Commission Implementing Regulation (EU) 2025/2055 of 2 October 2025 laying down rules for the application of Regulation (EU) 2024/1351 of the European Parliament and of the Council, as regards asylum and migration management and repealing Commission Regulation (EC) No 1560/2003
Date: 2025-10-02
Institutions: Directorate-General for Migration and Home Affairs, European Commission
Subjects: EU Member State, EU migration policy, application of EU law, exchange of information, foreign national, information system, migration control, national competent authority, right of asylum, third country




L_202502055EN.000101.fmx.xml












Official Journal of the European Union


EN
L series













2025/2055


12.11.2025







            COMMISSION IMPLEMENTING REGULATION (EU) 2025/2055
of 2 October 2025
         
laying down rules for the application of Regulation (EU) 2024/1351 of the European Parliament and of the Council, as regards asylum and migration management and repealing Commission Regulation (EC) No 1560/2003


THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,


Having regard to Regulation (EU) 2024/1351 of the European Parliament and of the Council of 14 May 2024 on Asylum and Migration Management, amending Regulations (EU) 2021/1147 and (EU) 2021/1060 and repealing Regulation (EU) No 604/2013 (1), and in particular Articles 23(7), Article 25(7), Article 34(4), Article 39(3), Article 40(4) and (8), Article 41(5), Article 46(1) and (4), Article 48(4), Article 50(1) and (5), Article 52(4), Article 64(3) and Article 67(14) thereof,


Having regard to Regulation (EU) 2024/1358 of the European Parliament and of the Council of 14 May 2024 on the establishment of ‘Eurodac’ for the comparison of biometric data in order to effectively apply Regulations (EU) 2024/1351 and (EU) 2024/1350 of the European Parliament and of the Council and Council Directive 2001/55/EC and to identify illegally staying third-country nationals and stateless persons and on requests for the comparison with Eurodac data by Member States’ law enforcement authorities and Europol for law enforcement purposes, amending Regulations (EU) 2018/1240 and (EU) 2019/818 of the European Parliament and of the Council and repealing Regulation (EU) No 603/2013 of the European Parliament and of the Council (2), and in particular Article 42(3) thereof,

Whereas:







(1)


A number of uniform methods need to be established for the effective application of Regulation (EU) 2024/1351. Those methods have to be clearly defined so as to facilitate the cooperation and swift exchange of information between the competent authorities of the Member States as regards the preparation and submission of information or documents concerning take charge requests, take back notifications, transmission of information for the purposes of relocation, requests for information and for consultation and exchange of information for the purposes of transfers. The uniform methods should cover all phases of those procedures.












(2)


Technical adaptations are necessary in order to respond to the evolution of the standards applicable and the practical arrangements for using the secure electronic communication channels set up by Commission Regulation (EC) No 1560/2003 (3) (DubliNet) to facilitate the implementation of Regulation (EU) 2024/1351.












(3)


In order to allow for the effective operational management of DubliNet, the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA) should take into account the state-of-the-art technology when developing and updating the standard forms to be used for the exchange of information between the Member States.












(4)


In order to ensure swift access to the asylum procedure and the good cooperation between national authorities, the swift exchange of all necessary information concerning the procedures for take charge should take place within short deadlines to allow a quick determination of the Member State responsible, while ensuring a proper consideration of the complexity and sensitivity of each case, in particular those concerning minors and dependent persons, as well as the possible reactions of the Member States concerned.












(5)


In order to ensure that family unity is effectively maintained and the swift processing of family cases, including their prioritisation, take charge requests, take back notifications, submission of information on relocation and transfer concerning family members should be submitted in the same standard form. This should not affect the obligation of the Member States to properly assess each individual case, in particular by taking into account the best interests of the child or relevant circumstances related to the individual situation of the family member concerned.












(6)


In order to ensure swift access to the asylum procedure, the efficiency of the procedures established in Regulation (EU) 2024/1351 and the good cooperation between the competent authorities of the Member States, the exchange of information concerning the procedures for take back should take place within short deadlines, while ensuring a proper consideration of each case, as well as the possible reactions of the Member States concerned. The uniform methods should also allow a smooth transition between the procedure concerning take back requests under Regulation (EU) 604/2013 of the European Parliament and of the Council (4) to the new procedure concerning take back notifications established by Regulation (EU) 2024/1351.












(7)


Regulation (EU) 2024/1351 established relocation as a type of solidarity measure. Uniform methods for the preparation and submission of information and documents for the purpose of relocation should be therefore established.












(8)


With the aim of ensuring the quick implementation of relocations, the exchange of the relevant information and documents should take place within short deadlines, while ensuring the proper consideration of each case.












(9)


In order to facilitate the cooperation between the Member States and support the compliance with their obligations within the short deadlines provided for in Article 67 of Regulation (EU) 2024/1351, Member States concerned should exchange adequate and relevant information, limited to what is necessary, about the person subject to relocation, in particular on the nature and scope of the checks performed to verify that the person concerned does not pose a threat to the internal security. Given the importance of preventing threats to internal security, it is necessary to ensure swift update of the information transmitted where new facts and circumstances or information become available at a later stage and could indicate any change concerning the assessment of the threat to the internal security.












(10)


In order to ensure the operation of the financial contributions, considering the Member States’s mandatory fair share calculated pursuant to Article 66 of Regulation (EU) 2024/1351, it is necessary to establish methods for the calculation of the financial contributions, including any relevant amounts and deductions affecting their value, and for the exchange of information needed for the calculation and allocation of these amounts to the benefitting Member States.












(11)


To ensure the swift access to the asylum procedure, the efficiency of the procedures established in Regulation (EU) 2024/1351 and the good cooperation between the competent authorities of the Member States, it is necessary that Member States inform other Member States and the European Union Agency for Asylum of the locations where transfers may take place as well as of the authorities before which the persons concerned are to appear upon arrival, including of the locations to which transfers are to be carried out and the authorities competent to receive transfers in cases in which the receiving Member State remains inactive. When determining these locations, due account should be taken of the geographical constraints and modes of transport available towards the transferring Member States.












(12)


With a view to facilitating the identification and entry of the persons to be transferred upon their arrival to the Member State responsible, in particular in case of voluntary transfers and supervised transfers in situations in which the person to be transferred will not be received by the authorities of the receiving Member State at the point of disembarkation upon arrival as well as when the person concerned is not in a possession of a travel document, the design of the laissez-passer should be established.












(13)


The information needed and the time required for the preparation of the arrival of the person to be transferred by the receiving Member States depend on whether the transfer is carried out on a voluntary basis, by supervised departure or under escort. Taking into consideration the differences between the three types of transfers, and with a view of ensuring the efficient exchange of information between Member States and the swift implementation of transfer decisions, it is necessary to lay down uniform methods for the consultation and exchange of information for each type of transfer, in particular concerning the time limits, covering also situations where a Member State remains inactive.












(14)


The deadlines for submitting the standard form for transfers should allow sufficient time for the receiving Member State to receive persons with special needs, unaccompanied minors and persons under escorted transfers who pose a threat to internal security.












(15)


Where the receiving Member State fails to confirm the reception of the transfer standard form or, where applicable, its availability to receive the transfer, or to propose alternative locations or times for the transfer, the transfer should be implemented to the airports to which transfers are to be carried out in cases in which the receiving Member State remains inactive. The transferring Member State should be able to choose to use this airport also in cases where the alternatives proposed by the receiving Member State are objectively not suitable.












(16)


The common information material referred to in Regulation (EU) 2024/1351, which is prepared by the European Union Agency for Asylum, should include information regarding the application of Regulation (EU) 2024/1358.












(17)


This Regulation needs to properly reflect the interaction between the procedures laid down in Regulation (EU) 2024/1351 and the application of Regulation (EU) 2024/1358.












(18)


Regulation (EU) 2016/679 of the European Parliament and of the Council (5) is to apply to processing carried out pursuant to this Regulation.












(19)


In accordance with Article 4 of Protocol No 21 on the position of the United Kingdom and Ireland in respect of the area of freedom, security and justice, annexed to the Treaty on European Union and to the Treaty on the Functioning of the European Union, Ireland has notified, by letter of 14 May 2024, its wish to accept and be bound by Regulation (EU) 2024/1351. Commission Decision (EU) 2024/2088 (6) confirmed such participation. Ireland is therefore taking part in the adoption of this Regulation.












(20)


In accordance with Articles 1 and 2 of Protocol No 22 on the position of Denmark, annexed to the Treaty on the European Union and to the Treaty on the Functioning of the European Union, Denmark is not taking part in the adoption of this Regulation and is not bound by it or subject to its application. Given that chapters I, II, III, V and VII of this Regulation constitute implementing measures referred to in Article 4 of the Agreement between the European Community and the Kingdom of Denmark on the criteria and mechanisms for establishing the State responsible for examining a request for asylum lodged in Denmark or any other Member State and ‘Eurodac’ for the comparison of fingerprints for the effective application of the Dublin Convention, Denmark shall notify the Commission of its decision whether or not to implement the content of the implementing measures. Notification shall be given upon receipt of the implementing measures or within 30 days thereafter.












(21)


As regards Iceland and Norway, Chapters I, II, III, V and VII of this Regulation constitute new measures in a field that is covered by the subject matter of the Annex to the Agreement between the European Community and the Republic of Iceland and the Kingdom of Norway concerning the criteria and mechanisms for establishing the State responsible for examining a request for asylum lodged in a Member State or in Iceland or Norway.












(22)


As regards Switzerland, Chapters I, II, III, V and VII of this Regulation constitute measures amending or building upon the provisions of Article 1 of the Agreement between the European Community and the Swiss Confederation concerning the criteria and mechanisms for establishing the State responsible for examining a request for asylum lodged in a Member State or in Switzerland.












(23)


As regards Liechtenstein, Chapters I, II, III, V and VII of this Regulation constitute measures amending or building upon the provisions of Article 1 of the Agreement between the European Community and the Swiss Confederation concerning the criteria and mechanisms for establishing the State responsible for examining a request for asylum lodged in a Member State or in Switzerland to which Article 3 of the Protocol between the European Community, the Swiss Confederation and the Principality of Liechtenstein on the accession of the Principality of Liechtenstein to the Agreement between the European Community and the Swiss Confederation concerning the criteria and mechanisms for establishing the State responsible for examining a request for asylum lodged in a Member State or in Switzerland refers.












(24)


Under Regulation (EU) 2024/1351, Regulation (EU) No 1560/2003 is to remain in force unless and until it is amended by implementing acts adopted pursuant to Regulation (EU) 2024/1351. In the interest of legal certainty, Regulation (EC) No 1560/2003 should be repealed.












(25)


The European Data Protection Supervisor was consulted in accordance with Article 42(1) of Regulation (EU) 2018/1725 of the European Parliament and of the Council (7) and delivered its opinion on 2 September 2025












(26)


The measures provided for in this Regulation are in accordance with the opinion of the Asylum and Migration Management Committee set up by Article 77 of Regulation (EU) 2024/1351,





HAS ADOPTED THIS REGULATION:



CHAPTER I


GENERAL PRINCIPLES OF TRANSMISSION OF INFORMATION FOR THE PURPOSES OF APPLICATION OF REGULATION (EU) 2024/1351



Article 1

DubliNet


1.   The secure electronic communication channels referred to in Article 52(4) of Regulation 2024/1351 shall be referred to as DubliNet.


2.   The central communication infrastructure shall use the existing Trans European Services for Telematics between Administrations (‘TESTA’) network.


3.   The senders shall automatically receive electronic proof of delivery issued by the system of all transmissions referred to in Article 3(1). This proof of delivery shall constitute proof of transmission and proof of the date and time of receipt of the communication.


4.   References in Regulation (EU) 2024/1351 to the electronic communication network set up under Article 18 of Regulation (EC) No 1560/2003 shall be understood as references to DubliNet.



Article 2

National Access Points and Access point of the Asylum Agency


1.   Each Member State shall have a single designated National Access Point.


2.   The European Union Agency for Asylum (the ‘Asylum Agency’) shall have a single designated Access Point.


3.   The National Access Points and the Access Point of the Asylum Agency shall be responsible for processing incoming data and transmitting outgoing data.


4.   Any request, reply or correspondence emanating from a National Access Point or the Access Point of the Asylum Agency shall be deemed to be authentic.



Article 3

Obligation to use DubliNet


1.   All standard forms, biometric data taken in accordance with Regulation (EU) 2024/1358 and any other written correspondence concerning application of Regulation (EU) 2024/1351 shall be sent through DubliNet.


2.   By way of derogation from the paragraph 1, correspondence between the competent department of the Member State responsible for carrying out transfers and competent departments in the requested Member State regarding the practical arrangements for transfers, time and place of arrival, particularly where the person to be transferred is under escort, may be transmitted by other means if necessary.



Article 4

Language of communication

The language or languages of communication shall be chosen by agreement between the Member States concerned.


Article 5

Reference number


1.   Each transmission sent through DubliNet shall have a reference number making it possible unambiguously to identify the case to which it relates and the transmitting Member State. That number must also make it possible to determine the following types of transmission:






(a)


a request for taking charge (type 01);










(b)


a take back notification (type 02);










(c)


a request for information referred to in Article 51(1), point (a), of Regulation 2024/1351 (type 03);










(d)


a request for information referred to in Article 51(1), point (b), of Regulation 2024/1351 (type 04);










(e)


a request for information referred to in Article 51(1), point (c), of Regulation 2024/1351 (type 05);










(f)


a request for information referred to in Article 51(1), point (d), of Regulation 2024/1351 (type 06);










(g)


a request for information on the child, sibling or parent of an applicant in a situation of dependency (type 07);










(h)


an exchange of information on the family, sibling or relative of an unaccompanied minor (type 08);










(i)


the transmission of information prior to a transfer (type 09);










(j)


the transmission of the common health certificate (type 10);










(k)


the transmission of a standard relocation form (type 11);










(l)


transmission of information on responsibility offsets referred to in Article 63(6) of Regulation 2024/1351 (type 12).






2.   Any type of transmission referred to in paragraph 1 shall be followed by a letter ‘P’ to indicate priority when the case involves minors, or the request is made on the basis of Articles 25 to 28 and 34 of Regulation 2024/1351.


3.   The reference number shall begin with the letters used to identify the sending Member State in Eurodac. This identification shall be followed by the number indicating the type of transmission, according to the classification set out in paragraph 1, and, where applicable, the indication on priority in accordance with paragraph 2, and the national case reference number used by the sending Member State.


4.   For the transmission of the standard form set out in annex VI referred to in Article 26(2), the reference number shall begin with the letters used to identify the sending Member State in Eurodac followed by the indication of the type of transmission referred to in paragraph 1 (type 09), letter ‘G’, the number of persons suggested to be transferred, and the intended date of the transfer in form of day/month/year.


5.   All transmissions sent by the Asylum Agency shall begin with indication ‘EUAA’.



Article 6

Continuous operation


1.   The Member States shall ensure that their National Access Points and the Asylum Agency that its Access Point operate technically 24/7 without interruption.


2.   If the operation of a National Access Point or the Access Point of the Asylum Agency is interrupted for more than seven working hours, the Member State or the Asylum Agency shall notify the competent authorities designated pursuant to Article 52(1) of Regulation (EU) 2024/1351 and the Commission of the interruption and shall ensure that normal operation is resumed as soon as possible.


3.   If a National Access Point has sent data to a National Access Point that has experienced an interruption in its operation, the log of transmission at the level of the central communication infrastructure shall be used as proof of the date and time of transmission. The deadlines set by Articles 39, 40, and 41 of Regulation (EU) 2024/1351 for sending a take charge request, a take back notification, a reply to a request or confirming a take back notification shall not be suspended for the duration of the interruption of the operation of the National Access Point concerned.




CHAPTER II


TAKE CHARGE REQUESTS



Article 7

Preparation and submission of take charge requests


1.   Take charge requests shall be made using a standard form in accordance with the model in Annex II.
In cases referred to in Article 84(2) of Regulation (EU) 2024/1351, the take charge request shall be made using a standard form in accordance with the model set out in Annex XII.
The request shall include full and detailed reasons, based on all circumstances of the case and include the following:






(a)


a copy of all the proof and circumstantial evidence showing that the requested Member State is responsible for examining the application for international protection, accompanied, where appropriate, by comments on the circumstances in which it was obtained and the evidentiary value attributed to the circumstantial evidence by the requesting Member State, with reference to the list of proof and circumstantial evidence referred to in Article 40(4) of Regulation (EU) 2024/1351, which are set out in Annex I to this Regulation;










(b)


where necessary, a copy of any written declarations made by or statements taken from the applicant, and any other documentation or information relevant for justifying the request, such as a copy of the template referred to in Article 22(1) of Regulation (EU) 2024/1351, photographs and biometric data taken in accordance with Regulation (EU) 2024/1358.




When take charge requests concerning the members of the same family are made simultaneously, they shall be made using the same standard form.


2.   Where the request is based on a hit transmitted by Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358 following a comparison of the applicant's biometric data with biometric data previously taken in accordance with Article 13 of that Regulation and checked, where applicable, in accordance with Article 38(4) of that Regulation, it shall include the hit result, as well as all data transmitted together with the hit with the exception of biometric data.


3.   Where the request is based on a hit transmitted by the Visa Information System (‘VIS’) in accordance with Article 21 or 22j of Regulation (EC) No 767/2008 of the European Parliament and of the Council (8) following a comparison of the fingerprints of the applicant for international protection with fingerprint data previously taken and sent to the VIS in accordance with Article 9 of that Regulation and checked in accordance with Article 21 of that Regulation, it shall also include the data supplied by the VIS.


4.   Where the request is based on Article 25 to 28 or 34 of Regulation (EU) 2024/1351, any formal proof, such as original documentary evidence and DNA testing, shall not be required where the circumstantial evidence is coherent, verifiable and sufficiently detailed to establish responsibility.



Article 8

Acceptance of a take charge request

The acceptance of a take charge request shall be submitted using the same standard form that was used for submitting the request. Where the requested Member State accepts responsibility, the reply shall include, among others, that information specifying the applicable provision of Regulation (EU) 2024/1351, and it shall include practical details and relevant information concerning the transfer.


Article 9

Rejection of a take charge request


1.   Where the requested Member State considers that the evidence submitted does not establish its responsibility, the rejection shall be given using the section designated for that purpose in the same standard form that was used for submitting the request. The requested Member State shall state substantiated reasons for the rejection in accordance with Article 40(8) of Regulation (EU) 2024/1351 and include relevant proof and circumstantial evidence, where available, supporting the substantiated reasons.


2.   Where the requesting Member State considers that such a rejection is based on a misappraisal, or where it has additional evidence to put forward, it may ask for its request to be re-examined. That option shall be exercised within three weeks following receipt of the rejection. The requested Member State shall endeavour to reply within two weeks. The expiry of the two-week time limit brings to an end the re-examination procedure, whether the requested Member State has, or has not, replied within that period.
Failure by the notified Member State to react within the time limits set out in the first subparagraph shall not be tantamount to confirming the request.
The first subparagraph shall not extend the time limits laid down in Article 40(1) and (7) of Regulation (EU) 2024/1351.



Article 10

Dependent persons


1.   Where the applicant is present on the territory of a Member State other than the one where the child, sibling or parent on whose assistance the applicant is dependent or who is dependent on the applicant’s assistance is present, the standard form set out in Annex VII shall be used for consultations between the two Member States and for requests for information concerning:






(a)


the existence of family links between the applicant and the child, sibling or parent;










(b)


the dependency link between the applicant and the child, sibling or parent;










(c)


the capacity of the person concerned to take care of the dependent person;










(d)


where necessary, the inability to travel for a significant period of time.




A copy of available documentary evidence substantiating the dependency, in particular medical certificates, and relevant information supplied by the persons concerned, as well as the written confirmation by the applicant or the child, the sibling or parent of their capacity and desire to take care of the dependent person, shall be included in that standard form.


2.   The requested Member State shall endeavour to reply within two weeks from the receipt of the request for information. Where compelling evidence indicates that further investigations would lead to more accurate information, the requested Member State shall inform the requesting Member State that two additional weeks are needed.


3.   The request for information pursuant to paragraph 1 of this Article shall be carried out ensuring full compliance with the deadlines set out in Article 39(1) and Article 40(1) of Regulation (EU) 2024/1351.
The first subparagraph shall not affect the application of Article 51(5) of Regulation (EU) 2024/1351.



