Competition PE/AD/261/2021 – English-language intercultural and language professional (AD 5)
Date: 2021-05-06
Institutions: European Parliament
Subjects: administrator, competition (EU), cultural relations, job vacancy, linguistics








CA2021170EN.01002301.xml










6.5.2021   


EN


Official Journal of the European Union


CA 170/23






COMPETITION PE/AD/261/2021
English-language intercultural and language professional (AD 5)
(2021/C 170 A/02)


Before applying, please read carefully the Guide for candidates attached to this competition notice. The Guide is an integral part of the competition notice and will help you to understand the rules governing selection procedures and how to go about applying.



TABLE OF CONTENTS








A.

DUTIES AND ELIGIBILITY











B.

PROCEDURE











C.

APPLICATIONS











ANNEX:

GUIDE FOR CANDIDATES IN COMPETITIONS ORGANISED BY THE EUROPEAN PARLIAMENT




A.   DUTIES AND ELIGIBILITY

1.   General remarks

The European Parliament has decided to organise, on the basis of Article 29(1) of the Staff Regulations of Officials of the European Union, an open competition (AD 5) for the Directorate-General for Translation.
The profile sought is that of English-language intercultural and language professional. The reserve list will comprise 10 successful candidates.
Recruitment will be at grade AD 5, first step, the basic salary for which is EUR 4 917,29 per month. This salary is subject to Community tax and to the other deductions provided for by the Staff Regulations of Officials of the European Union. It is exempt from national tax. The step at which the successful candidates are recruited may, however, be adjusted in accordance with their professional experience. Moreover, in certain circumstances allowances will be paid in addition to the basic salary.
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
2.   Job description

The Directorate-General for Translation (DG TRAD) provides the European Parliament with translation services for its written or electronic communication in all official languages of the European Union.
DG TRAD’s mission is:






—


to make available in all official and working languages all documents relating to Parliament’s role as co-legislator and one of the two arms of the budgetary authority, in order to ensure the legitimacy and transparency of the legislative and budgetary process of the European Union;










—


to enable the European Parliament to meet its commitment to the policy of multilingualism, which is designed to ensure the equal treatment of languages and to allow all citizens of the European Union to communicate with the institutions and have access to the documents of those institutions in their own language;










—


to improve the clarity and readability of our texts with clear language and thus make Parliament more engaging and accessible for citizens, including the use of new formats that take account of the future of reading;










—


to ensure that all these services are rendered as efficiently and effectively as possible.




DG TRAD’s vision is about building bridges between different languages and cultures and promoting sustainable multilingualism as an essential component of the European democratic ideal.

Based in Luxembourg, intercultural and language professionals facilitate communication, in their mother tongue, between the European Parliament and the general public. They are required to use clear language in all aspects of their work, while taking into consideration the cultural context of the country or countries in question. They translate and localise content for reading, listening or viewing purposes, revise the work of colleagues and provide non-legislative drafting support and editing services to authors. They are also required to adapt content in their mother tongue. Good teamwork and interpersonal skills are essential, as intercultural and language professionals work closely with colleagues from other units in DG TRAD and also have occasional contact with the requesting services.
The tasks of intercultural and language professionals are:






—


facilitating communication with citizens in clear language, in their mother tongue;










—


translating, adapting, transcreating and revising all types of content in or into their mother tongue;










—


working from at least two other official EU languages to provide intercultural and linguistic mediation (e.g. subtitling or linguistic adaptation of audiovisual content, podcasts and websites);










—


providing assistance with the drafting of non-legislative documents;










—


helping with training measures, terminology work and the development of IT and communication tools;










—


maintaining regular contact with the requesting services;










—


contributing to the quality assurance and control processes and ensuring that best practice is followed so as to optimise the quality of content delivered by DG TRAD.




The subjects concerned are often complex and generally deal with political, legal, economic, financial, scientific or technical issues in the European Union’s areas of activity.
To perform these tasks you will need to make intensive use of specific IT and related tools. The work will also involve linguistic and intercultural mediation in connection with the translation of audiovisual content and subtitling.
The job of an intercultural and language professional requires a high degree of adaptability and an ability to deal with a wide range of often complex problems, respond rapidly to changing circumstances and communicate effectively. You must be capable of working intensively on a regular basis, both on your own and as part of a team, in a multicultural working environment. You should also be keen to continue your professional training throughout your career.
3.   Eligibility

On the closing date for applications, you must meet the following criteria:






(a)




General criteria


In accordance with Article 28 of the Staff Regulations of Officials of the European Union, you must:






—


be a national of one of the European Union’s Member States;










—


enjoy full rights as a citizen;










—


have fulfilled any obligations imposed on you by the laws on military service;










—


be able to produce the appropriate character references as to your suitability for the performance of your duties.














