Recruitment notice PE/246/S — Director-General (F/M) (Function group AD, grade 15) — Directorate-General for Security and Safety
Date: 2020-10-23
Institutions: European Parliament
Subjects: administrator, competition (EU), managing director








CA2020354EN.01001501.xml










23.10.2020   


EN


Official Journal of the European Union


CA 354/15






RECRUITMENT NOTICE PE/246/S
Director-General (F/M)
(Function group AD, grade 15)
DIRECTORATE-GENERAL FOR SECURITY AND SAFETY
(2020/C 354 A/02)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director-general (AD, grade 15) in the Directorate-General for Security and Safety, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD15 (2). The basic salary is EUR 16 787,82 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, you will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly,










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proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods, committing resources,










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managing and/or overseeing cross-cutting projects,










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advising the Secretary-General and MEPs in the directorate-general’s areas of activity, working with the Jurisconsult and the other directors-general,










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where appropriate, representing Parliament,










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acting as authorising officer by delegation,










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where necessary, deputising for the Secretary-General.




5.   Eligibility

Candidates must meet the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.














(b)



Specific conditions







(i)



Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (4), when the normal period of university education is at least 3 years.










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At least 15 years’ professional experience gained after obtaining the qualifications referred to above, including at least 9 years performing managerial duties.














(ii)



Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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excellent knowledge of the methods needed to run a large public- or private-sector organisation with political and management dimensions,










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excellent understanding of the different cultures represented in the European institutions,










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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,










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excellent knowledge of the Financial Regulation, and of Parliament’s internal rules and other subordinate provisions,










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excellent knowledge of the rules and procedures laid down in the Staff Regulations and their application,










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excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.














(iii)



Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (5) and very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.










(iv)



Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.












6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 13 November 2020.

You are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/246/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/246/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (7)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (8).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(6)  https://europa.eu/europass/en

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).




ANNEX
DIRECTORATE-GENERAL FOR SECURITY AND SAFETY


MAIN TASKS



(Entity comprising 778 staff: 158 officials, 22 temporary staff members and 598 contract staff members)







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Ensuring the security and safety of the European Parliament, property and persons in the three places of work in full compliance with the rules governing security and protection at the European Parliament and the rules laid down by the political authorities. Providing high-quality general security and fire safety services which meet the highest professional standards and are tailored specifically to parliamentary activities;










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Enhancing the overall level of security of all European Parliament buildings and their perimeter by implementing all the Bureau’s security decisions, continuing the security verification procedures for all external service providers working at the EP (in accordance with the MoU). Overseeing the EP’s electronic countermeasures programme (TSCM);










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Deploying appropriate security measures in the European Parliament’s three places of work, drawn up on the basis of risk assessments. Providing an effective security service and ad hoc risk analyses in connection with the management and reception of the public at major events taking place on the European Parliament’s premises;










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Recruiting and training security staff and making arrangements for the operational organisation of their security and prevention tasks on an annual basis in order to guarantee the highest level of professionalisation, competence and motivation;










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Providing close protection for the President of the European Parliament and deploying armed staff responsible for ensuring the security of strategic points on Parliament’s premises;










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Maintaining and enhancing relations with local and national security authorities in the host countries and stepping up interinstitutional cooperation in the field of security;










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Overseeing the functioning of Parliament’s physical security systems at the three sites and equipping Parliament with new state-of-the-art security and access control technologies which can be adapted to future technological developments (iPACS);










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Working towards the development of a participatory security culture in the European Parliament. Devising information and awareness-raising campaigns.




RISK ASSESSMENT UNIT






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Contributing to the consolidation of risk-based security management — providing advice in the area of security and risk analysis; analysing external incidents and events affecting the security of the European Parliament;










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Strengthening the specialist investigation service, including by setting up a specialist electronic countermeasures team. Bringing the service into line with the requirements of DG SAFE’s mandate;










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Enhancing, by building on the integration of the ‘Need to Know’ cell into the unit, the information workflow and synergies between that service and the department responsible for in-depth risk analysis in connection with events held at the European Parliament;










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Guaranteeing that internal procedures are properly implemented and managing the administrative aspects of security clearances, and putting in place all measures and procedures relating to the security verification of employees of external firms needing access to Parliament’s buildings, in the light of the memorandum of understanding signed with the Belgian authorities;










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Maintaining and enhancing, in keeping with DG SAFE’s overall objectives, cooperation with the security services of the other institutions and the national authorities of the host countries through active and regular participation in coordination meetings and the smooth and continuous exchange of information;










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Contributing to the revision and adaptation of the provisions in force in DG SAFE’s various areas of activity;










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Contributing to the process of consolidating the professionalisation of DG SAFE.