Article 11

Unaccompanied minors


1.   The Member State with which an application for international protection was registered by an unaccompanied minor shall, after holding the personal interview pursuant to Article 22 of Regulation (EU) 2024/1351, search for and take into account any information provided by the minor, in particular in the template referred to in paragraph 1 of that Article, or coming from any other credible source familiar with the personal situation or the route followed by the minor or a member of his or her family, sibling or relative.


2.   Where the Member State carrying out the process of determining the Member State responsible for examining the application of an unaccompanied minor is in possession of information that makes it possible to start identifying and locating a member of the family, sibling or relative, that Member State shall consult other Member States, as appropriate, and exchange information, relevant for:






(a)


the identification of family members, siblings or relatives of the unaccompanied minor, present on the territory of the Member States;










(b)


the existence of proven family links;










(c)


the capacity of a relative to take care of the unaccompanied minor, including where family members, siblings or relatives of the unaccompanied minor stay in more than one Member State.






3.   Where the exchange of information referred to in paragraph 2 indicates that more family members, siblings or relatives are present in another Member State or Member States, the Member State where the unaccompanied minor is present shall cooperate with the relevant Member State or Member States, in order to determine the most appropriate person to whom the minor is to be entrusted, and in particular to establish:






(a)


the strength of the family links between the minor and the different persons identified on the territories of the Member States;










(b)


the capacity and availability of the persons concerned to take care of the minor;










(c)


the best interests of the minor in each case.






4.   The standard form set out in Annex VII shall be used for the consultation and, as appropriate, the exchange of information between Member States for the purpose of the identification of family members, siblings or relatives of an unaccompanied minor.
The requested Member State shall endeavour to reply within two weeks from the receipt of the request. Where compelling evidence indicates that further investigations would lead to more relevant information, the requested Member State shall inform the requesting Member State that two additional weeks are needed.


5.   The request for information pursuant to paragraph 2 of this Article shall be carried out ensuring full compliance with the deadlines set out in Article 39(1) and Article 40(1) of Regulation (EU) 2024/1351. The first subparagraph shall not affect the application of Article 51(5) of Regulation (EU) 2024/1351.




CHAPTER III


TAKE BACK NOTIFICATIONS



Article 12

Preparation and submission of a take back notification


1.   Take back notifications shall be made using a standard form in accordance with the model in Annex III.
When take back notifications concerning the members of the same family are made simultaneously, they shall be made in the same form.


2.   A take back notification based on a situation referred to in Article 36(1), point (b), of Regulation (EU) 2024/1351 shall include the hit transmitted by Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358 and the data transmitted together with that hit with the exception of biometric data, including the indication of the Member State responsible referred to in Article 17(2), point (a), of Regulation (EU) 2024/1358.
The notification shall also include, where available:






(a)


all other hits transmitted by Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358 and the data transmitted together with those hits with the exception of biometric data;










(b)


a copy or copies of any proof and circumstantial evidence indicating a possible cessation of responsibilities of the notified Member State pursuant to Article 37 of Regulation (EU) 2024/1351.






3.   A notification based on a situation referred to in Article 36(1), point (c), of Regulation (EU) 2024/1351 shall include the hit transmitted by Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358 showing that the data of the person concerned was registered in Eurodac by the notified Member State in accordance with either Article 18(2) or 20 of Regulation (EU) 2024/1358 and the data transmitted together with the hit with exception of biometric data.
Where the notification concerns a person admitted between 11 June 2024 and 11 June 2026, the notification shall include a copy of the proof and circumstantial evidence showing that the notified Member State has accepted to admit the person concerned in accordance with Regulation (EU) 2024/1350 of the European Parliament and of the Council (9), or granted international protection or humanitarian status under a national resettlement scheme, with reference to the list of proof and circumstantial evidence referred to in Article 40(4) of Regulation (EU) 2024/1351, which are set out in Annex I to this Regulation.
The notification shall also include, where available, the information referred to in paragraph 2, second subparagraph, points (a) and (b), of this Article.


4.   A notification based on a situation referred to in Article 38(4), first subparagraph of Regulation (EU) 2024/1351 shall include the hit transmitted by Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358 showing that the notified Member State is the determining Member State, and the data transmitted together with the hit with the exception of biometric data.
The notification shall also include, where available, the information referred to in paragraph 2, second subparagraph, points (a) and (b), of this Article.


5.   A notification based on a situation referred to in Article 38(5) of Regulation (EU) 2024/1351 shall include the hit transmitted by Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358, as well as the data transmitted together with the hit, with exception of biometric data, including the indication of the Member State of relocation referred to in Article 17(2), point (b), of Regulation (EU) 2024/1358. The notification shall also include, where available, the information referred to in paragraph 2, second subparagraph, points (a) and (b), of this Article.


6.   Where the condition of the fingertips does not allow for the taking of fingerprints of a quality ensuring appropriate comparison under Article 38 of Regulation (EU) 2024/1358 or where no fingerprints are available for comparison, and comparisons of facial images are not yet applicable in accordance with Article 63(5) of that Regulation, and where the notification concerns an unaccompanied minor who is under the age of six, the notification shall include proof and circumstantial evidence or relevant elements from the statements of the person concerned referred to in Article 41(2) showing that the notified Member State is obliged to take back the applicant or other person as referred to in Article 36(1), points (b) or (c), of Regulation (EU) 2024/1351.



Article 13

Preparation and submission of a take back notification in relation to applications for international protection where the responsibility has been determined in accordance with Regulation (EU) 604/2013 and the Member State responsible is not yet indicated in Eurodac

Where the responsibility has been determined in accordance with Regulation (EU) 604/2013 and the Member State responsible is not yet indicated in Eurodac, the notification shall include the positive hit transmitted by Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358, all data transmitted together with the hit, with the exception of biometric data, as well as a copy of all the proof and circumstantial evidence showing that the notified Member State is responsible.
The notification shall also include, where available, the information referred to in Article 12(2), second subparagraph, points (a) and (b).


Article 14

Confirmation of a take back notification


1.   The confirmation of a take back notification shall be transmitted using the same standard form referred to in Article 12(1).
The confirmation shall include practical details and relevant information concerning the transfer.


2.   The confirmation of the notification based on Article 13 of this Regulation shall include confirmation that the responsibility is indicated in Eurodac in accordance with, as applicable, either Article 37(1), second subparagraph, or Article 38(3), first subparagraph of Regulation (EU) 2024/1351.



Article 15

Non-confirmation of a take back notification due to cessation of responsibilities


1.   The non-confirmation of a take back notification shall be made using the standard form referred to in Article 12(1).


2.   Where the non-confirmation is based on the cessation of responsibilities pursuant to Article 37(1) of Regulation (EU) 2024/1351, it shall include evidence showing the cessation and a confirmation that the shift of responsibility is indicated in Eurodac in accordance with Article 37(1), second subparagraph of that Regulation.
The evidence referred to in the first subparagraph and confirmation of the indication of the shift of responsibility in Eurodac shall be included in the new take back notification which shall be sent to the Member State to which the responsibility has shifted.


3.   Where the non-confirmation is based on the cessation of responsibilities pursuant to Article 37(2), (4) or (5) of Regulation (EU) 2024/1351, it shall include evidence showing the cessation.
Where the notifying Member State considers that the non-confirmation on the basis of Article 37(2), (4) or (5) of Regulation (EU) 2024/1351 is based on a misappraisal by the notified Member State, or where the notifying Member State has additional evidence to demonstrate that the responsibility has not ceased, it may request the reconsideration of the notification. That request shall be submitted within two weeks following the non-confirmation of the take back notification. The notified Member State shall endeavour to either confirm the notification or maintain its non-confirmation within two weeks from the receipt of that request. The expiry of the two-week time limit brings the reconsideration procedure to an end, whether the notified Member State has, or has not, confirmed the notification within that period. Failure by the notified Member State to react within the time limits set out in this paragraph shall not be tantamount to confirming the notification.


4.   Where the notification sent in accordance with Article 12(6) is not confirmed and the notifying Member State considers that the non-confirmation is based on a misappraisal by the notified Member State, or where the notifying Member State has additional evidence to demonstrate that the responsibility has not ceased, the notifying Member State may request a reconsideration of the notification. That request shall be submitted within two weeks following receipt of the non-confirmation of the take back notification. The notified Member State shall endeavour to either confirm the notification or maintain its non-confirmation within two weeks from the receipt of that request. The expiry of the two-week time limit brings the reconsideration procedure to an end, whether the notified Member State has, or has not, confirmed the notification within that period. Failure by the notified Member State to react within the time limits set out in this paragraph shall not be tantamount to confirming the notification.



Article 16

Non-confirmation of a take back notification due to the incorrect indication of the Member State responsible in Eurodac


1.   The non-confirmation of a take back notification based on the incorrect indication of the Member State responsible in Eurodac shall be made using the standard form referred to in Article 12(1).
That non-confirmation shall include a confirmation by the notified Member State that the Member State that inserted the incorrect indication in Eurodac has been informed thereof in accordance with Article 40(5) of Regulation (EU) 2024/1358. Where available, it shall also include proof of the rectification of the indication in Eurodac.


2.   The new take back notification made to the Member State responsible shall contain the information referred to in paragraph 1, second subparagraph.




CHAPTER IV


RELOCATION



Article 17

Transmission of information for the purposes of relocation by the benefitting Member State


1.   The transmission of information for the purposes of relocation between the benefitting Member State and the Member State of relocation shall be made using a standard form in accordance with the model set out in Annex IV.
When the submission of information for the purposes of relocation concerning the family members of the same family are made simultaneously, they shall be made using the same form.


2.   Where incorrect information has been transmitted by the benefitting Member State to the Member State of relocation or where new information relevant for the relocation procedure, in particular regarding any threats to the internal security, has arisen after the transmission of information to the Member State of relocation, the benefitting Member State shall transmit the updated information to the Member State of relocation using the standard form referred to in paragraph 1.


3.   Where the new information transmitted by the benefitting Member State pursuant to paragraph 2 is of such nature requiring the immediate termination of the relocation procedure in accordance with Article 67(2) of Regulation (EU) 2024/1351, the benefitting Member State shall communicate such termination to the Member State of relocation using the standard form referred to in paragraph 1.



Article 18

Transmission of information regarding the possibility to request a personal interview to verify that the person does not pose a threat to internal security


1.   Where the Member State of relocation chooses to verify the information transmitted by the benefitting Member State through a personal interview with the person concerned in accordance to Article 67(8) of Regulation (EU) 2024/1351, the Member State of relocation shall inform the benefitting Member State as soon as possible using the standard form referred to in Article 17(1).
The Member State of relocation may use the standard form referred to in Article 17(1) also to request information on the practical details regarding the time, location and other modalities of the personal interview.
Where such request is made by the Member State of relocation, the benefitting Member State shall provide the requested information using the same standard form.
The reply of the benefitting Member State on such request shall be transmitted as soon as possible and in any event within a timeframe that allows the Member State of relocation to confirm or not confirm the relocation within the time limits provided for in Article 67(9) of Regulation (EU) 2024/1351.


2.   Where the Member State of relocation decides to carry out a personal interview with all the persons for whom the standard form was transmitted in accordance with Article 17(1) to verify the information transmitted by the benefitting Member State through a personal interview with all the persons concerned in accordance to Article 67(8) of Regulation (EU) 2024/1351, that decision shall be communicated in writing to the benefitting Member State via DubliNet.
That decision shall be also notified to the EU Solidarity Coordinator and the Asylum Agency.



Article 19

Transmission of information regarding the extension of the time limit to reply to the standard relocation form


1.   Where the Member State of relocation is unable to give its reply within one week of the receipt of the standard form for reasons set out in Article 67(9), third subparagraph of Regulation (EU) 2024/1351, it shall communicate its decision to postpone the reply on the transmitted relocation information through the standard form referred to in Article 17(1).


2.   Where a large number of cases need checking at the same time as provided for in Article 67(9) of Regulation (EU) 2024/1351 and due to that reason the Member State of relocation decides to postpone its reply by one week, it shall inform the benefitting Member State thereof in writing via DubliNet and indicate the exact period of time during which the postponement of the reply shall apply. The decision shall be notified to the EU Solidarity Coordinator and the Asylum Agency.



Article 20

Confirmation of a transmitted standard relocation form

The confirmation of a standard relocation form shall be transmitted using the same standard form referred to in Article 17(1).
The confirmation shall include practical details and relevant information concerning the transfer.


Article 21

Non-confirmation of a transmitted standard relocation form

Where the Member State of relocation does not confirm the relocation, it shall indicate in Part II of the standard form referred to in Article 17(1) of this Regulation which of the grounds provided for in Regulation (EU) 2024/1351 it relies upon.



CHAPTER V


TRANSFERS



Article 22

Preparation and submission of a standard transfer form


1.   Before the transfer of an applicant or of another person as referred to in Article 36(1), points (b) and (c), of Regulation (EU) 2024/1351, the transferring Member State shall submit the standard form in accordance with the model in Annex V to this Regulation. The standard form shall include, among others, the information on the following:






(a)


the type of transfer (voluntary, by supervised departure or under escort);










(b)


the location indicated in accordance with Article 23(1), (2) or (3) in the receiving Member State to which the transfer is carried out where applicable;










(c)


the planned means of transport (plane, train, bus, ferry or other);










(d)


the date and time of the arrival;










(e)


the authority before which the person concerned is to appear and the indicated date and time by which the person is to appear before that authority.




When the transfer of the members of the same family takes place simultaneously, information on all family members shall be included in the same standard form.


2.   The transferring Member State shall submit the standard form as soon as possible after the notification of a transfer decision taken in accordance with Article 42(2) of Regulation (EU) 2024/1351.


3.   The laissez-passer referred to in Article 46(1) of Regulation (EU) 2024/1351 shall be as set out in Annex IX to this Regulation.


4.   The transferring Member State shall ensure that all documents of the applicant or another person as referred to in Article 36(1), points (b) and (c), of Regulation (EU) 2024/1351 are returned to him or her before departure, given into the safe keeping of members of the escort to be handed to the competent authorities of the Member State responsible, or sent by other appropriate means.



Article 23

Exchange of general information concerning modalities and practical arrangements of the transfers


1.   For the purpose of transfers, the Member States shall inform the other Member States and the Asylum Agency of all airports having direct regular scheduled flight connections between Member States and of all seaports with regular scheduled passenger ferry connections between Member States. The Member States may indicate the airports to which they prefer to receive transfers.
Member States shall indicate at least one airport to which transfers are to be carried out, as well as the authority which is competent to receive the persons to be transferred at that airport when the receiving Member State fails to confirm the reception of the standard form or, where applicable, its availability to receive the transfer or fails to propose alternative locations or times for the transfer as provided for in Article 25(5) or in Article 26(3).


2.   The Member States shall inform the other Member States and the Asylum Agency of the authorities and their address before which the persons subject to voluntary transfers and transfers carried out by supervised departures in accordance with Article 25(1), point (a), are to appear upon arrival.


3.   The Member States shall inform the other Member States and the Asylum Agency of the authorities and their address at the border or within their territory to which transfers carried out by land by supervised departures in accordance with Article 25(1), point (b), and under escort shall take place.


4.   Member States shall communicate to the Asylum Agency the information referred to in paragraphs 1, 2 and 3 by 12 April 2026. When providing that information, the Members States shall also indicate to which of the locations referred to in paragraphs 1, 2 and 3 transfers are also possible before 09:00 and after 16:00 during working days.
The Asylum Agency shall draw up a consolidated list of the locations referred to in paragraphs 1, 2 and 3 and make it available to the Member States. The information shall be updated by 20 December of each year.
The Member States shall inform as soon as possible the Asylum Agency of any change of the locations referred to in paragraphs 1, 2 and 3.


5.   For the purposes of facilitating the exchange of information on transfers, by 12 April 2026 and thereafter by 20 December of each year at the latest, the Member States shall communicate to the other Member States and the Asylum Agency the dates of the national holidays of the following year. On that basis the Asylum Agency shall draw up a consolidated list.



Article 24

Exchange of information concerning voluntary transfers


1.   In the event of voluntary transfers, the transferring Member State shall confirm the following in the standard form referred to in Article 22(1):






(a)


the person concerned is not an unaccompanied minor;










(b)


there is no risk of absconding during the transfer;










(c)


the person does not pose a threat to internal security;










(d)


the person to be transferred has no special needs to be adequately addressed within the meaning of Article 48(2), point (a), of Regulation (EU) 2024/1351.




For the purposes of Article 46(1) of Regulation (EU) 2024/1351, the standard form shall include the name and address of the authority communicated in accordance with Article 23(2) of this Regulation before which the person concerned is to appear upon arrival, as well as the date and time by which he or she is to appear.


2.   The standard form referred to in Article 22(1) shall be sent to the Member State responsible no more than fourteen and no less than seven days before the date by which the person concerned is to appear before the authority indicated in accordance with paragraph 1, second subparagraph.


3.   The person to be transferred shall be informed of the name and address of the authority communicated in accordance with Article 23(2) before which he or she is to appear upon arrival, as well as of the date and time by which he or she is to do so.


4.   Where no information on the safe arrival of the person concerned or of the fact that he or she did not appear within the set time is received within seven days of the end of the time limit referred to in paragraph 1, the transferring Member State shall consider that the transfer has been carried out.



Article 25

Exchange of information concerning transfers carried out by supervised departure


1.   In the event of transfers carried out by supervised departure, the following information shall be included in the standard form referred to in Article 22(1):






(a)


whether the person to be transferred is to appear before the authority communicated in accordance with Article 23(2), as well as the date and time indicated to him or her to appear before that authority;










(b)


whether the person to be transferred is to be received by the authorities of the receiving Member State at the location referred to in Article 23 (1) and (3), as well as the date and time of arrival indicated by the transferring Member State.






2.   The transferring Member State shall transmit the standard form referred to in Article 22(1) no more than fourteen and no less than seven days before date of the arrival indicated in accordance with paragraph 1 of this Article.


3.   If the receiving Member State is required to take any immediate measures to adequately address the special needs of the person to be transferred in accordance with Article 48(2), point (a), of Regulation (EU) 2024/1351, or the person concerned is an unaccompanied minor, the standard form shall be transmitted at least 21 days before the date of arrival indicated in accordance with paragraph 1 of this Article.


4.   The person to be transferred shall be informed of the name and address of the authority communicated in accordance with Article 23(2) before which he or she is to appear upon arrival, as well as of the date and time by which he or she is to do so.


5.   In cases referred to in paragraph 1, point (b), the receiving Member State shall, within five days from the reception of the form, either confirm its availability to receive the transfer or propose different modalities of transfer and/or a different location and/or time for the transfer as well as indicate the reasons for not being available to receive the transfer as proposed by the transferring Member State.
Where the alternatives proposed by the receiving Member State do not present a viable option for the transferring Member State, it may choose to carry out the transfer to the location communicated in accordance with Article 23(1), second subparagraph. No further consultations shall be necessary for the carrying out of the transfer.
Where the receiving Member State fails to confirm its availability or to indicate alternative modalities or arrangements for the transfer within five days following the receipt of the standard form, the transferring Member State shall carry out the transfer to the location communicated in accordance with Article 23(1), second subparagraph. The transferring Member State shall communicate that the transfer will take place to that location and indicate the date and time of arrival through the same standard form sent in accordance with Article 22(1). No further consultations shall be necessary for the carrying out of the transfer.


6.   In cases referred to in paragraph 1, point (a), where no information on the safe arrival of the person concerned or of the fact that he or she did not appear by the indicated date is received within seven days from that date, the transferring Member State shall consider that the transfer has been carried out.



Article 26

Exchange of information concerning transfers under escort


1.   In the event of transfers under escort, the following information shall be included in the standard form referred to in Article 22(1):






(a)


in case of a simultaneous transfer of 10 persons or more, the number of the persons to be transferred, the date and time of the arrival to the location communicated in accordance with Article 23(1) or (3) and the planned means of transport;










(b)


in the other cases, the date and time of the arrival to the location communicated in accordance with Article 23(1) or (3) and the planned means of transport.






2.   In case of a simultaneous transfer of 10 persons or more, the transferring Member State shall inform the receiving Member State of the intention to carry out such transfer as soon as possible and at latest 21 days before the intended date of transfer using the standard form set out in Annex VI.
The receiving Member State shall, within five days from the reception of the form, either confirm its availability to receive the transfer or propose different modalities of transfer and/or a different location and/or time for the transfer as well as indicate the reasons for not being available to receive the transfer proposed by the transferring Member State.
Where the receiving Member State confirms its availability, the transferring Member State shall submit a standard form as set out in Article 22(1) for every person to be included in that transfer together with the same standard form submitted in accordance with subparagraph 1 and filled in with the required information no more than fourteen and no less than seven days prior to the transfer.


