Recruitment notice PE/336/2025/S – Director (function group AD, grade 14) – Directorate-General for Logistics and Interpretation for Conferences – Directorate for Operational Planning
Date: 2025-07-11
Institutions: European Parliament
Subjects: administrator, competition (EU), interpreting, logistics, managing director, recruitment








C_202503690EN.000101.fmx.xml












Official Journal of the European Union


EN
C series













C/2025/3690


11.7.2025







            RECRUITMENT NOTICE PE/336/2025/S
         

            DIRECTOR
         
(function group AD, grade 14)
Directorate-General for Logistics and Interpretation for Conferences – Directorate for Operational Planning
(C/2025/3690)


          
      
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Logistics and Interpretation for Conferences, Directorate for Operational Planning, in accordance with Article 29(2) of the Staff Regulations of European Union officials (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
The remuneration and conditions of employment are laid down in the Staff Regulations. Recruitment will be at grade AD 14 (2). In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that, in accordance with the Staff Regulations, all new members of staff must successfully complete a nine-month probationary period, and that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and very much welcomes all applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






—


Ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies,










—


Managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










—


Planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained,










—


Advising the director-general, the Secretary-General and Members in the directorate’s areas of activity,










—


Cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










—


Managing and seeing through specific projects likely to involve financial responsibilities,










—


Acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:
(a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4),










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on them by the laws on military service,










—


be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.




(b)   Specific conditions

(i)   Qualifications required







—


When the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










—


When the normal period of university education is at least three years, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least one year (5).
Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.




(ii)   Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



12 years, at least part of which must be in the directorate’s areas of activity, including:






—


at least six years in a European and/or international environment, and










—


at least six years in management positions in a large department.








(iii)   Knowledge of languages

Thorough knowledge (at least C1 level) of one of the European Union’s official languages (7) is required, along with satisfactory knowledge (at least B2 level) of at least one other official language of the European Union.
These abilities correspond to those specified in the Common European Framework of Reference for Languages. For further details, see: https://europa.eu/europass/common-european-framework-reference-language-skills.
The Advisory Committee will take knowledge of other official languages of the European Union into account.
6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking,










—


management skills,










—


forward-planning skills,










—


ability to react appropriately to events,










—


thoroughness,










—


communication skills.




7.   Submission of applications

The deadline for applications is:

12:00 (noon), Brussels time, on Friday, 1 August 2025.

Candidates are asked to send, by email only, a personal statement in PDF format and in one of the European Union’s official languages (8) (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/336/2025/S’) and a curriculum vitae in Europass format (9), quoting the reference number for the procedure (PE/336/2025/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Candidates must ensure that scanned documents are legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
             (10)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (11), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  See annex for a description of the main tasks.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under indent (ii) ‘Professional experience required’.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date, NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(9)  
            https://europa.eu/europass/.

(10)  This does not apply to candidates working for the European Parliament on the closing date for applications. Candidates are responsible for making sure that we are in possession of their complete application file (where relevant documents are missing from the HRM portal (Streamline)).

(11)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR LOGISTICS AND INTERPRETATION FOR CONFERENCES
DIRECTORATE FOR OPERATIONAL PLANNING

MAIN TASKS







—


Overseeing, coordinating and motivating the directorate’s units and services, and ensuring staff management and organisation of the directorate as a whole,










—


Supporting the director-general in the day-to-day management of the Director-General and participating in the directorate-general’s information, communication and awareness-raising campaigns,










—


Coordinating operational planning for the scheduling of meetings, interpretation and support services in the European Parliament’s meeting rooms, in cooperation with the relevant departments of the directorates-general and the political groups,










—


Ensuring interpretation services are provided for Parliament’s bodies, political groups and other users, in accordance with the Code of Conduct on Multilingualism,










—


Maintaining regular dialogue with the services that use interpretation and coordinating the liaison with the delegation of staff interpreters and the delegation of auxiliary conference interpreters (ACI) in the European Parliament,










—


Monitoring, in cooperation with the Directorate for Resources, the development of IT tools and, where appropriate, providing the necessary expertise and support for projects to upgrade them,










—


Participating in meetings of intra- and inter-DG committees and working groups, interinstitutional bodies, etc., and representing the directorate and, if necessary, the directorate-general to ensure cooperation with interpretation services at international level,










—


Acting as authorising officer by subdelegation.




