Recruitment notice PE/297/S – Director (function group AD, grade 14) – Directorate-General for the Presidency – Directorate for Legislative Acts
Date: 2023-10-25
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, legislative act (EU), managing director, recruitment








C_202300375EN.000101.fmx.xml












Official Journal of the European Union


EN
Series C













C/2023/375


25.10.2023







            RECRUITMENT NOTICE PE/297/S
         

            DIRECTOR (function group AD, grade 14)
Directorate-General for the Presidency – Directorate for Legislative Acts
(C/2023/375)


          
      
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of Director (AD, grade 14) in the Directorate-General for the Presidency — Directorate for Legislative Acts in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 16 569,31 per month. In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The Director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and welcomes applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the Director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General (3):






—


ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies,










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










—


planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained,










—


advising the Director-General, the Secretary-General and Members in the directorate’s areas of activity,










—


cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










—


managing and seeing through specific projects likely to involve financial responsibilities,










—


acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4),










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on them by the laws on military service,










—


be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.














(b)



Specific conditions







(i)



Qualifications







—


when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










—


a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years.




Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/










(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



12 years, at least part of which must be in the directorate’s areas of activity, including:






—


at least six years in a European and/or international environment, and










—


at least six years in management positions in a large department.


















(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with satisfactory knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking,










—


management skills,










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forward-planning skills,










—


ability to react appropriately to events,










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thoroughness,










—


communication skills.




7.   Submission of applications

The deadline for applications is:

12:00 (noon), Brussels time, on Friday 10 November 2023.

Candidates are asked to send, by email only, a personal statement in PDF format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/297/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/297/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
             (9)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see the Annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under indent (ii), ‘Professional experience required’.

(6)  UK qualifications/diplomas obtained up until 31.12.2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications. Candidates are responsible for making sure that we are in possession of their complete application file (where relevant documents are missing from the HRM portal (Streamline)).

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
Directorate-General for the Presidency
Directorate for Legislative Acts
Main tasks

(Entity comprising 156 staff: 138 officials, 13 temporary staff members and 5 contract staff members)



               11.10.2023
            







—


Directing, coordinating and supervising the directorate’s units and departments;










—


Supervising the quality of legislative texts, the work of other legislative departments and legislative planning;










—


Carrying out ad hoc tasks at the request of the Cabinet of the President, the Secretary-General and the director-general;










—


Managing projects.




LEGISLATIVE QUALITY ASSURANCE AND PUBLICATIONS UNIT






—


Ensuring the legislative quality of texts upstream by establishing, identifying and documenting drafting and procedural rules, templates and precedents for use in the directorate, as well as providing colleagues with tailor-made training courses, recommendations and opinions;










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Providing Parliament departments with templates for parliamentary and legislative texts and advising those departments on using the templates;










—


Ensuring and supervising the preparation, finalisation and publication of Parliament’s Rules of Procedure and amendments thereto;










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Contributing to inter-DG and interinstitutional work in the areas falling within the unit’s remit and fostering interinstitutional legislative cooperation; Supervising representation of the directorate within the relevant inter-DG and interinstitutional bodies;










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Ensuring and supervising publication in the Official Journal of texts falling within the directorate’s remit;










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Checking and ensuring the legislative quality of texts downstream (targeted checks, corrigenda, case-law monitoring).




LEGISLATIVE PLANNING AND COORDINATION UNIT






—


Coordinating and planning the finalisation of legislative texts with the Council on the basis of the work of the lawyer-linguists in the parliamentary committee decision-making process and, in collaboration with other departments in DG Presidency and DG IPOL, coordinating and planning the adoption of legislative texts in plenary;










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Coordinating IT projects, the database and other technical support activities for the directorate as a whole, as well as its representation in connection with e-Parliament and relations with DG ITEC as regards directorate-specific issues;










