Recruitment notice PE/270/S – Director-General (Function group AD, grade 15) – Directorate-General for Parliamentary Research Services
Date: 2022-06-10
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, managing director, recruitment








CA2022226EN.01000101.xml










10.6.2022   


EN


Official Journal of the European Union


CA 226/1






RECRUITMENT NOTICE PE/270/S
DIRECTOR-GENERAL
(Function group AD, grade 15)
DIRECTORATE-GENERAL FOR PARLIAMENTARY RESEARCH SERVICES
(2022/C 226 A/01)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director-general (AD, grade 15) in the Directorate-General for Parliamentary Research Services, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 15 (2). The basic salary is EUR 17 226,53 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director-general will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):






—


ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly,










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proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods and committing financial resources,










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managing and/or overseeing cross-cutting projects,










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advising the Secretary-General and Members of Parliament within his or her remit, cooperating with the Jurisconsult and the other directors-general,










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where appropriate, representing Parliament,










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acting as authorising officer by delegation,










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where necessary, deputising for the Secretary-General.




5.   Eligibility

The procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)




General criteria


Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4),










—


enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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be able to produce the appropriate character references as to their suitability for the performance of their duties.














(b)




Specific criteria








(i)



Qualifications







—


when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










—


a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.














(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






—



15 years, at least part of which must be in the directorate-general’s areas of activity, and including at least 9 years in a European and/or international environment, and at least 9 years in management positions in a large department.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (6) and very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






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strategic thinking,










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management skills,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday, 24 June 2022.

Candidates are asked to send, by email only, a personal statement in pdf format (marked For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/270/S) and a curriculum vitae in Europass (7) format, quoting the reference number for the procedure (PE/270/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies of supporting documents relating to their studies, professional experience and current responsibilities (8)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (9), in particular as regards confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Croatia, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR PARLIAMENTARY RESEARCH SERVICES
MAIN TASKS
(Entity comprising 305 staff: 224 officials, 24 temporary staff members and 57 contract staff members)
23.5.2022.






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Performing the duties of director-general of the DG;










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Advising the Secretary-General and MEPs in their areas of activity;










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Representing the DG on Parliament bodies;










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Representing the DG on various committees and/or in interinstitutional forums;










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Providing MEPs with independent and high-quality scientific advice;










—


Acting as authorising officer by delegation;




EUROPEAN PARLIAMENT HISTORY SERVICE






—


Conducting, instigating and coordinating research on the history of the European Parliament, national parliaments, and transnational democracy;










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Publishing a variety of outputs from studies to books, briefings, podcasts, and virtual exhibitions;










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Collaborating, amongst others, with the Historical Archives, the House of European History and the Network of Houses of Great Europeans.




STRATEGIC FORESIGHT AND CAPABILITIES UNIT






—


Contributing to the interinstitutional European Strategy and Policy Analysis System (ESPAS), including the preparation of the annual ESPAS Conference, providing the secretariat for the ESPAS Steering Group, and other ESPAS related activities (project team, publications, ESPAS Plus, and representation of the ESPAS network at outside events inter alia);










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Future Shocks annual report and conference, based on analysis and mapping of risks, vulnerabilities, capabilities, opportunities and gaps of/for the EU;










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Strategic foresight (identification and analysis of medium- and long-term trends, including Horizon Scanning). Fostering foresight literacy within the EP and supporting MEPs in their policy-making responsibilities; drafting and publishing of other strategic foresight & capabilities papers and organisation of related events, meetings, etc.;










—


Outreach, networking and cooperation with other EU institutions, national foresight bodies and other strategic and policy planning organisations at EU national level and with global partners, including think tanks and universities.




STRATEGY AND INNOVATION UNIT






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Liaison with national parliaments, think tanks, academia and other outreach;










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Multimedia, internal and external communication;










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Strategy, innovation and horizontal coordination;










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Events organisation;










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Operation of Members’ Hotline.




