Recruitment notice PE/283/S – Director (function group AD, grade 14) – Directorate-General for Communication – Directorate for Campaigns
Date: 2023-01-20
Institutions: European Parliament
Subjects: administrator, communications policy, competition (EU), job vacancy, managing director, recruitment








CA2023020EN.01000801.xml










20.1.2023   


EN


Official Journal of the European Union


CA 20/8






RECRUITMENT NOTICE PE/283/S
DIRECTOR
(function group AD, grade 14)
DIRECTORATE-GENERAL FOR COMMUNICATION – DIRECTORATE FOR CAMPAIGNS
(2023/C 20 A/02)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for the Presidency — Directorate for Campaigns, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD14 (2). The basic salary is EUR 16 292,34 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies;










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity;










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planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained;










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advising the director-general, the Secretary-General and Members in the directorate’s areas of activity;










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity;










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managing and seeing through specific projects likely to involve financial responsibilities;










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)




General conditions


Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4);










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enjoy full rights as a citizen;










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have fulfilled any obligations imposed on them by the laws on military service;










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be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.














(b)




Specific conditions








(i)



Qualifications required







—


when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,
or










—


a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.
Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.














(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



12 years, at least part of which must be in the directorate’s areas of activity, and including at least six years in a European and/or international environment, and at least six years in management positions in a large department.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






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strategic thinking;










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management skills;










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forward-planning skills;










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ability to react appropriately to events;










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thoroughness;










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communication skills.




7.   Submission of applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday 3 February 2023

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/283/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/283/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) No 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31 December 2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(8)  https://europa.eu/europass/

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR COMMUNICATION — DIRECTORATE FOR CAMPAIGNS

MAIN TASKS


(Entity comprising 97 staff: 56 officials, 10 temporary staff members and 31 contract staff members)


9.1.2023







—


Developing, coordinating and implementing actions for communication with citizens with the aim of informing them, creating a positive attitude towards the European Parliament and inviting them to become actively engaged, including by voting at elections. Typical projects: editorial content on EP websites and social media; institutional communication campaigns; activating citizens, young people and civil society organisations; managing the internet steering committee;










—


Managing, coordinating and motivating the units in the Directorate for Campaigns (including on issues relating to HR, the budget, scheduling, contracts, GDPR, IPR, training, etc.);










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Providing advice and expertise on the communication projects of other directorates in DG COMM by ensuring consistency and uniformity of communications across the DG on the basis of the Brand Book on consistent communication and in accordance with the ‘inclusive decision-maker’ concept; developing concepts, content and materials for these projects. Examples: Europe Day, Europa Experience, Digital Citizens;










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Acting as authorising officer by subdelegation.




WEB COMMUNICATION UNIT
(includes the Economic and Scientific Policies, Structural and Cohesion Policies, Constitutional Affairs and Citizens’ Rights, Budgetary Affairs and External Policies services)






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Scheduling, coordinating and producing news coverage (text, image and multimedia) about the European Parliament aimed at the general public in 24 languages via its website and event-specific sites; devising and producing infographics in 24 languages on topical issues being discussed in the European Parliament;










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Devising a strategy for and ensuring the maintenance and development of 10 ‘off site’ online communication platforms (Facebook, Twitter, Flickr, LinkedIn, Instagram, Spotify, etc.): daily publication;










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Devising and implementing the DG COMM communication and campaigns strategy (digital ground game, specific production, paid campaigns, etc.);










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Devising and describing the conceptual and editorial development of the Europarl site and Parliament’s overall online presence; participating in the related project teams (new sites, multimedia applications, etc.);










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Planning and overseeing a set of editorial projects designed to raise the media profile and improve the conceptual and ergonomic quality, the diversity and the quality of editorial products and Parliament’s online communication policy.