DIRECTORATE A




DIRECTORATE FOR PROXIMITY AND ASSISTANCE, SECURITY AND SAFETY (PASS)








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Ensuring the security and safety of persons and property in Parliament’s three places of work in accordance with the rules laid down by the political authorities; providing reception facilities, local security and permanent assistance for Parliament’s users; providing an efficient security and reception service in connection with the management of the public at major events held on Parliament’s premises; providing close protection for the President; setting up and organising the armed personnel unit;










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Coordinating at directorate level the implementation of the new Global Security Concept: drawing up the objectives for and coordinating the units in the PASS Directorate; coordinating tasks and overseeing exchanges of information between the units in the directorate and the directorates of DG SAFE;










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Representing the European Parliament externally in its area of competence: liaising and arranging the requisite forms of cooperation with the competent authorities of the host countries and the security services of the other institutions;










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Contributing to the reassessment of the technical measures needed to enhance security at the three sites, contributing to the upgrading and reorganisation of all entrances to Parliament’s buildings, contributing to the implementation of the iPACS project.




ACCREDITATION UNIT






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Issuing passes and authorisations granting access to Parliament’s premises at the three sites in accordance with the rules in force and the principles laid down in the overall security concept, DG SAFE’s mandate and Parliament’s new security culture;










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Overseeing general and specific access rights to Parliament’s premises in close cooperation with the other units and directorates of DG SAFE;










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Participating in and contributing to: DG SAFE working groups on security policy; cooperation in the field of security at interinstitutional and host-country level; relevant inter-DG PPPs;










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Working closely with the relevant departments to select, procure and deploy electronic accreditation systems.




SECURITY AND SAFETY BRUSSELS UNIT






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Carrying out all operational functions linked to the security and protection of persons and property in Brussels, namely: controlling access to Parliament’s buildings and facilities (persons, vehicles, supplies and mail); ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced;










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Implementing the decisions taken by Parliament’s authorities in the area of security, namely: advising on the organisation of events and ensuring that the instructions are applied by staff, taking an active part, in its area of competence, in the design of projects for the construction and fitting-out of buildings and participating in the monitoring of works;










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Contributing to the development of the new global security concept in its areas of competence (participating in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, implementation of the new annual operational organisation plan and staff management and evaluation);










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Liaising with the national authorities and with those of the other institutions in the area of security (making the European district more secure, crime, law enforcement, best practices, etc.).




SECURITY AND SAFETY STRASBOURG UNIT






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Implementing the decisions taken by Parliament’s authorities in the area of security; carrying out all operational functions linked to the security and protection of persons and property at the Strasbourg site; overseeing the opening and closing of buildings, site areas and specific offices; controlling access to Parliament’s buildings and facilities (persons, vehicles, supplies and mail);










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Contributing to the transformation of the site into a conference centre, advising on events, ensuring that staff apply the instructions; participating in the design of projects for the construction and fitting-out of buildings and in the monitoring of works. Ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced;










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Liaising with the national authorities and with those of the other institutions in the area of security (crime, law enforcement, best practices, organisation of large-scale events, etc.);










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Contributing to the development of the new Global Security Concept in its areas of competence (participating in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, operational management and staff management and evaluation).




SECURITY AND SAFETY LUXEMBOURG UNIT






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Carrying out operational functions linked to the security and protection of persons and property in Luxembourg, namely: controlling access to Parliament’s buildings and facilities; ensuring that official visits, meetings and events of all kinds run smoothly; ensuring that national and European security laws are applied and enforced;










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Implementing the decisions taken by Parliament’s authorities in the area of security, namely: advising on the organisation of events and ensuring that staff apply the instructions; participating actively, in its area of competence, in the design of projects for the construction and fitting-out of buildings, and participating in the monitoring of works;










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Contribute to the development of the new global security concept in its areas of competence (participation in selection procedures, the work of devising organisational plans, drawing up rules and planning staff deployment, operational management and staff management and evaluation, including security contractor staff);










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Liaising with national authorities and other institutions in the area of security;










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Other tasks: dispatching, accreditation.




PROTECTION UNIT






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Providing close protection for the President of the European Parliament at the three places of work and in any other country visited;










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Contributing to the planning and coordination of close protection arrangements during large-scale events, official visits or other activities in which the President takes part;










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Cooperating with internal and external partners in preparing activities and carrying out missions, in particular with the Protocol Service and the President’s Private Office;










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Preparing operational interaction between armed staff and other European Parliament security services, in particular with the President’s close protection service and the Security and Safety Units in Brussels and Strasbourg during plenary sessions and official visits and with the armed team deployed on the ground;










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Cooperating closely with the Belgian Federal Police in order to provide in-service professional training for close protection officers and armed agents.






