Recruitment notice PE/271/S – Director-General (Function group AD, grade 15) – Directorate-General for Internal Policies of the Union
Date: 2022-06-10
Institutions: European Parliament
Subjects: EU policy, administrator, competition (EU), domestic policy, job vacancy, managing director, recruitment








CA2022226EN.01001301.xml










10.6.2022   


EN


Official Journal of the European Union


CA 226/13






RECRUITMENT NOTICE PE/271/S
DIRECTOR-GENERAL
(Function group AD, grade 15)
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION
(2022/C 226 A/02)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director-general (AD, grade 15) in the Directorate-General for Internal Policies of the Union, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures
Recruitment will be to grade AD 15 (2). The basic salary is EUR 17 226,53 per month In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director-general will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly,










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proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods and committing financial resources,










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managing and/or overseeing cross-cutting projects,










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advising the Secretary-General and Members of Parliament within his or her remit, and cooperating with the Jurisconsult and the other directors-general,










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where appropriate, representing Parliament,










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acting as authorising officer by delegation,










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where necessary, deputising for the Secretary-General.




5.   Eligibility

The procedure is open to candidates who fulfil the following conditions on the closing date for applications:






(a)




General criteria


Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States (4),










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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be able to produce the appropriate character references as to their suitability for the performance of their duties.














(b)




Specific criteria








(i)



Qualifications







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when the normal period of university education is 4 years or more, a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union,
or










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a level of education which corresponds to completed university studies attested by a diploma officially recognised in one of the Member States of the Union and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.














(ii)



Professional experience required

Professional experience gained after obtaining the qualifications referred to above:






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15 years, at least part of which must be in the directorate-general’s areas of activity, and including at least 9 years in a European and/or international environment, and at least 9 years in management positions in a large department.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (6) and very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






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strategic thinking,










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management skills,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on Friday, 24 June 2022.

Candidates are asked to send, by email only, a personal statement in pdf format (marked For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/271/S) and a curriculum vitae in Europass format (7), quoting the reference number for the procedure (PE/271/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies of supporting documents relating to their studies, professional experience and current responsibilities (8)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (9), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Croatia, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION
MAIN TASKS
(Entity comprising 542 staff: 477 officials, 27 temporary staff members and 38 contract staff members)
23.5.2022.






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Performing the duties of Director-General of the DG, supervising and coordinating the deployment of the resources needed to handle the expansion in legislative activity in the second half of the parliamentary term by way of support for members of committees and of the Conference of Committee Chairs: major legislative packages (‘Fit for 55’, multiannual financial framework, Digital Markets Act, Digital Services Act, artificial intelligence, migration and asylum), oversight over the Executive (Recovery and Resilience Facility, implementation of the agreements with the United Kingdom, COVID-19 crisis, etc.);










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Representing the directorate-general on Parliament bodies and in internal meetings; providing the committees with the human and logistical resources they needs by way of support for gradually exiting the health crisis; providing support, further to the focus group contributions, for the deliberations of Parliament’s decision-taking bodies as regards implementing parliamentary reform; optimising cooperation between committees in the light of legislative developments;










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Representing the DG, or arranging for it to be represented, on interinstitutional bodies (implementation of the Interinstitutional Agreement on Better Law-Making, following up the legislative initiatives and undertakings of Commissioners) and on joint or other committees;










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Managing the DG’s incoming mail and checking all outgoing mail to be signed by the Secretary-General or the President;










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Acting as authorising officer by delegation;




STRATEGY AND INNOVATION UNIT






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Coordinating work on the Strategic Execution Framework (SEF), the Parliamentary Project Portfolio (PPP) and indicators (metrics);










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Acting as the DG’s contact point for document management (DMO);










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Coordinating the cross-cutting and strategic aspects of the work of the parliamentary committees and IPOL units in general;










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Managing the medium- and long-term projects that are part of the unit’s activities;










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Coordinating with the Office of the Secretary-General and with the other directorates-general within his or her areas of activity;










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Other duties (in particular GEDA IPOL/letters for signature by the President or Secretary-General).





DIRECTORATE A


DIRECTORATE FOR ECONOMIC AND SCIENTIFIC POLICIES







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Overseeing, coordinating and supervising the directorate’s units and departments;










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Managing projects;










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Representing the directorate on various in-house committees and representing Parliament in interinstitutional forums;










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Acting as authorising officer by subdelegation;




SECRETARIAT OF THE COMMITTEE ON EMPLOYMENT AND SOCIAL AFFAIRS






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Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes, etc.);










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Drawing up working documents and draft reports (legislative and non-legislative procedures), monitoring comitology acts and transposition and application of EU legislation;










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Acting as secretariat for the Employment and Social Affairs (EMPL) negotiating teams during trilogues;










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Organising public hearings and working-group missions away from the three places of work, etc.;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, coordinators and rapporteurs;










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Liaising with the other institutions, stakeholders and civil society;










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Liaising with the European Training Foundation (Turin), the European Agency for Safety and Health at Work (Bilbao), the European Centre for the Development of Vocational Training (Thessaloniki) and the European Foundation for the Improvement of Living and Working Conditions (Dublin).