LINKING THE LEVELS UNIT






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Preparing research and drafting briefings to make available inputs received from partner organisations, for the benefit of Members, committees and EP policy-making generally;










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Contributing to the delivery of the Linking the Levels and Completing Legislative Cycle wheels within the EP Administration’s Strategic Execution Framework (SEF) in respect of DG EPRS;










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Building close working links with partner organisations at the various levels of EU, national and regional (multi-level) governance in respect of the EU policy and legislative cycles;










—


Organising outreach events of various kinds — including Virtual Retreats, Annual Meetings on CWP, events with regions and cities — designed to thicken relations with partner organisations on all levels of governance in Europe.





DIRECTORATE A


DIRECTORATE MEMBERS’ RESEARCH SERVICE







—


Overseeing, coordinating and supervising the directorate and its units in connection with their research and analysis work on the basis of individual requests from Members and making publications available to them;










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Managing projects forming part of the Parliamentary Project Portfolio (PPP):










—


Taking part in staff recruitment and appraisal procedures;










—


Expanding interdepartmental cooperation within Parliament and interinstitutional cooperation;










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Acting as authorising officer by subdelegation.




CLIMATE ACTION RESEARCH AND TRACKING SERVICE






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Responding to research requests from clients, carrying out analyses and preparing information relating to climate policies, including written and oral responses and personalised analyses;










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Carrying out proactive research and information work plus analyses in various areas (preparation of a range of research and analysis products and overviews, in particular on legislation, updating of thematic pages on the EPRS website, training courses, support for public debate, and organisation of events);










—


Maintaining and developing contacts with relevant services both inside and outside Parliament (including DG IPOL, political groups, other European institutions, think tanks and the academic community) and supporting public debate; contributing to the development of EPRS products, procedures and strategies and to client awareness-raising; ensuring an appropriate level of quality control and compliance with editorial standards.




NEXT GENERATION EU MONITORING SERVICE






—


Responding to research requests from clients, carrying out analyses and preparing information relating to the European Union Recovery Instrument (NextGenerationEU), including written and oral responses and personalised analyses;










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Carrying out proactive research and information work plus analyses relating to the European Union Recovery Instrument (NextGenerationEU) (preparation of a range of research and analysis products and overviews, in particular on legislation, updating of thematic pages on the EPRS website, training courses, support for public debate, and organisation of events);










—


Maintaining and developing contacts with relevant services both inside and outside Parliament (including DG IPOL, political groups, other European institutions, think tanks and the academic community) and supporting public debate; contributing to the development of EPRS products, procedures and strategies and to client awareness-raising; ensuring an appropriate level of quality control and compliance with editorial standards.




ECONOMIC POLICIES UNIT






—


Responding to research requests from clients, carrying out analyses and preparing information relating to economic policies, including written and oral responses and personalised analyses;










—


Carrying out proactive research and information work plus analyses relating to economic policies (preparation of a range of research and analysis products and overviews, in particular on legislation, updating of thematic pages on the EPRS website, training courses, support for public debate, and organisation of events);










—


Maintaining and developing contacts with relevant services both inside and outside Parliament (including DG IPOL, political groups, other European institutions, think tanks and the academic community) and supporting public debate; contributing to the development of EPRS products, procedures and strategies and to client awareness-raising; ensuring an appropriate level of quality control and compliance with editorial standards.




STRUCTURAL POLICIES UNIT






—


Responding to research requests from clients, carrying out analyses and preparing information relating to structural policies, including written and oral responses and personalised analyses;










—


Carrying out proactive research and information work plus analyses relating to structural policies (preparation of a range of research and analysis products and overviews, in particular on legislation, updating of thematic pages on the EPRS and ‘What Europe does for me’ websites, training courses and organisation of events);










—


Maintaining and developing contacts with relevant services both inside and outside Parliament (including DG IPOL, political groups, other European institutions, think tanks and the academic community) and supporting public debate; contributing to the development of EPRS products, procedures and strategies and to client awareness-raising; ensuring an appropriate level of quality control and compliance with editorial standards.




