Recruitment notice PE/232/S – Administrator, audiovisual engineer (AD 7)
Date: 2021-07-12
Institutions: European Parliament
Subjects: administrator, audiovisual communications policy, competition (EU), job vacancy








CA2021277EN.01000101.xml










12.7.2021   


EN


Official Journal of the European Union


CA 277/1






RECRUITMENT NOTICE PE/232/S
Administrator, audiovisual engineer (AD 7)
(2021/C 277 A/01)
The European Parliament is organising a selection procedure based on qualifications and tests for the purpose of establishing a reserve list to fill six posts of

Administrator, audiovisual engineer (AD 7)








Before applying, please read carefully the Guide for candidates attached to this recruitment notice.




The guide is an integral part of the recruitment notice and helps to understand the rules governing selection procedures and how to go about applying.







CONTENTS








A.

JOB DESCRIPTION AND ELIGIBILITY (PROFILE SOUGHT)











B.

PROCEDURE











C.

APPLICATIONS











ANNEX:

GUIDE FOR CANDIDATES IN SELECTION PROCEDURES ORGANISED BY THE EUROPEAN PARLIAMENT




A.   JOB DESCRIPTION AND ELIGIBILITY (PROFILE SOUGHT)

1.   General remarks

The European Parliament has decided to open, on the basis of Article 29(2) of the Staff Regulations of officials of the European Union (1), the procedure for filling six officials’ posts (AD 7) in the Directorate-General for Logistics and Interpretation for Conferences and the Directorate-General for Communication. The profiles being sought are those of audiovisual engineer specialising in the integration of broadcast systems and multimedia.
These posts call for specific qualifications, as set out in section A.3.(b) of this notice.
Recruitment will be at grade AD 7, first step, the basic salary for which is EUR 6 294,84 per month. This salary is subject to Community tax and to the other deductions provided for by the conditions of employment of officials of the European Union. It is exempt from national tax. The step at which the successful candidates are recruited may be adjusted in accordance with their professional experience. Moreover, in certain circumstances allowances will be paid in addition to the basic salary.
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
2.   Job description

Posted to Brussels, the successful candidates recruited, under the authority of the head of unit and in the context of programmes and priorities drawn up by Parliament’s governing bodies and their management, will:






—


oversee the design, development and implementation of professional audiovisual and conference systems in connection with projects carried out by the technical department, the unit and the directorate;










—


contribute to the functional and operational technical deployment and commissioning of audiovisual infrastructure and infrastructure for conferences with simultaneous interpretation;










—


participate in the operation and maintenance of broadcast, multimedia and conference production installations;










—


provide support to the users of these installations and advice to their management as regards strategic guidelines on technologies and technical infrastructure.




This field encompasses all technologies associated with the production and broadcast of media content (TV, radio, in-house production, coverage of meeting rooms, webstreaming, webpublishing and conference systems with simultaneous interpretation), and calls for detailed knowledge of electronics, IT, analogue and digital signal processing and new digital technologies.
The duties involved also call for the ability to analyse and solve complex problems, drafting, coordination (internal and external staff), administrative management (files, invitations to tender and contracts), communication and learning skills, and good practical knowledge of office and computer-assisted project management systems and signal measurement equipment. The successful candidates recruited must also be able to communicate in English or French with technical and administrative staff in order to resolve technical or administrative problems and build consensus in working groups.
The duties involve frequent travel between Parliament’s places of work and contact with many different people inside and outside Parliament.
3.   Eligibility

On the closing date for applications, you must meet the following conditions:






(a)




General criteria


Under Article 28 of the Staff Regulations of officials of the European Union, you must:






—


be a national of one of the European Union’s Member States,










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on you by the laws on military service,










—


be able to produce the appropriate character references as to your suitability for the performance of the duties concerned.














(b)




Specific criteria








(i)



Qualifications required

You must have a level of education which corresponds to completed university studies of at least four years attested by a diploma in one of the following fields: audiovisual broadcast and multimedia technologies, electronics, IT, audiovisual broadcast and multimedia production or sound and conference production,
or
a level of education which corresponds to completed university studies of at least three years in one of the following fields: audiovisual broadcast and multimedia technologies, electronics, IT, audiovisual broadcast and multimedia production or sound and conference production, followed by at least one year’s relevant professional experience.










(ii)



Professional experience required

After gaining the qualifications specified in section A.3.(b)(i), you must have acquired at least six years’ professional experience in:






—


the integration of broadcast, conference and IT systems for audiovisual applications, in particular in the following technologies: cameras, audio and video mixers, matrix switchers, video servers, SDI and IP routing systems, networks (TCP/IP and UDP/IP), encoders and decoders, production platforms and transmission platforms for acquisition, editing, transcoding, broadcasting (satellite, webstreaming, webpublishing), archiving;










—


broadcast and multimedia technologies, IT and IP architecture in a broadcast production environment (theory and integration) and signal processing (analogue and digital);










—


the audiovisual technical environment for the production and transmission of audiovisual broadcast and multimedia programmes for television and/or in-house production;










—


the management and coordination of professional audiovisual projects;










—


team coordination.














