Step-by-step checklist for setting up the SELFIE tool.
Date: 2024-06-21
Institutions: Joint Research Centre
Subjects: administrative formalities, digital literacy, digital technology, educational institution, learning technique, teacher training, user guide

Step-by-step checklist for setting up the SELFIE tool 

 
  
 
 
 
This document is a publication by the Joint Research Centre (JRC), the European Commission’s science and knowledge service. It aims to provide evidence-based scientific support to the 
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Contact information  
JRC-EAC-SELFIE-TOOL@ec.europa.eu 

JRC129322 

EU Science Hub 
https://joint-research-centre.ec.europa.eu  

PDF  ISBN 978-92-76-53706-9  doi:10.2760/44782   KJ-07-22-543-EN-N    

Luxembourg: Publications Office of the European Union, 2024  

© European Union, 2024  

The reuse policy of the European Commission documents is implemented by the Commission Decision 2011/833/EU of 12 December 2011 on the reuse of Commission documents (OJ L 330, 14.12.2011, p. 39). Unless 
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How  to  cite  this  report:  European  Commission,  Joint  Research  Centre,  (JRC),  Step-by-step  checklist  for  setting  up  the  SELFIE  tool,  JRC  (ed.),  Publications  Office  of  the  European  Union,  Luxembourg,  2024, 
https://data.europa.eu/doi/10.2760/44782 , JRC129322. 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
CHECK LIST FOR SETTING UP THE SELFIE AND SELFIE WBL TOOL 

1. SETTING UP THE SCHOOL PROFILE 

CHECKBOX  STEPS 

ACTIONS TO BE DONE 

TIPS 

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1.  REGISTER YOUR 

SCHOOL 

To  start  the  registration  process,  click  on 
the  yellow  ‘Sign  up’  button.  On  the  next 
page,  insert  the  school’s  official  email 
address 
internal 
that  will  serve  as 
communication  channel  from  the  tool  to 
the school, fill in the captcha; tick the box 
accepting  the  SELFIE  privacy  policy,  data 
protection and data use. 

You  will  need  to  access  this  address  to  complete  your 
registration, so make sure that you have all credentials. 

2.  ACTIVATE YOUR 

SCHOOL 
ACCOUNT 

Check  the  school’s  email  address  you 
entered  previously;  open  the  email  with 
subject 
in 
‘Complete  your  registration 
SELFIE’ and click on the contained link. 

- If  you  do  not  receive  the  email  within  a  few  minutes 
since requested, check the SPAM folder. 

- The link contained in the email is valid for 48 hours since 
it  is  requested.  If  you  are  not  able  to  access  within  this 
time, you will need to start the process again. 

3.  EU LOGIN SETUP 

To  log  in  to  SELFIE  you  need  to  have  an 
EU  Login  account,  which  is  the  European 
Authentication 
Central 
Commission 
Service  that  allows  a  Single  Sign-On  for 
users  of  different  online  applications  and 
services.  When  you  click  on  the  link  you 
received in the email, you will be asked to 
authenticate  yourself  through  your  EU 
Login. If you do not yet have an EU Login 

- You  can  find  information  on  how  to  create  an  EU  Login 
account at: 

https://webgate.ec.europa.eu/cas/manuals/EU_Login_Tutorial.pdf.  

 
 
 
 
T

T

account, you will be asked to create one 

4.  LOGIN AS 
SCHOOL 
COORDINATOR 

Once registered, click on the ‘Sign in using 
EU Login’, the tool will ask you to use your 
EU Login account. 

5.  COMPLETE THE 

SCHOOL 
PROFILE 

Fill  the  requested  information  about  your 
school  (i.e.,  School  official  name,  default 
language, 
schools' 
networks, school location, school type, and 
other data). 

participation 

in 

Remember:  your  school  profile  should  be 
updated  at  least  once  per  new  academic 
year. 

Any  changes  regarding  the  account  management  can  be 
easily done within the SELFIE school account at the bottom 
of the ‘School profile’ section  

- You can associate up to two EU Login accounts 

- If convenient, you can insert an additional email that will 
also serve as communication channel from the tool to the 
school or the school coordinator(s). 

- Most of the questions are mandatory, but you can update 
your  school profile at any time, so if while registering you 
do  not  have  all  the  information,  you  can  provide  a 
provisional answer and revise it later on. 

- If  convenient,  you  can  associate  a  secondary  EU  Login 
account at the bottom of the section. 

 
 
 
 
 
 
2. SETTING UP A SELFIE EXERCISE 

CHECKBOX  STEPS 

ACTIONS TO BE DONE 

TIPS 

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1.  SELECT 

EDUCATION 
LEVEL 

In  Step  1,  select  the  education  level(s)  you 
want  to  analyse;  for  each  selected  education 
level,  indicate  the  overall  number  of  users 
(school  leaders,  teachers  and  students)  that 
you will invite to participate. Click on ‘Save set 
up’ and go to Step 2. 

