Recruitment notice PE/291/S – Director (function group AD, grade 14) – Directorate-General for Communication – Directorate for Resources
Date: 2023-06-26
Institutions: European Parliament
Subjects: administrator, communications policy, competition (EU), managing director, recruitment








CA2023222EN.01000101.xml










26.6.2023   


EN


Official Journal of the European Union


CA 222/1






RECRUITMENT NOTICE PE/291/S
DIRECTOR
(function group AD, grade 14)
Directorate-General for Communication – Directorate for Resources
(2023/C 222 A/01)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Communication — Directorate for Resources, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 16 292,34 per month. In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






—


ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies,










—


managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










—


planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained,










—


advising the director-general, the Secretary-General and Members in the directorate’s areas of activity,










—


cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










—


managing and seeing through specific projects likely to involve financial responsibilities,










—


acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4),










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on them by the laws on military service,










—


be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.














(b)



Specific conditions







(i)



Qualifications required







—


when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










—


a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years.




Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/










(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:

12 years, at least part of which must be in the directorate’s areas of activity, and including at least six years in a European and/or international environment, and at least six years in management positions in a large department.










(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with satisfactory knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking;










—


management skills;










—


forward-planning skills;










—


ability to react appropriately to events;










—


thoroughness;










—


communication skills.




7.   Submission of applications

The deadline for applications is:

12.00 (noon), Brussels time, on Monday 10 July 2023.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/291/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/291/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see Annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications. Candidates are responsible for making sure that Parliament’s departments are in possession of their complete application file (where relevant documents are missing from the HRM portal (Streamline)).

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
Directorate-General for Communication — Directorate for Resources
Main tasks

(Entity comprising 53 staff: 39 officials, 2 temporary staff members and 12 contract staff members)

8.5.2023






—


Overseeing, coordinating and supervising the five units in the directorate in accordance with the relevant rules, and in a spirit of customer service, with a view to achieving the DG’s objectives;










—


Proposing and implementing strategies for efficient use of resources allocated to the DG by the budgetary authority and coordinating planning exercises with other responsible departments, including the DG’s Strategy and Innovation Unit, the responsible departments in DGs FINS, PERS, ITEC and INLO and the Secretary-General’s Cabinet;










—


Drawing up ‘screening’ analyses for resources (posts, contracts, external staff) and programmes in order to maximise the DG’s capacity, in particular through training, monitoring SEF projects and defining key performance indicators (KPIs);










—


Liaising with the DG’s other entities and with other DGs, including through participation in the Resources Directors Group;










—


Analysing measures to be taken where circumstances are particularly sensitive, and making proposals to senior management in that regard, for example, relating to staff reports, mobility, long-term illness and disability.




PERSONNEL UNIT






—


Managing and following up specific and cross-departmental HR matters: SEF/PPP or internal projects, selection procedures, mobility exercise, monitoring inter-DG agreements, harmonisation of job descriptions, ‘photographie des services’ (departmental snapshot), changes in working time and structural teleworking arrangements, HR indicators, career days, Career Opportunities platform, etc.;










—


Managing and monitoring establishment plan posts and staff movements in the DG (advertising of posts, interviews, recruitment, contract extensions, upgradings); managing the contract staff budget allocated to the DG;










—


Defining professional training needs, drawing up and implementing the annual training plan, assisting the units in implementing planned actions; managing external training and the budget allocated to the DG for such training;










—


Managing mission orders, monitoring the DG’s missions budget and managing derogation procedures; participating in the inter-DG working group on eMISS;










—


Coordinating, managing, welcoming and integrating trainees in Parliament’s headquarters and in EP liaison offices, as well as newly recruited staff and staff who have transferred to the DG;










—


Monitoring the staff reports procedure: merit points, complaints and promotions;










—


Providing a career counselling and guidance service;










—


Other tasks: data protection, EMAS, DG Confluence site, etc.




PROCUREMENT, CONTRACTS AND GRANT MANAGEMENT UNIT






—


Scheduling the DG’s calls for tenders and monitoring their implementation: coordinating and monitoring interinstitutional procedures, managing ex ante evaluation of procurement and grant procedures by verifying their regularity and legality, defining financial circuits, helping to draft financial and implementation reports, managing ex post controls;










—


Advising operational units on the structuring and implementation of invitations to tender: monitoring procurement procedures, managing legal issues, in particular issues relating to intellectual property rights, drafting internal rules and administrative procedures;










—


Providing assistance in the structuring, drafting, evaluation and conclusion of contracts for grant programmes managed by the operational units: providing assistance on legal issues relating to the implementation of grants, drafting manuals of procedure and circuits for the management of grants, cooperating with the other institutions and Parliament’s other services on grant-related matters;










—


Taking on responsibility for document management and archiving procedures at DG level.




INFORMATICS UNIT






—


Managing the DG’s IT equipment stock, including in the liaison offices; providing IT support and assistance for all users in the DG in connection with day-to-day problems and exceptional events; supporting the coordination of cybersecurity compliance in the DG;










—


Managing and supporting the DG’s projects, taking on technical responsibility, coordinating certain IT systems, information security and IT governance in general;










—


Managing premises in Brussels and Strasbourg; processing and following up requests from departments for technical assistance; assisting the departments in monitoring their inventory;










—


Ensuring project follow-up and facilitating communication and interaction with DG ITEC and other DGs while approved projects are being carried out; identifying and preparing new IT ideas from the DG’s departments with a view to introducing them in the next IT programme cycle;










—


Advising units and the Directorate on IT aspects such as cybersecurity, framework contracts, innovative technologies and IT governance.




PERFORMANCE AND BUDGET MANAGEMENT UNIT






—


Establishing an effective and coherent means of measuring the performance of all the DG’s activities by means of indicators assessing client satisfaction and unit productivity; disseminating these indicators by publishing regular reports and analyses and keeping senior management and users informed;










—


Carrying out budgetary planning (presenting the DG’s contribution to the budgetary procedure, drawing up and monitoring budget management, drawing up reports on budgetary and financial management), risk management and internal control, drawing up the annual activity report and following up the discharge and audit reports;










—


Carrying out ex ante verification of all financial transactions (commitments, payments, recovery and regularisation orders) in order to verify their legality and regularity;










—


Managing financial systems, providing a helpdesk for accounting and financial systems, distributing invoices among the departments, performing transactions and drafting accounting reports.




BUSINESS CONTINUITY AND ORGANISATIONAL RESILIENCE UNIT






—


Designing and developing guidelines and protocols for rapid and effective crisis management in the DG, focusing on interdependence between departments;










—


Guiding, coordinating and supporting the DG’s senior management in the preparation and implementation of business continuity plans at directorate and/or business level;










—


Supporting the Resources Directorate by helping to strengthen the DG’s resilience and business continuity management;










—


Providing the DG’s staff with introductory training on the basic concepts of business continuity and preparing awareness-raising exercises on these aspects.