(iii)



Knowledge of languages

You must have a thorough knowledge (at least level C1) (2) of one of the European Union’s official languages (language 1): Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish or Swedish,
and
a very good knowledge (at least level B2)2 of English or French (language 2).
Language 2 must be different from language 1.














The choice of language 2 options for this selection procedure (English or French) has been laid down in the interests of the service. By virtue of the duties involved, the post of audiovisual engineer calls for specific language knowledge as set out in section A.3.(b) of this recruitment notice. Knowledge of one of these two languages is essential in order for the official to fulfil their responsibilities, perform the tasks involved and meet the requirement for excellent communication skills in the context of working relations with people inside and outside Parliament, using mainly English or French.


English and French are also the languages most frequently used in interaction within and between the units of the two directorates-general of recruitment, as well as in dealings with the other directorates-general and Parliament’s political and administrative authorities, in particular when it comes to the drafting of documents. They are also the standard languages of communication with outside contact points (service providers, administrations and authorities). Accordingly, in order for the persons recruited to perform their duties and ensure the smooth functioning of the service, they must be able to work and communicate effectively in at least one of these two languages.


In addition, in the interests of equality of treatment, all candidates, even if they have one of these two languages as their first official language, are required to have a satisfactory knowledge of a second language, which must also be one of these two languages.





B.   PROCEDURE

The procedure is based on qualifications and tests.
1.   Admission to the selection procedure

If you






—


meet the general eligibility criteria,










—


and have submitted your application in accordance with the arrangements specified and by the closing date,




the selection committee will assess your application in the light of the specific eligibility criteria (section A.3.(b)).
If you meet the specific eligibility criteria, the selection committee will admit you to the selection procedure.
The committee will base its decisions solely on information given in the application form which is substantiated by supporting documents

2.   Assessment of qualifications

On the basis of a marking grid laid down in advance, the selection committee will assess the qualifications of candidates admitted to the selection procedure and draw up a list of the 30 best candidates, who will be admitted to the tests.

In assessing the candidates’ qualifications, the selection committee will take particular account of the following aspects (to be substantiated by supporting documents enclosed with the application file):

1.   Knowledge and experience







—


in the design and implementation of fixed (infrastructure) or temporary (events) production, broadcast, multimedia and webstreaming systems based on market standards and the standards set by standardisation bodies (EBU, SMPTE, ITU, etc.);










—


of broadcast and multimedia technologies and IP architecture in a broadcast production environment (theory and integration) and of signal processing (analogue and digital);










—


of the operation and maintenance of fixed and mobile professional audiovisual infrastructure;










—


of the design and implementation of conference and interpretation systems (fixed and mobile systems, face-to-face and remote participation);










—


IT certification (Cisco and/or Arista) or equivalent knowledge of network implementation and configuration for a multimedia application.




2.   Skills and competences







—


management and coordination of professional audiovisual projects;










—


team management and coordination, general management (building consensus, managing conflicts, scheduling), written and oral communication and teamwork (meetings, working groups, etc.);










—


administrative management of files and hardware and software;










—


learning (self-teaching and ongoing training) of new technologies.




Marking: 0 to 20 points.
3.   Tests



Written test








(a)


Drafting test in language 2 (English or French), based on a set of documents, to test your ability to perform the duties set out in section A.2 and your drafting skills.
Time allowed: 3 hours.
Marking: 0 to 40 points (pass mark: 20)
This test will be held online.






Oral tests








(b)


Interview with the selection committee in language 2 (English or French) to assess, taking account of all the information contained in the candidates’ application files, their suitability to perform the duties set out in section A. The selection committee may decide to test your language knowledge as specified on the application form.
Maximum time allowed: 45 minutes
Marking: 0 to 40 points (pass mark: 20)










(c)


Group discussion or role-play exercise in language 2 (English or French) to enable the selection committee to assess your adaptability, negotiating and decision-making skills and performance in a group or in a given situation.
The selection committee will decide how long the group discussion test will last on the basis of the composition of the groups.
The maximum duration of the role-play exercise will be 25 minutes.
Marking: 0 to 20 points (pass mark: 10)
These tests may be held remotely.