SECRETARIAT OF THE COMMITTEE ON ECONOMIC AND MONETARY AFFAIRS






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Drawing up working documents and draft reports (legislative and non-legislative procedures) and monitoring delegated acts, implementing acts and comitology acts;










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Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes, etc.), including preparing trilogues and assisting Parliament’s negotiating team;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions;










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Organising public hearings, parliamentary delegations and working-group missions away from the three places of work, etc.;










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Organising and managing relations in the area of financial services: single surveillance mechanism, single resolution mechanism, three European supervisory authorities (EBA, EIOPA and ESMA) and the European Systemic Risk Board (ESRB);










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Liaising with the European Central Bank and with other economic or monetary organisations and organising monetary dialogues;










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Liaising with the Council, the Commission, stakeholders and civil society.




SECRETARIAT OF THE COMMITTEE ON THE INTERNAL MARKET AND CONSUMER PROTECTION






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Drawing up working documents and draft reports (legislative and non-legislative procedures), monitoring delegated and implementing acts;










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Running the secretariat of the committee (organising committee meetings and coordinators’ meetings, minutes, scheduling, etc.);










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Liaising with the other institutions (trilogues and informal meetings), stakeholders and civil society;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, coordinators, rapporteurs and rapporteurs for opinions;










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Publicising the committee’s activities on the website and in newsletters;










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Organising public hearings and working-group missions away from the three places of work, etc.;










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Assisting MEPs taking part in international conferences.




SECRETARIAT OF THE COMMITTEE ON INDUSTRY, RESEARCH AND ENERGY






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Drawing up working documents and draft reports (legislative and non-legislative procedures), monitoring comitology acts;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, coordinators, rapporteurs and rapporteurs for opinions;










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Running the secretariat of the committee (organising committee meetings and coordinators’ meetings, minutes, scheduling, etc.);










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Organising public hearings, missions, etc.;










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Liaising with the Agency for the Cooperation of Energy Regulators (ACER), the Body of European Regulators for Electronic Communications (BEREC), the European Union Agency for Cybersecurity (ENISA) and the Joint Research Centre (JRC);










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Liaising with the other institutions, stakeholders and civil society.




SECRETARIAT OF THE COMMITTEE ON THE ENVIRONMENT, PUBLIC HEALTH AND FOOD SAFETY






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Drawing up working documents and draft reports (legislative and non-legislative procedures), monitoring comitology acts (including objections);










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Organising and following up interinstitutional negotiations (trilogues, informal meetings);










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Assisting the chair of the ENVI committee and preparing its meetings and coordinators’ meetings;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, coordinators, rapporteurs and rapporteurs for opinions;










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Organising public hearings and assisting MEPs taking part in international conferences (remotely), etc.;










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Liaising with the European Medicines Agency, the European Environment Agency, the Food and Veterinary Office, the European Food Safety Authority, the European Centre for Disease Prevention and Control and the European Chemicals Agency;










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Liaising with stakeholders and civil society (including via newsletters).




POLICY DEPARTMENT FOR ECONOMIC, SCIENTIFIC AND QUALITY OF LIFE POLICIES






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Assisting Parliament bodies by providing studies, briefings, workshops, presentations and research relating to economic, scientific and quality of life policies (committees concerned: ECON, EMPL, ENVI, IMCO, ITRE and FISC);










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Overseeing tender procedures and negotiations for making use of external expertise, and carrying out financial reporting;










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Checking the scientific quality of studies drawn up by external consultants, and monitoring the impact of expertise;










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Helping to implement the PPP (Parliamentary Project Portfolio);










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Drafting and regularly updating the Fact Sheets on the European Union;










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Developing relations with DG EPRS, external experts, research institutes and universities.




ECONOMIC GOVERNANCE SUPPORT UNIT






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Tracking the development of economic governance procedures and instruments (European guidance, country-specific recommendations, in-depth reviews, financial assistance and the Recovery and Resilience Facility), in particular in connection with the European Semester, and the setting up and development of the Banking Union (SSM, SRM and SRF); tracking developments in the banking system, on financial markets and as regards European supervisory arrangements, and drafting briefings for MEPs;










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Providing MEPs with briefings and notes for the preparation of economic dialogues with other EU institutions and bodies (Commission, Council, Eurogroup, European Council) and with Member States, dialogues with the Commission on recovery and resilience, and exchanges of views on the remit of the ECB, in particular banking surveillance under the SSM, macroprudential policy and bank resolution under the SRM;










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Overseeing tender procedures and negotiations for the production of studies by external experts on economic governance, the Recovery and Resilience Facility and Banking Union; Checking the scientific quality of studies and organising preparatory meetings;










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Preparing meetings with national parliaments — in cooperation with other Parliament departments — as part of the European Semester exercise (e.g. the European Parliamentary Week); Providing training and taking part in in-house and external seminars and conferences;










—


Drafting and regularly updating the Fact Sheets on the European Union.