CITIZENS’ POLICIES UNIT






—


Responding to research requests from clients, carrying out analyses and preparing information relating to citizens’ policies, including written and oral responses and personalised analyses;










—


Carrying out proactive research and information work plus analyses relating to citizens’ policies (preparation of a range of research and analysis products and overviews, in particular on legislation, updating of thematic pages on the EPRS website, training courses, support for public debate, and organisation of events);










—


Maintaining and developing contacts with relevant services both inside and outside Parliament (including DG IPOL, political groups, other European institutions, think tanks and the academic community) and supporting public debate; contributing to the development of EPRS products, procedures and strategies and to client awareness-raising; ensuring an appropriate level of quality control and compliance with editorial standards.




EXTERNAL POLICIES UNIT






—


Responding to research requests from clients, carrying out analyses and preparing information relating to external policies of the Union, including written and oral responses and personalised analyses;










—


Carrying out proactive research and information work plus analyses relating to external policies of the Union (preparation of a range of research and analysis products and overviews, in particular on legislation, updating of thematic pages on the EPRS website, training courses, support for public debate, and organisation of events);










—


Maintaining and developing contacts with relevant services both inside and outside Parliament (including DG IPOL, political groups, other European institutions, think tanks and the academic community) and supporting public debate; contributing to the development of EPRS products, procedures and strategies and to client awareness-raising; ensuring an appropriate level of quality control and compliance with editorial standards.




BUDGETARY POLICIES UNIT






—


Responding to research requests from clients, carrying out analyses and preparing information relating to budgetary policies, including written and oral responses and personalised analyses;










—


Carrying out proactive research and information work plus analyses relating to budgetary policies (preparation of a range of research and analysis products and overviews, in particular on legislation, updating of thematic pages on the EPRS website, training courses, support for public debate, and organisation of events);










—


Maintaining and developing contacts with relevant services both inside and outside Parliament (including DG IPOL, political groups, other European institutions, think tanks and the academic community) and supporting public debate; contributing to the development of EPRS products, procedures and strategies and to client awareness-raising; ensuring an appropriate level of quality control and compliance with editorial standards.




PUBLICATIONS MANAGEMENT AND EDITORIAL UNIT






—


Managing and supporting the production process for all EPRS publications and related products, including workflow, product planning and development, editorial review, finalisation and publication in all appropriate formats, and also ensuring follow-up and drawing up related reports;










—


Carrying out, through its dedicated support office, high-quality graphical and statistical work for EPRS publications and other products;










—


Developing, promoting and ensuring the use of quality standards and procedures common to all EPRS publications, including by producing style templates and guides and IT tools and by training colleagues;










—


Coordinating and monitoring developments concerning the Legislative Train Schedule and resulting products.




DIGITAL POLICIES UNIT






—


Responding to research requests from clients, carrying out analyses and preparing information relating to digital policies, including written and oral responses and personalised analyses;










—


Carrying out proactive research and information work plus analyses relating to digital policies (preparation of a range of research and analysis products and overviews, in particular on legislation, updating of thematic pages on the EPRS website, training courses, support for public debate, and organisation of events);










—


Maintaining and developing contacts with relevant services both inside and outside Parliament (including DG IPOL, political groups, other European institutions, think tanks and the academic community) and supporting public debate; contributing to the development of EPRS products, procedures and strategies and to client awareness-raising; ensuring an appropriate level of quality control and compliance with editorial standards.





DIRECTORATE C


DIRECTORATE FOR IMPACT ASSESSMENT AND EUROPEAN ADDED VALUE







—


Overseeing, coordinating and supervising the directorate and its units (EAVA, IMPA, EVAL and ECOS) in the field of impact assessment and European added value;










—


Overseeing, coordinating and supervising the STOA Unit;










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Managing specific projects (e.g. issuing the directorate’s publications);










—


Acting as authorising officer by subdelegation.




