Recruitment notice PE/282/S – Director (function group AD, grade 14) – Directorate-General for Internal Policies of the Union – Directorate for Legislative and Committee Coordination
Date: 2023-01-20
Institutions: European Parliament
Subjects: EU law, EU policy, administrator, committee (EU), competition (EU), job vacancy, managing director, operation of the Institutions, recruitment








CA2023020EN.01000101.xml










20.1.2023   


EN


Official Journal of the European Union


CA 20/1






RECRUITMENT NOTICE PE/282/S
DIRECTOR
(function group AD, grade 14)
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION – DIRECTORATE FOR LEGISLATIVE AND COMMITTEE COORDINATION
(2023/C 20 A/01)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Internal Policies of the Union — Directorate for Legislative and Committee Coordination, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD 14 (2). The basic salary is EUR 16 292,34 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies;










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity;










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planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained;










—


advising the director-general, the Secretary-General and Members in the directorate’s areas of activity;










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity;










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managing and seeing through specific projects likely to involve financial responsibilities;










—


acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)




General conditions


Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4);










—


enjoy full rights as a citizen;










—


have fulfilled any obligations imposed on them by the laws on military service;










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be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.














(b)




Specific conditions








(i)



Qualifications required







—


when the normal period of university education is four years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States,
or










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a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.
Diplomas, whether issued in a Member State of the Union or in another country, must be recognised by an official body of a Member State of the Union, such as the ministry of education.
Candidates holding diplomas issued in a non-EU country (6) must enclose with their application an EU-equivalence for their diplomas. For further information on recognition of qualifications obtained in a non-EU country in the ENIC-NARIC networks, see https://www.enic-naric.net/.














(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



12 years, at least part of which must be in the directorate’s areas of activity, and including at least six years in a European and/or international environment, and at least six years in management positions in a large department.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (7) is required, along with very good knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking;










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management skills;










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forward-planning skills;










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ability to react appropriately to events;










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thoroughness;










—


communication skills.




7.   Submission of applications

The deadline for applications is:

12:00 (noon), Brussels time, on Friday 3 February 2023

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/282/S’) and a curriculum vitae in Europass format (8), quoting the reference number for the procedure (PE/282/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (9)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (10), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  UK qualifications/diplomas obtained up until 31.12.2020 are accepted with no other recognition required. For diplomas obtained after that date NARIC recognition is required. In practice, this means that UK diplomas issued from 1 January 2021 must be accompanied by an equivalence issued by a competent authority of a current Member State of the EU.

(7)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(8)  https://europa.eu/europass/

(9)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(10)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION — DIRECTORATE FOR LEGISLATIVE AND COMMITTEE COORDINATION

MAIN TASKS


(Entity comprising 42 staff: 37 officials, 2 temporary staff members and 3 contract staff members)


9.1.2023







—


Overseeing, coordinating and supervising the directorate’s units and departments;










—


Supervising the organisation and/or coordination of overarching committee activities (constituent meetings, hearings of Commissioners-designate, monitoring of delegated acts and of the implementation of MFF programmes, legislative negotiations with the Council, implementation of the Parliament-Commission framework agreement (international negotiations, expert groups, etc.) and of the Interinstitutional Agreement on Better Law-Making, executive oversight, transparency and document management, etc.);










—


Coordinating the preparation of meetings of the Conference of Committee Chairs (CCC) and of meetings between heads of unit in IPOL and IPOL-EXPO;










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Assisting the CCC chair during meetings of parliamentary bodies; representing DG IPOL on the Interinstitutional Coordination Group and at preparatory meetings of the Conference of Presidents of Political Groups;










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Coordinating the main cross-cutting issues (e.g. the parliamentary committees’ position on the new MFF, etc.);










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Supervising the coordination of certain work by parliamentary committees (non-legislative reports, questions of competence and methods of cooperation, programmes (or individual requests) for hearings and ad hoc missions or delegations away from the three places of work, legislative programming (input from the CCC into the Commission work programme, implementation of the Joint Declaration, etc.), cooperation with the Court of Auditors, other EU bodies (CoR, EESC) and national parliaments);










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Endorsing and submitting to the Offices requests for authorisation of extraordinary meetings of committees and delegations;










—


Acting as authorising officer by subdelegation.




LEGISLATIVE AFFAIRS UNIT






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Ensuring cross-cutting and strategic monitoring of individual items of legislation throughout the ordinary legislative procedure by attending committee and shadow-rapporteur meetings, by contributing to the development of good practices regarding the implementation of the Rules of Procedure and by replying to various questions (e.g. transparency); Monthly production of various summary tables (current files, subjects under negotiation) and the list of remits adopted by committees (for the CCC and CoP);










—


Delegated/implementing acts:






—


implementing the 2016 agreement (Interinstitutional Agreement on Better Law-Making) and responding to committee requests (helpdesk); participating in meetings of the DIA network (exchange of good practices) in close collaboration with the Legal Service;










—


drawing up various documents for the CoP and CCC, including as regards the monitoring process and the monthly overview of delegated acts, suspension periods and ‘early non-objections’;














—


Carrying out horizontal monitoring of items of legislation, including those coming under the multiannual financial framework (MFF network); giving thought to the various aspects of relations with the United Kingdom (support for the secretariat of the United Kingdom Contact Group — UKCG; network for relations with the United Kingdom); initiating the network at administrative level on negotiations on international agreements;