(b)




Specific criteria








(i)



Qualifications required

A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is three years or more.
You may refer to Annex I to the Guide for candidates in competitions organised by the European Parliament.










(ii)



Knowledge of languages

You must 
have a command of at least three official languages of the European Union
. In this competition notice, reference is made to languages in the following manner:






—


language 1: main language, perfect knowledge of English at mother-tongue level;










—


language 2: thorough knowledge of one of the 24 official languages of the European Union; language 2 must be different from language 1;










—


language 3: thorough knowledge of one of the 24 official languages of the European Union; language 3 must be different from languages 1 and 2.




The language options for this competition have been laid down in the interests of the service. By virtue of the duties involved, the post of English-language intercultural and language professional calls for specific abilities as set out in section A.2 of this competition notice.
Accordingly, in order for the persons recruited to perform their duties and ensure the smooth functioning of DG TRAD, they must be able to work and communicate effectively in three languages, including in English as their main language.










(iii)



Professional experience required

No professional experience is required. However, any professional experience acquired in the area covered by this competition would be an advantage.








B.   PROCEDURE

The competition consists of two stages:






1.


pre-selection:






(a)


multiple-choice questions










(b)


talent evaluator














2.


tests.




1.   Pre-selection







(a)




Multiple-choice questions (MCQ)


You will be invited to take the pre-selection test in language 1 (English).
The MCQ pre-selection test will consist of a maximum of 40 questions intended to assess the candidates’ ability to identify the values of the European Union and the role of the European Parliament. Candidates will be sent examples of the types of questions in the MCQ in good time prior to the date of the test.
This test will last a maximum of 80 minutes and will be held online.










(b)




Talent evaluator


You must complete the talent evaluator which is attached to the Guide for candidates (Annex III) and include it with your online application.
If you:






—


meet the general and specific eligibility criteria (Section A.3),










—


have submitted your application in accordance with the arrangements stipulated and by the closing date (Section C),










—


are among the best candidates in the multiple-choice test (MCQ) (the selection board will admit the 150 highest-scoring candidates; any candidates tied for a qualifying place will also be admitted),




the selection board will assess your answers in the talent evaluator and admit the 50 best candidates to the written tests. The selection board may decide to weight the evaluation criteria and apply that weighting to the mark given for each criterion. The marks will be added up to identify the candidates whose profiles match most closely the duties to be performed.
The selection board will base its assessment solely on the answers given in the talent evaluator to admit the 50 best candidates to the written tests.




2.   Tests



Translation and adaptation tests








(a)


Translation of a text connected with the legislative activities of the European Parliament from language 2 into language 1.
Maximum time allowed: 90 minutes for a text with a maximum of 450 words
Marking: 0 to 40 points (pass mark: 20)
The (b) and (c) tests of candidates who do not achieve the pass mark in this test will not be marked.










(b)


Translation of a speech or a notice intended for citizens from language 3 into language 1.
Maximum time allowed: 90 minutes for a text with a maximum of 450 words
Marking: 0 to 40 points (pass mark: 20)
The (c) test of candidates who do not achieve the pass mark in this test will not be marked.










(c)


Adaptation of a text into clear language: on the basis of a complex document written in language 2, draft a new text, in language 1, which reflects the content of the original but in a style and register that make the gist of the text clear to citizens.
Maximum time allowed: 60 minutes
Marking: 0 to 40 points (pass mark: 20)




These tests will be held online.
The 20 candidates who obtain the highest number of points in the written tests will be invited to the oral tests, provided they have achieved the pass mark in each of the tests.


Oral tests








(d)


Interview with the selection board in languages 1 and 2 to assess your suitability to perform the duties outlined in the ‘Job description’ in a European institution, taking account of all the information contained in your application file. The selection board may decide to test your knowledge of other official languages as specified in your application.
Maximum duration: 45 minutes
Marking: 0 to 40 points (pass mark: 20)










(e)


Group discussion or role-play exercise in language 1 to enable the selection board to assess your adaptability, negotiating and decision-making skills and performance in a group.
The selection board will decide how long the group discussion test should last on the basis of the composition of the groups.
The maximum duration of the role-play exercise will be 25 minutes.
Marking: 0 to 20 points (pass mark: 10)




These tests may be held remotely.
You will receive instructions concerning the written and oral tests in good time. The tests will take place at a specific time on a specific date. If you do not reply to an invitation, cannot be contacted by email or fail to show up for a test, you will be disqualified. You must follow the instructions to the letter. Any failure to follow the instructions or any action not consistent with the instructions will lead to your immediate disqualification.
3.   Reserve list

After checking the candidates’ supporting documents, the selection board will draw up a reserve list of the 10 eligible candidates with the highest overall scores in the written and oral tests. The candidates’ names will be included on the reserve list in alphabetical order.
The reserve list will remain valid until 31 December 2025. Its validity may be extended by decision of the appointing authority.
Candidates will be informed individually of their results, and the reserve list will be posted on the official website of the European Parliament.
If you are offered a job, you will be required to produce the originals of all requisite documents, including diplomas and employment certificates, for verification.
Being included on a reserve list does not constitute either a right to, or a guarantee of, recruitment.
C.   APPLICATIONS

You must apply via the Apply4EP platform:https://apply4ep.gestmax.eu/search/index/lang/en_US
You are requested to read carefully the Guide for candidates in competitions organised by the European Parliament before completing the application form and to provide the relevant supporting documents.