EX-ANTE IMPACT ASSESSMENT UNIT






—


Assisting parliamentary committees with checking the Commission’s ex-ante impact assessment work, in particular by following up the Commission’s roadmaps, systematically providing initial assessments of the quality of impact assessments drawn up by the Commission and accompanying its legislative proposals and providing detailed assessments on request;










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Assisting parliamentary committees with their own ex-ante impact assessment work, including by providing, on request, additional or alternative impact assessments relating to Commission legislative proposals, as well as impact assessments on substantive amendments;










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In connection with the above tasks, managing tendering procedures, in particular, so as to acquire the necessary expertise and ensure the quality of the work carried out;










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Acting as a central source of information and advice within Parliament on impact assessment procedures and related procedures, and raising awareness, both internally and externally, of the role of ex-ante impact assessment in the legislative cycle and Parliament’s activities in that area;










—


Liaising with the other EU institutions, as well as Member State bodies and other fora, with a view to exchanging and deepening knowledge, best practices and methodology relating to ex-ante impact assessment and Better Regulation more generally.




SCIENTIFIC FORESIGHT UNIT
INCLUDING THE SCIENTIFIC FORESIGHT SERVICE AND THE STOA SECRETARIAT






—


Carrying out research in the area of scientific and technological options assessment and scientific foresight;










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Supervising the activities of the European Science-Media Hub as a centre for exchange, analysis and training for better science communication;










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Organising events/meetings (annual conferences, workshops and ad hoc conferences, meetings with the Commission, etc.) and the work of the STOA Bureau and Panel;










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Developing relations with external experts, research institutes and universities and organising STOA delegations;










—


Managing the financial aspects of studies and events.




EX-POST EVALUATION UNIT






—


Assist parliamentary committees in their ex-post evaluation work by providing ‘European Implementation Assessments’ when they undertake Implementation Reports (INI);










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Assist parliamentary committees in their ex-post evaluation work by providing ‘Implementation Appraisals’ on existing legislation which the Commission’s Annual Work Programme proposes to update or amend;










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Assist parliamentary committees in their ex-post evaluation work by providing ‘Rolling Check-Lists’ with key reference material on evaluation, review clauses, international agreements and the European Court of Auditors’ special reports;










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Assist parliamentary committees in their ex-post evaluation work by providing other ex-post evaluations not specifically linked to INI reports;










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Liaise with relevant EU and other external partners on both substantive issues and methodological and procedural questions;










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Follow-up on the Inter-Institutional Agreement on Better Law-Making, in particular its chapter III on ‘tools’ (impact assessment and ex-post evaluation): internal EP working groups, liaise with regulatory scrutiny board, conferences, etc.;










—


Manage tender procedures in order to secure external expertise as necessary.




EUROPEAN COUNCIL OVERSIGHT UNIT






—


Monitoring and analysing the delivery of the European Council in respect of the commitments made in the Conclusions of its meetings in the form of a regular Rolling Check-List of commitments to date;










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Preparing thematic papers analysing the activities of and delivery by the European Council in specific policy areas;










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Providing systematic and timely briefings ahead of and after every European Council through Outlook and Outcome briefings;










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Transforming the European Council Rolling Check-List database into a homepage accessible to MEPs and services;










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Preparing and organising events on the role of the European Council and its place in the EU institutional system;










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Assisting the EP President in preparing European Council meetings;










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Liaising with other institutions and bodies in the EU and Member States (such as Permanent Representations) on substantive issues and methodological questions.




