Draft general budget of the European Union for the financial year 2021 : working document. Part III, Bodies set up by the EU having legal personality and public-private partnership.
Date: 2020-09-02
Institutions: Directorate-General for Budget
Subjects: EU budget, budgetary expenditure, budgetary resources, draft budget (EU), drawing up of the EU budget, financial management, implementation of the budget, multiannual financial framework, public-private partnership

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DRAFT GENERAL 
BUDGET OF THE 
EUROPEAN UNION
for the financial year 2021

#EUBUDGET

Bodies set up by the EU having 
legal personality

COM(2020) 300 - June 2020

Working Document Part III

Budget

 
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EUROPEAN COMMISSION

DRAFT GENERAL BUDGET 
of the European Union
for the financial year 2021

Working Document
Part III

2020

Directorate-General for Budget

Draft General Budget 
of the European Union 
for the Financial Year 2021

Working Document Part III

Bodies set up by the European Union having legal personality

COM(2020) 300 - June 2020

The 2021 Draft Budget is accompanied by twelve ‘Working Documents’, as follows:

Part I: Programme Statements of operational expenditure

Draft Budget Working Documents

Working Document I contains, pursuant to Article 41(3)(h) of the Financial Regulation, Programme Statements, which are 
coherent with the current legal bases and provide details on the resources dedicated to each spending Programme for the period 
2014-2020.

Part II: Human Resources of the EU institutions and executive agencies

Working Document II presents information on the human resources of the EU institutions and executive agencies, and in 
particular for the Commission, both for the establishment plans and for external personnel and across all headings of the 
multiannual financial framework. Moreover, pursuant to Article 41(3)(b) of the Financial Regulation, it provides a summary 
table for the period 2014 - 2021 which shows the number of full-time equivalents for each category of staff and the related 
appropriations for all institutions and bodies referred to in Article 70 of the Financial Regulation.

Part III: Bodies set up by the European Union having legal personality

Working Document III presents detailed information relating to all decentralised agencies and Joint Undertakings, with a 
transparent presentation of revenue, expenditure and staff levels of various Union bodies, pursuant to Article 41(3)(c) of the 
Financial Regulation.

Part IV: Pilot projects and preparatory actions

Working Document IV presents information on all pilot projects and preparatory actions which have budget appropriations 
(commitments and/or payments) in the 2021 Draft Budget, pursuant to Article 41(3)(f) of the Financial Regulation.

Part V: Budget implementation and assigned revenue

Working Document V presents the budget implementation forecast for 2020, information on assigned revenue (implementation 
in 2019 and estimation for 2021), and a progress report on outstanding commitments (RAL) and managing potentially abnormal 
RAL (PAR) for 2019, pursuant to Article 41(3)(d) of the Financial Regulation.

Part VI: Commission expenditure under the administrative heading of the multiannual financial framework

Working Document VI encompasses administrative expenditure to be implemented by the Commission under the 
administrative heading of the multiannual financial framework (heading 7) in accordance with Article 317 of the Treaty on the 
Functioning of the European Union, as well as the budgets of the Offices (OP, OLAF, EPSO, OIB, OIL and PMO), pursuant to 
Article 41(3)(e) of the Financial Regulation.

Part VII: Commission buildings

Working Document VII presents information on buildings under Section III - Commission, pursuant to Article 266(1) of the 
Financial Regulation.

Part VIII: Expenditure related to the external action of the European Union

Working Document VIII presents information on human resources and expenditure related to the external action of the 
European Union, pursuant to Article 41(10) and (11) of the Financial Regulation.

Part IX: Funding to international organisations

Working Document IX presents funding provided to international organisations, across all MFF headings, pursuant to Article 
41(3)(g) of the Financial Regulation.

Part X: Financial Instruments

Working Document X presents the use made of financial instruments, pursuant to Article 41(4) of the Financial Regulation.

Part XI: EU Trust funds

Working Document XI presents the activities supported by EU Trust Funds, their implementation and performance, pursuant to 
Article 41(6) of the Financial Regulation.

Part XII: Payment schedules

Working Document XII presents summary statements of the schedule of payments due in subsequent years to meet budgetary 
commitments entered into in previous years, pursuant to Article 41(3)(i) of the Financial Regulation.

