Notice of vacancy CONS/AD/166/20
Date: 2020-11-11
Institutions: Council of the European Union
Subjects: administrator, building services, competition (EU), job vacancy, logistics, managing director








CA2020380EN.01000101.xml










11.11.2020   


EN


Official Journal of the European Union


CA 380/1






Notice of vacancy CONS/AD/166/20
(2020/C 380 A/01)
 

GENERAL INFORMATION







Department


ORG.3 — Buildings and Logistics




Place of work


Brussels, Justus Lipsius Building




Title of post


Director




Function group and grade


AD 14




Security clearance required


EU SECRET





DEADLINE FOR APPLICATIONS




1 December 2020 — 12.00 noon (Brussels time)





We are

The General Secretariat of the Council (GSC) assists the European Council and the Council of the EU and their preparatory bodies in all fields of their activities. It provides advice and support to members of the European Council and the Council and to their Presidents in all areas of activity, including policy and legal advice, coordination with other institutions, elaboration of compromises, supervising as well as attending to all the practicalities that are necessary for the good preparation and running of the European Council and the Council.
Directorate-General ‘Organisational Development and Services’ (DG ORG), is responsible for the organisational development of the GSC and the provision of key support services. The Directorate-General currently consists of five Directorates (Human Resources, Protocol and Meetings, Buildings and Logistics, Finance, and Safety and Security).
The Directorate ‘Buildings and Logistics’ (ORG.3) is responsible for providing the material infrastructures (buildings, installations and technical equipment) and logistic services (fitting out, removals, transportation) which enable the European Council, the Council, its bodies and the GSC to carry out their functions in all situations and circumstances, including in extraordinary situations of emergency and crisis. ORG.3 is responsible for an annual budget of approximately EUR 42 million as well as an important number of service contracts and must ensure the purchase of goods and services according to set procedures.
The Directorate is currently made up of three Units dealing respectively with Buildings (buildings policy and environmental management, technical management and engineering, and operations and general maintenance), Logistics (equipment and operations, transport services) and Finances (budget implementation and public procurement contracts).

We propose

The post of Director of ORG.3 is a challenging position in a politically interesting and fast-moving environment, leading a team of over 150 staff members from all function groups who are supported by a substantial number of external contractors in highly varied areas (cleaning, HVAC techniques, electricity, lifts, construction). You will be responsible for the operational, strategic and financial aspects of planning and implementing all the activities of the directorate.
Under the authority of the Director-General, you will manage your Directorate and its resources in a professional manner, organise its activities and support and motivate staff in their work. You will ensure the quality of the services and products delivered by the Directorate, as well as effective communication and cooperation both within the Directorate and across the Directorate-General, as well as with other GSC services.
You will provide strategic leadership and develop policies, concepts and innovative solutions on all matters falling within the Directorate’s remit. You will drive initiatives and policies aiming at improving GSC environmental sustainability and accessibility. You will provide professional advice at the highest level on the Council’s building and environmental policy and on technical choices with a high financial impact, and you will ensure sound management and professional reporting of the Directorate’s budget.
You will be responsible for engaging with external bodies on matters of urban and environmental planning. In this context, you will be required in particular to represent the European Council and the Council in discussions and negotiations with other EU institutions and the host country authorities in areas within the Directorate’s remit.
You will define the objectives to be met and contribute to meeting them by establishing the Directorate’s work programme and ensuring the appropriate monitoring of its implementation.
Occasional missions abroad are required, usually within the EU (e.g. to Luxembourg or Strasbourg).