3.   In the cases referred to in paragraph 1, point (b), the standard form shall be sent no more than fourteen and no less than seven days prior to the transfer.
The standard form shall be transmitted at least 21 days in advance in any of the following situation:






(a)


the receiving Member State is required to take immediate measures to adequately address the special needs of the person to be transferred in accordance with Article 48(2), point (a), of Regulation (EU) 2024/1351;










(b)


the person to be transferred poses a threat to internal security;










(c)


the person concerned is an unaccompanied minor.




The receiving Member State shall, within five days from the reception of the form, either confirm its availability to receive the transfer or propose different modalities of the transfer and/or a different location and/or time for the transfer as well as indicate the reasons for not being available to receive the transfer proposed by the transferring Member State.
Where the alternatives proposed by the receiving Member State do not present a viable option for the transferring Member State, it may choose to carry out the transfer to the location communicated in accordance with Article 23(1), second subparagraph. No further consultations shall be necessary for the carrying out of the transfer.
Where the receiving Member State fails to confirm its availability or to indicate alternative modalities or arrangements for the transfer within five days following the receipt of the standard form, the transferring Member State shall carry out the transfer to the location communicated in accordance with Article 23(1), second subparagraph. The transferring Member State shall communicate that the transfer will take place to that location and indicate the date and time of arrival through the same standard form sent in accordance with Article 22(1). No further consultations shall be necessary for the carrying out of the transfer.


4.   Where the person to be transferred is detained in accordance with Article 44 of the Regulation (EU) 2024/1351, the standard form shall be submitted ensuring full compliance with the deadlines set out in Article 45 of that Regulation.



Article 27

Transfers for the purpose of relocation


1.   The rules on transfers set out in this Chapter shall apply also to transfers of applicants and beneficiaries of international protection for the purpose of relocation in accordance with Article 67 of Regulation (EU) 2024/1351.


2.   By way of derogation from the rules established in this Chapter on time limits for the submission of the standard form referred to in Article 22(1), the standard form shall be submitted as soon as possible after the notification of a transfer decision referred to in Article 67(10) of Regulation (EU) 2024/1351. The Member States shall observe, to the extent possible, the time limits for submitting the form set out in Articles 24, 25 and 26 of this Regulation, to allow the transferring Member States to comply with the four-week deadline for carrying out the transfer set out in Article 67(11) of Regulation (EU) 1351/2024.



Article 28

Postponed and delayed transfers


1.   The transferring Member State shall inform the receiving Member State without delay about any appeal or review procedure having suspensive effect in relation to transfer decisions.


2.   The transferring Member State shall inform the receiving Member State without delay about the fact that the person to be transferred has absconded, is physically resisting the transfer, is intentionally making himself or herself unfit for the transfer, is not complying with medical requirements for the transfer or that he or she is imprisoned.


3.   The information referred to in paragraphs 1 and 2 shall be transmitted within the six-month period provided for in Article 46(1), first subparagraph of Regulation (EU) 2024/1351 through the same standard form that was submitted in accordance with Article 7(1) or Article 12(1) of this Regulation.



Article 29

Exchange of health data before a transfer is carried out

For the sole purpose of the provision of medical care or treatment laid down in Article 50(1) of Regulation (EU) 2024/1351 information on the health of the person to be transferred shall be transmitted through the common health certificate, in the form set out in Annex VIII to this Regulation.



CHAPTER VI


FINANCIAL CONTRIBUTIONS



Article 30

Annual calculation of the financial contributions due by contributing Member States


1.   The financial contributions due by contributing Member States shall be calculated taking into due account the amount of the financial contributions per Member State established in the Council implementing act adopted pursuant to Article 57(1) of Regulation (EU) 2024/1351.
That amount shall be increased by any amount of alternative solidarity measures, converted into financial contribution according to Article 57(4) of Regulation (EU) 2024/1351, resulting from the difference between the financial value of alternative solidarity measures pledges identified by the Council implementing act adopted pursuant to Article 57(1) of Regulation (EU) 2024/1351 and their concrete value as established, jointly, by the contributing and benefitting Member States before the implementation of such measures.
That amount shall be reduced by:






(a)


the deductions determined by the Council implementing act in accordance with Article 61(4) or Article 62(5) of Regulation (EU) 2024/1351, affecting the value of the financial contributions;










(b)


the financial value of responsibility offsets implemented by the Member State pursuant to Article 63(3) and (4) of Regulation (EU) 2024/1351, taking into account the mandatory fair share of the Member State, calculated pursuant to Article 66 of Regulation (EU) 2024/1351.






2.   For the calculation of the amounts referred to in paragraph 1 second sub-paragraph and third sub-paragraph point (b), the information provided by Member States pursuant to Article 60(6) of Regulation (EU) 2024/1351, using the standard form in Annex X, shall be taken into due account.


3.   The calculation of the financial contributions referred to in paragraph 1 and the subsequent transfer of these contributions to the Union budget by the contributing Member States shall be made following the end of the calendar year for which an Annual Solidarity Pool is established by Council implementing act, adopted in accordance with Article 57(1) of Regulation (EU) 2024/1351.



Article 31

Information for the allocation of the financial contributions to the benefitting Member States

For the allocation of the financial contributions, calculated in accordance with Article 30, to the benefitting Member States, the following information shall be taken into due account:






(a)


the information provided by Member States pursuant to Article 58(1) and (2) and Article 59(1) and (2) point (b) of Regulation (EU) 2024/1351;










(b)


the common understanding on the balanced distribution of the solidarity contributions available reached by the benefitting Member State in the Technical-level Solidarity Forum pursuant to Article 60(1) and (2) of Regulation (EU) 2024/1351;










(c)


the information provided in January each year by the benefitting Member States pursuant to Article 60(6) of the Regulation (EU) 2024/1351 using the standard form in Annex X.







CHAPTER VII


TRANSITIONAL AND FINAL PROVISIONS



Article 32

Information leaflet on the processing of data within Eurodac

The common information material regarding the application of Regulation (EU) 2024/1358 prepared by the Asylum Agency in accordance with Article 20(2) of Regulation (EU) 2024/1351 shall be as set out in Annex XI in the form of a common leaflet referred to in Article 42(3) of Regulation (EU) 2024/1358.


Article 33

Repeal of Regulation (EC) No 1560/2003

Regulation (EC) No 1560/2003 is repealed from 12 June 2026.


Article 34

Entry into force and application

This Regulation shall enter into force on the twentieth day following that of its publication in the Official Journal of the European Union.

It shall apply from 12 June 2026.





This Regulation shall be binding in its entirety and directly applicable in the Member States in accordance with the Treaties.
Done at Brussels, 2 October 2025.


For the Commission


The President

Ursula VON DER LEYEN
            





(1)  
            OJ L, 2024/1351, 22.5.2024, ELI: http://data.europa.eu/eli/reg/2024/1351/oj.

(2)  
            OJ L, 2024/1358, 22.5.2024, ELI: http://data.europa.eu/eli/reg/2024/1358/oj.

(3)  Commission Regulation (EC) No 1560/2003 of 2 September 2003 laying down detailed rules for the application of Council Regulation (EC) No 343/2003 establishing the criteria and mechanisms for determining the Member State responsible for examining an asylum application lodged in one of the Member States by a third-country national (OJ L 222, 5.9.2003, p. 3, ELI: http://data.europa.eu/eli/reg/2003/1560/oj).

(4)  Regulation (EU) No 604/2013 of the European Parliament and of the Council of 26 June 2013 establishing the criteria and mechanisms for determining the Member State responsible for examining an application for international protection lodged in one of the Member States by a third-country national or a stateless person (OJ L 180, 29.6.2013, p. 31, ELI: http://data.europa.eu/eli/reg/2013/604/oj).

(5)  Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119, 4.5.2016, p. 1, ELI: http://data.europa.eu/eli/reg/2016/679/oj).

(6)  Commission Decision (EU) 2024/2088 of 31 July 2024 confirming the participation of Ireland in Regulation (EU) 2024/1351 of the European Parliament and the Council on asylum and migration management, amending Regulations (EU) 2021/1147 and (EU) 2021/1060 (OJ L, 2024/2088, 2.8.2024, ELI: http://data.europa.eu/eli/dec/2024/2088/oj).

(7)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39, ELI: http://data.europa.eu/eli/reg/2018/1725/oj)

(8)  Regulation (EC) No 767/2008 of the European Parliament and of the Council of 9 July 2008 concerning the Visa Information System (VIS) and the exchange of data between Member States on short-stay visas (VIS Regulation) (OJ L 218, 13.8.2008, p. 60, ELI: http://data.europa.eu/eli/reg/2008/767/oj).

(9)  Regulation (EU) 2024/1350 of the European Parliament and of the Council of 14 May 2024 establishing a Union Resettlement and Humanitarian Admission Framework, and amending Regulation (EU) 2021/1147 (OJ L, 2024/1350, 22.5.2024, ELI: http://data.europa.eu/eli/reg/2024/1350/oj).




ANNEX I
LIST OF PROOF AND CIRCUMSTANTIAL EVIDENCE
I   PROCESS OF DETERMINING THE MEMBER STATE RESPONSIBLE FOR EXAMINING AN APPLICATION FOR INTERNATIONAL PROTECTION






(1)


Legal presence of a family member, relative or sibling of an applicant who is an unaccompanied minor and appraisal of the relationship (Article 25 of Regulation (EU) 2024/1351)






PROOF


CIRCUMSTANTIAL EVIDENCE




Legal presence


Legal presence










—


Residence permit or an equivalent digital document issued to the family member, relative or sibling;










—


travel document issued to a family member, relative or a sibling who is a beneficiary of international protection in accordance with Article 25 of Regulation (EU) 2024/1347;










—


document provided to a family member, relative or a sibling who is an applicant for international protection in accordance with Article 29(1) or (4) of Regulation (EU) 2024/1348;










—


information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.












—


Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other detailed and verifiable information from the applicant or the family member, relative or sibling of the applicant;










—


information received from international or other relevant organisations, in particular of family tracing services of such organisations;










—


statements by the family members concerned;










—


any official or other document indicating legal presence of such persons in the Member State concerned










—


proof of contact;










—


other circumstantial evidence of the same kind.








Appraisal of the relationship


Appraisal of the relationship










—


marriage certificate;










—


birth certificate;










—


extracts from registers of a Member State or the country of origin or transit;










—


in the absence of other formal proof and if the circumstantial evidence is not coherent, verifiable and sufficiently detailed to establish responsibility, a DNA or blood test.












—


Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other detailed and verifiable information from the applicant;










—


family book or other document proving the relationship issued by a Member State or the country of origin or transit;










—


information received from international or other relevant organisations, in particular of family tracing services of such organisations;










—


information given or statements by the family members concerned;










—


photos;










—


proof of contact;










—


witness statements;










—


other circumstantial evidence of the same kind


















(2)


Family members who legally reside in a Member State and appraisal of the relationship (Article 26 of Regulation (EU) 2024/1351)






PROOF


CIRCUMSTANTIAL EVIDENCE




Legal residence


Legal residence










—


Long-term residence permit or a residence permit issued on the grounds of international protection or equivalent digital document issued to the individual;










—


travel document issued to a beneficiary of international protection in accordance with Article 25 of Regulation (EU) 2024/1347;










—


passport in the case referred to in Article 26(2) of Regulation (EU) 2024/1351;










—


information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.












—


Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other detailed and verifiable information from the applicant;










—


information received from international or other relevant organisations, in particular of family tracing services of such organisations;










—


information given or statements by the family members concerned;










—


any official or other document indicating legal residence of such persons in the Member State concerned










—


proof of contact;










—


other circumstantial evidence of the same kind








Appraisal of the relationship


Appraisal of the relationship










—


Marriage certificate;










—


birth certificate;










—


extracts from registers of a Member State or the country of origin or transit;










—


in the absence of other formal proof and if the circumstantial evidence is not coherent, verifiable and sufficiently detailed to establish responsibility, a DNA or blood test.












—


Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other verifiable information from the applicant;










—


other detailed and verifiable statements by the applicant;










—


family book or other document proofing the relationship issued by a Member State or the country of origin or transit;










—


information received from international or other relevant organisations, in particular of family tracing services of such organisations;










—


statements by the family members concerned;










—


photos;










—


proof of contact;










—


witness statements;










—


other circumstantial evidence of the same kind.


















(3)


Family member whose application for international protection has not yet been the subject of a first decision regarding the substance in a Member State and appraisal of relationship (Article 27 of Regulation (EU) 2024/1351)






PROOF


CIRCUMSTANTIAL EVIDENCE




Presence/identification of the family member in the requested Member State


Presence/identification of the family member in the requested Member State










—


Document provided to the applicant’s family member in accordance with Article 29(1) or (4) of Regulation (EU) 2024/1348;










—


information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351












—


Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other verifiable information from the applicant;










—


other detailed and verifiable statements by the applicant;










—


information received from international or other relevant organisations, in particular of family tracing services of such organisations;










—


statements by the family members concerned;










—


any official or other document indicating a presence of such a person as applicant in the Member State concerned;










—


proof of contact;










—


witness statements;










—


other circumstantial evidence of the same kind.








Appraisal of the relationship


Appraisal of the relationship










—


Marriage certificate;










—


birth certificate;










—


extracts from registers of a Member State or the country of origin or transit;










—


in the absence of other formal proof and if the circumstantial evidence is not coherent, verifiable and sufficiently detailed to establish responsibility, a DNA or blood test.












—


Information given by the applicant in the template referred to in Article 22(1) of Regulation (EU) 2024/1351 or other verifiable information from the applicant;










—


other detailed and verifiable statements by the applicant;










—


family book or other document proofing the relationship issued by a Member State or the country of origin or transit;










—


information received from international or other relevant organisations, in particular of family tracing services of such organisations;










—


statements by the family members concerned;










—


photos;










—


proof of contact;










—


witness statements;










—


other circumstantial evidence of the same kind.


















(4)


Valid residence documents (Article 29(1) and (3) or residence documents which expired or were annulled, revoked or withdrawn less than 3 years before the registration of the application (Article 29(4) of Regulation (EU) 2024/1351)






PROOF


CIRCUMSTANTIAL EVIDENCE










—


Residence document or equivalent digital document;










—


hit transmitted by the VIS in accordance with Article 22j of Regulation (EC) No 767/2008










—


hit transmitted by the Eurodac where the corresponding data set is marked in accordance with Article 31 of Regulation (EU) 2024/1358;










—


information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.












—


Detailed and verifiable statements by the applicant










—


reports/confirmation of the information by an international organisation, such as UNHCR;










—


other circumstantial evidence of the same kind.


















(5)


Valid visas (Article 29(2) and (3) of Regulation (EU) 2024/1351 and visas which expired or were annulled, revoked or withdrawn less than 18 months before the application was registered (Article 29(4) of Regulation (EU) 2024/1351)






PROOF


CIRCUMSTANTIAL EVIDENCE










—


visa issued (valid, annulled, revoked or withdrawn, as applicable);










—


hit transmitted by the VIS in accordance with Article 21 of Regulation (EC) No 767/2008;










—


official document which includes information about the visa issued;










—


information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.












—


Detailed and verifiable statements by the applicant;










—


reports/confirmation of the information by an international organisation, such as UNHCR;










—


reports/confirmation of the information by the Member State which did not issue the residence permit;










—


other circumstantial evidence of the same kind.


















(6)


Diplomas or other qualifications (Article 30 of Regulation (EU) 2024/1351)






PROOF


CIRCUMSTANTIAL EVIDENCE










—


Diploma or qualification obtained and attested in a Member State after a period of at least one academic year of study on the territory of a Member State;










—


extract from the registry of the educational establishment as defined in Article 2, point 16, of Regulation (EU) 2024/1351 confirming that the applicant has been issued with a diploma or qualification as defined in point 15 of that Article;










—


information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351.












—


Residence document issued for the purpose of study by the Member State concerned;










—


certificate of enrolment to an educational establishment as defined in Article 2, point 16, of Regulation (EU) 2024/1351;










—


extracts from the registry of the educational establishment defined in Article 2, point 16, of Regulation (EU) 2024/1351 confirming that the applicant has been studying in the establishment concerned;










—


student card issued for a student enrolled in an educational establishment as defined in Article 2, point 16, of Regulation (EU) 20241351;










—


rental contract to a student accommodation;










—


detailed and verifiable statements by the applicant;










—


other circumstantial evidence of the same kind.


















(7)


Visa waived entry (Article 31 of Regulation (EU) 2024/1351)






PROOF


CIRCUMSTANTIAL EVIDENCE










—


Information on entry received from Entry Exit system on a person referred to in Article 17 of Regulation (EU) 2017/2226;










—


entry stamp in a passport;










—


exit stamp from a country bordering on a Member State, bearing in mind the route taken by the applicant and the date the frontier was crossed.












—


Detailed and verifiable statements by the applicant;










—


reports/confirmation of the information by an international organisation, such as UNHCR;










—


reports/confirmation of the information by another Member State or third country;










—


reports/confirmation of the information by family members, travelling companions, etc.;










—


tickets establishing entry at an external frontier;










—


entry cards for public or private institutions in the Member States;










—


appointment cards for doctors, dentists, etc.;










—


information showing that the applicant has used the services of a travel agency;










—


other circumstantial evidence of the same kind.


















(8)


Entry (Article 33 of Regulation (EU) 2024/1351)






8.1


Applicant has irregularly crossed an external border of a Member State:






PROOF


CIRCUMSTANTIAL EVIDENCE










—


Hit transmitted by Eurodac against a data set recorded in accordance with Article 22 of Regulation (EU) 2024/1358;










—


screening form referred to in Article 17 of Regulation (EU) 2024/1356 made available to the applicant in accordance with Article 17(3), third subparagraph, of that Regulation;










—


entry stamp in a forged or falsified passport or entry stamp in a genuine passport obtained through impostor fraud or other fraudulent use of genuine document;










—


exit stamp from a country bordering on a Member State, bearing in mind the route taken by the applicant and the date the frontier was crossed;










—


information obtained after the exchange of information in accordance with Article 51 of Regulation (EU) 2024/1351












—


Detailed and verifiable statements by the applicant;










—


tickets establishing entry at an external frontier;










—


tickets, hotel bills, appointment cards for doctors, dentists, etc. providing indications about the travel route;










—


documents/reports/confirmation of the information by an international organisation, such as UNHCR or Red Cross;










—


documents/reports/confirmation of the information by another Member State or third country;










—


confirmation of the information by family members, travelling companions, etc.;










—


other circumstantial evidence of the same kind.


















8.2


Applicant has been disembarked on the territory of a Member State following a search and rescue operation:






PROOF


CIRCUMSTANTIAL EVIDENCE










—


Hit transmitted by Eurodac against a data set recorded in accordance with Article 24 of Regulation (EU) 2024/1358;










—


document issued to the applicant by the Member State after disembarkation;










—


information obtained after the exchange of information in accordance with Article 51












—


Detailed and verifiable statements by the applicant;










—


documents/reports/confirmation of the information by an international organisation, such as UNHCR or Red Cross;










—


documents/reports/confirmation of the information by another Member State or third country;










—


confirmation of the information by family members, travelling companions, etc.;










—


other circumstantial evidence of the same kind.


















8.3


Applicant was relocated to another Member State pursuant to Article 67 of Regulation (EU) 2024/1351:






PROOF


CIRCUMSTANTIAL EVIDENCE










—


Hit transmitted by the Eurodac where the corresponding data set is updated with information referred to in Article 16(2), point (b), of Regulation 2024/1358 together with a hit against a data set recorded in accordance with Article 25(2) of that Regulation












—


Transfer decision issued to the applicant










—


documents/reports/confirmation of the information by an international organisation, such as IOM;










—


documents/reports/confirmation of the information by another Member State;










—


detailed and verifiable statements by the applicant;










—


other circumstantial evidence of the same kind
















II   OBLIGATION TO TAKE BACK AN APPLICANT FOR INTERNATIONAL PROTECTION OR OTHER THIRD- COUNTRY NATIONAL OR A STATELESS PERSON






(1)


Ongoing procedure of determination of the Member State responsible (Article 38(4) of Regulation (EU) 2024/1351)





PROOF










—


Hit transmitted by Eurodac from a comparison of the biometric data of the applicant or the third country national with biometric data taken pursuant to Article 15 of Regulation (EU) 2024/1358 with a corresponding data set demonstrating the determining Member State.


