Table of Contents

INTRODUCTION....................................................................................................................................................................................7

1 

2 

GENERAL CONTEXT...................................................................................................................................................................7

TYPES OF EU BODIES..................................................................................................................................................................8

2.1 

Decentralised agencies.............................................................................................................................................. 8

2. /. Ì Decentralised agencies: set-up...................................................................................................................................... 8

2.1.2  Decentralised agencies: budgetary and financial arrangements............................................................................. 8

2.2 

Bodies having legal personality created in the field of research and innovation under Article 173 and
187/188 TFEU................................................................................................................................................................ 11

2.2.1  The European Institute of Innovation and Technology (EIT)................................................................................. 11

7.2.2 

Joint Undertakings.........................................................................................................................................................11

2.3 

Bodies having legal personality created in the field of research and innovation under the Euratom Treaty 13

2.3.1  Fusion4Energy (F4E).................................................................................................................................................... 13

2.4 

Executive agencies........................................................................................................................................................ 14

2.4. ¡  Executive agencies: context of creation......................................................................................................................14

2.4.2  Executive agencies: set-up............................................................................................................................................15

2.4.3  Executive agencies: impact on posts and administrative resources.......................................................................16

2.4.4  Executive agencies: the 2021-2027 multiannual financial framework.................................................................. 17

2.5 

Types of EU bodies: comparison table...................................................................................................................... 18

PART I - DECENTRALISED AGENCIES.........................................................................................................................................20

1  MAIN BUDGETARY TRENDS.................................................................................................................................................... 20

1.1 

Historical tables 2007 - 2019....................................................................................................................................... 20

1. 1.1 Historical table 2007-2019: Decentralised agencies of Heading 1 - Single Market, Innovation and Digital.21

1.1.2  Historical table 2007-2019: Decentralised agencies of Heading 2 - Cohesion and Values.............................. 22

1.1.3  Historical table 2007-2019: Decentralised agencies of Heading 3 - Natural Resources and Environment ...23

1.1.4  Historical table 2007-2019: Decentralised agencies ofHeading 4 - Migration and Border Management ....23

1.1.5  Historical table 2007-2019: Decentralised agencies of Heading 5 - Resilience, Security and Defence....... 24

1.1.6  Historical table 2007-2019: Decentralised agencies of Heading 7 - Administration........................................ 25

1.1.7  Historical table 2007-2019: Fully self-financed decentralised agencies.............................................................. 25

/. 1.8  Historical table 2007-2019: Total decentralised agencies..................................................................................... 25

1.2 

1.3 

1.4 

Classification of decentralised agencies....................................................................................................................26

Determining the EU contribution: cancellation of appropriations and assigned revenue............................... 27

EU contribution and staffing level for 2021............................................................................................................. 27

1.4.1  DB  2021 - Decentralised agencies of Heading 1 - Single Market, Innovation and Digital..............................28

1.4.2  DB  2021 - Decentralised agencies of Heading 2 - Cohesion and Values.............................................................31

1.4.3  DB  2021 - Decentralised agencies of Heading 3 - Natural Resources and Environment................................. 32

1.4.4  DB  2021 - Decentralised agencies of Heading 4 - Migration and boarder management................................. 33

/. 4.5  DB 2021 - Decentralised agency of Heading 5 - Resilience, Security and Defence.......................................... 34

1.4.6  DB 2021 - Decentralised agency of Heading 7 - Administration.......................................................................... 36

¡.4.7  DB 2021 - Fully self-financed decentralised agencies............................................................................................. 36

1.4.8  DB 2021 - Total of decentralised agencies................................................................................................................37

¡.4.9  Decentralised agency graphic overview 2021 /2020.............................................................................................. 38

1.5 

Table Commission budget implementation for decentralised agencies 2019..................................................... 40

1.5.  ¡  Budget implementation 2019: Decentralised agencies of Heading 1 - Single Market, Innovation and Digital..
........................................................................................................................................................................................... 40

1.5.2  Budget implementation 2019: Decentralised agencies of Heading 2 - Cohesion and Values........................... 41

1.5.3  Budget implementation 2019: Decentralised agencies of Heading 3 - Natural Resources and Environment 41

1.5.4  Budget implementation 2019: Decentralised agency ofHeading 4 - Migration and Border Management.... 42

1.5.5  Budget implementation 2019: Decentralised agency of Heading 5 - Resilience, Security and Defence.........42

1.5.6  Budget implementation 2019: Decentralised agency of Heading 7 - Administration........................................ 43