We look for

We are looking for a manager with the ability to lead and motivate a large multi-skilled team and who has knowledge and experience in areas within the Directorate’s remit and is familiar with the role and functioning of the European Council and Council.
Knowledge and experience in the field of buildings and offices management would be an advantage. Although it is not essential to have an understanding of the budgetary and/or financial rules and procedures in the EU Institutions as well as of the principles governing the awarding and management of contracts in the EU public sector, the jobholder will be expected to develop understanding in that area.
A sound understanding of the environmental challenges would be an asset.
All GSC managers are expected to advise their hierarchy and stakeholders, manage their staff and financial resources and to represent the GSC. These expectations are set out in the GSC horizontal manager’s profile (see Annex I).
Furthermore, the jobholder will need to possess:






—


the ability to think and plan strategically, to anticipate and identify potential problems and propose workable solutions and compromises,










—


excellent communication skills, including interpersonal communication skills,










—


the ability to maintain good working relationships with a range of internal and external interlocutors and the ability to demonstrate diplomacy,










—


leadership skills and the ability to promote a strong team spirit and to give guidance, motivate and empower staff in a multicultural and diverse environment, with a strong emphasis on staff development,










—


the ability to plan and organize the overall work of the Directorate so as to meet critical deadlines and ensure a fair distribution of workload within the team and succession planning, as well as the ability to manage change and support staff through change,










—


the ability to reach common agreements or goals by providing targeted advice to stakeholders and by effectively and constructively facilitating discussions.




Given that the GSC has a policy of mobility for its managers, who should have broad experience, candidates should be willing and able to work in different areas of activity during their career at the GSC.

RECRUITMENT POLICY

Applicants must meet the following requirements at the time of applying:






(a)



General conditions







—


be nationals of one of the Member States of the European Union,










—


enjoy their full rights as citizens,










—


have fulfilled any obligations imposed by the laws concerning military service.














(b)



Specific conditions







—


hold a university degree (1),










—


have at least fifteen years of relevant professional experience out of which they have during at least three years effectively exercised management and organisational responsibilities. Three years spent in a post with significant coordination responsibilities would be equivalent to the required management experience,










—


given that English and French are used extensively for communication within the GSC and with other institutions, an excellent knowledge of one of the two languages and a good knowledge of the other language is required. Knowledge of other official languages of the EU would be an asset.









NB:







(1)


This post requires security clearance allowing access to classified documents (EU SECRET level). Candidates applying for the post must be prepared to undergo security screening under Council Decision 2013/488/EU (2). Appointment to the post will only take effect on condition that the selected candidate has obtained a valid security clearance certificate. A candidate without security clearance will be offered a temporary contract until the result of the security clearance procedure is obtained.










(2)


The successful candidate must be prepared to follow the GSC management training.





SELECTION PROCEDURE

In choosing the successful candidate the Appointing Authority shall be assisted by an advisory selection board. The advisory selection board will be supported by an assessment centre, run by external recruitment consultants. The reports established by the assessment centre for the same type of post will cease to be valid two years after the date on which the relevant exercises took place or upon termination of the framework contract between the GSC and the assessment centre in question — whichever date is the earliest.
The advisory selection board will initially evaluate and compare the qualifications, experience and motivation of all the applicants, on the basis of their applications. Based on that comparative assessment, the advisory selection board will shortlist the most suitable candidates, in its opinion, to be invited to the first interview. As this first selection is based on a comparative assessment of the applications, the fulfilment of the requirements of this vacancy does not guarantee invitation to the first interview. Among the interviewed candidates, the advisory selection board will pre-select candidates to attend the assessment centre, as well as a second interview with the advisory selection board.
The provisional planning of the selection is as follows:






—


it is expected that candidates selected for the interviews will be informed in the first half of December 2020,










—


the first interviews are foreseen for the second half of December 2020,










—


the assessment centre is expected to take place in the first half of January 2021,










—


the second round of interviews is foreseen to take place in the second half of January 2021.





NB: The above schedule is purely indicative and in particular subject to the implications of the restrictive measures put in place to deal with the COVID-19 pandemic.

LEGAL BASIS

This post is published in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (3) (senior management post).
This post has been published to all institutions of the European Union and outside the institutions.

