Proposal for a REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL establishing a collaboration platform to support the functioning of Joint Investigation Teams and amending Regulation (EU) 2018/1726
Date: 2021-12-01
Institutions: Directorate-General for Justice and Consumers, European Commission
Subjects: EU Member State, European Anti-fraud Office, Europol, criminal procedure, exchange of information, fact-finding mission, fight against crime, judicial cooperation in criminal matters in the EU, offence, third country

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   EUROPEAN COMMISSION  Brussels, 1.12.2021  COM(2021) 756 final 2021/0391 (COD)  Proposal for a REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL establishing a collaboration platform to support the functioning of Joint Investigation Teams and amending Regulation (EU) 2018/1726  {SWD(2021) 390 final}  
 
EXPLANATORY MEMORANDUM 

1. 

 

CONTEXT OF THE PROPOSAL 

Reasons for and objectives of the proposal 

Introduction 

Joint Investigation Teams (JITs) are teams set up for specific criminal investigations and for a 
limited period of time. They are set up by the competent authorities of two or more Member 
States  and  possibly  non-EU  countries  (third  countries),  to  carry  out  together  criminal 
investigations  that cross  borders. A JIT can be set  up, in  particular,  when a Member State's 
investigations  into  criminal  offences  require  difficult  and  demanding  investigations  having 
links  with  other  Member  States  or  third  countries.  It  can  also  be  set  up  when  a  number  of 
Member  States  are  conducting 
the 
circumstances  of  the  case  necessitate  coordinated,  concerted  action  in  the  Member  States 
involved. 

into  criminal  offences 

investigations 

in  which 

The legal basis for setting up a JIT are Article 13 of the European Union (EU) Convention on 
Mutual Assistance in Criminal Matters1 and Council Framework Decision 2002/465/JHA of 
13 June 2002 on joint investigation teams2. Third countries can be parties in JITs if the legal 
basis allow for this. For example, Article 20 of the Second  Additional  Protocol of the 1959 
Council of Europe Convention3 and Article 5 of the Agreement on Mutual Legal Assistance 
between the European Union and the United States of America4. 

JITs are one of the most successful tools for cross-border investigations and prosecutions in 
the  EU.  They  enable  direct  cooperation  and  communication  between  judicial  and  law 
enforcement  authorities  of  several  States  to  organise  their  actions  and  investigations  to 
efficiently investigate cross-border cases. 

Problems the proposal tackles 

However, practice shows that JITs have been facing several technical difficulties preventing 
them from  being efficient  in  their daily work  and  from  fostering their operations. The main 
difficulties concern secure electronic exchange of information and evidence (including large 
files),  secure  electronic  communication  with  other  JIT  members  and  the  competent  Union 
bodies,  offices  and  agencies  such  as  Eurojust,  Europol  and  the  European  Anti-Fraud  Office 
(OLAF), as well as a joint daily management of a JIT. 

The second evaluation report on JITs5, prepared in 2018 by the Network of National Experts 
on  Joint  Investigation  Teams  (the  JITs  Network),  a  body  established  to  support  Member 
States and share best practices and experience in  the area of JITs, already indicated that the 
JITs’ work could be improved and sped up if supported by a dedicated  IT platform. The IT 
platform  would  enable  its  members  to  securely  communicate  among  themselves,  and  share 
information and evidence. The Digital Criminal Justice study6 confirmed the findings of that 

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OJ C 197, 12.7.2000, p. 3–23. 
OJ L 162, 20.6.2002, p. 1–3. 
CET No 182. 
OJ L 181, 19.7.2003, p. 34. 

https://op.europa.eu/en/publication-detail/-/publication/e38795b5-f633-11ea-991b-01aa75ed71a1 

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report and recommended creating an  IT platform for JITs to  ensure that JITs function more 
efficiently and more securely.  
Following  these  findings,  the  Commission  announced  plans7  to  propose  legislation 
establishing  a  dedicated  ‘collaboration  platform  to  support  the  functioning  of  Joint 
Investigation Teams’ (the platform). 

Objectives of the proposal 

The general objective of the proposal is to provide technological support to those involved in 
JITs  to  increase  the  efficiency  and  effectiveness  of  their  cross-border  investigations  and 
prosecutions. 

The specific objectives of the proposal are to: 

(1) 

(2) 

(3) 

Ensure that the members and participants of JITs can more easily share information 
and evidence collected in the course of the JIT activities. 

Ensure  that  the  members  and  participants  of  JITs  can  more  easily  and  more  safely 
communicate with each other in the context of the JIT activities. 

Facilitate the joint daily management of a JIT, including planning and coordination 
of parallel activities, enhanced traceability of shared evidence and coordination with 
third  countries,  especially  where  physical  meetings  are  too  expansive  or  time 
consuming. 

The proposed solution 

To  meet  those  objectives  and  to  tackle  the  underlying  problems,  a  dedicated  IT  platform 
consisting of both centralised and decentralised components – the JITs collaboration platform 
– is proposed. The platform would be accessible to all actors involved in JIT proceedings, i.e. 
Member States’ representatives  fulfilling the role of members of a given JIT, representatives 
of third countries invited to cooperate in the context of a given JIT, and the competent Union 
bodies,  offices  and  agencies  such  as  Eurojust,  Europol,  the  European  Public  Prosecutor’s 
Office and OLAF. 

The  key  functions,  described  in  detail  below,  will  ease  electronic  communication,  allow 
information and evidence to be shared, including large amounts of data, ensure traceability of 
evidence as well as planning and coordination of JIT operations. 

The design, development, technical  management and maintenance of the platform would be 
entrusted to the European Union Agency for the Operational Management of Large-Scale IT 
Systems in the Area of Freedom, Security and Justice (eu-LISA), which is the Union agency 
in charge of large-scale IT systems in the in the Area of Freedom, Security and Justice.  

The platform would be of a voluntary nature, so the authorities involved in JITs would have 
full  discretion  in  deciding  whether  they  want  to  use  the  platform  for  a  specific  JIT.  In 
addition, the JIT members and participants would be free to use other tools while making use 
of  the  platform.  For  instance,  if  they  decide  to  pass  on  evidence  in  person  at  a  working 
meeting  or  through  the  Secure  Information  Exchange  Network  Application  (SIENA), 
managed by Europol.  

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Commission  Communication  on  the  Digitalisation  of  justice  in  the  European  Union  -  A  toolbox  of 
opportunities, COM (2020) 710 final, 2.12.2020. 

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The platform’s architecture would enable the creation of (non-interoperable) sessions in silo, 
the ‘JIT collaboration spaces,’ specific to each JIT and open only for the duration of the JIT. 
There would be no cross-cutting functions or any interactions between different JITs hosted 
by the platform. 

The  platform  would  support  the  functioning  of  JITs  throughout  their  operational  and  post-
operational phases. In practical terms, an individual JIT collaboration space could be created 
on the platform as soon as all establishing parties sign the JIT agreement. The space would be 
closed following the end of the evaluation process.  

Access to the platform would be granted through regular computers (desktops, laptops, etc.) 
as well as through mobile devices. Its interface would be made available in all EU languages. 

From a technical perspective, the platform would be composed of two distinctive elements, (i) 
a centralised information system, which would allow for a temporary central storage of data, 
and (ii) a communication software, a mobile application, which would enable communication 
and local communication data storage. 

From a security perspective, while the platform will operate over the internet to offer flexible 
means of accessing it, the focus will be to  guarantee confidentiality by design. This  will be 
achieved by using robust end-to-end encryption algorithms to encrypt data in transit or at rest 
(i.e.  stored  on  a  physical  storage).  This  feature  is  crucial  for  gaining  the  trust  of  JITs 
practitioners  who  deal  with  sensitive  data  and  must  be  reassured  regarding  any  risk  of 
uncontrolled  disclosure.  In  addition,  appropriate  multi-step  identification  and  authentication 
mechanisms will be put in place to ensure that only authorised JIT members and participants 
have access to the platform. 

When  designing  the  JITs  collaboration  platform,  eu-LISA  should  ensure  technical 
interoperability with SIENA. 

Key functions 

The platform will offer the following key functions: 

 

 

 

secure, untraceable communication stored locally at the devices of the users, including a 
communication tool offering an instant messaging system, a chat feature, audio/video-
conferencing and a function replacing standard emails; 

information  and  evidence, 

exchange  of 
through  an 
upload/download  system  designed  to  store  the  data  centrally  only  for  the  limited  time 
needed  to  technically  transfer  the  data.  As  soon  as  the  data  are  downloaded  by  all 
addresses, it would be automatically deleted from the platform; 

including 

large 

files, 

evidence traceability – an advanced logging mechanism logging a trail of who did what 
and when regarding all evidence shared through the platform, and supporting the need 
to ensure admissibility of evidence before a court. 

Other functions 

Apart from these key functions, the platform will also offer the following: 

 

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functions  related  to  daily  management  of  the  JIT  during  its  operational  and  post-
operational (evaluation) phase; 

support for the administrative and financial processes; 

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 

various  technical  capabilities  supporting  operational  and  administrative  processes, 
including  the  integration  with  the  JITs-related  electronic  services  already  hosted  at 
Eurojust  and  managed  by  the  JIT  Secretariat,  i.e.  JITs  Funding,  JITs  Evaluation  and 
JITs  Restricted  Area,  allowing  relevant  information  and  documents  to  be  obtained 
without needing to connect separately to the platform and the services offered by the JIT 
Secretariat. 

Access rights 

Particular  attention  will  be  given  to  the  platform’s  access  rights.  The  platform’s  starting 
principle  will  be  that  the  management  of  access  rights  rests  with  the  JIT  space 
administrator(s) from the JITs participating Member States. They will be in charge of granting 
access, during the operational and post-operational phases of the JIT, to:  

 

 

 

 

representatives of the other Member States participating in the JIT; 

representatives of third countries which are also members of a given JIT; 

representatives  of  Eurojust,  Europol,  the  European  Public  Prosecutor’s  Office,  OLAF 
and other competent Union bodies, offices and agencies; and 

representatives of the JIT Secretariat. 

In  addition,  the  JIT  space  administrator(s)  will  have  the  option  to  limit  access  to  parts  of 
information  and  evidence  only  to  those  who  are  concerned  by  it,  including  case-by-case 
granular access permissions. This restriction would concern all users of the JITs collaboration 
platform,  be  it  the  Member  States,  third  countries,  the  competent  Union  bodies,  offices  and 
agencies or the JIT Secretariat. 

It must be underlined that eu-LISA, as the hosting provider, will not have access to the data 
stored  or  exchanged  through  the  platform.  It  will  also  not  be  involved  in  the  access  rights 
management,  except  for  the  initial  process  of  granting  access  rights  to  JIT  space 
administrator(s)  based  on  the  signed  JIT  agreement.  The  platform’s  architecture  must  offer 
sufficient guarantees for this to happen.  

The access  rights  of  the competent  Union  bodies, offices and agencies  should be defined in 
view  of  the  operational  support  they  provide  to  JITs,  covering  all  steps  of  the  proceedings, 
from the moment of the signed JIT agreement until the end of the evaluation phase. On the 
latter,  the  platform  must  provide  for  access  rights  for  the  JIT  Secretariat,  which  plays  an 
important  role in  that process.  The JIT Secretariat  could  also  be in  charge of the platform’s 
administrative  support,  including  access  rights  management,  as  long  as  the  JIT  space 
administrator(s) of each individual JIT envisage such a role. 

Keeping in mind the increasing role of third countries in the successful prosecution of serious 
organised crime and terrorism, the platform will also be available to them, if they are part of a 
JIT agreement. However, specific access  rights will depend on their role in a given JIT and 
should be set out by the JIT space administrator(s) for each respective JIT. To guarantee the 
respect  for  fundamental  rights,  including  data  protection,  and  in  line  with  the  currently 
applicable  procedures,  before  granting  access  to  a  specific  third  country,  the  JIT  space 
administrator(s)  will  need  to  thoroughly  assess  the  data  protection  aspects  against  the 
applicable rules, notably Directive 2016/6808. 

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Directive  (EU)  2016/680  of  the  European  Parliament  and  of  the  Council  of  27  April  2016  on  the 
protection of natural persons with regard to the processing of personal data by competent authorities for 

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 

Consistency with existing policy provisions in the policy area 

Strengthening  cross-border  criminal  investigations  and  prosecutions  carried  out  by  JITs  is  a 
crucial part of creating an area of freedom, security and justice.  

This proposal has been announced in the Commission’s Communication on the digitalisation 
of  justice  in  the  EU9,  as  part  of  a  broader  initiative  to  enable  the  secure  electronic 
communication  and  exchange  of  information  and  documents  between  courts,  national 
authorities, and justice and home affairs agencies. It also constitutes part of the digitalisation 
of  justice  package  contained  in  the  Commission’s  work  programme  for  2021  under  the 
heading ‘A New Push for European Democracy’10. 

Consistency with other Union policies 

 
The proposal  is  in  line  with  the EU  Security Union  strategy11, the counter-terrorism  agenda 
for the EU12 and the EU strategy to tackle organised crime13. 

Given  the  highly  sensitive  nature  of  the  information  exchanged,  it  is  essential  that  the 
implementation of the toolbox approach on the digitalisation of justice, including through this 
proposal,  takes  place  in  a  way  that  guarantees  strong  cybersecurity  standards.  This  is 
consistent  with  the  approach  outlined  in  the  EU's  Cybersecurity  Strategy  and  the 
Commission’s proposal for a Directive on measures for a high common level of cybersecurity 
across the Union (NIS2), aiming to improve further the cybersecurity capacities of public and 
private entities, competent authorities and the Union as a whole in the field of cybersecurity 
and critical infrastructure protection. While judiciary in Member States is not in the scope of 
NIS2  proposal  it  is  of  essence  that  Member  States  will  put  in  place  national  measures  that 
would ensure a comparable level of cybersecurity. 

2. 

 

LEGAL BASIS, SUBSIDIARITY AND PROPORTIONALITY 

Legal basis 

The  legal  basis  for  the  proposal  is  Article  82(1)(d)  of  the  Treaty  on  the  Functioning  of  the 
European Union (TFEU). In line with that Article, the EU has the power to adopt measures to 
ease cooperation between judicial or equivalent authorities of the Member States in relation to 
proceedings in criminal matters.  

In line with Articles 1 and 2 of Protocol No 22 on the position of Denmark, annexed to the 
Treaty  of  the  European  Union  (TEU)  and  to  the  TFEU,  Denmark  is  not  taking  part  in  the 
adoption of this Regulation and is not bound by it or subject to its application.  

In line with Articles 1 to 3 of Protocol No 21 on the position of Ireland, annexed to the TEU 
and to the TFEU, Ireland may notify the President of the Council in writing that it wishes to 

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the  purposes  of  the  prevention,  investigation,  detection  or  prosecution  of  criminal  offences  or  the 
execution of criminal penalties, and on the free movement of such data. 
Commission  Communication  on  the  Digitalisation  of  justice  in  the  European  Union  -  A  toolbox  of 
opportunities, COM (2020) 710 final, 2.12.2020. 
Commission  Communication  Commission  Work  Programme  2021,  A  Union  of  vitality  in  a  world  of 
fragility, COM(2020) 690 final. 
Commission Communication on the EU Security Union strategy, COM(2020) 605 final. 
Commission Communication on a counter-terrorism agenda for the EU, COM(2020) 795 final. 
Commission Communication on the EU strategy to tackle organised crime 2021-2025, COM(2021) 170 
final. 

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take  part  in  the  adoption  and  application  of  any  such  proposed  measure,  where  it  will  be 
entitled  to  do  so.  The  notice  must  be  within  three  months  after  a  proposal  or  initiative  has 
been presented to the Council under Title V of Part Three of the Treaty on the Functioning of 
the European Union. 