DIRECTORATE B




DIRECTORATE FOR PREVENTION, FIRST AID AND FIRE SAFETY








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Directing, coordinating and supervising the directorate’s units;










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Guaranteeing compliance with national and European laws applicable in the area of fire safety and liaising and cooperating as required with the competent authorities of the host countries and other institutions;










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Protecting Parliament and users against fire and technical incidents;










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Setting objectives and strategies in the area of fire safety and, on behalf of the Secretary-General, coordinating their implementation by the organisations concerned;










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Integrating the organisational and operational aspects of fire safety and emergency assistance;










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Conducting risk analyses, investigations and fire safety audits on a preventive basis or following security incidents.










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Liaising with Parliament bodies, advising Parliament bodies and the Secretariat in its area of competence, implementing the decisions taken by the competent Parliament bodies with regard to fire safety.




FIRE PREVENTION BRUSSELS UNIT






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Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works;










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Developing and implementing measures to combat fire and panic risks in accordance with national and European rules;










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Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures. Implementing the new evacuation and training concept for staff in DGs SAFE, COMM, INLO, PERS, etc.










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Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings;










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Advising on the organisation of events and ensuring that instructions are applied;










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Liaising with national authorities and the other institutions on matters concerning fire safety;










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Implementing the decisions taken by Parliament’s authorities in the area of fire safety.




FIRE PREVENTION STRASBOURG UNIT






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Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works;










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Developing and implementing measures to combat fire and panic risks in accordance with national and European rules;










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Advising on the organisation of events and ensuring that instructions are applied;










—


Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings;










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Liaising with the national authorities and the other institutions on matters concerning fire safety;










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Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures;










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Implementing the decisions taken by Parliament’s authorities in the area of fire safety.




FIRE PREVENTION LUXEMBOURG UNIT






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Developing and implementing measures to combat fire and panic risks in accordance with national and European rules;










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Drawing up fire safety opinions on building construction and fitting-out projects and contributing to the monitoring of works;










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Advising on the organisation of events and ensuring that instructions are applied;










—


Providing first aid, fire and panic assistance in connection with incidents resulting from the operation of the buildings;










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Liaising with the national authorities and the other institutions on matters concerning fire safety;










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Implementing the decisions taken by Parliament’s authorities in the area of fire safety;










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Providing and coordinating the training of Parliament staff in first aid, fire safety and evacuation procedures.




TRAINING AND FIRE SAFETY UNIT






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Coordinating the activities carried out in Directorate B and the operational units;










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Contributing to and adapting the new global security concept in its areas of responsibility;










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Standardising Parliament’s operational security procedures in its areas of responsibility;










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Organising specific training courses on fire prevention and management for teams in the relevant units of DG SAFE;










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Taking part in communication initiatives, training and awareness-raising for Parliament staff in the area of fire prevention and management, and more generally in the area of security culture, in cooperation with the relevant departments;










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Coordinating the training of all actors involved in ensuring the safety of persons and property and accident prevention.






DIRECTORATE C




DIRECTORATE FOR STRATEGY AND RESOURCES








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Drawing up and adopting a specific staff management policy tailored to DG SAFE’s needs, involving the optimisation of human resources by sector of activity, initial and in-service training of staff, and consolidating the new operational organisation of security and prevention tasks on an annual basis in Brussels and Strasbourg;










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Guaranteeing at the three sites and at all times (24/7), via the Single Security Control Centre, the proper functioning of Parliament’s security systems, through the collection of relevant information and its dissemination between departments, the implementation of common crisis management and response procedures and the coordination of any interventions required;










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Carrying out budgetary and financial management of DG SAFE’s contracts, programming and procurement — coordination, support, advice and assistance for all DG SAFE departments in connection with the preparation and implementation of the budget and the programming and follow-up of the DG’s calls for tender;










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Installing, operating and maintaining Parliament’s physical security systems at the three sites — equipping the institution with a modern security concept and technology and overseeing its operation at all times (iPACS);










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Implementing the Bureau decisions on enhancing the level of protection of all Parliament’s buildings in the three places of work and on the establishment of external security perimeters around them;










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Assessing, adapting and harmonising the security measures taken at the EPLOs in the Member States;










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Providing secretariat services for the Security Management Steering Committee and managing the Network of Security Correspondents.