CONCEPT AND DESIGN UNIT






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Developing concepts for communication campaigns and providing graphic design services for online and offline communication products;










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Implementing Parliament’s revised branding strategy and its architecture;










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Applying the guidelines on ‘consistent communication’ and ensuring that DG COMM products comply with minimum quality standards and are consistent with Parliament’s overall branding strategy;










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Providing services in the area of text revision;










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Managing contracts for the purchase of media space and graphic design services;










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Drawing up invitations to tender for the purchase of media space, for graphic design and photo shoots and for validation tests (discussion groups).




YOUTH OUTREACH UNIT






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Managing the EYE biennial event (‘meeting of young Europeans’), including preparation, evaluation and follow-up activities; overseeing the progressive transformation of the ad hoc event into a permanent series of events, meetings and dialogue between young people and Parliament; overseeing the digital transformation of the EYE to make the event available in hybrid version, with in-person activities and online activities on a dedicated platform for virtual events;










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Coordinating the implementation of the youth strategy in DG COMM; analysing the youth activities organised by DG COMM in terms of their objective, consistency and effectiveness in order to propose ideas for simplifying, improving, rationalising and promoting these activities;










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Ensuring communication with young people via online platforms and websites (EYE, youthideas.eu, Youth Hub), as well as social media;










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Developing a sustainable relationship between Parliament and youth organisations by creating a network of partners organisations for: (i) working together on projects for young Europeans, (ii) enhancing communication on Parliament and the European Union, (iii) expanding the network of partner organisations so as to have a greater impact during the next European elections information campaign;










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Preparing and implementing the campaign to promote EP youth activities in the context of the European Year of Youth, in collaboration with the European Commission and other institutions and partners;










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Developing a better understanding of the target audience (existing studies and statistics and setting up further research on young Europeans);










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Managing local versions of EYE events, including all activities relating to the preparation, evaluation and follow-up of proposals; managing ‘EYE Online’ sessions, proposing regular online activities for the target audience, with the participation of MEPs and experts.




WEBMASTER UNIT
(including the Web Design and Implementation services)






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Managing Multimedia Centre projects; revising the sites of Parliament’s liaison offices; analysing tasks carried out by citizens and the impact on the SEF communication strategy ‘Reinventing the NEW Web Presence’; Monitoring Citizen app, Engagement platform, Eurobarometer and Youth Hub projects;










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Ensuring evolutive, adaptive and corrective maintenance, technical migrations and deployments, administration and operation of content contribution and publication systems for Parliament’s websites; managing development projects and drawing up internet-related studies;










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Designing new websites, including to support communication campaigns, taking account of Parliament’s visual identity and in line with the design and implementation guide for Parliament’s websites; assisting other units and directorates with their web needs and updating the guide taking into account user-experience (UX) aspects, SEO and the processing of personal data;










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Ensuring the administrative, financial and budgetary management of the unit, as well as coordination of internet activities at interinstitutional level (CEiii);










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Updating sections in line with developments in Parliament and ensuring editorial development of new sections; responding to internet users’ questions to the Webmaster concerning Parliament’s websites;










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Providing training to internal users in Parliament in the content contribution systems for the Europarl site (Scribo and SmartCMS), administering those systems and providing first-level assistance and support to users.




CIVIL SOCIETY OUTREACH UNIT






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Formulating and implementing a strategy for collaboration with pan-European organisations and civil society, providing them with clear, relevant and practical information and improving their communication skills; cooperating with the Strategic Support Unit for Liaison Offices to guide them in the implementation of a similar strategy in the Member States;










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Organising annual editions of prizes awarded by the European Parliament (including the related communication actions/campaigns), i.e. the LUX Prize and the Sakharov Prize (in collaboration with DG EXPO);










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Managing Parliament’s contemporary art collection in liaison with the Quaestor responsible for the art collection and/or the Artistic Committee (acquisitions, donations, storage, insurance, copyright and restoration of works of art); communicating about and promoting Parliament’s contemporary art collection to MEPs, staff and citizens through its online presentation and exhibition on Parliament’s premises;










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Carrying out or collaborating on ad hoc projects decided by management and/or the political authorities;










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Preparing and implementing an annual cultural programme for the Citizens’ Garden.