 

Subsidiarity (for non-exclusive competence) 

According to the principle of subsidiarity laid down in Article 5(3) of the TEU, action at EU 
level  should  be  taken  only  when  the  aims  envisaged  cannot  be  achieved  sufficiently  by 
Member  States  alone  and  can  therefore,  by  reason  of  the  scale  or  effects  of  the  proposed 
action,  be  better  achieved  by  the  EU.  Furthermore,  there  is  a  need  to  match  the  nature  and 
intensity of a given measure to the identified problem. 

The  creation  of  a  common  Union  wide  IT  platform  to  support  JITs,  allowing  the  Member 
States  to  make  use  of  a  technology  solution  that  does  not  depend  on  the  national  IT 
infrastructure,  can  neither  be  achieved  unilaterally  at  Member  State  level  nor  bilaterally 
between the Member States. It is by its nature a task to be undertaken at EU level. Therefore, 
it is also for the Union to establish a legally binding instrument to create such a system and to 
lay down the conditions under which that system will function. 

 

Proportionality 

According to the principle of proportionality laid down in Article 5(4) of the TEU, there is a 
need to match the nature and intensity of a given measure to the identified problem.  

All problems described in this document require EU-level support to tackle them effectively. 
Addressing  the  problems  individually,  for  instance  by  creating  separate  tools  tackling  the 
communication issue, the lack of data exchange mechanism, etc. would be much more costly 
and  would  create  an  administrative  burden  for  the  JITs.  The  Union  wide  IT  platform  is  the 
only way to provide JITs with a common modern technical solution that will allow them to 
carry out their cross-border investigations more efficiently. 

Therefore, it can be concluded that the action at EU level to establish the platform to support 
functioning  of  JITs  is  proportionate  to  the  identified  problems  that  JITs  encounter  in  their 
daily work. 

 

Choice of the instrument 

The  Commission  is  putting  forward  a  proposal  for  a  Regulation  as  the  proposed  legal 
instrument  establishes  a  central  system  at  EU  level  managed  by  the  European  agency  eu-
LISA.  The  proposal  also  amends  Regulation  (EU)  No  2018/1726.  A  Regulation  is  directly 
applicable in all Member States and binding in its entirety. It therefore guarantees a common 
application of the rules across the Union and their entry into force at the same time. It ensures 
legal  certainty  by  avoiding  different  interpretations  in  the  Member  States,  thus  preventing 
legal fragmentation. 

 3. 

RESULTS 
CONSULTATIONS AND IMPACT ASSESSMENTS 

EX-POST 

EVALUATIONS, 

OF 

STAKEHOLDER 

 

Stakeholder consultations 

Whereas no public consultations were conducted due to a specific character of the proposal, 
the Commission has carried out an extensive targeted consultation campaign to ensure that all 

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stakeholders  concerned  have  an  opportunity  to  express  their  views.  The  campaign  has 
involved: 

 

prosecutors, judges and law enforcement representatives from the Member States; 

  Member States’ national authorities; 

 

 

 

 

experts from the JITs network; 

academics and practitioners in EU criminal law; 

data protection experts; 

representatives of Eurojust, Europol and OLAF. 

Stakeholders have had an opportunity to voice their opinion through bilateral contacts, expert 
meetings, online surveys and written contributions. 

The  targeted  consultations  organised  between  March  and  July  2021,  gathered  views  on  the 
platform  related  elements  of  the  Digital  Criminal  Justice  study,  functions  that  are  to  be 
covered by the future platform, as well as the applicable data protection regime(s). 

First  and foremost, all stakeholders welcomed the initiative and provided a positive opinion 
about  establishment  of  a  platform  as  a  much-needed  step  towards  the  digitalisation  of  JITs 
cooperation. 

As far as cross-cutting issues are concerned, most stakeholders focused on: 

 

 

 

the simplicity of the platform so that it can be used by all practitioners concerned – a too 
cumbersome  tool  with  complex  workflows  could  create  problems  for  the  users  and 
would be a main reason for not using it; 

the  prevention  of  an  impact  on  the  substantial  or  legal  requirements  of  investigators’ 
work, so the proper functioning of a JIT is not jeopardised by the platform; 

the  security  of  the  platform  –  the  level  of  protection  is  of  crucial  importance  so 
practitioners  can  be  confident  that  outcomes  of  their  national  investigations  that  are 
shared through the platform would not be disclosed in an uncontrolled way. 

Some  discussions  have  also  taken  place  on  the  entity  in  charge  of  the  platform’s  future 
development and management. The following scenarios were considered: 

 

 

 

creation  of  the  platform  by  the  Commission  and  making  it  available  to  the  Member 
States to implement when needed within their own infrastructure; 

creation of the platform and its establishment at the Commission; 

creation  of  the  platform  and  its  establishment  at  one  of  the  JHA  agencies  directly 
involved  in  supporting  the  Member  State’s  authorities  in  combating  crime  (e.g. 
Eurojust); 

 

creation of the platform and its establishment at eu-LISA. 

All  stakeholders  consulted,  including  Eurojust  and  Europol,  supported  the  option  to  entrust 
the  platform’s  development  and  maintenance  to  eu-LISA.  They  all  recognised  eu-LISA’s 
expertise in the area as well as its experience with large-scale IT systems meeting state-of-the-
art security standards. Also, this option takes into account, that JITs can be conducted without 
the financial support or operational involvement of either Eurojust or Europol. 

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Undoubtedly,  the  two  key  functions  of  the  platform  debated  the  most  during  the  targeted 
consultations were a possible coverage by the platform of a JIT set-up process and the central 
storage. 

Administrative process to set-up a JIT 

The starting point for this discussion was the final report of the Digital Criminal Justice study, 
which recommends that the JITs collaboration platform covers also the pre-operational phase 
of JITs, i.e. the administrative process to set up a JIT. There are many advantages of  such a 
solution, including: 

 

 

 

 

the possibility to securely and efficiently exchange documents cross-border, leading to 
the signature of a JIT agreement; 

a machine translations function; 

an inventory of the procedures to be followed during the JIT set-up process; 

support for various electronic signatures. 

However,  it  has  been  established  during  the  stakeholder  consultations  that  in  most  Member 
States, actors participating in the JIT set-up process are completely different from those who 
are members of JITs once they  are established.  Moreover, the decision to join a JIT is  very 
often  taken  by  someone  who  will  not  necessarily  be  a  member  of  the  JIT  itself,  e.g.  the 
Prosecutor  General  or  even  the  Minister  of  Justice.  Therefore,  the  inclusion  of  the 
administrative JIT set-up process in the platform would require a complete departure from the 
above-described model of isolated JIT spaces, as well as a separate access rights management 
workflow. Such a scenario would heavily complicate the envisaged easy-to-use concept of the 
platform and would require implementation of rather incomprehensible and time-consuming 
administrative workflows.  

Therefore, following the targeted consultations, the recommended scenario would be to cover 
the  JIT  set-up  process  within  the  e-Evidence  Digital  Exchange  System  (eEDES)  that  is 
currently being implemented by the Commission. This solution would on the one-hand cover 
administrative  needs  of  the  stakeholders  and,  on  the  other,  not  complicate  the  daily 
functioning of the future platform. 

Central storage 

One  of  the  most  crucial  functions  of  the  platform  will  be  to  exchange  information  and 
evidence among the JIT members and other participants. That function could be implemented 
in three different ways: 

(1) 

(2) 

(3) 

A plain upload/download function – data would be uploaded on the platform by one 
member/participant of the JIT and would be stored centrally only until the other JIT 
member(s)/participant(s) download(s) it. 

A temporary flexible storage – in addition to the plain upload/download, data could 
be  optionally  stored  at  the  platform  for  some  period  of  time,  e.g.  one  week,  one 
month,  etc.  The  member/participant  uploading  the  data  would  define  duration  and 
access rights. 

A  permanent  storage  –  all  exchanged  data  would  be  stored  throughout  the  JIT’s 
the 
lifespan  –  precise  access  rights 

the  data  would  be  defined  by 

to 

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member/participant uploading the data. This option would constitute a ‘common JIT 
case-file.’ 

Though  JITs  allow  for  the  direct  communication,  cooperation  and  coordinated  action,  the 
underlying national investigations remain separate and independent. The possibility to create 
a common case-file to supplement national investigations is not envisaged by the current legal 
framework. Therefore, almost all stakeholders rejected the permanent storage option (option 
3). Indeed, the creation of such a common case-file would raise serious questions related to 
criminal  procedures  in  certain  Member  States  since  not  all  JIT  information  is  necessarily 
shared among all members of the JIT. Investigators from one country often do not need access 
to  all  relevant  information  from  the  investigation  of  the  other  country  participating  in  the 
same JIT. 

Whereas  the  other  two  options  had  more  or  less  the  same  degree  of  support  among  the 
practitioners,  a  preferred  option  is  to  equip  the  platform  with  the  plain  upload/download 
function  (option  1).  This  function  would  prevent  platform’s  users  to  view  the  data  before 
downloading  it.  It  would  also  prevent  any  central  storage  of  exchanged  data,  i.e.  the  data 
would be stored centrally until it is downloaded by the other party, but for not more than four 
weeks. The main reason for that has been a concern that any storage of operational data, going 
beyond a technical requirement to send it from one party to another, would lead to at least a 
temporary common file and to possible follow–up questions. For example, access requests to 
that file. However, this instrument should not change the separate investigations and separate 
national files, to which the respective national rules still apply. 

Although  the  lack  of  central  storage  would  prevent  including  in  the  platform  various 
additional technical functions, e.g. an interface with a crime analysis tool, a search tool, a text 
to  speech  converter,  a  speech  to  text  converter,  Optical  Character  Recognition,  etc., 
stakeholders took the view that such functions would duplicate the tools already provided by 
other agencies (primarily by Europol). It also must be underlined that even in the absence of a 
central storage of information and evidence, some basic information would be stored centrally 
to allow the JIT members to trace the exchanged data. 

Collection and use of expertise 

 
The  proposal  is  based  on  the  findings  of  the  Digital  Criminal  Justice  study14.  The  study 
reviewed  the  needs  and  options  to  create  a  ‘Cross-Border  digital  criminal  justice  project,’  a 
fast,  reliable  and  secure  IT  ecosystem  to  enable  national  prosecution  authorities  in  Member 
States  to  interact  with  their national  counterparts, Justice and Home Affairs (JHA) agencies 
and EU bodies in the JHA area.  

 

Impact assessment 

No  impact  assessment  was  conducted,  as  the  proposal  only  aims  at  establishing  a  technical 
solution  supporting  the  functioning  of  JITs,  without  changing  the  main  principles  that 
underpin the legal frameworks for setting up a JIT. 

The proposal  is  accompanied by  a  Commission staff working document15, which contains a 
detailed problem description and sets out the objectives of the proposal.  It also analyses the 

14 

15 

Cross-border  Digital  Criminal  Justice,  Final 
/publication/e38795b5-f633-11ea-991b-01aa75ed71a1/language-en. 
SWD(2021) 390 

report,  https://op.europa.eu/en/publication-detail/-

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proposed solution in the light of its efficacy, indicates the benefits of the initiative and also its 
potential impact on fundamental rights.  

The  staff  working  document  explains  that  the  establishment  of  the  platform  is  expected  to 
render cooperation within JITs more efficient and effective.  All  future  functionalities of the 
platform,  starting  with  the  communication  tools,  through  exchange  of  data  mechanism,  to 
collaborative  management  of  JITs,  are  intended  to  save  time  and  cost  of  those  involved  in  
JITs. Although voluntary in nature, it is anticipated that practitioners will quickly realise the 
platform’s  added  value  and  systematically  use  it  in  cross-border  cases.  The  platform  would 
allow speeding up the flow of information among its users, increase security of the exchanged 
data  as  well  as  enhance  transparency.  In  addition,  impacts  on  simplification  and 
administrative  burdens  are  anticipated.  Consequently,  more  efficient  functioning  of  JITs 
would improve overall collaboration between Member States in investigating and prosecuting 
cross-border crime. 

 

Fundamental rights 

No  major  impact  on  fundamental  rights  is  expected,  as  the  legal  basis  for  the  exchanges  of 
information and evidence within a JIT would not be changed. However, as explained in more 
detail  below,  the  proposed  solution  will  comply  with  fundamental  rights  and  freedoms 
enshrined,  in  particular,  in  the  Charter  of  Fundamental  Rights  of  the  European  Union16, 
including the right to protection of personal data. In this regard, it will also comply with the 
European  Convention  for  the  Protection  of  Human  Rights  and  Fundamental  Freedoms,  the 
International Covenant on Civil and Political Rights, and other human rights obligations under 
international law. 

Since  establishing  the  platform  at  EU  level  would  imply  the  processing  of  personal  data, 
appropriate data protection safeguards must be put in place. The platform would fully comply 
with  Union  data  protection  rules  on  the  legality  of  exchanging  information  and  evidence. 
Directive (EU) 2016/680 of the European Parliament and of the Council would apply to the 
processing of personal data by competent national authorities to prevent, investigate, detect or 
prosecute criminal offences or execute criminal penalties, including safeguarding against and 
preventing threats to public security. Regulation (EU) 2018/1725 of the European Parliament 
and of the Council of 23 October 2018 on the protection of natural persons with regard to the 
processing of personal data by the Union institutions, bodies, offices and agencies would also 
apply. These legal safeguards would need to dovetail with the alignment of the data protection 
approach for JITs with the current data protection rules, as proposed by the Commission on 
20 January 202117. 

On the centralised component of the platform, i.e. the upload/download mechanism allowing 
temporarily storing of the operational data until the moment it is downloaded, the impact on 
data protection is considered to be limited because: 

 

 

16 
17 

the personal  data would be exchanged by a very  limited group of individuals  who are 
part of an isolated JIT collaboration space; 

the  personal  data  would  be  stored  centrally  only  for  technical  reasons  and  would  be 
deleted as soon as it is downloaded by all addresses; 

OJ C 326, 26.10.2012, p. 391–407. 
COM (2021) 21 Final  - Proposal for a DIRECTIVE OF THE EUROPEAN PARLIAMENT AND OF 
THE  COUNCIL  amending  Directive  2014/41/EU,  as  regards  its  alignment  with  EU  rules  on  the 
protection of personal data. 

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 

 

 

 

 

 

the retention period would be set at a maximum of four weeks and would be enforced 
automatically; 

exchange  of  personal  data  would  be  limited  to  serve  the  purpose  for  which  it  was 
obtained; 

eu-LISA would not have access to the data and would fulfil the role of data processor; 

a separate data  controller for each entity uploading the personal  data,  apart from  third 
countries, would be warranted; 

exchanges of personal data that qualify as international transfers to third countries that 
are part of a given JIT would always require a legal basis in union or Member State law 
applicable to such transfers; 

personal data uploaded to JIT collaboration space by third countries would be under the 
responsibility of a JIT space administrator who would need to check such data before it 
can be downloaded by other users. 

4. 

BUDGETARY IMPLICATIONS 

The  proposal  for  a  Regulation  establishing  the  platform  is  envisaged  to  incur  the  following 
costs: 

 

 

 

 

 

development of the platform – the one-off cost incurred for eu-LISA; 

technical maintenance and operation of the platform – the recurring cost incurred for eu-
LISA; 

development of the necessary technical adaptations of the relevant IT systems hosted at 
Eurojust, i.e. JITs funding, JITs evaluation and JITs restricted area to partially integrate 
them with the platform – the one-off cost incurred for Eurojust; 

technical  maintenance  and  operations  on  the  adaptations  of  the  IT  systems  hosted  at 
Eurojust – the recurring cost incurred for Eurojust; 

administrative support to the platform’s users on behalf of the JIT space administrator(s) 
– the recurring cost incurred for Eurojust (the JIT Secretariat). 

