Recruitment notice PE/284/S – Director (function group AD, grade 14) – Directorate-General for Parliamentary Democracy Partnerships – Directorate for External Liaison Offices
Date: 2023-01-20
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, managing director, recruitment, representative democracy








CA2023020EN.01001401.xml










20.1.2023   


EN


Official Journal of the European Union


CA 20/14






RECRUITMENT NOTICE PE/284/S
DIRECTOR
(function group AD, grade 14)
DIRECTORATE-GENERAL FOR PARLIAMENTARY DEMOCRACY PARTNERSHIPS – DIRECTORATE FOR EXTERNAL LIAISON OFFICES
(2023/C 20 A/03)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Parliamentary Democracy Partnerships — Directorate for External Liaison Offices, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD 14 (2). The basic salary is EUR 16 292,34 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies,










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained,










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advising the director-general, the Secretary-General and Members in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)




General conditions


Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States (4),










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.














(b)




Specific conditions








(i)



Qualifications required







—


when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,
or










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a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.
Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.














(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



12 years, at least part of which must be in the directorate’s areas of activity, and including at least 6 years in a European and/or international environment, and at least 6 years in management positions in a large department.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






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strategic thinking,










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management skills,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




7.   Submission of applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday 3 February 2023

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/284/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/284/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/.

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR PARLIAMENTARY DEMOCRACY PARTNERSHIPS — DIRECTORATE FOR EXTERNAL LIAISON OFFICES

MAIN TASKS


(Entity comprising 40 staff: 35 officials (including 4 officials seconded to the EEAS and 5 officials made available by other DGs), 3 temporary staff members and 2 contract staff members)


9.1.2023







—


Representing Parliament in third countries and international organisations, including via its UK Liaison Office, its US Congress Liaison Office in Washington DC as well as Parliament antennas at the United Nations in New York, at the Association of Southeast Asian Nations (ASEAN) in Jakarta and at the African Union’s Secretariat in Addis Ababa;










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Overseeing, coordinating and motivating the directorate’s units and services, and ensuring staff management and organisation of the directorate as a whole;










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Promoting and facilitating EU values and interests globally — via the European Union Visitors Programme (EUVP) Unit — by means of people-to-people diplomacy and open dialogue with external partners who are invited to carry out study visits to EU institutions, with a focus on visitors from continental democracies;










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Managing projects;










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Acting as authorising officer by subdelegation.




EUROPEAN PARLIAMENT LIAISON OFFICE IN THE UNITED KINGDOM






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Contributing to relations between the European Parliament, the British Parliament and the British national, regional and local authorities; providing information on the political situation in the United Kingdom to the political authorities and to management;










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Stimulating and ensuring public debate on the work of Parliament using all appropriate means, including by addressing EU citizens, young people and pro-European Britons, with the organisation of debates and political and cultural events; carrying out campaigns on values such as cultural diversity and human rights; developing the ‘together.eu’ volunteer network;










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Providing logistical support to the President, Members and parliamentary delegations carrying out activities in the United Kingdom;










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Handling the financial management of activities carried out by the Office; managing human resources and logistics for the ‘Europe House’;










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Providing information to the national, regional and specialist media (written press, TV, radio, online, social media) on positions taken by the European Parliament; managing the Office’s website;










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Implementing interinstitutional relations with the European External Action Service (EEAS), including joint management of public space.




EP-US CONGRESS LIAISON OFFICE IN WASHINGTON DC






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Facilitating parliamentary dialogue with the US Congress and other authorities by preparing visits or virtual meetings of the Transatlantic Legislators’ Dialogue (TLD) or the Delegation for Relations with the United States, delegations of parliamentary committees or other EP bodies, authorities and Members visiting the United States;










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Strengthening ties with the bodies of Congress at all levels; preparing visits by Members or by EP or Congress staff aimed at improving mutual understanding;










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Developing contacts with think tanks, universities, academic institutions and focus groups, as well as with NGOs and other stakeholders; developing the Office’s participation in seminars and conferences of interest, as well as promoting information about the EU and raising awareness about the work of the EU in forums and university and academic circles;










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Providing useful information on developments in the United States, particularly in Congress, to all users in Brussels, and implementing means to specifically identify the main legislative issues of joint interest;










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Implementing the communication strategy for the Office (social media, EPLO briefings); drafting documents explaining the EP and its policies to the American public;










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Ensuring the smooth functioning and sound financial management of the Office;










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Developing networks, including former trainees and participants in EUVP programmes, CRS, GAO, CBO alumni, etc.;










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Maintaining and developing ‘communities’ among the European population in the United States, as set out in the SEF, in order to prepare the campaign for the next European elections, in particular ensuring that volunteers and young Europeans remain active;










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Strengthening interinstitutional collaboration with the EU delegation in Washington DC (EEAS and European Commission).