You will receive instructions concerning the written test and the oral tests in good time. The tests will take place at a specific time on a specific date. If you do not reply to an invitation, cannot be contacted by email or fail to show up for a test, you will be disqualified. You must follow the instructions to the letter. Any failure to follow the instructions or any action not consistent with the instructions will lead to your immediate disqualification.
4.   List of suitable candidates

The list of suitable candidates will contain, in order of merit, the names of the 12 candidates who have obtained the highest overall scores in the procedure (assessment of qualifications and tests) and have passed each of the tests.
Candidates will be informed individually in writing of their results.
The list of suitable candidates will be published on Parliament’s intranet.
The period of validity of the list of suitable candidates will expire on 31 December 2024. Its validity may be extended by decision of the appointing authority. If it is extended, the candidates whose names have been included on the list will be informed in good time.
If you are offered a job, you will be required to produce the originals of all requisite documents, including diplomas and employment certificates, for verification.
Inclusion on a list of suitable candidates does not constitute either a right to, or a guarantee of, recruitment.
C.   APPLICATIONS

To apply, you must have an account on the Apply4EP platform: https://apply4ep.gestmax.eu/search/index/lang/en_US. You may create only ONE account. To do so, click on the ‘Apply online’ tab at the bottom of the page.
You are asked to read carefully the Guide for Candidates in selection procedures organised by the European Parliament before completing the application form and to provide the relevant supporting documents.

Closing date for applications

The closing date for applications is

12.00 (noon), Brussels time, on 10 September 2021.
An acknowledgement of receipt will automatically be sent to you as soon as you validate your application.
Please DO NOT TELEPHONE to ask about the timetable for the procedure.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  See the Common European Framework of Reference for Languages (CEFR) — https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf




Guide for candidates in selection procedures organised by the European Parliament
1.   INTRODUCTION


How selection procedures work

Selection procedures consist of a series of stages in which candidates compete against one another. They are open to all EU citizens who, on the closing date for applications, meet the eligibility criteria. They give all candidates a fair opportunity to demonstrate their skills and result in selection on the basis of merit and equal treatment.
Successful candidates are placed on a list of suitable candidates, on which the European Parliament will draw in order to fill the post to which the recruitment notice applies.
For each selection procedure, a selection committee is established which consists of members appointed by the Administration and the Staff Committee. The proceedings of this selection committee are secret and are conducted in accordance with Annex III to the Staff Regulations of Officials of the European Union (1).
The selection committee applies strictly the eligibility criteria set out in the recruitment notice when deciding whether or not each candidate should be admitted. Candidates admitted to a previous competition or selection procedure will not automatically be eligible.
In order to select the best candidates, the selection committee compares the candidates’ performance with the aim of assessing their suitability to perform the duties described in the recruitment notice. This means that it must not only assess the candidates’ knowledge, but also identify the best-qualified individuals on the basis of their merit.
It should be noted that selection procedures take between six and nine months, depending on the number of candidates.
2.   STAGES IN SELECTION PROCEDURES

Selection procedures comprise the following stages:






—


receipt of application files,










—


assessment of compliance with the general criteria,










—


assessment of compliance with the specific criteria,










—


assessment of qualifications,










—


tests,










—


list of suitable candidates.




2.1.   Receipt of application files

If you decide to apply, you must register online, carefully following every step leading to final electronic validation of your application. You must attach all the requisite supporting documents, preferably in PDF format, proving that you meet the general and specific criteria set out in the recruitment notice, so that the selection committee can verify the accuracy of the information.
You can only apply by registering online via the Apply4EP application.
Please note that documents in DOC, DOCX, GIF, JPG, TXT, PDF, PNG or RTF format attesting to the professional experience, qualifications and knowledge of languages referred to on the application form can be uploaded to Apply4EP. No document may be bigger than 3 MB.
2.2.   Assessment of compliance with the general and specific eligibility criteria

A list of the candidates who have submitted their applications in accordance with the arrangements stipulated and by the closing date will be drawn up by the appointing authority and forwarded to the selection committee together with the files.
The selection committee will consider the application files and draw up a list of candidates who meet the specific criteria set out in section A.3 of the recruitment notice. It will base its decisions solely on information given in the application form which is substantiated by supporting documents.
Applications must give full details of studies, training, knowledge of languages and, where relevant, professional experience, as follows:






—


studies: the dates on which they began and ended and the nature of the diploma(s) obtained, as well as the subjects studied;










—


any professional experience: the dates on which periods of professional experience began and ended and the precise nature of the duties performed.




If you have published studies, articles or any other texts relevant to the duties set out in the recruitment notice, you should specify them on the application form.
Candidates who do not meet the specific eligibility criteria set out in the recruitment notice will be eliminated at this stage.
Candidates will be informed individually by email whether or not the selection committee has decided to admit them to the procedure.
2.3.   Assessment of qualifications

In order to select the candidates who are to be invited to the tests, the selection committee will assess the qualifications of those admitted to the selection procedure. It will base its decisions solely on information given in the application form which is substantiated by supporting documents, preferably submitted in PDF format. The selection committee will base its work on criteria agreed in advance, taking account of the qualifications specified in the recruitment notice.
Candidates will be informed individually by email whether or not the selection committee has decided to admit them to the tests.
2.4.   Tests

All the tests are compulsory and eliminatory. The maximum number of candidates who can be admitted to the tests is specified in the recruitment notice.
Details of the tests and the marks that can be awarded for them are given in section B.3 of the recruitment notice.