(2)


Obligation of the Member State of relocation to take back the applicant (Article 38(5) of Regulation (EU) 2024/1351)





PROOF










—


Hit transmitted by Eurodac from a comparison of the biometric data of the applicant with biometric data taken pursuant to Article 15 of Regulation (EU) 2024/1358 with a corresponding data set indicating the Member State of relocation referred to in Article 17(2), point (b), of that Regulation.










—


Proof received from another Member State regarding cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351 and, where applicable, confirmation that Member State responsible is indicated in Eurodac in accordance with Article 16(3) or Regulation (EU) 2024/1358


















(3)


Obligation of the Member State responsible to take back an applicant or a third country national (Article 36(1), point (b), of Regulation (EU) 2024/1351)





PROOF










—


Hit transmitted by Eurodac from a comparison of the biometric data of the applicant or the third country national with biometric data taken pursuant to Article 15 of Regulation (EU) 2024/1358 with a corresponding data set indicating the Member State responsible pursuant to Article 17(2), point (a), of that Regulation.










—


Proof received from another Member State regarding the cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351 and, where applicable, confirmation that Member State responsible is indicated in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.


















(4)


Obligation of the Member State responsible to take back an admitted person






4.1


Obligation of the Member State responsible to take back an admitted person (Article 36(1), point (c), of Regulation (EU) 2024/1351):





PROOF










—


Hit transmitted by Eurodac from a comparison of the biometric data of the applicant with biometric data taken pursuant to Article 18(2) or 20 of Regulation (EU) 2024/1358


















4.2


Obligation of the Member State responsible to take back an admitted person when the notification concerns a person referred to in Article 12(3), second subparagraph of this Regulation:






PROOF


CIRCUMSTANTIAL EVIDENCE










—


Information obtained after the exchange of information in accordance with Article 51










—


decision to admit, grant international protection or humanitarian status under a national resettlement scheme to the person concerned taken by the notified Member State;










—


written report by the authorities attesting that the person has been admitted, granted international protection or humanitarian status under a national resettlement scheme by the Member State concerned.












—


Documents/reports/confirmation of the information by an international organisation, such as UNHCR;










—


reports/confirmation of the information by family members, travelling companions, etc.;










—


reports/confirmation of the information by another Member State;










—


verifiable statements by the applicant;










—


other circumstantial evidence of the same kind.






















(5)


Obligation of the Member State responsible to take back an applicant or a third country national in situations referred to in Article 13 of this Regulation





PROOF










—


Hit transmitted by Eurodac from a comparison of the biometric data of the applicant with biometric data taken pursuant to Article 15 of Regulation (EU) 2024/1358;










—


proof received from another Member State regarding the cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351 and, where applicable, confirmation that Member State responsible is indicated in Eurodac in accordance with Article 16(3) or Regulation (EU) 2024/1358


















(6)


Obligation of the Member State responsible to take back an applicant or a third country national referred to in Article 12(6) of this Regulation






PROOF


CIRCUMSTANTIAL EVIDENCE










—


Document provided to the applicant in accordance with Article 29(1) or (4) of Regulation (EU) 2024/1348;










—


screening form containing information on the making of the application in accordance with Article 17(1), point (f), of Regulation (EU) 2024/1356, made available to the applicant in accordance with Article 17(3), third subparagraph, of that Regulation;










—


proof received from another Member State regarding cessation of responsibilities in accordance with Article 37 of Regulation (EU) 2024/1351.












—


Documents/reports/confirmation of the information by an international organisation, such as UNHCR;










—


documents/reports/confirmation of the information by another Member State;










—


verifiable statements by the applicant;










—


other circumstantial evidence of the same kind.

















ANNEX II

STANDARD FORM FOR THE SUBMISSION OF A TAKE CHARGE REQUEST








Part I (to be filled in by the requesting Member State





[1]




)












*




All fields are mandatory to be filled in unless they are explicitly designated as optional. The form cannot be saved and sent if all mandatory fields are not filled in.






Total number of persons covered by the current form:… (to be selected from a drop down menu)

Link with other cases: YES/NO (if YES is selected, a field will be activated to add the reference number of the transmission of the linked case and a field with free text up to 1 000 characters will be activated to fill in other relevant information)







…



REQUESTS



…





(the name of the requesting Member State to be generated automatically)



 



(the name of the requested Member State to be selected from a drop out menu)






TO TAKE CHARGE OF THE FOLLOWING APPLICANT:

Date of registration of the application in the requesting Member State: …(to be selected from a calendar)

File number in the requesting Member State: … (optional:
to be typed)
File number in the requested Member State: … (optional:
to be typed by the

requested Member State
)
Eurodac number of the requesting Member State… (to be typed)
Eurodac number of the requested Member State… (to be typed)
Surname: … (to be typed)

Forename… (to be typed)

Name at birth…(optional: if different from above to be typed)

Aliases…(optional: if applicable to be typed)

Sex: …(to be selected from a drop out menu)

Nationality: … (to be selected from a drop out menu + stateless persons + other)

Other nationalities: … (optional:
to be selected from a drop out menu + other)

Date of birth: … (to be selected from a calendar)

Place of birth (country, region, town): … (to be typed)

Marital status: … (to be selected from a drop our menu; if MARRIED OR UNMARRIED PARTNER IN A STABLE RELATIONSHIP is selected from the drop down menu, additional fields will be activated to indicate the place of residence of the spouse or the applicant’s partner if known)

Identity or travel document: YES/NO

If YES is selected, a new field will be activated to fill in the number and the type of the document. If the person has more than one identity document or travel document, information should be provided for all of them.

… (type and number, the three-letter code of the issuing country and the expiry date of the document to be typed)


THE TAKE CHARGE REQUEST SUBJECT TO THE CURRENT TRANSMISSION IS BASED ON:

(one option only to be selected)

Article 25 of Regulation (EU) 2024/1351: unaccompanied minor

(if selected, the following fields will be activated; more than one options are possible to be selected):







•


Template provided for in Article 22(1), third subparagraph of Regulation (EU) 2024/1351 is attached YES/NO










•


Standard form for identification of family members under Article 23(7) of Regulation (EU) 2024/1351 and Article 11(4) of this Regulation is attached YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters











•


Proof and circumstantial evidence attached:






(a)



For the legal presence of the family member, relative or sibling of the unaccompanied minor at the territory of the requested Member State:







—



Proof: YES/NO



If YES is selected, the following field will be activated:








—



The person is in possession of original documents: YES/NO















—


Circumstantial evidence: YES/NO














(b)



For the appraisal of the relationship:







—



Proof: YES/NO



If YES is selected, the following field will be activated:








—



The person is in possession of original documents: YES/NO















—



Circumstantial evidence: YES/NO













Article 26 of Regulation (EU) 2024/1351: family members who legally reside in a Member State






•


Template provided for in Article 22(1), third subparagraph of Regulation (EU) 2024/1351 is attached YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters











•


Proof and circumstantial evidence attached:






(a)



For the legal presence of the family member of the applicant at the territory of the requested Member State:







—



Proof: YES/NO



If YES is selected, the following field will be activated:








—



The person is in possession of original documents: YES/NO















—



Circumstantial evidence: YES/NO















(b)



For the appraisal of the relationship







—



Proof: YES/NO



If YES is selected, the following field will be activated:








—



The person is in possession of original documents: YES/NO















—



Circumstantial evidence: YES/NO













Article 27 of Regulation (EU) 2024/1351: family members who are applicants for international protection






•


Template provided for in Article 22(1), third subparagraph of Regulation (EU) 2024/1351 is attached YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters











•


Proof and circumstantial evidence attached:






(a)



For the presence/identification of the family member of the applicant in the territory of the requested Member State:







—



Proof: YES/NO



If YES is selected, the following field will be activated:








—



The person is in possession of original documents: YES/NO















—



Circumstantial evidence: YES/NO















(b)



For the appraisal of the relationship:







—



Proof: YES/NO



If YES is selected, the following field will be activated:








—



The person is in possession of original documents: YES/NO















—



Circumstantial evidence: YES/NO













Article 28 of Regulation (EU) 2024/1351: family procedure






•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters





Article 29(1) of Regulation (EU) 2024/1351: valid residence document






•


Proof YES/NO


If YES is selected, the following field will be activated:








•



The person is in possession of original documents: YES/NO















•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters





Article 29(2) of Regulation (EU) 2024/1351: valid visa






•


Proof YES/NO


If YES is selected, the following field will be activated:








•



The person is in possession of original documents: YES/NO















•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters





Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn residence document






•


Proof YES/NO


If YES is selected, the following field will be activated:








•



The person is in possession of original documents: YES/NO















•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters





Article 29(4) of Regulation (EU) 2024/1351: expired annulled, revoked or withdrawn visa






•


Proof YES/NO


If YES is selected, the following field will be activated:








•



The person is in possession of original documents: YES/NO















•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a filed for free text to be activated – maximum 1 000 characters





Article 30 of Regulation (EU) 2024/1351: diplomas or other qualifications






•


Proof YES/NO


If YES is selected, the following field will be activated:








•



The person is in possession of original documents: YES/NO















•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters





Article of 31 Regulation (EU) 2024/1351: visa-waived entry






•


Proof YES/NO










•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 
                  1 000 characters





Article 32 of Regulation (EU) 2024/1351: application in an international transit area of an airport






•


Proof YES/NO










•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 
                  1 000 characters





Article 33(1) of Regulation (EU) 2024/1351: entry






•


Proof YES/NO










•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters





Article 33(2) of Regulation (EU) 2024/1351: disembarkation following a search and rescue operation






•


Proof YES/NO










•


Circumstantial evidence YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters




Article 34 of Regulation (EU) 2024/1351: dependent persons






•


Template provided for in Article 22(1), third subparagraph of Regulation (EU) 2024/1351 is attached YES/NO










•


Other relevant information – if selected, a field for free text to be activated – maximum 1 000 characters










•


Proof and circumstantial evidence attached:






(a)



For the legal presence of the relative of the applicant at the territory of the requested Member State:







—



Proof: YES/NO



If YES is selected, the following field will be activated:








—



The person is in possession of original documents: YES/NO















—



Circumstantial evidence: YES/NO















(b)



For the appraisal of the relationship (dependency link under Article 34(3) of Regulation (EU) 2024/1351):







—



Proof: YES/NO



If YES is selected, the following field will be activated:








—



The person is in possession of original documents: YES/NO















—



Circumstantial evidence: YES/NO













Article 35(2) of Regulation (EU) 2024/1351: discretionary clauses






•


Relevant information – if selected, a field for free text to be activated – maximum 1 000 characters






THE REQUESTING MEMBER STATE IS MAKING A REQUEST FOR AN URGENT REPLY WHERE THE APPLICATION FOR INTERNATIONAL PROTECTION WAS REGISTERED AFTER A DECISION TO REFUSE ENTRY OR A RETURN DECISION WAS ISSUED IN ACCORDANCE WITH ARTICLE 39 (2) REGULATION (EU) 2024/1351 YES/NO

(if YES is selected, it will activate the following fields):






•


Reasons that warrant an urgent reply – if selected, a field for free text to be activated – maximum 1 000 characters











•


Period within which a reply is requested – to be selected from calendar (minimum one week)






THE APPLICATION IS MANDATORILY EXAMINED UNDER ASYLUM BORDER PROCEDURE IN ACCORDANCE WITH ARTICLE 45 REGULATION (EU) 2024/1348: YES/NO

(if YES is selected, it will activate the following fields):







 



Ground for the mandatory application of asylum border procedure:







•


Article 42(1), point (c), of Regulation (EU) 2024/1348










•


Article 42(1), point (j), of Regulation (EU) 2024/1348









(when one of the two grounds is selected, a new field will be activated below it introducing free text (maximum 500 characters) to provide further information about the exact circumstances justifying the mandatory application of the asylum border procedure)


Date of registration of the application: …

(to be selected from a calendar):


THE APPLICANT IS DETAINED IN ACCORDANCE WITH ARTICLE 44(2) REGULATION (EU) 2024/1351:

YES/NO

If YES is selected, the following field will be activated







•


Date of detention – to be selected from a calendar






THE APPLICANT HAS FAMILY MEMBER(S) WHO IS/ARE ALSO SUBJECT TO THIS TAKE CHARGE REQUEST: YES/NO
(if YES is selected, the fields below will be activated; in addition to the fields below, the requesting Member State shall fill in for all family members the relevant personal information and any other information requested under Part I if YES is selected,

all fields that become available shall be filled in for every family member

included in the current form )
FAMILY MEMBER 1:
Family relation (to be selected from a menu)

OPTIONAL: proof of the family link (if applicable) (to be attached – max size of file)


ADD MORE FAMILY MEMBERS


*note that the overall size of the file(s) should not exceed the maximum size that could be exchanged via DubliNet








Part II (to be filled in by the requested Member State)


















o



ACCEPT






If ACCEPT is selected, the following fields are activated


ACCEPTANCE ON THE BASIS OF THE FOLLOWING PROVISION OF Regulation (EU) 2024/1351:







•


Article 25 of Regulation (EU) 2024/1351: unaccompanied minor










•


Article 26 of Regulation (EU) 2024/1351: family members who legally reside in a Member State If this field is selected, written consent of the person concerned should be attached to the form.











•


Article 27 of Regulation (EU) 2024/1351: family members who are applicants for international protection










•


If this field is selected, written consent of the person concerned should be attached to the form.










•


Article 29(1) of Regulation (EU) 2024/1351: valid residence document










•


Article 29(2) of Regulation (EU) 2024/1351: valid visa










•


Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn residence document










•


Article 29(4) of Regulation (EU) 2024/1351: expired, annulled, revoked or withdrawn visa










•


Article 30 Regulation (EU) 2024/1351: diplomas or other qualifications










•


Article 31 Regulation (EU) 2024/1351: visa-waived entry










•


Article 32 Regulation (EU) 2024/1351: application in an international transit area of an airport










•


Article 33(1) Regulation (EU) 2024/1351: entry










•


Article 33(2) Regulation (EU) 2024/1351: Disembarkation following a search and rescue operation










•


Article 34 Regulation (EU) 2024/1351: dependent persons










•


Article 35(2) Regulation (EU) 2024/1351: discretionary clauses





The person has been informed about his/her obligations under Article 17(4) of Regulation (EU) 2024/1351 and the consequences of non-compliance set out in Article 18(1) of Regulation (EU) 2024/1351 and Article 21 of Directive (EU) 2024/1346: YES/NO

INFORMATION ABOUT THE POSSIBILITIES TO CARRY OUT THE TRANSFER:


General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500  characters.


DATE OF THE ACCEPTANCE: …

to be generated automatically









o



REJECT






If REJECT is selected, a field will be activated with a

maximum of 3 000  characters to provide substantiated reasons, based on all the circumstances of the case in accordance with Article 40(8) of Regulation (EU) 2024/1351

relating to the relevant criteria on which the take charge request was based as well as proof and circumstantial evidence where available supporting the substantiated reasons.


The rejection cannot be based on the mere fact that no formal proof was attached to the take charge request.


For the rejections on requests sent on the basis of Articles 25, 26,27 and 34 of Regulation (EU) 2024/1351, detailed information should be provided in the free text on the exact reasons for not accepting the provided circumstantial evidence by addressing all the circumstantial evidence individually.


For the cases where the rejection of a request based on Articles 25, 26, 27 and 34 of Regulation (EU) 2024/1351 is motivated due to the impossibility to identify the family member of the applicant subject to the take charge request, detailed information shall be provided on the actions performed in relation to the tracing and identification of the family member concerned.


DATE OF THE REJECTION: …

to be generated automatically





 


 











Part III (to be filled in by both Member States)



This part can be activated only by the requesting Member State.






Activate – YES


if YES is selected, the fields below will appear









REQUEST FOR RE-EXAMINATION:



(if selected, a field for free text will be activated up to 2 000  characters to provide new information relevant for the case)





ACCEPT FOLLOWING RE-EXAMINATION:



(if selected, all fields described in Part II under the ACCEPT will be activated here also)



REJECT FOLLOWING RE-EXAMINATION



(if selected, the requested Member State shall provide detailed information substantiating the rejection regarding the new information presented by the requested Member State; the rules and instructions as described in Part II under the REJECT apply here mutatis mutandis)







ADDITIONAL INFORMATION BY THE REQUESTING MEMBER STATE:








o



The person has challenged the transfer decision and suspensive effect has been granted (if selected, a field for free text up to 500 characters will be activated to provide additional information)










o



The person concerned or a family member to be transferred with the person concerned has absconded (if selected, the fields below will be activated):






—


Date of absconding: … (date to be selected from a calendar)











—


Extended timeline for the transfer: … (date to be selected from a calendar)















o



The person does not comply with the transfer decision







—


Extended timeline for the transfer: … (date to be selected from a calendar)















o



The person is imprisoned







—


Extended timeline for the transfer: … (date to selected from a calendar)















o



The requesting Member State has become responsible (if selected, the fields below will be activated):






—


Indication of the responsibility in Eurodac pursuant to Article 16(3) of Regulation 2024/1358 and Article 37(1) of Regulation 2024/1351: YES (to be selected)











—


Reason:






—


The transfer has not been carried out within the time limit set out in Article 46(1) of Regulation (EU) 2024/1351










—


The transfer has not been carried out within the time limits set out in Article 46 (2) of Regulation (EU) 2024/1351










—


The transfer cannot be carried out pursuant to Article 16(3) of Regulation (EU) 2024/1351 and no other Member State can be designated as responsible










—


The transfer is not in the best interest of the child (Article 25(5) of Regulation (EU) 2024/1351)










—


The transfer decision was challenged in accordance with Article 43 of Regulation (EU) 2024/1351 and the appeal was successful










—


Discretionary clause under Article 35 of Regulation (EU) 2024/1351 was applied by the requesting Member State










—


A residence document was issued to the person by the requesting Member State
















ADDITIONAL INFORMATION BY THE REQUESTED MEMBER STATE:








o



Update the information about the possibilities to carry out the transfer:






General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500  characters.














[1]





With the exception of the information about the file number of the requested Member State















Part IV (to be filled in by requested Member States)



This part is optional. It can be activated only by the requested Member State.






