Recruitment notice PE/298/S – Director (function group AD, grade 14) – Directorate-General for Security and Safety – Directorate for Resources
Date: 2023-10-25
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, managing director, recruitment, security services








C_202300376EN.000101.fmx.xml












Official Journal of the European Union


EN
Series C













C/2023/376


25.10.2023







            RECRUITMENT NOTICE PE/298/S
         

            DIRECTOR (function group AD, grade 14)
Directorate-General for Security and Safety – Directorate for Resources
(C/2023/376)


          
      
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of Director (AD, grade 14) in the Directorate-General for Security and Safety — Directorate for Resources, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 16 569,31 per month. In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The Director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and welcomes applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the Director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General (3):






—


ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies,










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained,










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advising the Director-General, the Secretary-General and Members in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity;










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managing and seeing through specific projects likely to involve financial responsibilities,










—


acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4),










—


enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.














(b)



Specific conditions







(i)



Qualifications







—


when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










—


a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years.




Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/










(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






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12 years, at least part of which must be in the directorate’s areas of activity, including:






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at least six years in a European and/or international environment, and










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at least six years in management positions in a large department.


















(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with satisfactory knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






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strategic thinking,










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management skills,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




7.   Submission of applications

The deadline for applications is:

12:00 (noon), Brussels time, on Friday 10 November 2023.

Candidates are asked to send, by email only, a personal statement in PDF format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/298/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/298/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
             (9)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see the Annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under indent (ii), ‘Professional experience required’.

(6)  UK qualifications/diplomas obtained up until 31.12.2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications. Candidates are responsible for making sure that we are in possession of their complete application file (where relevant documents are missing from the HRM portal (Streamline)).

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
Directorate-General for Security and Safety
Directorate for Resources
Main tasks

(Entity comprising 45 staff: 26 officials, 4 temporary staff member and 15 contract staff members)



               11.10.2023
            







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Drawing up and adopting a staff management policy tailored to meet DG SAFE’s needs, involving the optimisation of human resources by sector of activity and consolidating the operational organisation of safety- and security-related tasks on an annual basis in Brussels, Strasbourg and Luxembourg;










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Carrying out budgetary and financial management of DG SAFE’s contracts, programming and procurement by coordinating, supporting, advising and assisting all DG SAFE departments in connection with the preparation and implementation of the budget and the programming and follow-up of the DG’s calls for tender;










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Overseeing the development, operation and maintenance of IT systems meeting DG SAFE’s specific needs by proactively monitoring, managing and reporting on the DG’s IT programme/system;










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Developing a programme for the professionalisation of security staff and talent management geared to the needs of DG SAFE by adopting an annual training plan setting out the DG’s staff training needs. Ensuring that contracts with external service providers for initial and ongoing staff training are properly implemented. Supporting the DG’s capacities in its security awareness-raising initiatives;










—


Carrying out various director-level management and coordination functions.




TRAINING UNIT






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Organising specific safety and security training courses;










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Drawing up the training plan for the DG and overseeing its proper implementation in order to achieve the training objectives;










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Developing a training programme for all DG SAFE staff to ensure their ongoing professionalism and efficiency;










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Defining the DG’s training needs to ensure staff acquire and maintain security skills and techniques and to meet Parliament’s security requirements;










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Taking part in communication initiatives, training and awareness-raising on building a safety and security culture for occupants of Parliament’s buildings.




HUMAN RESOURCES UNIT






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Managing the DG’s human resources efficiently and strategically: career management for officials and other staff (competitions, recruitment, staff assessment, mobility, external activities, resignations, allowances, etc.), working conditions, establishment plan (upgrading of posts, Ringbook movements, etc.) and management of DG budget allocations (missions, contract staff, agency staff);










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Consolidating the annual operational organisation of 700 staff in DG SAFE in BXL, STB and LUX in synergy with operational services to cover Parliament’s security needs in line with parliamentary activity and ensure that staff can strike the right work-life balance; Identifying any need to revise IT tools and planning methodologies to meet Parliament’s requirements;










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Overseeing inventory property management (GBI), equipment and the annual supply of uniforms and protective clothing for over 700 staff members and coordinators. Providing the DG’s staff, and in particular security agents, with the best possible working conditions in compliance with the rules in force;










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Contributing to inter-departmental reporting exercises, such as HR metrics, RAA and RPA, risk management, BCP, equality and diversity issues, etc.




BUDGET UNIT






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Coordinating and providing support to FMS and Webcontract users, advising and assisting operational departments in drawing up and implementing the budget. Monitoring budgets, overseeing the performance of contracts, entering into budgetary acts (for commitment and payment, as well as recovery and reimbursement orders) and contracts, drafting order forms and specific contracts, and managing assigned revenue. Settling expenditure by EPLOs and Europa Experience facilities;










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Drawing up and monitoring the annual programming of contracts; Taking responsibility for the complete cycle of procedures as per the technical requirements of the operational departments: drafting and consolidating documents, launching procedures, contacting tenderers and assessing tenders all the way until contracts are awarded and signed; Coordinating, supporting and assisting all departments in monitoring contracts (amendments, dispute settlement, penalties, etc.);










—



Ex ante monitoring of procurement procedures and all budgetary acts, keeping the financial inventory up to date and conserving all budgetary acts and supporting documents and documents relating to procurement procedures;










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Drawing up periodic reports and contributions to annual activity reports and the work programme and drafting replies to budgetary resolutions, Parliament questionnaires (BUDG and CONT committees) and audit bodies (Internal Auditor, Court of Auditors);










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Monitoring the unit’s KPIs and metrics (public procurement, budget and finance). Monitoring compliance with the Minimum Internal Control Standards, including sensitive posts and the Risk Register;










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Representing DG SAFE on various bodies: Public Procurement Forum, Finance Inter-DG Steering Group (including its sub-groups).




IT POLICY UNIT






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Installing, operating, managing and maintaining the DG’s central information systems;










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Providing users with IT support and ensuring the smooth running of the DG’s peripheral IT equipment;










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Designing, developing and maintaining specific security applications.







ELI: http://data.europa.eu/eli/C/2023/376/oj
ISSN 1977-091X (electronic edition)