Vacancy notice CONS/AST/194/24
Date: 2024-04-17
Institutions: Council of the European Union
Subjects: assistant, competition (EU), job vacancy, recruitment, smart technology, telecommunications equipment








C_202402519EN.000101.fmx.xml












Official Journal of the European Union


EN
C series













C/2024/2519


17.4.2024






Vacancy notice CONS/AST/194/24
(C/2024/2519)


          
      

GENERAL INFORMATION







Department


SMART.2.A.S3.B3




Place of work


Brussels, Justus Lipsius Building




Title of post


Assistant




Function group and grade


AST 3




Security clearance required


SECRET EU / EU SECRET





DEADLINE FOR APPLICATIONS




13 May 2024 – 12:00 (noon) Brussels time





We are

The General Secretariat of the Council (GSC) assists the European Council and the Council of the EU and their preparatory bodies in all fields of their activities. It provides advice and support to members of the European Council and the Council and to their Presidents in all areas of activity, including legal and policy advice, coordination with other institutions, drawing up of compromises and drafting, supervising as well as attending to all the practicalities that are necessary for the smooth preparation and running of the European Council and the Council.
In partnership with delegates and staff, the Digital Services Directorate-General (SMART) organises information and make it accessible through smart and secure services. We help transform work by innovating and promoting a ‘digital-first’ mindset.
The SMART team is composed of dynamic and motivated colleagues, committed to developing digital services to transform and improve the way the GSC works. With a team of around 350 staff members (reinforced by around 150 external consultants) and a budget of more than EUR 53 m, SMART runs a portfolio of more than 120 applications and 80 services.
SMART is composed of two directorates, Digital Solutions (SMART.1) and Digital Platforms (SMART.2). It receives support from the Resources Unit, as regards horizontal issues, and from the Digital Transformation team (Polaris), for work on the digital transformation of Council business. The Digital Platforms Directorate consists of four units: Infrastructure and Operations (RUN), Cybersecurity, Document Services and Digital Workplace (DWP).
The Infrastructure and Operations (RUN) Unit is providing infrastructure solutions supporting the end-user services and applications. The Unit is responsible for on-premises and cloud/hybrid solutions, as well as for the infrastructure that links and binds our major stakeholders, the EU Member States and other EU institutions. The Central Infrastructure (CI) sector of the Infrastructure and Operations (RUN) unit is composed of three offices: IT Facilities (data centre management and IT technical rooms, and cabling activities), Servers (management of physical and virtual servers, and associated infrastructure, up to the operating system) and Storage & Backup (SAN, NAS and backup). Members of the RUN Unit have various backgrounds and collaborate intensively with other teams to deliver high quality services to the end users.

We propose

The post of ICT Cabling Assistant – Facility Management is a challenging position in a dynamic environment rich with opportunities and at the forefront of operations and tooling.
Working with a team of officials and external contractors, you will:






—


manage the cabling projects/work requests: technical and financial studies, planning, order, tests and acceptance, invoicing control, communication with project stakeholders, maintaining the cabling database,










—


manage the stock of spare parts and cables, quality control of deliveries,










—


prepare the works to be done by the cabling contractor of the GSC and controlling them,










—


contribute to operational follow-up, support and maintenance of the computer room facilities and IT cabling infrastructures,










—


organise optimal use of the available floor and rack space in the computer rooms and manage computer room access lists,










—


support the activities of the GSC, in particular meetings, events and summits.




Under the authority of the Head of Unit you will contribute to providing administrative and technical support to management in the field of IT Facilities in order to provide IT systems, tools and services to the GSC, by:






—


ensuring that AutoCAD plans are updated according to the cabling works done,










—


following up the purchase orders aligned with the annual budget,










—


ensuring technology monitoring (IT cables, data centre technologies),










—


assisting and advising the management in their choice of technologies,










—


ensuring backup of the Head of Office during his/her absence.




You will define the objectives to meet and contribute to the success of the cabling projects. You will be responsible for the technical choices of the cabling projects for the different customers and for the acceptance and invoicing of the performed services

We look for

We are looking for an ICT Cabling Assistant – Facility Management with a minimum of 10 years’ experience in the cabling field (data cabling, audiovisual cabling, copper/fibre cabling) who will manage the cabling works and projects and also contribute to the management of the GSC data centres.
Additionally, the successful candidate will need to possess:






—


the ability to anticipate and identify potential problems and to propose workable solutions,










—


the ability to promote and maintain good working relationships with a range of internal and external interlocutors,










—


both excellent communication and interpersonal skills,










—


good drafting skills when communicating with internal customers, with the other institutions or Member State delegations, including when contributing to the renewal of framework contracts,










—


very good team spirit, the ability to work autonomously, the ability to work accurately and in an organised manner as well as the ability to learn (e.g. evolution of technologies).





RECRUITMENT POLICY

Applicants must, at the closing date for the submission of applications:
(a)   General conditions







—


be nationals of one of the Member States of the European Union,










—


enjoy their full rights as a citizen,










—


have fulfilled any obligations imposed by the laws concerning military service,










—


produce the appropriate character references regarding suitability for the duties involved.




(b)   Specific conditions







—


hold a secondary education diploma,










—


have at least 10 years of professional experience in the cabling field (data cabling, audio-visual cabling, copper/fibre cabling),










—


have knowledge of AUTOCAD and MS Excel tools,










—


have knowledge of data centre management,










—


have an excellent knowledge of French (level C1 (1)) and a basic knowledge of English (level A2 (2)), given that French is extensively used for communication within SMART and in particular within the IT Facilities office and with the external cabling contractor, and that both English and French are widely used for communication within the GSC and with other institutions.