Technical details — online tests

A service provider has been contracted by the European Parliament to run the online tests.
You will need a computer (desktop or laptop) or a Microsoft Surface with:






—


Microsoft Windows 7 and later or Apple OS X 10.11 ‘Yosemite’ and later for Mac










—


1 GB of free space on the hard disk










—


a camera connected to or built into your computer










—


an internet connection










—


4 GB of RAM




The operating systems XP, Vista and lower, Windows 10 S, Windows ARM (RT), MacOS lower than 10.11, IOS (iPad, iPhone), Android, Chromebook, Virtual Machine, Linux (Debian, Ubuntu, etc.) are not suitable.
You will also need administrator rights for the computer or Microsoft Surface in order to block access to all applications (documents, other software packages, websites, etc.) other than that of the service provider during the tests.
You must check that the date and time on your computer are correct and that you have the right screen resolution.

You must download, install, verify and test the application at least one week prior to the test. In order to test the application after installation, you must run a simulation when you access it. The simulation is mandatory, but will not count towards your mark.
All anti-virus systems on your computer must be deactivated during the simulation.
If at any stage in the selection procedure you encounter a technical problem, please inform the Talent Selection Unit by email at the following address PERS-APPLY4EPContacts-Contacts@ep.europa.eu, or via your Apply4EP account, stating clearly the number and name of the procedure and the nature of the problem encountered, so that we can investigate and take any corrective measures required.

On the day of the test: Make sure that you will not have to leave your computer during the test. More information concerning the test procedure and the dos and don’ts during the tests will be sent to you with the email inviting you to the test.


If a problem arises during the test, please contact the service provider immediately by telephone on +33 1 83 62 09 28 so that the problem can be resolved and you can continue your test.
The tests taken by candidates who give up will not be marked.




For organisational reasons, the tests may be held on the same day, but they will be marked in the order in which they appear in the recruitment notice. Accordingly, if a candidate does not achieve the pass mark for a test, the selection committee will not mark the subsequent test.
2.5.   List of suitable candidates

The maximum number of candidates who may be included on the list of suitable candidates is set out in the recruitment notice. The list of suitable candidates will be made public.
The inclusion of a candidate’s name on the list of suitable candidates means that he or she may be called for interview by one of Parliament’s departments, but it does not constitute either a right to, or a guarantee of, recruitment.
3.   HOW TO APPLY

3.1.   General remarks

Before applying, you should check carefully that you meet the eligibility criteria laid down in the recruitment notice as regards professional experience, qualifications and knowledge of languages. You should, therefore, first study the recruitment notice and this guide and take due note of the requirements they set out. You should apply for the posts for which you meet all the criteria laid down and for which you can prove that you have the knowledge and skills required.
Applications for European Parliament selection procedures are submitted via an online platform, Apply4EP. It is accessible at: https://apply4ep.gestmax.eu In order to create an account in Apply4EP, click on the ‘Apply online’ tab at the bottom of the recruitment notice for the procedure for which you wish to apply and follow the instructions.
You can only create one account. However, you can update the information in the account.
Prepare all your supporting documents beforehand, as you will have to complete the application in one step. NB: Apply4EP does not currently have a save function. Consequently, if you leave the page before you have finalised your application, you will lose the information you have uploaded and you will have to start again.

You must complete the application form online and submit with it all the requisite supporting documents, preferably in PDF format. You will not be able to register once the deadline set in the recruitment notice has passed. You are strongly advised not to wait until the last day before applying. The European Parliament cannot be held responsible for any last-minute technical problems caused by the system being overloaded.
Documents sent other than as attachments to the online registration will not be taken into account.
The Talent Selection Unit will not accept applications which are submitted in person.
If you who have a disability or your circumstances are such that problems could arise during the tests (e.g. pregnancy, breastfeeding, health problems, medical treatment, etc.), you must specify this on the application form and provide any relevant information so that the Administration can take appropriate, reasonable measures, where possible. If necessary, you should also include in your application details of any special arrangements that you think are needed to make it easier for you to take the tests. Please note that if you wish your request to be considered you must send a certificate from your national authority or a medical certificate. The information given in your supporting documents will be assessed so that reasonable arrangements can be made if needed.
3.2.   How to submit the complete application file







1.


Apply online by following the link in the recruitment notice and carefully complete all the sections, in order. For the purposes of submitting an application, you may have only ONE account on the Apply4EP platform, which you can create by clicking on the ‘Apply online’ tab.










2.


Attach all the supporting documents required, numbering them and, preferably, converting them to PDF format first. For each period of professional experience, each diploma and each language you know, a document no bigger than 3 MB can be uploaded to the Apply4EP platform.