EP-UNITED NATIONS REGIONAL ANTENNA






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Liaising with the UN Secretariat, UN agencies and Programmes, with a special focus on the Offices of the President of the General Assembly and the United Nations Secretary-General (UNSG);










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Increasing and promoting the EP role and visibility within the UN system, especially during the Session of the General Assembly of the United Nations (UNGA);










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Ensuring more regular and structured exchanges with the Presidency of the UNGA and with the EU Member States in that respect;










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Promoting the work of EP parliamentary committees and supporting them when sending a delegation to the UN;










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Liaising with EU Member States on the parliamentary dimensions of policies, as well as with third country missions, as appropriate;










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Strengthening and deepening cooperation in the field of election observation and assistance;










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Contributing to the development of cooperation with the IPU in the framework of the UN activities;










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Contributing to the development of cooperation with the Inter-Parliamentary Union (IPU) and the UN Department of Political and Peacebuilding Affairs on political mediation;










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Liaising with academics, experts, think tanks and NGOs based in New York whose multilateral activities are particularly useful for EP bodies;










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Ensuring better and more regular exchanges of information between the UN, the EU and the EP;










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Identifying global topics/speakers (including external advisers to the UN) that could be relevant for the activities of Parliament’s Committees and Standing Delegations; ensuring visibility and generating interest at the UN for EP activities and policy priorities.




EP-ASEAN REGIONAL ANTENNA






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Promoting the exchange of knowledge and good practice with the ASEAN Inter-Parliamentary Assembly (AIPA) and the national parliaments of the ASEAN Member States;










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Working in coordination with all EU institutional actors involved in EU-ASEAN relations, such as the EP and the other institutions, including the EEAS and its delegations in the region;










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Contributing to the development of a permanent multilateral EU-ASEAN dialogue on the basis of the agreement concluded in 2021 between the chair of the DASE delegation and the AIPA Secretary-General;










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Raising awareness of the EP’s institutional role and policies and improving its visibility in the region; promoting assistance in preparing and following up EP activities in the region; promoting the exchange of good legislative practice in areas of common interest;










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Creating a set of dedicated communication tools and activities for raising awareness of cooperation between regions and fostering people-to-people contacts;










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Developing a network of think tanks and political foundations in the ASEAN region;










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Keeping EP Members and staff informed on a regular basis about political and legislative developments in the ASEAN region and vice versa; facilitating working relations between the national parliamentary research services of the ASEAN region, the EPRS and the policy departments.




EP-AFRICAN UNION REGIONAL ANTENNA






—


Strengthening EU relations with the African Union (AU) and its Member States, including EU-AU Council-to-Council meetings and EU-AU Commission-to-Commission meetings; participating in AU-EU Summits and in the implementation of related Action Plans;










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Developing ACP relations with the African Union especially with a view to the post-Cotonou Agreement;










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Taking part in AU Election Observation Missions, and deepening cooperation in the area of electoral processes with the AU Democracy and Electoral Assistance Department;










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Taking part in Pan African Parliament activities; contributing to the ongoing capacity-building programme for the Pan-African Parliament;










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Contributing to activities of the eight Regional Economic Communities (RECs), including the activities of their parliamentary bodies;










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Ensuring annual EP missions of the EP Delegation for relations with the Pan-African Parliament (DPAP) to Midrand and the EP Delegation for Relations with South-Africa (D-ZA) to Pretoria etc.; and, in a future scenario, providing input/coordinating closely with EU Delegation to the ACP-EU Joint Parliamentary Assembly (JPA) missions to Addis-Ababa;










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Developing instruments to enhance parliamentary dialogue in order to support exchanges between AU Parliament and the EP on best practices in legislation and promoting the adoption of EU-based legislation in areas of common interest.




EUROPEAN UNION VISITORS PROGRAMME (EUVP) UNIT






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Preparing programmes of visits and meetings within the institutions, and also with external contacts, on the basis of visitors’ specific interests; where appropriate, organising virtual visits;










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Managing the Parliament-Commission interinstitutional unit responsible for coordinating individual study visits to the EU institutions in Brussels and/or Strasbourg, involving some 300 visitors a year who are non-EU nationals;










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Maintaining direct and effective cooperation on a daily basis with the EU delegations and the EP liaison offices and regional antennas outside the EU in order to improve arrangements for preparing, selecting and supporting applicants for the study visit programme;










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Handling financial management and administrative coordination for all these visits;










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Developing regular ties with departments in the various institutions (EP, Commission, Council, CoR, EESC, EEAS, etc.) and with think tanks and universities;










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Developing and carrying out communication activities and regularly updating the website, Facebook page and publications providing information about the programme;










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Drawing up itineraries, and booking flights and hotels (and arranging insurance and visas, where appropriate).