Recruitment notice PE/263/S – Director (F/M) (Function group AD, grade 14)
Date: 2021-05-10
Institutions: European Parliament
Subjects: administrator, competition (EU), interpreting, logistics, managing director








CA2021178EN.01000601.xml










10.5.2021   


EN


Official Journal of the European Union


CA 178/6






RECRUITMENT NOTICE PE/263/S – DIRECTOR (F/M)
(Function group AD, grade 14)
(2021/C 178 A/02)
 
DIRECTORATE-GENERAL FOR LOGISTICS AND INTERPRETATION FOR CONFERENCES — DIRECTORATE FOR CONFERENCE ORGANISATION
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Logistics and Interpretation for Conferences, Directorate for Conference Organisation, in accordance with Article 29(2) of the Staff Regulations of European Union officials (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD 14 (2). The basic salary is EUR 14 941,46 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in the Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s activities (setting objectives and drawing up strategies); taking the decisions needed to achieve the objectives set; assessing the performance of the units making up the directorate with a view to ensuring that high standards are maintained,










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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:






(a)




General criteria


Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States (4),










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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be able to produce the appropriate character references as to their suitability for the performance of their duties.














(b)




Specific criteria








(i)



Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (5), when the normal period of university education is at least 3 years.










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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least 6 years performing managerial duties.














(ii)



Knowledge required







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excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of the Treaties,










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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (6) and very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.










(iv)



Skills required







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a flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.












6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The closing date for applications is

12.00 (noon), Brussels time, on 28 May 2021.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/263/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/263/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (8)
. These documents will not be returned.

Personal data provided for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (9), in particular as regards their confidentiality and security.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  The European Union’s Member States are: Belgium, Bulgaria, Czechia, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Croatia, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland and Sweden.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(7)  https://europa.eu/europass/en

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR LOGISTICS AND INTERPRETATION FOR CONFERENCES — DIRECTORATE FOR CONFERENCE ORGANISATION
MAIN TASKS
(Entity comprising 122 staff: 85 officials, 1 temporary staff member and 36 contract staff members)






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Managing, coordinating and motivating the directorate’s units and departments. Ensuring continuity of service, in particular in the context of the health crisis, by making sure that teams are resilient and work together;










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Managing organisational change and ensuring the coherence of all changes in jobs and conference organisation and support services, in coordination with other services in DG LINC and with other DGs, taking account of the new remote and hybrid services and meeting arrangements;










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Participating in, and representing the directorate and, if necessary, the directorate-general at, meetings of intra- and inter-DG committees and working groups and interinstitutional bodies;










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Helping, as part of the management team, to draw up the DG’s strategic orientations, and ensuring that operational and strategic decisions are applied effectively;










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Providing support for technology watch, the launch and follow-up of innovative projects and the gathering and use of information on technological and organisational innovation in the area of conference services, including remote multilingual participation and remote and hybrid conference services;










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Acting as authorising officer by subdelegation.




CONFERENCE TECHNICIANS UNIT






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Providing technical assistance for, and recording, all Parliament meetings, including multilingual meetings with remote participation;










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Preparing and providing technical assistance for complex meetings and events, including multi-room meetings and plenary sittings with remote participation, in cooperation with the other services concerned;










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Operating public address systems outside meeting rooms and on missions away from the three places of work;










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Managing the work assignments of conference operators and technicians, including external staff;










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Managing the workshop in Brussels.




CONFERENCE USHERS UNIT






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Providing usher services for participants attending meetings of Parliament bodies in person, including plenary sittings; in the current circumstances, usher services provided by the conference ushers include the distribution of anti-virus products (disinfectants and masks).










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Providing assistance to participants attending meetings of Parliament bodies remotely;










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Assisting the Protocol Service during high-level visits and events;










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Implementing and monitoring projects directly involving the unit: e-Poster, Meeting officer, MRS-ushers, competitions, drawing up guides for ushers;










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Providing assistance to participants in events organised in Parliament;










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Putting up official notices, setting out cordons and managing electronic displays;










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Providing support for multilingual remote meetings; Providing usher services for the Multilingual Remote Meetings Service.




CONFERENCE COORDINATION UNIT






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Carrying out advance preparations and on-the-spot organisational work for conferences and events in the three places of work on behalf of Parliament bodies, external bodies, other institutions and committees and delegations which are authorised to hold their meetings on Parliament premises, as well as high-level conferences supported by the President;










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Carrying out advance preparations and on-the-spot organisational work for meetings outside the three places of work on behalf of Parliament bodies and the political groups; In connection with the pandemic, four FTEs have been seconded to the Multilingual Remote Meetings Service;










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Organising logistical support and checking exhibition areas which Members have been given permission to use. Preparing and implementing the tender procedure for exhibition panels;










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Organising logistical support and checks for events on the Esplanade Solidarność 1980 in cooperation with the requesters and services concerned.










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Managing budgetary appropriations for the unit’s work, in cooperation with the Budget Unit;










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Planning and coordinating with other services in the directorate;










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Managing PPP projects directly involving the unit;










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Providing support for remote multilingual meetings.




CONFERENCE INFRASTRUCTURE AND INNOVATION UNIT






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Developing innovative technical solutions to enable Parliament to operate effectively during the health crisis, and managing and monitoring projects and supervising subcontractors in connection with the modernisation of conference installations in the three places of work, paying particular attention to the robustness and resilience of equipment;










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Securing and managing stocks and equipment inventory;










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Supervising subcontractors responsible for preventive and corrective maintenance of technical installations in the three places of work;










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Drawing up specifications and implementing all necessary administrative procedures for purchases of equipment and for the provision of services by outside firms;










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Preparing, maintaining and modernising equipment for missions outside the three places of work;










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Coordinating the management of the unit.





Multilingual Remote Meetings Service







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Assisting with the management of remote meetings with multilingual participation. During the pandemic, support will be provided by colleagues seconded from other DG LINC units whose activities have been scaled back;










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Helping clients prepare meetings, creating links for the remote participation platform and managing the allocation of support resources for meetings in cooperation with DG LINC services;










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Managing the remote participation platform (technical development, relations with the subcontractor, etc.);










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Assisting with the management of events and VIP meetings with remote multilingual participation. During the pandemic, support will be provided by colleagues seconded from other DG LINC units whose activities have been scaled back.