dwb2023/document-loader-jul2025 huggingface dataset:
Formula	2	Alternate	Calculation
Under	Formula	2,	you	can	perform	the	same	alternate	calculation	as	performed	under	Formula	1	if	the	weeks	of
instructional	time	in	the	defined	academic	year	are	the	same	as	the	total	number	of	weeks	of	instructional	time	in	all	the
terms	in	the	award	year.
Pell	Formula	3:	General	Formula	for	Any	Term-Based	Program
Any	term-based	program	may	use	this	formula	for	Pell	calculations,	but	you	must	use	this	formula	for	a	term-based
program	that	does	not	qualify	for	Formulas	1	or	2	(for	instance,	a	program	that	uses	only	nonstandard	terms).	To	calculate
the	payment	for	the	term,	you	must	prorate	the	Scheduled	Award.
In	Formula	3,	the	Scheduled	Pell	Award	is	prorated	based	on	the	number	of	weeks	of	instructional	time	in	each	term	in	the
academic	year	to	determine	the	annual	Pell	Grant	award	by	term.	Unlike	Formula	1,	the	annual	award	isn9t	simply	divided
evenly	by	the	number	of	terms.	And,	unlike	Formula	2	where	you	prorate	the	Scheduled	Award	based	on	the	combined
total	number	of	weeks	in	the	fall	through	spring	terms,	Formula	3	requires	you	to	prorate	the	Scheduled	Award	by	the
number	of	weeks	in	each	specific	term,	using	the	following	formula:
(Scheduled	Award	x	Weeks	in	the	Term)	÷	Total	Weeks	in	the	Academic	Year
Pell	Formula	3	Examples
The	total	disbursed	for	this	student	($7,250)	is	less	than	the	student9s	Scheduled	Award	($7,500).	This	student
may	be	able	to	receive	a	disbursement	comprising	the	remainder	of	their	Scheduled	Award	during	the	summer
term.	Additionally,	the	student	may	be	eligible	to	receive	funds	from	Year-Round	Pell	provisions.	See	the	<Year-
Round	Pell	Grant=	section	in	Chapter	5	of	this	volume.
Pell	Formula	3
34	CFR	690.63(a)(3)
34	CFR	690.63(d)
Note:	Examples	use	fictional	maximum	($7,500)	and	minimum	($750)	Pell	Grant	award	amounts	for
demonstration	purposes	only.	Award	amounts	in	examples	in	this	volume	should	not	be	used	in	packaging	Pell
Grants	for	the	2025-26	award	year.
Volume	7,	Chapter	4,	Example	6:	Payments	for	Standard	Terms	of	Equal	Length	and	Less	Than	30
Weeks
For	example,	a	college	has	a	semester-based	program	with	a	2-term	academic	calendar	that	comprises	28	weeks
of	instructional	time.	The	program9s	academic	year	is	defined	as	24	semester	hours	and	30	weeks	of	instructional
time.
Scheduled	Award:	$7,500
Disbursement	Schedule
Fall	(14	weeks) Spring	(14	weeks)
Credit	Hours	(Enrollment	Intensity	%) 12	(100%) 15	(100%)
Calculation ($7,500	x	14)	÷	30 ($7,500	x	14)	÷	30
Annual	Pell	Award $3,500 $3,500
A	single	disbursement	for	a	payment	period	generally	cannot	be	for	more	than	50%	of	the	annual	award.	If	the
disbursement	amount	for	one	term	would	be	more	than	50%	of	the	annual	award,	you	must	generally	make	the
payment	in	at	least	two	disbursements	in	that	payment	period	regardless	of	whether	the	term	is	a	standard	term
or	a	nonstandard	term.	You	may	disburse	the	remaining	portion	of	the	payment	for	the	term	that	exceeds	50%	of
the	annual	award	once	the	student	has	completed	half	of	the	weeks	of	instructional	time	in	the	program9s
academic	year	definition.