Closing date for applications

The closing date for applications is


17.30 Luxembourg time on 10 June 2021


An acknowledgement of receipt will automatically be sent to you as soon as you validate your application.
Please DO NOT TELEPHONE to ask about the timetable for the procedure.




Guide for candidates in competitions organised by the European Parliament
1.   INTRODUCTION


How competitions work

Competitions consist of a series of stages in which candidates compete against one another. They are open to all EU citizens who, on the closing date for applications, meet the eligibility criteria. They give all candidates a fair opportunity to demonstrate their skills and result in selection on the basis of merit and equal treatment.
Successful candidates in a competition are placed on a reserve list, on which the European Parliament will draw in order to fill the posts covered by the competition.
For each competition, a selection board is appointed which consists of members representing the Administration and the Staff Committee. The proceedings of the selection board are secret and are conducted in accordance with Annex III to the Staff Regulations of Officials of the European Union (1).
The selection board applies strictly the eligibility criteria set out in the competition notice when deciding whether or not each candidate should be admitted. Candidates admitted to a previous competition or selection procedure will not automatically be eligible.
In order to select the best candidates, the selection board compares the candidates’ performance with the aim of assessing their suitability to perform the duties described in the competition notice. This means that it must not only assess candidates’ knowledge, but also identify the best-qualified individuals on the basis of their merit.
It should be noted that competitions take between six and nine months, depending on the number of candidates.
2.   STAGES IN THE COMPETITION

A competition consists of the following stages:






—


receipt of application files,










—


pre-selection,










—


tests,










—


reserve list.




2.1.   Receipt of application files

If you decide to apply, you must register online, carefully following every step leading to final electronic validation of your application. You must attach all the requisite supporting documents, preferably in PDF format, proving that you meet the general and specific criteria set out in the competition notice, so that the selection board can verify the accuracy of the information.
You can only apply by registering online via the Apply4EP application.
Please note that documents in DOC, DOCX, GIF, JPG, TXT, PDF, PNG or RTF format attesting to the professional experience, qualifications and knowledge of languages referred to on the application form can be uploaded using the Apply4EP application. No document may be bigger than 3 MB.
2.2.   Pre-selection

The pre-selection phase consists of two stages:






a.


a set of multiple-choice questions; and










b.


a talent evaluator.




A list of the candidates who have submitted their applications in accordance with the arrangements stipulated and by the closing date will be drawn up by the appointing authority and forwarded to the selection board together with the files.
These candidates will be invited to take the pre-selection test in the form of a set of computer-based multiple-choice questions (MCQs). The test will be marked by computer.
Candidates will receive via their Apply4EP accounts examples of the questions and instructions on how to take the test.
The talent evaluator is attached to this guide as Annex III. You must complete the document and upload it in Apply4EP in the section ‘Other languages (different from language 1 and language 2 above) — Supporting documents for your application form’.

In order to select the candidates who will be invited to the written tests, the selection board will assess compliance with the general and specific eligibility criteria, taking the candidates in descending order of the marks obtained in the MCQ test.
The selection board will then assess the candidates whose qualifications (in particular diplomas, knowledge of languages and professional experience) are most relevant to the duties to be performed and to the selection criteria set out in the competition notice.
The selection board will base its assessment solely on the answers given by candidates in the talent evaluator, and it will discontinue its assessment once the maximum number of persons who may be admitted to the next stage in the competition has been reached.
In order to make a selection on the basis of qualifications, the selection board will consider the answers given by candidates in the talent evaluator. Between 0 and 4 points will be awarded for each answer. The selection board may decide to apply a weighting of between 1 and 3 to each selection criteria, depending on its degree of importance. In that event, the points awarded for each answer will be multiplied by the weighting coefficient. Each candidate’s points will be added up with a view to identifying the persons whose profiles match most closely the duties to be performed.
If more than one candidate has obtained a points total qualifying them for the last place available, all the candidates concerned will be admitted to the next stage in the competition. The application files and talent evaluators of the candidates who fall below the threshold will not be considered.
2.3.   Tests

All the tests are compulsory and eliminatory. The maximum number of candidates who can be admitted to the tests is specified in the competition notice.
Details of the tests and the marks that can be awarded are given in section B.3 of the competition notice.






