Proposal for a REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL amending Regulation (EU) 2018/1727 as regards the extension of the timeframe for the establishment of the Eurojust case management system
Date: 2025-04-02
Institutions: Directorate-General for Justice and Consumers, European Commission
Subjects: Eurojust, criminal proceedings, cross-border cooperation, data protection, exchange of information, fight against crime, information system, judicial cooperation, personal data, prevention of delinquency

EN 

  EN 

   EUROPEAN COMMISSION  Brussels, 2.4.2025  COM(2025) 143 final 2025/0074 (COD)  Proposal for a REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL amending Regulation (EU) 2018/1727 as regards the extension of the timeframe for the establishment of the Eurojust case management system  
 
EXPLANATORY MEMORANDUM 

1. 

• 

CONTEXT OF THE PROPOSAL 

Reasons for and objectives of the proposal 

Eurojust,  the  European  Union  Agency  for  Criminal  Justice  Cooperation,  supports  the 
cooperation and coordination between national competent authorities in the investigation and 
prosecution of serious cross-border crime cases.  

The National Member of the Member State requesting Eurojust’s support opens a case in the 
Eurojust Case Management System (CMS) and uses this IT-system to exchange case related 
information with the National Members of the other Member States (or liaison prosecutors in 
case of third countries) involved in the specific case. The purpose of the CMS is to facilitate 
the  storage  and  exchange  of  sensitive  personal  operational  data  in  a  secure  manner,  in  full 
compliance with data protection safeguards, and respecting strict retention periods. The CMS 
is thereby the beating heart of Eurojust’s support to national authorities. 

The current CMS is technically outdated, which was one of the reasons for the Commission to 
propose an amendment to the Eurojust Regulation in 2021, which was adopted as Regulation 
(EU)  2023/2131  as  regards  digital  information  exchange  in  terrorism  cases.  The  latter 
Regulation  includes  provisions  on  the CMS  enabling a new, more flexible technical  design, 
and providing for a transitional period, which allows the continued use of the ‘old’ CMS until 
1  December  2025.  The  Commission’s  proposal  was  accompanied  by  a  legislative  financial 
statement to ensure that Eurojust would receive the necessary financial and human resources 
to set-up the new CMS with all necessary functionalities until this deadline. 

In  a  letter  to  the  Commission  sent  in December  2024,  Eurojust  raised  its  concern  about  its 
ability to  comply with  the  statutory deadline  for the set-up of the new CMS.  This  has  been 
confirmed  in  later  discussions.  The  main  reasons  for  the  delay  are  difficulties  with  the 
external  contractor  supporting  the  development  of  the  ‘new’  CMS.  Additionally,  the 
migration of data from the ‘old’ to the ‘new’ CMS and the verification of data is taking much 
more  time  than  anticipated,  in  particular  as  it  requires  manual  interventions  due  to  the 
complicated structure of the ‘old’ CMS and the involvement of the national desks.  

The  Eurojust  Regulation  obliges  Eurojust  to  store  all  operational  personal  data  in  the  CMS 
and  sets  out  a  prohibition  to  store  operational  personal  data  elsewhere.  The  relevant 
transitional  provision  in  the  Eurojust  Regulation  was  proposed  with  the  explicit  purpose  to 
allow  Eurojust  to  continue  to  use  the  old  CMS  until  the  statutory  deadline  of  1  December 
2025, but at the same time to set a final time limit to such use. 

Using the ‘old’ CMS beyond the transitional period provided for in the  Eurojust Regulation 
would  expose  Eurojust  to  liability  for  the  unlawful  processing  of  operational  personal  data. 
Such  unlawful  processing  of  data  could  be  challenged  in  national  judicial  procedures  and 
ultimately  be  brought  before  the  European  Court  of  Justice.  National  courts  might 
consequently  consider  information  and  evidence  exchanged  with  the  support  of  Eurojust 
inadmissible, which could have a negative impact on the prosecution of the crime at hand, and 
which  could  have  a  significant  negative  impact  on  the  combat  against  serious  cross-border 
crime and the security in the Union.  