SECRETARIAT OF THE SUBCOMMITTEE ON TAX MATTERS






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Drawing up working documents and draft reports (legislative and non-legislative procedures), including preparing interinstitutional negotiations (trilogues) and assisting Parliament’s negotiating team;










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Running the subcommittee secretariat (organising meetings and coordinators’ meetings, timetabling, minutes, etc.);










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Organising public hearings and working-group missions away from the three places of work, etc.;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions;










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Liaising with the Council, the Commission, the Court of Auditors, stakeholders and civil society;










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Organising exchanges of views with national parliaments on tax policy;










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Handling the subcommittee’s in-house and external communication (website, eCommittee, newsletter, etc.).




SECRETARIAT OF THE SPECIAL COMMITTEE ON THE COVID-19 PANDEMIC: LESSONS LEARNED AND RECOMMENDATIONS FOR THE FUTURE
The special committee is tasked with looking into how the European response and lessons learned can contribute to future actions in various EU policy areas. Its work covers four pandemic-related areas: health, a coordinated approach regarding democracy and fundamental rights, societal and economic consequences, and the EU in the world.






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Assisting the committee chair and MEPs by providing written and oral contributions, including drawing up follow-up notes on the winding up of the special committee’s activities;










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Gathering information, and preparing and finalising the report in committee; Following the various stages with a view to the vote in plenary (in liaison with the relevant departments);










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Organising and taking part in meetings of the special committee’s coordinators;










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Preparing hearings and assisting MEPs with organising missions and delegations on an ad hoc basis;










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Publicising the special committee’s conclusions and recommendations.




SECRETARIAT OF THE SPECIAL COMMITTEE ON BEATING CANCER






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Assisting MEPs by providing written and oral contributions, including drawing up follow-up notes on the winding up of the special committee’s activities;










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Finalising the BECA report in committee and following the various stages with a view to the vote in plenary (in liaison with the relevant departments);










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Publicising the BECA committee’s conclusions and recommendations in collaboration with DG COMM;










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Finalising all dossiers at administrative level, and as regards archiving, including preparing a compendium on the committee’s work.





DIRECTORATE B


DIRECTORATE FOR STRUCTURAL AND COHESION POLICIES







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Overseeing, coordinating and supervising the directorate’s units and services, overseeing staff management and organisation of the directorate as a whole;










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Managing projects;










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Managing and coordinating the inter-DG group on structural and cohesion policies and the Green Deal working group;










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Acting as authorising officer by subdelegation.




SECRETARIAT OF THE COMMITTEE ON AGRICULTURE AND RURAL DEVELOPMENT






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Running the committee secretariat (organising committee meetings and coordinators’ meetings, trilogues, timetabling, minutes, etc.);










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Drafting working documents and draft reports (legislative and non-legislative procedures, including trilogues) and monitoring comitology acts;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions;










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Organising public hearings and working-group missions away from the three places of work, etc.;










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Liaising with the other institutions, stakeholders and civil society.




SECRETARIAT OF THE COMMITTEE ON FISHERIES






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Running the committee secretariat (organising committee meetings and coordinators’ meetings, trilogues and rapporteur meetings, drawing up minutes and summaries of decisions, timetabling work, organising public hearings and delegation visits, etc.);










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Drawing up working documents, draft reports and draft opinions (legislative and non-legislative procedures), budget-related opinions and opinions on discharge for the European Fisheries Control Agency; monitoring delegated acts and implementing acts;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions;










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Organising for the members of the Committee on Fisheries the public hearings, missions and delegation visits needed in the performance of their legislative activities;










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Liaising with the other institutions, stakeholders and civil society, particularly national fishing industries, international fisheries organisations, etc.




SECRETARIAT OF THE COMMITTEE ON REGIONAL DEVELOPMENT






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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions; Drawing up working documents, draft reports (legislative and non-legislative procedures) and draft opinions;










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Running the committee secretariat (organising committee meetings, coordinators’ meetings, organising and providing support for working groups, timetabling, trilogues, minutes, etc.);










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Organising public hearings and committee missions away from the three places of work;










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Following up on documents received in connection with regional policy programming;










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Liaising with the other institutions, regional organisations, stakeholders and civil society.




SECRETARIAT OF THE COMMITTEE ON TRANSPORT AND TOURISM






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Drawing up working documents and draft reports (legislative and non-legislative procedures), preparing informal trilogues and monitoring comitology acts;










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Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes, etc.);










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions;










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Organising public hearings and working-group missions away from the three places of work, etc.;










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Website, newsletters, eMeeting and eCommittee;










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Liaising with the other institutions, stakeholders and civil society;










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Liaising with EMSA, EASA and ERA.