However,	if	the	disbursement	for	the	payment	period	results	in	more	than	half	of	the	annual	award	and	occurs
after	half	of	the	weeks	of	instructional	time	of	the	academic	year	have	passed	during	the	payment	period,	you	can
make	a	disbursement	of	the	full	payment	for	the	payment	period.
Single	Disbursement	May	Not	Exceed	50%	of	Award
34	CFR	690.63(f)
Volume	7,	Chapter	4,	Example	7:	Disbursing	More	Than	Half	the	Annual	Award	and	the	50%
Requirement
For	example,	consider	a	program	that	must	use	Formula	3	and	that	has	three	terms	with	17,	14,	and	6	weeks	of
instructional	time.	The	program's	academic	year	is	defined	as	30	weeks	of	instructional	time	and	24	semester
hours.
A	student9s	enrollment	intensity	is	50%	in	all	three	terms.
Scheduled	Pell	Award:	$7,500
Annual	Pell	Award:	$7,500	x	50%	=	$3,750
Disbursement	Formula:	(Annual	Award	x	Weeks	in	the	Term)	÷	Total	Weeks	in	the	Academic	Year
Disbursement	Schedule
Term	1	(17	weeks) Term	2	(14	weeks) Term	3	(6	weeks)
Enrollment	Intensity	Standards	for	Nonstandard	Terms
If	you	are	using	Formula	3	for	a	program	that	contains	standard	terms,	the	minimum	full-time	enrollment	standards
previously	discussed	would	still	apply	for	the	standard	terms.	However,	if	a	program	has	nonstandard	terms,	the	full-time
enrollment	standard	must	be	calculated	for	the	nonstandard	terms.	Full-time	enrollment	status	for	a	nonstandard	term	is
determined	based	on	the	length	of	the	term	in	relation	to	the	academic	year:
[Weeks	in	nonstandard	term	÷	weeks	in	academic	year	(at	least	30)]	x	Credit-hours	in	academic	year
After	you	determine	the	number	of	credit	hours	required	for	full-time	enrollment,	you	can	then	determine	the	enrollment
intensity	for	the	nonstandard	term	using	the	following	formula:
Credit	hours	student	takes	in	the	nonstandard	term	÷	Credit	hours	required	for	full-time	enrollment	in	the	nonstandard
term
Calculation ($3,750	x	17)	÷	30 ($3,750	x	14)	÷	30 ($3,750	x	6)	÷	 30
Disbursement 1st	Disb.:	$1,875
2nd	Disb.:	$250
$1,750 $750
For	the	first	term,	you	may	disburse	15/30	of	the	student9s	award	at	the	beginning	of	the	term	and	the	final	2/30
only	after	the	15th	week	of	instructional	time	in	the	term.	However,	if	the	student	establishes	eligibility	in	the	16th
week	of	the	term,	you	can	make	a	disbursement	of	17/30	of	the	annual	award	at	that	time.	The	student9s	award
for	the	second	and	third	terms	may	each	be	disbursed	in	a	single	disbursement.
Notes:	These	fractions	use	weeks	of	instructional	time	as	defined	in	Volume	3,	Chapter	1,	which	are	not
necessarily	the	same	number	as	the	calendar	weeks	in	an	academic	year.
If	the	program9s	coursework	is	offered	in	whole	credits,	the	resulting	number	is	rounded	up	to	the	next	whole
number	(e.g.,	3.3	is	rounded	up	to	4).
If	the	program9s	coursework	is	offered	in	fractions,	the	minimum	number	of	credits	required	for	full-time
enrollment	need	not	be	rounded.	For	example,	3.3	would	remain	3.3	as	full	time,	and	a	student	taking	3.4	credits
in	the	term	would	be	full	time.