In order to activate SELFIE WBL (Work-
based  learning):  Select  “Upper  secondary 
vocational  level”;  then  on  the  right  of  the 
question  “will  companies  take  part  in  this 
survey?” tick the checkbox. 

Indicate  the  overall  number  of  users  (school 
leaders, teachers, students) that you will invite 
to participate.  

If you wish to involve companies, click on the 
“register”  button  to  add  the  new  companies 
you  want  to  invite.  Click  on  “add”  to  select 
companies previously registered. 

Click on “Save set up” to go to Step 2. 

- Depending  on  your  school  characteristics,  you  can 
select one or more educational levels. 

- You  will  be  able  to  revise  those  numbers  later  on, 
until the links to the questionnaires are generated. 

- The  figures  that  you  indicate  in  this  step  will  serve 
as a basis to calculate your school's participation. 

T

2.1  CUSTOMISE THE 
QUESTIONNAIRES  

optional 

statements’:  Optional 
‘Select 
statements  are  pre-defined  questions  that 
can be added to the core set of questions. For 
each  level  of  education,  tick  the  selection 

- Previously to filling this section, we recommend you 
to  download  and  check  the  complete  list  of  core and 
optional  questions  of  SELFIE  for  school 
leaders, 
teachers  and  students,  to  avoid  duplication  in  the 

 
 
 
 
button to choose as many items as you want. 

questions. 

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2.2  CUSTOMISE THE 
QUESTIONNAIRES  

T

3. SELECT DATES 

‘Create your own statements’: You can create 
up  to  10  new  questions/statements  for  each 
education  level.  Select  your  education  level 
and  click  on  "Add  statement".  You  will  be 
asked to enter the question and help text that 
you want to display. You will need to create a 
version  of  each  question  and  accompanying 
help text for each user group. 

Click on the blue button with the calendar icon 
to select the start and end dates of the self-
reflection exercise. 

Indicate  the  default  language  that  you  want 
SELFIE to be displayed in using the drop-down 
menu. 

Click  on  ‘Save/  update  dates’  to  perform  the 
corresponding action. 

Infrastructure 

- Optional  questions  are  organised  according  to  the 
(Leadership,  Collaboration  and 
SELFIE  areas. 
Networking, 
Equipment, 
and 
Continuing  Professional  Development,  Pedagogy: 
Supports and Resources, Pedagogy: Implementation 
in  the  classroom,  Assessment  Practices,  Student 
Digital  Competence)  You  can  select  or  deselect  an 
optional question until you activate the links. 

- Be  sure  that  the  questions  that  you  create  are 
worded  in  line  with  the  agreement  answer  scale  so 
that  users  can  respond  by  selecting  one  of  the 
following  options:  Strongly  disagree  – 
In  my 
experience,  this  is  not  true  at  all  /  Disagree  /  Slightly 
agree / Agree / Strongly agree – In my experience, this 
is very true/ Not Applicable N/A. 

- The time slot that you select must be between one-
week minimum and three weeks maximum. 

- You  can  change  the  time  of  realization  of  the  self-
reflection  exercise  and  update  the  dates  until  you 
activate the links to the questionnaires. After that it is 
no  longer  possible  to  modify  (shorten  or  extend) 
your dates. 

- When  choosing  the  dates,  make  sure  you  are 
giving  enough  time  to  all  participants.  Also,  take 
into  account  that  the  results  won't  be  available 
until the day after the end date you have entered, 
even if you finish the survey earlier. 

 
 
 
T

4. ACTIVATE LINKS 

the 

links. 

Preview 

generate 

Select the education level for which you want 
to 
the 
questionnaires  and  the  self-reflection  period. 
Click  on  “Generate  links”  to  perform  the 
corresponding  action.  The  platform  will 
generate  automatically  one  link  for  each 
category of participants. 

After  generating  the 
links,  you  need  to 
distribute  it  among  your  participants.  In  the 
Dashboard, you will be able to see in real time 
the participation rates of all the users' groups 
as  an  interactive  bar chart. Hovering over the 
bars  will  provide 
information  about  the 
number  of  users  who  have  been  invited  to 
take  part  in  and  the  percentage  completion 
rate  as  well  as  the  recommended  minimum 
number for each user group. 

T

5. SHARE THE 
LINKS AND 
SUPERVISE THE 
PARTICIPATION 

SELFIE WBL:  for  in-company  trainers,  the 
not 
participation 
percentages. 

absolute, 

rates 

are 

- Preview the questionnaires and be sure the selected 
self-reflection period is the one you want your school 
to participate in SELFIE. Once you activate the links, 
changes to the set-up are no longer possible. 