SECRETARIAT OF THE COMMITTEE ON CULTURE AND EDUCATION






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Drawing up working documents and draft reports (legislative and non-legislative procedures), monitoring comitology acts;










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Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes, etc.);










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions;










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Organising public hearings and working-group missions away from the three places of work, etc.;










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Liaising with the other institutions, stakeholders and civil society.




POLICY DEPARTMENT FOR STRUCTURAL AND COHESION POLICIES






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Providing assistance to Parliament’s bodies and committee secretariats for studies, notes and research in the following fields: structural and cohesion policies (committees concerned: AGRI, PECH, REGI, TRAN and CULT);










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Overseeing tender procedures and negotiations for the production of studies and the acquisition of external expertise;










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Checking the scientific quality of studies drawn up by external consultants;










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Maintaining and developing relations with DG EPRS departments, external experts, research institutes and universities;










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Drafting and regularly updating the Fact Sheets on the European Union;










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Promoting and monitoring the impact of expertise provided.





DIRECTORATE C


DIRECTORATE FOR CITIZENS’ RIGHTS AND CONSTITUTIONAL AFFAIRS







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Overseeing, coordinating and supervising the directorate’s units and services, the Inter-DG Steering Group, the recruitment of officials and other servants, as well as various HR-related matters;










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Managing projects (e.g. data protection);










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Representing the directorate on various in-house committees and representing Parliament in interinstitutional forums;










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Acting as authorising officer by subdelegation.




SECRETARIAT OF THE COMMITTEE ON CIVIL LIBERTIES, JUSTICE AND HOME AFFAIRS






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Helping MEPs, by means of written and oral contributions, to carry out their duties (as chairs, vice-chairs, rapporteurs and rapporteurs for opinions), drawing up documents relating to the committee’s activities — draft reports, opinions, resolutions, oral questions, amendments, voting lists (legislative and non-legislative procedures) and finalisation thereof, monitoring delegated acts and implementing acts, briefing notes and studies — with the support of the related policy department;










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Participating in interinstitutional negotiations, in particular in relation to the ordinary legislative procedure (trilogues, technical and preparatory meetings, meetings with shadow rapporteurs), supervision and assent procedure regarding international agreements, meetings with national parliaments; providing the secretariat, together with the Member State holding the Presidency, for the Joint Parliamentary Scrutiny Group on Europol (JPSG);










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Running the committee secretariat (organising committee meetings, coordinators’ meetings and working groups, scheduling, notes for the chair, minutes, chair’s correspondence and miscellaneous letters, liaison with the Conference of Presidents and the Bureau, interinstitutional contacts, etc.);










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Organising public hearings, seminars, missions and delegations (on an ad hoc basis) and workshops in cooperation with the policy departments, etc.;










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Liaising with the Fundamental Rights Agency (FRA), the European Monitoring Centre for Drugs and Drug Addiction (EMCDDA), Eurojust, Europol, Frontex, CEPOL, EASO, eu-LISA, the EDPS, civil society and stakeholders;










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Publicising the committee’s activities on-line, including via the European Parliament website section given over to the area of freedom, security and justice (Title V of the Treaty and Annex VI to Parliament’s Rules of Procedure — LIBE powers and responsibilities);










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Measuring performance (statistics, key indicators, strategic indicators, objectives, etc.).




SECRETARIAT OF THE COMMITTEE ON LEGAL AFFAIRS






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Helping MEPs carry out their duties by drafting various documents: working documents, draft reports and opinions (legislative and non-legislative procedures), written and oral contributions, and resolutions, including opinions on legal bases, verification of credentials and legal disputes;










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Running the committee secretariat (organising committee meetings, coordinators’ meetings, meetings with political groups, trilogues, technical meetings, meetings with shadow rapporteurs and working party meetings, scheduling, minutes);










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Preparing and following votes (drafting and formatting amendments, voting lists and documents adopted);










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Drafting and administering (reception and registration) correspondence for the chair of the committee and of other bodies;










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Organising public hearings, workshops, working parties and committee missions away from the places of work;










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Monitoring delegated acts and implementing measures, and dealing with reasoned opinions from national parliaments;










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Liaising with the other institutions and relevant bodies (in particular the Court of Justice and the European Union Intellectual Property Office (EUIPO)), stakeholders and civil society.