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Providing training, including for MEPs (Learn.EP), and information — both inside and outside Parliament — on topics covered by the unit (training for subsequent Council Presidencies, Rules of Procedure training); drawing up a manual on Parliament’s role in the negotiation of international agreements;










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Helping to implement and make proper use of existing IT tools (ITER data input training) and of Regulation (EC) No 1049/2001 of the European Parliament and of the Council (1) (requests for access to four-column documents); encouraging the use of new IT tools (Trilogue Table Editor);










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Coordinating with counterpart departments at the Commission and Council; organising meetings between future Council Presidencies and chairs of parliamentary committees (‘speed dating’);










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Making arrangements for the signing of LEX texts adopted under the ordinary legislative procedure with a view to publishing them;










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Optimising internal procedures and circuits; handling information and knowledge management within the unit, particularly in connection with remote working arrangements.




COMMITTEE COORDINATION AND LEGISLATIVE PROGRAMMING UNIT






—


Providing secretariat services for the CCC and drafting its decisions/recommendations; handling correspondence for the chair of the CCC;










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Dealing with cross-cutting issues or issues that concern multiple committees (constituent meetings of committees, committee scrutiny activities, hearings of Commissioners-designate), cooperation between committees and other institutions, procedural and institutional matters; following up parliamentary committee work in that context; ensuring political follow-up concerning implementation of the Interinstitutional Agreement on Better Law-Making;










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Handling requests for own-initiative reports, including legislative initiative reports, and for application of Rules 55 and 56, and conflicts of competence between committees; preparing CCC recommendations;










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Organising meetings of the heads of unit of IPOL and IPOL/EXPO;










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Parliamentary committees’ legislative and political agenda: annual meeting of the CCC with the College of Commissioners (Cluster meetings); providing input into the Commission’s legislative and work programme via the Summary Report and following up its implementation;










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Planning and monitoring the work of Parliament’s committees, particularly with a view to the programming of business in plenary, in cooperation with the other DGs and institutions; representing the committees at various interdepartmental meetings concerning programming;










—


Preparing, coordinating and monitoring the annual programmes of hearings and delegations; preparing the allocation of expertise budgets (cross-cutting and regulatory aspects, allocation of resources, annual report); following up cooperation between committees and national parliaments, and gathering contributions to the COSAC questionnaire;










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Ensuring that parliamentary committee proceedings run smoothly under COVID-19 working arrangements; providing statistics on committee activities; providing information on the Commission’s follow-up of EP requests.




CALENDAR UNIT






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Handling the scheduling of coordinators’ meetings, trilogues, meetings of shadow rapporteurs, working group meetings and meetings of committee and delegation secretariats;










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Handling annual planning of meetings of parliamentary committees, interparliamentary delegations and major extraordinary events, in particular those organised by the President;










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Managing resources for meetings, including meeting rooms, in accordance with the relevant rules on the scheduling of meetings;










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Scheduling of remote voting (EPvote) for parliamentary committees;










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Handling requests for derogations for meetings outside scheduled time slots;










—


Managing the DG IPOL confidential-document room.




COORDINATION OF EDITORIAL AND COMMUNICATION ACTIVITIES UNIT






—


Cooperating with DG COMM on communication actions: planning, coordination, information sharing and exchange of expertise; participating in the Bureau WG for Communication; coordinating webstreaming of public committee + delegation meetings and acting as a contact point; supporting DG COMM in its Webstreaming 4.0 project and the SEF project on EP Web Accessibility;










—


Supporting the improvement of internal communication at the level of DG IPOL by managing and feeding DG IPOL’s intranet site, including its news homepage; liaising with EP intranet and Newshound for promoting DG IPOL-related news/activities; and coordinating the production of the DG’s newsletter; promoting the work of DG IPOL with Members, including by providing communication related advice on topical issues, such as with ECIs;










—


Promoting the committee activities by editing, drafting and publishing announcements on the committees’ main page on Europarl; promoting the use of multimedia products on their webpages and inter-linkages between DG IPOL, EXPO and COMM products; promoting the coherence and quality of webpages and their development; assisting and supporting committee secretariats on communication issues, including roll call pages on the committee websites, through the Network of Communicators and Subwebmasters;










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Promoting the work of research units by managing publications on the Register and coordinating the production of Fact Sheets; supporting them on editorial questions and increasing the visibility and accessibility of their work; producing common monthly newsletter and handouts for events; cooperating with DG ITEC/EPRS in developing IT solutions, such as the management tool for Fact Sheets, the publication and authoring tool for publications, and the development of the EU legal deposit scheme;










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Cooperating with DG ITEC on the evolution of committee webpages, eCommittee sites and PETI Portal; managing other projects with DG ITEC, including improvements to the search engines, the coordination of roll-out plans, and the organisation of trainings; assisting in the continuing implementation of SEO for DG IPOL/ EXPO committees;










—


Coordinating the DG IPOL participation in the annual Europe Days including production of material; supporting the forthcoming edition of the EYE event by coordinating DG IPOL/EXPO’s contribution;










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Setting of editorial guidelines for communication products and tools; providing assistance/advice to DG IPOL/EXPO services on communication needs, tools and editorial matters; support in the organisation of trainings tailored for committee communication activities; support the implementation of the coordinated visual approach for DG IPOL’s communication products.






(1)  OJ L 145, 31.5.2001, p. 43.