Activate – YES


if YES is selected, the fields below will appear


A transfer is no longer necessary as the person is identified at the territory of the requested Member State: YES

Date of the reporting of the person to the authorities in the requested Member State: … (date to selected from a calendar)

Additional information: YES/NO
(If YES is selected, a field for free text up to 1 000 will be activated allowing to describe any other relevant information)


ONLY IF the standard form is about a family:


All family members subject to this transmission are identified at the territory of the requested Member State: YES/NO
(If NO is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)


Other relevant information: YES/NO
(If YES is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)






ANNEX III
STANDARD FORM FOR THE SUBMISSION AND REPLIES TO TAKE BACK NOTIFICATIONS







Part I (to be filled in by the notifying Member State)







Total number of persons covered by the current form:… (to be selected from a drop down menu)

Link with other cases: YES/NO (if YES is selected, a field will be activated to add the reference number of the transmission of the linked case and a field with free text up to 1 000 characters will be activated to fill in other relevant information)

One or more persons subject to the current standard form have been flagged in Eurodac in accordance with 17(2)(i) of Regulation (EU) 2024/1358: YES/NO (if YES is selected, a drop down menu will be activated to select he Member State(s) that introduced the flag(s), multiple choice possible)
…NOTIFIES…FOR …/…








the name of the Member


State to be filled in by default




the name of the notified


Member State to be selected by a drop-down menu




the name of the person,


the Eurodac number and the national reference number of the notifying Member State






Date of Eurodac hit: … (to be selected from a calendar)


Date of the notification: … (to be generated automatically)


This notification can be confirmed or not confirmed by … (a date to be generated from a calendar)

Person is unaccompanied minor: YES/NO

(if YES is selected, it will activate the following field):


Person is a minor under 6 years old: YES/NO


(If YES is selected, it will disactivate all boxes in relation to Eurodac data and will open following fields):


Name:


Date of birth:


Nationality:


Other personal information:


Person whose fingertip condition does not allow for the taking of fingerprints: YES/NO

(if YES is selected, it will disactivate all boxes in relation to Eurodac data and will open boxes with free text)


Person has family member(s) who is/are also subject to this take back notification: YES/NO
(if YES is selected, the fields below will be activated; in addition to the fields below, the notifying Member State shall fill in for all family members the relevant personal information and any other information requested under Part I of current standard form as per the main subject of the notification; if YES is selected,

all fields available for the main subject will become available and shall be filled in for every family member

included in the current form )
FAMILY MEMBER 1:
family relation (to be selected from a menu)

OPTIONAL: proof of the family link (if applicable) (to be attached – max size of file)


ADD MORE FAMILY MEMBERS








*




note that the overall size of the file(s) should not exceed the maximum size that could be exchanged via DubliNet






This notification concerns a take back case referred to in:

(only one option from above may be selected; when an option is selected, a sub-section is opened depending on the choice to be filled in – see below the different filled that should be activated depending of the choice of the respective option; the selection of one of the below options deactivate the others)






•


Article 36(1), point (b), of Regulation (EU) 2024/1351










•


Article 36(1), point (c), of Regulation (EU) 2024/1351










•


Article 38(4), first subparagraph of Regulation (EU) 2024/1351










•


Article 38(5) of Regulation (EU) 2024/1351










•


Article 12(6) of this Regulation










•


Article 13 of this Regulation







If Article 36(1), point (b), is selected,


the following fields will appear to be filled in:


Member State indicated as the Member State responsible in Eurodac: …

Eurodac number of the notified Member State…

Person is detained: YES/NO



If Article 36(1), point (c), is selected,


the following fields will appear to be filled in:


Registration in Eurodac by the notified Member State:
…
OR
Proof and circumstantial evidence showing that the notified Member State has accepted to admit the person concerned in accordance with Regulation (EU) 2024/1350, or granted international protection or humanitarian status under a national resettlement scheme: YES/NO (to continue with this type of notification, YES should be selected; by selecting YES a field for free text will be activated to describe shortly the situation – maximum size: 1 500 characters;

this option may only be used only for cases referred to in Article 12(3) of this Regulation)


Person is detained: YES/NO



If Article 38(4) is selected,


the following fields will appear to be filled in:


Hit transmitted from Eurodac: …

Person is detained: YES/NO



If Article 38(5) is selected,


the following fields will appear to be filled in:


Hit transmitted from Eurodac and the indication of the Member State of relocation: …

Person is detained: YES/NO



If Article 13 of this Regulation is selected,


the following fields will appear to be filled in:

Eurodac hit: …
Circumstantial evidence attached: YES/NO
Other hits transmitted by the Eurodac in accordance with Article 27(4) of Regulation (EU) 2024/1358:
…
Proof and circumstantial evidence indicating cessation of responsibilities pursuant to Article 37 of Regulation (EU) 2024/1351: …
Person is detained: YES/NO



If Article 12(6) of this Regulation is selected,


the following fields will appear to be filled in:

Proof and circumstantial evidence or relevant elements from the statements of the person concerned referred to in Article 41(2) showing that the notified Member State is obliged to take back the applicant in accordance with Article 36(1)(b), (c), Article 38(4), first subparagraph, or Article 38(5) of Regulation (EU) 2024/1351: YES/NO
(to continue with this type of notification, YES should be selected; by selecting YES a field for free text will be activated to describe shortly the situation – maximum size: 1 500 characters)
Person is detained: YES/NO







Part II (to be filled in by the notified and where necessary, the notifying Member State)


















o



CONFIRMATION






If CONFIRM is selected, the following fields are activated









o



NON-CONFIRMATION






If non-confirmation is selected, the following fields will appear, but only one can be selected:






The person has been informed about his/her obligations under Article 17(4) of Regulation (EU) 2024/1351 and the consequences of non-compliance set out in Article 18(1) of Regulation (EU) 2024/1351 and Article 21 of Directive (EU) 2024/1346: YES/NO

If the confirmation is automatically activated, the default answer to be activated under this question is YES based on the presumption that Member States do comply with their legal obligation under the Union law unless proven otherwise. The default answer will be generated automatically also if the notified Member State selects only CONFIRM without filling one or more of the subsequent questions.


Information about the possibilities to carry out the transfer:


General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500  characters.


DATE OF THE CONFIRMATION: …

to be generated automatically









o



Person was effectively removed or returned voluntarily

*attach proof





(this field cannot be selected if no proof is attached)

For the notifying Member State:






o


Accept the proof




(selecting this will finalise the notification)






o


Request reconsideration
(selecting this will activate an open box to motivate the request + to indicate the deadline for reply)










o



Person has left the territory of the Member States for more than 9 months

*attach proof





(this field cannot be selected if no proof is attached)

For the notifying Member State:






o


Accept the proof
(selecting this will finalise the notification)










o


Request reconsideration
(selecting this will activate an open box to motivate the request + to indicate the deadline for reply)










o



Final decision for this person was taken under the asylum border procedure in accordance with Article 45 of Regulation (EU) 2024/1348 more than 15 months ago

*attach proof





(this field cannot be selected if no proof is attached)

For the notifying Member State:






o


Accept the proof
(selecting this will finalise the notification)










o


Request reconsideration
(selecting this will activate an open box to motivate the request + to indicate the deadline for reply)










o



Incorrect indication of responsibility in Eurodac (appears only if the notifying Member State has selected a notification under Article 36(1), point (b), of Regulation (EU) 2024/1351
* include the information that the Member State that inserted the incorrect indication in Eurodac has been informed in accordance with Article 40(5) of Regulation (EU) 2024/1358 and/or include proof of the rectification of the indication in Eurodac. – if selected an open field will be activated of up to 500 characters to fill in the relevant information.










o



Process for determining the Member State responsible has been finalised and Member State responsible is now indicated in Eurodac (appears only if the notifying Member State has selected a notification under Article 38(4) of Regulation (EU) 2024/1351
*indicate the Member State responsible – from a menu











o



Another Member State has issued a residence document

*indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.)










o



Another Member State has become responsible due to failure to transfer the person within the timelines set in Article 46 of Regulation (EU) 2024/1351

*indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.)










o



Another Member State has become responsible due to the application of the discretionary clause

*indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.)










o



The Member State where the unaccompanied minor is present is responsible following the best interest of the child assessment
(this option is activated only if in the first part the notifying Member State has indicated that it is an UAM case)

*indicate the Member State responsible – from a menu (The notified Member State is to indicate the shift of responsibility in Eurodac in accordance with Article 16(3) of Regulation (EU) 2024/1358.










o



The person is beneficiary of international protection

(if selected, a field will be activated for describing the situation – maximum 500 characters)





DATE OF NON-CONFIRMATION: …

to be generated automatically





 


 











Part III (to be filled in by both Member States if needed)



This part can be activated only by the notifying Member State.






Activate – YES


if YES is selected, the fields below will appear









ADDITIONAL INFORMATION BY THE NOTIFYING MEMBER STATE:








o



The person has appealed the transfer decision and suspensive effect has been granted (if selected, a field for free text up to 500 characters will be activated to provide additional information)










o



The person has absconded (if selected, the fields below will be activated):






—


Date of absconding: … (date to be selected from a calendar)











—


Extended timeline for the transfer: …(date to be selected from a calendar)















o



The person does not comply with the transfer decision







—


Extended timeline for the transfer: … (date to be selected from a calendar)















o



The person is imprisoned







—


Extended timeline for the transfer: … (date to be selected from a calendar)















o



The notifying Member State is responsible (if selected, the fields below will be activated):






—


Responsibility is updated in Eurodac: YES (to be selected)











—


Legal ground for the shift:






—



The transfer has not been carried out within the timelines under Article 46(1) of Regulation (EU) 2024/1351











—



The transfer has not been carried out within the timelines of Article 46 (2) of Regulation (EU) 2024/1351











—



The transfer is precluded under Article 16(3) of Regulation (EU) 2024/1351











—



The transfer is not in the best interest of the child as envisaged under Article 25(5) of Regulation (EU) 2024/1351











—



The transfer decision was appealed in accordance with Article 43 of Regulation (EU) 2024/1351 and the appeal was successful











—



Discretionary clause under Article 35 of Regulation (EU) 2024/1351 was applied











—



A residence document was issued to the person by the requesting Member State

















ADDITIONAL INFORMATION BY THE NOTIFIED MEMBER STATE:








o



Update information about the possibilities to carry out the transfer:






General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500  characters.


This field activates if the notifying Member State clicks on the button

“Request transfer dates to be updated”

. If this button is not clicked, this part will remain inactive.












Part IV (to be filled in by requested Member States)



This part is optional. It can be activated only by the requested Member State.






Activate – YES


if YES is selected, the fields below will appear


A transfer is no longer necessary as the person is identified at the territory of the notified Member State: YES

Date of the reporting of the person to the authorities in the requested Member State: … (date to selected from a calendar)


Additional information: YES/NO
(If YES is selected, a field for free text up to 1 000 will be activated allowing to describe any other relevant information)


ONLY IF the standard form is about a family:


All family members subject to this transmission are identified at the territory of the notified Member State: YES/NO
(If NO is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)


Other relevant information: YES/NO
(If YES is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)







             
         









ANNEX IV
STANDARD FORM FOR TRANSMISSION OF INFORMATION ON RELOCATION







PART I (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)













*




All fields are mandatory to be filled in unless they are explicitly designated as optional. The form cannot be saved and sent if all mandatory fields are not filled in.






Total number of persons concerned by this form:… (to be selected from a drop down menu)

Link with other cases: YES/NO (if YES is selected, a field will be activated to add the reference number of the transmission of the linked case and a field with free text up to 1 000 characters will be activated to fill in other relevant information)

Terminate the current relocation procedure: YES (

optional

field; to be used in accordance with Article 17(2), second subparagraph when the conditions of Article 67(2) of Regulation (EU) 2024/1351 are met))
… (the name of the benefitting Member State to be selected from a drop out menu) identified in the Commission decision ………………………………………. (quote the number of the Commission decision) as being under migratory pressure TRANSMITS A RELOCATION FORM to … (the name of the contributing Member State to be selected form a drop down menu) that contributes with relocation to the Annual Solidarity Pool established by Council implementing act … (quote the number of the Council implementing act)


Date of transmission: … (to be generated automatically + possibility to be edited manually if needed)

Reference number of the transmission… (to be generated automatically + possibility to be edited manually if needed)


File number in the benefitting Member State: … (optional:
to be typed)

File number in the contributing Member State: (optional:
to be typed by the

contributing Member State
)

Eurodac reference number of the benefitting Member State … (to be typed)

INFORMATION ON THE PERFORMED SECURITY CHECKS:


(the name of the benefitting MS to be selected from a drop out menu)

…declares that there are NO reasonable grounds to consider the person subject to this transmission as threat to the internal security. This was verified through (select at least one of the following):






•


Security check provided for in Article 15 of Regulation (EU) 2024/1356 - if selected, the following fields will be activated (all fields are mandatory:







•


date of the check (to be selected from a calendar)










•


place of the check










•


additional information about the security check (free text, maximum 500 characters)









If selected, the benefitting Member State shall attach, to the current standard form, where appropriate, the screening form provided for in Article 17 of Regulation (EU) 2024/1356







•


other security check – if selected, the following fields will be activated to insert information for the latest security check performed (all fields are mandatory):







•


date of the check (to be selected from a calendar)










•


place of the check










•


additional information about the nature of the check (free text, maximum 1 500 characters)









The person has been informed about his/her obligations under Article 17(4) of Regulation (EU) 2024/1351 and the consequences of non-compliance set out in Article 18(1) of Regulation (EU) 2024/1351 and Article 21 of Directive (EU) 2024/1346: YES/NO


GENERAL INFORMATION:

The person concerned by this transmission is:






o


Beneficiary of international protection










o


Applicant for international protection





If

Beneficiary of international protection

is selected, the following fields will be activated:

The person has consented to the relocation -YES (a box to be ticked)

The person was granted international protection on … (data to be typed)
Type of status – please select






—


refugee status










—


subsidiary protection




The decision to grant international protection is attached to the current form YES/NO
The identity document of the person concerned is attached to the current form YES/NO
The signed consent of the person concerned is attached to the current form YES/NO

If

applicants for international protection

is selected, the following fields will be activated:

The procedure for determining the Member State responsible has been completed: YES/NO

If YES is selected, an automatic line will appear by default indicating that the benefitting Member State is the responsible Member State, and the responsibility is established on criteria different than the ones in Articles 25 to 28 and Article 34 of Regulation (EU) 2024/1351,with the exception of Article 25(5) of Regulation (EU) 2024/1351.

The person concerned by this transmission and his/her family members where applicable has/have been informed about the obligations of the applicants and the consequences of non-compliance: YES /NO
The person and/or one or more of his/her family members concerned by this transmission is a vulnerable person: YES/NO

If YES is selected, a field will be activated to select one or more of the following options. In case of more than one options from the list below are selected a new field will be activated next to every selection to indicate for whom the specific vulnerability is relevant to:







•



Minor











•



UAM











•



Person with disabilities











•



Elderly person











•



Pregnant woman











•



Lesbian, gay, bisexual, trans and intersex person











•



Single parent with minor children











•



Victim of trafficking of human being











•



Person with serious illnesses











•



Person with mental disorders including post-traumatic stress disorder











•



Person who has been subject to torture, rape or other serious form of psychological, physical or sexual violence











•



Other – if selected, a box will open for free text up to 500 characters.






An additional box next to every selection will open to specify the specific needs and the exact situation of the person and/or types of support required for each vulnerability selected.

The person subject to this transmission has provided information on the existence of meaningful links with the selected contributing Member State: YES/NO

If YES is selected, a field will be activated to select one of the following options:







•



Cultural considerations – if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information











•



Extended family links - if selected, a field will be opened for introducing free text – up to 500 characters to elaborate and to provide further information (including first name, last name, date of birth, current address if available)











•



Other - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information





Other information that could be relevant for assessing whether the person concerned poses a threat to internal security YES/NO

If YES is selected, a field for free text up to 1 000 will be activated allowing to describe inter alia security checks performed by the benefitting Member State that are relevant for the assessment of possible security risk posed by the person

The person subject to this transmission has family members that are applicants or beneficiaries in the benefitting Member State: YES/NO

If YES is selected, the fields below will be activated; in addition to the fields below, the benefitting Member State shall fill in for all family members the relevant personal information, the information on the performed security checks and any other information requested under Part I of current standard form as per the main subject of the relocation transmission; for that purpose if YES is selected,

all fields available for the main subject will become available and shall be filled in also for every family member

included in the current form

Number of family members: …
Family link to the person subject of the current transmission: … (to be selected from a drop out menu)
Proof of the family link: YES/NO (to be attached – max size of the file)

Current address/location within the benefitting Member State: … (to be typed)


PERSONAL INFORMATION:

If APPLICANT is selected, as an option under the question about the status of the person under the current transmission, the following fields under personal information will be activated:
Eurodac reference number: … (identical as the Eurodac number referred above)

Surname: … (to be typed)

Forename… (to be typed)

Name at birth… (optional: if different from above to be typed)

Aliases… (optional: if applicable to be typed)

Sex: … (to be selected from a drop out menu)

Nationality: … (to be selected from a drop out menu + stateless persons + other)

Other nationalities: … (optional:
to be selected from a drop out menu + other)

Date of birth: … (to be selected from a calendar)

Place of birth (country, region, town): … (to be typed)

Marital status: … (to be selected from a drop out menu; if MARRIED OR UNAMRRIED PARTER IN STABLE RELATIONSHIP is selected from the drop down menu, additional fields will be activated to indicate the place of residence of the spouse or the applicant’s partner if known)

Forename and surname of the parents, if available: … ( optional:
to be typed)

Identity or travel document: YES/NO

If YES is selected, a new field will be activated to fill in the No and the type of the document and to elaborate on the explanations provided for the lack of document. If the person has more than one identity document or travel document, information should be provided for all of them.

… (type and number, the three letter code of the issuing country and the expiry date of the document to be typed)

Date and place of the registration of the application for international protection … (for the date to be selected from a calendar)

Current address/location within the benefitting Member State … (to be typed)

Country of residence prior to arrival… (to be selected from a drop out menu + other)

Photo: … (to be attached to the form; in the form this field should be only ticked)

Fingerprint data: …( to be attached to the form, NIST standard ; in the form this field should be only ticked)

Language … (to be selected from a drop out menu + other) (possibility to select more than one language)

If BENEFICIARY FOR INTERNATIONAL PROTECTION is selected, as an option under the previous question, the following fields under personal information will be activated:
Eurodac reference number: … (to be typed)

Surname: … (to be typed)

Forename: … (to be typed)

Name at birth: … (optional, from above to be typed)

Aliases: … (optional, to be typed)

Sex: … (to be selected)

Nationality: … (to be selected from a drop out menu + stateless persons + other)
Other nationalities: … (OPTIONAL, o be selected from a drop out menu + other)
Date of birth : … (to be selected from a calendar)

Place of birth (country, region, town): … (to be typed)

Marital status… (to be selected from a drop out menu; if MARRIED or UNMARRIED PARTNER IN A STABLE RELATIONSHIP is selected from the drop down menu, additional fields will be activated to indicate the place of residence of the spouse or the applicant’s partner if known)

Forename and surname of the parents, if available… (optional: to be typed)

Identity or travel document: YES/NO

If YES is selected, a new field will be activated to fill in the number and the type of the document. If the person has more than one identity document or travel document, information should be provided for all of them.

… (type and number, the three-letter code of the issuing country and the expiry date of the document to be typed)

Current address/location within the benefitting Member State: … (to be typed)

Country of residence prior to arrival: … (to be typed)

Photo: (to be attached to the form and a box to be ticked in the form)

Fingerprints: (to be attached to the form, NIST standard; a box to be ticked in the form)

Language … ( to be selected from a drop out menu + other)








PART II (TO BE FILLED IN BY THE MEMBER STATE OF RELOCATION)






•   REQUEST PERSONAL INTERVIEW WITH THE PERSON (the selection of this option, will activate Part III of the current form)

If selected, the following fields will be activated:


Type of personal interview:







—


Remote interview










—


In person interview




•   REQUEST EXTENSION OF THE DEADLINE FOR CONFIRMATION OF RELOCATION


If selected, a field will pop up calculating automatically the new deadline for possible objection.


If selected, the following options will be activated:







—


The examination of the information under the current transmission is particularly complex - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information











—


A large number of cases need checking at the same time - if selected, a field will be opened for introducing free text – up to 500 characters and to provide further information





•   CONFIRMATION OF THE RELOCATION


If CONFIRMATION is selected, the following fields are activated







—


Information about the possibilities to carry out the transfer:

General information to be provided about the possibilities to proceed with the transfer. Free text to be filled in. Maximum size 1 500 characters.











—


DATE OF THE CONFIRMATION: …

to be generated automatically





•   NON-CONFIRMATION OF RELOCATION ON SECURITY GROUNDS according to Article 67(2) of Regulation (EU) 2024/1351


If selected, the following field will be activated automatically:

The Member State of relocation transmitted information on the nature and underlying elements of the threat of the person under this transmission to the benefitting Member State on … (date to be selected from a calendar) Additional details on the transmission mode, if possible: …
Other relevant information (if selected, a field will be opened for introducing free text)
Date of non-confirmation: …

to be generated automatically

•   NON-CONFIRMATION OF RELOCATION ON OTHER GROUNDS in accordance with Regulation (EU) 2024/1351


If selected, the following field will be activated automatically. Only one can be selected:







—



Form transmitted for person outside of the scope of the relocation procedure as defined under Regulation (EU) 2024/1351 (if selected, the following options will be activated):







—


No consent given by the beneficiary of international protection to be relocated and/or it is not agreed bilaterally between the contributing and the benefitting Member State in accordance with Article 56 (2) point (a), (ii) of Regulation (EU) 2014/1351; not active as an option if beneficiary is not selected above)










—


International protection granted more than 3 years prior to the adoption of the Council Implementing Act referred to in Article 57 of Regulation (EU) 2024/1351 (only if the person subject of the transmission is beneficiary of international protection; not active as an option if beneficiary of international protection is not selected above)










—


The person subject to the transmission is neither an applicant for international protection nor a beneficiary of international protection














—



Form transmitted to manifestly incorrect Member State
(if selected, the following options will be activated):







—


The contributing Member State has fully implemented its relocation pledge included in the Council Implementing Act pursuant to Article 57, or its reduced pledge where a deduction was granted in a Council Implementing Act pursuant to Article 61 or 62 of Regulation (EU) 2024/1351;










—


The contributing Member State has not pledged relocation.