As far as Member States’ access to the platform is concerned, no technical costs are envisaged 
because of the web-based nature of the centralised component of the platform.  It  would not 
require  any  adaptations  of  the  national  technical  infrastructure.  The  same  applies  to  the 
communication software, which would simply need to be downloaded on each device of the 
JIT  platform’s  users.  Access  to  the  platform  for  the  competent  Union  bodies,  offices  and 
agencies would be driven by the same principles and would not incur any costs for them. 

The  costs  for  eu-LISA  and  Eurojust  are  explained  in  detail  in  the  accompanying  legal 
financial  statement.  In  total,  eu-LISA  would  require  the  following  financial  and  human 
resources to develop, maintain and operate the JITs collaboration platform: 

 

 

 

one-off build cost – EUR 8.4 million; 

annual maintenance and operation cost – EUR 1.7 million; 

staff – 4 TA FTE as of 2024, 4 TA FTE as of 2025 and 2 CA FTE as of 2026 (10 in 
total). 

the  platform 
The  costs  for  eu-LISA  apply 
Strasbourg/France and the back-up site in Sankt Johann/Austria. 

to  hosting 

in 

its  operational  site 

in 

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In  total,  Eurojust  (including  the  JIT  Secretariat)  would  require  the  following  financial  and 
human resources: 

 

 

for  development  maintenance  and  operations  of  the  required  technical  adaptations  of 
Eurojust IT systems, i.e. JITs funding, JITs evaluation and JITs restricted area, in order 
to partially integrate them with the platform: EUR 0.250 million in 2025 (one-off) and 1 
FTE – a technical profile – as of 2025 onwards; 

for administrative support of the JIT Secretariat to the platform’s users on behalf of JIT 
space administrator(s): 2 FTEs as of 2026 onwards.  

These costs would be borne by the Union general budget and would need to be reflected in the 
budget of both agencies.  

5. 

 

OTHER ELEMENTS 

Implementation plans and monitoring, evaluation and reporting arrangements 

Monitoring  and  evaluating  the  development  and  technical  functioning  of  the  JITs 
collaboration platform is vital and will be applied by following the principles outlined in the 
common approach on decentralised agencies18. 

Once the development of the JITs collaboration platform is finalised, eu-LISA will submit a 
report  to  the  European  Parliament  and  to  the  Council  explaining  how  the  objectives,  in 
particular relating to planning and costs, were achieved. 

Two years after the start of operations of the JITs collaboration platform and every year after 
that,  eu-LISA  will  submit,  to  the  Commission,  a  report  on  the  technical  functioning  of  the 
JITs cooperation platform, including its security.  

Four years after the start of operations of the JITs collaboration platform and every four years 
after  that,  the  Commission  will  conduct  an  overall  evaluation  of  the  JITs  collaboration 
platform. The Commission will send the evaluation report to the European Parliament and the 
Council. 

 

Detailed explanation of the specific provisions of the proposal  

Chapter I General provisions  

Article 1 sets out the subject matter of the Regulation. The ‘JITs collaboration platform’ is a 
centralised  IT  platform  at  EU  level  for  those  involved  in  JITs  to  collaborate,  securely 
communicate  among  themselves,  and  share  information  and  evidence.  The  Regulation  also 
lays  down  rules  on  the  division  of  responsibilities  between  the  JITs  collaboration  platform 
users  and  eu-LISA,  the  organisation  responsible  for  developing  and  maintaining  the  JITs 
collaboration  platform.  It  sets  out  conditions,  under  which  the  JITs  collaboration  platform 
users  may  be  granted  access  to  a  JIT  collaboration  space.  It  also  lays  down  specific  data 
protection provisions needed to supplement the existing data protection arrangements and to 
provide  for  an  overall  adequate  level  of  data  protection,  data  security  and  protection  of  the 
fundamental rights of the persons concerned. 

18 

https://europa.eu/european-
union/sites/default/files/docs/body/joint_statement_and_common_approach_2012_en.pdf.  

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Article  2  defines  the  scope  of  the  Regulation.  The  Regulation  applies  to  the  processing  of 
information, including personal data, within the context of a JIT. This includes the exchange 
and storage of operational information and evidence as well as non-operational information. 
This Regulation covers the operational and post-operational phases of a JIT, starting from the 
moment the relevant JIT agreement has been signed by its members. 

Article 3 defines the terms used in the Regulation. 

Article  4  describes  the  technical  architecture  of  the  JITs  collaboration  platform.  The  JITs 
collaboration platform must be composed of a centralised information system, which allows 
for  a  temporary  central  data  storage;  a  communication  software,  which  allows  for  local 
storage of communication data; and a connection between the centralised information system 
and relevant IT tools, supporting functioning of JITs, hosted at Eurojust and managed by the 
JIT Secretariat and. 

Article  5  sets  out  the  purpose  of  the  JITs  collaboration  platform,  which  is  to  ease  the  daily 
coordination  and  management  of  a  JIT;  the  exchange  of  operational  information  and 
evidence;  secure  communications;  evidence  traceability;  and  the  evaluation  of  a  JIT.  The 
centralised information system is to be hosted by eu-LISA at its technical sites. 

Chapter II: Development and operational management 

Article  6  confers  implementing  powers  on  the  Commission  to  establish  conditions  for  the 
technical development and implementation of the JITs collaboration platform. Those powers 
should  be  exercised  in  line  with  Regulation  (EU)  No  182/2011.  The  comitology  procedure 
chosen is the examination procedure. Article 25 supplements Article 6 on the establishment of 
this procedure.  

Article  7  grants  eu-LISA  the  task  of  designing,  developing  and  operating  the  JITs 
collaboration platform, given its experience with managing large-scale systems in the area of 
justice and home affairs. Its mandate should be amended to reflect those new tasks. eu-LISA 
should be equipped with the appropriate funding and staffing to meet its responsibilities under 
this Regulation. 

Article  8  requires  Member  States  to  put  in  place  technical  arrangements  so  that  their 
competent authorities can access the JITs collaboration platform in line with this Regulation. 

Article  9  states  that  the  competent  Union  bodies,  offices  and  agencies  must  put  in  place 
technical arrangements so that they can access the JITs collaboration platform in line with this 
Regulation. In addition, Eurojust is responsible for the technical adaptation of its systems to 
establish  a  connection  between  the  centralised  information  system  and  relevant  IT  tools, 
supporting functioning of JITs and managed by the JIT Secretariat, in line with Article 4(c). 

Article  10  defines  the  mandate,  composition  and  organisational  aspects  of  a  Programme 
Management  Board  to  be  set  up  by  the  eu-LISA  Management  Board.  This  Programme 
Management Board must  adequately  manage the design and development  phase of the JITs 
collaboration platform. 

Article 11 defines the mandate, composition and organisation aspects of an Advisory Group to 
be  established  by  eu-LISA.  The  Advisory  Group  will  provide  expertise  related  to  the  JITs 
collaboration  platform,  in  particular  in  the  context  of  preparation  of  its  annual  work 
programme and its annual activity report. 

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Chapter III: Access to the JITs collaboration platform 

Article  12  governs  access  to  the  JIT  collaboration  spaces  by  Member  States’  competent 
authorities.  Following the signature of the JIT agreement, a JIT collaboration space must be 
created within the JITs collaboration platform for each JIT. The JIT collaboration space must 
be opened by the JIT space administrator(s), with the technical support of eu-LISA. Based on 
the  JIT  agreement,  the  JIT  space  administrator(s)  must  define  the  access  rights  to  the  JIT 
collaboration space. 

Article  13  states  that  the  JIT  space  administrator(s)  may  decide  to  grant  access  to  the  JIT 
collaboration  spaces  to  the  competent  Union  bodies,  offices  and  agencies  for  them  to  fulfil 
their statutory tasks.  

Article 14 states that for the purpose of Article 5, the JIT space administrator(s) may decide to 
grant access to the JIT collaboration spaces to third countries which have signed a particular 
JITs  agreement.  The  JIT  space  administrator(s)  must  ensure  that  exchanges  of  operational 
information with third countries that have been granted access to a JIT collaboration space are 
limited to the purpose and subject to the conditions of the JIT agreement. Member States must 
ensure that transfers of personal data to third countries that have been granted access to a JIT 
collaboration space only take place when the conditions laid down in Chapter V of Directive 
2016/680 are met. 

Chapter IV: Security and liability 

Article  15  requires  eu-LISA  to  take  the  necessary  technical  and  organisational  measures  to 
ensure the security of the JITs collaboration platform and security of the data within the JITs 
collaboration platform. 

Article 16 refers to liability of the Member States or the competent Union bodies, offices or 
agencies and claims for compensation against them. 

Chapter V: Data protection 

Article  17  governs  the  retention  period  for  storing  operational  data,  as  defined  in  Article  3. 
Such  operational  data  must  be  stored  in  the  centralised  information  system  for  as  long  as 
needed  so  that  all  users  complete  the  downloading  process.  The  retention  period  must  not 
exceed  four  weeks.  Upon  expiry  of  this  retention  period,  the  data  record  must  be 
automatically erased from the centralised system.  

Article 18 governs the retention period for the storage of non-operational data, as defined in 
Article 3. Non-operational data must be stored in the centralised information system until the 
evaluation has been completed. The retention period must not exceed five years. Upon expiry 
of  this  retention  period,  the  data  record  must  be  automatically  erased  from  the  centralised 
system. 

Article 19 governs the data controllers and the data processor.  It clarifies that each Member 
State  competent  authority,  and  where  appropriate,  Eurojust,  Europol,  the  European  Public 
Prosecutor’s Office, OLAF or any other competent Union body, office or agency , are  data 
controllers  in  line  with  applicable  Union  data  protection  rules  for  the  processing  of  the 
personal  data  under  this  Regulation.  eu-LISA  must  be  considered  as  data  processor  in  line 
with Regulation (EU) 2018/1725 on the personal data exchanged through – and stored in the 
JITs  collaboration  platform.  Wherever  a  third  country  uploads  operational  information  or 

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evidence to the JITs collaboration platform, that information or evidence must be scrutinised 
by a JIT space administrator before it can be downloaded by other platform users. 

Article  20  limits  the  purposes  of  the  processing  of  personal  data  entered  into  the  JITs 
collaboration  platform.  Those  data  must  only  be  processed  for  exchanging  operational 
information and evidence between the platform users and exchanging of non-operational data 
between collaboration platform users for managing the JIT. Access to the JITs collaboration 
platform must be limited to authorised staff of the Member States’ competent authorities and 
third country  authorities, Eurojust, Europol  the European Public Prosecutor’s  Office, OLAF 
and other competent Union bodies, offices or agencies. The access must also be limited to the 
extent  needed  to  perform  the  tasks  in  line  with  the  purpose  referred  to  in  paragraph  1  of 
Article 20, and to what is necessary and proportionate to the objectives being pursued. 

Article  21  governs  keeping  logs.  It  states  that  eu-LISA  must  ensure  that  accessing  the 
centralised  information  system  and  all  data  processing  operations  in  the  centralised 
information system are logged to check the admissibility of requests, to monitor data integrity 
and security and the lawfulness of the data processing and to self-monitor. 

Chapter VI: Final provisions 

Article 22 sets out eu-LISA's and the Commission's reporting and reviewing obligations. Four 
years after the start of the JITs collaboration platform’s operations and every four years after 
that, the Commission will conduct an overall evaluation of the JITs collaboration platform. 

Article  23  states  that  the  costs  incurred  to  establish  and  operate  the  JITs  collaboration 
platform must be borne by the general budget of the Union. 

Article 24 sets out the conditions that need to be met before the Commission determines the 
date of the start of operations of the JITs collaboration platform. 

Article 25 governs the comitology procedure to be used, based on a standard provision. 

Article 26 governs the amendments to Regulation (EU) 2018/1726 for the new responsibilities 
and tasks of eu-LISA. 

Article  27  provides  that  the  Regulation  will  enter  into  force  on  the  twentieth  day  following 
that of its publication in the Official Journal of the European Union. 

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2021/0391 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

establishing a collaboration platform to support the functioning of Joint Investigation 
Teams and amending Regulation (EU) 2018/1726 

THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  on  the  Functioning  of  the  European  Union,  and  in  particular 
Article 82(1), point (d), thereof, 

Having regard to the proposal from the European Commission, 

After transmission of the draft legislative act to the national parliaments, 

Acting in accordance with the ordinary legislative procedure, 

Whereas: 

(1) 

(2) 

The  Union  has  set  itself  the  objective  of  offering  its  citizens  a  common  area  of 
freedom, security and justice without internal frontiers, in which the free movement of 
persons is ensured. At the same time, the Union has to ensure that that common area 
remains  a  safe  place.  That  objective  can  only  be  achieved  by  means  of  appropriate 
measures to prevent and combat crime, including organised crime and terrorism. 

That  is  especially  challenging  where  crime  takes  a  cross-border  dimension  on  the 
territory of several Member States and/or third countries. In such situations, Member 
States  need  to  be  able  to  join  their  forces  and  operations  to  allow  for  effective  and 
efficient  cross-border  investigations  and  prosecutions  for  which  the  exchange  of 
information and evidence is crucial. One of the most successful tools for such cross-
border  cooperation  are  Joint  Investigation  Teams  (‘JITs’)  that  allow  for  direct 
cooperation and communication between the judicial and law enforcement authorities 
of  several  Member  States  and  possibly  third  countries  to  organise  their  actions  and 
investigations  in  the most  efficient  way. JITs  are set  up for a specific purpose and  a 
limited  time-period  by  the  competent  authorities  of  two  or  more  Member  States  and 
possibly third countries, to carry out jointly criminal investigations with a cross-border 
impact. 

(3) 

least 

The  Union  aquis  provides  for  two  legal  frameworks  to  set  up  JITs  with  the 
two  Member  States:  Council  Framework  Decision 
participation  of  at 
2002/465/JHA19  and  Article  13  of  the  Convention  established  by  the  Council  in 
accordance with Article 34 of the Treaty on European Union on Mutual Assistance in 
Criminal  Matters  between  the  Member  States  of  the  European  Union20.  Third 
countries  can  be  involved  in  JITs  as  parties  where  there  is  a  legal  basis  for  such 

19 

20 

Council Framework Decision 2002/465/JHA of 13 June 2002 on joint investigation teams (OJ L 162, 
20.6.2002, p. 1). 
OJ C 197, 12.7.2000, p. 3. 

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(4) 

(5) 

(6) 

(7) 

(8) 

(9) 

involvement, such as Article 20 of the Second Additional Protocol of the 1959 Council 
of Europe Convention21 and Article 5 of the Agreement on Mutual Legal  Assistance 
between the European Union and the United States of America22. 

The  existing  legal  frameworks  at  Union  level  do  not  set  out  how  the  entities 
participating in JITs exchange information and communicate. Those entities reach an 
agreement  on  such  exchange  and  communication  on  the  basis  of  the  needs  and 
available means. However, there is a lack of dedicated secure and effective channel to 
which  all  participants  could  have  recourse  and  through  which  they  could  promptly 
exchange large volumes of information and evidence or allow for secure and effective 
communication. Furthermore, there is no system that would support daily management 
of JITs, including the traceability of evidence exchanged among the participants. 

In  light  of  the  increasing  possibilities  of  crime  infiltrating  Information  Technology 
(IT) systems, the current state of play could hamper the effectiveness and efficiency of 
cross-border  investigations,  as  well  as  jeopardise  and  slow  down  such  investigations 
and  prosecutions,  making  them  more  costly.  The  judiciary  and  law  enforcement  in 
particular  need  to  ensure  that  their  systems  are  as  safe  as  possible  and  that  all  JIT 
members can connect and interact easily, independently of their national systems. 