As  the  transitional  rules  for  Eurojust’s  “Core  International  Crimes  Evidence  Database”,  in 
which  evidence  relating  to  international  crimes  including  the  crime  of  aggression  against 
Ukraine  is  stored,  and  which  was  established  based  on  Regulation  (EU)  2022/838,  are  also 
linked to the statutory deadline of 1 December 2025, such concerns apply equally to evidence 
stored  in  that  database.  The  failure  to  integrate  that  database  into  the  ‘new’  CMS  and  the 

EN 

1 

  EN 

continued  processing  of  data  outside  of  the  ‘new’  CMS  after  1  December  2025  could 
negatively  impact  the  admissibility  of  the  evidence  collected  in  the  framework  of  the 
International  Centre  for  the  Prosecution  of  the  Crime  of  Aggression  against  Ukraine, 
embedded in Eurojust, which could even have adverse effects on prosecutions before a future 
Special Tribunal for the Crime of Aggression against Ukraine.    

Therefore, the Commission is proposing a technical amendment  to the relevant provision of 
the  Eurojust  Regulation  to  ensure  that  the  use  of  the  ‘old’  CMS  remains  lawful  until  the 
"new" CMS is fully operational, and the relevant data has been transferred to the ‘new’ CMS.  

• 

Consistency with existing policy provisions in the policy area 

The set-up of a new, state-of-the-art CMS for Eurojust, including a better integrated, updated 
European  Judicial  Counter-Terrorism  Register,  is  in  line  with  the  Digitalisation  of  Justice 
Strategy1,  the  EU  Security  Union  Strategy2  and  the  Counter-Terrorism  Agenda  for  the 
European Union3.   

• 

Consistency with other Union policies 

The proposal is in line with the European data protection acquis. It sets out clear transitional 
rules applicable to the continued use of the ‘old’ CMS and the starting of the ‘new’ CMS and 
sets clear safeguards for the transitional period.  

The proposal  is  also  in  line with  the overall digitalisation of the Area of Freedom,  Security 
and  Justice,  in  particular the  interoperability  framework4.  The  ‘new’  CMS  will  enhance 
interoperability with other IT-systems established in the Area of Freedom Security and Justice 
and will facilitate exchanges and searches in the European Search Portal.   

2. 

• 

LEGAL BASIS, SUBSIDIARITY AND PROPORTIONALITY 

Legal basis 

The  legal  basis  of  the  amendment  of  Eurojust’s  legal  basis  is  Article  85  Treaty  on  the 
Functioning  of  the  European  Union  (TFEU).  Under  Art.  85  TFEU,  Eurojust’s  structure, 
operation, field of action and tasks are to be determined by a regulation. This also includes the 
establishment and functioning of the Agency’s CMS.  

• 

Subsidiarity (for non-exclusive competence)  

According to the principle of subsidiarity laid down in Article 5(3) of the Treaty on European 
Union (TEU), action at EU level should only be taken when the aims cannot be sufficiently 
achieved by Member States alone and can therefore, by reason of the scale or effects of the 

1 

2 

3 

4 

Communication from the Commission to the European Parliament, the Council, he European Economic 
and  Social  Committee  and  the  Committee  of  the  Regions,  Digitalisation  of  Justice  in  the  European 
Union, A toolbox of opportunities, COM(2020), 710 final.  
Communication  from  the  Commission  to  the  European  Parliament,  the  Council,  the  European 
Economic and Social Committee and the Committee of the Regions on the EU Security Union Strategy, 
COM(2020), 605 final.  
Communication  from  the  Commission  to  the  European  Parliament,  the  Council,  the  European 
Economic and Social Committee and the Committee of the Regions, A Counter-Terrorism Agenda for 
the EU, COM(2020), 795 final.  
Regulation  (EU)  2019/817  of  the  European  Parliament  and  of  the  Council  of  20  May  2019  on 
establishing  a  framework  for interoperability  between EU  information  systems  in  the  field  of  borders 
and  visa  and  amending  Regulations  (EC)  No  767/2008,  (EU)  2016/399,  (EU)  2017/2226,  (EU) 
2018/1240, (EU) 2018/1726 and (EU) 2018/1861 of the European Parliament and of the Council and 
Council Decisions 2004/512/EC and 2008/633/JHA. 