3.


Validate your application, by following the application instructions, before the deadline specified in the recruitment notice. Once your application has been validated, you cannot change it or add documents to it.




3.3   Supporting documents to be attached to the application file

3.3.1.   
General remarks


The documents that you upload (preferably in PDF format) when applying online do not need to be certified true copies.
References to websites will not be regarded as constituting documents for this purpose.
Printouts of pages from websites will not be regarded as certificates, although they may be attached purely to provide additional information.

A curriculum vitae is not regarded as a supporting document attesting to professional experience, qualifications and knowledge of languages.

You may not refer to registrations or other documents already submitted in connection with previous applications.

If at any stage in the procedure it is established that the information given in the application form is incorrect or is not substantiated by the supporting documents required, or that the conditions set out in the recruitment notice have not all been met, or that you have created more than one account, you will be disqualified.

3.3.2.   
Supporting documents for the general criteria


No document is required at this stage to prove that you:






—


are a national of one of the European Union’s Member States,










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on you by the laws on military service,










—


are able to produce the appropriate character references as to your suitability to perform your duties,










—


have the knowledge of languages specified in your application form.





You must tick the ‘Declaration on honour’ box. By ticking the box, you declare on your honour that you meet the criteria and that the information supplied is true and complete. You will be asked to provide these documents when you are recruited.
3.3.3.   
Supporting documents for the specific criteria and qualifications


You must provide the selection committee with all the information and documents it needs in order to verify the accuracy of the information given on the application form.






—



Diplomas and/or certificates attesting to the successful completion of studies

You must include in your online application copies, preferably in PDF format, of the secondary education or university diplomas or certificates attesting that you have completed studies of the level required by the recruitment notice.
The selection committee will take account of the different education systems in the European Union Member States (Annex I to this guide).
In the case of post-secondary diplomas, the most detailed possible information must be provided, particularly concerning the subjects studied and the length of time for which they were studied, so that the selection committee can assess the relevance of the diplomas to the duties to be performed.
In the case of diplomas relating to technical or vocational training, further training or specialisation courses, you must state whether the course was full time or part time or consisted of evening classes, as well as the subjects studied and the official duration of the courses. Please upload this information in one single document, preferably in PDF format.










—



Professional experience

Professional experience will be taken into account only if it has been obtained more recently than the requisite diploma or qualification. The supporting documents must prove the duration and level of the professional experience and the nature of the duties performed must be described in as much detail as possible, so that the selection committee can assess the relevance of the experience to the duties to be performed. If you have more than one document relating to the same period of professional experience, you must upload them in one single document.
All periods of professional experience cited must be substantiated by supporting documents, for example:






—


statements from former employers and your current employer certifying that you have the professional experience required for admission to the selection procedure;










—


if, for reasons of confidentiality, you cannot attach such statements, you must attach, in their place, photocopies of your employment contract or a letter of recruitment and both your first and your most recent salary statement;










—


where the work has not been performed on behalf of an employer (as a self-employed person, member of the liberal professions, etc.), invoices detailing the services provided, or any other relevant official supporting document, will be accepted as evidence.














—



Knowledge of languages





For the linguist profiles, and if stipulated in the recruitment notice, you must provide proof of knowledge of your third and, possibly, your fourth language, which must in each case be one of the 24 official languages of the European Union, by uploading a certificate or a declaration on your honour and specifying the level of knowledge.
4.   DISQUALIFICATION

You will be disqualified if:






—


at any stage in the procedure it is established that the information given in the application form is incorrect or is not substantiated by the supporting documents required, or that the conditions set out in the recruitment notice have not all been met;










—


you have created more than one account;










—


you contact members of the selection committee directly or indirectly.




5.   COMMUNICATION

It is your responsibility to ensure that the duly completed online application, with all the requisite supporting documents attached, is validated in Apply4EP before the deadline specified in the recruitment notice. An email generated by Apply4EP will be sent to confirm the receipt of every application submitted properly.

Applications submitted by any means other than Apply4EP will not be considered. There is no need, therefore, to send your application by registered or ordinary post. The Talent Selection Unit will also not accept applications which are submitted in person.

