RECRUITMENT NOTICE PE/315/2024/S – DIRECTOR-GENERAL (Function group AD, grade 15) – Directorate-General for Logistics and Interpretation for Conferences
Date: 2024-10-28
Institutions: European Parliament
Subjects: administrator, competition (EU), interpreting, job vacancy, logistics, managing director, recruitment








C_202406468EN.000101.fmx.xml












Official Journal of the European Union


EN
C series













C/2024/6468


28.10.2024






RECRUITMENT NOTICE PE/315/2024/S
DIRECTOR-GENERAL
(Function group AD, grade 15)
Directorate-General for Logistics and Interpretation for Conferences
(C/2024/6468)


          
      
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director-general (AD, grade 15) in the Directorate-General for Logistics and Interpretation for Conferences, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
The remuneration and conditions of employment are laid down in the Staff Regulations. Recruitment will be at grade AD15 (2). In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that, in accordance with the Staff Regulations, all new members of staff must successfully complete a nine-month probationary period, and that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and welcomes applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director-general will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):






—


Ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly;










—


Proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods and committing financial resources;










—


Managing and/or overseeing cross-cutting projects;










—


Advising the Secretary-General and Members of Parliament within their remits, and cooperating with the Jurisconsult and the other directors-general;










—


Where appropriate, representing Parliament;










—


Acting as authorising officer by delegation;










—


Where necessary, deputising for the Secretary-General.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:
(a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4);










—


enjoy full rights as a citizen;










—


have fulfilled any obligations imposed on them by the laws on military service;










—


be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.




(b)   Specific conditions

(i)   Qualifications required







—


when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










—


when the normal period of university education is at least three years, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least one year (5).
Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.




(ii)   Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



15 years, at least part of which must be in the directorate-general’s areas of activity, and including at least nine years in a European and/or international environment, and at least nine years in management positions in a large department.




(iii)   Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.
6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking;










—


management skills;










—


forward-planning skills;










—


ability to react appropriately to events;










—


thoroughness;










—


communication skills.




7.   Submission of applications

The deadline for applications is:

12:00 (noon), Brussels time, on Monday, 11 November 2024.

Candidates are asked to send, by email only, a personal statement in PDF format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/315/2024/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/315/2024/S) in the subject line, to:

PERS-EPSeniorManagement@ep.europa.eu

The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies of supporting documents relating to their studies, professional experience and current responsibilities
             (9)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under indent (ii), ‘Professional experience required’.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date, NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  
            https://europa.eu/europass/.

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications. Candidates are responsible for making sure that Parliament’s departments are in possession of their complete application file (where relevant documents are missing from the HRM portal (Streamline)).

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
Directorate-General for Logistics and Interpretation for Conferences

Main tasks







—


Defining the directorate-general’s strategy, organising and coordinating its activities, while ensuring the continuity of operations, and the resilience and cohesion of the various departments;










—


Providing linguistic, technical and logistical support for meetings and conferences in the European Parliament;










—


Advising the Secretary-General and cooperating with the other directors-general and the Legal Service;










—


Representing and/or ensuring representation of the directorate-general within the European Parliament and on interinstitutional and international bodies, including the Interinstitutional Committee for Translation and Interpretation (ICTI), the Executive Committee for Interpretation (ECI) and the International Annual Meeting on Language Arrangements, Documentation and Publications (IAMLADP);










—


Promoting the directorate-general’s information, communication and awareness campaigns;










—


Managing staff; organising and chairing several management meetings (directors, heads of unit) every month;










—


Managing the directorate-general’s incoming mail and checking all outgoing mail to be signed by the Secretary-General or the President;










—


Acting as authorising officer by delegation.