EN 

2 

  EN 

 
proposed action, be better achieved at EU level. There is also a need to match the nature and 
intensity of a given measure to the identified problem. 

There is a specific need for EU action because the measures envisaged have an intrinsic EU 
dimension.  They  aim  at  improving  the  ability  of  Eurojust  to  act,  through  the  exchange  of 
operational personal data in the CMS in a secure manner. It is Eurojust’s mission to support 
and strengthen coordination and cooperation between national judicial authorities in relation 
to  serious  crime,  including  terrorism,  affecting  two  or  more  Member  States  or  requiring  a 
prosecution  on  common  bases.  This  objective  can  only  be  achieved  at  the  EU  level,  in  line 
with  the  subsidiarity  principle.  Member  States  cannot  create  a  more  appropriate  legal 
framework for dealing with possible delays in the set-up of the ‘new’ CMS. It is therefore up 
to the EU to establish the legally binding instruments to achieve these results in line with the 
powers conferred upon it by the EU treaties.  

• 

Proportionality 

According to the principle of proportionality laid down in Article 5(4) TEU, there is a need to 
match  the  nature  and  intensity  of  a  given  measure  to  the  identified  problem.  All  problems 
addressed  in  this  proposal  call  for  EU-level  support  for  Member  States  to  tackle  these 
problems effectively. 

This proposal aims at mitigating the delay in the set-up of the 'new' CMS and its significant 
consequences, by proposing a technical amendment of the relevant provision of the Eurojust 
Regulation  to  ensure  that  the  use  of  the  ‘old’  CMS  remains  lawful  until  the  ‘new’  CMS  is 
fully operational. Without this amendment, Eurojust is unable to continue storing operational 
personal  data  in  the  ‘old’  CMS  after  the  expiry  of  the  current  statutory  deadline,  while  it 
cannot store these data elsewhere. Consequently, it will not be able to fulfil its crucial role in 
supporting and strengthening cooperation between Member States’ national authorities in the 
investigation  and  prosecution  of  serious  forms  of  crime,  including  terrorism.  To  enable 
Eurojust  to  fully  perform  its  crucial  task,  it  is  necessary  to  ensure  a  transitional  period  that 
allows the migration from the ‘old’ to the ‘new’ CMS. 

Therefore, in line with the principle of proportionality, the proposal does not go beyond what 
is necessary to achieve this objective. 

• 

Choice of the instrument 

Under Article 85(1) TFEU, Eurojust's legal framework shall be defined by a Regulation. Any 
amendment of this legal framework also requires a regulation.  

3. 

• 

RESULTS 
CONSULTATIONS AND IMPACT ASSESSMENTS 

EX-POST 

EVALUATIONS, 

OF 

STAKEHOLDER 

Ex-post evaluations/fitness checks of existing legislation 

Not Applicable 

• 

Stakeholder consultations 

Not Applicable 

• 

Collection and use of expertise 

Not Applicable 

• 

Impact assessment 

Not Applicable 

EN 

3 

  EN 

• 

Regulatory fitness and simplification 

Not Applicable 

• 

Fundamental rights 

The Eurojust CMS has been established to ensure the secure handling of operational personal 
data and compliance with retention periods set out in the Eurojust Regulation. To avoid any 
circumvention  of these  rules, the Eurojust Regulation prohibits to  store operational  personal 
data anywhere outside the CMS.  

To migrate data from  the  ‘old’  CMS to  the  ‘new’ CMS and to  verify the correctness of the 
migrated data, the two systems will need to run in parallel for a certain period. That will lead 
to a duplication of data and impact the principle of data minimisation. However, the purpose 
of  this  temporary  duplication  is  to  enable  the  secure  transition  to  the  new  technical 
infrastructure,  which  will  consider  the  data  protection  by  design  principle  and  ensure  at  the 
same  time  highest  ICT  security  standards  and  therefore  provide  better  data  protection 
safeguards by default. There is also no other, quicker means to migrate the data from the ’old’ 
to  the  ‘new’  CMS.  Much  of  the  data  stored,  for  example  attachments,  have  individualised 
access  rights,  which  need  to  be  maintained  manually  in  the  migration.  In  addition,  each 
national desk stored data in a different manner, which is why this data needs to be  migrated 
with  support  and  involvement  of  the  staff  of  each  national  desk.  The  migration  is  therefore 
also  dependent  on  their  workload  and  availability.  The  duplication  is  limited  to  the  extent 
necessary. Eurojust may only use the ‘old’ CMS until the migration and verification of data is 
concluded, with a fixed maximum time limit of 1 December 2027. Therefore, this impact on 
data minimisation is justified.  