The  speed  and  efficiency  of  the  exchanges  between  the  entities  participating  in  JITs 
could  be  considerably  enhanced  by  creating  a  dedicated  IT  platform  to  support  their 
functioning.  Therefore  it  is  necessary  to  lay  down  rules  establishing  a  centralised  IT 
platform  (‘JITs  collaboration  platform’)  at  Union  level  to  help  JITs  collaborate, 
securely communicate and share information and evidence.  

The  JITs  collaboration  platform  should  only  be  used  where  one  of  the  Union  legal 
bases  is,  among  others,  a  legal  basis  for  the  JIT.  For  all  JITs  based  solely  on 
international legal bases, the platform, financed by the Union budget and developed on 
basis of Union legislation, should not be used. However, where a third country is part 
of a JIT agreement that lists one of the Union legal bases besides an international one, 
its competent authorities should be considered JIT members. 

The use of the JITs collaboration platform should be on a voluntary basis. However, in 
view of its added value for cross-border investigations its use is strongly encouraged. 
The  use  or  non-use  of  the  JITs  collaboration  platform  should  not  prejudice  or  affect 
the legality of other forms of communication or exchange of information and should 
not change the way the JITs are set up, organised or function. The establishment of the 
JITs collaboration platform should not impact the underlying legal bases for JITs nor 
the  applicable  national  procedural  legislation  regarding  the  collection  and  use  of  the 
obtained evidence. The platform should only provide a secure IT tool to improve the 
cooperation and the effectiveness of the JITs. 

The  JITs  collaboration  platform  should  cover  the  operational  and  post-operational 
phases of a JIT, starting from the moment the relevant JIT agreement is signed by its 
members, and finishing once the JIT evaluation is over. Due to the fact that the actors 
participating in the JIT set-up process are different from the actors who are members 
of JIT once it is established, the process of setting up a JIT, especially the negotiation 
of the content and the signature of the JIT agreement, should not be managed by the 
JITs  collaboration  platform.  However,  following  a  need  for  an  electronic  tool  to 

21 
22 

CET No 182 
OJ L 181, 19.7.2003, p. 34. 

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support the process of signing up a JIT, the Commission should consider covering that 
process by the e-Evidence Digital Exchange System (eEDES). 

(10)  For each JIT making use of the JITs collaboration platform,  the JIT members should 
be encouraged to conduct an evaluation of the JIT, either during the operational phase 
of  the  JIT  or  following  its  closure,  using  the  tools  provided  for  by  the  JITs 
collaboration platform. 

(11)  The  JIT  agreement  should  be  a  prerequisite  for  the  use  of  the  JITs  collaboration 
platform.  The  content  of  all  future  JIT  agreements  should  be  adapted  to  take  into 
account the relevant provisions of this Regulation. 

(12)  From an operational perspective, the JITs collaboration platform should be composed 
of  isolated  JIT  collaboration  spaces  created  for  each  individual  JIT  hosted  by  the 
platform. 

(13)  From a technical perspective, the JITs collaboration platform should be accessible via 
a  secure  connection  over  the  internet  and  should  be  composed  of  a  centralised 
information  system,  accessible  through  a  web  portal,  communication  software  for 
mobile  and  desktop  devices,  and  a  connection  between  the  centralised  information 
system and relevant IT tools, supporting the functioning of JITs and managed by the 
JIT Secretariat. 

(14)  The  purpose  of  the  JITs  collaboration  platform  should  be  to  facilitate  the  daily 
coordination and management of a JIT, ensure the exchange and temporary storage of 
operational  information  and  evidence,  provide  secure  communication,  provide  for 
evidence  traceability  and  support  the  process  of  the  evaluation  of  a  JIT.  All  entities 
participating  in  JITs  should  be  encouraged  to  use  all  functionalities  of  the  JITs 
collaboration platform and to replace as much as possible the communication and data 
exchange channels which are currently used. 

(15)  The  JITs  collaboration  platform  complements  existing  tools  allowing  for  secure 
exchange of data among judicial authorities and law enforcement, such as the Secure 
Information Exchange Network Application (SIENA). 

(16)  Communication-related  functionalities  of  the  JITs  collaboration  platform  should  be 
provided by a software allowing for non-traceable communication stored locally at the 
devices of the users. 

(17)  A  proper  functionality  allowing  to  exchange  operational  information  and  evidence, 
including  large  files,  should  be  ensured  through  an  upload/download  mechanism 
designed to store the data centrally only for the limited period of time necessary for the 
technical  transfer of the  data.  As soon as the data is  downloaded by  all addresses, it 
should be automatically deleted from the JITs collaboration platform. 

(18)  Given  its  experience  with  managing  large-scale  systems  in  the  area  of  justice  and 
home affairs, the European Union Agency for the Operational Management of Large-
Scale IT Systems in the Area of Freedom, Security and Justice (eu-LISA) established 
by  Regulation  (EU)  2018/1726  of  the  European  Parliament  and  of  the  Council23 
should  be  entrusted  with  the  task  of  designing,  developing  and  operating  the  JITs 

23 

Regulation (EU) 2018/1726 of the European Parliament and  of the  Council of 14 November 2018 on 
the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of 
Freedom,  Security and Justice (eu-LISA), and amending  Regulation (EC) No 1987/2006 and Council 
Decision 2007/533/JHA and repealing Regulation (EU) No 1077/2011 (OJ L 295, 21.11.2018, p. 99). 

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collaboration platform making use of the existing functionalities of SIENA and other 
functionalities  at  Europol  to  ensure  complementarity  and  interoperability.  Therefore, 
its  mandate  should  be  amended  to  reflect  those  new  tasks  and  it  should  be  provided 
with  the  appropriate  funding  and  staffing  to  meet  its  responsibilities  under  this 
Regulation.    In  that  regard,  rules  should  be  established  on  the  responsibilities  of  eu-
LISA,  as  the  Agency  entrusted  with  the  development,  technical  operation  and 
maintenance of the JITs collaboration platform. 

(19)  When  designing  the  JITs  collaboration  platform,  eu-LISA  should  ensure  technical 

interoperability with SIENA. 

(20)  Since  the  establishment  of  the  Network  of  National  Experts  on  Joint  Investigation 
Teams (the ‘JITs Network’) in accordance with Council Document 11037/0524, the JIT 
Secretariat  supports  the  work  of  the  JITs  Network  by  organising  annual  meetings, 
trainings,  collecting  and  analysing  the  JIT  evaluation  reports  and  managing  the 
Eurojust’s  JIT  funding  programme.  Since  2011,  the  JIT  Secretariat  is  hosted  by 
Eurojust  as  a  separate  unit.  To  allow  the  JIT  Secretariat  to  support  users  in  the 
practical application of the JITs collaboration platform, as well as to provide technical 
and  administrative  support  to  JIT  space  administrators,  Eurojust  should  be  provided 
with appropriate staff allocated to the JIT Secretariat. 

(21)  Given the currently existing IT tools supporting operations of JITs, which are hosted at 
Eurojust  and  managed  by  the  JIT  Secretariat,  it  is  necessary  to  connect  the  JITs 
collaboration  platform  with  those  IT  tools,  in  order  to  facilitate  the  management  of 
JITs.  To  that  end,  Eurojust  should  ensure  the  necessary  technical  adaptation  of  its 
systems  in  order  to  establish  such  connection.  Eurojust  should  be  provided  with  the 
appropriate funding and staffing to meet its responsibilities in that regard. 

(22) 

In order to ensure a clear allocation of rights and tasks, rules should be established on 
the  responsibilities  of  Member  States,  Eurojust,  Europol,  the  European  Public 
Prosecutor’s  Office,  the  European  Anti-Fraud  Office  (OLAF)  and  other  competent 
Union  bodies,  offices  and  agencies,  including  the  conditions,  under  which  they  may 
use the JITs collaboration platform for operative purposes. 

(23)  This Regulation sets out the details about the mandate, composition and organisational 
aspects  of  a  Programme  Management  Board  which  should  be  set  up  by  the 
Management  Board  of  eu-LISA.  The  Programme  Management  Board  should  ensure 
the  adequate  management  of  the  design  and  development  phase  of  the  JITs 
collaboration  platform.  It  is  also  necessary  to  set  out  the  details  of  the  mandate, 
composition and organisation aspects of an Advisory Group to be established by eu-
LISA  in  order  to  obtain  expertise  related  to  the  JITs  collaboration  platform,  in 
particular in  the context  of preparation of its annual  work programme  and its annual 
activity report. 

(24)  This Regulation establishes rules on access to the JITs collaboration platform and the 
necessary  safeguards.    The  JIT  space  administrator  or  administrators  should  be 
entrusted with the management of the access rights to the individual JIT collaboration 
spaces. They should be in charge of granting access, during the operational and post-

24 

Council of the European Union, Outcome of Proceedings of Article Art 36 Committee on 7 and 8 July 
2005, Item 7 of the Agenda: Joint Investigation Teams  - Proposal for designation of national experts, 
11037/05.  

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operational  phases  of  the  JIT,  to  JITs  collaboration  platform  users.  JIT  space 
administrators should be able to transfer their role to the JIT secretariat. 

(25)  Bearing  in  mind  the  sensitivity  of  the  operational  data  exchanged  among  the  JITs 
collaboration platform users, the JITs collaboration platform should guarantee a high 
level  of  security.  eu-LISA  should  take  all  necessary  technical  and  organisational 
measures in order to ensure the security of the exchange of data by using strong end-
to-end encryption algorithms to encrypt data in transit or at rest. 

(26)  This Regulation establishes rules on the liability of Member States, eu-LISA, Eurojust, 
Europol, the European Public Prosecutor’s Office, OLAF and other competent Union 
bodies, offices and agencies, in respect of material or non-material damage occurring 
as  a  result  of  any  act  incompatible  with  this  Regulation.  Concerning  third  countries, 
liability clauses in respect of material or non-material damage should be contained in 
respective JIT agreements. 

(27) 

In  addition,  this  Regulation  provides  specific  data  protection  provisions,  concerning 
both operational data and non-operational data, needed to supplement the existing data 
protection  arrangements  and  to  provide  for  an  adequate  overall  level  of  data 
protection,  data  security  and  protection  of  the  fundamental  rights  of  the  persons 
concerned. 

(28)  Directive (EU) 2016/680 of the European Parliament and of the Council25  applies to 
the processing of personal data by competent national authorities for the purposes of 
the  prevention,  investigation,  detection  or  prosecution  of  criminal  offences  or  the 
execution of criminal penalties, including the safeguarding against and the prevention 
of threats to public security. As regards the processing by Union institutions, bodies, 
offices and  agencies,  Regulation  (EU) 2018/1725  of the European Parliament and of 
the Council26 should apply in the context of this Regulation.  

(29)  Where appropriate, it should be possible for JIT space administrators to grant access to 
a JIT collaboration space to third countries which are parties to a JIT agreement. Any 
transfer of personal data to third countries or international organisations in the context 
of a JIT agreement is subject to compliance with the provisions set out in Chapter V of 
Directive (EU) 2016/680. Exchanges of operational data with third countries should be 
limited to those required to fulfil the purposes of the JIT agreement. 

(30)  Whenever  a  third  country  uploads  operational  information  or  evidence  to  a  JIT 
collaboration space, the JIT space administrator should verify that such information or 
evidence  is  provided  to  fulfil  the  purposes  of  the  JIT  agreement,  before  it  can  be  
downloaded by other users of the platform. 

(31)  Where  a  JIT  has  multiple  JIT  space  administrators,  those  JIT  space  administrators 
should agree among themselves, as soon as the JIT collaboration space including third 

25 

26 

Directive  (EU)  2016/680  of  the  European  Parliament  and  of  the  Council  of  27  April  2016  on  the 
protection of natural persons with regard to the processing of personal data by competent authorities for 
the  purposes  of  the  prevention,  investigation,  detection  or  prosecution  of  criminal  offences  or  the 
execution  of  criminal  penalties,  and  on  the  free  movement  of  such  data,  and  repealing  Council 
Framework Decision 2008/977/JHA (OJ L 119, 4.5.2016, p. 89). 
Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the 
protection of natural persons with regard to the  processing of personal data by the Union institutions, 
bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 
45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39). 

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countries  is  established,  about  one  of  them  to  be  controller  of  the  data  uploaded  by 
those third countries. 

(32) 

eu-LISA should ensure that accessing the centralised information system and all data 
processing  operations  in  the  centralised  information  system  are  logged  for  the 
purposes  of  monitoring  data  integrity  and  security,  the  lawfulness  of  the  data 
processing as well as for the purposes of self-monitoring.  

(33)  This Regulation imposes reporting obligations on eu-LISA regarding the development 
and functioning of the JITs collaboration platform in light of objectives relating to the 
planning,  technical  output,  cost-effectiveness,  security  and  quality  of  service. 
Furthermore,  the  Commission  should  conduct  an  overall  evaluation  of  the  JITs 
collaboration platform four years after the start of operations of the JITs collaboration 
platform and every four years thereafter. 

(34)  Each  Member  State  as  well  as  Eurojust,  Europol,  the  European  Public  Prosecutor’s 
Office, OLAF and any other competent Union body, office and agency should bear its 
own costs arising from their use of the JITs collaboration platform. 

(35) 

In order to  establish conditions for the technical  development and implementation of 
the  JITs  collaboration  platform,  implementing  powers  should  be  conferred  on  the 
Commission. Those powers should be exercised in accordance with Regulation (EU) 
No 182/2011 of the European Parliament and the Council27. 

(36)  The  Commission  should  determine  the  date  of  the  start  of  operations  of  the  JITs 
collaboration platform once the relevant implementing acts necessary for the technical 
development  of  the  JITs  collaboration  platform  have  been  adopted  and  eu-LISA  has 
carried  out  a  comprehensive  test  of  the  JITs  collaboration  platform,  in  cooperation 
with the Member States. 

(37)  Since  the  objective  of  this  Regulation,  namely  to  enable  the  effective  and  efficient 
cooperation,  communication  and  exchange  of  information  and  evidence  among  JIT 
members,  Eurojust,  Europol,  OLAF  and  other  competent  Union  bodies,  offices  and 
agencies,  cannot  be  sufficiently  achieved  by  the  Member  States,  but  can  rather,  by 
setting  out  common  rules,  be  better  achieved  at  Union  level,  the  Union  may  adopt 
measures, in accordance with the principle of subsidiarity as set out in Article 5 of the 
Treaty on European Union (TEU). In accordance with the principle of proportionality, 
as  set  out  in  that  Article,  this  Regulation  does  not  go  beyond  what  is  necessary  to 
achieve that objective. 

(38) 

In  accordance  with  Articles  1  and  2  of  Protocol  No  22  on  the  position  of  Denmark, 
annexed to the Treaty on European Union and to the Treaty on the Functioning of the 
European Union, Denmark is not taking part in the adoption of this Regulation and is 
not bound by it or subject to its application. 

(39)  The  European  Data  Protection  Supervisor  was  consulted  in  accordance  with  Article 
42(1) of Regulation (EU) No 2018/1725 and delivered an opinion on XXXX,  

27 

Regulation  (EU)  No  182/2011  of  the  European  Parliament  and  of  the  Council  of  16  February  2011 
laying down the rules and general principles concerning mechanisms for control by Member States of 
the Commission’s exercise of implementing powers (OJ L 55, 28.2.2011, p. 13). 

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HAVE ADOPTED THIS REGULATION: 

CHAPTER I 

General provisions  

Article 1 

Subject matter  

This Regulation:  

(a) 

(b) 

(c) 

(d) 

1. 