DIRECTORATE A
Directorate for Interpretation






—


Overseeing, coordinating and supervising the directorate’s units and departments;










—


Helping, as part of the management team, to draw up the directorate-general’s strategic guidelines, and ensuring that operational and strategic decisions are applied effectively;










—


Managing projects and coordinating the language units;










—


Contributing to succession planning in the field of interpretation;










—


Liaising with the Staff Interpreters’ Delegation, in conjunction with the Directorate for Operational Planning and the Directorate for Conference Organisation;










—


Liaising with the other directorates of the directorate-general and with other departments of the European Parliament;










—


Liaising with other institutions on issues relating to language units.




DIRECTORATE B
Directorate for Operational Planning






—


Overseeing, coordinating and supervising the directorate’s units and departments, ensuring the continuity and efficiency of operations in an expanding and evolving work environment, while taking into account the teams’ resilience and cohesion;










—


Helping, as part of the management team, to draw up the directorate-general’s strategic guidelines, and ensuring that budgetary, strategic and operational decisions are applied effectively, notably in the management of requests for interpretation and events in relation to institutional priorities and the rules concerning integrity and transparency;










—


Ensuring interpretation services are provided for Parliament’s bodies, political groups and other users, in accordance with the Code of Conduct on Multilingualism;










—


Ensuring that resources are available for priority legislative meetings, in particular by replenishing the pool of auxiliary conference interpreters (ACIs), and supplementing them where necessary, in strict compliance with the principles of sound financial management and the institution’s environmental objectives;










—


Ensuring regular dialogue with the services availing of interpretation, notably in the Public Procurement Forum and the interpreting working group (OCG).










—


Coordinating consultations with the professional delegation of ACIs in the European Parliament and participating in consultations with the Staff Interpreters’ Delegation in the European Parliament;










—


Ensuring interinstitutional coordination in the directorate’s areas of responsibility and cooperation with interpretation services at international level;










—


Participating in the directorate-general’s information, communication and awareness campaigns;










—


Monitoring, in cooperation with the Directorate for Resources, the development of IT tools and, where appropriate, providing the necessary expertise and support for projects to upgrade them.




DIRECTORATE C
Directorate for Resources






—


Overseeing, coordinating and supervising the directorate’s units and departments, ensuring the continuity of operations, while taking into account the teams’ resilience and cohesion and any changes to the regulatory framework;










—


Helping, as part of the management team, to draw up the directorate-general’s strategic guidelines, and ensuring that operational and strategic decisions are applied effectively;










—


Establishing and implementing a human resources management policy that is tailored to the directorate-general’s needs: allocating resources and planning for future needs (succession planning, development of key skills and monitoring of skills acquired through training or recruitment), ensuring optimum use of temporary and contract staff;










—


Overseeing budgetary procedures and financial coordination, including in cooperation with DG FINS;










—


Ensuring the operation, development, maintenance and upgrading of the IT tools used for the directorate-general’s activities;










—


Coordinating risk management and business continuity, and the directorate-general’s EMAS actions;










—


Improving the distribution of workspaces and their maintenance, taking account of the requirements of a hybrid working environment.




DIRECTORATE D
Directorate for Conference Organisation






—


Overseeing, coordinating and supervising the directorate’s units and departments, ensuring the continuity of operations and the teams’ resilience and cohesion;










—


Helping, as part of the management team, to draw up the directorate-general’s strategic guidelines, and ensuring that operational and strategic decisions are applied effectively;










—


Managing organisational change and ensuring the coherence of all changes in jobs and conference organisation and support services, in coordination with the directorate-general’s other services and the other directorates-general;










—


Providing support for technology watch, the launch and follow-up of innovative projects, and the gathering and use of information on technological and organisational innovation in the area of conference services, including multilingual participation, interpretation, and remote and hybrid conference services;










—


Contributing to consultations with the Staff Interpreters’ Delegation and the ACI professional delegation;










—


Participating in meetings of intra- and inter-DG committees and working groups, interinstitutional bodies, etc., and representing the directorate and, if necessary, the directorate-general within those bodies;










—


Acting as authorising officer by subdelegation.







ELI: http://data.europa.eu/eli/C/2024/6468/oj
ISSN 1977-091X (electronic edition)