Determining	Full-Time	Enrollment	for	Nonstandard	Te rms
34	CFR	668.2(b)	<Full-time	student=
Volume	7,	Chapter	4,	Example	8:	Payments	for	Nonstandard	Terms	of	Equal	Length
A	school	has	a	program	that	consists	of	four	8-week	terms.	The	school	defines	its	academic	year	as	40	quarter
hours	and	32	weeks	of	instructional	time.	Because	this	program	does	not	use	standard	terms	(semesters,
trimesters,	or	quarters),	the	school	must	use	Formula	3	to	calculate	Pell	Grant	disbursements	for	students	in	the
program.
Scheduled	Award:	$7,500
Full-time	calculation:	(8	weeks	in	term	x	40	quarter	hours)	÷	32	weeks	in	academic	year
Full	time:	10	quarter	hours
To	determine	the	student9s	payment	for	each	payment	period,	multiply	the	Scheduled	Award	by	the	length	of	the
nonstandard	term	compared	to	the	length	of	the	academic	year.
Payment	calculation:	(8	weeks	in	term	x	$7,500)	÷	32	weeks	in	academic	year	=	$1,875
Disbursement	Schedule
Term	1	(8
weeks)
Term	2	(8
weeks)
Term	3	(8
weeks)
Term	4	(8
weeks)
Credit	Hours	(Enrollment
Intensity	%)
10	(100%) 12	(100%) 10	(100%) 10	(100%)
Disbursement $1,875 $1,875 $1,875 $1,875
Because	the	student	in	this	example	will	be	enrolled	on	a	full-time	basis	(at	least	10	hours	each	term),	the
student9s	annual	award	is	the	same	as	the	Scheduled	Award.	A	student	enrolled	less	than	full-time	must	have
their	Scheduled	Award	prorated	based	on	enrollment	intensity	in	each	term.	For	example,	a	student	enrolled	in	8
credits	in	Term	1	would	have	enrollment	intensity	of	80%.	Their	disbursement	for	Term	1	would	be	[($7,500	X
80%)	x	8]	÷	32	=	$1,500.	This	is	a	term-based,	credit-hour	program,	so	the	payment	period	is	the	term.
Volume	7,	Chapter	4,	Example	9:	Payments	for	Nonstandard	Terms	of	Unequal	Length
A	school	has	a	10-week	nonstandard	term	between	two	12-week	nonstandard	terms.	The	terms	do	not	overlap.
The	academic	year	for	the	program	is	defined	as	34	weeks	of	instructional	time	and	24	semester	hours.	Courses
are	offered	in	whole	credits.	The	school	must	use	Formula	3	to	calculate	Pell	Grant	payments	for	students	in	this
program.
A	student	enrolls	in	six	credit	hours	in	each	of	the	three	terms.	Because	the	program	has	nonstandard	terms,	the
school	must	determine	the	number	of	credit-hours	required	for	full-time	enrollment	in	each	term,	as	follows.
For	the	first	and	third	terms:
(12	weeks	in	term	x	24	semester	hours)	÷	34	weeks	in	academic	year	=	8.47	(round	up	to	9)
For	the	second	term:
(10	weeks	in	term	x	24	semester	hours)	÷	34	weeks	in	academic	year	=	7.06	(round	up	to	8)
To	be	full	time	a	student	must	enroll	in	nine	semester	hours	(rounded	up	from	8.47)	in	the	first	and	third	terms,
and	eight	semester	hours	(rounded	up	from	7.06)	in	the	second	term.
Below	is	a	sample	disbursement	schedule	for	a	student	who	enrolls	in	6	credits	in	each	of	the	three	terms.
Scheduled	award:	$7,005
Pell	Formula	4:	Clock-Hour	and	Non-Term	Credit-Hour	Programs
All	clock-hour	and	non-term	credit-hour	programs	must	use	Formula	4.