—



Systematic shortcomings are identified by the Commission in the benefitting Member State leading to serious negative consequences for the functioning of Regulation (EU) 2024/1351 and the contributing Member State chooses not to implement its pledge towards that benefitting Member State.












PART III (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)








This part is optional. It can be activated only by the Member State of relocation by requesting a personal interview. If activated, the benefitting Member State shall provide the necessary information.


The person under the current transmission is duly informed about the nature and the purpose of the personal interview requested. YES/NO


IF REMOTE INTERVIEW IS REQUESTED:


Date for the interview: … (to be selected from a calendar)
Time of the interview: … (to be selected from a calendar)
Details for the remote connection:…


IF IN PERSON INTERVIEW IS REQUESTED:


Date for the interview: … (to be selected from a calendar) Time of the interview: … (to be selected from a calendar)
Place for the interview:…







PART IV (TO BE FILLED IN BY THE BENEFITTING MEMBER STATE)








This part is optional. It can be activated only by the benefitting Member State in accordance with Article 17(2) of this Regulation








•



Transmission of updated information YES






If selected, the following fields will be activated:


The updated information concerns the following part(s) of the information included under Part I of the current standard form (multiple choice is possible):







—


General information










—


Personal information










—


Information on the performed security checks





A field for free text up to 2 000 will be activated under each of the selected fields above to clarify the exact nature and type of the new information)








PART V (TO BE FILLED IN BY THE MEMBER STATE OF RELOCATION)








This part is optional. It can be activated only by the contributing Member State.



Activate – YES


if YES is selected, the fields below will appear


A transfer is no longer necessary as the person is identified at the territory of the Member State of relocation: YES

Date of the reporting of the person to the authorities in the contributing Member State: … (date to selected from a calendar)

Additional information: YES/NO
(If YES is selected, a field for free text up to 1 000 will be activated allowing to describe any other relevant information)


ONLY IF the standard form is about a family:


All family members subject to this transmission are identified at the territory of the Member State of relocation: YES/NO
(If NO is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)


Other relevant information: YES/NO
(If YES is selected, a field for free text up to 2 000 will be activated allowing to describe the available information)






ANNEX V

STANDARD FORM FOR EXCHANGE OF INFORMATION FOR TRANSFERS








*




All fields are mandatory to be filled in unless they are explicitly designated as optional. The form cannot be saved and sent if all mandatory fields are not filled in.











Part I General information about the transfer:


*To be filled in by the transferring Member State






Total number of persons covered by the current form:…….. (to be selected from a drop down menu)

Link with other cases: YES/NO (if yes is selected, a field will be activated to add the reference number of the transmission of the linked case and a field with free text up to 1 000 characters will be activated to fill in the relevant information)

TRANSFERRING MEMBER STATE (to be generated automatically): …

REFERENCE NUMBER IN THE TRANSFERRING MEMBER STATE (to be typed in): …

EURODAC NUMBER IN THE TRANSFERRING MEMBER STATE (to be typed in): …

RECEIVING MEMBER STATE (to be selected from a menu): …

REFERENCE NUMBER IN THE RECEIVING MEMBER STATE
(to be typed in) (optional): …

EURODAC NUMBER IN THE RECEIVING MEMBER STATE
(to be typed in): …

TRANSFER IS ORGANISED BASED ON:







•



Take charge procedure


(if selected, the following fields will be activated)







—


Date of acceptance (to be typed in): …










—


Date of final decision on the appeal (only if the transfer decision was appealed and suspensive effect was granted) (to be typed in): …










—


Date of extension of the timelines for transfers in accordance with Article 46(2) of Regulation (EU) 2024/1351 (to be typed in): … and the reason for this extension (to be selected from a drop-down menu)















•



Take back procedure


(if selected, the following fields will be activated)







—


Date of confirmation (to be typed in): …










—


Date of final decision on the appeal (if applicable, only if the transfer decision was appealed and suspensive effect was granted) (to be typed in): …










—


Date of extension of the timelines for transfers in accordance with Article 46(2) of Regulation (EU) 2024/1351 (to be typed in): … and the reason for this extension (to be selected from a drop-down menu)















•



Relocation procedure


(if selected, the following fields will be activated)







—


Date of confirmation (to be typed in): …










—


Date of final decision on the appeal (if applicable, only if the transfer decision was appealed and suspensive effect was granted) (to be typed in): …









The person concerned is detained in accordance with Article 44(2) of Regulation (EU) 2024/1351 YES/NO







Part II Detailed information about the modalities of the transfer


*to be filled in by the transferring Member State except for the field where it is explicitly indicated that it is for the receiving Member State to fill in the necessary information






TYPE OF TRANSFER:







•



Voluntary transfer


( if selected, the following fields will be activated)









to be filled in by the transferring Member State





to be filled in by the receiving Member State






Confirmation that the person to be transferred does not fall within one of the following categories
(all fields should be field in):
No risk of absconding during the transfer has been identified YES
The person is not an unaccompanied minor YES
The person does not pose threat to internal security YES
The person does not have special needs to be adequately addressed within the meaning of Article 48(2), point (a), of Regulation (EU) 2024/1351 YES

Name and address of the authority where the person will appear upon arrival (to be selected from a drop down menu based on the information pursuant to Article 23 (2)):
…


Date of the arrival of the person (one of the options below should be selected):






o


The person will arrive by … (to be selected from a calendar)







The person has arrived safely:
YES/NO

Add more information(optional): YES/NO

If selected

,

a field with free text can be activated for additional information with maximum size of 500 characters















•



Transfers carried out by supervised departure


(if selected

,

the following fields will be activated)









to be filled in by the transferring Member State





to be filled in by the receiving Member State






The person will be accompanied to the point of embarkation by an official of the transferring Member State: YES

Date of transfer (to be selected from a calendar): ….

Mode of transportation (please select one of the following):






o


Plane
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the flight number and other relevant information about the itinerary)










o


Train
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Bus
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Boat/Ferry
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Other
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)





Location of arrival (to be typed in):

Estimated time of arrival at the destination (to be selected from a calendar/ clock):

In case the person will not be received by the authorities at the point of disembarkation:

Name and address of the authority where the person will appear upon arrival (to be selected from a drop down menu based on the information pursuant to Article 23 (2)): ………………………………………..


Date of the arrival of the person (one of the options below should be selected):






o


The person will arrive on ……….. (to be selected from a calendar)












I.



To be filled in before the transfer






CONFIRM the modalities of the transfer as defined by the transferring Member State:
YES/NO
If NO is selected, the following fields will be activated for the receiving Member State to indicate two alternative possibilities to carry out the transfer:

ALTERNATIVE 1 TO CARRY OUT THE TRANSFER:

Date of transfer (to be selected from a calendar; transfer shall take place as soon as practically possible and within the time limits set out in Article 46 of Regulation (EU) 2024/1351):
Mode of transportation (please select one of the following):






o


Plane
(if selected

,

a field for free text will be activated, with maximum size of 500 characters to indicate the proposed itinerary and other relevant information about the itinerary)










o


Train
(if selected

,

a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Bus
(if selected

,

a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Boat/Ferry
(if selected

,

a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Other
(if selected

,

a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)




Location of arrival (to be typed in):
Estimated time of arrival at the destination (to be selected from a calendar + clock)

For the transferring Member State to fill in:







o



ACCEPT ALTERNATIVE 1 YES/NO











o



ADDITIONAL INFORMATION (optional

; if activated a field with free text up to 1 000  characters will be available)






ALTERNATIVE 2 TO CARRY OUT THE TRANSFER:

Date of transfer (to be selected from a calendar; transfer shall take place as soon as practically possible and within the time limits set out in Article 46 of Regulation (EU) 2024/1351):
Mode of transportation (please select one of the following):






o


Plane
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the proposed itinerary and other relevant information about the itinerary)










o


Train
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Bus
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Boat/Ferry
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Other
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)




Location of arrival (to be typed in):
Estimated time of arrival at the destination (to be selected from a calendar+clock)

For the transferring Member State to fill in:







o



ACCEPT ALTERNATIVE 2 YES/NO











o



ADDITIONAL INFORMATION (optional

; if activated a field with free text up to 1 000  characters will be available)






For the transferring Member State to fill in:







o



Proceed with a transfer to the location as indicated in accordance with Article 23(1) second subparagraph YES/NO











II.



To be filled in after the transfer





The person has arrived safely: YES/NO
(in case the person was not received at the point of disembarkation)
Add more information(optional): YES/NO
If selected, a field with free text can be activated for additional information with maximum size of 500 characters














•



Transfer under escort


(if selected, the following fields will be activated)









to be filled in by the transferring Member State





to be filled in by the receiving Member State






The person poses threat to internal security: YES/NO

If YES is selected, a field to be activated to confirm whether and when the information of the nature of the threat was sent through the respective channels

(This field is active only for transfers following a take back procedure indicated in Part I)


The person is transferred as part of the simultaneous transfer of 10 persons or more : YES/NO

If

YES

is selected, the following fields will be activated:


Reference number reference number of the transmission of the standard form set in annex VI:
…

If 
NO
 is selected, the following fields will be activated:

Mode of transportation (please select one of the following):






o


Plane
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the flight number and other relevant information about the itinerary, including if a charter flight is used)










o


Train
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Bus
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary, including if a charter bus is used)










o


Boat/Ferry
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Other
(if selected

,

a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)





Location of the arrival (to be typed in): …

Estimated time of the arrival at the destination (to be selected from a calendar+clock): …

Details of the escort
the field is optional) (to be typed in – name, surname, service, contacts details): …


CONFIRM the modalities of the transfer as defined by the transferring Member State: YES/NO
(activated only for transfers under Article 26(1)(b), i.e. when the transferring Member State selects NO on the question whether “The person is transferred as part of simultaneous transfer of 10 persons or more”; for transfers under Article 26(1)(a) the following field will be activated as an OPTION):


Request the non-inclusion of the person in the transfer: YES/NO


If YES is selected, the following fields will be activated for the receiving Member State to indicate two alternative possibilities to carry out the transfer:

ALTERNATIVE 1 FOR CARRYING OUT THE TRANSFER:

Date of the transfer (to be selected from a calendar; the transfer shall take place as soon as practically possible and within the time limits set out in Article 46 of Regulation (EU) 2024/1351): …
Mode of transportation (please select one of the following):






o


Plane





(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the proposed itinerary and other relevant information about the itinerary)







o


Train
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Bus
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary, including if a charter bus is used)










o


Boat/Ferry
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Other
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)




Location of arrival (to be typed in): …
Estimated time of arrival at the destination (to be selected from a calendar+clock) …

For the transferring Member State to fill in:







o



ACCEPT ALTERNATIVE 1 YES/NO











o



ADDITIONAL INFORMATION (optional

; if activated a field with free text up to 1 000  characters will be available)






ALTERNATIVE 2 FOR CARRYING OUT THE TRANFER

Date of the transfer (to be selected from a calendar; the transfer shall take place as soon as practically possible and within the time limits set out in Article 46 of Regulation (EU) 2024/1351): …
Mode of transportation (please select one of the following):






o


Plane
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the flight number and other relevant information about the itinerary, including if a charter flight is used)










o


Train
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Bus
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary, including if a charter bus is used)










o


Boat/Ferry
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)










o


Other
(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)




Location of the arrival (to be typed in): …
Estimated time of the arrival at the destination (to be selected from a calendar + clock) …

For the transferring Member State to fill in:







o



ACCEPT ALTERNATIVE 2 YES/NO











o



ADDITIONAL INFORMATION (optional

; if activated a field with free text up to 1 000  characters will be available)






For the transferring Member State to fill in:







o



Proceed with a transfer to the location indicated in accordance with Article 23(1) second subparagraph YES/NO



















Part III Personal information about the person subject to transfer


*To be filled in by the transferring Member State






THE PERSON TO BE TRANSFERRED WILL BE IN POSSESSION OF (one option to be selected):






•


Laissez-passer (please specify the number and the type): ….










•


Other travel or ID document (please specify the number, the type and any other relevant information): …










•


ID documents and/or other travel documents were handed back to the person concerned: YES/NO/The person was not in possession of such documents

IF NO is selected, a field will be activated with free text up to 1 000 characters to fill in when and how those documents will be sent or to indicate whether documents will be handed by the escort(s), where applicable






ASSISTANCE NEEDED UPON ARRIVAL: YES/NO

If YES is selected, the following fields will be activated (multiple choice is possible):







•


Wheelchair – if selected, the following fields will be activated:






•


The person is in possession of a wheelchair YES/NO










•


The situation of the person could be described as:






—


WCHR (ambulant but handicapped in walking); needs assistance in terminal to/from gate; needs wheelchair or similar when passengers are boarded/disembarking by walking over ramp; does not need assistance in a ramp bus, on passenger steps and in the aircraft cabin to/from seat, toilets and with meals;










—


WCHS (ambulant but more severely handicapped in walking: cannot use a ramp bus and needs assistance in boarding/disembarking (e.g. on passenger steps; does not need assistance in the aircraft cabin to/from seat, toilets and with meals.);










—


WCHC (non-ambulant: needs also assistance in the aircraft to/from seat, toilets and possibly with meals);










—


other – if selected, a field for free text up to 1 000 characters will be selected to describe the exact nature of the situation


















•


Mental health service










•


Medical escort – – if selected, the following fields will be activated:






—


Needed upon arrival/departure;










—


needed throughout the transfer;










—


other – if selected, a field for free text up to 1 000 characters will be selected to describe the exact nature of the situation














•


Oxygen – if selected, the following fields will be activated:






—


Dosage: …. (to be typed in)










—


Usage: PERMANENT/STAND-BY ONLY










—


other relevant information: …. (optional, to be typed in up to 500 characters)














•


Other (free text up to 1 000 characters to describe the exact assistance needed and any other relevant information)






INFORMATION THAT IS ESSENTIAL TO SAFEGUARD THE RIGHTS AND ANY IMMEDIATE SPECIAL NEEDS (in accordance with Article 48(2) of Regulation (EU) 2024/1351): YES/NO

If YES is selected, a field will be activated for free text up to 1 000 characters to describe the exact assistance needed and any other relevant information


OTHER RELEVANT INFORMATION FOR THE PERSON SUBJECT TO TRANSFER: YES/NO

If YES is selected, a field will be activated for free text up to 1 000 characters to describe the exact assistance needed and any other relevant information


THE APPLICANT HAS FAMILY MEMBER(S) WHO IS/ARE ALSO SUBJECT TO THIS TRANSFER: YES/NO

If YES is selected, the fields below will be activated


FAMILY MEMBER 1:







 


Surname and Forename (to be typed in): …










 


Eurodac number in the transferring Member State (to be typed in): …










 


Reference number in the transferring Member State: …










 


Reference number in the receiving Member State (if known, optional): …










 


Family relation (to be selected from a menu): …










 


Other personal information (free text up to 500 characters): …





ADD MORE FAMILY MEMBERS


*note that the overall size of the file(s) should not exceed the maximum size that could be exchanged via DubliNet

FAMILY MEMBER(S) UNDER 6 YEARS: YES/NO

(If YES is selected, it will deactivate all boxes in relation to Eurodac data):







Part IV Information in case of lack of response by the receiving Member State on the submission under Parts II of the current form


To be filled in by the transferring Member State only when Article 25 (5), third subparagraph or Article 26 (3) fifthsubparagraph applies






DATE ON WHICH THE TRANSFERRING MEMBER STATE WILL IMPLEMENT THE TRANSFER

(to be selected from a calendar):…

LOCATION TO WHICH THE TRANSFER WILL BE IMPLEMENTED

(to be selected from the drop down menu based on the information in accordance with Article 23(1), second subparagraph): …

FLIGHT NUMBER (to be typed in): …

TIME OF ARRIVAL (to be selected from a clock):
…

DETAILS OF THE ITINERARY (to be typed in): …





ANNEX VI
STANDARD FORM FOR PRECONSULTATION AND GENERAL EXCHANGE OF INFORMATION FOR THE TRANSFER UNDER ARTICLE 26(1)(a)






Part I Request of a transfer under Article 26(1)(a)








*




To be filled in by the transferring Member State










Total number of persons to be transferred simultaneously: … (to be selected from a drop down menu)

The persons to be transferred have special needs: YES/NO

If

YES

is selected a filed for free text will be activated up to 3 000 characters to describe the number of persons with special needs and the nature and character of these special needs


Intended date for the transfer: … (date to be selected from a calendar)

Intended form of transportation: … (to be typed in - air, sea or land, and if already known, the location of arrival communicated in accordance with Article 32(1) or (3) to which the transfer is planned to take place.)

Reference number of the request: (to be created by the transferring Member State to designate further references to the transfer; it should be a combination of the letter G and the number of persons to be transferred simultaneously as well as the intended date of the transfer, example: G-25/01062025) …






Part II Reply to the request of a transfer under Article 26(1)(a)








*




To be filled in by the receiving Member State






















•



CONFIRMATION





If selected, the following field will be activated:
Preferred location: …
Preferred date(s) of arrival if different from the one suggested by the transferring Member State: …








•



CONFIRMATION FOR A REDUCED NUMBER OF PERSONS





If selected, the following field will be activated:
Number of persons to be included in the transfer: … (the number cannot be reduced below 10 persons given that this is the minimum number of persons for this type of transfer in accordance with Article 26(1)(a))








•



NON-CONFIRMATION





If selected a field with free text will be activated with up to 3 000  characters to indicate the alternative type of transfer, including all necessary practical arrangements, such as location and date of the transfer(s)










Part III







*



To be filled in by the transferring Member State only in case of confirmation (full or partial) by the receiving Member State of the information submitted in Part II










Total number of persons to be transferred simultaneously: … (to be selected from a drop down menu)

Date of transfer (to be selected from a calendar): …

Mode of transportation (please select one of the following): …






•


Plane

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the flight number and other relevant information about the itinerary, including if a charter flight is used)











•


Train

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)











•


Bus

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary, including if a charter bus is used)











•


Boat/Ferry

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)











•


Other

(if selected, a field for free text will be activated, with maximum size of 500 characters to indicate the relevant information about the itinerary)





Location of the arrival (to be typed in): …

Estimated time of arrival at the destination (to be selected from a calendar + clock) …

Details of the escort (optional) (to be typed in – name, surname, service, contacts details): …

Persons subject to the transfer
(lines to be added):












 


Reference number of the transmission individual transfer standard forms as set out in Annex V


date of birth


nationality


gender


travel requirements


other relevant information




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 




 


 


 


 


 


 


 









ANNEX VII
STANDARD FORM FOR EXCHANGE OF INFORMATION






Part I



to be filed in by the requesting Member State







The current exchange is requested by … to …







(the name of the requesting Member State to be


generated automatically)




(the name of the requested Member State


to be selected from a drop out menu)






The current exchange of information concerns:


(only one of the following could be selected)







•


Article 23(7) of Regulation (EU) 2024/1351










•


Article 34 of Regulation (EU) 2024/1351










•


Article 51 of Regulation (EU) 2024/1351






If Article 23(7) is selected

, the following fields will be activated:

A.   DATA REGARDING THE UNACCOMPANIED MINOR:

File number in the requesting Member State: … (to be typed)
Eurodac number in the requesting Member State (only if the person is above 6 years old): … ( to be typed)

Eurodac number in the requested Member State (only if the person is above 6 years old): … (to be typed)

Surname: … ( to be typed)

Forename: … .( to be typed)

Name at birth: … (optional, if different from above to be typed)

Aliases: … (optional, to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Age assessment done: YES/NO
(if YES is selected, a field with free text will be activated up to 500 characters to describe the method used for the assessment and the result)

Place of birth (town, region, country): … (optional, to be typed in)

Marital status: … (to be selected from a drop down menu)

B.   DATA ABOUT THE PERSON TO BE IDENTIFIED AT THE TERRITORY OF THE REQUESTED MEMBER STATE


The current request for information is based on:







•


Applicant's statements










•


Other (if selected, a field with free text will be activated to describe the source of information up to 500 characters )





Relationship with the unaccompanied minor:







•


Parent










•


Adult responsible










•


Sibling










•


Aunt/uncle










•


Grandparent










•


Other family relation (if selected, a field with free text will be activated to describe the relation up to 500 characters )





Personal information relevant for the identification of the person:
Surname: …( to be typed)

Forename: … .( to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Contact details (if known):