4. 

BUDGETARY IMPLICATIONS 

This proposal does not have any budgetary implication for the EU budget.  

5. 

• 

OTHER ELEMENTS 

Implementation plans and monitoring, evaluation and reporting arrangements 

Not Applicable 

• 

Explanatory documents (for directives) 

Not Applicable 

• 

Detailed explanation of the specific provisions of the proposal 

The proposed amendment extends the statutory deadline set out in Article 80(9) of Regulation 
(EU) 2018/1727 for maintaining the ‘old’ CMS and the establishment of the ‘new’ CMS from 
1 December 2025 to 1 December 2027. This change will give Eurojust two additional years to 
ensure a successful transition to the ‘new’ case management system.  

In addition, following the last half-sentence of Article 80(9) of Regulation (EU) 2018/1727, 
which provides that the ‘old’ CMS would need to stop operations, when the ‘new’ CMS has 
taken up operations, an additional half-sentence is added to ensure that Eurojust can migrate 
the  data  from  the  ‘old’  CMS  to  the  ‘new’  CMS.  The  migration  from  the  ‘old’  to  the  ‘new’ 
CMS  requires  significant  manual  intervention  as  every  national  desk  of  Eurojust  stores 
information and attachments in a different way, a process which will require several months. 
After the data has been migrated, its accuracy will need to be verified before the ‘old’ CMS 
can stop operations. However, this transitional phase must be limited in time. The ‘old’ CMS 
may only be used until the ‘new’ CMS is in place and the migration and verification of  the 

EN 

4 

  EN 

accuracy of the data have been completed, or until the final statutory deadline of 1 December 
2027,  beyond  which  the  ‘old’  CMS  may  not  be  used  anymore.  This  extended  statutory 
deadline  gives  Eurojust enough  time  to  establish  the  ‘new’  CMS,  while  setting  a  maximum 
time limit in the legal basis itself.  

EN 

5 

  EN 

2025/0074 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

amending Regulation (EU) 2018/1727 as regards the extension of the timeframe for the 
establishment of the Eurojust case management system 

THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  on  the  Functioning  of  the  European  Union,  and  in  particular 
Article 85 thereof, 

Having regard to the proposal from the European Commission, 

After transmission of the draft legislative act to the national parliaments, 

Acting in accordance with the ordinary legislative procedure, 

Whereas: 

(1) 

(2) 

(3) 

(4) 

5 

6 

Regulation  (EU)  2018/1727  of  the  European  Parliament  and  of  the  Council5 
establishes  the  European  Union  Agency  for  Criminal  Justice  Cooperation  (Eurojust) 
and sets out its tasks, competence and functions.  

To  store all  operational  personal  data  securely,  Eurojust  established  a  case 
management  system  composed of temporary  work  files  and  an  index.  Through  the 
case  management  system,  national  members  of  Eurojust  exchange  all  case  related 
information  securely  and  in  full  compliance  with  the  data  protection  rules.  Eurojust 
may not establish any other automated data file to process operational personal data.  
Regulation  (EU)  2023/2131  of  the  European  Parliament  and  the  Council6  amended 
Regulation  (EU)  2018/1727  to  provide  the  legal  framework  for  a  modernised  case 
management system. That new case management system is to integrate and enable the 
functionalities  of  the  European  Judicial  Counter-Terrorism  Register  and  improve 
Eurojust’s  ability  to  identify  links  between  cross-border  judicial  proceedings  against 
suspects  of  terrorist  offences  and  information  processed  at  Eurojust  relating  to  other 
cases of serious crimes while taking, as a rule, full advantage of existing national and 
Union mechanisms for comparing biometric data.  