UNIT FOR THE RECRUITMENT OF AUXILIARY CONFERENCE INTERPRETERS






—


Carrying out recruitment for auxiliary conference interpreters in the long, medium and short term, for in situ and remote assignments and assignments outside the three places of work, and applying the principles of sound financial management,










—


Collaborating with the heads of the language and interpreter training units, contributing to ensuring a high level of quality in the interpretation services provided by auxiliary conference interpreters and promoting their smooth integration, particularly of those recently recruited,










—


Cooperating with the other units and services in the directorate with a view to accurately estimating medium and long-term recruitment needs, particularly from the point of view of sound financial management,










—


Contributing to the necessary adaptations of IT tools with a view to improving the efficiency of the unit’s operations,










—


Presenting concise and regular statistics, analyses and productivity indicators relating to the contracts of auxiliary conference interpreters,










—


Contributing to social dialogue with interpreter representatives on all matters relating to the management of auxiliary conference interpreters’ contracts.




PROGRAMMING UNIT






—


Ensuring the composition and management of teams of interpreters for the European Parliament and the other institutions according to user needs, and drawing up and managing programming on a weekly basis,










—


Managing the medium-term programme, assessing the feasibility of requests in terms of the availability of resources within the regulatory framework, and estimating the recruitment needs for interpreters for the Unit for the Recruitment of Auxiliary Conference Interpreters,










—


Working on the technical optimisation and automation of the interpreter assignment system,










—


Managing absences of staff interpreters and auxiliary conference interpreters, coordinating and communicating with the Unit for the Recruitment of Auxiliary Conference Interpreters, the ACI Payment Unit and the Interpreter Support and Training Unit,










—


Managing contacts with the European Commission’s Directorate-General for Interpretation (DG SCIC) and, in particular, taking over staff contracts/loans in order to render the service, and loaning auxiliary conference interpreters to DG SCIC.




REQUEST MANAGEMENT UNIT
+ INTERPRETATION DEMAND SERVICE






—


Managing bookings of meeting rooms, together with technical options, for all meetings of Parliament’s bodies, political groups and DGs or of other institutions,










—


Managing interpretation requests in accordance with the Code of Conduct on Multilingualism, in cooperation with the Calendar Unit,










—


Processing and monitoring requests from MEPs for exhibitions and monitoring the ongoing development of the MRS EXHIBITION application,










—


Processing and monitoring requests from other institutions and external bodies for conferences, meetings and events, in cooperation with the Bureau secretariat and the Secretary-General’s office,










—


Preparing and monitoring files relating to requests to organise events on the Esplanade Solidarność 1980.




MULTILINGUAL SOLUTIONS UNIT






—


Planning and managing the provision of interpretation and technical services for official European Parliament missions outside the three places of work, as well as external meetings of the political groups, in accordance with user requirements,










—


Managing the provision of complementary multilingual services, including the preparation and management of related financial procedures (public procurement), in cooperation with the Budget Unit,










—


Managing interpretation requests from the Presidency of the European Parliament and individual requests from MEPs in accordance with the applicable rules,










—


Recruiting international sign language interpreters for meetings of the European Parliament on specific request and managing lists of international sign language interpreters, acting as lead for all matters concerning sign language interpretation.




ACI PAYMENT UNIT






—


Preparing information and statistics on the financial management of external interpretation, including analysing the costs of the various types of interpretation used and developing statistical and financial forecasting tools,










—


Processing requests for prepaid tickets for auxiliary conference interpreters issued by the European Parliament’s travel agency,










—


Planning, implementing and monitoring the budget for external interpretation, ensuring compliance with the principle of sound financial management,










—


Ensuring, in collaboration with the European Commission’s Directorate-General for Interpretation (DG SCIC – Joint Payment Office), the payment of financial entitlements under contracts with auxiliary conference interpreters and guaranteeing the quality of the services provided to them,










—


Ensuring the coordination and management of the unit and the implementation of, and compliance with, internal control standards within the unit.







ELI: http://data.europa.eu/eli/C/2025/3690/oj
ISSN 1977-091X (electronic edition)