All European Parliament correspondence concerning this selection procedure, including invitations to the tests and notifications of results, will be sent by email to the address given on the application form you submit when applying online via your account. You are responsible for regularly checking your email and updating your account in the event of a change in your personal information. Communication with candidates, including invitations to tests and notifications of results, will be conducted only in the notification language they have chosen.
In order to maintain the independence of the selection committee, candidates may not under any circumstances approach the committee themselves, directly or indirectly; if they do so, they may be disqualified.
The Talent Selection Unit is responsible for communicating with candidates until the selection procedure has been completed. If you have an Apply4EP account, you can write via that account. If you do not yet have an Apply4EP account, you can write to PERS-APPLY4EPContacts@europarl.europa.eu
6.   GENERAL INFORMATION

6.1.   Equal opportunities

The European Parliament is careful to avoid any form of discrimination.
It is an equal-opportunities employer and accepts applications without discrimination on any grounds such as gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
6.2.   Requests from candidates for access to information concerning them

Candidates have a specific right of access to certain information concerning them directly and individually, as described below. The European Parliament may therefore supply the following additional information to a candidate on request:






(a)


candidates who are not among those invited to the written tests may, on request, obtain a copy of the evaluation sheet concerning their qualifications. Requests must be made via the Apply4EP account within one month of the date on which the email notifying the decision was sent;










(b)


candidates who are not successful in the written tests or are not invited to the oral tests may obtain a copy of their test papers as well as a copy of their personal evaluation sheet with the selection committee’s remarks on their performance. Requests must be made within one month of the date on which the email notifying the decision was sent;










(c)


candidates who are invited to the oral tests but who are not included on the list of suitable candidates will not be informed of their results in the tests until the list of suitable candidates has been drawn up by the selection committee. They may, on request, obtain a copy of their written test paper and, for each of the written and oral tests, a copy of their personal evaluation sheet setting out the selection committee’s remarks on their performance. Requests must be made within one month of the date on which the email notifying the decision not to include their name on the list of suitable candidates was sent;










(d)


candidates placed on the list of suitable candidates will be informed only of the fact that they have passed the selection procedure.




Requests will be dealt with in accordance with the requirement for selection committee proceedings to be secret, as laid down in the Staff Regulations of Officials of the European Union (Annex III, Article 6) and in compliance with the rules on the protection of individuals with regard to the processing of personal data.
6.3.   Protection of personal data

The European Parliament, as the body responsible for organising selection procedures, ensures that candidates’ personal data are processed in strict compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (2), in particular as regards their confidentiality and security.
6.4.   Travel and subsistence expenses in connection with tests taken in person

A contribution will be made towards the travel and subsistence expenses of candidates invited to the tests. Candidates will be given details of the procedure and the rates applicable in the email inviting them to the tests.
The address given on the application form will be considered the place from which the candidate departs to attend the tests to which he or she has been invited. A change of address notified by a candidate after the European Parliament has sent the invitations to the tests will not be taken into consideration, unless Parliament considers that the circumstances invoked by the candidate amount to force majeure or are wholly exceptional.
7.   REQUESTS FOR REVIEW — APPEALS — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

Information concerning requests for review, appeals and complaints to the Ombudsman is given in Annex II to this guide.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union bodies, offices and agencies and the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).





ANNEX I
Indicative guide to qualifications giving access to selection procedures for function group AD (1) (assessed on a case-by-case basis)







COUNTRY


University course of at least four years’ duration


University course of at least three years’ duration





Belgique — België — Belgien



Licence/Licentiaat / Diplôme d'études approfondies (DEA) / Diplôme d'études spécialisées (DES) / Diplôme d'études supérieures spécialisées (DESS) / Gediplomeerde in de Voortgezette Studies (GVS) / Gediplomeerde in de Gespecialiseerde Studies (GGS) / Gediplomeerde in de Aanvullende Studies (GAS)
Agrégation de l’enseignement secondaire supérieur (AESS)/ Aggregaat
Ingénieur industriel/Industrïeel ingenieur / Master — 60/120 ECTS / Master complémentaire — 60 ECTS ou plus
Agrégation de l’enseignement secondaire supérieur (AESS) — 30 ECTS
Doctorat/Doctoraal Diploma


Bachelor académique (dit ‘de transition’) — 180 ECTS
Academisch gerichte Bachelor — 180 ECTS





България



Диплома за висше образование Бакалавър — 240 ECTS / Магистър — 300 ECTS / Доктор
Магистър след Бакалавър — 60 ECTS / Магистър след Професионален бакалавър по … — 120 ECTS


 





Česko



Diplom o ukončení vysokoškolského studia / Magistr / Doktor


Diplom o ukončení bakalářského studia (Bakalář)





Danmark



Kandidatgrad/Candidatus / Master/Magistergrad (Mag.Art) / Licenciatgrad / Ph.d.-grad


Bachelorgrad (B.A or B. Sc) / Professionsbachelorgrad / Diplomingeniør





Deutschland



Master (alle Hochschulen) / Diplom (Univ.) / Magister / Staatsexamen / Doktorgrad


Bachelor / Fachhochschulabschluss (FH)
Staatsexamen (Regelstudienzeit 3 Jahre)





Eesti



Rakenduskõrghariduse diplom Bakalaureusekraad (160 ainepunkti) / Magistrikraad / Arstikraad / Hambaarstikraad / Loomaarstikraad / Filosoofiadoktor / Doktorikraad (120–160 ainepunkti)


Bakalaureusekraad (min 120 ainepunkti) / Bakalaureusekraad (< 160 ainepunkti)