SECRETARIAT OF THE COMMITTEE ON CONSTITUTIONAL AFFAIRS






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Preparing working documents, draft reports, draft opinions, oral questions, motions for resolutions and amendments relating to legislative and non-legislative procedures, interinstitutional agreements, voting lists, interpreting and applying Parliament’s Rules of Procedure, and preparing the AFCO committee’s input into the Conference on the Future of Europe;










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Running the committee secretariat: organising AFCO meetings, joint interparliamentary meetings with representatives of national parliaments, coordinators’ meetings, meetings of shadow rapporteurs, working group meetings, public hearings, workshops, missions and ad hoc delegations, exchanges of views with eminent experts/guests, study days, scheduling, drafting of minutes, etc.;










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By means of written and oral contributions, assisting the Office of the President of the European Parliament, its other governing bodies, the AFCO committee chair, rapporteurs, shadow rapporteurs and MEPs in general within the AFCO committee’s remit (Rules of Procedure working group, post-Brexit steering group); Participating in various teams, in the Petitions network, in the DG IPOL projects on strengthening Parliament’s right to scrutinise the executive agencies and on the rule of law, which are part of the PPP (Parliamentary Projects Portfolio);










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Monitoring procedures for implementing the Lisbon Treaty, including external missions, parliamentary meetings and the Conference of Parliamentary Committees for Union Affairs (COSAC);










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Handling internal management and communication (staff meetings, reporting, website, eCommittee, statistics and training);










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Liaising with the other institutions, stakeholders and civil society;










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Integrating newcomers to the secretariat and ensuring that the secretariat adapts to the new tools needed for the teleworking scheme (training measures, tests, etc.).




SECRETARIAT OF THE COMMITTEE ON WOMEN’S RIGHTS AND GENDER EQUALITY






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Organising committee meetings, coordinators’ meetings, public hearings and interparliamentary committee meetings (ICM), including International Women’s Day (IWD);










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions; preparing working documents, draft reports, opinions and resolutions (legislative and non-legislative procedures);










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Organising missions away from the places of work;










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Organising the committee’s communication activities (FEMM committee website, newsletter, Facebook, etc.);










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Coordinating with other units, departments and DGs and liaising with the other institutions, stakeholders and civil society.




SECRETARIAT OF THE COMMITTEE ON PETITIONS






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Summarising and following up petitions — drafting of correspondence, e-petitions, website, fact-finding visits;










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Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes, etc.);










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Communicating with petitioners;










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Preparing working documents and draft reports (legislative and non-legislative procedures);










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Liaising with the other institutions (Commission Secretariat-General, and Member State and third-country permanent representations and diplomatic services), stakeholders and civil society;










—


Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions;










—


Liaising with the European Ombudsman and with national-parliament petitions committees;










—


Other tasks: IT projects (Petiportal, ePetition, BPM).




COMMITTEE OF INQUIRY TO INVESTIGATE THE USE OF PEGASUS AND EQUIVALENT SURVEILLANCE SPYWARE (PEGA)
Following the alleged use of the surveillance spyware Pegasus against journalists, politicians, law enforcement officials, diplomats, lawyers, businesspeople, civil society actors and other citizens, Parliament decided to set up a new committee of inquiry to investigate the use of Pegasus and equivalent surveillance spyware and determine whether the use thereof has violated EU law and fundamental rights.






—


Assisting the chair and members on all aspects of scheduling, organising and following up the work of the committee of inquiry, in particular requests for studies and briefings and organising hearings, exchanges of views, workshops and missions;










—


Informing the public — in cooperation with DG COMM — about the work of the committee of inquiry throughout its term;










—


Finalising the report in committee, assisting the rapporteur and members in drafting amendments and compromise amendments, organising and following the vote in committee, and tabling the report in plenary.




POLICY DEPARTMENT FOR CITIZENS’ RIGHTS AND CONSTITUTIONAL AFFAIRS






—


Providing assistance for Parliament’s authorities and committee secretariats (in-house and external studies and notes, workshops, and notes for the President’s and Secretary-General’s offices) in the area of citizens’ rights and constitutional affairs (committees concerned: AFCO, FEMM, JURI, LIBE and PETI);










—


Making external expertise available to parliamentary committees (identifying requirements, invitations to tender, assessments); furthering exchanges with external experts, research institutes and universities;










—


Furthering contacts with DG EPRS, expanding circulation of the work of the policy department and supplementing its working tools;










—


Helping to establish a modern IT environment for knowledge management;










—


Updating the Fact Sheets.





DIRECTORATE D


DIRECTORATE FOR BUDGETARY AFFAIRS







—


Overseeing, coordinating and supervising the directorate’s units and departments;










—


Managing projects;










—


Representing the directorate on various in-house committees and representing Parliament in interinstitutional forums;










—


Acting as authorising officer by subdelegation.




SECRETARIAT OF THE COMMITTEE ON BUDGETS






—


Organising interinstitutional meetings (own resources, NextGenerationEU, payments) and the budget procedure (including trilogues and conciliation); Liaising with the other institutions;










—


Drawing up draft reports and opinions (legislative, non-legislative and budgetary procedures);










—


Ensuring that the work of the BUDG committee proceeds smoothly; organising meetings, coordinators’ meetings, preparatory meetings, public hearings, scheduling, minutes, etc.;










—


Organising joint meetings; administering the Working Group on Scrutiny of the Recovery and Resilience Facility; working on joint dossiers;










—


Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs and rapporteurs;










—


Providing input regarding the Parliamentary Projects Portfolio (PPP), working groups and other cross-cutting issues within the directorate-general.