Technical details — online tests

A service provider has been contracted by the European Parliament to run the online tests.
You will need a computer with one of the following operating systems:






□


Microsoft Windows 7 and later or Apple OS X 10.10 ‘Yosemite’ and later for MAC










□


1 GB of free space on the hard disk










□


a camera connected to or built into your computer










□


an internet connection










□


4 GB of RAM




The operating systems XP, Vista and lower, Windows 10 S, Windows ARM (RT), MacOS lower than 10.10, IOS (iPad, iPhone), Android, Chromebook, Virtual Machine, Linux (Debian, Ubuntu, etc.) are not suitable.
You will also need administrator rights for the computer in order to block access to all applications (documents, other software packages, websites, etc.) other than that of the service provider during the test.
You must check that the date and time on your computer are correct and that you have the right screen resolution.


You must download, install, verify and test the application at least one week prior to the test. In order to test the application after installation, you must run a simulation. The simulation is mandatory, but will not count towards your mark. It will enable you to familiarise yourself with the application and its use.

All anti-virus systems on your computer must be deactivated during the simulation.

If at any stage in the competition you encounter a technical problem, please inform the Talent Selection Unit by email at the following address PERS-APPLY4EPContacts@ep.europa.eu or via your Apply4EP account, stating clearly the number and name of the competition and the nature of the problem encountered, so that we can investigate and take any corrective measures required.


On the day of the test: Make sure that you will not have to leave your computer during the test. More information concerning the test procedure and dos and don’ts during the tests can be found in the ‘Candidate guide’, which will be sent to you with the invitation to the test.


If a problem arises during the test, please contact the service provider immediately by telephone on + 33 183620928 so that the problem can be resolved and you can continue your test.
The tests taken by candidates who give up will not be marked.




For organisational reasons, the tests may be held on the same day, but they will be marked in the order in which they appear in the competition notice. Accordingly, if a candidate does not achieve the pass mark for a test, the selection board will not mark the subsequent test.
2.4.   Reserve list

The maximum number of candidates who may be included on the reserve list is specified in the competition notice. The reserve list containing the names of the successful candidates will be made public.
The inclusion of a candidate’s name on the reserve list means that he or she may be called for interview by one of Parliament’s departments, but it does not constitute either a right to, or a guarantee of, recruitment.
3.   HOW TO APPLY

3.1.   General remarks

Before applying, you should check carefully that you meet the eligibility criteria laid down in the competition notice as regards professional experience, qualifications and knowledge of languages. You should, therefore, first study the competition notice and this guide and take due note of the requirements they set out. You should apply for the posts for which you meet all the criteria laid down and for which you can prove that you have the knowledge and skills required.
Applications for European Parliament competitions are submitted via an online platform, Apply4EP. It is available at: https://apply4ep.gestmax.eu In order to create an account in Apply4EP, click on the ‘Apply online’ tab at the bottom of the notice for the competition for which you wish to apply and follow the instructions.
You can only create one account. However, you can update the information in the account.
Prepare all your supporting documents beforehand, as you will have to complete the application in one step. NB: Apply4EP does not currently have a save function. Consequently, if you leave the page before you have finalised your application, you will lose the information you have uploaded and you will have to start again.

You must complete the application form online and submit with it all the requisite supporting documents, preferably in PDF format. You must complete the talent evaluator and specify your language 3 in the declaration of knowledge of language 3 (Annex III). Once you have completed the document, you must upload it to your application form under the tab ‘Other languages (different from language 1 and language 2 above) — Supporting documents for your application form’. You will no longer be able to register once the deadline set in the competition notice has passed. You are strongly advised not to wait until the last day before applying. The European Parliament cannot be held responsible for any last-minute technical problems caused by the system being overloaded.
Documents sent other than as attachments to the online registration will not be taken into account.
The Talent Selection Unit will not accept applications which are submitted in person.
If you who have a disability or your circumstances are such that problems could arise during the tests (e.g. pregnancy, breastfeeding, health problems, medical treatment, etc.), you must specify this on the application form and provide any relevant information so that the Administration can take appropriate, reasonable measures, where possible. If necessary, you should also include in your application details of any special arrangements that you think are needed to make it easier for you to take the tests. Please note that if you wish your request to be considered you must send a certificate from your national authority or a medical certificate. The information given in your supporting documents will be assessed so that reasonable arrangements can be made if needed.
3.2.   How to submit the complete application file







(1)


Apply online by following the link in the competition notice and carefully complete all the sections, in order. For the purposes of submitting an application, you may have only ONE account on the Apply4EP platform, which you can create by clicking on the ‘Apply online’ tab.










(2)


Attach all the supporting documents required, numbering them and, preferably, converting them to PDF format. For each period of professional experience and each diploma and for the talent evaluator questionnaire and the declaration of language knowledge, a document no bigger than 3 MB can be uploaded to the Apply4EP platform.










