dwb2023/document-loader-jul2025 huggingface dataset:
Volume	3,	Chapter	1,	Appendix	B:	Coursework	Completion	Requirements	to	Receive	Disbursements	in	Subscription-Based
The	scheduled	payment	periods	are	12	semester	hours	and	15	weeks	of	instructional	time.	The	second
disbursements	of	the	first	Pell	Grant	award	and	the	Direct	Loan	for	the	first	academic	year	of	the	program	are
made	after	the	student	has	successfully	completed	both	the	hours	and	weeks	components	of	the	first	scheduled
payment	period.	In	this	example,	the	student	has	earned	15	hours	after	completing	the	15-weeks	in	the	first
scheduled	payment	period.	The	student	then	earns	another	15	hours	after	completing	the	15	weeks	in	the	second
scheduled	payment	period.
After	the	student	has	successfully	completed	30	weeks	of	instruction	and	30	semester	hours,	there	are	30	weeks
and	18	hours	remaining	in	the	program.	The	first	disbursements	of	the	second	Pell	Grant	award	and	the	Direct
Loan	for	the	second	academic	year	of	the	program	cannot	be	made	until	the	31st	week	of	instruction
(corresponds	to	when	the	student	officially	enters	the	3rd	scheduled	payment	period).
The	second	disbursements	of	the	second	Pell	Grant	award	and	the	Direct	Loan	for	the	second	academic	year	of
the	program	cannot	be	made	until	the	student	officially	enters	the	4th	scheduled	payment	period,	which	occurs
after	the	student	has	cumulatively	completed	39	semester	hours	and	45	weeks.	Based	on	the	scheduled	payment
periods	a	student	cannot	enter	the	4th	payment	period	until	the	student	has	completed	at	least	45	weeks	and	36
semester	hours	(12	semester	hours	and	15	weeks	within	each	payment	period)
As	in	Example	2,	remember	that	the	Pell	Grant	amount	the	student	is	eligible	to	receive	in	each	of	the	four
payment	periods	is	always	based	on	the	scheduled	payment	periods	of	12	semester	hours	and	15	weeks	of
instructional	time.
The	student9s	Direct	Loan	for	the	first	academic	year	of	the	program	will	be	originated	for	a	loan	period	covering
30	weeks	of	instructional	time,	since	a	student	will	complete	the	hours	in	the	defined	academic	year	within	that
period.
*Note:	The	student9s	Direct	Loan	for	the	second	academic	year	of	the	program	will	also	be	originated	for	a	loan
period	covering	30	weeks	of	instructional	time.	However,	because	the	number	of	semester	hours	remaining	in	the
program	(18)	is	less	than	the	number	of	hours	in	the	program9s	defined	academic	year	(24),	the	student	is	in	a
remaining	period	of	study	shorter	than	an	academic	year.	Therefore,	the	Direct	Loan	annual	loan	limit	for	the
second	year	of	the	program	(the	maximum	Direct	Loan	amount	the	student	may	receive	for	the	3rd	and	4th
payment	periods)	must	be	prorated.
First	Academic	Year
Subscription	period	1:	Fall Subscription	period	2:	S pring
Credit	hours	associated	with	term:	12
Cumulative	hours	required	to	receive	disbursement:	0
Credit	hours	associated	with	term:	12
Cumulative	hours	required	to	receive	disbursement:	0
As	shown	above,	there	is	no	coursework	completion	requirement	for	the	student	to	receive	a	
Title	IV	disbursement	for	the
first	and	second	subscription	periods	in	the	program.
Second	Academic	Year
Subscription	period	3:	Fall Subscription	period	4:	S pring
Credit	hours	associated	with	term:	12
Cumulative	hours	required	to	receive	disbursement:	12
(=	hours	enrolled	in	subscription	period	1)
Credit	hours	associated	with	term:	12
Cumulative	hours	required	to	receive	disbursement:	24	(=
total	hours	enrolled	in	subscription	periods	1	&	2)
To	receive	a	disbursement	for	subscription	period	3,	the	student	must	have	completed	a	cumulative	number	of	credit
hours	equal	to	the	total	number	of	credit	hours	for	which	the	student	was	enrolled	in	all	previously	attended	terms,
excluding	the	number	of	hours	for	which	the	student	was	enrolled	in	the	most	recently	attended	term.	Thus,	the	student
cannot	receive	a	disbursement	for	subscription	period	3	until	they	have	completed	a	total	of	12	credit	hours,	the	number
of	hours	enrolled	in	subscription	period	1.	The	12	hours	for	which	the	student	was	enrolled	in	the	most	recently	attended
term	(subscription	period	2)	are	not	counted.