Enrollment	Intensity	in	Clock-Hour	and	Non-Term	Credit-Hour	Programs
For	clock-hour	programs	and	for	non-term	credit-hour	programs,	enrollment	intensity	only	makes	a	difference	if	the
student	is	attending	less	than	half	time.	If	that9s	the	case,	only	certain	components	of	the	COA	are	used	(see	the
discussion	in	Volume	3,	Chapter	2	of	the	FSA	Handbook).
The	annual	award	for	a	student	in	a	clock-hour	or	non-term	credit-hour	program	is	always	based	on	the	full-
time	Scheduled	Award,	even	if	the	student	is	attending	less	than	full	time.
Calculating	Payment	Amounts	in	Clock-Hour	and	Non-Term	Credit-Hour	Programs
Pell	Grants	must	be	paid	in	installments	over	the	course	of	the	academic	year	or	program	of	study	to	help	meet	the
student9s	costs	in	each	payment	period.	The	payment	period	determines	when	Pell	funds	are	disbursed	and	the	exact
amount	to	be	disbursed.	You	must	use	the	rules	discussed	in	Chapter	1	of	Volume	3	to	determine	the	payment	periods	for
clock-hour	and	non-term	credit-hour	programs.
In	non-term	programs,	the	student9s	Pell	award	is	not	reduced	for	part-time	enrollment	unless	the	student	is	enrolled	less
than	half	time,	in	which	case	the	student9s	COA	must	be	adjusted.	However,	if	a	program	is	less	than	an	academic	year	in
length	(in	either	clock/credit	hours	or	weeks	of	instructional	time),	students	enrolled	in	the	program	won9t	receive	a	full
Scheduled	Award.
Enrollment	intensity:	Terms	1	and	3	=	6	÷	9	or	67%;	Term	2	=	6	÷	8	or	75%
Disbursement	Schedule
Term	1	(12	weeks) Term	2	(10	weeks) Term	3	(12	weeks)
Credits
(Enrollment
Intensity	%)
6	(67%) 6	(75%) 6	(67%)
Annual	Award $7,005	x	67%	=	$4,693.35
(may	be	rounded	to	$4,693)
$7,005	x	75%	=	$5,253.75
(may	be	rounded	to	$5,254)
$7,005	x	67%	=	$4,693.35
(may	be	rounded	to	$4,693)
Disbursement ($4,693	x	12)	÷	34	=
$1,656.35	(may	be	rounded	to
$1,656)
($5,254	x	10)	÷	34	=
$1,545.29	(may	be	rounded	to
$1,545)
($4,693	x	12)	÷	34	=
$1,656.35	(may	be	rounded	to
$1,656)
Pell	Formula	4
34	CFR	690.63(a)(4)
34	CFR	690.63(e)
As	in	the	case	of	the	other	formulas,	you	must	perform	comparable	prorations	of	the	award	for	each	payment	period	in
the	student9s	program.	The	calculation	for	the	payment	period	prorates	a	student9s	Scheduled	Award	based	on	either	(1)
the	number	of	credit	or	clock	hours	in	the	payment	period	compared	to	the	credit	or	clock	hours	in	the	defined	academic
year	or	(2)	the	number	of	weeks	of	instructional	time	in	the	payment	period	compared	to	the	weeks	of	instructional	time
in	the	academic	year.	To	determine	the	payment	for	a	payment	period,	multiply	the	student9s	Scheduled	Award	by	the
lesser	of:
Number	of	credit/clock	hours	in	the	payment	period	÷	Number	of	credit/clock	hours	in	the	program9s	academic	year
OR
Weeks	in	the	payment	period	÷	Weeks	in	the	program9s	academic	year
Enrollment	Intensity	Standards	for	Clock-Hour	and	Other	Non-Term	Programs
For	non-term	programs,	the	enrollment	minimums	are:
Full-time	enrollment	(clock	hours):	at	least	24	clock	hours	per	calendar	week.
Full-time	enrollment	(credit	hours):	24	semester	hours,	24	trimester	hours,	or	36	quarter	hours	per	academic	year.