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Coordinating distribution and technical assistance, where necessary, in connection with texts received from parliamentary committees and plenary departments; coordinating the forwarding of texts to the Legislative Quality Units and to the Council as part of the process of joint finalisation with the Council;










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Proofreading legislative and non-legislative texts at the various stages of the decision-making process in Parliament, as well as technical finalisation of final legislative texts and forwarding them to the Council and the Commission;










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Analysing and summarising the information collected in the directorate’s database by lawyer-linguists tracking parliamentary committee work, with a view to drafting briefings and various notes on legislative planning for the President, the Secretary-General and the Deputy Secretary-General, in collaboration with other departments concerned;










—


Coordinating distribution to the Legislative Quality Units of texts received from Members and parliamentary committees for drafting support (Drafting Support Tool).




LEGISLATIVE QUALITY UNIT A — ECONOMIC AND SCIENTIFIC POLICY
+ English Section
+ Irish Section
+ Danish Section
+ Italian Section






—


Assisting committee secretariats and Members with legislative drafting, in particular for draft reports and opinions and amendments in committee and in plenary;










—


Providing assistance at plenary sittings (briefings, votes, texts adopted);










—


Providing procedural assistance and legislative drafting support during negotiations with the Council;










—


Finalising legislative texts;










—


Finalising the Rules of Procedure, the Union budget, interinstitutional agreements and other legal texts.




LEGISLATIVE QUALITY UNIT B — STRUCTURAL AND COHESION POLICY
+ German Section
+ French Section
+ Dutch Section
+ Romanian Section
+ Swedish Section






—


Assisting committee secretariats and Members with legislative drafting, in particular for draft reports and opinions and amendments in committee and in plenary;










—


Providing assistance at plenary sittings (briefings, votes, texts adopted);










—


Providing procedural assistance and legislative drafting support during negotiations with the Council;










—


Finalising legislative texts;










—


Finalising the Rules of Procedure, the Union budget, interinstitutional agreements and other legal texts.




LEGISLATIVE QUALITY UNIT C — CITIZENS’ RIGHTS
+ Bulgarian Section
+ Finnish Section
+ Maltese Section
+ Slovak Section
+ Slovenian Section






—


Assisting committee secretariats and Members with legislative drafting, in particular for draft reports and opinions and amendments in committee and in plenary;










—


Providing assistance at plenary sittings (briefings, votes, texts adopted);










—


Providing procedural assistance and legislative drafting support during negotiations with the Council;










—


Finalising legislative texts;










—


Finalising the Rules of Procedure, the Union budget, interinstitutional agreements and other legal texts.




LEGISLATIVE QUALITY UNIT D — BUDGET AFFAIRS
+ Czech Section
+ Spanish Section
+ Hungarian Section
+ Latvian Section
+ Portuguese Section






—


Assisting committee secretariats and Members with legislative drafting, in particular for draft reports and opinions and amendments in committee and in plenary;










—


Providing assistance at plenary sittings (briefings, votes, texts adopted);










—


Finalising legislative texts;










—


Providing procedural assistance and legislative drafting support during negotiations with the Council;










—


Coordinating the preparation, signing and publication of the budget, decisions to mobilise special instruments not included in the MFF, and discharge decisions;










—


Finalising the Rules of Procedure, the Union budget, interinstitutional agreements and other legal texts.




LEGISLATIVE QUALITY UNIT E — EXTERNAL AFFAIRS
+ Polish Section
+ Lithuanian Section
+ Croatian Section
+ Estonian Section
+ Greek Section






—


Assisting committee secretariats and Members with legislative drafting, in particular for draft reports and opinions and amendments in committee and in plenary;










—


Providing assistance at plenary sittings (briefings, votes, texts adopted);










—


Providing procedural assistance and legislative drafting support during negotiations with the Council;










—


Finalising legislative texts;










—


Finalising the Rules of Procedure, the Union budget, interinstitutional agreements and other legal texts.







ELI: http://data.europa.eu/eli/C/2023/375/oj
ISSN 1977-091X (electronic edition)