To	receive	a	disbursement	for	subscription	period	4,	the	student	must	have	completed	24	credit	hours,	the	cumulative
number	of	hours	enrolled	in	subscription	periods	1	and	2.
If	the	student	has	not	completed	the	48	hours	in	the	program	by	the	end	of	subscription	period	4,	they	could	receive	
Title
IV	funds	for	one	additional	term,	as	shown	below.
Third	Academic	Year
Subscription	period	5:	Fall Subscription	period	6:	S pring
Credit	hours	associated	with	term:	12
Cumulative	hours	required	to	receive	disbursement:	36	(=
total	hours	enrolled	in	subscription	periods	1,	2,	&	3)
Cumulative	hours	required	to	receive	disbursement:	48	(=
total	hours	enrolled	in	subscription	periods	1,	2,	3,	&	4)
NOT	ELIGIBLE	FOR	
TITLE	IV	FUNDS
To	receive	a	disbursement	for	subscription	period	5,	the	student	must	have	completed	36	credit	hours,	the	cumulative
number	of	hours	enrolled	in	subscription	periods	1,	2,	and	3.
The	student	is	not	eligible	to	receive	any	additional	Title	IV	funds	after	subscription	period	5,	because	the	cumulative
number	of	hours	required	to	receive	a	disbursement	for	the	next	subscription	period	would	be	48,	which	is	the	total
number	of	hours	in	the	program.
the	program	and	does	not	change	enrollment	status.
Volume	3,	Chapter	1,	Appendix	B,	Example	2:	Subscription-Based	Program	Course	Completion	Requirement	(Student
First	Academic	Year	3	full-time	program
Subscription	period	1:	Fall Subscription	period	2:	S pring
Credit	hours	associated	with	term:	12
Cumulative	hours	required	to	receive	disbursement:	0
Credit	hours	associated	with	term:	12
Cumulative	hours	required	to	receive	disbursement:	0
As	in	Example	1,	there	is	no	coursework	completion	requirement	for	the	student	to	receive	a	
Title	IV	disbursement	for	the
first	and	second	subscription	periods	in	the	program.
Second	Academic	Year	3	half-time	program
Subscription	period	3:	Fall Subscription	period	4:	S pring
Credit	hours	associated	with	term:	6
Cumulative	hours	required	to	receive	disbursement:	12
(=	hours	enrolled	in	subscription	period	1)
Credit	hours	associated	with	term:	6
Cumulative	hours	required	to	receive	disbursement:	24	(=
total	hours	enrolled	in	subscription	periods	1	&	2)
The	student	changes	to	the	half-time	version	of	the	program	in	the	second	academic	year.	However,	because	the	course
completion	requirements	to	receive	a	disbursement	for	a	subscription	period	are	cumulative	across	multiple	versions	of
the	same	program	(full-time,	half-time,	etc.),	the	counting	of	the	hours	required	for	disbursement	does	not	start	over
when	a	student	changes	to	a	different	version	of	a	program.
As	in	Example	1,	the	student	must	have	completed	a	cumulative	total	of	12	credit	hours	(the	number	of	hours	enrolled	in
subscription	period	1)	to	receive	a	disbursement	for	subscription	period	3,	and	a	cumulative	total	of	24	hours	(the	total
number	of	hours	enrolled	in	subscription	periods	1	and	2)	to	receive	a	disbursement	for	subscription	period	4.	The
student's	change	to	the	half-time	version	of	the	program	in	the	second	academic	year	does	not	affect	the	cumulative
number	of	hours	required	to	receive	disbursements	for	subscription	periods	3	and	4,	because	that	number	is	based	on	the
number	of	hours	enrolled	in	subscription	periods	1	and	2,	when	the	student	was	enrolled	in	the	full-time	version	of	the
program.