- On  the  right  of  each  link,  you  will  find  two  buttons: 
one  copies  the  link  to  the  clipboard,  the  other  to 
previsualise the corresponding questionnaire. 

- Clicking on the button ‘Print links’ you will be able to 
print the links to the questionnaire to distribute it. 

- Users  do  not  need  to  log  in  to  SELFIE  and  do  not 
require  an  EU  Login  account,  participation  should  be 
on a voluntary basis and will be anonymous. 

- After accessing the questionnaire, users can change 
the  language  in  which  SELFIE  is  displayed  using  the 
drop-down menu. 

- For  students,  answering  the  questionnaire  should 
take  no  more  than  20  minutes,  for  teachers,  school 
leaders  and  trainers  no  more  than  40.  However,  the 
questionnaire must be completed within two hours of 
starting, or the answers will be lost. 

- The  higher  the  response  rates  in  SELFIE,  the  more 
accurate and useful the information provided through 
the report will be. 

and 

- After  submitting  his  or  her  answers,  each  user  may 
of 
download 
personalise 
participation.  The  names  entered  to  personalise  the 
certificates are NOT stored as participation in SELFIE is 
always anonymous. 

certificate 

a 

 
 
 
 
3. AFTER SELFIE IS TAKEN 

CHECKBOX  STEPS 

ACTIONS TO BE DONE 

TIPS 

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1.  RESULTS 

T

2.  APPLYING THE 

RESULTS 

The platform will automatically generate your 
school report, which will be available the day 
after  the  period  that  you  have  selected  to 
implement  the self-reflection expires.  To see 
the school report, you will need to choose the 
education level which results you want to be 
displayed. You can also compare results from 
different sessions. 

SELFIE WBL: You can  also disaggregate by 
company and sector. 

The  SELFIE  school  report  can  be  used  as  a 
basis for reflection and  discussion within  the 
whole school community. 

The report will offer: 

- An  overview  of  each  of  the  SELFIE  areas, 
showing  the  average  rates  of  each  by  user 
group. 

- Results per area showing the average rating 
for each statement within a given area. 

- Results  per  user,  showing  the  average 
responses per user group for all statements. 

indication  of 

If  one  of  the  user  groups  did  not  participate,  your  report 
would  have  a  watermark 
incomplete 
participation, while if the completion rates are too low, no 
results will be shown. If the school has had a low level of 
participation, the results should be viewed with caution, as 
they  may  not  be  entirely  representative  of  the  school 
situation. 

should 

consider 

- When analysing the results of the SELFIE school report, 
you 
or 
if 
statements/questions there are: Low ratings; High ratings; 
Significant differences in scores between user groups. We 
suggest  that  you  start  your 
reflection  from  those 
elements. 

specific  areas 

in 

- School leaders, teachers and students should be brought 
together,  to  discuss  the  strengths  and  weaknesses 
identified in the SELFIE school report. The school may use 
this  information  to  develop  an  action  plan,  which  should 
define precisely what needs to be done in order to ensure 
that the objective is achieved. 

 
 
 
 
SELFIE WBL:  

leaders,  teachers,  students  and 

- School 
in-company 
trainers  should  be  brought  together,  to  discuss  the 
strengths  and  weaknesses  identified  in  the  SELFIE  WBL 
report. The school and company may use this information 
to  develop  an  action  plan,  which  should  define  precisely 
what  needs  to  be  done  in  order  to  ensure  that  the 
objective is achieved. 

The criteria for the attribution of a Digital badge are: 

- To  have  completed  a  SELFIE  exercise  in  one  education 
level with the 3 categories of participants: school leaders, 
teachers and students. 
- To have more than 10 participants in the same exercise 
for all these categories together. 

- The  school  can  request  a  SELFIE  Digital 
badge  from  the  coordinator’s  dashboard. 
Badges  are  available  for  all  past  SELFIE 
exercises  where 
the 
attributions criteria.  

the  school  meets 

- You  can  also  personalise  and  download  a 
certificate as SELFIE school coordinator. 

- Remember that all participants who answer 
in-company 
the  questionnaire 
trainers) can  download  a  personal  certificate 
of participation just after completing it. 

(including 

Individual  participation  certificates  must  be  immediately 
downloaded after submitting the answers. Do not forward 
the link or leave it for later; the data is not recorded and if 
you wait, the certificate will not be available. 

In the following link you will find some useful 
resources  to  help  you  use  SELFIE,  such  as 
technical  guidance,  recommendations  for  a 
successful  exercise,  how  to  use  your  SELFIE 
results,  and  our  competences  frameworks 
research. 
and 
https://education.ec.europa.eu/selfie/resources 

related 

3.  CERTIFICATION: GET 
A DIGITAL BADGE 
FOR YOUR SCHOOL 
AND CERTIFICATION 
OF PARTICIPATION 
FOR YOU 

4.  RESOURCES 

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