HOW TO APPLY

The closing date for applications is 1 December 2020 at 12.00 noon (Brussels time).
Applications will be accepted by e-mail only and must be sent to: applications.management@consilium.europa.eu (4) no later than the closing date. Late applications will not be considered.

The e-mail address indicated above must be used for any correspondence concerning the selection procedure (the e-mail must have in the subject the following title: CONS/AD/166/20 ORG.3).
Before submitting their application, candidates should carefully check whether they meet the requirements under ‘Recruitment policy’ above, in order to avoid automatic exclusion from the selection procedure.
In order to be valid, the application file must include the following documents in pdf (NB: locked, password protected or electronically signed documents are not accepted):






(a)


the application form (Annex 5) duly completed and dated; the electronic application form can be found on the Council’s website under the following link: http://www.consilium.europa.eu/en/general-secretariat/jobs/job-opportunities/ (file to be named ‘XXX (YOUR FAMILY NAME) — Application form.pdf’);










(b)


a detailed curriculum vitae (5), in English or French, preferably in the Europass format (http://europass.cedefop.europa.eu), covering the applicant’s entire career, listing, inter alia, the applicant’s qualifications, language knowledge, experience and current duties (file to be named ‘XXX (YOUR FAMILY NAME) — CV.pdf’);










(c)


a motivation letter, in English or French (file to be named ‘XXX (YOUR FAMILY NAME) — Motivation letter.pdf’);










(d)


grouped in one pdf document, copies of diplomas certifying education and copies of documents and certificates relating to professional experience. It is not sufficient simply to send the curriculum vitae mentioned in (b). Supporting documents must have been issued by a third party (file to be named ‘XXX (YOUR FAMILY NAME) — Supporting documents.pdf’.





Failure to include these documents will make the application invalid.

All supporting documents attached to the application must be numbered in sequence (Annex 1, 2, etc.), named (in English or French) and grouped as mentioned above. Applications that arrive by post, or via cloud based data storage solutions or file-share platforms will not be considered.
The successful candidate will be asked to provide the originals of the aforementioned documents.
An e-mail acknowledging receipt of your application will be sent to you. Please note that technical difficulties related to the transmission of emails can never be completely eliminated. Therefore if you do not receive an email that acknowledges receipt of your application, please verify that the GSC has received it by contacting applications.management@consilium.europa.eu Since the advisory selection board will begin its work shortly after the closing date for applications, you are encouraged to make any necessary verifications in the week following that date.

EQUAL OPPORTUNITIES

The GSC is committed to equal opportunities (see Annex II).
The GSC recognises that a healthy work-life balance is an important motivational factor for many people and that flexible working is increasingly expected to be part of a modern working environment. It therefore offers a very good package of statutory flexible working arrangements and facilities such as after-school care and crèche.
As an employer, the GSC is committed to ensuring gender equality and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds, across all abilities and from the broadest possible geographical basis amongst the EU Member States. To promote gender equality, the GSC encourages applications from women.
Assistance can be provided to persons with disabilities during the recruitment procedure. For further information, please send an email to Equal.opportunities@consilium.europa.eu

REEXAMINATION OF APPLICATIONS

The procedures relating to complaints, appeals and referrals to the European Ombudsman are set out in Annex III to this vacancy notice.

DATA PROTECTION

The rules governing the processing of personal data in connection with this selection procedure are set out in Annex IV to this vacancy notice.


(1)  Article 5(3)(c) of the Staff Regulations of Officials of the European Union (the Staff Regulations) require applicants to have at least:






(i)


a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more; or










(ii)


a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years.





(2)  Council Decision 2013/488/EU of 23 September 2013 on the security rules for protecting EU classified information (OJ L 274, 15.10.2013, p. 1).

(3)  Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union, laid down by Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1) and last amended by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council (OJ L 287, 29.10.2013, p. 15).