1.5.7  Budget implementation 2019: Decentralised agencies - Total.............................................................................. 43

1.6 

Table decentralised agency staffing 2019..................................................................................................................44

1.6.1  Staffing 2019: Decentralised agencies of Heading 1 - Single Market, Innovation and Digital......................... 44

1.6.2  Staffing 2019: Decentralised agencies of Heading 2 - Cohesion and Values....................................................... 44

/. 6.3  Staffing 2019: Decentralised agencies of Heading 3 - Natural Resources and Environment............................45

/. 6.4  Staffing 2019: Decentralised agency of Heading 4 - Migration and Border Management...............................45

1.6.5  Staffing 2019: Decentralised agency of Heading 5 - Resilience, Security and Defence.................................... 45

I.  6.6  Staffing 2019: Decentralised agency of Heading 7 - Administration.................................................................... 46

Z. 6.7  Staffing 2019: Self-financed decentralised agencies................................................................................................ 46

1.6.8  Staffing 2019: Decentralised agencies - Total......................................................................................................... 46

2

INDIVIDUAL BUDGETARY FINANCIAL STATEMENTS.................................................................................................. 47

2.1 

Decentralised agencies of Heading 1 - Single Market, Innovation and Digital............................................... 47

2.1.1  European Union Aviation Safety Agency - EASA..................................................................................................... 47

2.1.2  European Maritime Safety Agency - EMSA...............................................................................................................67

2.1.3  European Union Agency for Railways - ERA............................................................................................................80

2.1.4  Agency for the Cooperation of Energy Regulators - ACER................................................................................. 100

2.1.5  Office of the Body of the European Regulators for Electronic Communications - BEREC..............................124

2.1.6  European Union Agency for Network and Information Security - ENISA......................................................... 135

2.1.7  European Banking Authority - EBA......................................................................................................................... 144

2.1.8  European Insurance and Occupational Pensions Authority - EIOPA............................................................... 157

2.1.9  European Securities and Market Authority - ESMA...............................................................................................167

2.1.10  European Chemicals Agency - ECHA...................................................................................................................... 187

2.1.11  European Agency for the Space Programme - EUSPA.........................................................................................224

2.2 

Decentralised agencies of Heading 2 - Cohesion and Values............................................................................239

2.2.1  European Foundation for the improvement of living and working conditions - EUROFOUND...................239

2.2.2  European agency for Safety and Health at Work - EU-OSHA.............................................................................249

2.2.3  European Centre for the Development of Vocational training - CEDEFOP.................................................... 260

l.l.  I  European Labour Authority - ELA...........................................................................................................................269

2.2.4  European Institute for Gender Equality - EIGE.................................................................................................... 278

2.2.5  European Union Agency for Fundamental Rights - FRA......................................................................................288

2.2.6  European Union's Judicial Cooperation Unit - EUROJUST............................................................................... 300

2.2.7  European Public Prosecutor's Office - EPPO........................................................................................................312

2.2.8  European Training Foundation - ETF....................................................................................................................321

2.3 

Decentralised agencies of Heading 3 - Natural Resources and Environment............................................... 333

2.3. ¡  European Fisheries Control Agency - EFCA.........................................................................................................333

2.3.2  European Environment Agency - EEA.................................................................................................................... 344

2.2.3  European Chemicals Agency - ECHA..................................................................................................................... 355

2.4  Decentralised agencies of Heading 4 - Migration and Border Management..................................................356

2.4. !  European Asylum Support Office - EASO.............................................................................................................. 356

2.4.2  European Border and Coast Guard Agency - EBCGA......................................................................................... 366

2.4.3  European Agency for the operational management of large-scale IT systems in the area offreedom, security
and justice - EU-LISA............................................................................................................................................................. 377

2.5 

Decentralised agencies of Heading 5 - Resilience, Security and Defence....................................................... 388

2.3. ¡  European Union Agency for Law Enforcement Cooperation - EUROPOL...................................................... 388

2.5.2  European Union Agency for Law Enforcement Training - CEPOL................................................................... 400

2.5.3  European Monitoring Centre for Drugs and Drug Addiction - EMCDDA....................................................... 411