(3)


Validate your application, by following the instructions in Apply4EP, before the deadline specified in the competition notice. Once your application has been validated, you cannot change it or add documents to it.




3.3.   Supporting documents to be attached to the application file

3.3.1.   General remarks

The documents that you upload (preferably in PDF format) when applying online do not need to be certified true copies.
References to websites will not be regarded as constituting documents for this purpose.
Printouts of pages from websites are not regarded as certificates, though they may be attached purely to provide additional information.


A curriculum vitae is not regarded as a supporting document attesting to professional experience, qualifications and knowledge of languages.


You may not refer to applications for other competitions or selection procedures or other documents already submitted in connection with previous applications.

If at any stage in the competition it is established that the information given on the application form is incorrect or is not substantiated by the supporting documents required, or that the conditions set out in the competition notice have not all been met, or that you have created more than one account, you will be disqualified.

3.3.2.   Supporting documents for the general criteria

No document is required at this stage to prove that you:






—


are a national of one of the European Union’s Member States,










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on you by the laws on military service,










—


have the appropriate character references attesting to your suitability to perform your duties,










—


have the knowledge of languages 1 and 2 specified in your application form.





You must tick the ‘Declaration on honour’ box. By ticking the box, you declare on your honour that you meet the criteria and that the information supplied is true and complete. You will be asked to provide these documents if you are recruited.
3.3.3.   Supporting documents for the specific criteria and the talent evaluator

You must provide the selection board with all the information and documents it needs in order to verify the accuracy of the information given on the application form.






—



Diplomas and/or certificates attesting to the successful completion of studies

You must include in your online application copies, preferably in PDF format, of the secondary education or university diplomas or certificates attesting that you have completed studies of the level required by the competition notice. The selection board will take account of the different education systems in the European Union Member States (Annex I to this guide).
In the case of post-secondary diplomas, the most detailed possible information must be provided, particularly concerning the subjects studied and the length of time for which they were studied, so that the selection board can assess the relevance of the diplomas to the duties to be performed.
In the case of diplomas relating to technical or vocational training, further training or specialisation courses, you must state whether the course was full time or part time or consisted of evening classes, as well as the subjects studied and the official duration of the courses. Please upload this information in one single document, preferably in PDF format.










—



Professional experience

Professional experience will be taken into account only if it has been obtained more recently than the requisite diploma or qualification. The supporting documents must prove the duration and level of the professional experience and the work performed must be described in as much detail as possible, so that the selection board can assess the relevance of your experience to the duties to be performed. If you have more than one document relating to the same period of professional experience, you must upload them in one single document.
All periods of professional experience cited must be substantiated by supporting documents, for example:






—


statements from former employers and your current employer certifying that you possess the professional experience required for admission to the competition;










—


if, for reasons of confidentiality, you cannot attach such statements, you must attach, in their place, photocopies of your employment contract or a letter of recruitment and both your first and your most recent salary statement;










—


where the work has not been performed on behalf of an employer (as a self-employed person, member of the liberal professions, etc.), invoices detailing the services provided, or any other relevant official supporting document, will be accepted as evidence.














—



Knowledge of languages

For the linguist profiles, and if stipulated in the competition notice, you must provide proof of knowledge of your third and, possibly, your fourth language, which must in each case be one of the 24 official languages of the European Union, by completing the declaration and specifying the level of knowledge (Annex III).










—



Talent evaluator

You must answer a series of questions. The questions are based on the criteria set out in the competition notice and your answers will be assessed by the selection board. All the candidates in a competition answer all the questions. Each candidate’s answers will be presented to the selection board in the same format, so that the board can draw up a detailed, objective assessment of the comparative merit of all the candidates.




4.   DISQUALIFICATION

You will be disqualified if:






—


at any stage in the competition it is established that the information given on the application form is incorrect or is not substantiated by the supporting documents required, or that the conditions set out in the competition notice have not all been met;










—


you have created more than one account;










—


you contact members of the selection board directly or indirectly.




5.   COMMUNICATION

It is your responsibility to ensure that the duly completed online application, with all the requisite supporting documents attached, is validated in Apply4EP before the deadline specified in the competition notice. An email generated by Apply4EP will be sent to confirm receipt of every application submitted properly.

Applications submitted by any means other than Apply4EP will not be considered. Please do not send your application by registered or ordinary post, therefore. The Talent Selection Unit will also not accept applications which are submitted in person.