SECRETARIAT OF THE COMMITTEE ON BUDGETARY CONTROL






—


Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes, etc.);










—


Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, rapporteurs and rapporteurs for opinions;










—


Drafting working documents, draft reports (legislative and non-legislative procedures) and draft opinions;










—


Organising joint meetings; preparing sets of papers for meetings;










—


Providing assistance for committee proceedings on the basis of teleworking arrangements, in particular organising remote meetings and votes;










—


Liaising with the Court of Auditors and OLAF;










—


Examining matters not necessarily giving rise to reports, in particular ongoing issues concerning management of EU budget resources by institutions or Member States;










—


Liaising with the other institutions, stakeholders and civil society;










—


Organising public hearings and working-group or delegation missions away from the three places of work, etc.;










—


Dealing with, archiving and managing confidential documents in liaison with the document registry and confidential-documents archive departments, and making arrangements for consultation of confidential documents.




POLICY DEPARTMENT FOR BUDGETARY AFFAIRS






—


Ensuring in-house expertise, budget implementation, production of fact sheets, and handling of cross-cutting issues relating to decentralised bodies, launching pilot projects and initiating preparatory actions;










—


Making arrangements for external studies on budget-related and budgetary control matters;










—


Tracking the budget and budget discharge procedures, including in connection with the discharge helpdesk in Parliament;










—


Raising the profile of the committee’s activities by publishing studies and improving the look of the intranet and internet sites, etc.;










—


Liaising with other competent bodies and academia in the field (EPRDC, OECD, etc.).





DIRECTORATE E


DIRECTORATE FOR LEGISLATIVE AND COMMITTEE COORDINATION







—


Overseeing, coordinating and supervising the directorate’s units and departments;










—


Supervising the organisation and/or coordination of overarching committee activities (constituent meetings, hearings of Commissioners-designate, monitoring of delegated acts and of the implementation of multiannual financial framework programmes, legislative negotiations with the Council, implementation of the Parliament-Commission framework agreement (international negotiations, expert groups) and of the Interinstitutional Agreement on Better Law-Making, executive oversight, transparency and document management, etc.;










—


Coordinating the preparation of meetings of the Conference of Committee Chairs (CCC) and of meetings between IPOL and IPOL-EXPO heads of unit;










—


Assisting the CCC chair during meetings of parliamentary bodies (in particular the CCC and Conference of Presidents); Representing DG IPOL on the Interinstitutional Coordination Group and at preparatory meetings of the Conference of Presidents;










—


Supervising the coordination of certain work by Parliament committees (non-legislative reports, questions of competence and methods of cooperation), programmes (or individual requests) for hearings and ad hoc missions or delegations away from the three places of work, legislative programming (input from the CCC into the Commission work programme; following up implementation of the joint declaration, etc.), cooperation with the Court of Auditors, other EU bodies (CoR, EESC) and national parliaments);










—


Coordinating the main cross-cutting issues (e.g. the parliamentary committees’ position on the agreement with the United Kingdom, on the new multiannual financial framework, etc.);










—


Endorsing and submitting to the cabinets requests for authorisation of extraordinary meetings of committees and delegations;










—


Acting as authorising officer by subdelegation.




LEGISLATIVE AFFAIRS UNIT






—


Ensuring cross-cutting and strategic monitoring of individual items of legislation throughout the ordinary legislative procedure by attending committee and shadow-rapporteur meetings, by contributing to the development of good practices regarding the implementation of the Rules of Procedure and by replying to various questions (e.g. on transparency);










—


Delegated/implementing acts: implementation of the 2016 agreement (Interinstitutional Agreement on Better Law-Making and replies to committee requests (helpdesk); meetings of the DIA network (exchange of good practices) in close collaboration with the Legal Service; drawing up of various documents for the Conference of Presidents and the CCC, including as regards the monitoring process and the monthly overview of delegated acts, suspension periods and ‘early non-objections’;










—


Carrying out horizontal monitoring of items of legislation, including those coming under the multiannual financial framework (multiannual financial framework network); assessing the outcome of negotiations; giving thought to the various aspects of relations with the United Kingdom (support for the secretariat of the United Kingdom Contact Group; network for relations with the United Kingdom); initiating the network at administrative level on negotiations on international agreements;










—


Providing training, including for MEPs (Learn.EP), and information — both inside and outside Parliament — on topics covered by the unit (training for subsequent Council Presidencies, Rules of Procedure training);










—


Helping to implement and make proper use of existing IT tools (ITER data input training) and of Regulation (EC) No 1049/2001 of the European Parliament and of the Council (1) (requests for access to four-column documents); encouraging the use of new IT tools (Trilogue Table Editor);










—


Coordinating with counterpart departments at the Commission and Council; organising meetings between prospective Council Presidencies and parliamentary committee chairs (‘speed dating’); making arrangements for the signing of LEX texts adopted under the ordinary legislative procedure with a view to publishing them;










—


Optimising internal procedures and circuits; handling information and knowledge management within the unit, particularly in connection with remote working arrangements developed during the COVID-19 pandemic.