Third	Academic	Year	3	half-time	program
Subscription	period	5:	Fall Subscription	period	6:	S pring
Credit	hours	associated	with	term:	6
Cumulative	hours	required	to	receive	disbursement:	30	(=
total	hours	enrolled	in	subscription	periods	1,	2,	&	3)
Credit	hours	associated	with	term:	6
Cumulative	hours	required	to	receive	disbursement:	36	(=
total	hours	enrolled	in	subscription	periods	1,	2,	3,	&	4)
To	receive	a	disbursement	for	subscription	period	5,	the	student	must	have	completed	30	credit	hours,	the	cumulative
number	of	hours	enrolled	in	subscription	periods	1,	2,	and	3.	(Note	that	as	a	result	of	the	student's	change	to	the	half-time
Changes	Enrollment	Status)
The	scenario	in	this	example	is	the	same	as	in	Example	1,	except	that	the	student	changes	to	the	half-time
version	of	the	program	in	the	second	academic	year.
version	of	the	program	in	subscription	period	3,	this	is	6	fewer	hours	than	the	number	of	hours	required	to	receive	a
disbursement	for	subscription	period	5	in	Example	1.)	The	student	must	have	completed	a	cumulative	total	of	36	hours	to
receive	a	disbursement	for	subscription	period	6.
If	the	student	has	not	completed	the	48	hours	in	the	program	by	the	end	of	subscription	period	6,	they	would	be	eligible
to	receive	aid	for	one	additional	subscription	period,	as	shown	below.
Fourth	Academic	Year	3	half-time	program
Subscription	period	7:	Fall Subscription	period	8:	S pring
Credit	hours	associated	with	term:	6
Cumulative	hours	required	to	receive	disbursement:	42	(=
total	hours	enrolled	in	subscription	periods	1,	2,	3,	4	&	5)
Cumulative	hours	required	to	receive	disbursement:	48	(=
total	hours	enrolled	in	subscription	periods	1,	2,	3,	4,	5,	&	6)
NOT	ELIGIBLE	FOR	
TITLE	IV	FUNDS
To	receive	a	disbursement	for	subscription	period	7,	the	student	must	have	completed	42	credit	hours,	the	cumulative
number	of	hours	enrolled	in	subscription	periods	1,	2,	3,	4,	and	5.
The	student	is	not	eligible	to	receive	any	additional	Title	IV	funds	after	subscription	period	7,	because	the	cumulative
number	of	hours	required	to	receive	a	disbursement	for	the	next	subscription	period	would	be	48,	which	is	the	total
number	of	hours	in	the	program.
Volume	3,	Chapter	1,	Appendix	B,	Example	3:	Subscription-Based	Program	Disbursement	Timing
A	school	offers	a	four-year	subscription-based	program	of	consisting	of	96	semester	hours,	with	the
academic	year	defined	as	24	semester	hours	and	30	weeks	of	instructional	time.	The	school	defines	full-time
as	12	hours.
The	student	receives	Pell	Grants	and	Direct	Loans.
Pell	Grants	are	calculated	using	Formula	1.
For	purposes	of	monitoring	Direct	Loan	annual	loan	limit	progression,	the	school	uses	a	Scheduled	Academic
Year	(SAY)	consisting	of	fall	and	spring	semesters,	with	the	summer	term	treated	as	a	trailer	to	the	SAY	(see
Volume	8,	Chapter	6	for	more	information	on	SAYs	and	monitoring	Direct	Loan	annual	loan	progression).
Attendance	in	the	summer	term	is	optional.
For	the	first	two	subscription	periods	of	the	program,	there	is	no	coursework	completion	requirement	for	the	student	to
receive	a	disbursement	of	Title	IV	funds.	Disbursements	are	made	at	the	beginning	of	each	subscription	period.
To	receive	a	disbursement	for	the	third	subscription	period	and	for	each	subsequent	subscription	period	in	the	program,
the	student	must	have	completed	a	cumulative	number	of	credit	hours	equal	to	the	total	number	of	hours	for	which	the
student	was	enrolled	in	all	previously	attended	subscription	periods	in	the	program,	excluding	the	number	of	hours	for
which	the	student	was	enrolled	in	the	most	recently	attended	subscription	period.
As	shown	above,	for	each	of	the	three	subscription	periods	in	the	second	academic	year	of	the	program	the	student	meets
the	course	completion	requirement	to	receive	disbursements	at	the	beginning	of	the	term.	For	example,	the	student	had
completed	a	total	of	21	credit	hours	by	the	end	of	subscription	period	#2,	which	exceeds	the	minimum	12	hours	required
to	receive	disbursements	for	subscription	period	#3.