All European Parliament correspondence concerning the competition, including invitations to the tests and notifications of results, will be sent by email to the address given on the application form you submit when applying online. You are responsible for regularly checking your email and updating your account in the event of a change in your personal information. Communication with candidates, including invitations to tests and notifications of results, will be conducted only in the notification language they have chosen.
In order to maintain the independence of the selection board, candidates may not under any circumstances approach the board themselves, directly or indirectly; if they do so, they may be disqualified.
The Talent Selection Unit is responsible for communicating with candidates until the competition has been completed. If you have an Apply4EP account, you can write via that account. If you do not yet have one, you can write to the following address: PERS-APPLY4EPContacts@europarl.europa.eu
6.   GENERAL INFORMATION

6.1.   Equal opportunities

The European Parliament is careful to avoid any form of discrimination.
It is an equal-opportunities employer and accepts applications without discrimination on any grounds such as gender, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
6.2.   Requests from candidates for access to information concerning them

Candidates in a competition have a specific right of access to certain information concerning them directly and individually, as described below. The European Parliament may therefore supply the following additional information to candidates on request:






(a)


candidates who are not successful in the written tests and/or are not among those invited to the oral tests may obtain a copy of their test papers as well as a copy of their personal evaluation sheet with the selection board’s remarks on their performance. Requests must be made within one month of the date on which the email notifying the decision was sent;










(b)


candidates who are invited to the oral tests but who are not included on the reserve list will not be informed of their results in the tests until the reserve list has been drawn up by the selection board. They may, on request, obtain a copy of their written test papers and, for each of the written and oral tests, a copy of their personal evaluation sheet setting out the selection board’s remarks on their performance. Requests must be made within one month of the date on which the email notifying the decision not to include their name on the reserve list was sent;










(c)


candidates placed on the reserve list will be informed only that they have passed the competition.




Requests will be dealt with in accordance with the requirement for selection board proceedings to be secret, as laid down in the Staff Regulations of Officials of the European Union (Annex III, Article 6) and in compliance with the rules on the protection of individuals with regard to the processing of personal data.
6.3.   Protection of personal data

The European Parliament, as the body responsible for organising competitions, ensures that candidates’ personal data are processed in strict compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (2), in particular as regards their confidentiality and security.
6.4.   Travel and subsistence expenses in connection with tests taken in person

A contribution will be made towards the travel and subsistence expenses of candidates invited to the tests. Candidates will be given details of the procedure and the rates applicable in the email inviting them to the tests.
The address given on the application form will be considered the place from which the candidate departs to attend the tests to which he or she has been invited. A change of address notified by a candidate after the European Parliament has sent the invitations to the tests will not be taken into account, unless Parliament considers that the circumstances invoked by the candidate amount to force majeure or are wholly exceptional.
7.   REQUESTS FOR REVIEW — APPEALS — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

Information concerning requests for review, appeals and complaints to the Ombudsman is given in Annex II to this guide.


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).





ANNEX I

Indicative guide to qualifications giving access to selection procedures for function group AD (1) (assessed on a case-by-case basis)







COUNTRY


University course of at least four years’ duration


University course of at least three years’ duration





Belgique — België — Belgien



Licence/Licentiaat / Diplôme d'études approfondies (DEA) / Diplôme d'études spécialisées (DES) / Diplôme d'études supérieures spécialisées (DESS) / Gediplomeerde in de Voortgezette Studies (GVS) / Gediplomeerde in de Gespecialiseerde Studies (GGS) / Gediplomeerde in de Aanvullende Studies (GAS)
Agrégation de l’enseignement secondaire supérieur (AESS)/ Aggregaat
Ingénieur industriel/Industrïeel ingenieur / Master — 60/120 ECTS / Master complémentaire — 60 ECTS ou plus
Agrégation de l’enseignement secondaire supérieur (AESS) — 30 ECTS
Doctorat/Doctoraal Diploma


Bachelor académique (dit «de transition») — 180 ECTS
Academisch gerichte Bachelor — 180 ECTS





България



Диплома за висше образование Бакалавър — 240 ECTS / Магистър — 300 ECTS / Доктор
Магистър след Бакалавър — 60 ECTS / Магистър след Професионален бакалавър по … — 120 ECTS


 





Česko



Diplom o ukončení vysokoškolského studia / Magistr / Doktor


Diplom o ukončení bakalářského studia (Bakalář)





Danmark



Kandidatgrad/Candidatus / Master/Magistergrad (Mag.Art) / Licenciatgrad / Ph.d.-grad


Bachelorgrad (B.A or B. Sc) / Professionsbachelorgrad / Diplomingeniør





Deutschland



Master (alle Hochschulen) / Diplom (Univ.) / Magister / Staatsexamen / Doktorgrad


Bachelor / Fachhochschulabschluss (FH)
Staatsexamen (Regelstudienzeit 3 Jahre)





Eesti



Rakenduskõrghariduse diplom Bakalaureusekraad (160 ainepunkti) / Magistrikraad / Arstikraad / Hambaarstikraad / Loomaarstikraad / Filosoofiadoktor / Doktorikraad (120–160 ainepunkti)


Bakalaureusekraad (min 120 ainepunkti) / Bakalaureusekraad (< 160 ainepunkti)