(4)  This email address is linked to a functional mailbox and can only process messages with the ‘Normal’ Sensitivity Option; emails sent with other Sensitivity Options (e.g. ‘Personal’, ‘Private’, ‘Confidential’) cannot be processed. Please therefore select the ‘Normal’ sensitivity option. Maximum size of your email must be 25 MB. If your email, together with its attachments, exceeds this maximum size, please split your attachments over a number of emails.

(5)  Candidates are requested not to put photos on their CV.




ANNEX I
The GSC Horizontal Managers’ Profile
As a GSC manager you add value in acting both as an adviser and a manager and you are always a representative of the GSC.
In performing these roles you are expected to:

As a Representative







—


Act with integrity, externally as well as internally.










—


Act in the interest of the European Council and the Council as well as the Union as a whole. Ensure that any divergences are identified and managed.










—


Create relationships of confidence, trust and openness, and be an active networker.










—


Be result-oriented and influential, and at the same time respectful and service oriented.





As an Adviser







—


Contribute to the development of the Union. Be proactive and creative. Think ahead and plan for future developments. Act as a provider of solutions.










—


Advise our stakeholders to facilitate the achievement of their aims and in the interest of our two institutions. Be objective and fair.










—


Be aware of the interaction between decision-making and public debate. Make sure that your advice takes account of the political situation of our stakeholders and integrates communication considerations.










—


Facilitate legitimate decision-making through cooperation, good working relationships and compromise among Member States and with Institutions, and other stakeholders.










—


Stay well informed about developments within your area of responsibility, also beyond the immediate work of the European Council and the Council. Keep the big picture in mind.





As a Manager







—


Empower your staff, delegate and trust, support and motivate, give feedback and guidance, encourage initiative and courage to think out of the box; reduce hierarchy and control to a minimum, while maintaining quality.










—


Communicate clearly on objectives and expectations and ensure the flow of information to, from and among your staff as well as with other DGs, directorates and units.










—


Act always in the interest of the whole of the GSC, not just your own DG or Directorate or Unit, and make sure that we deliver to our stakeholders. Break down silos.










—


Have the courage to address conflict, underperformance and other difficulties in a timely manner; ensure your staff’s wellbeing and development, and fulfil your duty of care to your staff.










—


In driving and facilitating change involve your staff to make sure that the GSC keeps up with developments and becomes more dynamic, flexible and collaborative. Walk the talk.










—


Take responsibility for the optimal use of GSC human and financial resources.









ANNEX II
Equal Opportunities in the General Secretariat of the Council (GSC)
The General Secretariat of the Council is committed to providing equal opportunities to all its employees and applicants for employment. As an employer, the GSC is committed to ensuring equality between men and women and to preventing discrimination on any grounds. It actively welcomes applications from all qualified candidates from diverse backgrounds, across all abilities and from the broadest possible geographical basis amongst the EU Member States.
The main aims of the GSC’s Equal Opportunities policy are to:






—


achieve a balanced representation of men and women. The GSC encourages applications from women especially for management posts, where they are currently under-represented,










—


improve accessibility of the working environment and ensure that it is inclusive. Reasonable accommodation arrangements for staff with disabilities can be provided unless they would impose an undue burden on the resources of the institution. Assistance can be provided to persons with disabilities during the recruitment procedure,










—


ensure that human resources and personnel management policies respect the principles of equality and non-discrimination,










—


protect staff from harassment at work,










—


reconcile professional and private life. The GSC offers a comprehensive package of flexible working measures, including telework, individual working time and the possibility to take parental leave for mothers and fathers in accordance with the Staff Regulation. The GSC has a crèche for children from 0-4 years. After-school care and holiday-time facilities are organised by the European Commission and open to children of GSC staff.




For further information, send an email to Equal.opportunities@consilium.europa.eu





ANNEX III
INTERNAL COMPLAINT — JUDICIAL APPEAL — COMPLAINT TO THE EUROPEAN OMBUDSMAN
If, at any stage of the selection procedure, you are dissatisfied with how your application is handled you have the right to complain.