2. 

establishes  an  IT  platform  (the  ‘JITs  collaboration  platform’),  to  be  used  on  a 
voluntary basis, to facilitate the cooperation of competent authorities participating in 
Joint Investigation Teams (‘JITs’) set up on the basis of Article 13 of the Convention 
established by the Council in accordance with Article 34 of the Treaty on European 
Union, on Mutual Assistance in Criminal Matters between the Member States of the 
European Union or on Framework Decision 2002/465/JHA; 

lays  down  rules  on  the  division  of  responsibilities  between  the  JITs  collaboration 
platform users  and the agency responsible for the development  and maintenance of 
the JITs collaboration platform; 

sets  out  conditions,  under  which  the  JITs  collaboration  platform  users  may  be 
granted access to the JITs collaboration platform; 

lays down specific data protection provisions needed to supplement the existing data 
protection  arrangements  and  to  provide  for  an  adequate  overall  level  of  data 
protection,  data  security  and  protection  of  the  fundamental  rights  of  the  persons 
concerned. 

Article 2 

Scope   

This  Regulation  applies  to  the  processing  of  information,  including  personal  data, 
within  the  context  of  a  JIT.  That  includes  the  exchange  and  storage  of  operational 
information  and  evidence  as  well  as  non-operational  information.  This  Regulation 
applies  to  the  operational  and  post-operational  phases  of  a  JIT,  starting  from  the 
moment the relevant JIT agreement is signed by its members.  

This Regulation does not amend or otherwise affect the existing legal provisions on 
the establishment, conduct or evaluation of JITs. 

Article 3 

Definitions  

For the purposes of this Regulation, the following definitions apply: 

(1) 

(2) 

‘centralised  information  system’  means  a  central  IT  system  where  storing  and 
processing of JITs related data takes place; 

‘communication  software’  means  software  that  facilitates  remote  access  to  systems 
and the exchange of files and messages in text, audio or video formats between JITs 
collaboration platform users; 

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(3) 

(4) 

(5) 

(6) 

(7) 

(8) 

(9) 

‘competent authorities’ means the authorities competent to set up a JIT as referred to 
in Article 1 of Framework Decision 2002/465/JHA and Article 13 of the Convention 
established by the Council in accordance with Article 34 of the Treaty on European 
Union on Mutual Assistance in Criminal Matters between the Member States of the 
European  Union,  the  European  Public  Prosecutor’s  Office  when  acting  pursuant  to 
its  competences  as  provided  for  by  Articles  22,  23  and  25  of  Council  Regulation 
(EU) 2017/1939, as well as the competent authorities of a third country where they 
are party of a JIT agreement on the basis of an additional legal basis; 

‘JIT members’ means representatives of the competent authorities referred to in point 
3 of this Article; 

‘JITs  collaboration  platform  users’  means  JIT  members,  Eurojust,  Europol,  OLAF 
and other competent Union bodies, offices and agencies; 

‘JIT collaboration space’ means an individual isolated space for each JIT hosted on 
the JITs collaboration platform; 

‘JIT space administrator” means a representative of the competent authorities of the 
Member State in charge of the JIT collaboration space; 

‘operational  data’  means 
the  JITs 
collaboration platform during the operational phase of a JIT to support cross-border 
investigations and prosecutions; 

information  and  evidence  processed  by 

‘non-operational data’ means administrative data processed by the JITs collaboration 
platform,  notably  to  facilitate  the  management  of  the  JIT  and  daily  cooperation 
between JITs collaboration platform users. 

Technical architecture of the JITs collaboration platform  

The JITs collaboration platform shall be composed of the following:  

Article 4 

(a) 

(b) 

(c) 

1. 

(a) 

(b) 

(c) 

a centralised information system, which allows for temporary central data storage;  

a communication software, which allows for local storage of communication data; 

a  connection  between  the  centralised  information  system  and  relevant  IT  tools, 
supporting the functioning of JITs and managed by the JIT Secretariat. 

Article 5 

Purpose of the JITs collaboration platform 

The purpose of the JITs collaboration platform shall be to facilitate: 

the  daily  coordination  and  management  of  a  JIT,  through  a  set  of  functionalities 
supporting the administrative and financial processes within the JIT;  

the  exchange  and  temporary  storage  of  operational  information  and  evidence, 
including large files, through an upload and download functionality; 

secure  communications  through  a  functionality  covering  instant  messaging,  chats, 
audio and video-conferencing; 

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(d) 

(e) 

2. 

evidence traceability  through a business  logging mechanism allowing to  keep track 
of all evidence exchanged through the JITs collaboration platform; 

the evaluation of a JIT through a dedicated collaborative evaluation process. 

The centralised information system shall be hosted by eu-LISA at its technical sites. 

CHAPTER II 

Development and operational management 

Article 6 

Adoption of implementing acts by the Commission 

The Commission shall adopt the implementing acts necessary for the technical development 
of the JITs collaboration platform as soon as possible, and in particular acts concerning: 

(a) 

(b) 

(c) 

(d) 

(e) 

(f) 

(g) 

the  list  of  functionalities  required  for  the  daily  coordination  and  management  of  a 
JIT; 

the list of functionalities required for secure communications; 

business specifications of the connection referred to in Article 4, point (c);  

security in accordance with Article 15; 

technical logs in accordance with Article 21; 

technical statistics in accordance with Article 22; 

performance and availability requirements of the JITs collaboration platform. 

The implementing acts referred to in the first subparagraph of this Article shall be adopted in 
accordance with the examination procedure referred to in Article 25. 

Article 7 

Responsibilities of eu-LISA 

1. 

2. 

3. 

4. 

The  European  Union  Agency  for  the  Operational  Management  of  Large-Scale  IT 
Systems in the Area of Freedom, Security and Justice (‘eu-LISA’) shall establish the 
design  of  the  physical  architecture  of  the  JITs  collaboration  platform  including  its 
technical  specifications  and  evolution.  That  design  shall  be  approved  by  its 
Management Board, subject to a favourable opinion of the Commission. 

eu-LISA shall be responsible for the development of the JITs collaboration platform 
in  accordance  with  the  principle  of  data  protection  by  design  and  by  default.  The 
development  shall  consist  of  the  elaboration  and  implementation  of  the  technical 
specifications, testing and overall project coordination. 

eu-LISA shall make the communication software available to the JITs collaboration 
platform users. 

eu-LISA  shall  develop  and  implement  the  JITs  collaboration  platform  as  soon  as 
possible after the  entry into force of this  Regulation and following the  adoption by 
the Commission of the implementing acts pursuant to Article 6.  

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5. 

6. 

7. 

8. 

9. 

eu-LISA shall ensure that the JITs collaboration platform is operated in accordance 
with this Regulation, with the implementing act referred to in Article 6, as well as in 
accordance with Regulation (EU) 2018/1725. 

eu-LISA  shall  be  responsible  for  the  operational  management  of  the  JITs 
collaboration  platform.  The  operational  management  of  the  JITs  collaboration 
platform  shall  consist  of  all  the  tasks  necessary  to  keep  the  JITs  collaboration 
platform  operational  in  accordance  with  this  Regulation,  and  in  particular  the 
maintenance  work  and  technical  developments  necessary  to  ensure  that  the  JITs 
collaboration  platform  functions  at  a  satisfactory  level  in  accordance  with  the 
technical specifications.  

eu-LISA  shall  ensure    the  provision  of  training  on  the  practical  use  of  the  JITs 
collaboration platform. 

eu-LISA shall not have access to the JIT collaboration spaces. 

Without prejudice to Article 17 of the Staff Regulations of Officials of the European 
Union,  laid  down  in  Council  Regulation  (EEC,  Euratom,  ECSC)  No  259/6828,  eu-
LISA shall apply appropriate rules of professional secrecy or other equivalent duties 
of  confidentiality  to  its  entire  staff  required  to  work  with  data  registered  in  the 
centralised information system. That obligation shall also apply after such staff leave 
office or employment or after the termination of their activities. 

Article 8 

Responsibilities of the Member States 

Each  Member  State  shall  make  the  technical  arrangements  necessary  for  access  of  its 
competent authorities to the JITs collaboration platform in accordance with this Regulation. 

1. 

2. 

1. 

2. 

(a) 

28 

Article 9 

Responsibilities of competent Union bodies, offices and agencies 

Eurojust,  Europol,  the  European  Public  Prosecutor’s  Office,  OLAF  and  other 
competent  Union  bodies,  offices  and  agencies  shall  make  the  necessary  technical 
arrangements to enable them to access the JITs collaboration platform. 

Eurojust  shall  be  responsible  for  the  necessary  technical  adaptation  of  its  systems, 
required to establish the connection referred to in Article 4, point (c). 

Article 10 

Programme Management Board 

Prior  to  the  design  and  development  phase  of  the  JITs  collaboration  platform,  the 
Management Board of eu-LISA shall establish a Programme Management Board.  

The Programme Management Board shall be composed of ten members as follows: 

eight members appointed by the Management Board;  

Regulation  (EEC,  Euratom,  ECSC)  No  259/68  of  the  Council  of  29  February  1968  laying  down  the 
Staff  Regulations  of  Officials  and  the  Conditions  of  Employment  of  Other  Servants  of  the  European 
the 
Communities  and 
Commission,(OJ L 56, 4.3.1968, p. 1). 

instituting  special  measures 

temporarily  applicable 

to  officials  of 

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(b) 

(c) 

3. 

4. 

5. 

6. 

7. 

8. 

1. 

2. 

(a) 

(b) 

(c) 

the Chair of the Advisory Group referred to in Article 11;  

one member appointed by the Commission.  

The Management Board of eu-LISA shall ensure that the members it appoints to the 
Programme  Management  Board  have  the  necessary  experience  and  expertise  in  the 
development and management of IT systems supporting judicial authorities.  

eu-LISA shall participate in the work of the Programme Management Board. To that 
end,  representatives  of  eu-LISA  shall  attend  the  meetings  of  the  Programme 
Management Board in order to report on work regarding the design and development 
of the JITs collaboration platform and on any other related work and activities.  

The Programme Management Board shall meet at least once every three months, and 
more often as necessary. It shall ensure the adequate management of the design and 
development phase of the JITs collaboration platform. The Programme Management 
Board shall submit written reports regularly  to the Management Board of eu-LISA, 
and  where  possible  every  month,  on  the  progress  of  the  project.  The  Programme 
Management  Board  shall  have  no  decision-making  power  nor  any  mandate  to 
represent the members of the eu-LISA Management Board. 

The Programme Management Board shall establish its rules of procedure which shall 
include in particular rules on chairmanship, meeting venues, preparation of meetings, 
admission  of  experts  to  the  meetings,  communication  plans  ensuring  that  non-
participating Members of the eu-LISA Management Board are kept fully informed.  

The chairmanship of the Programme Management Board shall be held by a Member 
State. 

The Programme Management Board's secretariat shall be ensured by eu-LISA. 

Article 11 

Advisory Group 

eu-LISA shall establish an Advisory Group in order to obtain expertise related to the 
JITs  collaboration platform, in  particular in  the context  of preparation of  its annual 
work programme and its annual activity report.  

During  the  design  and  development  phase  of  the  JITs  collaboration  platform,  the 
Advisory Group shall be composed of the representatives of the Member States, the 
Commission and the JIT Secretariat. It shall be chaired by eu-LISA. It shall:  

meet regularly, where possible at least once a month, until the start of operations of 
the JITs collaboration platform;  

report after each meeting to the Programme Management Board;  

provide the technical  expertise to  support the tasks of the Programme Management 
Board. 

CHAPTER III 

Access to the JITs collaboration platform 

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Article 12 

Access to the JIT collaboration spaces by Member States’ competent authorities 

1. 

2. 

3. 

Following  the  signature  of  a  JIT  agreement,  a  JIT  collaboration  space  shall  be 
created within the JITs collaboration platform for each JIT. 

The  JIT  collaboration  space  shall  be  opened  by  the  JIT  space  administrator  or 
administrators, with the technical support of eu-LISA. 

The JIT space administrator or administrators shall establish the access rights of the 
JITs  collaboration platform users to the JIT collaboration space, on the basis of the 
JIT agreement.  

Access to the JIT collaboration spaces by competent Union bodies, offices and agencies  

Article 13 

1. 

2. 

3. 

4. 

5. 

29 

30 

31 

The  JIT  space  administrator  or  administrators  may  decide  to  grant  Eurojust, 
including the JIT Secretariat, access to a JIT collaboration space for the purpose of 
fulfilling its tasks set out in Regulation (EU) 2018/1727 of the European Parliament 
and of the Council29. In particular, the JIT space administrator or administrators may 
decide to grant the JIT Secretariat access to a JIT collaboration space for the purpose 
of technical and administrative support, including access rights management. 

The JIT space administrator or administrators may decide to grant Europol access to 
a JIT collaboration space for the purpose of fulfilling its tasks set out in Regulation 
(EU) 2016/794 of the European Parliament and of the Council30. 

The JIT space administrator or administrators may decide to grant OLAF access to a 
JIT  collaboration  space  for  the  purpose  of  fulfilling  its  tasks  set  out  in  Regulation 
(EU, Euratom) No 883/2013 of the European Parliament and of the Council31. 

The  JIT  space  administrator  or  administrators  may  decide  to  grant  the  European 
Public  Prosecutor’s  Office  access  to  a  JIT  collaboration  space  for  the  purpose  of 
fulfilling its tasks set out in Council Regulation (EU) 2017/1939. 

The JIT space administrator or  administrators may  decide to  grant  other  competent 
Union  bodies,  offices  and  agencies  access  to  a  JIT  collaboration  space  for  the 
purpose of fulfilling tasks set out in their basic acts. 

Access to the JIT collaboration spaces by third countries’ competent authorities 

Article 14 

Regulation (EU) 2018/1727 of the European Parliament and of the Council of 14 November 2018 on 
the  European  Union  Agency  for  Criminal  Justice  Cooperation  (Eurojust)  (OJ  L  295,  21.11.2018,  p. 
138). 
Regulation  (EU)  2016/794  of  the  European  Parliament  and  of  the  Council  of  11  May  2016  on  the 
European Union Agency for Law Enforcement Cooperation (Europol) (OJ L 135, 24.5.2016, p. 53) 
Regulation  (EU,  Euratom)  No  883/2013  of  the  European  Parliament  and  of  the  Council  of  11 
September 2013 concerning investigations conducted by the European Anti-Fraud Office (OLAF) and 
repealing Regulation (EC) No 1073/1999 of the European Parliament and of the  Council and Council 
Regulation (Euratom) No 1074/1999 (OJ L 248, 18.9.2013, p. 1). 

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1. 

2. 

3. 

1. 

2. 

3. 

4. 

1. 

2. 

For  the  purposes  listed  in  Article  5,  the  JIT  space  administrator  or  administrators 
may decide to grant access to a JIT collaboration space to the competent authorities 
of third countries which have signed a particular JITs agreement.  

The  JIT  space  administrator  or  administrators  shall  ensure  that  the  exchanges  of 
operational  data  with  the  competent  authorities  of  third  countries  that  have  been 
granted  access  to  a  JIT  collaboration  space  are  limited  to  what  is  required  for  the 
purposes of the JIT agreement and subject to the conditions laid therein. 

Member States shall ensure that their transfers of personal data to third countries that 
have  been  granted  access  to  a  JIT  collaboration  space  only  take  place  where  the 
conditions laid down in Chapter V of Directive 2016/680 are met. 

CHAPTER IV 

Security and liability 

Article 15 

Security 

eu-LISA shall take the necessary technical  and organisational  measures  to  ensure  a 
high  level  of  cyber  security  of  the  JITs  collaboration  platform  and  the  information 
security  of  data  within  the  JITs  collaboration  platform,  in  particular  in  order  to 
ensure the confidentiality and integrity of operational and non-operational data stored 
in the centralised information system. 

eu-LISA  shall  prevent    unauthorised  access  to  the  JITs  collaboration  platform  and 
shall  ensure  that  persons  authorised  to  access  the  JITs  collaboration  platform  have 
access only to the data covered by their access authorisation. 