COMMITTEE COORDINATION AND LEGISLATIVE PROGRAMMING UNIT






—


Providing secretariat services for the Conference of Committee Chairs (CCC) and drafting its decisions/recommendations; handling correspondence for the chair of the CCC;










—


Dealing with cross-cutting issues or issues that concern multiple committees (constituent meetings of committees, committee scrutiny work, hearings of Commissioners-designate), cooperation between committees and other institutions, procedural and institutional matters; following up parliamentary committee work in that context, and political follow-up concerning implementation of the Interinstitutional Agreement on Better Law-Making;










—


Handling requests for own-initiative reports, including legislative initiative reports, and for application of Rules 55 and 56, and conflicts of competence between committees; preparing CCC recommendations;










—


Organising meetings of IPOL and IPOL/EXPO heads of unit and ensuring follow-up within the CoordLeg remit;










—


Planning and following up the work of Parliament’s committees, with a view to the programming of plenary business, in cooperation with the other DGs and institutions; representing the committees at various interdepartmental meetings concerning programming;










—


Preparing, coordinating and monitoring the annual programmes of hearings and delegations; Preparing the allocation of expertise budgets (cross-cutting and regulatory aspects, allocation of resources, annual report); following up cooperation between committees and national parliaments, and gathering contributions to the COSAC questionnaire;










—


Preparing the parliamentary committees’ legislative and political agenda: annual meeting of the CCC with the College of Commissioners (working group meetings); providing input into the Commission’s legislative and work programme via the summary report and implementation follow-up; coordinating committee recommendations for the negotiations regarding the joint declaration;










—


Ensuring that parliamentary committee proceedings run smoothly under COVID-19 working arrangements; Preparing statistics on committee activities and ensuring Commission follow-up of Parliament’s requests.




CALENDAR UNIT






—


Scheduling coordinators’ meetings, trilogues, meetings of shadow rapporteurs, working group meetings, and meetings of committee and delegation secretariats;










—


Handling annual planning of meetings of parliamentary committees, interparliamentary delegations and major extraordinary events, in particular those organised by the President of Parliament;










—


Managing resources for meetings, including meeting rooms, in accordance with the relevant rules;










—


Scheduling of remote voting (EPvote) for parliamentary committees;










—


Handling requests for derogations for meetings outside scheduled time slots;










—


Handling arrangements concerning the DG IPOL confidential-document room.




UNIT FOR COORDINATION OF EDITORIAL AND COMMUNICATION ACTIVITIES






—


Cooperating with DG COMM on communication actions: planning, coordination, information sharing and exchange of expertise; participating in the Bureau Working Group for Communication; coordinating web streaming of public committee and delegation meetings and acting as a contact point; supporting DG COMM in its Webstreaming 4.0 project and the SEF (Strategic Execution Framework) project on EP Web Accessibility;










—


Supporting the improvement of internal communication at the level of DG IPOL by managing and feeding DG IPOL’s intranet site, including its news homepage; liaising with EP intranet and Newshound for promoting DG IPOL-related news/activities; coordinating the production of the DG’s newsletter; promoting the work of DG IPOL with Members, including by providing communication related advice on topical issues, such as with ECIS;










—


Promoting committee activities by editing, drafting and publishing announcements on the committees’ main page on Europarl; promoting the use of multimedia products on their webpages and inter-linkages between DG IPOL, DG EXPO and DG COMM products; promoting the coherence and quality of webpages and their development; assisting committee secretariats on communication issues, including roll call pages on committee websites, through the Network of Communicators and Subwebmasters;










—


Promoting the work of research units by managing publications on the Register and coordinating the production of Fact Sheets; supporting them on editorial questions and increasing the visibility and accessibility of their work; producing common monthly newsletter and handouts for events; cooperating with DG ITEC/DG EPRS in developing IT solutions, such as the management tool for Fact Sheets, the publication and authoring tool for publications, and the development of the EU legal deposit scheme;










—


Cooperating with DG ITEC on the evolution of committee webpages, eCommittee sites and PETI Portal; managing other projects with ITEC, including improvements to the search engines, the coordination of roll-out plans, and the organisation of training; assisting in the continuing implementation of SEO for DG IPOL/DG EXPO committees;










—


Setting editorial guidelines for communication products and tools; providing assistance/advice to DG IPOL/DG EXPO services on communication needs, tools and editorial matters; providing support in the organisation of training tailored to committee communication activities; supporting the implementation of the coordinated visual approach for DG IPOL’s communication products;










—


Coordinating DG IPOL participation in the annual Europe Days, including production of material; supporting the forthcoming edition of the EYE event by coordinating DG IPOL/EXPO’s contribution.





