2013 State of States' Early Childhood Data Systems. #2014-06
Author: Early Childhood Data Collaborative (ECDC)
Date: 2014-02-00
Type: Reports - Evaluative
Subjects: Early Childhood Education,Databases,Data Collection,Access to Information,Geographic Location,Shared Resources and Services,National Surveys,Social Services,Agency Cooperation,Child Development,Evaluation,Early Intervention,Preschool Education,School Readiness,Database Management Systems,Child Health,Health Services,Screening Tests

In July 2013, the Early Childhood Data Collaborative (ECDC) surveyed 50 states and the District of Columbia to assess state early childhood data systems. The survey, completed by state education, health, and social services staff, focused on these three key aspects of state data systems, taken from ECDC's 10 Fundamentals: (1) Do states have the ability to securely link child-level data across ECE programs and to other state data systems, including K-12, health, and social services?; (2) Do states collect developmental screening, assessment, and kindergarten entry data to examine children's developmental status and service needs?; and (3) Do states have an ECE data governance structure designated to support the development and use of a coordinated longitudinal ECE data system? The major findings from the survey include: (1) In 49 states and the District of Columbia, child-level data across different ECE programs are not all linked. Only one state--Pennsylvania--can link child-level data across all ECE programs and to the state's K-12 data system. Most states cannot answer key policy questions about all children served in publicly-funded early care and education programs because ECE child-level data is not linked; (2) 30 states reported securely linking ECE child-level data to their states' K-12 data, compared to 20 states that link ECE child-level data to social services data and 12 states that link ECE child-level data to states' health data. A number of states are engaged in planning processes to create linkages between state health (22 states) or social services (18 states) data systems to ECE; (3) State-coordinated ECE data systems are more likely to link data for children participating in state pre-kindergarten and preschool special education than children in Head Start or subsidized child care programs. More states securely link preschool special education data (25 states) or state pre-kindergarten data (23 states) than link federal Head Start to K-12 (9 states) or subsidized child care to other ECE (12 states) data; (4) 36 states collect state-level child development data from ECE programs and 29 states capture kindergarten entry assessment data. Aggregate data on developmental screening and assessment, including kindergarten readiness assessment (collected by 29 states), can be useful at a state level to track, over time, the trends in children's developmental status and need for early intervention and/or special education services. More information is needed about the proportion of programs participating in these state systems and how this development and assessment information is being used; and (5) 32 states have designated an ECE data governance entity to guide the development and use of a state-coordinated longitudinal ECE data system. Over one-half of states have established an ECE data governance structure to assist with strategic planning, secure data-sharing across public agencies, and ensure appropriate, secure use of data. These governance entities are well positioned to coordinate data across the multiple state agencies that administer a patchwork of state- and federally-funded programs. The following are appended: (1) Methodology; (2) ECE Child-Level Data Linkage Status by State, 2013; (3) ECE Programs Linking Child-Level Data by State, 2013; (4) ECE Screening/Assessment Data Collection by State, 2013; and (5) ECE Data Governance Authority and Function by State, 2013.