•


Telephone number …










•


Address …










•


Other information …




Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

C.   EVIDENCE AND OTHER MATERIAL THAT COULD FACILITATE THE IDENTIFICATON OF THE PERSON BY THE REQUESTED MEMBER STATE

The relevant evidence and material is attached to the current request for information YES/NO
If YES is selected, the following fields will be activated:






•


picture of the person










•


other photographic evidence










•


(copy) of official documents indicating the location of the person










•


other (if selected, a field with free text will be activated to describe the relation up to 500 characters)







If Article 34 is selected

, the following fields will be activated:

A.   DATA REGARDING THE APPLICANT:

File number in the requesting Member State: … (to be typed)
Eurodac number in the requesting Member State: … ( to be typed)

Surname: … ( to be typed)

Forename: … .( to be typed)

Name at birth: … (optional, if different from above to be typed)

Aliases: … ( optional, to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Place of birth (town, region, country): … (optional, to be typed in)

Marital status: … (to be selected from a drop down menu)
Claimed relationship of dependency:






•


The applicant claims he/she is dependent on the person










•


The person is dependent on the applicant




Type of the dependence:
(when selecting any of the options below, a field with free text will be activated with up to 500 characters to describe the exact situation)






•


Pregnancy










•


Having a new-born child










•


Serious mental or physical illness










•


Severe disability










•


Severe psychological trauma










•


Old age




B.   DATA ABOUT THE PERSON TO BE IDENTIFIED IN THE TERRITORY OF THE REQUESTED MEMBER STATE


The current request for information is based on:







•


Applicant's statements










•


Other (if selected, a field with free text will be activated to describe the source of information up to 500 characters)






Relationship:







•


Parent










•


Sibling










•


Child





Personal information relevant for the identification of the person:

Surname: … ( to be typed)

Forename: … ( to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Contact details (if known):






•


Telephone number …










•


Address …










•


Other information …




Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date and place of birth: … (optional, to be selected from a calendar)

Residence status of the person: … (to be typed)

C.   EVIDENCE AND OTHER MATERIAL THAT COULD FACILITATE THE IDENTIFICATON OF THE PERSON

The relevant evidence and material is attached to the current request for information YES/NO
If YES is selected, the following fields will be activated:






•


Picture of the person










•


Other photographic evidence










•


(Copy) of official documents indicating the location of the person










•


Information concerning the legal residence of the person in the territory of the requested Member State










•


Other (if selected, a field with free text will be activated to describe the relation up to 500 characters)







If Article 51 is selected

, the following fields will be activated:


DATA REGARDING THE PERSON CONCERNED

File number in the requesting Member State: … (to be typed)
Eurodac number in the requesting Member State (only if the person is above 6 years old): … ( to be typed)

Surname: … ( to be typed)

Forename: … .( to be typed)

Name at birth: … (optional, if different from above to be typed)

Aliases: … ( optional, to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date and place of birth: … (optional, to be selected from a calendar)

Status of the person in the requesting Member State:






•


Applicant










•


Other (if selected, a field with free text will be activated to be further specified up to 500 characters )






INFORMATION REGARDING THE TYPE AND THE NATURE OF THE REQUEST


The requested information is necessary for the purpose of:







•


Determining the Member State responsible










•


Examining the application of international protection










•


Implementing another obligation pursuant to Regulation (EU) 2024/1351 (if selected, a field with free text will be activated to be further specified up to 500 characters)











•


Implementing a return decision





The following information is requested:


(it is possible to select more than one of the options listed above)







•


Personal details of the person concerned, namely full name and where appropriate, former names, nicknames or pseudonyms, current and former nationality, date and place of birth;

(if selected, a field with free text will be activated to further specify with up to 500 characters)











•


Personal details of family members, relatives or any other family relations of the person concerned, namely full name and where appropriate, former names, nicknames or pseudonyms, current and former nationality, date and place of birth;

(if selected, a field with free text will be activated to further specify with up to 1500 characters)











•


Information on identity and travel documents, including information on references, validity, date of issue, issuing authority and place of issue;

(if selected, a field with free text will be activated to further specify with up to 500 characters)











•


information necessary for establishing the identity of the person concerned, including biometric data taken of the applicant by the Member State concerned, in particular for the purposes of Article 67(8) of this Regulation, in accordance with Regulation (EU) 2024/1358.

(if selected, a field with free text will be activated to further specify with up to 500 characters)











•


information on places of residence and routes travelled;

(if selected, a field with free text will be activated to further specify with up to 500 characters)











•


information on residence documents or visas issued by a Member State;

(if selected, a field with free text will be activated to further specify with up to 500 characters)











•


Information on the place where the application was registered;

(if selected, a field with free text will be activated to further specify with up to 500 characters)











•


Information on the date on which any previous application for international protection was registered, the date on which the current application was registered, the stage reached in the proceedings and the decision taken, if any;

(if selected, a field with free text will be activated to further specify with up to 500 characters)











•


The grounds on which the applicant bases his or her application and, where applicable, the grounds for any decisions taken concerning the applicant

(possible to be selected only if the request is for the purposes of the examination of an application for international protection; if selected, a field with free text will be activated to further specify with up to 500 characters)











Part II



to be filled in by the requested Member State












*



Depending on the basis of the request, the respective section of this part will be activated to be filled in by the requested Member State






For requests on Article 23 (7) of Regulation (EU) 2024/1351


The person has been identified:







•


YES (if selected, the following fields will be activated)




Surname: … (only if different from the one indicated by the requesting Member State; to be typed)
Forename: … (only if different from the one indicated by the requesting Member State; to be typed)
Contact details:






—


telephone number …










—


address …










—


other information …




Relationship with the applicant confirmed:






—


YES










•


NO (if selected, a field with free text will be activated to describe the situation up to 500 characters)





Capacity of the person to take care of the applicant: YES/NO

When selected (valid for both options), a field with free text will be activated to justify the answer – up to 500 characters


OTHER RELEVANT INFORMATION: YES/NO


When selected (valid for both options), a field with free text will be activated to justify the answer – up to 500 characters







—


YES (if selected a field with free text will be activated to justify it up to 500 characters)






For requests of information in relation to Article 34 of Regulation (EU) 2024/1351


The person has been identified:







•


YES (if selected, the following fields will be activated)





Surname: … (only if different from the one indicated by the requesting Member State; to be typed)
Forename: … (only if different from the one indicated by the requesting Member State; to be typed)
Contact details:






—


telephone number …










—


address …










—


other information …




Relationship with the applicant confirmed:






—


YES










•


NO (if selected, a field with free text will be activated to describe the situation up to 500 characters)





Where applicable, capacity of the person to take care of the applicant:






—


YES (if selected a field with free text will be activated to justify it up to 500 characters) NO (if selected a field with free text will be activated to justify it up to 500 characters





Indications concerning legal residence:






•


Legal residence in accordance with Article 34 of Regulation (EU) 2024/1351 (if selected, a field with free text will be activated to describe the situation up to 500 characters)











•


In an on-going procedure for obtaining legal residence (if selected, a field with free text will be activated to describe the situation up to 500 characters)











•


Other (if selected, a field with free text will be activated to describe the situation up to 500 characters)






For requests in relation to Article 51 of Regulation (EU) 2024/1351








*




Depending on the exact scope and nature of the request submitted by the requesting Member State in Part I of the current standard form, the relevant fields (one or more) from the above will be activated for the requested Member State to provide information





•   Personal details of the person concerned

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)
Surname: … (to be typed)

Forename: … .(to be typed)

Name at birth: … (optional, if different from above to be typed)

Aliases: … (optional, to be typed)

Sex: … (to be selected from a drop out menu)

Current nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Former nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Age assessment done: YES/NO
Place of birth (town, region, country): … (optional, to be typed in)

Marital status: … (to be selected from a drop down menu)

•   Personal details of the family member of the person concerned

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)
Surname: …( to be typed)

Forename: … ( to be typed)

Name at birth: … (optional, if different from above to be typed)

Aliases: … (optional, to be typed)

Sex: … (to be selected from a drop out menu)

Nationality/-ies: … (to be generated automatically, including stateless persons + unknown)

Date of birth: … (optional, to be selected from a calendar)

Age assessment done: YES/NO
Place of birth (town, region, country): … (optional, to be typed in)

Marital status: … (to be selected from a drop down menu)


ADD ANOTHER FAMILY MEMBER (if activated, the fields listed above will be replicated also for the other document(s))

•   Information on identity and travel documents

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)
The person concerned has presented any identity or travel documents to the requested Member State? YES/NO
(if yes is selected, the fields below will be activated)
Type of document:… (to be selected from a drop out menu, including ID card, passport, visa, residence document, birth certificate, other)

Document No.: … (to be typed)

Validity: … (to be typed)

Date of issue: … (to be typed)

Place of issue: … (to be typed)

Issuing authority: … (to be typed)

A copy of the document(s) is attached to the current reply YES/NO

ADD MORE DOCUMENTS (if activated, the fields listed above will be replicated also for the other document(s))

•   Information necessary for establishing the identity of the person concerned

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)






•


Biometric data taken by the requested Member State concerned in accordance with Regulation (EU) 2024/1358: YES/NO
(if yes is selected, the field below will be activated)










•


Other information requested by the requesting Member State in Part I (if selected, a field with free text will be activated for up to 500 characters to further specify)




•   Information on places of residence and/or routes travelled

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)
The requested Member State has information about the applicant’s travel route and places of residence? YES/NO
(if yes is selected, the field below will be activated)
Travel route from the country of origin to the requested Member State, including the duration of stay in each place: … (to be typed)

•   Information on residence documents and visa

(if this category is selected, by the requesting Member State in Part I, the field below will be activated for the requested Member State)
The requested Member State issued the following documents to the applicant: … (to be selected from a drop out menu: residence permit, visa, none)

(if residence permit or visa is selected, the field below will be activated)
Document No.: … (to be typed)

Validity: … (to be typed)

Date of issue: … (to be typed)

Place of issue: … (to be typed)

Issuing authority: … (to be typed)

Ground for the document to be issued…(to be selected from a drop out menu)


A copy of the document needs to be sent to the requesting Member State


ADD MORE DOCUMENTS (if activated, the fields listed above will be replicated also for the other document(s))

•   Previous application for international protection and procedures

(if one or more of the categories relevant for the information regarding the previous applications is selected, by the requesting Member State in Part I, the fields below will be activated for the requested Member State)

The applicant has applied for international protection in the requested Member State YES/NO

(if yes is selected, the field below will be activated)






•


Date of the application:… (to be typed)











•


Place of the application: … (to be typed)











•


Reasons for the application mentioned by the applicant: … (to be typed)






The requested Member State has issued a decision on the application: YES/NO

(if YES is selected, the fields below will be activated)
International protection (to be selected from a drop-down menu) … was granted on: … (to be selected form a calendar)

The application for international protection was rejected on… (to be typed)

The applicant appealed the decision on… (to be typed) … based on … to be typed)

The court procedure is still ongoing: YES/NO
The following decision was made on: … (to be typed)
The decision became final on… (to be typed)

The applicant has the right to appeal by: … (to be typed)

The decision is based on the following grounds: … (to be typed)

(if NO is selected, the fields below will be activated)
The procedure is ongoing: YES/NO
The application was explicitly withdrawn YES/NO… (if yes is selected, additional information to be typed)

The application was implicitly withdrawn YES/NO … (if yes is selected, additional information to be typed)


Information on the grounds on which the applicant bases his or her application and, where applicable, the grounds for any decisions taken concerning the applicant: YES/NO

(if YES is selected, a field with free text will be activated for up to 1 500 characters to further specify)

A return decision has been issued and/or implemented by the requested Member State YES/NO

(if yes is selected, the field below will be activated)
Return decision issued on: … (to be typed)

Return decision implemented on: … (to be typed)

Destination country: … (to be typed)


Other relevant information: YES/NO


(if YES is selected, a field with free text will be activated for up to 1 500 characters to further specify)






ANNEX VIII
STANDARD FORM FOR THE EXCHANGE OF HEALTH DATA PRIOR TO A TRANSFER PURSUANT TO ARTICLE 50(1) OF REGULATION (EU) 2024/1351
(Common health certificate)
Date of issue:… (to be generated automatically)

Transferring Member State: … (to be generated automatically)

Reference number in the transferring Member State: … (to be generated automatically)

Responsible Member State: … (to be selected from a drop out menu)

Reference number in the responsible Member State: … (to be typed)

Eurodac number in the responsible Member State: … (to be typed)


Data identifying the person transferred

Surname: … (to be generated automatically)

Forename: … (to be generated automatically)

Date and place of birth: … (to be generated automatically)

Nationality(ies): … (to be generated automatically)

Sex: … (to be selected from a drop out menu)


Information regarding the transfer

Type of transfer: … (to be selected from a drop out menu: voluntary, supervised, escorted)

Means of transfer: … (to be selected from a drop out menu: car, train, plane, other to be specified)

I.   Information provided by the transferring Member State

Current condition of the person: … (to be selected from a drop out menu (more than one option can be selected): disabled, elderly, pregnant, minor, victim of torture or other form of physical violence, victim of rape or other form of sexual violence, victim of psychological violence, suffering from a psychiatric condition, suffering from any other condition that requires medical help)

The evaluation was based on: … (to be selected from a drop out menu: person’s self-assessment, provided by medical staff)

Medical diagnosis (if applicable): … (to be typed)

If applicable, specify the treatment: … (to be typed)

If applicable, specify the medication used: … (to be typed)

Duration of the treatment (when known): From… to … (to be typed)

Treatment needs to continue upon arrival in the responsible Member State until: … (to be typed)

Type of medical follow-up needed in the future (if known and considered necessary): … (to be typed)

II.   Information relevant during the transfer

The person is accompanied/assisted during the transfer: … (to be selected from a drop out menu: by medical doctor, by medical assistant, by security personnel, unaccompanied)

If the person is accompanied, please provide details on accompanying staff: … (to be typed)

Medical intervention/assistance required during the transfer: YES/NO


(If yes is selected, the following fields will be activated):







•


Wheelchair – if selected, the following fields will be activated:






•


The person is in possession of a wheelchair YES/NO










•


The situation of the person could be described as:






—


WCHR (ambulant but handicapped in walking); needs assistance in terminal to/from gate; needs wheelchair or similar when passengers are boarded/disembarking by walking over ramp; does not need assistance in a ramp bus, on passenger steps and in the aircraft cabin to/from seat, toilets and with meals;










—


WCHS (ambulant but more severely handicapped in walking: cannot use a ramp bus and needs assistance in boarding/disembarking (e.g. on passenger steps; does not need assistance in the aircraft cabin to/from seat, toilets and with meals.);










—


WCHC (non-ambulant: needs also assistance in the aircraft to/from seat, toilets and possibly with meals);










—


other – if selected, a field for free text up to 1 000 characters will be selected to describe the exact nature of the situation


















•


Mental health service










•


Medical escort – – if selected, the following fields will be activated:






—


Needed upon arrival/departure;










—


needed throughout the transfer;










—


other – if selected, a field for free text up to 1 000 characters will be selected to describe the exact nature of the situation














•


Oxygen – if selected, the following fields will be activated:






—


Dosage: … (to be typed in)










—


Usage: PERMANENT/STAND-BY ONLY










—


other relevant information: … (optional, to be typed in up to 500 characters)














•


Other (free text up to 1 000 characters to describe the exact assistance needed and any other relevant information)





Is the person subject to medication which might influence/alter the state of the person during transfer: YES/NO


(If yes is selected, the following text fields will open)

Which medication:… (to be typed)

Special needs during the transfer:… (to be typed)

III.   Considerations to be taken into account upon arrival

Medical assistance or assistance for special needs required upon arrival: YES/NO


If YES is selected, the following fields will be activated (multiple choice is possible):







•


Wheelchair – if selected, the following fields will be activated:






•


The person is in possession of a wheelchair YES/NO










•


The situation of the person could be described as:






—


WCHR (ambulant but handicapped in walking); needs assistance in terminal to/from gate; needs wheelchair or similar when passengers are boarded/disembarking by walking over ramp; does not need assistance in a ramp bus, on passenger steps and in the aircraft cabin to/from seat, toilets and with meals;










—


WCHS (ambulant but more severely handicapped in walking: cannot use a ramp bus and needs assistance in boarding/disembarking (e.g. on passenger steps; does not need assistance in the aircraft cabin to/from seat, toilets and with meals.);










—


WCHC (non-ambulant: needs also assistance in the aircraft to/from seat, toilets and possibly with meals);










—


other – if selected, a field for free text up to 1 000 characters will be selected to describe the exact nature of the situation


















•


Mental health service










•


Medical escort – – if selected, the following fields will be activated:






—


Needed upon arrival/departure;










—


needed throughout the transfer;










—


other – if selected, a field for free text up to 1 000 characters will be selected to describe the exact nature of the situation














•


Oxygen – if selected, the following fields will be activated:






—


Dosage: … (to be typed in)










—


Usage: PERMANENT/STAND-BY ONLY










—


other relevant information: … (optional, to be typed in up to 500 characters)














•


Other (free text up to 1 000 characters to describe the exact assistance needed and any other relevant information)





IV:   Explicit consent of the person transferred or of his/her representative for the transmission of the health information


To be selected:

Yes, by person concerned
Yes, by representative of the person concerned
The person is physically incapable of giving consent; please specify which vital interests could be affected:…(to be typed)

The person is legally incapable of giving consent; please specify which vital interests could be affected:…(to be typed)

The transmission of data is necessary to protect public health or public security; please specify why this is the case:…(to be typed)Any other comments:…(to be typed)






ANNEX IX
LAISSEZ-PASSER FOR THE TRANSFER OF APPLICANTS FOR INTERNATIONAL PROTECTION OR OF ANOTHER PERSON AS REFERRED TO IN ARTICLE 36(1), POINTS (b) AND (c), OF REGULATION (EU) No 2024/1351
Reference number in the transferring Member State: … (to be typed)

Reference number in the receiving Member State: … (to be typed)

Eurodac number in the transferring Member State: … (to be typed)

Issued pursuing to Article 46(1) of Regulation (EU) No 2024/1351 setting out a common framework for the management of asylum and migration in the Union and the functioning of the Common European Asylum System, establishing a mechanism for solidarity and laying down the criteria and mechanisms for determining the Member State responsible for examining an application for international protection lodged in one of the Member States by a third-country national or a stateless person.
Valid only for transfer from … (transferring Member State, to be generated automatically) to … (responsible Member State, to be selected from a drop out menu), with the applicant required to present him/herself at … (place to present him/herself after arrival in the receiving Member State, to be typed) by … (deadline for the applicant to present him/herself upon arrival in the responsible Member State, to be typed).

Issued at: … (responsible authority, to be typed)

Date of issue: … (to be generated automatically)

Surname: … (to be typed in)

Forename(s): … (to be typed in)

Place and date of birth: … (to be typed in)

Nationality (ies): … (to be typed in)

Alias: … (to be typed in)

The person to be transferred is accompanied by minors? YES/NO

(in case YES is selected, the following fields will be activated)

Surname: … (to be typed in)

Forename(s): … (to be typed in)

Place and date of birth: … (to be typed in)

Nationality (ies): … (to be typed in)

Alias: … (to be typed in)

Family relation: … (to be typed in)


Add more minors




 For the Ministry of Interior:…
SEAL
The bearer of this laissez-passer has been identified by the authorities on the basis of … (travel/identity or other document presented to the authorities or applicant’s statement, to be typed).

This document is issued pursuant to Article 46(1) of Regulation (EU) No 2024/1351 only and cannot under any circumstances be regarded as equivalent to a travel document permitting the external frontier to be crossed or to a document proving the individual’s identity.





ANNEX X
TEMPLATE FOR MEMBER STATES TO COMMUNICATE THE INFORMATION NEEDED FOR THE CALCULATION OF THE FINANCIAL CONTRIBUTIONS
A.   Information to be provided by Contributing Member States








Measure implemented


Number


Value (EUR)




Responsibility Offsets (Art. 63 (3) and 63(4) AMMR)


 


 




Alternative solidarity measures to MS X (*1)



 


 




Alternative solidarity measures to MS Y (*1)



 


 




Alternative solidarity measures to MS Z (*1)



 


 




B.   Information to be provided by Benefitting Member States








Measure implemented


Value (EUR)




Financial contributions (*3)



Total:




AMIF:


BMVI:




Alternative solidarity measures from MS X (*2)



 




Alternative solidarity measures from MS Y (*2)



 




Alternative solidarity measures from MS Z (*2)



 






(*1)  Fully or partially implemented. Value as agreed between the contributing and the benefitting Member States pursuant to Article 65(1) Regulation (EU) 2024/1351. Rows to be replicated as many times as necessary.