Éire/Ireland



Céim Onórach Bhaitsiléara (4 bliana/240 ECTS) Honours Bachelor Degree (4 years/ 240 ECTS) / Céim Ollscoile University Degree /

Céim Mháistir (60-120 ECTS) Master’s Degree (60-120 ECTS) / Céim Dochtúra Doctorate



Céim Onórach Bhaitsiléara (3 bliana/180 ECTS) (BA, B.Sc, B. Eng) Honours Bachelor Degree (3 years/180 ECTS) (BA, B.Sc, B. Eng)





Ελλάδα



Πτυχίο [ΑΕI (πανεπιστημίου, πολυτεχνείου), ΤΕI υποχρεωτικής τετραετούς φοίτησης] 4 χρόνια (1ος κύκλος)
Μεταπτυχιακό Δίπλωμα Ειδίκευσης (2ος κύκλος)
Διδακτορικό Δίπλωμα (3ος κύκλος)


 





España



Licenciado / Ingeniero / Arquitecto / Graduado / Máster Universitario / Doctor


Diplomado / Ingeniero técnico
Arquitecto técnico/Maestro





France



Maîtrise / MST (maîtrise des sciences et techniques) / MSG (maîtrise des sciences de gestion)
DEST (diplôme d'études supérieures techniques) / DRT (diplôme de recherche technologique)
DESS (diplôme d'études supérieures spécialisées) / DEA (diplôme d'études approfondies)
Master 1 / Master 2 professionnel / Master 2 recherche
Diplôme des grandes écoles / Diplôme d'ingénieur / Doctorat


Licence





Hrvatska



Baccalaureus / Baccalaurea (Sveučilišni Prvostupnik / Prvostupnica)
Stručni Specijalist
Master degree (magistar struke) 300 kredit min
magistar inženjer/ magistrica inženjerka (mag. ing).
Doktor struke / Doktor umjetnosti


Baccalaureus / Baccalaurea (Sveučilišni Prvostupnik / Prvostupnica)





Italia



Diploma di Laurea (DL) — da 4 a 6 anni / Laurea specialistica (LS) / Laurea magistrale (LM) / Master universitario di primo livello / Master universitario di secondo livello / Diploma di Specializzazione (DS) / Dottorato di ricerca (DR)


Diploma universitario (3 anni) / Diploma di Scuola diretta a fini speciali (3 anni) / Laurea — L180 crediti





Κύπρος



Πανεπιστημιακό Πτυχíο/Bachelor
Master / Doctorat


 





Latvija



Bakalaura diploms (160 kredītpunkti) / Profesionālā bakalaura diploms / Maģistra diploms / Profesionālā maģistra diploms / Doktora grāds


Bakalaura diploms (min. 120 kredītpunkti)





Lietuva



Aukštojo mokslo diplomas / Bakalauro diplomas / Magistro diplomas / Daktaro diplomas / Meno licenciato diplomas


Profesinio bakalauro diplomas Aukštojo mokslo diplomas





Luxembourg



Master / Diplôme d'ingénieur industriel / DESS en droit européen


Bachelor / Diplôme d'ingénieur technicien





Magyarország



Egyetemi oklevél / Alapfokozat — 240 kredit / Mesterfokozat / Doktori fokozat


Főiskolai oklevél / Alapfokozat — 180 kredit vagy annál több





Malta



Bachelor's degree / Master of Arts / Doctorate


Bachelor’s degree





Nederland



HBO Bachelor degree
HBO/WO Master's degree
Doctoraal examen /Doctoraat


Bachelor (WO)





Österreich



Master Magister/Magistra
Magister/Magistra (FH)
Diplom-Ingenieur/in
Diplom-Ingenieur/in (FH)
Doktor/in
PhD


Bachelor
Bakkalaureus/Bakkalaurea
Bakkalaureus/Bakkalaurea (FH)





Polska



Magister / Magister inżynier
Dyplom doktora


Licencjat / Inżynier





Portugal



Licenciado / Mestre / Doutor


Bacharel / Licenciado





România



Diplomă de Licenţă / Diplomă de inginer / Diplomă de urbanist / Diplomă de Master / Diplomă de Studii Aprofundate / Certificat de atestare (studii academice postuniversitare) / Diplomă de doctor


Diplomă de Licență





Slovenija



Univerzitetna diploma/ Magisterij / Specializacija / Doktorat


Diploma o pridobljeni visoki strokovni izobrazbi





Slovensko



diplom o ukončení vysokoškolského štúdia / bakalár (Bc.) / magister magister/inžinier / ArtD


diplom o ukončení bakalárskeho štúdia (bakalár)





Suomi/


Finland



Maisterin tutkinto — Magister-examen
Ammattikorkeakoulututkinto — Yrkeshögskoleexamen (min 160 opintoviikkoa — studieveckor)
Tohtorin tutkinto (Doktorsexamen) joko 4 vuotta tai 2 vuotta lisensiaatin tutkinnon jälkeen — antingen 4 år eller 2 år efter licentiatexamen / Lisensiaatti/Licentiat