NB:This post requires security clearance allowing access to classified documents (SECRET UE / EU SECRET level). Candidates applying for the post must be prepared to undergo security screening under Council Decision 2013/488/EU (3). Appointment to the post will only take effect on condition that the selected candidate has obtained a valid security clearance certificate. A candidate without security clearance will be offered a temporary contract until the result of the security clearance procedure is obtained.

SELECTION PROCEDURE

In choosing the successful candidates the Appointing Authority shall be assisted by an advisory selection board. The advisory selection board will initially evaluate and compare the qualifications, experience and motivation of all the applicants, on the basis of their applications (i.e. screening procedure). Based on that comparative assessment, the advisory selection board will shortlist those candidates who, in its opinion, are most suitable to be invited to an interview. As this first selection is based on a comparative assessment of the applications, the fulfilment of the requirements of this vacancy notice does not guarantee an invitation to the interview. Only shortlisted candidates will be informed about the outcome of the screening procedure.

LEGAL BASIS

This post is published in all institutions of the European Union and outside the institutions, in conformity with Article 29, paragraph 2 of the Staff Regulations of Officials of the European Union (4).

HOW TO APPLY

The closing date for applications is 13 May 2024 at 12:00 (noon) Brussels time.
Applications will be accepted by email only and must be sent to applications.officials@consilium.europa.eu
             (5) no later than the closing date and time.

Late applications will not be considered.

The email address indicated above must be used for any correspondence concerning the selection procedure (the email must have the following reference in the subject line: CONS/AST/194/24.

Before submitting their application, candidates should carefully check whether they meet the requirements listed above under ‘Recruitment policy’, in order to avoid automatic exclusion from the selection procedure.
To be valid, the application file must include the following documents in pdf
(NB: locked, password-protected or electronically signed documents will not be accepted):






(a)


the application form duly completed and dated (file to be named ‘XXX (YOUR FAMILY NAME) – Application form.pdf’) and any supporting document. To download the electronic application form (EN or FR) click on the appropriate link below or copy/paste it into your browser (6):

https://www.consilium.europa.eu/media/70740/gsc-application_form_assistant_en_smart.docx


https://www.consilium.europa.eu/media/70739/gsc-application_form_assistant_fr_smart.docx;










(b)


a detailed curriculum vitae in English or French (no photographs included), preferably in the Europass format (https://europa.eu/europass/en/create-europass-cv; https://europa.eu/europass/fr/create-your-europass-cv), covering the applicant’s entire career, listing, inter alia, the applicant’s qualifications, language knowledge, experience and current duties (file to be named ‘XXX (YOUR FAMILY NAME) – CV.pdf’);










(c)


a motivation letter, in English or French (file to be named ‘XXX (YOUR FAMILY NAME) – Motivation letter.pdf’).





Failure to include these documents will render the application invalid.


NB: Copies of diplomas certifying education and copies of documents and certificates relating to professional experience must be included in your application file. Supporting documents must have been issued by a third party.
The supporting documents should be numbered (Annex 1, 2, etc.) and must be grouped together in a single pdf document (file to be named ‘XXX (YOUR FAMILY NAME) – Supporting documents.pdf’). This should include an index.
Applications that arrive by post or via cloud-based data storage solutions or file-share platforms will not be considered.
The successful candidate will be requested to provide the original versions of their diplomas and certificates relating to their professional experience.
Candidates will receive an email acknowledging receipt of their application.

DIVERSITY AND INCLUSION

The GSC is committed to diversity and inclusion. For more information please see the relevant statement: https://www.consilium.europa.eu/en/general-secretariat/jobs/diversity-and-inclusion/.

RE-EXAMINATION OF APPLICATIONS

For information about the procedures relating to requests for complaints, appeals and referrals to the European Ombudsman you may consult: https://www.consilium.europa.eu/media/56631/complaint-en.pdf.

DATA PROTECTION

The rules governing the processing of personal data in connection with this selection procedure are spelled out in the privacy statement: https://www.consilium.europa.eu/media/ekkle5de/jobs-data-protection-083r01-en.pdf.


(1)  See the Common European Framework of Reference for Languages (CEFR) – https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf.

(2)  See the Common European Framework of Reference for Languages (CEFR) – https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf.

(3)  Council Decision 2013/488/EU of 23 September 2013 on the security rules for protecting EU classified information (OJ L 274, 15.10.2013, p. 1).

(4)  Staff Regulations of Officials of the European Union and the Conditions of Employment of other servants of the European Union, laid down by Council Regulation (EEC, Euratom, ECSC) No 259/68, (OJ L 56, 4.3.1968, p. 1), consolidated text available at https://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX%3A01962R0031-20240101.

(5)  This email address is linked to a functional mailbox and can only process messages with sensitivity option set to ‘Normal’; emails sent with other sensitivity options (e.g. ‘Personal’, ‘Private’, ‘Confidential’ or encrypted mails) cannot be processed. Please therefore select the ‘Normal’ sensitivity option. Your email must not be greater than 25 MB. If your email, together with its attachments, exceeds this maximum size, please split your attachments over a number of emails.

(6)  If you need more information and/or encounter technical problems, please send an email to: applications.officials@consilium.europa.eu.


ELI: http://data.europa.eu/eli/C/2024/2519/oj
ISSN 1977-091X (electronic edition)