Internal complaint

Where you receive a decision that you are dissatisfied with you may, within 3 months of the notification of the decision, lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union, to:





Council of the European Union




Legal Advisers to the Administration Unit, ORG 1.F




Rue de la Loi/Wetstraat 175




1048 Bruxelles/Brussel




BELGIQUE/BELGIË




Email address: legal.advisersHR@consilium.europa.eu




Replies to such complaints are given in writing by the Appointing Authority within 4 months of the receipt of the complaint. However, if your complaint arrives sufficiently early, it may be possible to have the advisory selection board review the decision that is the object of your complaint and to reply to you on that basis.

Judicial Appeal

If you are dissatisfied with the reply you receive from the Appointing Authority under the internal complaints procedure, you may submit a judicial appeal under Article 91 of the Staff Regulations to:





General Court of the European Union




Rue du Fort Niedergrünewald




L-2925 Luxembourg




LUXEMBOURG





Complaint to the European Ombudsman

After having exhausted all the possibilities for redress at the GSC, in particular the internal complaints procedure under Article 90(2) of the Staff Regulations, then like any other citizen of the Union, you may lodge a complaint with:





The European Ombudsman




1, avenue du Président Robert Schuman — BP 403




67001 Strasbourg Cedex




FRANCE




under Article 228(1) of the Treaty on the Functioning of the European Union and in accordance with the conditions laid down in the Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman’s duties (1).
You should note that complaints lodged with the European Ombudsman have no suspensive effect on the period of time laid down in Article 90(2) and Article 91 of the Staff Regulations for the lodging of complaints or appeals with the General Court of the European Union under Article 270 of the Treaty on the Functioning of the European Union.


(1)  OJ L 113, 4.5.1994, p. 15.





ANNEX IV
DATA PROTECTION
As the institution responsible for organising the selection procedure, the General Secretariat of the Council ensures that applicants’ personal data are processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (1).
The legal basis for the selection procedure is the Staff Regulations of Officials of the European Union and the Council Decision 2013/488/EU of 23 September 2013 on the security rules for protecting EU classified information (2). The selection procedure is conducted under the responsibility of the Human Resources Directorate (ORG.1), Staffing and Mobility Unit, and the controller is the head of that unit. The information provided by the applicants will be accessible to members of the Office for the Selection of Officials and their superiors, to the members of the Advisory Selection Committee, and, if necessary, to the Legal Advisers’ unit. Administrative information identifying the candidate and/or necessary for the practical organisation of the procedure may be forwarded to an assessment centre.
The purpose of the processing operation is to collect data identifying all the applicants for a post with the Secretariat General of the Council and to select one of those applicants.
The data in question are:






—


personal data which make it possible to identify the applicants (surname, first name, date of birth, sex, nationality),










—


information supplied by the applicants to facilitate the practical organisation of the procedure (postal address, email address, telephone number),










—


information supplied by the applicants to make it possible to assess whether they meet the admission conditions laid down in the notice of vacancy (nationality; languages; applicants’ qualifications and the year they were awarded, type of diploma/degree, name of awarding institution, professional experience),










—


where applicable, information on the type and duration of applicants’ security clearance,










—


the results of the selection tests taken by the applicants, including the evaluations drawn up by the assessment centre’s consultants on behalf of the selection board.




The processing begins on the date of receipt of the application. Applications are filed and stored in archives for two years.
All applicants may exercise their right of access to and right to rectify personal data. Substantiated requests should be e-mailed to the Office for Selection of Officials at selection.officials@consilium.europa.eu
Applicants may have recourse at any time to the European Data Protection Supervisor (edps@edps.europa.eu).


(1)  OJ L 295, 21.11.2018, p. 39.

(2)  OJ L 274, 15.10.2013, p. 1.





ANNEX V