EUROPEAN ADDED VALUE UNIT






—


Drawing up ‘European Added Value Assessments’ to support EP Legislative Initiative Reports, based on Article 225 TFEU;










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Providing analytical support to EP committees in the form of ‘Cost of Non-Europe Reports’ on policy areas or sectors of strategic importance where there is significant scope for greater efficiency or for the realisation of a collective public good through common action at EU level;










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Reviewing and updating the ‘Mapping the Cost of Non-Europe 2019-24’, by synthesising existing EAV work and drawing on other evidence of potential benefits of EU policy initiatives favoured by the EP, including Waste rate and Stress Testing analyses;










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Managing dedicated studies/initiatives in the framework of the Parliamentary Project Portfolio: Cost of Non-Europe Reports and Stress-Testing the resilience of EU polices;










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Developing and promoting a consistent methodology for the analysis and quantification of European added value; Developing the ‘European Added Value in Action’ Briefing series on existing and possible future benefits of EU policies for European citizens;










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Managing calls for expressions of interest and use of the Framework Contract and negotiated procedures, with a view to securing expert advice when required;










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Monitoring the Commission’s follow-up to EP Legislative Initiative Reports, as well as other tasks;










—


Presenting studies and works at conferences and events, and distributing them via social networks and through links to MEP offices, think tanks, national ministries and universities.





DIRECTORATE B


DIRECTORATE FOR THE LIBRARY AND KNOWLEDGE SERVICES







—


Management and coordination of the Directorate and its Units;










—


Coordination and management of specific projects within the Parliamentary Project Portfolio (PPP) as part of the Strategic Execution Framework (SEF) including the Library for Europe Project;










—


Communication and cooperation with other services within DG EPRS and the EP, as well as inter-institutional cooperation;










—


Promoting international cooperation and partnerships;










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Occasional support to shared activities of the Library units (infodesk; training; acquisition/subscription management; catalogue management; preparation of selected online readings; deployment of RFID);










—


Fulfilling the tasks of authorising officer by sub-delegation.




LIBRARY READING ROOM UNIT






—


Managing the front office — reading rooms, day-to-day service operations and relations with clients in Brussels and Strasbourg; managing the reading corners; receiving various types of visitors and researchers; presenting EPRS and European Parliament collections and products in multimedia settings and small exhibitions;










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Helping to process requests for information and ensuring that professional standards are applied in connection with those requests;










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Coordinating the management of books, e-books and periodicals; laying down and applying policy on building up collections;










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Running training courses for clients on the use of information sources and European Union public policies; Helping to prepare teaching materials for those training courses;










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Helping to organise events;










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Coordinating tasks shared with the other library units (infodesk, training) and helping to prepare reading selections; working with the digital library in order to manage subscriptions;










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Collaborating with the libraries of other European institutions; participating in EUROLIB;










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Coordinating and maintaining the quality of cataloguing and indexing procedures.




DIGITAL LIBRARY UNIT






—


Managing procurement and subscriptions for electronic and digital resources according to the principle of cost-effectiveness;










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Developing cutting-edge digital reading tools with a client-user perspective, in particular the Alma/Primo catalogue;










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Contributing to the shared activities of the library units: infodesk, training, acquisition/subscription management, cataloguing, preparation of selected on-line readings, deployment of RFID;










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Coordinating implementation of the EP Open Digital Library Project;










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Promoting inter-institutional cooperation, digital sources and services, in particular with the EU Publications Office;










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Producing digital reading statistics and ensuring data protection in relation to electronic resources.




CITIZENS’ LIBRARY UNIT






—


Implementing the Library for Europe project;










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Implementing the EP Citizens’ Library for Europe platform;










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Coordinating the EP History project and reorganising the EP historical collections in Luxembourg;










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Running the Library reading rooms in Luxembourg;










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Contributing to the implementation of the directorate’s and the DG’s objectives as appropriate.




CITIZENS’ ENQUIRIES UNIT






—


Replying to citizens’ letters to Parliament or the President (including in connection with coordinated campaigns);










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Supporting Members and various Parliament departments: drafting and publishing model answers and European Parliament answers;










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Receiving and pre-processing citizens’ letters to Parliament or the President (including in connection with coordinated campaigns);










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Designing and developing new IT solutions to facilitate access to information for citizens and MEPs;










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Drawing up reports for MEPs and a number of Parliament departments: making various reports available (including ‘Facts and Figures’);










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Consolidating procedures and maintaining quality standards for the replies sent to citizens (harmonisation, standardisation).




