Recruitment notice PE/293/S – Director (function group AD, grade 14) – Secretary-General – Cabinet of the Secretary-General
Date: 2023-09-08
Institutions: European Parliament
Subjects: Secretary General of an Institution, administrator, competition (EU), managing director, recruitment








CA2023318EN.01000101.xml










8.9.2023   


EN


Official Journal of the European Union


CA 318/1








            RECRUITMENT NOTICE PE/293/S
         

            DIRECTOR
         
(function group AD, grade 14)
Secretary-General – Cabinet of the Secretary-General
(2023/C 318 A/01)


          
      
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Cabinet of the Secretary-General in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 16 569,31 per month. In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):






—


Advising the Secretary-General about all aspects of the functioning of the Secretariat;










—


Monitoring all the activities of one or more directorates-general in the Secretariat, channelling information to his or her superiors and staff, facilitating interdepartmental relations;










—


Leading and coordinating the work of the Cabinet (administrative management and management of work);










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Liaising with the units which report directly to the Secretary-General;










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Screening and monitoring files submitted to the Secretary-General for signature;










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Confirming the arrangements for the allocation of official mail;










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Accompanying the Secretary-General to/representing him or her at meetings inside and outside Parliament, chairing/taking part in administrative meetings;










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Liaising on a permanent basis with all discussion partners inside and outside the EP and with the political groups on administrative and budgetary matters;










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Liaising with the departments responsible for preparing and implementing the EP’s budget;










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Dealing with sensitive matters;










—


Acting as an arbitrator.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4);










—


enjoy full rights as a citizen;










—


have fulfilled any obligations imposed on them by the laws on military service;










—


be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.














(b)



Specific conditions







(i)



Qualifications required







—


when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










—


a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years.




Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.










(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:

12 years, at least part of which must be in the directorate’s areas of activity, and including at least six years in a European and/or international environment, and at least six years in management positions in a large department.










(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with satisfactory knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking;










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management skills;










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forward-planning skills;










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ability to react appropriately to events;










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thoroughness;










—


communication skills.




7.   Submission of applications

The deadline for applications is:

12:00 (noon), Brussels time, on Friday 22 September 2023
            .
Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘
            For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/293/S
            ’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/293/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu.
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
             (9). These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see Annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under indent (ii), ‘Professional experience required’.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/.

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications. Candidates are responsible for making sure that we are in possession of their complete application file (where relevant documents are missing from the HRM portal (Streamline)).

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
Cabinet of the Secretary-General and units which report directly to the Secretary-General
Main tasks

(Entity comprising 50 staff: 44 officials, 4 temporary staff members and 2 contract staff members)



               18.7.2023
            







—


Assisting the Secretary-General in the performance of his or her duties;










—


Overseeing, coordinating and supervising the units which report directly to the Secretary-General;










—


Acting as authorising officer by subdelegation as required;










—


Representing the Cabinet of the Secretary-General on various committees and/or in interinstitutional forums.




INTERNAL AUDIT UNIT






—


Providing Parliament with independent and objective assurance and consulting services designed to add value and improve its operations. Bringing a systematic and disciplined approach to the evaluation of governance, risk management and control processes and proposing actions aimed at improving those processes. Carrying out work (planning, implementation and reporting) on the basis of an ongoing process of consultation with the departments;










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Assessing the action taken by audited departments on all measures agreed during each audit, by the deadline set, as part of the half-yearly transversal follow-up process, and drawing up a half-yearly report to Parliament after bilateral consultation of the departments concerned;










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Preparing and adopting an annual work programme based on, and with priorities set according to, a global risk analysis, including direct consultation of each authorising officer by delegation;










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Holding regular meetings with the relevant authorities, in particular with the Audit Panel and the Secretary-General, as part of Parliament’s governance arrangements; drawing up an annual report to Parliament giving details of the number and types of internal audits carried out, the main recommendations made and the action taken on those recommendations; presenting the annual report to the Bureau and the Committee on Budgetary Control;










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Adapting and/or developing the requisite methodological tools with a view to optimising the audit process and constantly improving the performance of the Internal Audit Unit;










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Providing assurance and consulting services for the European Ombudsman (as described in point (1).




DATA PROTECTION UNIT






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Informing and advising the controller and employees who carry out processing operations of their obligations in this area;










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Keeping a register of the processing operations conducted;










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Informing personal data controllers and data subjects of their rights and obligations, and ensuring staff awareness-raising and training;










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Ensuring, in an independent manner, the internal application of Regulation (EU) 2018/1725; monitoring compliance with the regulation, other applicable EU legislation containing data protection provisions and the controller’s internal rules on personal data protection;










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Carrying out advisory, assessment, supervisory and information-related work in the area of personal data protection, in cooperation with the relevant Secretariat departments;










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Notifying the European Data Protection Supervisor of the processing operations likely to present specific risks;










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Ensuring administrative coordination, preparing legal acts and monitoring case-law; DPC-DPO network and trainees;










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Cooperating with the European Data Protection Supervisor and with counterpart departments in the other institutions.