Less	than	half-time	enrollment	(clock	hours	and	credit	hours)	is	defined	as	less	than	half	of	the	workload	of	the
minimum	full-time	requirement.
Pell	Formula	4	Examples
Note:	These	fractions	use	weeks	of	instructional	time	as	defined	in	Volume	3,	Chapter	1,	which	are	not
necessarily	the	same	number	as	the	calendar	weeks	in	an	academic	year.	The	program9s	defined	academic	year
must	be	at	least	30	weeks	for	credit-hour	programs	or	26	weeks	for	clock-hour	programs.
Note:	Examples	use	fictional	maximum	($7,500)	and	minimum	($750)	Pell	Grant	award	amounts	for
demonstration	purposes	only.	Award	amounts	in	examples	in	this	volume	should	not	be	used	in	packaging	Pell
Grants	for	the	2025-26	award	year.
Volume	7,	Chapter	4,	Example	10:	Payments	for	Clock-Hour	Program
A	school	offers	a	program	that	is	900	clock-hours	and	22	weeks	of	instructional	time	in	length.	The	school	defines
the	academic	year	for	the	program	based	on	the	regulatory	minimums:	900	clock-hours	and	26	weeks	of
instructional	time.	The	school	has	established	two	payment	periods	of	450	clock	hours	and	11	weeks	each	for	this
program.
To	determine	the	disbursement	for	the	payment	period,	the	school	must	multiply	the	Scheduled	Award	by	the
lesser	of:
the	fraction	comparing	the	hours	in	the	payment	period	to	the	hours	in	the	academic	year	(450/900),	or
the	fraction	comparing	the	weeks	in	the	payment	period	to	the	weeks	in	the	academic	year	(11/26).
If	the	student9s	Scheduled	Award	is	$7,500,	the	two	possible	calculations	would	be	as	follows:
(450	clock	hours	in	the	payment	period	*	$7,500)	÷	900	clock	hours	in	the	academic	year	=	$3,750;	or
Coursework	Completion	Requirement	and	Withdrawal/Re-entry	in	Non-term	Programs
Students	in	non-term	programs	must	successfully	complete	a	payment	period	to	receive	subsequent	payments.	We
discuss	the	effect	of	withdrawal	and	re-entry	into	a	program	in	Volume	5.
Pell	Formula	5:	Calculations	for	Correspondence	Study	Programs
Formulas	5A	and	5B	must	be	used	for	correspondence	study	programs.	Students	enrolled	in	correspondence	courses	are
eligible	for	aid	under	Title	IV	programs	only	if	the	courses	are	part	of	a	program	leading	to	an	associate9s,	bachelor9s,	or
graduate	degree.	In	addition,	the	correspondence	program	must	meet	the	criteria	for	an	eligible	program	(see	Volume	2
of	the	FSA	Handbook).
Pell	COA	for	Correspondence	Study	Programs
(11	weeks	in	the	payment	period	*	$7,500)	÷	26	weeks	in	the	program9s	academic	year	=	$3,173.08
In	this	example,	the	lesser	fraction	is	the	one	based	on	weeks.	Therefore,	the	student9s	payment	for	the	first
payment	period	will	be	$3,173.08	(or	$3,173	if	your	school	does	not	award	cents).	The	student	can	get	this
payment	when	they	begin	the	program.	They	can	receive	a	second	payment	of	$3,173.08	(or	$3,173	if	your
school	does	not	award	cents)	after	the	student	successfully	completes	the	450	clock	hours	and	11	weeks	in	the
first	payment	period.
Volume	7,	Chapter	4,	Example	11:	Payments	for	Credit-Hour	Non-term	Program
A	school	offers	a	program	that	is	24	quarter	hours	and	20	weeks	of	instructional	time	in	length.	The	academic
year	for	the	program	is	defined	as	36	quarter	hours	and	30	weeks	of	instructional	time.	The	school	has	established
two	payment	periods	of	12	quarter	hours	and	10	weeks	each	for	this	program.	To	determine	the	disbursement	for
the	payment	period,	the	school	must	multiply	the	Scheduled	Award	by	the	lesser	of:
the	fraction	comparing	the	hours	in	the	payment	period	to	the	hours	in	the	academic	year	(12/36),	or
the	fraction	comparing	the	weeks	in	the	payment	period	to	the	weeks	in	the	academic	year	(10/30).
