Recruitment notice PE/276/S – Director (function group AD, grade 14) – Directorate-General for the Presidency – Directorate for Protocol
Date: 2022-07-18
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, managing director, protocol, recruitment








CA2022274EN.01000101.xml










18.7.2022   


EN


Official Journal of the European Union


CA 274/1






RECRUITMENT NOTICE PE/276/S
DIRECTOR (function group AD, grade 14)
DIRECTORATE-GENERAL FOR THE PRESIDENCY – DIRECTORATE FOR PROTOCOL
(2022/C 274 A/01)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for the Presidency — Directorate for Protocol, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 15 590,76 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, ethnicity, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






—


ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies;










—


managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity;










—


planning the directorate’s work (deciding on objectives and strategies); taking the decisions required to achieve the objectives set; assessing the performance of the departments within the directorate with a view to ensuring that high standards are maintained;










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advising the director-general, the Secretary-General and Members in the directorate’s areas of activity;










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity;










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managing and seeing through specific projects likely to involve financial responsibilities;










—


acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)




General conditions


Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4);










—


enjoy full rights as a citizen;










—


have fulfilled any obligations imposed on them by the laws on military service;










—


be able to produce the appropriate character references as to their suitability for the performance of the duties concerned.














(b)




Specific conditions








(i)



Qualifications required







—


a level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or










—


a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.














(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



12 years, at least part of which must be in the directorate’s areas of activity, and including at least 6 years in a European and/or international environment, and at least 6 years in management positions in a large department.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (6) is required, along with very good knowledge of at least one other official language of the European Union.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking;










—


management skills;










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forward-planning skills;










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ability to react appropriately to events;










—


thoroughness;










—


communication skills.




7.   Submission of applications

The deadline for applications is:

12.00 (noon), Brussels time, on 8 August 2022.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/276/S’) and a curriculum vitae in Europass format (7), quoting the reference number for the procedure (PE/276/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (8)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (9), in particular as regards their confidentiality and security.


(1)  Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czechia, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(7)  https://europa.eu/europass/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR THE PRESIDENCY
DIRECTORATE FOR PROTOCOL
MAIN TASKS






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Assisting the President and the political bodies of the European Parliament in all matters relating to Parliament’s protocol activities;










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Overseeing, coordinating and supervising the units within the Directorate for Protocol;










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Assisting the Deputy Secretary-General and the Director-General for the Presidency in matters relating to protocol;










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Representing the directorate-general on internal and external committees and at internal and external meetings;










—


Acting as authorising officer by subdelegation.




OFFICIAL VISITS, DELEGATIONS AND VISAS UNIT






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Assisting the President and Members in making arrangements for official visits, working visits and interparliamentary delegations (organisation, programmes, reception arrangements, VIP services, protocol rooms, diplomatic galleries, flags, etc.);










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Providing information on official receptions and events organised by Parliament;










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Providing protocol assistance during visits by interparliamentary delegations;










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Providing assistance to Members and to delegations visiting the European Parliament in obtaining visas;










—


Coordinating relations with the diplomatic corps; drafting notes verbales for the provision of diplomatic passes.




OFFICIAL CEREMONIES AND COURTESY EVENTS UNIT






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Organising annual and ad hoc official events;










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Managing official gifts presented on behalf of the European Parliament by the President and her official representatives;










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Organising ceremonies for the award of medals to outgoing Members and members of staff who have completed 15-25 years’ service at Parliament;










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Assisting Parliament’s staff in preparing for their retirement (retirement drinks, official farewell gifts);










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Planning, organising and overseeing concerts held in the Citizens’ Garden in Brussels, and during official events;










—


Drafting Members’ obituaries.