In	the	third	academic	year	of	the	program,	the	student	meets	the	course	completion	requirement	to	receive
disbursements	at	the	beginning	of	subscription	period	#6.	However,	the	disbursements	for	subscription	period	#7	must
be	delayed	until	the	student	has	completed	an	additional	three	credit	hours.	This	is	because	the	student	must	have
completed	a	cumulative	total	of	at	least	60	credit	hours	to	receive	disbursements	for	subscription	period	#7,	but	at	the
end	of	subscription	period	#6	the	student	had	earned	only	57	hours.
At	the	end	of	subscription	period	#7,	the	student	has	earned	a	cumulative	total	of	69	credit	hours.	Because	72	hours	are
required	for	the	student	to	receive	a	disbursement	in	subscription	period	#8,	the	disbursements	for	that	subscription
period	must	be	delayed	until	the	student	has	completed	an	additional	three	hours.	The	student	has	earned	a	cumulative
total	of	84	hours	at	the	end	of	subscription	period	#8,	which	is	the	number	of	hours	required	to	receive	a	disbursement	for
subscription	period	#9.	Therefore,	the	disbursements	for	the	final	subscription	period	in	the	program	can	be	made	at	the
beginning	of	the	term.
Volume	3,	Chapter	1,	Appendix	B,	Example	4:	Subscription-Based	Program	Disbursement	Timing
A	school	offers	a	two-year	subscription-based	program	of	consisting	of	48	semester	hours,	with	the	academic
year	defined	as	24	semester	hours	and	30	weeks	of	instructional	time.	The	school	defines	full-time	as	12
hours.
The	student	receives	Pell	Grants	and	Direct	Loans.
Pell	Grants	are	calculated	using	Formula	1.
For	purposes	of	monitoring	Direct	Loan	annual	loan	limit	progression,	the	school	uses	Borrower-Based
Academic	Year	2	(BBAY	2)	consisting	of	any	two	consecutive	semesters	(see	Volume	8,	Chapter	6	for	more
information	on	BBAYs	and	monitoring	Direct	Loan	annual	loan	progression).
The	school	does	not	meet	the	cohort	default	rate	standard	that	allows	Direct	Loans	for	a	single	term	loan
period	to	be	disbursed	in	one	installment	(see	the	discussion	under	"Direct	Loan	Disbursements	When	the
Loan	Period	is	a	Single	Payment	Period"	in	Volume	8,	Chapter	3).
In	Example	4,	the	student	meets	the	course	completion	requirements	to	receive	disbursements	at	the	beginning	of	each
subscription	period.
For	Direct	Loan	purposes,	the	school	originates	a	single-term	loan	for	subscription	period	#5	(i.e.,	the	loan	period
beginning	and	ending	dates	correspond	to	the	beginning	and	ending	dates	of	the	subscription	period).	Because	the	school
does	not	meet	the	cohort	default	rate	standard	that	would	allow	for	a	single-term	Direct	Loan	to	be	disbursed	in	one
installment,	the	student's	Direct	Loans	for	subscription	period	#5	must	be	disbursed	in	two	substantially	equal
installments,	with	the	second	disbursement	made	at	the	calendar	midpoint	of	the	loan	period.	(Note	also	that	because	this
subscription	period	is	a	remaining	period	of	study	that	is	shorter	than	an	academic	year,	the	Direct	Loan	annual	loan	limit
must	be	prorated	based	on	the	six	hours	remaining	in	the	program	at	the	end	of	subscription	period	#4.	See	
Volume	8,
Chapter	5	for	information	on	Direct	Loan	annual	loan	limit	proration).
Because	the	student	is	enrolled	in	the	full-time	version	of	the	program,	the	number	of	credit	hours	associated	with
subscription	period	#5	is	12.	However,	the	student	attends	only	six	hours	(the	remaining	number	of	hours	in	the	program
for	Title	IV	purposes).	The	student's	Pell	Grant	award	for	subscription	period	#5	is	determined	based	on	an	enrollment
intensity	of	50%,	and	the	student's	enrollment	status	for	that	term	is	reported	to	NSLDS	as	half-time.
Note	that	even	if	the	student	has	not	completed	the	remaining	six	hours	in	the	program	by	the	end	of	subscription	period
#5,	there	is	no	aid	eligibility	after	that	term,	because	the	cumulative	number	of	hours	that	would	be	required	to	receive	a
disbursement	for	the	next	term	is	48,	which	is	the	total	number	of	hours	in	the	program.
Volume	3,	Chapter	1,	Appendix	B,	Example	5:	Subscription-Based	Program	Disbursement	Timing
The	details	of	the	program	illustrated	in	Example	5	are	the	same	as	for	the	program	described	in	Example	4.