2.3.4  European Food Safety Authority - EFSA................................................................................................................. 421

2.5.5  European Centre for Disease Prevention and Control - ECDC.........................................................................432

2.5.6)  European Medicines Agency - EMA........................................................................................................................ 442

2.6  Decentralised agencies of Heading 7 - Administration....................................................................................... 453

2.6. ¡  Translation Centre for the Bodies of the European Union - CDT.......................................................................453

2.7 

Fully self-financed decentralised agencies............................................................................................................. 463

2.7.1  Single Resolution Board - SRB..................................................................................................................................463

2. 7.2  Community Plant Variety Office - CPVO................................................................................................................473

2.7.3  European Union Intellectual Property Office - EUIPO....................................................................................... 480

PART II - BODIES CREATED UNDER RESEARCH AND INNOVATION..............................................................................490

1  MAIN BUDGETARY TRENDS................................................................................................................................................ 490

1.1 

Bodies having legal personality created in the field of research and innovation under Article 173 and
187/188 TFEU.............................................................................................................................................................. 490

1.1.1  European Institute of Innovation and Technology (EIT)......................................................................................490

1.1.2  Budgetary and staffing highlights 2021: Joint Undertakings under TFEU....................................................... 492

1.2 

Fusion for energy (F4E)............................................................................................................................................ 495

2 

INDIVIDUAL BUDGETARY FINANCIAL  STATEMENTS................................................................................................. 497

2.1 Bodies having legal personality created in the field of research and innovation under Article 173 and
187/188 TFEU.............................................................................................................................................................. 497

2.1.1  European Institute of Innovation and Technology - EIT.......................................................................................497

2.1.2  SESAR Joint Undertaking - SESAR.......................................................................................................................... 514

2.1.3  Shift 2 rail Joint Undertaking - S2R.......................................................................................................................... 529

2.1.4 

Innovative Medicines Initiative Joint Undertaking - IMI2.....................................................................................539

2.1.5  Bio-Based Industries Joint Undertaking - BBI........................................................................................................ 549

2.1.6  Clean Sky 2 Joint Undertaking - CLEANSKY2....................................................................................................... 559

2.1.7  Fuel Cells and Hydrogen Joint Undertaking - FCH2....................................

568

2.1.8  European High Performance Computing Joint Undertaking - EUROHPC...................................................... 578

2.1.9  Electronic Components and Systems for European Leadership Joint Undertaking - ECSEL....................... 589

2.1.10  Cyber Security Centre Joint Undertaking - CYBER...............................................................................................600

2.2  Fusion for Energy (F4E)........................................................................................................................................... 609

INTRODUCTION

1 GENERAL CONTEXT

The thirteenth edition of this Draff Budget (DB) Working Document aims at presenting key budgetary information for 
Bodies set up under the TFEU and the Euratom Treaty to respond to the requirements laid down in Article 41.3 (c) of 
Regulation (EU, Euratom) 2018/1046.

Section 2 of this introduction presents the main types of EU bodies, as used throughout this document. Subsequently, Part 
I of the Working Document provides detailed information on ‘decentralised agencies’ and Part II on bodies having legal 
personality created in the field of research and innovation (the EIT and joint undertakings). Each Part contains a 
description of the main budgetary trends for the main types of bodies, as well as detailed budgetary financial statements 
for each EU body individually.

The present Working Document III does not provide financial statements for Executive Agencies pending the finalisation 
of the cost-benefit analysis for the possible externalisation of post-2020 spending programmes to the current six executive 
agencies (see section 2.4.4 of the introduction).

Introduction / 7

2 TYPES OF EU BODIES

This section presents the main types of EU bodies1:

- 

- 

- 

- 

Decentralised agencies (35 established decentralised agencies in DB 2021);

EIT and Joint Undertakings (9 in DB 2021) under TFEU;

ITER Joint Undertaking (F4E) under the Euratom Treaty.

Executive agencies (6 in 2020)

2.1 

Decentralised agencies

2.1.1  Decentralised agencies: set-up 

Legal bases of decentralised agencies

Most decentralised agencies are either created by the Council on the basis of Article 352 of the Treaty on the Functioning 

of the European Union, or by the Parliament and the Council (ordinary legislative procedure) on the basis of a specific 

Treaty provision. Currently, 35 decentralised agencies have been established on this basis, over a period of 40 years.