The  deadline  for  setting  up  the  new  case  management  system  is  1  December  2025. 
However,  due  to  external  factors  and  the  complexity  of  the  migration,  Eurojust  will 
not be able to set up the new case management system within that deadline. Therefore, 
until  the  new  case  management  system  is  set  up,  it  is  necessary  to  provide  that 

Decision 

Regulation (EU) 2018/1727 of the European Parliament and of the Council of 14 November 2018 on 
the  European Union Agency for Criminal Justice  Cooperation (Eurojust), and replacing and repealing 
138, 
Council 
ELI: http://data.europa.eu/eli/reg/2018/1727/oj). 
Regulation  (EU)  2023/2131  of  the  European  Parliament  and  of  the  Council  of  4  October  2023 
amending  Regulation  (EU)  2018/1727  of  the  European  Parliament  and  of  the  Council  and  Council 
Decision 2005/671/JHA, as regards digital information exchange in terrorism cases (OJ L, 2023/2131, 
11.10.2023, ELI: http://data.europa.eu/eli/reg/2023/2131/oj). 

2002/187/JHA 

21.11.2018, 

295, 

(OJ 

p. 

L 

EN 

6 

  EN 

 
(5) 

(6) 

(7) 

Eurojust  may  continue  to  use the  case  management  system  composed  of  temporary 
work files and an index. 

To allow Eurojust to test and ensure the operationality and interoperability of the new 
case  management  system  in  accordance  with  Regulation  (EU)  2024/903  of  the 
European  Parliament  and  of  the  Council7,  and to migrate  the  data  from  the  case 
management system composed of temporary work files and an index to the new case 
management system, it is necessary to extend the deadline. 

Eurojust  should  be  able  to  maintain  the  case  management  system  composed  of 
temporary work files and an index after the new case management system has taken up 
operations  to  migrate  the  data  from  the  case  management  system  composed  of 
temporary work files and an index to the new case management system and verify the 
correctness of the migrated data, but not beyond the 1 December 2027. The extension 
of the current timeframe for the establishment of the new case management system by 
two  years  should  give  Eurojust  sufficient  time  to  finalise  the  set-up  of  the  new  case 
management  system,  while  limiting  the  period  within  which  the  duplication  of 
operational personal data is exceptionally permitted. 

[In accordance with Articles 1, 2 and 4a(1) of Protocol No 21 on the position of the 
United  Kingdom  and  Ireland  in  respect  of  the  area  of  freedom,  security  and  justice, 
annexed  to  the  Treaty  on  European  Union  and  the  Treaty  on  the  Functioning  of  the 
European  Union,  and  without  prejudice  to  Article  4  of  that  Protocol,  Ireland  is  not 
taking part in the adoption of this Regulation and is not bound by it or subject to its 
application.] OR [In accordance with Article 3 and Article 4a(1) of Protocol No 21 on 
the  position  of  the  United  Kingdom  and  Ireland  in  respect  of  the  area  of  freedom, 
security and justice, annexed to the Treaty on European Union and to the Treaty on the 
Functioning of the European Union, Ireland has notified [, by letter of …,] its wish to 
take part in the adoption and application of this Regulation.]  

(8) 

In  accordance  with  Articles  1  and  2  of  Protocol  No  22  on  the  position  of  Denmark 
annexed  to  the  Treaty  on  European  Union  and  the  Treaty  on  the  Functioning  of  the 
European Union, Denmark is not taking part in the adoption of this Regulation and is 
not bound by it or subject to its application. 

(9) 

The European Data Protection Supervisor was consulted in accordance with Article 42 
of Regulation (EU) 2018/1725 and delivered an opinion on [...], 

HAVE ADOPTED THIS REGULATION: 

Article 1 

Amendments to Regulation (EU) 2018/1727 

In Article 80 of Regulation (EU) 2018/1727, paragraph 9 is replaced by the following:   

'9. Eurojust may continue to use the case management system composed of temporary work 
files and an index until 1 December 2027, unless the new case management system is already 
in  place,  and  the  migration  of  the  data  from  the  case  management  system  composed  of 
temporary  work  files  and  an  index,  and  verification  of  their  accuracy  have  been  completed 
before.’  