If	a	student9s	Scheduled	Award	is	$7,500,	the	two	possible	calculations	would	be	as	follows:
(12	quarter	hours	x	$7,500)	÷	36	quarter	hours	in	academic	year	=	$2,500;	or
(10	weeks	*	$7,500)	÷	30	weeks	in	program's	academic	year	=	$2,500
Since	the	two	resulting	fractions	(12/36	and	10/30)	are	the	same,	either	calculation	produces	the	same	result:
$2,500.	Thus,	the	student9s	payment	for	the	first	payment	period	will	be	$2,500.	The	student	can	receive	this
payment	when	they	begin	the	program.	The	school	can	make	a	second	payment	of	$2,500	after	the	school	has
determined	that	the	student	has	successfully	completed	12	quarter	hours	and	10	weeks	of	instructional	time	of
the	program.
Pell	Grants	for	Correspondence	Study
34	CFR	690.66
1.	Formula	5A	(which	is	like	Formula	4)	is	used	for	non-term	programs,	and
2.	Formula	5B	(which	is	like	Formula	3)	is	used	for	term-based	programs.
For	a	residential	component	of	a	correspondence	program,	you	must	use	either	Formula	3	or	Formula	4.	If	the	residential
component	is	a	term,	you	must	Formula	3;	otherwise,	you	use	Formula	4.
For	non-term	correspondence	programs,	this	step	of	the	calculation	is	like	the	step	under	Formula	4.	For	term-based
correspondence	programs,	this	step	is	the	same	as	under	Formula	3.
For	the	Pell	calculation,	you	are	required	to	determine	the	number	of	weeks	of	instructional	time	in	the	program	by
preparing	a	written	schedule	for	the	lessons	that	the	student	will	submit.	A	non-term	correspondence	program	must
require	at	least	12	hours	of	preparation	per	week.	A	term-based	correspondence	program	must	require	at	least	30	hours
of	preparation	per	semester	hour	or	at	least	20	hours	of	preparation	per	quarter	hour	during	the	term.
Formula	5A:	Non-Term	Correspondence	Program
You	first	multiply	the	annual	award	(50%	of	the	Scheduled	Award)	by	the	lesser	of:
Number	of	credit-hours	in	the	payment	period	÷	Credit-hours	in	the	program9s	academic	year	definition
OR
Weeks	in	the	payment	period	÷	Weeks	in	the	program9s	academic	year	definition
Notes:
Formula	5B:	Term	Correspondence	Program
You	multiply	the	annual	award	(Scheduled	Award	times	enrollment	intensity)	by	the	weeks	of	instructional	time	in	the
term	divided	by	the	weeks	in	the	academic	year:
Weeks	in	the	term	÷	Weeks	in	the	program9s	academic	year	definition
These	fractions	use	weeks	of	instructional	time	as	defined	in	Volume	3,	Chapter	1,	which	are	not	necessarily	the	same
number	as	the	calendar	weeks	in	an	academic	year.
A	single	disbursement	for	a	payment	period	can	never	be	more	than	50%	of	the	annual	award.	If	the	resulting	amount	is
more	than	50%	of	the	annual	award,	your	school	must	make	the	payment	in	at	least	two	disbursements	in	that	payment
period.	You	may	not	disburse	an	amount	that	exceeds	50%	of	the	annual	award	until	the	student	has	completed	the	time
in	the	payment	period	that	equals	50%	of	the	weeks	of	instructional	time	in	the	program9s	academic	year	definition.