Éire/Ireland



Céim Onórach Bhaitsiléara (4 bliana/240 ECTS) Honours Bachelor Degree (4 years/ 240 ECTS) / Céim Ollscoile University Degree /

Céim Mháistir (60-120 ECTS) Master’s Degree (60-120 ECTS) / Céim Dochtúra Doctorate



Céim Onórach Bhaitsiléara (3 bliana/180 ECTS) (BA, B.Sc, B. Eng) Honours Bachelor Degree (3 years/180 ECTS) (BA, B.Sc, B. Eng)





Ελλάδα



Πτυχίο [ΑΕI (πανεπιστημίου, πολυτεχνείου), ΤΕI υποχρεωτικής τετραετούς φοίτησης] 4 χρόνια (1ος κύκλος)
Μεταπτυχιακό Δίπλωμα Ειδίκευσης (2ος κύκλος)
Διδακτορικό Δίπλωμα (3ος κύκλος)


 





España



Licenciado / Ingeniero / Arquitecto / Graduado / Máster Universitario / Doctor


Diplomado / Ingeniero técnico
Arquitecto técnico/Maestro





France



Maîtrise / MST (maîtrise des sciences et techniques) / MSG (maîtrise des sciences de gestion)
DEST (diplôme d'études supérieures techniques) / DRT (diplôme de recherche technologique)
DESS (diplôme d'études supérieures spécialisées) / DEA (diplôme d'études approfondies)
Master 1 / Master 2 professionnel / Master 2 recherche
Diplôme des grandes écoles / Diplôme d'ingénieur / Doctorat


Licence





Hrvatska



Baccalaureus / Baccalaurea (Sveučilišni Prvostupnik / Prvostupnica)
Stručni Specijalist
Master degree (magistar struke) 300 kredit min
magistar inženjer/ magistrica inženjerka (mag. ing).
Doktor struke / Doktor umjetnosti


Baccalaureus / Baccalaurea (Sveučilišni Prvostupnik / Prvostupnica)





Italia



Diploma di Laurea (DL) — da 4 a 6 anni / Laurea specialistica (LS) / Laurea magistrale (LM) / Master universitario di primo livello / Master universitario di secondo livello / Diploma di Specializzazione (DS) / Dottorato di ricerca (DR)


Diploma universitario (3 anni) / Diploma di Scuola diretta a fini speciali (3 anni) / Laurea — L180 crediti





Κύπρος



Πανεπιστημιακό Πτυχíο/Bachelor
Master / Doctorat


 





Latvija



Bakalaura diploms (160 kredītpunkti) / Profesionālā bakalaura diploms / Maģistra diploms / Profesionālā maģistra diploms / Doktora grāds


Bakalaura diploms (min. 120 kredītpunkti)





Lietuva



Aukštojo mokslo diplomas / Bakalauro diplomas / Magistro diplomas / Daktaro diplomas / Meno licenciato diplomas


Profesinio bakalauro diplomas Aukštojo mokslo diplomas





Luxembourg



Master / Diplôme d'ingénieur industriel / DESS en droit européen


Bachelor / Diplôme d'ingénieur technicien





Magyarország



Egyetemi oklevél / Alapfokozat — 240 kredit / Mesterfokozat / Doktori fokozat


Főiskolai oklevél / Alapfokozat — 180 kredit vagy annál több





Malta



Bachelor's degree / Master of Arts / Doctorate


Bachelor’s degree





Nederland



HBO Bachelor degree
HBO/WO Master's degree
Doctoraal examen /Doctoraat


Bachelor (WO)





Österreich



Master Magister/Magistra
Magister/Magistra (FH)
Diplom-Ingenieur/in
Diplom-Ingenieur/in (FH)
Doktor/in
PhD


Bachelor
Bakkalaureus/Bakkalaurea
Bakkalaureus/Bakkalaurea (FH)





Polska



Magister / Magister inżynier
Dyplom doktora


Licencjat / Inżynier





Portugal



Licenciado / Mestre / Doutor


Bacharel / Licenciado





România



Diplomă de Licenţă / Diplomă de inginer / Diplomă de urbanist / Diplomă de Master / Diplomă de Studii Aprofundate / Certificat de atestare (studii academice postuniversitare) / Diplomă de doctor


Diplomă de Licență





Slovenija



Univerzitetna diploma/ Magisterij / Specializacija / Doktorat


Diploma o pridobljeni visoki strokovni izobrazbi





Slovensko



diplom o ukončení vysokoškolského štúdia / bakalár (Bc.) / magister magister/inžinier / ArtD


diplom o ukončení bakalárskeho štúdia (bakalár)