DISPATCHING UNIT






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Providing a 24/7 stand-by service, follow-up and feedback on all aspects relating to general security and fire safety, with the same consistency of action at Parliament’s three places of work; providing general security and fire safety functions outside working hours (nights, weekends, public holidays) in Brussels and Strasbourg.










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Guaranteeing optimum communication and proactive interaction with DG SAFE’s Directorates A and B and all Parliament departments in general; adapting in real time, in each crisis situation affecting the proper functioning of Parliament’s services, security arrangements to the needs of the institution, liaising effectively between the services concerned and communicating with the national emergency and security services;










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Carrying out strategic projects — Setting-up of the new Dispatching Centres in Strasbourg and Luxembourg, in partnership with the relevant units of DG SAFE and DG INLO/DG ITEC/DG LINC;










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Assessing the internalisation of security tasks in Luxembourg while ensuring continuity of the security firm’s work; renewing the existing processes/processes in accordance with the standards in force at the Dispatching Centres in Brussels and Strasbourg, in close cooperation with the Fire Prevention Luxembourg Unit (UPIL) and the Security and Safety Luxembourg Unit (USSL);










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Assisting Members, staff, delegations and visitors, in cooperation with the Security and Safety Units during working hours; providing direct assistance outside Parliament’s working hours in order to guarantee the same continuity of action, i.e. collecting information and then processing and classifying it. Finding appropriate solutions, coordinating the relevant measures and providing follow-up.




PERSONNEL AND PLANNING UNIT






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Overseeing, as regards HR and planning issues, the internalisation of security tasks on the Luxembourg site; managing the DG’s human resources efficiently: careers of officials and other staff (competitions, recruitments, staff reports, mobility, outside activities, resignations, allowances, etc.), working conditions, posts in the DG’s establishment plan and budget allocations;










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Consolidating the new annual operational organisation of 600 staff in DG SAFE, developing synergies with operational services, in particular the ‘Need to Know’ unit, to cover Parliament’s security needs in line with parliamentary activity and ensure that staff can reconcile private and professional life; developing IT planning tools to meet Parliament’s requirements as regards capacity, flexibility and transparency;










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Developing a programme for the professionalisation of security staff and talent management geared to the needs of DG SAFE; introducing an integrated management tool for skills development; defining the DG’s training needs in order to guarantee the acquisition of new security skills and techniques and to meet Parliament’s security requirements; drawing up the training plan for the DG and overseeing its proper implementation in order to achieve the training objectives;










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Implementing the well-being policy in DG SAFE in order to guarantee DG SAFE staff the best possible working conditions in compliance with the rules in force;










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Finalising an overview of the occupation of offices by DG SAFE, managing the property inventory (GBI), equipment and the annual delivery of service and protective uniforms.




BUDGET UNIT






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Budget management: providing coordination, support for operational units in connection with FMS, and advice and assistance to departments with a view to the preparation and implementation of the budget; budget monitoring and monitoring the implementation of contracts and/or order forms (preparation and follow-up of commitment and payment files and ROs, management of assigned revenue); regularising security expenditure in Houses of Europe;










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Public procurement and contracts: drawing up and monitoring the annual programming of contracts; providing coordination, support, advice and assistance to all operational services in DG SAFE; drafting tender documents, launching procedures, managing and monitoring public procurement until contracts are awarded and signed; monitoring of contract implementation, preparation of additional agreements and settlement of disputes/imposition of penalties;










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Ex-ante control of procurement procedures and all budgetary acts, keeping the financial inventory up to date and conservation of all budgetary acts and supporting documents and documents relating to procurement procedures;










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Drawing up periodic and annual activity reports, replies to budgetary resolutions, Parliament questionnaires (BUDG and CONT committees) and audit bodies (Internal Auditor, Court of Auditors); monitoring the unit’s KPIs (procurement and budget). Monitoring compliance with the Minimum Internal Control Standards, including sensitive functions and the Risk Register;










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Representing DG SAFE on the FMP WG, Inter DG Steering Group Finance and EMAS, GIDOC, ERMS Steering Committee, GEDA Steering Committee.




TECHNOLOGIES AND INFORMATION SECURITY UNIT






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Installing, operating and maintaining physical security systems — three sites (BXL, STR, LUX); equipping Parliament with a modern security concept and technology and overseeing its functioning at all times (iPACS);










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Guaranteeing ICT operations, IT support and the development of information systems (ISplanning);










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Planning and implementing contracts, implementing the budget and the financial expenditure associated with technology and physical security systems;










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Monitoring the physical security installations and systems in the European Parliament liaison offices in cooperation with the other departments concerned;










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Drafting, managing and monitoring the implementation of information security policy.