Furthermore, three decentralised agencies have been set up to carry out very specific technical, scientific and management 

tasks within the framework of the Common Foreign and Security Policy (CFSP). However, these three* 2 agencies fall 

outside the scope of this Working Document, as these agencies (including their financing) are entirely inter-governmental.

Tasks

The tasks of decentralised agencies are diverse, inter alia:

Some decentralised agencies have the power to adopt binding rules and/or individual decisions with direct effect 
(so-called 'regulatory' agencies, such as EUIPO, European Union Intellectual Property Office);

Other decentralised agencies provide assistance to the Commission, and where necessary to the Member States, 

in the interest of the Union, in the form of technical or scientific opinions and/or inspection reports (e.g. EFSA, 
European Food Safety Authority); whereas

Other decentralised agencies focus on networking between competent national authorities and on organising 

cooperation between them in the interest of the Union with a view to gathering, exchanging and comparing 
information and good practices (e.g. ENISA, European Network and Information Security Agency).

- 

- 

- 

Creation

Decentralised agencies were created to meet specific needs on a case-by-case basis, starting from 1975, and mostly in two 

large 'waves', following the Brussels European Councils of October 1993 and December 2003. The European Council 

also decides on the location ('seat') of the decentralised agencies, which are spread throughout the territory of the Union.

Governing structure

The decentralised agencies are governed by an Administrative Board, which as a rule is composed of representatives of 

all Member States, and which has the following key roles: defining the agency's operating guidelines within the legal 

framework established by the legislator; in particular, the Administrative Board is responsible for the adoption of the 

agency work programme and rules of procedure. Furthermore, the Board plays a central role in the adoption of the 

agency's budget, which is independent from the EU budget. As the decentralised agencies have a separate legal 

personality, their budgets are published separately in the EU Official Journal, under their own responsibility.

2.1.2  Decentralised agencies: budgetary and financial arrangements 

Decentralised agencies in the EU budget

In addition to the information contained in the agency budgets, the EU budget also includes detailed information on 

decentralised agencies, such as the authorised EU contribution to the agencies and the agency establishment plans.

1

2

This Working Document does not include information on administrative Offices (OP, OLAF, EPSO, PMO, OIB and OIL), as these do not have their own legal 
personality. More information on the Offices is given in DB Working Document VI (Administrative expenditure under Heading 5).
European Defence Agency (EDA), European Union Institute for Security Studies (ISS) and European Union Satellite Centre (EUSC).

Introduction / 8

The EU contribution appears in the general budget, under the cluster concerned, on a dedicated budget line from 

operational appropriations. Accordingly, the amount of the EU contribution entered into the budget and the establishment 

plan are subject to the approval of the Budgetary Authority.

For decentralised agencies, since 2014, the dedicated agency budget line is no longer divided into two items, so as to 

reflect more clearly the unity of the EU contribution. Nonetheless, the structure of the agency budgets remains 

unchanged, in order to present the running costs of the agency (Titles 1 and 2) separately from the operational activities 

(Title 3).

Financing structure

Most decentralised agencies are funded entirely by contributions from the EU budget, as described above. Some agencies, 

however, depend fully or partially on other revenue, such as revenue received from industry (fees):

Partially self-financed agencies: European Chemicals Agency (ECHA), European Aviation Safety Agency (EASA), 
European Medicines Agency (EMA), European Railway Agency (ERA) and the Agency for the Cooperation of 
Energy Regulators (ACER);

- 

- 

Fully self-financed agencies: European Union Intellectual Property Office (EUIPO), Community Plant Variety 
Office (CPVO), Single Resolution Board (SRB) and Translation Centre for the Bodies of the European Union
(CdT); and

Agencies partially co-financed by national public authorities: European Banking Authority (EBA), European 
Insurance and Occupational Pensions Authority (EIOPA) and European Securities and Markets Authority 
(ESMA).

The financing structure as outlined above also has an impact on the annual budgetary procedure, in particular as regards 

three of the fully self-financed agencies: in the case of EUIPO, CPVO and SRB, the effective control over revenue, 

expenditure and staffing issues is exercised by their respective Boards, but not by Parliament and Council. As a 

consequence, this Working Document mostly presents some general information on EUIPO, CPVO and SRB in the 

overview tables for decentralised agencies; a less detailed budgetary financial statement is included for these self-financed 

bodies, reflecting the information received from these bodies.