For  the  purposes  of  paragraphs  1  and  2,  eu-LISA  shall  adopt  a  security  plan,  a 
business  continuity  and  disaster  recovery  plan,  to  ensure  that  the  centralised 
information system may, in case of interruption, be restored.  

eu-LISA shall monitor the effectiveness  of the security measures referred to  in this 
Article  and  shall  take  the  necessary  organisational  measures  related  to  self-
monitoring and supervision to ensure compliance with this Regulation. 

Article 16 

Liability 

Where a Member State, Eurojust, Europol, the European Public Prosecutor’s Office, 
OLAF or any other competent Union body, office or agency, as a consequence of a 
failure  on  their  part  to  comply  with  their  obligations  under  this  Regulation,  cause 
damage to the JITs collaboration platform, that Member State, Eurojust, Europol, the 
European Public Prosecutor’s Office, OLAF or other competent Union body, office 
or agency respectively, shall be held liable for such damage, insofar as eu-LISA fails 
to take reasonable measures to prevent the damage from occurring or to minimise its 
impact. 

Claims  for  compensation  against  a  Member  State  for  the  damage  referred  to  in 
paragraph 1 shall be governed by the law of the defendant Member State. Claims for 
compensation  against  Eurojust,  Europol,  the  European  Public  Prosecutor’s  Office, 

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OLAF or any other competent Union body, office or agency for the damage referred 
to in paragraph 1 shall be governed by their respective founding acts. 

CHAPTER V 

Data protection  

Article 17 

1. 

2. 

1. 

2. 

1. 

2. 

3. 

4. 

Retention period for storage of operational data 

Operational  data  pertaining  to  each  JIT  collaboration  space  shall  be  stored  in  the 
centralised  information  system  for  as  long  as  needed  for  all  concerned  JITs 
collaboration  platform  users  to  complete  the  process  of  its  downloading.  The 
retention period shall not exceed four weeks. 

Upon expiry of the retention period referred to in paragraph 1, the data record shall 
be automatically erased from the centralised system.  

Article 18 

Retention period for storage of non-operational data 

Where an evaluation of the JIT is envisaged, non-operational data pertaining to each 
JIT collaboration space shall be stored in the centralised information system until the 
JIT evaluation has been completed. The retention period shall not exceed five years. 

Upon expiry of the retention period referred to in paragraph 1, the data record shall 
be automatically erased from the centralised system. 

Article 19 

Data controller and data processor 

Each  competent  national  authority  of  a  Member  State,  and  where  appropriate, 
Eurojust,  Europol,  the  European  Public  Prosecutor’s  Office,  OLAF  or  any  other 
competent Union body, office or agency shall be considered to be data controllers in 
accordance with applicable Union data protection rules for the processing of personal 
data under this Regulation. 

With  regard  to  data  uploaded  to  the  JITs  collaboration  platform  by  the  competent 
authorities of third countries, one of the JIT space administrators is to be considered 
data controller as regards the personal data exchanged through, and stored in the JITs 
collaboration platform. 

eu-LISA  shall  be  considered  to  be  data  processor  in  accordance  with  Regulation 
(EU)  2018/1725  as  regards  the  personal  data  exchanged  through,  and  stored  in  the 
JITs collaboration platform. 

The JITs collaboration platform users shall be jointly responsible for managing non-
operational data in the JITs collaboration platform. 

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1. 

(a) 

(b) 

2. 

1. 

2. 

(a) 

(b) 

(c) 

(d) 

3. 

4. 

5. 

6. 

Article 20 

Purpose of the processing of personal data 

The data entered into the JITs collaboration platform shall only be processed for the 
purposes of:  

the exchange of operational information and evidence between the JITs collaboration 
platform users; 

the exchange of non-operational data between the JITs collaboration platform users, 
for the purposes of managing the JIT.  

Access to the JITs collaboration platform shall be limited to duly authorised staff of 
the  competent  Member  States’  and  third  country  authorities,  Eurojust,  Europol,  the 
European  Public  Prosecutor’s  Office,  OLAF  and  other  competent  Union  bodies, 
offices  or  agencies,  to  the  extent  needed  for  the  performance  of  their  tasks  in 
accordance with the purposes referred to in paragraph 1, and to what is necessary and 
proportionate to the objectives pursued. 

Article 21 

Technical logs  

eu-LISA  shall  ensure  that  a  log  is  kept  of  all  access  to  the  centralised  information 
system  and  all  data  processing  operations  in  the  centralised  information  system,  in 
accordance with paragraph 2. 

The logs shall show:  

the date, time zone and exact time of accessing the centralised information system;  

the  identifying  mark  of  JIT’s  collaboration  platform  user  who  accessed  the 
centralised information system; 

the  date,  time  zone  and  access  time  of  the  operation  carried  out  by  the  JIT’s 
collaboration platform user; 

the operation carried out by the JIT’s collaboration platform user. 

The  logs  shall  be  protected  by  appropriate  technical  measures  against  unauthorised 
access and shall be kept for three years or for such longer period as required for the 
termination of ongoing monitoring procedures. 

On request, eu-LISA shall make the logs available to the competent authorities of the 
Member States without undue delay.  

Within the limits of their competences and for the purpose of fulfilling their duties, 
the national supervisory authorities responsible for monitoring the lawfulness of data 
processing shall have access to logs upon request. 

Within the limits of its competences and for the purpose of fulfilling its supervisory 
duties in accordance with Regulation (EU) 2018/1725, the European Data Protection 
Supervisor shall have access to logs upon request. 

EN 

CHAPTER VI 

Final provisions 

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Article 22 

Monitoring and evaluation  

eu-LISA  shall  establish  procedures  to  monitor  the  development  of  the  JITs 
collaboration platform as regards the objectives relating to planning and costs and to 
monitor the functioning of the JITs collaboration platform  as regards the objectives 
relating to the technical output, cost-effectiveness, security and quality of service.  

The procedures referred to in paragraph 1 shall provide for the possibility to produce 
regular technical statistics for monitoring purposes. 

In the event of substantial delays in the development process, eu-LISA shall inform 
the European Parliament and the Council as soon as possible of the reasons for the 
delays and of their impact in terms of timeframes and finances.  

Once the development of the JITs collaboration platform is finalised, eu-LISA shall 
submit  a  report  to  the  European  Parliament  and  to  the  Council  explaining  how  the 
objectives, in particular relating to planning and costs, were achieved and justifying 
any divergences. 

In the event  of a technical  upgrade of the JITs collaboration platform, which could 
result  in  substantial  costs,  eu-LISA  shall  inform  the  European  Parliament  and  the 
Council before making the upgrade. 

Two years after the start of operations of the JITs collaboration platform and every 
year  thereafter,  eu-LISA  shall  submit  to  the  Commission  a  report  on  the  technical 
functioning of the JITs cooperation platform, including its security.  

Four years after the start of operations of the JITs collaboration platform and every 
four years thereafter, the Commission shall conduct an overall evaluation of the JITs 
collaboration platform. The Commission shall transmit the overall evaluation report 
to the European Parliament and the Council.  

The  Member  States’  competent  authorities,  Eurojust,  Europol,  the  European  Public 
Prosecutor’s Office, OLAF and other competent Union bodies, offices and agencies 
shall provide eu-LISA and the Commission  with the information  necessary to  draft 
the  reports  referred  to  in  paragraphs  4  and  7.  That  information  shall  not  jeopardise 
working  methods  or  include  information  that  reveals  sources,  names  of  staff 
members or investigations.  

eu-LISA  shall  provide  the  Commission  with  the  information  necessary  to  produce 
the overall evaluation referred to in paragraph 7. 

1. 

2. 

3. 

4. 

5. 

6. 

7. 

8. 

9. 

Article 23 

Costs 

The  costs  incurred  in  connection  with  the  establishment  and  operation  of  the  JITs 
collaboration platform shall be borne by the general budget of the Union. 

Article 24 

Start of operations 

1. 

The  Commission  shall  determine  the  date  of  the  start  of  operations  of  the  JITs 
collaboration platform, once it is satisfied that the following conditions are met:  

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(a) 

(b) 

2. 

3. 

4. 

1. 

2. 

3. 

the relevant implementing acts referred to in Article 6 have been adopted; 

eu-LISA has carried out a comprehensive test of the JITs collaboration platform, in 
cooperation with the Member States, using anonymous test data. 

Where the Commission has determined the date of start of operations in accordance 
with  paragraph  1,  it  shall  communicate  that  date  to  the  Member  States,  Eurojust, 
Europol, the European Public Prosecutor’s Office and OLAF.  

The decision of the Commission determining the date of the start of operations of the 
JITs  collaboration platform, as referred to  in  paragraph 1, shall be published in  the 
Official Journal of the European Union. 

The JITs collaboration platform users shall start using the JITs collaboration platform 
from the date determined by the Commission in accordance with paragraph 1. 

Article 25 

Committee procedure  

The  Commission  shall  be  assisted  by  a  committee.  That  committee  shall  be  a 
committee within the meaning of Regulation (EU) No 182/2011.  

Where reference is made to this Article, Article 5 of Regulation (EU) No 182/2011 
shall apply.  

Where the committee delivers no opinion, the Commission shall not adopt the draft-
implementing act and the third subparagraph of Article 5(4) of Regulation (EU) No 
182/2011 shall apply. 

Article 26 

Amendments to Regulation (EU) 2018/1726 

Regulation (EU) 2018/1726 is amended as follows: 

(1) in Article 1, the following paragraph 4a is inserted: 

“4a.  The  Agency  shall  be  responsible  for  the  development  and  operational  management, 
including  technical  evolutions,  of  the  Joint  Investigation  Teams  (‘JITs’)  collaboration 
platform”; 

(2) the following Article 8b is inserted: 

“Article 8b 

Tasks related to the JITs collaboration platform 

In relation to the JITs collaboration platform, the Agency shall perform: 

(a) the tasks conferred on it by Regulation (EU) No XXX/20XX of the European Parliament 
and of the Council*; 

(b) tasks relating to training on the technical use of the JITs collaboration platform, including 
provision of online training materials. 

__________ 

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* Regulation (EU) No XXX/20XX of the European Parliament and of the Council 
establishing a centralised collaboration platform to support the functioning of Joint 
Investigation Teams and amending Regulation (EU) 2018/1726 (OJ L …).”; 

(3) in Article 14, paragraph 1 is replaced by the following: 

“1.The  Agency  shall  monitor  developments  in  research  relevant  for  the  operational 
management of SIS  II,  VIS, Eurodac, the EES,  ETIAS,  DubliNet,  ECRIS-TCN, e-CODEX, 
the  JITs  collaboration  platform  and  other  large-scale  IT  systems  as  referred  to  in  Article 
1(5).”; 

(4) in Article 19(1), point (ff) is replaced by the following: 

“(ff) adopt reports on the technical functioning of the following: 

(i)  SIS  pursuant  to  Article 60(7)  of  Regulation  (EU)  2018/1861  of  the  European  Parliament 
and  of  the  Council*  and  Article  74(8)  of  Regulation  (EU)  2018/1862  of  the  European 
Parliament and of the Council**; 

(ii)  VIS  pursuant  to  Article  50(3)  of  Regulation  (EC)  No  767/2008  and  Article  17(3)  of 
Decision 2008/633/JHA; 

(iii) EES pursuant to Article 72(4) of Regulation (EU) 2017/2226; 

(iv) ETIAS pursuant to Article 92(4) of Regulation (EU) 2018/1240; 

(v)  ECRIS-TCN  and  of  the  ECRIS  reference  implementation  pursuant  to  Article  36(8)  of 
Regulation (EU) 2019/816 of the European Parliament and of the Council***; 

(vi)  the  interoperability  components  pursuant  to  Article  78(3)  of  Regulation  (EU)  2019/817 
and Article 74(3) of Regulation (EU) 2019/818; 

(vii) the e-CODEX system pursuant to Article 14(1) of Regulation (EU) XXX****; 

(viii) the JITs collaboration  platform pursuant  to Article xx of Regulation (EU) XXX***** 
[this Regulation]; 

__________ 

* Regulation (EU) 2018/1861 of the European Parliament and of the Council of 28 November 
2018 on the establishment, operation and use of the Schengen Information System (SIS) in the 
field of border checks, and amending the Convention implementing the Schengen Agreement, 
and amending and repealing Regulation (EC) No 1987/2006 (OJ L 312, 7.12.2018, p. 14). 

**  Regulation  (EU)  2018/1862  of  the  European  Parliament  and  of  the  Council  of  28 
November 2018 on the establishment, operation and use of the Schengen Information System 
(SIS) in the field of police cooperation and judicial cooperation in criminal matters, amending 
and repealing Council Decision 2007/533/JHA, and repealing Regulation (EC) No 1986/2006 
of the European Parliament and of the Council and Commission Decision 2010/261/EU (OJ L 
312, 7.12.2018, p. 56). 

***  Regulation  (EU)  2019/816  of  the  European  Parliament  and  of  the  Council  of  17  April 
2019  establishing  a  centralised  system  for  the  identification  of  Member  States  holding 
conviction  information  on  third-country  nationals  and  stateless  persons  (ECRIS-TCN)  to 

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supplement  the  European  Criminal  Records  Information  System  and  amending  Regulation 
(EU) 2018/1726 (OJ L 135, 22.5.2019, p. 1). 

**** Regulation (EU) XXX of … (OJ L …). 

***** Regulation (EU) XXX of … (OJ L …).”; 

 (5) in Article 27(1), the following point (dc) is inserted: 

“(dc) the JITs collaboration platform Advisory Group;”. 

Article 27 

Entry into force 

This Regulation shall enter into force on the twentieth day following that of its publication in 
the Official Journal of the European Union. 

This Regulation shall be binding in its entirety and directly applicable in all Member States in 
accordance with the Treaties. 

Done at Brussels, 

For the European Parliament 
The President 

For the Council 
The President 

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LEGISLATIVE FINANCIAL STATEMENT 

Contents 

1. 

1.1. 

1.2. 

1.3. 

1.4. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE ............................................... 37 

Title of the proposal/initiative .................................................................................... 37 

Policy area(s) concerned ............................................................................................ 37 

The proposal relates to: .............................................................................................. 37 

Objective(s) ................................................................................................................ 37 

1.4.1.  General objective(s) ................................................................................................... 37 

1.4.2.  Specific objective(s) ................................................................................................... 37 

1.4.3.  Expected result(s) and impact .................................................................................... 37 

1.4.4. 

Indicators of performance .......................................................................................... 37 

1.5. 

Grounds for the proposal/initiative ............................................................................ 38 

1.5.1.  Requirement(s) to be met in the short or long term including a detailed timeline for 

roll-out of the implementation of the initiative .......................................................... 38 

1.5.2.  Added value of Union involvement (it may result from different factors, e.g. 

coordination gains, legal certainty, greater effectiveness or complementarities). For 
the purposes of this point 'added value of Union involvement' is the value resulting 
from Union intervention which is additional to the value that would have been 
otherwise created by Member States alone. ............................................................... 38 

1.5.3.  Lessons learned from similar experiences in the past ................................................ 38 

1.5.4.  Compatibility with the Multiannual Financial Framework and possible synergies 

with other appropriate instruments............................................................................. 38 

1.5.5.  Assessment of the different available financing options, including scope for 

redeployment .............................................................................................................. 39 

1.6. 

1.7. 

2. 

2.1. 

2.2. 

2.2.1. 

2.2.2. 

