Recruitment notice PE/286/S – Director-General (Function group AD, grade 15) – Directorate-General for Innovation and Technological Support
Date: 2023-01-20
Institutions: European Parliament
Subjects: administrator, competition (EU), innovation, job vacancy, managing director, recruitment








CA2023020EN.01002401.xml










20.1.2023   


EN


Official Journal of the European Union


CA 20/24






RECRUITMENT NOTICE PE/286/S
DIRECTOR-GENERAL
(Function group AD, grade 15)
DIRECTORATE-GENERAL FOR INNOVATION AND TECHNOLOGICAL SUPPORT
(2023/C 20 A/05)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director-general (AD, grade 15) in the Directorate-General for Innovation and Technological Support, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD 15 (2). The basic salary is EUR 18 433,77 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Luxembourg. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director-general will be required to carry out the following duties (3) in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General:






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ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly,










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proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods and committing financial resources,










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managing and/or overseeing cross-cutting projects,










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advising the Secretary-General and Members of Parliament within their remits, cooperating with the Jurisconsult and the other directors-general,










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where appropriate, representing Parliament,










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acting as authorising officer by delegation,










—


where necessary, deputising for the Secretary-General.




5.   Eligibility

The procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)




General criteria


Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States (4),










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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be able to produce the appropriate character references as to their suitability for the performance of their duties.














(b)




Specific criteria








(i)



Qualifications







—


when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










—


a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.
Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.














(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



15 years, at least part of which must be in the directorate-general’s areas of activity, and including at least 9 years in a European and/or international environment, and at least 9 years in management positions in a large department.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking;










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management skills;










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forward-planning skills;










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ability to react appropriately to events;










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thoroughness;










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communication skills.




7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday 3 February 2023

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/286/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/286/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/.

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR INNOVATION AND TECHNOLOGICAL SUPPORT

MAIN TASKS


(Entity comprising 539 staff: 345 officials, 54 temporary staff members and 140 contract staff members)


9.1.2023







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Organising and supervising the activities of the directorate-general;










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Representing the directorate-general on Parliament bodies, at internal and external meetings;










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Meetings and activities with Members, in particular the Vice-Presidents with responsibility for IT, and monitoring parliamentary activity;










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Acting as authorising officer by delegation;










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Monitoring the management of the DG’s staff, including staff reports;










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Organising and managing the director-general’s secretariat, managing the diary and mail;










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Liaising at interinstitutional and international level;










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Overseeing gender equality policy within the DG, and representing and/or ensuring representation of the DG on joint and other committees.




Units attached to the director-general:
STRATEGY AND INNOVATION UNIT
ENTERPRISE ARCHITECTURE UNIT
+ Business Analysis and Architecture
DIRECTORATE A
DIRECTORATE FOR DEVELOPMENT AND SUPPORT






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Ensuring coordination of the Project Support Management Office and IT strategy governance;










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Directing, coordinating and motivating the directorate’s units and departments; ensuring consistency of the units’ activities with the directorate’s mission letter; deciding on managerial and technical strategic IT choices;










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Acting as principal authorising officer by subdelegation;










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Liaising with the political and administrative authorities and user DGs (including inter-DG committees);










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Managing the risks inherent to the directorate’s activities;










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Ensuring consistency of the directorate’s internal processes;










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Managing relations with current and prospective suppliers.




Units attached to Directorate A:
USER SUPPORT UNIT
+ Operational Management
+ Service Management
+ Quality
MEMBERS’ DIGITAL EXPERIENCE UNIT
+ Digital Workplace Assistance
+ Members’ IT Communication
LEGISLATIVE IT SYSTEMS UNIT
+ e-Parliament Suite
+ Solutions
+ Parliamentary Systems
+ Legislative Systems
CORPORATE IT SYSTEMS UNIT
+ MEP Systems
+ Central Systems
+ HR Systems
+ Enterprise Resource Planning Systems
+ Communication Systems
PROJECTS SUPPORT UNIT
+ Project Support Management Office
+ Quality Assurance and Testing
+ Business Software Selection
DIRECTORATE B
DIRECTORATE FOR PUBLISHING, INNOVATION AND DATA MANAGEMENT






—


Continuing the restructuring and development of the directorate;










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Managing, coordinating and motivating the directorate’s units;










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Ensuring the allocation and sound management of the directorate’s human and financial resources;










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Following up the directorate’s ongoing actions and projects;










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Acting as a central secretariat for the directorate;










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Representing the institution on the Management Committee of the Publications Office.