7 

Regulation  (EU)  2024/903  of  the  European  Parliament  and  of  the  Council  of  13  March  2024  laying 
down measures for a high level of public sector interoperability across the Union (Interoperable Europe 
Act) (OJ L, 2024/903, 22.3.2024, ELI: http://data.europa.eu/eli/reg/2024/903/oj). 

EN 

7 

  EN 

 
Article 2 

Entry into force  

This Regulation shall enter into force on the twentieth day following that of its publication in 
the Official Journal of the European Union. 

This Regulation shall be binding in its entirety and directly applicable in the Member States in 
accordance with the Treaties. 

Done at Brussels, 

For the European Parliament 
The President 

For the Council 
The President 

EN 

8 

  EN 

LEGISLATIVE FINANCIAL AND DIGITAL STATEMENT 

1. 

1.1. 

1.2. 

1.3. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE ................................................. 3 

Title of the proposal/initiative ...................................................................................... 3 

Policy area(s) concerned .............................................................................................. 3 

Objective(s) .................................................................................................................. 3 

1.3.1.  General objective(s) ..................................................................................................... 3 

1.3.2.  Specific objective(s) ..................................................................................................... 3 

1.3.3.  Expected result(s) and impact ...................................................................................... 3 

1.3.4. 

Indicators of performance ............................................................................................ 3 

1.4. 

1.5. 

The proposal/initiative relates to: ................................................................................. 3 

Grounds for the proposal/initiative .............................................................................. 4 

1.5.1.  Requirement(s) to be met in the short or long term including a detailed timeline for 

roll-out of the implementation of the initiative ............................................................ 4 

1.5.2.  Added value of EU involvement (it may result from different factors, e.g. 

coordination gains, legal certainty, greater effectiveness or complementarities). For 
the purposes of this section 'added value of EU involvement' is the value resulting 
from EU action, that is additional to the value that would have been otherwise 
created by Member States alone. ................................................................................. 4 

1.5.3.  Lessons learned from similar experiences in the past .................................................. 4 

1.5.4.  Compatibility with the multiannual financial framework and possible synergies with 
other appropriate instruments ....................................................................................... 4 

1.5.5.  Assessment of the different available financing options, including scope for 

redeployment ................................................................................................................ 4 

1.6. 

1.7. 

2. 

3. 

4. 

Duration of the proposal/initiative and of its financial impact .................................... 4 

Method(s) of budget implementation planned ............................................................. 5 

MANAGEMENT MEASURES................................................................................... 5 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE .............. 5 

DIGITAL DIMENSIONS ............................................................................................ 5 

EN 

1 

  EN 

 
1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1. 

Title of the proposal/initiative 

Proposal  for  a  Regulation  of  the  European  Parliament  and  the  Council    on  the 
extension of the timeframe for the establishment of the Eurojust Case Management 
System and amending Regulation (EU) 2018/1727 

1.2. 

Policy area(s) concerned  

Policy area: Justice and fundamental rights  

Activity: Investing in people, social cohesion and values  

071007: European Union Agency for Criminal Justice Cooperation (Eurojust) 

1.3. 

Objective(s) 

1.3.1.  General objective(s) 

Based  on  amending  Regulation  2023/2131,  Eurojust  is  working  on  the  set-up  of  a 
new  case  management  system  (CMS).  Due  to  delays  in  the  development  by  the 
external  contractor  and  the  long  period  the  migration  of  data  will  require,  Eurojust 
will not be able to set-up the “new” CMS and to migrate all operational data from the 
“old” to the “new” CMS within the legal deadline. The overall objective is to ensure 
the continued legality of data processing at Eurojust by extending the legal deadline 
for the set-up of the “new” CMS.  

1.3.2. 

Specific objective(s) 

The specific objective derives from the general objective as outlined above: 

Specific objective 1: 

To  ensure  that  prosecution  cases  at  national  level  supported  by  Eurojust  cannot  be 
challenged based on the claim that Eurojust held data in an unlawful manner.  

Specific objective 2: 

To  ensure  that  Eurojust  can  test  the  new  system  and  migrate  the  operational  data 
from the old to the “new” CMS. 