DIRECTORATE F


DIRECTORATE FOR RESOURCES







—


Providing the director-general and the directorates in the DG with assistance in the areas of IT, finance, logistics, professional training and human resources;










—


Overseeing, coordinating and supervising the directorate’s units and departments;










—


Overseeing projects (including PPP projects);










—


Representing the directorate-general on internal committees and at internal meetings;










—


Following up and updating the SEF (Strategic Execution Framework) and the DG’s PPP projects and applying indicators;










—


Participating in meetings of HR directors.




PERSONNEL UNIT
HUMAN RESOURCES:






—


Managing staff recruitment for DG IPOL (officials, temporary staff, contract staff, seconded national experts);










—


Managing the establishment plan of permanent and temporary posts (filling vacant posts, transfers, reintegration into the service);










—


Overseeing the mobility procedure for AD and AST staff (information sessions, bilateral interviews);










—


Overseeing the selection of trainees (T-People, missions to Strasbourg);










—


Following up recruitment/reintegration into the service (reception, management of end-of-probation/confirmation reports, staff assessment);










—


Managing absences (sick leave, annual leave, unpaid leave on personal grounds (CCP), retirements, overtime and extra time, external activities);










—


Managing study visits, secondments, fellowships;










—


Compiling statistics;










—


Resolving disputes, providing advice (after long-term absence/sick leave/CCP);










—


Managing the budget for missions to and away from the three places of work (compliance with procedures, derogations, Back to School, other events such as EYE and open days);










—


Organising away-days for internal management.




TRAINING:






—


Providing in-house training for staff in DGs IPLO and EXPO; organising and financing external training and missions in connection with external training;




ASSISTANCE:






—


Providing assistance to the staff of DGs IPOL and EXPO in connection with specific applications; general assistance in connection with the workflow of the parliamentary committees;




LOGISTICS:






—


Providing the logistical support staff need to carry out their work properly (installations, removals, telephone, furniture, ergonomics, monitoring of works, office supplies, etc.);










—


Identifying and managing the spaces occupied by the DG and providing environmental management (EMAS).




IT UNIT






—


Providing support for the IT infrastructure of DG IPOL through IPOL Helpdesk; administering users’ access to PCs/hybrids, email and network; setting up/maintaining DG IPOL servers, workstations and other IT hardware;










—


Providing (second line) support to DG IPOL/EXPO colleagues as regards IT applications (such as ITER), including authoring user guides/manuals and web pages;










—


Representing and promoting DG IPOL’s needs in inter-service working groups and meetings; acting as a link between the business and DG ITEC;










—


Coordinating and supporting the preparation of XML documents for AT4AM; contributing to the improvement of document quality at inter-institutional level;










—


Playing an active role in the analysis of DG IPOL’s IT needs and requirements in alignment with the SEF (Strategic Execution Framework)/PPP (
Parliamentary Project Portfolio)
; contributing to the key EP legislative IT programmes (e.g. eLegislate) and to the definition of new IT tools to support DG IPOL’s work; promoting and supporting adaptations of IT applications resulting from changes in the parliamentary business (Rules of Procedure, new treaties, political decisions) and users’ needs; assessing and addressing DG IPOL’s needs with regard to hardware and standard software;










—


Ensuring the integrity and consistency of data related to the EP legislative activities managed and stored in ITER, and supervising the diffusion of this data in terms of efficiency and reliability of information; supporting and collaborating with all the services connected to the production, verification, translation and diffusion of documents that concern the legislative activities of the EP;










—


Defining the priorities for IT projects; updating and following up the IT Programme accordingly; keeping the hierarchy informed about important and urgent IT related issues, and providing advice to support decision-making and the expression of DG IPOL’s position.




FINANCE UNIT






—


Carrying out ex-ante budgetary checks on all financial transactions and contracts awarded in the DG;










—


Organising the unit, including resource management, training and internal and external communication;










—


Assisting with and advising on all issues relating to budget implementation, invitations to tender and financial procedures and circuits, including regular updating of the manual of the DG’s financial and budgetary procedures;










—


Handling coordination tasks for the DG and ensuring that it is represented in various committees and working parties in the field of budgetary and financial management;










—


Coordinating preparation of and follow-up for action to establish the budget, monitoring budget implementation, tracking the various budget procedures (e.g. mopping-up transfer operation and annual closure of accounts) and allocating appropriations to budget headings;










—


Drawing up periodic and annual activity reports, budget implementation and management reports and other financial and budgetary reports;










—


Coordinating internal control within the DG.






(1)  Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents (OJ L 145, 31.5.2001, p. 43).