Units attached to Directorate B:
INNOVATION, INTRANETS AND DIGITAL SOLUTIONS UNIT
+ Content and Engagement
+ Digital Solutions and Tools
DATA MANAGEMENT, DOCUMENT PRODUCTION UNIT
+ Data Management, Document Processing
+ Multilingual Document Preparation
PRINTING UNIT
+ High-Quality Products and Logistics
+ Instant Printing and Delivery
+ Unified Printing
PUBLISHING SUPPORT AND VISUAL PROJECTS UNIT
+ Clients and Projects
+ Publication Automation
DIRECTORATE C
DIRECTORATE FOR RESOURCES






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Managing, coordinating and motivating the directorate’s units and departments and ensuring that their activities are consistent;










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Supervising the management of contracts and the programming of public procurement procedures;










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Supervising human resources management for the DG and conducting training policy;










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Ensuring budget implementation in line with the Financial Regulation and supervising ex-ante verification activities;










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Overseeing implementation of a coordinated communication policy for the DG and coordinating internal communication campaigns;










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Supervising client relations with the political and administrative authorities, user DGs and political groups.




Units attached to Directorate C:
HUMAN RESOURCES UNIT
+ Ex-Ante Verification
+ HR Management and Professional Training
FINANCIAL RESOURCES MANAGEMENT UNIT
PROCUREMENT, CONTRACTS AND GRANT MANAGEMENT UNIT
+ Procurement Administration
+ Contract Administration
CUSTOMER EXPERIENCE UNIT
+ Customer Relationship Management
+ Customer Service Enhancements
DIRECTORATE D
DIRECTORATE FOR INFRASTRUCTURE AND EQUIPMENT






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Ensuring that the IT infrastructure and the services which depend on it are available and operational at the desired level of service; monitoring the IT infrastructure and the information systems inherent in Parliament’s activities; operating this infrastructure and these systems in such a way as to achieve the expected levels of service (service level agreements and operational level agreements);










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Managing telecommunications services: videoconference equipment, studios, meeting rooms, network connections, TV distribution, etc. Liaison offices: managing IT resources (access, telephones, network, email). For all Parliament’s individual IT equipment: ensuring delivery, acceptance, configuration, allocation, removal, maintenance and repair, management of product catalogues, planning of logistical and operational services, decommissioning, management of software assets and electronic voting;










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Identifying and deploying new products for other units in DG ITEC and IT managers in Parliament; providing support and high-level technical advice to other units; researching, testing and making available turnkey solutions in line with Parliament’s evolving needs;










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Defining, coordinating, implementing and monitoring Parliament’s cloud strategy; integrating the digital workplace (unified communication and email, SharePoint, Office 365, Mac OS and Windows, telephony) with the cloud services; developing a competence centre on cloud computing;










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Implementing projects in connection with IT infrastructure (data centre, telephony, cabling, networks, videoconference), design and level 3 support in IT infrastructure, network security and technical vigilance of IT infrastructure;










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Managing the directorate’s administrative and financial resources.




Units attached to Directorate D:
NETWORKS AND ACCESS UNIT
+ Engineering for Telecom Network and Access Services
+ Telecom Cabling and Specific Projects
+ Identity and Access Management Engineering
INDIVIDUAL EQUIPMENT AND LOGISTICS UNIT
+ ICT Logistics and Operations
+ Software and Cloud Assets Management
+ Electronic Voting and Associated Services
ICT OPERATIONS AND HOSTING UNIT
+ Supervision and Operations
+ Capacity and Continuity
ARCHITECTURE, PLANNING AND COORDINATION UNIT
DIGITAL WORKPLACE AND CLOUD ENGINEERING UNIT
+ Digital Workplace
+ Cloud Competence Centre
HYBRID HOSTING SERVICES UNIT
+ Hybrid Hosting Platform Operations
+ Hybrid Hosting Platform Development and Growth
DIRECTORATE E
DIRECTORATE FOR CYBERSECURITY






—


Implementing the governance structure and all related aspects (internal organisation, defining the multiannual roadmap); monitoring technological developments; monitoring cybersecurity policies, standards and guidelines;










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Monitoring specific projects and initiatives having an impact on IT security (e.g. participating on governing boards or in product and equipment selection procedures);










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Coordinating all types of activities to support the main task, including participating in the CERT-EU committee;










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Managing human and financial resources:










—


Managing incidents and ensuring coordination of the defined list of actions, including drawing up reports for management and the authorities; carrying out evaluations and control of IT security;










—


Carrying out user information actions.




Units attached to Directorate E:
CYBERSECURITY POLICIES, STANDARDS AND GUIDELINES UNIT
ICT SECURITY OPERATIONS UNIT
CYBERSECURITY THREATS, RISK MONITORING AND REPORTING DATA PROTECTION COMPLIANCE UNIT