In	Example	5,	the	student	meets	the	coursework	completion	requirements	to	receive	disbursements	at	the	beginning	of
the	first	three	subscription	periods.	However,	at	the	end	of	subscription	period	#3	the	student	has	completed	a
cumulative	total	of	21	hours,	and	24	hours	are	required	to	receive	a	disbursement	for	subscription	period	#4.	The	school
makes	the	disbursements	for	subscription	period	#4	after	the	student	has	completed	an	additional	three	hours.
As	in	Example	4,	the	school	originates	a	single-term	loan	for	subscription	period	#5,	which	is	a	remaining	period	of	study
that	is	shorter	than	an	academic	year.	The	Direct	Loan	annual	loan	limit	must	be	prorated	based	on	the	21	hours
remaining	in	the	program	as	of	the	end	of	subscription	period	#4.
The	student	must	have	completed	a	cumulative	total	of	36	hours	to	receive	a	disbursement	for	subscription	period	#5.
During	subscription	period	#5	the	student	completes	only	an	additional	six	hours,	resulting	in	a	cumulative	total	of	33
hours	completed.	Therefore,	the	school	makes	the	disbursements	for	subscription	period	#5	as	late	disbursements	after
the	student	has	completed	an	additional	three	hours.	Because	the	loan	period	is	equal	to	a	single	payment	period	and
more	than	half	of	the	payment	period	has	elapsed,	the	school	may	disburse	the	student's	Direct	Loan	for	subscription
period	#5	in	a	single	late	disbursement.
After	the	student	has	earned	the	additional	three	hours	required	to	receive	late	disbursements	for	subscription	period	#5
(resulting	in	a	cumulative	total	of	36	hours	completed),	there	are	12	hours	remaining	in	the	program.	Note	that	there	is	no
aid	eligibility	for	the	remaining	12	hours,	because	the	cumulative	number	of	hours	that	would	be	required	to	receive	a
disbursement	for	the	next	term	is	48,	which	is	the	total	number	of	hours	in	the	program.
This	allowance	is	for	the	tuition	and	fees	normally	assessed	for	a	student	carrying	the	same	academic	workload.	It
includes,	for	example,	graduation	fees,	if	incurred	while	the	student	is	still	enrolled	and	when	required	by	the	program
and	paid	by	all	students,	and	health	insurance	premiums	that	are	charged	to	all	students.
The	tuition	and	fees	allowance	may	also	include	costs	of	attending	a	required	conference,	but	only	if	these	costs	are
included	in	the	standard	cost	of	the	program	for	which	the	conference	is	required.	Including	these	costs	does	not	require
exercising	professional	judgment,	as	they	will	be	included	as	a	cost	of	the	program	for	all	students	in	the	program.
See	<Additional	COA	Considerations=	later	in	this	chapter	for	information	on	certain	limitations	that	apply	when
determining	what	may	be	included	in	the	tuition	and	fees	component.
Books,	Course	Materials,	Supplies,	and	Equipment
This	includes	all	such	costs	required	of	all	students	in	the	same	program,	including	a	reasonable	allowance	for	the	rental
or	upfront	purchase	of	a	personal	computer	that	the	student	will	use	for	study	for	the	enrollment	period,	and	for
equipment	needed	for	instruction	by	telecommunications.	The	allowance	for	purchase	of	computer	may	include	costs	for	a
computer	purchased	prior	to	the	enrollment	period	(for	example,	a	computer	that	a	student	bought	in	the	summer	for	use
in	the	fall	term).
Inclusion	of	Books	and	Supplies	as	Part	of	the	Tuition	and	Fees	COA	Component
If	the	requirements	described	under	<Institutional	Charges=	in	
Volume	4,	Chapter	2	are	met,	the	cost	of	books,	course
materials,	equipment,	and	supplies	may	be	included	as	part	of	the	tuition	and	fees	component	of	the	COA.
Students	Must	Be	Able	to	Obtain	Books	and	Supplies	by	the	Seventh	Day	of	the	Payment	Period
If	a	student	could	have	received	a	disbursement	of	Title	IV	funds	10	days	before	the	beginning	of	a	payment	period,	and	if
the	disbursement	would	have	created	a	credit	balance	(see	Volume	4,	Chapter	2	for	information	on	early	disbursements
and	Title	IV	credit	balances),	then	by	the	seventh	day	of	the	payment	period	a	school	must	provide	a	way	for	eligible
students	to	obtain	or	purchase	the	books	and	supplies	for	the	payment	period.	For	more	detail,	see	<Special	provisions	for
books	and	supplies=	in	Volume	4,	Chapter	2.