Correspondence	Multiple	Formulas	Exception
Correspondence	Payment	Periods
34	CFR	690.66(b)	4	non-term
34	CFR	690.66(c)(3)	and	(c)(4)	4	term-based
Note:	These	fractions	use	weeks	of	instructional	time	as	defined	in	Volume	3,	Chapter	1,	which	are	not
necessarily	the	same	number	as	the	calendar	weeks	in	an	academic	year.
If	a	correspondence	student	has	one	or	more	payment	periods	in	an	award	year	that	contain	only	correspondence	study,
and	one	or	more	payment	periods	in	the	same	award	year	that	contain	a	residential	portion,	your	school	will	use	two
different	formulas	for	determining	a	student9s	payment	for	each	payment	period.	This	is	the	only	circumstance	in	which	a
school	would	use	two	different	Pell	formulas	within	the	same	award	year	for	students	in	the	same	program.
Academic	Coursework
The	phrase	<academic	coursework=	does	not	necessarily	refer	to	credits.	If	a	student	does	not	earn	any	credits	until	the
end	of	the	term	or	program,	<academic	coursework=	may	refer	to	the	lessons	or	other	measures	of	learning	within	a
course	or	a	program.	For	instance,	if	a	course	or	program	is	made	up	of	40	equal	lessons,	the	student	reaches	the	halfway
point	as	follows:
If	the	student	successfully	completes	the	first	20	lessons	before	the	calendar	midpoint	of	the	academic	year,	the
second	payment	period	does	not	begin	until	the	calendar	midpoint.
If	the	student	completes	the	first	half	of	the	academic	year	before	successfully	completing	the	first	20	lessons,	the
second	payment	period	does	not	begin	until	the	student	successfully	completes	the	first	20	lessons.
Award,	for	a	maximum	total	of	$10,500.
Adding	$1,750	to	the	$7,000	the	student	has	already	received,	the	school	sees	that	the	student	will	be	awarded	a
total	of	$8,750	for	2025-26,	which	is	within	their	$10,500	Year-Round	Pell	maximum.	Note	that	the	school	does
not	increase	the	student9s	final	award	for	the	award	year	to	match	their	Year-Round	Pell	maximum;	the	student9s
awards	for	each	payment	period	are	calculated	according	to	the	Pell	rules	described	previously	in	this	volume.
terminate	a	school9s	participation	in	the	Title	IV	programs.
Regarding	COD	processing	and	POPs:
The	COD	System	accepts	disbursement	information	from	a	maximum	of	three	schools	for	a	student	in	a	POP
situation.
The	COD	System	does	not	prevent	the	same	schools	from	creating	another	POP	situation	for	the	same	student.
Schools	do	not	need	to	request	post-deadline	processing	(extended	processing)	to	submit	upward	adjustment
records	after	the	end	of	the	processing	year	to	correct	a	POP	situation.
The	COD	System	accepts	downward	adjustments	to	disbursement	or	award	information	at	any	time.
Disbursement	information	can	be	submitted	via	the	COD	website	for	those	schools	that	do	not	wish,	or	are	not	able,
to	reopen	any	software	they	may	have	used	to	process	the	affected	award	year.
Declining	and/or	Returning	Pell	Funds
A	student	may	decline	or	return	all	or	part	of	a	disbursement	of	Pell	Grant	funds	that	they	are	eligible	to	receive	or	have
received.	However,	returns	may	only	be	made	in	the	same	award	year	as	the	funds	were	received.	You	are	not	required	to
comply	with	a	student9s	request	to	decline	a	Pell	Grant	disbursement	that	has	already	been	applied	to	the	student9s
account	for	institutional	charges.	This	should	be	a	rare	action	and	need	not	be	advertised	as	a	possibility	by	your	school.
For	more	detail	on	the	requirements	of	declining	or	returning	Pell	funds,	see	
Dear	Colleague	Letter	GEN-12-18.
34	CFR	690.79