Kandidaatin tutkinto — Kandidatexamen / Ammattikorkeakoulututkinto -
Yrkeshögskoleexamen (min 120 opintoviikkoa — studieveckor)





Sverige



Magisterexamen (akademisk examen omfattande minst 160 poäng varav 80 poäng fördjupade studier i ett ämne + uppsats motsvarande 20 poäng eller två uppsatser motsvarande 10 poäng vardera) / Licentiatexamen / Doktorsexamen
Meriter på avancerad nivå: Magisterexamen, 1 år, 60 högskolepoäng / Masterexamen, 2 år, 120 högskolepoäng
Meriter på forskarnivå: Licentiatexamen, 2 år, 120 högskolepoäng / Doktorsexamen, 4 år, 240 högskolepoäng


Kandidatexamen (akademisk examen omfattande minst 120 poäng varav 60 poäng fördjupade studier i ett ämne + uppsats motsvarande 10 poäng)
Meriter på grundnivå:
Kandidatexamen, 3 år, 180 högskolepoäng (Bachelor)





United Kingdom



Honours Bachelor degree / Master's degree (MA, MB, MEng, MPhil, MSc) / Doctorate


(Honours) Bachelor degree
NB: Master's degree in Scotland






(1)  Access to Grades 7 to 16 of the AD function group is subject to the further condition of having acquired at least one year’s appropriate professional experience.





ANNEX II
REQUESTS FOR REVIEW — APPEALS — COMPLAINTS TO THE EUROPEAN OMBUDSMAN
If you consider that a decision has adversely affected you, you may request a review of the decision, launch an appeals procedure or lodge a complaint with the European Ombudsman (1).

Requests for review

You may ask the selection board to review its decision when it has decided:






—


not to invite you to a written test, and










—


not to invite you to the oral tests.




The selection board will not review its decision not to include candidates on the reserve list.
Duly substantiated requests for review must be sent via your Apply4EP account within 10 calendar days of the date on which the email notifying you of the decision was dispatched. A reply will be sent as soon as possible.

Appeals







—


You may lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union (2), which should be addressed to:





The Secretary-General




European Parliament




Konrad Adenauer Building




L-2929 Luxembourg




LUXEMBOURG








This option is available at all stages of the competition.
Selection boards enjoy a broad measure of discretion and independently arrive at decisions that cannot be changed by the appointing authority. That broad measure of discretion is subject to review only in the event of a clear violation of the rules governing their work. A decision by a selection board may, therefore, be challenged directly in the General Court of the European Union without a complaint having first been lodged under Article 90(2) of the Staff Regulations of Officials of the European Union.






—


You may submit an appeal to the:





General Court of the European Union




L-2925 Luxembourg




LUXEMBOURG








under Article 270 of the Treaty on the Functioning of the European Union and Article 91 of the Staff Regulations of Officials of the European Union.
This option is available only for decisions taken by the selection board.
Appeals to the General Court of the European Union against administrative decisions denying admission to a competition on the grounds that the application does not meet the eligibility conditions set out in section B.1 of the competition notice may only be made if a complaint under Article 90(2) of the Staff Regulations, as referred to above, has first been lodged.
Appeals to the General Court of the European Union may be made only through a lawyer authorised to practise before a court of a Member State of the European Union or of the European Economic Area.
The time limits laid down in Articles 90 and 91 of the Staff Regulations of Officials of the European Union which apply to these two types of appeal start to run either from the date of notification of the original decision adversely affecting you or, only in the case of a request for a review, from the date you are notified of the selection board's original reply to the request.

Complaints to the European Ombudsman

Like any citizen of the European Union, you can lodge a complaint with the European Ombudsman:





European Ombudsman




1, Avenue du Président Robert Schuman — BP 403




67001 Strasbourg Cedex




FRANCE




under Article 228(1) of the Treaty on the Functioning of the European Union and in accordance with the conditions laid down in Decision 94/262/ECSC, EC, Euratom of the European Parliament (3).
You should note that complaints lodged with the Ombudsman have no suspensive effect on the time limit laid down in Article 91 of the Staff Regulations for lodging appeals with the Court of Justice of the European Union under Article 270 of the Treaty on the Functioning of the European Union. In accordance with Article 228(1) of the Treaty on the Functioning of the European Union, the Ombudsman does not examine complaints where the alleged facts are or have been the subject of legal proceedings.


(1)  Complaints, appeals or referral to the European Ombudsman will not interrupt the work of the selection board.

(2)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(3)  Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman’s duties (OJ L 113, 4.5.1994, p. 15).





ANNEX III
TALENT EVALUATOR AND DECLARATION OF KNOWLEDGE OF LANGUAGE 3