Transportation
The	transportation	allowance	may	include	costs	incurred	by	a	student	for	transportation	between	school,	residence,	and
place	of	work	(including	costs	associated	with	operating	and	maintaining	a	vehicle	used	for	such	transportation),	and
other	costs	for	transportation	that	are	required	as	part	of	a	student9s	program	of	study	(for	example,	transportation	to
conferences	or	medical	residency	interviews).	However,	the	transportation	allowance	may	not	include	costs	for	the
purchase	of	a	vehicle.
Inclusion	of	Books	and	Supplies	as	Part	of	Tuition
34	CFR	668.164(c)(2)
Special	Provision	for	Books	and	Supplies
34	CFR	668.164(m)
This	restriction	applies	to	both	clock-hour	and	credit-hour	programs.	For	example,	some	clock-hour	programs	assess
<overtime	charges=	for	students	who	don9t	complete	their	programs	within	an	established	timeframe.	Some	credit-hour
programs	charge	additional	tuition	or	fees	for	each	course	a	student	takes	if	the	student	fails	to	complete	a	program
within	an	established	timeframe.	In	both	cases,	such	charges	may	not	be	counted	in	the	Title	IV	COA,	and	Title	IV	funds
may	not	be	used	to	pay	for	the	additional	charges.
Finance	Charges
You	may	not	use	
Title	IV	funds	to	pay	finance	charges	or	fees	that	are	incurred	because	a	student	uses	a	financing
method	provided	by	the	school	to	pay	for	educational	expenses	over	time.	Because	students	or	families	choose	to	incur
these	additional	expenses	rather	than	paying	the	balance	due	at	registration,	the	additional	charges	are	not	considered
educational	expenses,	and	may	not	be	included	in	a	student9s	cost	of	attendance.
As	an	example,	consider	a	school	that	charges	full-time	students	$10,000	per	semester	in	tuition,	payable	either	at
registration,	or,	under	an	optional	payment	plan,	in	four	payments	of	$2,600	each	over	the	course	of	the	semester,	for	a
total	of	$10,400.	The	school	may	offer	the	optional	payment	plan	but	can9t	use	Title	IV	funds	to	pay	for	the	$400	in
additional	costs	incurred	by	students	or	families	who	opt	to	use	the	plan.
Test	Prep	Class	Costs
You	may	not	include	the	costs	of	a	test	prep	class	that	is	not	part	of	a	student's	eligible	program	in	the	student9s	COA.
Prohibitions	on	Charging	Fees	and	Penalties
You	may	not4
Request	from	or	charge	any	student	a	fee	for	processing	or	handling	any	application,	form,	or	data	required	to
determine	eligibility	for,	and	amount	of,	Title	IV	HEA	program	assistance;	or
Impose	any	penalty	on	a	student	because	of	a	student9s	inability	to	meet	their	financial	obligations	to	the	school	as	a
result	of	the	delayed	disbursement	of	the	proceeds	of	a	Title	IV	loan	due	to	compliance	with	Title	IV	requirements,	or
delays	attributable	to	your	school.
Costs	for	Checking	Foreign	Diplomas
If	you	hire	a	transcription	or	diploma	evaluation	service	to	aid	in	the	process	of	determining	student	eligibility,	the	cost	of
evaluating	a	foreign	credential	must	be	incurred	as	a	charge	of	admission	prior	to	a	student's	enrollment	in	an	eligible
program	and	thus	cannot	be	included	in	the	student9s	COA.	For	more	detail	on	checking	foreign	diplomas,	see	
Volume	1,
Chapter	1.
Documentation	of	Exceptional	Expenses
The	law	doesn9t	specify	what	documentation	you	must	collect	for	expenses	such	as	dependent	care	or	disability-related
expenses.	You	can	document	these	expenses	in	any	reasonable	way,	such	as	documenting	an	interview	with	the	student
or	obtaining	a	written	statement	from	the	student	or	other	appropriate	sources.
NCAA	Considerations
The	<Power	Five=	conferences	(The	ACC,	Big	Ten,	Big	12,	Pac	12,	and	SEC)	of	the	National	Collegiate	Athletic	Association
Prohibitions	on	Charging	Fees	and	Penalties
34	CFR	668.14(b)(3)
34	CFR	668.14(b)(21)