Recruitment notice PE/268/S – Director (Function group AD, grade 14) – Directorate-General for Security and Safety – Directorate for Safety, Access and Assistance
Date: 2021-12-15
Institutions: European Parliament
Subjects: administrator, competition (EU), managing director








CA2021505EN.01000101.xml










15.12.2021   


EN


Official Journal of the European Union


CA 505/1






RECRUITMENT NOTICE PE/268/S
DIRECTOR
(Function group AD, grade 14)
DIRECTORATE-GENERAL FOR SECURITY AND SAFETY – DIRECTORATE FOR SAFETY, ACCESS AND ASSISTANCE
(2021/C 505 A/01)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Security and Safety, Directorate for Safety, Access and Assistance, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (hereinafter referred to as ‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD 14 (2). The basic salary is EUR 15 225,35 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment


Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to carry out the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






—


ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly and in keeping with Parliament’s policies,










—


managing, leading, motivating and coordinating teams of staff — optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










—


planning the directorate’s work (deciding on objectives and strategies) — taking the decisions required to achieve the objectives set; assessing the performance of the units making up the directorate with a view to ensuring that high standards are maintained,










—


advising the director-general, the Secretariat and Members in the directorate’s areas of activity,










—


cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










—


managing and seeing through specific projects likely to involve financial responsibilities,










—


acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:






(a)



General criteria

In accordance with Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States (4),










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on them by the laws on military service,










—


be able to produce the appropriate character references as to their suitability for the performance of their duties.














(b)



Specific criteria







(i)




Qualifications








—


a level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,
or










—


a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.














(ii)




Professional experience required


Professional experience gained after obtaining the qualifications referred to above:
At least 12 years, at least part of which must be in the directorate’s areas of activity, and including at least 6 years in a European and/or international environment, and at least 6 years in management positions in a large department.










(iii)




Knowledge of languages


Excellent knowledge of one of the European Union’s official language (6), and very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.








6.   Tests

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
The interviews will be based on the job description as set out in point 4 above, focusing on the following:






—


strategic thinking,










—


management skills,










—


forward-planning skills,










—


ability to react appropriately to events,










—


thoroughness,










—


communication skills.




7.   Applications

The deadline for applications is

12.00 (noon), Brussels time, on 7 January 2022.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/268/S’) and a curriculum vitae in Europass format (7), quoting the reference number for the procedure (PE/268/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (8)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (9), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment, the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Croatia, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR SECURITY AND SAFETY
DIRECTORATE FOR SAFETY, ACCESS AND ASSISTANCE
MAIN TASKS
(Entity comprising approximately 150 staff)






—


Directing, coordinating and supervising the directorate’s units and ensuring the exchange of information between them;










—


Acting as authorising officer by subdelegation;










—


Helping to define security objectives and strategies and contributing to their implementation by the departments concerned;










—


Ensuring consistency of the directorate’s internal processes;










—


Contributing to the implementation of the new global security concept in its areas of responsibility;










—


Carrying out — at the three sites — all duties relating to fire prevention, security and first aid for Parliament users;










—


Managing the access rights of the various categories of users and issuing passes on the basis of the rules in force;










—


Providing a high-calibre service for the reception and hosting of invited guests and visitors to Parliament, in particular in connection with major events on its premises;










—


Providing appropriate responses at all times to security requirements through remote protection and surveillance of buildings and technical facilities;










—


Standardising Parliament’s operational security procedures within its remit;










—


Drawing up opinions relating to fire safety, prevention and first aid;










—


Ensuring compliance with relevant national and EU fire safety legislation;










—


Helping to ensure smooth cooperation with Parliament’s governing bodies and Secretariat within its remit, and ensuring that their decisions are acted on.




EMERGENCIES AND CONTROL ROOM UNIT






—


Providing a round-the-clock standby service, ensuring follow-up and feedback on all matters relating to general security and fire safety, following the same procedures on all three Parliament sites;










—


Gathering information, finding appropriate solutions, coordinating actions, ensuring that they are followed up, and providing feedback for the departments concerned;










—


Helping, via the command and control room, to resolve incidents and/or disputes on Parliament’s premises;










—


Providing general security and fire-safety services outside normal working hours (at night, at weekends and on public holidays) in Brussels, Strasbourg and Luxembourg;










—


Tailoring security arrangements in real time to the needs of Parliament, in any crisis situation affecting its proper functioning, liaising effectively between the departments involved, and communicating with national emergency and security services;










—


Ensuring communication and proactive cooperation with the relevant departments in DG SAFE and elsewhere in Parliament (Protocol Unit, Medical Service, infrastructure departments, etc.);










—


Assisting Members, staff, delegations and visitors in close collaboration with the relevant departments both within and outside the DG;










—


Ensuring the operational integration of the control rooms at the three sites, developing back-up structures and introducing appropriate new technologies.




ACCESS AND VISITORS UNIT






—


Managing the access rights of the various categories of users and issuing passes on the basis of the rules in force;










—


Providing a high-calibre service for the reception and hosting of invited guests and visitors to Parliament, in particular in connection with major events on its premises;










—


Handling special authorisations for restricted areas by issuing passes and carrying out control procedures;










—


Ensuring regular updating of procedures for the accreditation of Members, staff and visitors, including the introduction of IT applications and the operational development of the new Integrated Parliament Access Control (IPAC) system;










—


Cooperating with the Risk Assessment and Investigation Unit and the Need to Know Cell in order to ensure that accreditation systems are in line with the recommendations issued as part of the global security concept;










—


Helping to establish and manage mutual recognition agreements on accreditation and access with the other EU institutions and bodies;










—


Consolidating and optimising data collection, processing and destruction procedures in accordance with Regulation (EC) 2018/1725.




SAFETY AND PREVENTION UNIT






—


Developing and implementing measures to combat fire and panic risks in accordance with national and European rules;










—


Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings;










—


Liaising with national authorities and the other institutions on fire safety;










—


Implementing the decisions taken by Parliament’s authorities on fire safety;










—


Ensuring that external service provider contracts are properly performed;










—


Drawing up fire safety opinions on building construction and fitting-out projects and helping to monitor the works;










—


Advising on organisational arrangements for events and ensuring that instructions are carried out.