(*2)  Fully or partially implemented. Value as agreed between the contributing and the benefitting Member States pursuant to Article 65(1) Regulation (EU) 2024/1351. Rows to be replicated as many times as necessary.

(*3)  Confirmation of the amount within the respective share of financial contributions based on the distribution discussed at the Technical-level Forum under the coordination of the EU Solidarity Coordinator, pursuant to article 60(2) of Regulation (EU) 2024/1351.





ANNEX XI
INFORMATION LEAFLET ON THE PROCESSING OF DATA WITHIN EURODAC

Template on “What you need to know about Eurodac” for applicants


– Eurodac general information template for adults (general audience)








Topic




Simplified text version






Cover page




Title: What you need to know about Eurodac






Objectives





Why am I receiving this brochure?


You are receiving this brochure because your biometric data needs to be taken by the authorities. Biometric data means fingerprints and your photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.
Your rights during this process and what is expected of you is explained in this brochure.


What is Eurodac?


Eurodac is a European database that stores and compares information on certain categories of person entering the EU+ countries. These categories are detailed in this brochure.
This database is used by 31 EU+ countries who can process your data and retrieve your information. The EU+ countries are listed at the end of this brochure.
If you travel to another EU+ country without permission and your data is taken again, all of your data that is stored in Eurodac will be seen by the authorities of that country. In some cases, your data will be updated with new information.


What is the aim of Eurodac?


Eurodac has five main aims:






(1)


to help EU+ countries decide which country is responsible for examining an application for international protection










(2)


to help monitor regular and irregular migration to the EU+ countries










(3)


to share information between national authorities and prevent crime and terrorism










(4)


to make sure that children arriving in Europe can be traced and protected










(5)


to make sure other European databases containing information on aspects such as visas work correctly.









Categories of data subjects





Whose data is stored in Eurodac?


Eurodac contains data of people who are not nationals of an EU+ country who:






•


applied for international protection










•


crossed the border of an EU+ country without permission










•


have been disembarked to an EU+ country after being rescued at sea










•


are staying illegally in an EU+ country










•


arrived to an EU+ country through an EU resettlement or humanitarian admission programme or national resettlement programme










•


have been granted temporary protection.









Categories of authorities who can access Eurodac data





Who can see my data?


The national asylum authorities in the EU+ country will take your biometric data and transmit it, together with other relevant data, to Eurodac and receive the result of the comparison.
The EU Agency for Law Enforcement Cooperation and national police may request access to Eurodac for the purpose of preventing, detecting and investigating serious crimes and terrorism. They may search for your data in Eurodac.
IMPORTANT ! The authorities in your home country will not be able to access this information.





Obligations/Consequences of non-compliance





What happens if I refuse to give my fingerprints?


You are obliged by law to provide your biometric data.
There are important reasons why your fingerprints are needed. If you have applied for asylum, this is a necessary step in the procedure.
Fingerprint data can also help finding family members present in the EU+ countries.
If your fingertips are damaged, fingerprints will be taken again in the future.
If you damage your fingerprints on purpose, there will be negative consequences.
For example if you have made an application for asylum, the procedure may be stopped.
If the procedure is stopped in your case, this means you are no longer considered an applicant (asylum seeker). You will lose all rights connected to that status, now and in the future.
The authorities of the EU+ countries may use coercion as a last resort to obtain your biometric data. They may also detain you, as a measure of last resort, to determine or verify your identity.
You can find more information about the negative consequences of refusing to provide your fingerprints in the section at the end of this brochure titled ‘other useful information’.






Rights of the data subject





What are my rights regarding my Eurodac data?


Every EU+ country has an authority that controls data use. You have the right to contact the data controller and data protection officer and ask to access your data that is stored in Eurodac.
You can request your information to be corrected if you feel it is:






•


inaccurate and needs to be corrected










•


incomplete and needs updating










•


You can request that your information is deleted if you feel it is:entered into Eurodac unlawfully.




You can find the contact details for the data controller and data protection officer in the section at the end of this brochure titled ‘other useful information’.

If you would like to make a formal complaint about the handling of your data, you can contact the national supervisory authority.
You can find the contact details for the national supervisory authority at the end of this brochure in the section titled ‘other useful information’.






EU+ countries



The EU+ countries are:






•


the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and










•


4 other countries: Iceland, Liechtenstein, Norway and Switzerland.









Other useful information – Customisable section by MS with national specific information








Topic




Text






MS specific information on administrative measures for ensuring compliance with the obligation to provide biometric data



If you refuse to provide your fingerprint data to the authorities in this country, there will be specific consequences.
<insert MS specific information>





MS specific information on the contact details of the office of the data controller and data protection officer



Below you can find information on how to contact the office of the data controller and its data protection officer in this country.
The data controller can inform you about which of your personal data has been stored in Eurodac. If your personal data has not been stored accurately, you can request for this data to be corrected.
If you feel any of your information has been handled unlawfully you can request that this information is deleted by using the contact information below.
<insert MS specific information>





MS specific information on the rights of the data subject



In this country, you have the following specific rights regarding the use of your personal data.
<insert MS specific information>





MS specific information on the contact details of the national supervisory authorities



You can use the information below to contact the national supervisory authority in this country.
You can make a formal complaint to the national supervisory authority if you feel that any of your personal data has been handled unlawfully.

<insert MS specific information>






Template on “Why is my personal data transmitted to Eurodac?” for relevant categories of third country nationals


– Specific information template for relevant categories of third country nationals adults (general audience) –

1.1.   Applicants for International Protection








Topic




Text






Cover page




Why is my personal data transmitted to the Eurodac database?






Objectives





Why am I receiving this brochure?


You have applied for international protection, which is also known as asylum, in this country.
This brochure provides more information on the data that will be stored by the authorities and for how long.


Why do I have to give my fingerprints and photograph?


The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.
Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.
This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.


What is the Asylum and Migration Management Regulation?


The EU+ countries agreed to a common law called the Asylum and Migration Management Regulation which helps decide which country needs to examine an application for international protection. This law also allows EU+ countries to help each other if one country receives too many applications at the same time.
You are guaranteed that one of the EU+ countries will examine your application for international protection but you cannot choose which EU+ country will be responsible. The country that examines your application will be decided by the rules of the Asylum and Migration Management Regulation.
If you move to another EU+ country without permission and your fingerprints are taken again, all of your data that is stored in Eurodac will be seen by the authorities of that country.





Categories of information to be stored





What information is stored in Eurodac?


The following information is always stored:






•


your fingerprints










•


a photograph of your face










•


all the names you use now or have used in the past










•


your date of birth










•


your place of birth










•


your nationality or nationalities










•


your sex










•


copies of identity or travel documents you have used, where available, including information about their authenticity










•


the user ID of the officer who took your fingerprints and photograph and the dates your data was taken and transmitted










•


the country where you applied for international protection










•


the date of application for international protection.




The following information will also be stored in Eurodac wherenecessary:






•


the country responsible for examining your application










•


if you are relocated, the EU+ country of relocation










•


if your application was rejected and you do not you have the right to remain in the EU+ countries










•


if your application was considered under the border procedure and rejected or your application has been considered withdrawn










•


information on any visas issued to you by an EU+ country










•


information on any time you left the region of the EU+ countries










•


information on whether you accepted an offer to voluntarily return to your home country.




You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






Data retention period





How long will my personal data be stored in Eurodac?


Your information will be stored for 10 years and then deleted automatically.
If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.





Storage of data related to internal security





Is any other information stored in Eurodac?


The outcome of your security check will be stored if the authorities found that you might:






—


possess a weapon










—


be violent










—


have been involved in terrorism offences










—


have committed a serious crime for which you could be arrested in another EU+ country.




In such cases, it will be considered that you could pose a threat to internal security. This will be stored in Eurodac together with the applicable reason or reasons detailed above.
If the EU+ countries no longer consider you a threat to internal security, this information will be deleted.
You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






EU+ countries



The EU+ countries are:






•


the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and










•


4 other countries: Iceland, Liechtenstein, Norway and Switzerland.








1.2.   Third-country nationals apprehended in connection with an irregular crossing of an external border








Topic




Text






Cover page




Why are my fingerprints and photograph needed?






Introduction/Objectives of relevant legislation





Why am I receiving this brochure?


You were found crossing the external border of an EU+ country without permission.
This brochure provides more information on the data that will be stored by the authorities and for how long.


Why do I have to give my fingerprints and photograph?


The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.
Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.
This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.





Categories of information to be stored





What information is stored in Eurodac?


The following information is always stored:






•


your fingerprints










•


a photograph of your face










•


all the names you use now or have used in the past










•


your date of birth










•


your place of birth










•


your nationality or nationalities










•


your sex










•


copies of identity or travel documents you have used, where available, including information about their authenticity










•


the user ID of the officer who took your fingerprints and photograph and the dates when your data was taken and transmitted










•


the place and date you were found crossing the border without permission.




The following information may also be stored in Eurodac where necessary:






•


information on whether you accepted an offer to voluntarily return to your home country










•


information on any time you returned to your home country either by your own decision or if you were removed by the authorities










•


if you are selected for relocation, the EU+ country of relocation.




You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






Data retention period





How long will my personal data be stored in Eurodac?


Your information will be stored for 5 years and then deleted automatically.
If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.





Data related to internal security





Is any other information stored in Eurodac?


The outcome of your security check will be stored if the authorities found that you might:






—


possess a weapon










—


be violent










—


have been involved in terrorism offences










—


have committed a serious crime for which you could be arrested in another EU+ country




In such cases, it will be considered that you could pose a threat to internal security. This will be stored in Eurodac together with the applicable reason or reasons detailed above.
If the EU+ countries no longer consider you a threat to internal security, this information will be deleted.
You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






EU+ countries



The EU+ countries are:






•


the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and










•


4 other countries: Iceland, Liechtenstein, Norway and Switzerland.








1.3.   Specific information for third-country nationals disembarked following a search and rescue operation








Topic




Simplified text version






Cover page




Why are my fingerprints and photograph needed?






Introduction/Objective of relevant legislation





Why am I receiving this brochure?


You were disembarked in an EU+ country after being rescued at sea.
This brochure provides more information on the data that will be stored by the authorities and for how long.


Why do I have to give my fingerprints and photograph?


The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.
Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.
This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.





Categories of information to be stored





What information is stored in Eurodac?


The following information is always stored:






•


your fingerprints










•


a photograph of your face










•


all the names you use now or have used in the past










•


your date of birth










•


your place of birth










•


your nationality or nationalities










•


your sex










•


copies of identity or travel documents you have used, where available, including information about their authenticity










•


the user ID of the officer who took your fingerprints and photograph and the dates your data was taken and transmitted










•


the EU+ country you entered after you were rescued.




The following information may also be stored in Eurodac where necessary:






•


information on whether you accepted an offer to voluntarily return to your home country










•


information on any time you returned to your home country either by your own decision or if you were removed by the authorities










•


if you are selected for relocation, the EU+ country of relocation.




You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






Data retention period





How long will my personal data be stored in Eurodac?


Your information will be stored 5 years and then deleted automatically.
If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.





Data related to internal security





Is any other information stored in Eurodac?


The outcome of your security check will be stored if the authorities found that you might:






—


possess a weapon










—


be violent










—


have been involved in terrorism offences










—


have committed a serious crime for which you could be arrested in another EU+ country.




In such cases, it will be considered that you could pose a threat to internal security. This will be stored in Eurodac together with the applicable reason or reasons detailed above.
If the EU+ countries no longer consider you a threat to internal security, this information will be deleted.
You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






EU+ countries



The EU+ countries are:






•


the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and










•


4 other countries: Iceland, Liechtenstein, Norway and Switzerland.








1.4.   Specific information for third-country nationals or stateless persons illegally staying in a Member State








Topic




Simplified text version






Cover page




Why are my fingerprints and photograph needed?






Objectives





Why am I receiving this brochure?


You have been found to be staying in this country without permission.
This brochure provides more information on the data that will be stored by the authorities and for how long.


Why do I have to give my fingerprints and photograph?


The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.
Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.
This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.





Categories of information to be stored





What information is stored in Eurodac?


The following information is always stored:






•


your fingerprints










•


a photograph of your face










•


all the names you use now or have used in the past










•


all dates of birth you have used now or in the past










•


your place of birth










•


your nationality or nationalities










•


your sex










•


copies of identity or travel documents you have used, where available, including information about their authenticity










•


the user ID of the officer who took your fingerprints and photograph and the dates when your data was taken and transmitted










•


the EU+ country where you were found staying without permission.




The following information may also be stored in Eurodac where necessary:






•


information on whether you accepted an offer to voluntarily return to your home country










•


information on any time you returned to your home country either by your own decision or if you were removed by the authorities










•


if you are selected for relocation, the EU+ country of relocation.




You have the right to access and amend information that is stored in Eurodac. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






Data retention period





How long will my personal data be stored in Eurodac?


Your information will be stored for 5 years and then deleted automatically.
If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.





Data related to internal security





Is any other information stored in Eurodac?


The outcome of your security check will be stored if the authorities found that you might:






—


possess a weapon










—


be violent










—


have been involved in terrorism offences










—


have committed a serious crime for which you could be arrested in another EU+ country.




In such cases, it will be considered that you could pose a threat to internal security. This will be stored in Eurodac together with the applicable reason or reasons detailed above.
If the EU+ countries no longer consider you a threat to internal security, this information will be deleted.
You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






EU+ countries



The EU+ countries are:






•


the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and










•


4 other countries: Iceland, Liechtenstein, Norway and Switzerland.










Specific information for persons registered for the purpose of conducting an admission procedure under the Union resettlement and humanitarian admission framework









Topic




Simplified text version






Cover page




Why are my fingerprints and photograph needed?






Objectives





Why am I receiving this brochure?


You are being considered for resettlement or humanitarian admission to a Member State of the European Union (EU).
This brochure provides more information on the data that will be stored by the authorities and for how long.


What is resettlement and humanitarian admission?


You are being considered for resettlement or humanitarian admission to an EU Member State. This means that your case has been evaluated by the United Nations Refugee Agency (UNHCR) or another relevant institution.
One of the EU Member States will now decide whether they agree to admit you to live in that country and grant you international protection or humanitarian protection status.


Why do I have to give my fingerprints and photograph?


The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.
Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.
This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.
They will check:






•


if you already have a valid protection status in an EU+ country










•


if you have already been accepted for resettlement or humanitarian admission by an EU Member State










•


if your application has been rejected by an EU Member State in the last 3 years on security grounds










•


if, within the last 3 years, you have not provided or have withdrawn your consent to be admitted to an EU Member State.




The EU Member State that registers your information will initially only check if any of the above applies to you. At this stage, your information will not be stored in Eurodac.





Categories of information to be stored





What information will be stored in Eurodac after the decision?


The following information is always stored:






•


your fingerprints










•


a photograph of your face










•


all the names you use now or have used in the past










•


your date of birth










•


your place of birth










•


your nationality or nationalities










•


your sex










•


copies of identity or travel documents you have used, where available, including information about their authenticity










•


the user ID of the officer who took your fingerprints and photograph and the dates your data was taken and transmitted










•


the EU Member State that registered you for admission and the place and date this took place.










•


The following information may also be stored in Eurodac where necessary:










•


if the EU member State that registered your information agrees to admit you and grant you international or humanitarian protection, the date this decision was made










•


if you were not admitted by the registering EU Member State, the date this decision was made and the reason they refused to admit you










•


whether you no longer want to be considered for resettlement to an EU Member State, by your own decision, or if the authorities believe this to be the case after you did not cooperate in the process, for example if you fail to attend an interview.




You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.





Data retention period





How long will my personal data be stored in Eurodac?


It depends on the decision but could be either:






•


5 years, if the registering country allows you to be admitted or










•


3 years, if the registering country refuses to admit you on security grounds or










•


3 years, if you decide that you no longer wish to be admitted or the authorities believe this to be the case due to the fact you did not cooperate.




If you obtain citizenship before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.





EU+ countries



The EU+ countries are:






•


the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and










•


4 other countries: Iceland, Liechtenstein, Norway and Switzerland.










Specific information for persons resettled under a national resettlement or humanitarian admission program










Topic




Relevant legal provision




Simplified text version






Cover page




N/A




Why are my fingerprints and photograph needed?






Objectives





Article 42(1)(b)






Why am I receiving this brochure?


You have been admitted to an EU+ country under a national resettlement or humanitarian admission scheme
This brochure provides more information on the data that will be stored by the authorities and for how long.


Why do I have to give my photograph and fingerprints?


The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.
Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.
This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.





Categories of information to be stored





Article 42(1)(b), (g)




Article 21






What information is stored in Eurodac?


The following information is always stored:






•


your fingerprints










•


a photograph of your face










•


all the names you use now or have used in the past










•


your date of birth










•


your place of birth










•


your nationality or nationalities










•


your sex










•


copies of identity or travel documents you have used, where available, including information about their authenticity










•


the user ID of the officer who took your fingerprints and photograph and the dates your data was taken and transmitted.




The following information may also be stored in Eurodac where necessary:






•


the date the EU+ country that admitted you granted you international or humanitarian protection.




You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






Data retention period





Article 42(1)(f), Article 29




Article 30






How long will my personal data be stored in Eurodac?


Your information will be stored for 5 years and then deleted automatically.
If you obtain citizenship in an EU+ country before the expiry of this period, your data will be deleted. If your data is deleted, this will not affect your status in the country where you received citizenship.





EU+ countries



N/A


The EU+ countries are:






•


the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and










•


4 other countries: Iceland, Liechtenstein, Norway and Switzerland.








1.5.   Specific information for beneficiaries of temporary protection









Topic




Relevant legal provision




Simplified text version






Cover page




N/A




Why are my fingerprints and photograph needed?






Objectives





Article 42(b)






Why am I receiving this brochure?


You were registered as a beneficiary of temporary protection by a Member State country of the European Union (EU).
This brochure provides more information on the data that will be stored by the authorities and for how long.


Why do I have to give my fingerprints and photograph?


You have left your country and are now a beneficiary of temporary protection in this country.
This type of protection status is temporary. The EU Member States will periodically decide if that protection should continue or not.
The authorities in this country will take your fingerprints and photograph. This data, together with information on your identity and other relevant information, will be transmitted to the Eurodac database.
Eurodac connects certain categories of people who are not nationals of an EU+ country to their unique set of fingerprints and photograph.
This database is used by 31 EU+ countries who can process your data to retrieve your information. The EU+ countries are listed at the end of this brochure.





Categories of information to be stored





Article 42 (1) (b), (g)




Article 26






What information is stored in Eurodac?


The following information is always stored in Eurodac:






•


your fingerprints










•


a photograph of your face










•


all the names you use now or have used in the past










•


your date of birth










•


your nationality or nationalities










•


your sex










•


copies of identity or travel documents you have used, where available, including information about their authenticity










•


the user ID of the officer who took your fingerprints and photograph and the dates when your data was taken and transmitted










•


the EU Member State, place and date that you were registered as a beneficiary of international protection.




You have the right to access and amend incorrect information that is stored in Eurodac and request to delete your information if it has been handled unlawfully. You can contact the data controller to do this. The contact details of the data controller can be found in the brochure titled ‘What you need to know about Eurodac’.






Data related to potential exclusion grounds





Article 26(2)(o)






Is any other information stored in Eurodac?


If an EU Member State is required to take your fingerprints or considers that you do not qualify for temporary protection due to your behaviour, they need to record this information in Eurodac.
This could be the case if there is information to suggest you have:






—


committed a very serious crime, such as a war crime or crimes against humanity.










—


committed a serious crime in another country before coming to Europe










—


committed an action contrary to the principles of the United Nations.









Data retention period





Article 42(1)(f), Article 29






How long will my personal data be stored in Eurodac?


Your information will be stored for as long as your temporary protection status is valid. If your protection status expires, your data will be deleted





EU+ countries



N/A


The EU+ countries are:






•


the 27 Member States of the European Union (EU): Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and










•


4 other countries: Iceland, Liechtenstein, Norway and Switzerland.













ANNEX XII


















ELI: http://data.europa.eu/eli/reg_impl/2025/2055/oj
ISSN 1977-0677 (electronic edition)