Suomi/


Finland



Maisterin tutkinto — Magister-examen
Ammattikorkeakoulututkinto — Yrkeshögskoleexamen (min 160 opintoviikkoa — studieveckor)
Tohtorin tutkinto (Doktorsexamen) joko 4 vuotta tai 2 vuotta lisensiaatin tutkinnon jälkeen — antingen 4 år eller 2 år efter licentiatexamen / Lisensiaatti/Licentiat


Kandidaatin tutkinto — Kandidatexamen / Ammattikorkeakoulututkinto -
Yrkeshögskoleexamen (min 120 opintoviikkoa — studieveckor)





Sverige



Magisterexamen (akademisk examen omfattande minst 160 poäng varav 80 poäng fördjupade studier i ett ämne + uppsats motsvarande 20 poäng eller två uppsatser motsvarande 10 poäng vardera) / Licentiatexamen / Doktorsexamen
Meriter på avancerad nivå: Magisterexamen, 1 år, 60 högskolepoäng / Masterexamen, 2 år, 120 högskolepoäng
Meriter på forskarnivå: Licentiatexamen, 2 år, 120 högskolepoäng / Doktorsexamen, 4 år, 240 högskolepoäng


Kandidatexamen (akademisk examen omfattande minst 120 poäng varav 60 poäng fördjupade studier i ett ämne + uppsats motsvarande 10 poäng)
Meriter på grundnivå:
Kandidatexamen, 3 år, 180 högskolepoäng (Bachelor)





United Kingdom



Honours Bachelor degree / Master's degree (MA, MB, MEng, MPhil, MSc) / Doctorate


(Honours) Bachelor degree
NB: Master's degree in Scotland






(1)  Access to Grades 7 to 16 of the AD function group is subject to the further condition of having acquired at least one year’s appropriate professional experience.





ANNEX II
REQUESTS FOR REVIEW — APPEALS — COMPLAINTS TO THE EUROPEAN OMBUDSMAN
If you consider that a decision has adversely affected you, you may request a review of the decision, launch an appeals procedure or lodge a complaint with the European Ombudsman (1).

Requests for review

You may ask the selection committee to review its decision:






—


not to admit you to the selection procedure










—


not to invite you to the written test or










—


not to invite you to the oral tests.




The selection committee will not review its decision not to include candidates on the list of suitable candidates.
Duly substantiated requests for review must be sent via your Apply4EP account within 10 calendar days of the date on which the email notifying you of the decision was dispatched. A reply will be sent as soon as possible.

Appeals







—


You may lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union (2), which should be addressed to:





The Secretary-General




European Parliament




Konrad Adenauer Building




L-2929 Luxembourg




LUXEMBOURG








This option is available at all stages of the selection procedure.
Selection committees enjoy a broad measure of discretion and independently arrive at decisions that cannot be changed by the appointing authority. That broad measure of discretion is subject to review only in the event of a clear violation of the rules governing their work. A decision by a selection committee may, therefore, be challenged directly in the General Court of the European Union without a complaint having first been lodged under Article 90(2) of the Staff Regulations of Officials of the European Union.






—


You may submit an appeal to the:





General Court of the European Union




L-2925 Luxembourg




LUXEMBOURG








under Article 270 of the Treaty on the Functioning of the European Union and Article 91 of the Staff Regulations of Officials of the European Union.
This option is available only for decisions taken by the selection committee.
Appeals to the General Court of the European Union against administrative decisions denying admission to a selection procedure on the grounds that the application does not meet the eligibility criteria set out in section B.1 of the recruitment notice may only be made if a complaint has first been lodged under the conditions set out above.
Appeals to the General Court of the European Union may be made only through a lawyer authorised to practise before a court of a Member State of the European Union or of the European Economic Area.
The time limits laid down in Articles 90 and 91 of the Staff Regulations of Officials of the European Union which apply to these two types of appeal start to run either from the date of notification of the original decision adversely affecting you or, only in the case of a request for a review, from the date you are notified of the selection committee’s original reply to the request.

Complaints to the European Ombudsman

Like any citizen of the European Union, you can make a complaint to the European Ombudsman:





European Ombudsman




1, Avenue du Président Robert Schuman — B.P. 403




67001 Strasbourg CEDEX




FRANCE




under Article 228(1) of the Treaty on the Functioning of the European Union and in accordance with the conditions laid down in Decision 94/262/ECSC, EC, Euratom of the European Parliament (3).
You should note that complaints lodged with the Ombudsman have no suspensive effect on the time limit laid down in Article 91 of the Staff Regulations for lodging appeals with the Court of Justice of the European Union under Article 270 of the Treaty on the Functioning of the European Union. In accordance with Article 228(1) of the Treaty on the Functioning of the European Union, the Ombudsman does not examine complaints where the alleged facts are or have been the subject of legal proceedings.


(1)  A complaint, appeal or referral to the European Ombudsman will not interrupt the work of the selection committee.

(2)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(3)  Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman’s duties (OJ L 113, 4.5.1994, p. 15).