COMPARATIVE LAW LIBRARY UNIT






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Acting as a knowledge and expertise centre in connection with the law of the European Union, its Member States and other states and comparable international organisations, as well as with relevant international law, from a comparative law perspective, in particular by publishing studies and organising conferences to present them, but also by collaborating and establishing contacts with partners in other institutions and in the various departments of Parliament;










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Organising an annual comparative-law forum and other events, and coordinating related research and translation of that research into five languages;










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Undertaking comparative-law research and analysis;










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Identifying and organising material and information sources to establish an extensive collection of legal reference works on comparative law, including digital resources.





DIRECTORATE D


DIRECTORATE FOR RESOURCES







—


Overseeing, coordinating and supervising the directorate’s units;










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Providing the director-general, the directorates and staff in the DG with assistance in the areas of human resources, IT, finance and logistics;










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Managing resources for the DG’s project portfolio as a whole;










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Representing the directorate-general at inter-DG meetings and on other relevant bodies;










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Helping to coordinate the annual reports, the annual work programme and indicators;










—


Acting as authorising officer by subdelegation.




FACILITIES MANAGEMENT UNIT






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Managing property, dealing with requests for furniture, telephones and office supplies and handling all logistical work (inventory property managers, telephone equipment managers, removals, etc.) within the DG;










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Managing projects (coordination and follow-up) in the directorate’s area of responsibility;










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Following up and acting on EMAS policy objectives and procedures within the DG;










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Equipping the DG with innovative/digital tools;










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Implementing the risk management plan and register (business continuity plan) and handling business continuity management within the DG.




FINANCE UNIT






—


Carrying out ex-ante budgetary checks on all financial transactions and all contracts concluded in the DG;










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Advising on and assisting with all matters relating to budget implementation, invitations to tender and financial procedures and circuits, including regular updating of the manual of procedures and administration for financial services;










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Drafting periodic and annual activity reports, reports to management on budget implementation, reports to Parliament’s central departments and the Secretary-General on matters relating to budget implementation and internal control;










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Archiving financial records, electronic archiving, forwarding files on verification issues upon request and following them up;










—


Providing input into the preliminary draft budget, monitoring budget implementation and following the work of the BUDG and CONT committees;










—


Representing the DG in various committees and working parties in the field of budget management and financial procedures.




HUMAN RESOURCES UNIT






—


Managing human resources (selection and recruitment procedures, transfers, secondments, exchanges, mobility exercise, management of establishment plan posts, working time, teleworking, leave and absences): officials, temporary staff, contract staff, seconded national experts, trainees; study visits;










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Coordinating training (strategic plan for the DG, organising tailored training courses, integration of newcomers, external training courses, fellowships, management of the training budget);










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Managing the budget for DG staff missions (Parliament’s three sites, travel elsewhere, training);










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Appraisal and promotion;










—


Providing a career counselling service;










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Ethical issues, requests to engage in an outside activity and requests to publish material;










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Staff well-being;










—


Delivering opinions for management and following up decisions concerning the DG’s organisational set-up.




INFORMATION TECHNOLOGY UNIT






—


Developing new IT applications on a decentralised basis, decentralised from DG ITEC, and carrying out perfective maintenance of existing decentralised applications;










—


Providing IT support: support for users of the DG’s IT infrastructure, analysis of IT problems and introduction of specific solutions in accordance with users’ needs;










—


Managing the DG’s IT infrastructure, including management of users’ accounts, the inventory and coordination with DG ITEC;










—


Performing business analysis: analysing the needs of the entities in the DG, chiefly in connection with requests for IT projects;










—


Managing projects forming part of the Parliamentary Project Portfolio: managing IT portfolios, particularly projects requested, ongoing projects and existing applications specific to the DG;










—


Developing the DG’s IT strategy and providing input into Parliament’s IT strategy through the Inter-DG Steering Group for IT, working groups and steering committees.