Duration and financial impact of the proposal/initiative ........................................... 39 

Management mode(s) planned ................................................................................... 39 

MANAGEMENT MEASURES................................................................................. 40 

Monitoring and reporting rules .................................................................................. 40 

Management and control system(s) ........................................................................... 40 

Justification of the management mode(s), the funding implementation mechanism(s), 
the payment modalities and the control strategy proposed ........................................ 40 

Information concerning the risks identified and the internal control system(s) set up 
to mitigate them.......................................................................................................... 40 

2.2.3.  Estimation and justification of the cost-effectiveness of the controls (ratio of "control 

costs ÷ value of the related funds managed"), and assessment of the expected levels 
of risk of error (at payment & at closure) .................................................................. 41 

2.3. 

Measures to prevent fraud and irregularities .............................................................. 41 

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3. 

3.1. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE ............ 42 

Heading(s) of the multiannual financial framework and expenditure budget line(s) 
affected ....................................................................................................................... 42 

3.2. 

Estimated impact on expenditure ............................................................................... 43 

3.2.1.  Summary of estimated impact on expenditure ........................................................... 43 

3.2.2.  Estimated impact on Eurojust's appropriations .......................................................... 48 

3.2.3.  Estimated impact on eu-LISA's appropriations ......................................................... 50 

3.2.4.  Estimated impact on Eurojust's human resources ...................................................... 51 

3.2.5.  Estimated impact on eu-LISA's human resources ...................................................... 53 

3.2.6.  Compatibility with the current multiannual financial framework.............................. 57 

3.2.7.  Third-party contributions ........................................................................................... 57 

3.3. 

Estimated impact on revenue ..................................................................................... 58 

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LEGISLATIVE FINANCIAL STATEMENT 

1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1. 

Title of the proposal/initiative 

Proposal for a Regulation of the European Parliament and the Council concerning the 
establishment  of  a  collaboration  platform  to  support  the  functioning  of  Joint 
Investigation Teams  

1.2. 

Policy area(s) concerned  

Policy area: Justice and consumers 

Activity: Justice 

1.3. 

The proposal relates to:  

 a new action  

 a new action following a pilot project/preparatory action32  

 the extension of an existing action  

 a merger or redirection of one or more actions towards another/a new action  

1.4. 

Objective(s) 

1.4.1.  General objective(s) 

To provide technological support to those involved in JITs to increase the efficiency 
and effectiveness of their cross-border investigations and prosecutions. 

1.4.2. 

Specific objective(s) 

1.  To  ensure  that  the  members  and  participants  of  JITs  can  more  easily  share 
information and evidence collected in the course of the JIT activities. 

2.  To  ensure  that  the  members  and  participants  of  JITs  can  more  easily  and  more 
safely communicate with each other in the context of the JIT activities. 

3.  To  facilitate  the  joint  daily  management  of  a  JIT,  including  planning  and 
coordination of parallel  activities, enhanced traceability of exchanged  evidence and 
coordination  with  third  countries,  especially  where  physical  meetings  are  too 
expansive or time consuming. 

1.4.3.  Expected result(s) and impact  

Specify the effects which the proposal/initiative should have on the beneficiaries/groups targeted. 

The initiative is expected to increase the efficiency and effectiveness of cross-border 
investigations and prosecutions conducted by JITs. 

1.4.4. 

Indicators of performance 

Specify the indicators for monitoring progress and achievements. 

– 

– 

Number of JITs registered in the platform every year 

Average duration of a JIT hosted in the platform 

32 

As referred to in Article 58(2) (a) or (b) of the Financial Regulation. 

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– 

– 

– 

– 

– 

– 

Number of JITs collaboration platform users 

Number of JITs collaboration platform users representing third countries 

Number of JITs collaboration users representing the competent Union bodies, 
offices and agencies 

Number of JIT evaluations carried out through the platform 

Number of visits to the centralised information system 

Number of downloads of the communication software 

1.5. 

Grounds for the proposal/initiative  

1.5.1.  Requirement(s) to be met in the short or long term including a detailed timeline for 

roll-out of the implementation of the initiative 

The main requirements following entry into force of the Regulation are as follows: 

– 

– 

– 

Requirements gathering and procurement initiation by eu-LISA – in 2024 

Kick-off of the JITs collaboration platform’s implementation by eu-LISA – in 
2025 

Going live of the JITs collaboration platform – 01/2026 

–  Maintenance and operation of the JITs collaboration platform – from 01/2026 

onwards 

1.5.2.  Added  value  of  Union  involvement  (it  may  result  from  different  factors,  e.g. 
coordination gains, legal certainty, greater effectiveness or complementarities). For 
the purposes of this point 'added value of Union involvement' is the value resulting 
from  Union  intervention  which  is  additional  to  the  value  that  would  have  been 
otherwise created by Member States alone. 

The creation of a standardised and homogenous IT platform to support JITs, allowing 
the Member States to make use of a technology solution that does not depend on the 
national IT infrastructure, can neither be achieved unilaterally at Member State level 
nor bilaterally between the Member States. The Union wide platform is the only way 
to provide JITs with a unified modern technical solution, which would allow them to 
carry out their cross-border investigations in a more efficient manner.  

1.5.3.  Lessons learned from similar experiences in the past 

There  has  been  no  similar  projects  pertaining  to  provision  of  technological  support 
for JITs. 

1.5.4.  Compatibility  with  the  Multiannual  Financial  Framework  and  possible  synergies 

with other appropriate instruments 

The  reinforcement  of  cross-border  criminal  investigations  and  prosecutions  carried 
out by JITs is a crucial part of creating an area of freedom, security and justice.  

It is  also in line with the EU Security Union strategy, the counter-terrorism agenda 
for the EU, the Communication on the digitalisation of justice and the EU strategy to 
tackle organised crime.  

The  Commission’s  Communication  on  digitalisation  of  justice  refers  to  the  present 
proposal  as  part  of  the  overall  toolbox  of  opportunities  for  further  digitalisation  of 
justice. This proposal is included in the Commission’s work programme for 2021. 

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1.5.5.  Assessment  of  the  different  available  financing  options,  including  scope  for 

redeployment 

The  costs  concerning  establishment  and  maintenance  of  the  JITs  collaboration 
platform should be borne by the Union budget and should be reflected in the budget 
of the concerned agencies – eu-LISA and Eurojust. 

1.6. 

Duration and financial impact of the proposal/initiative 

 limited duration  

–    in effect from [DD/MM]YYYY to [DD/MM]YYYY  

–    Financial  impact  from  YYYY  to  YYYY  for  commitment  appropriations  and 

from YYYY to YYYY for payment appropriations.  

 unlimited duration 

–  Implementation with a start-up period from YYYY to YYYY, 

–  followed by full-scale operation. 

1.7.  Management mode(s) planned  

 Direct management by the Commission 

–   by its departments, including by its staff in the Union delegations;  

–    by the executive agencies  

 Shared management with the Member States  

 Indirect management by entrusting budget implementation tasks to: 

–   third countries or the bodies they have designated; 

–   international organisations and their agencies (to be specified); 

–   the EIB and the European Investment Fund; 

–   bodies referred to in Articles 70 and 71 of the Financial Regulation; 

–   public law bodies; 

–   bodies governed by private law with a public service mission to the extent that 

they are provided with adequate financial guarantees; 

–   bodies governed by the private law of a Member State that are entrusted with 
the  implementation  of  a  public-private  partnership  and  that  are  provided  with 
adequate financial guarantees; 

–    persons  entrusted  with  the  implementation  of  specific  actions  in  the  CFSP 

pursuant to Title V of the TEU, and identified in the relevant basic act. 

EN 

39 

  EN 

 
 
2. 

MANAGEMENT MEASURES  

2.1.  Monitoring and reporting rules  

Specify frequency and conditions. 

Monitoring and evaluation of the development and technical functioning of the JITs 
collaboration platform is of crucial importance and will be applied by following the 
principles outlined in the common approach on decentralised agencies. 

To  start  with,  eu-LISA  and  Eurojust  must  send  each  year  to  the  Commission,  the 
European  Parliament  and  the  Council  a  Single  Programming  Document  (SPD) 
containing  multi-annual  and  annual  work  programmes  and  resources  programming. 
The  SPD  sets  out  the  objectives,  expected  results  and  performance  indicators  to 
monitor the achievement of the objectives and the results.  

Once the development of the JITs collaboration platform is finalised, eu-LISA would 
submit  a  report  to  the  European  Parliament  and  to  the  Council  explaining  how  the 
objectives, in particular relating to planning and costs, were achieved. 

Two years after the start of operations of the JITs collaboration platform and every 
year thereafter, eu-LISA would submit to the Commission a report on the technical 
functioning of the JITs cooperation platform, including its security.  

Four years after the start of operations of the JITs collaboration platform and every 
four  years  thereafter,  the  Commission  would  conduct  an  overall  evaluation  of  the 
JITs collaboration platform. The Commission would transmit the overall evaluation 
report to the European Parliament and the Council.  

2.2.  Management and control system(s)  

2.2.1. 

Justification of the management mode(s), the funding implementation mechanism(s), 
the payment modalities and the control strategy proposed 

Considering  that  the  proposal  impacts  the  annual  EU  contribution  to  eu-LISA  and 
Eurojust, the Union budget will be implemented via indirect management. 

Pursuant to the principle of sound financial management, the budget of both agencies 
shall be implemented in compliance with effective and efficient internal control.  

Regarding ex-post controls, both agencies are subject to:  

– 

– 

– 

– 

– 

internal audit by the Internal Audit Service of the Commission; 

annual  reports  by  the  European  Court  of  Auditors,  giving  a  statement  of 
assurance  as  to  the  reliability  of  the  annual  accounts  and  the  legality  and 
regularity of the underlying transactions; 

annual discharge granted by the European Parliament; 

possible  investigations  conducted  by  OLAF  to  ensure,  in  particular,  that  the 
resources allocated to agencies are put to proper use; 

a further layer of control and accountability by the European Ombudsman. 

2.2.2. 

Information concerning the risks identified and the internal control system(s) set up 
to mitigate them 

No specific risks have been identified at this stage. 

EN 

40 

  EN 

2.2.3.  Estimation and justification of the cost-effectiveness of the controls (ratio of "control 
costs ÷ value of the related funds managed"), and assessment of the expected levels 
of risk of error (at payment & at closure)  

The ratio of “control costs/payment of the related funds managed” is reported on by 
the Commission. The 2020 AAR of DG JUST reports 0.74% for this ratio in relation 
to Indirect Management Entrusted Entities and Decentralised Agencies. 

2.3.  Measures to prevent fraud and irregularities  

Specify existing or envisaged prevention and protection measures, e.g. from the Anti-Fraud Strategy. 

The  measures  related  to  combating  fraud,  corruption  and  other  illegal  activities  are 
outlined,  inter  alia,  in  Article  50  of  the  eu-LISA  Regulation  and  Article  75  of  the 
Eurojust Regulation. Both agencies shall participate in fraud prevention activities of 
the European Anti-fraud Office and inform the Commission without delay on cases 
of presumed fraud and other financial irregularities 

EN 

41 

  EN 

3. 

3.1. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

Heading(s)  of  the  multiannual  financial  framework  and  expenditure  budget 
line(s) affected  

  Existing budget lines  

In order of multiannual financial framework headings and budget lines. 

Budget line 

Heading of 
multiannual 
financial 
framework 

Number  

1 

2 

4 

7 

Single market, innovation and digital  

Cohesion, resilience and values 

Migration and border control 

European public administration 

Type of  
expenditure 

Diff./Non-
diff.33 

Diff./No
n-diff. 

Diff./No
n-diff. 

Diff./No
n-diff. 

Non-
diff. 

Contribution  

from 
EFTA 
countries
34 

from 
candidate 
countries35 

from third 
countries 

within the meaning 
of Article 21(2)(b) 
of the Financial 
Regulation  

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

NO 

  New budget lines requested  

In order of multiannual financial framework headings and budget lines. 

Budget line 

Type of 
expenditure 

Contribution  

Heading of 
multiannual 
financial 
framework 

Number  

[XX.YY.YY.YY] 

Diff./Non-
diff. 

from 
EFTA 
countries 

from 
candidate 
countries 

from third 
countries 

within the 
meaning of 
Article 21(2)(b) of 
the Financial 
Regulation  

YES/NO  YES/NO  YES/NO 

YES/NO 

33 
34 
35 

Diff. = Differentiated appropriations / Non-diff. = Non-differentiated appropriations. 
EFTA: European Free Trade Association.  
Candidate countries and, where applicable, potential candidates from the Western Balkans. 

EN 

42 

  EN 

 
 
 
 
 
 
                                                 
3.2. 

Estimated impact on expenditure  

3.2.1. 

Summary of estimated impact on expenditure 

Heading of multiannual financial  
framework  

1 

EUR million (to three decimal places) 

Single market, innovation and digital (budget line 02.04).  
The appropriations will be made available from the Digital Europe Programme 
in  the  context  of  the  preparation  of  the  Work  Programmes  2023-2027  and 
through contribution agreement based on Article 7 of the Financial Regulation. 
Their ultimate allocation will be subject to the prioritisation for funding in the 
context  of  the  underpinning  adoption  procedure  and  agreement  of  the 
respective Programme Committee. 

eu-LISA 

Title 1: Staff expenditures 

2: 

Title 
expenditures 

Infrastructure 

and 

operating 

Title 3: Operational expenditures 

TOTAL appropriations 
for eu-LISA 

Commitments 
Payments 

Commitments 

Payments 

Commitments 

Payments 

Commitments 

Payments 

(1) 

(2) 

(1a) 

(2a) 

(3a) 

(3b) 

=1+1a 
+3a 

=2+2a 

+3b 

Year 
202436 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 2024-
2027 

0.608 
0.608 

1.216 
1.216 

1.380 
1.380 

1.380 
1.380 

3.000 

2.900 

3.000 

1.700 

4.600 

1.700 

1.700 

3.608 

4.116 

3.080 

3.080 

4.584 
4.584 

9.300 

9.300 

13.884 

0.608 

4.216 

5.980 

3.080 

13.884 

36 

Year 2024 is the year in which implementation of the proposal starts – following the planned adoption in 2023. 

EN 

43 

EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Heading of multiannual financial  
framework  

2 

Cohesion, resilience and values 

EUR million (to three decimal places) 

Eurojust 

Title 1: Staff expenditures 

2: 

Title 
expenditures 

Infrastructure 

and 

operating 

Title 3: Operational expenditures 

TOTAL appropriations 
for Eurojust 

Commitments 
Payments 

Commitments 

Payments 

Commitments 

Payments 

Commitments 

Payments 

(1) 

(2) 

(1a) 

(2a) 

(3a) 

(3b) 

=1+1a 
+3a 

=2+2a 

+3b 

Year 
202437 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 2024-
2027 

0.086 

0.086 

0.346 

0.346 

0.519 

0.519 

0.250 

0.250 

0.336 

0.346 

0.519 

0.336 

0.346 

0.519 

0.951 
0.951 

0.250 

0.250 

1.201 

1.201 

37 

Year 2024 is the year in which implementation of the proposal starts – following the planned adoption in 2023. 

EN 

44 

EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Heading of multiannual financial  
framework  

4 

Migration and border control 

EUR million (to three decimal places) 

eu-LISA 

Title 1: Staff expenditures 

2: 

Title 
expenditures 

Infrastructure 

and 

operating 

Title 3: Operational expenditures 

TOTAL appropriations 
for eu-LISA 

Commitments 
Payments 

Commitments 

Payments 

Commitments 

Payments 

Commitments 

Payments 

(1) 

(2) 

(1a) 

(2a) 

(3a) 

(3b) 

=1+1a 
+3a 

=2+2a 

+3b 

Year 
202438 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 2024-
2027 

2.500 

2.500 

2.500 

2.500 

2.500 

2.500 

2.500 

2.500 

38 

Year 2024 is the year in which implementation of the proposal starts – following the planned adoption in 2023. 