1.3.3.  Expected result(s) and impact 

Specify the effects which the proposal/initiative should have on the beneficiaries/groups targeted. 

Smoothen the transition from the “old” to the “new” CMS and ensure the legality of 
the data throughout the process.  

1.3.4. 

Indicators of performance 

Specify the indicators for monitoring progress and achievements. 

- Setup of the new CMS and migration of data from the “old” to the “new” CMS by 
the 1 December 2027.  

1.4. 

The proposal/initiative relates to:  

 a new action  

EN 

2 

  EN 

 a new action following a pilot project / preparatory action8  

 the extension of an existing action  

 a merger or redirection of one or more actions towards another/a new action 

1.5. 

Grounds for the proposal/initiative  

1.5.1.  Requirement(s) to be met in the short or long term including a detailed timeline for 

roll-out of the implementation of the initiative 

Eurojust will have to finalise the development, consult the European Data Protection 
Supervisor, set-up and test the “new” CMS and migrate the operational data from the 
“old”  to  the  “new”  CMS  and  verify  the  correctness  of  the  data  until  1  December 
2027. 

1.5.2.  Added  value  of  EU  involvement  (it  may  result  from  different  factors,  e.g. 
coordination gains, legal certainty, greater effectiveness or complementarities). For 
the  purposes  of  this  section  'added  value  of  EU  involvement'  is  the  value  resulting 
from  EU  action,  that  is  additional  to  the  value  that  would  have  been  otherwise 
created by Member States alone. 

The  “new”  CMS  will  render  Eurojust’s  support  to  national  competent  authorities 
more efficient and facilitate the work of the Eurojust national desks significantly by 
digitalising  processes.  It  will  enable  better  identification  of  cross-border  links 
between  cases  opened  in  different  Member  States  and  therefore  enhance  the  fight 
against serious cross-border crime.  

1.5.3.  Lessons learned from similar experiences in the past 

The  development  of  large  IT  projects  often  entails  significant  delays  as  the 
development  is  difficult  to  predict.  Also  here,  the  development  was  delayed  by 
difficulties  with  the  external  contractor  and  unexpectedly  and  unpredictably  long 
period,  which  the  migration  of  operational  data  from  the  “old”  to  the  “new”  CMS 
will require. Hence, the deadline is extended for another two years.  

1.5.4.  Compatibility with the multiannual financial framework and possible synergies with 

other appropriate instruments 

This  proposal  does  not  have  any  budgetary  implication  for  the  EU  budget.  The 
budgetary  impact  for  the  set-up  of  the  “new”  CMS  is  already  covered  by  the 
legislative financial statement accompagnying Regulation (EU) 2023/2131.  

1.5.5.  Assessment  of  the  different  available  financing  options,  including  scope  for 

redeployment 

This initiative is already covered by the legislative financial statement accompanying 
Regulation (EU) 2023/2131. 

1.6. 

Duration of the proposal/initiative and of its financial impact 

Not applicable 

8 

As referred to in Article 58(2), point (a) or (b) of the Financial Regulation. 

EN 

3 

  EN 

 
 
1.7.  Method(s) of budget implementation planned9  

Not applicable 

2. 

MANAGEMENT MEASURES  

Not applicable 

3. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

Not applicable 

4. 

DIGITAL DIMENSIONS 

This proposal provides for the extension of the timeframe for the establishment of the new 
Eurojust  case  management  system  in  order  to  allow  Eurojust  to  test  and  ensure  the 
operationality and interoperability of this new system, as well as to allow the relevant data 
migration. Although the proposal amends the Regulation (EU) 2018/1727, which is part of 
the digitalisation of justice package, it does not introduce any new requirements of digital 
relevance.  Consequently,  the  ‘digital  by  default’  principle  does  not  apply.  While  the 
establishment  of  the  “new”  CMS  is  clearly  of  high  digital  relevance,  it  falls  outside  the 
scope of this digital statement. 

9 

Details of budget implementation methods and references to the Financial Regulation may be found on 
the BUDGpedia site: https://myintracomm.ec.europa.eu/corp/budget/financial-rules/budget-
implementation/Pages/implementation-methods.aspx. 

EN 

4 

  EN