EN 

45 

EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Heading of multiannual financial  
framework  

7 

European public administration 

EUR million (to three decimal places) 

DG JUST 

 Human Resources  
 Other administrative expenditure  

Year 
2024 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 2024-
2027 

0.152 

0.152 

0.152 

0.152 

0.608 

TOTAL DG JUST 

Appropriations  

0.152 

0.152 

0.152 

0.152 

0.608 

TOTAL appropriations 
under HEADING 7 
of the multiannual financial framework  

(Total  commitments  = 
Total payments) 

0.152 

0.152 

0.152 

0.152 

0.608 

TOTAL appropriations  
under HEADINGS 1 to 7 
of the multiannual financial framework  

Commitments 

Payments 

Year 
2024 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 2024-
2027 

3.760 

7.104 

3.578 

3.751 

0.760 

4.704 

8.978 

3.751 

18.193 

18.193 

EN 

46 

EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3.2.2.  Estimated impact on Eurojust's appropriations  

–    The proposal/initiative does not require the use of operational appropriations  

–    The proposal/initiative requires the use of operational appropriations, as explained below: 

Commitment appropriations in EUR million (to three decimal places) 

Year 
2024 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 2024-2027 

Indicate 
objectives and 
outputs  

Eurojust 

 

Type 

Avera
ge cost  N

o

Cost 

o
N

Cost 

o
N

Cost 

o
N

Cost 

Total 
No 

Total cost 

SPECIFIC OBJECTIVE No 1 
To develop the necessary technical 
adaptations of the relevant Eurojust IT 
systems 

Development  of 
the 
necessary 
technical 
adaptations 
the 
Eurojust 
systems 

of 
relevant 
IT 

staff  
Internal 
for 
required 
development  of  
the 
technical 
adaptations 

0.250 

0.250 

0.086 

0.173 

0.173 

0.432 

Subtotal for specific objective No 1 

0.336 

0.173 

0.173 

0.682 

EN 

47 

EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
SPECIFIC OBJECTIVE No 2 
To provide administrative support to 
the JITs collaboration platform users 

Internal staff  
required to 
provide 
administrative 
support to the 
JITs 
collaboration 
platform users 

0.173 

0.346 

0.519 

Subtotal for specific objective No 2 

0.173 

0.346 

TOTAL COST 

0.519 

1.201 

EN 

48 

EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3.2.3.  Estimated impact on eu-LISA's appropriations  

–    The proposal/initiative does not require the use of operational appropriations  

–    The  proposal/initiative  requires  the  use  of  operational  appropriations,  as 

explained below: 

Commitment appropriations in EUR million (to three decimal places) 

Year 
2024 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 2024-
2027 

o
N

Cost 

o
N

Cost 

o
N

Cost 

o
N

Cost 

Total 
No 

Total 
cost 

Indicate 
objectives and 
outputs  

eu-LISA 

 

Type 

Avera
ge 
cost 

SPECIFIC OBJECTIVE No 1 
To develop the JITs collaboration 
platform 

– 

Professional 
Services 
design, 
development  & 
testing 
costs 
(contractors) 

Security  design, 
management, 
testing 
compliance 

and 

Infrastructure 
(hardware, 
software 
network 
provisions)  

and 

Infrastructure 
- 
security controls 
development, 
security 
capabilities 
analysis, 
integration  and 
monitoring 

staff  
Internal 
required 
for 
development  of  
the 
JITs 
collaboration 
platform 

0.500 

0.200 

1.000 

0.500 

4.500 

1.000 

0.700 

0.608 

1.216 

Subtotal for specific objective No 1 

3.608 

6.616 

SPECIFIC OBJECTIVE No 2 
To maintain and operate the JITs 
collaboration platform 

0.700 

1.000 

5.000 

1.700 

1.824 

10.224 

EN 

49 

  EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Infrastructure 
- 
security controls 

Security 
management 

& 

– 

& 

Corrective 
adaptive 
maintenance 
including 
software, 
licencing 
& 
hosting,  security 
provisions 
& 
technical 
evolutions 

Internal 
staff  
required  for  the 
maintenance  of 
JITs 
the 
collaboration 
platform 

Subtotal for specific objective No 2 

TOTAL COST 

3.608 

6.616 

3.2.4.  Estimated impact on Eurojust's human resources  

3.2.4.1.  Summary  

0.700 

0.700 

1.400 

0.300 

0.300 

0.600 

0.700 

0.700 

1.400 

1.380 

1.380 

2.760 

3.080 

3.080 

3.080 

3.080 

6.160 

16.384 

–    The  proposal/initiative  does  not  require  the  use  of  appropriations  of  an 

administrative nature  

–    The proposal/initiative requires the use of  appropriations of an administrative 

nature, as explained below39: 

EUR million (to three decimal places) 

Eurojust 

Year 
2024 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 
2024-2027 

0.086 

0.346 

0.519 

0.951 

Temporary agents (AD 
Grades) 

Temporary 
(AST grades) 

agents 

Contract staff 

Seconded National 
Experts 

39 

The costs estimates for staff are cumulative and have been made on the basis of the average costs for 
temporary  staff,  indexed  to  the  correction  coefficient  applicable  for  the  Netherlands  as  of  07/2020 
(113,9%). 

EN 

50 

  EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
TOTAL 

0.086 

0.346 

0.519 

0.951 

Staff requirements40 (FTE): 

Eurojust 

Year 
2024 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 
2024-2027 

1 

3 

3 

3 

Temporary agents (AD 
Grades) 

Temporary 
(AST grades) 

agents 

Contract staff 

Seconded National 
Experts 

TOTAL 

1 

3 

3 

3 

Recruitement dates are planned at beginning of the year. No assumptions have been made for 
a  potential  increase  of  the  salary  indexation  or  the  correction  coefficient  applicable  to  the 
Netherlands.  

Staff  required  for  the  SPECIFIC  OBJECTIVE  No  1  -  to  develop  the  necessary  technical 
adaptations of the relevant Eurojust IT systems: 

Profile 

IT Officer - Architecture 

TOTAL 

No. 

1 

1 

Type 

TA (AD) 

- 

Staff required for the SPECIFIC OBJECTIVE No 2 - to provide administrative support to the 
JITs collaboraton platform users: 

Profile 

Administrative support 

TOTAL 

No. 

2 

2 

Type 

TA (AD) 

- 

40 

Cumulative. The number indicated under each year is the number of old staff from the previous year(s) 
and newly recruited staff. 

EN 

51 

  EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Description of the profiles: 

IT  Officer  –  Architecture  -  to  work  with  the  contractors  on  the  design  documents  and  validate  (at  solution  and 
application  level).  Also,  to  be  involved  in  any  business/use  cases/architectural  assessments  and  Implementing  & 
Delegated Acts. 

Administrative  support  –  managing  individual  JIT  collaboration  spaces  on  behalf  of  the  JIT  members,  creating 
accounts,  enabling  access  to  persons  authorised  by  national  authorities,  training  and  tutorials  for  users,  uploading 
tools and materials for platform, support users. 

3.2.5.  Estimated impact on eu-LISA's human resources  

3.2.5.1.  Summary  

–    The  proposal/initiative  does  not  require  the  use  of  appropriations  of  an 

administrative nature  

–    The proposal/initiative requires the use of appropriations of an administrative 

nature, as explained below41: 

EUR million (to three decimal places) 

eu-LISA 

Year 
2024 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 
2024-2027 

Temporary agents (AD 
Grades) 

Temporary 
(AST grades) 

agents 

Contract staff 

Seconded National 
Experts 

0.608 

1.216 

1.216 

1.216 

4.256 

0.164 

0.164 

0.328 

TOTAL 

0.608 

1.216 

1.380 

1.380 

4.584 

Staff requirements42 (FTE): 

eu-LISA 

Year 
2024 

Year 
2025 

Year 
2026 

Year 
2027 

TOTAL 
2024-2027 

Temporary agents (AD 
Grades) 

4 

8 

8 

8 

8 

41 

42 

The costs estimates for staff are cumulative and have been made on the basis of the average costs for 
temporary and contract staff. 
Cumulative. The number indicated under each year is the number of old staff from the previous year(s) 
and newly recruited staff. 

EN 

52 

  EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
Temporary 
(AST grades) 

agents 

Contract staff 

Seconded National 
Experts 

2 

2 

2 

TOTAL 

4 

8 

10 

10 

10 

Recruitement dates are planned at beginning of the year. No assumptions have been made for 
a potential increase of the salary indexation or the correction coefficient applicable to Estonia 
and France.  

Staff  required  for  the  SPECIFIC  OBJECTIVE  No  1  -  to  develop  the  JITs  collaboration 
platform: 

Profile 

IT Officer - Architecture 

Test Management 

Network Management 

Security Management  

Infrastructure Management 

Programme and Project management  

System & Application Administration  

Transversal Services (Finance & Procurement and HR) 

Business Relationship & Stakeholders’ Management 

TOTAL 

No. 

1 

1  

1 

1 

0.5 

1 

0.5 

1 

1 

8 

Type 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

- 

Staff  required  for  the  SPECIFIC  OBJECTIVE  No  2  -  to  maintain  and  operate  the  JITs 
collaboration platform: 

Profile 

IT Officer - Architecture 

Test Management 

Release & Change Management  

Network Management 

No. 

0.5 

0.5 

0.5  

1 

Type 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

EN 

53 

  EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Security Management  

1st level support operator (24x7)  

2nd level support administrator (24x7) 

Infrastructure Management 

Product/Service Owner 

System & Application Administration  

Transversal Services (Finance & Procurement and HR) 

Business Relationship & Stakeholders’ Management 

TOTAL 

Description of the profiles: 

1 

1 

 1 

0.5 

1 

1 

1 

1 

10 

TA (AD) 

CA 

CA 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

TA (AD) 

- 

IT  Officer  –  Architecture  -  to  work  with  the  contractors  on  the  design  documents  and  validate  (at  solution  and 
application  level).  Also,  to  be  involved  in  any  business/use  cases/architectural  assessments  and  Implementing  & 
Delegated Acts. 

Test Management – to test the overall solution 

Release  &  Change  Management  –  to  ensure  the  transition  management  including Software  Development  Lifecycle 
Development (SDLC) 

Network Management – to administer and to architect the network 

Security Management - to work on the security architecture and all the security controls/solution to be put in place, 
including data protection. 

1st level support operator (24x7) – to ensure the 1st level support for the JITs collaboration platform, as per SLA 

2nd  level  support  administrator  (24x7)  -  to  ensure  the  2nd  level  support  for  the  JITs  collaboration  platform,  as  per 
SLA 

Infrastructure Management – to be in charge of the infrastructure 

Programme and Project management - to take care of the coordination of the overall programme/project management 

Product/Service Owner – to be in charge of the product once operational 

System &  Application Administration – to take care of the infrastructure (hardware, software, application) build & 
further administration 

Transversal  Services  (Finance  &  Procurement  and  HR)  –  to  work  on  horizontal  aspects  related  with  transversal 
services. 

Business  Relationship  &  Stakeholders’  Management  -  to  work  on  business  requirements,  the  implementing  acts, 
stakeholders’ meetings (e.g. Advisory Group, Expert Group, etc.). 

3.2.5.2.  Estimated requirements of human resources for the parent DG 

–    The proposal/initiative does not require the use of human resources.  

EN 

54 

  EN 

 
 
 
–    The  proposal/initiative  requires  the  use  of  human  resources,  as  explained 

below: 

Estimate to be expressed in full amounts (or at most to one decimal place) 
Year 
2025 

Year 
2026 

Year 
2027 

Year 
2024 

1 

1 

1 

1 

 Establishment plan posts (officials and 

temporary staff) 

20 01 02 01 and 20 01 02 02 
(Headquarters and Commission’s 
Representation Offices) 

20 01 02 03 (Delegations) 

01 01 01 01 (Indirect research) 

10 01 05 01 (Direct research) 

 External staff (in Full Time Equivalent 

unit: FTE)43 

20 02 01 (AC, END, INT from the 
‘global envelope’) 

20 02 03 (AC, AL, END, INT and 
JPD in the Delegations) 

Budget 
line(s) 
(specify) 
44 

- at 
Headquarters45 

- in 
Delegations  

01 01 01 02 (AC, END, INT – 
Indirect research) 

10 01 05 02 (AC, END, INT – 
Direct research) 

Other budget lines (specify) 

TOTAL 

1 

1 

1 

1 

The human resources required will be met by staff from the DG who are already assigned to 
management of the action and/or have been redeployed within the DG, together if necessary 
with any additional allocation which may be granted to the managing DG under the annual 
allocation procedure and in the light of budgetary constraints. 

Description of tasks to be carried out: 

Officials and temporary staff 

• 

to  represent  the  Commission  in  the  Programme  Management  Board  and  the 
Advisory Group; 

43 

44 
45 

AC = Contract Staff; AL = Local Staff; END = Seconded National Expert; INT = agency staff; JPD = 
Junior Professionals in Delegations.  
Sub-ceiling for external staff covered by operational appropriations (former ‘BA’ lines). 
Mainly  for  the  EU  Cohesion  Policy  Funds,  the  European  Agricultural  Fund  for  Rural  Development 
(EAFRD) and the European Maritime Fisheries and Aquaculture Fund (EMFAF).   

EN 

55 

  EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
 
to carry out collection of business requirements during the design phase of the 
project; 
to prepare and negotiate the required Implementing Acts; 
to manage meetings of the respective Expert Group; 
to assist eu-LISA throughout the development phase of the project; 
to monitor the platform’s operations and maintenance. 

• 

• 
• 
• 
• 

N/A 

External staff 

Description  of  the  calculation  of  cost  for  FTE  units  should  be  included  in  the  Annex  V, 
section 3.  

3.2.6.  Compatibility with the current multiannual financial framework  

–    The proposal/initiative can be partially financed through redeployment within 

the relevant heading of the Multiannual Financial Framework (MFF). 

Concerning  appropriations  for  eu-LISA,  the  proposal  requires  use  of  heading  1  of 
MFF - the Digital Europe Programme (budget line 02.04) - as well as margin under 
the heading 4 of the MFF. 

–    The  proposal/initiative  requiresuse  of  the  unallocated  margin  under  the 
relevant  heading  of  the  MFF  and/or  use  of  the  special  instruments  as  defined  in 
the MFF Regulation. 

Concerning appropriations for Eurojust, the proposal requires use of the unallocated 
margin under the heading 2b of the MFF. 

3.2.7.  Third-party contributions  

–   The proposal/initiative does not provide for co-financing by third parties.  

–   The proposal/initiative provides for the co-financing estimated below: 

EUR million (to three decimal places) 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Enter as many years as necessary 
to show the duration of the 
impact (see point 1.6) 

Total 

Specify  the  co-financing 
body  

TOTAL 
co-financed  

appropriations 

EN 

56 

  EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3.3. 

Estimated impact on revenue  

–    The proposal/initiative has no financial impact on revenue. 

–    The proposal/initiative has the following financial impact: 

– 

– 

– 

 

 

on own resources  

on other revenue 

please indicate, if the revenue is assigned to expenditure lines  

Appropriations 
available for 
the current 
financial year 

Budget revenue line: 

Article …………. 

     EUR million (to three decimal places) 

Impact of the proposal/initiative46 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Enter as many years as necessary to show 
the duration of the impact (see point 1.6) 

For assigned revenue, specify the budget expenditure line(s) affected. 

Other  remarks  (e.g.  method/formula  used  for  calculating  the  impact  on  revenue  or  any  other 
information). 

46 

As regards traditional own resources (customs duties, sugar levies), the amounts indicated must be net 
amounts, i.e. gross amounts after deduction of 20 % for collection costs. 

EN 

57 

  EN