Framework Financial Regulation

Article 70 of the General Financial Regulation3 lays down that the “Commission is empowered to adopt delegated acts in 

accordance with Article 269 of this Regulation to supplement this Regulation with a framework financial regulation for 

bodies which are set up under the TFEU and the Euratom Treaty and which have legal personality and receive 

contributions charged to the budget. The framework financial regulation shall be based on the principles and rules set out 

in this Regulation, taking into account the specificities of the bodies referred to in paragraph 1. The financial rules of the 

bodies referred to in paragraph 1 shall not depart from the framework financial regulation except where their specific 

needs so require and subject to the Commission’s prior consent”.

The Commission has revised the Framework Financial Regulation4, notably with a view to aligning the text with the new 

General Financial Regulation and to respond to certain new developments surrounding decentralised agencies. The 

revised version of the Framework Financial Regulation has entered into force on 1 January 2019.

Discharge procedure

The financing structure of agencies (whether or not they actually receive contributions from the EU budget) also has an 

impact on the discharge procedure applicable, as laid down in Article 70(4) of the General Financial Regulation: with the 

exception of three fully self-financed agencies5, all decentralised agencies are subject to discharge for the implementation 

of their budgets by the European Parliament on the recommendation of the Council.

3

4

5

Regulation (EU, Euratom) No. 2018/1046 of 18 July 2018 on the financial rules applicable to the general budget of the Union.
Commission Delegated Regulation (EU) No 2019/715 of18 December 2018, OJ L 122, 10.5.2019.
European Union Intellectual Property Office (EUIPO), Community Plant Variety Office (CPVO) and the Single Resolution Board (SRB) are subject to discharge 
of their governing boards only.

Introduction / 9

Single Programming Documents

Article 32 of the Framework Financial Regulation as revised in December 2018 requires agencies to prepare a 
‘programming document’ containing multiannual and annual programming. This single programming document 
integrates previous documents such as annual work programmes, multiannual work programmes and the staff policy plan, 
with a view to providing a consolidated presentation of agency activities and resources needs. The Commission opinion 
on the single programming documents looks amongst others at the conformity of general staff policy with the Staff 
Regulations (including implementing rules), the Commission policy and the Commission guidelines, conformity with the 
multi-annual financial programming, justification of any additional posts on the basis of new tasks assigned by the 
legislative authority, workload indicators and past implementation, recruitment at basic grades and promotion rates.

Evaluations

In their joint statements of 13 July 2007, the European Parliament and the Council also requested the Commission to 
present information on ongoing and planned evaluations of decentralised agencies, each year at the October budgetary 
Trilogue at the latest. The evaluation of decentralised agencies depends on the legal act applicable. Usually, the 
responsibility for these evaluations, which are often required every five years, lies with the agency's board. As a follow­
up to the joint declaration of July 2007, information on agency evaluations has been included in the individual budgetary 
financial statements (Part I section 2.2.1).

Decentralised agency governance: the inter-institutional working group

The wider issue of decentralised agency governance has attracted much attention in recent years. Further to a Commission 
Communication of March 20086, the Parliament and the Council agreed to set up an inter-institutional working group, 
which had its first meeting at political level on 10 March 2009 in Strasbourg. The inter-institutional working group 
concluded its work in July 2012, which resulted in endorsement of a Common Approach on decentralised agencies, 
notably with a view to addressing a series of governance issues surrounding the growing number of agencies, at a time 
when streamlining of activities and improved performance are expected to contribute to efficiency gains. The Common 
Approach has been translated into a dedicated Roadmap, on which the Commission has regularly informed the European 
Parliament and the Council, in particular in December 2013 and April 2015.

Decentralised agency resources: the inter-institutional working group

During the Conciliation on the 2014 budget, the European Parliament, the Council and the Commission agreed on the 
creation of an inter-institutional working group on decentralised agencies’ resources, with a view to defining a clear 
development path for agencies, based on objective criteria. The working group met in March 2014, April 2014, 
September 2015, March 2016, October 2016, March 2017 and October 2017. The work of the inter-institutional working 
group reached its conclusion in the final meeting in July 2018, in which the Commission presented a stocktaking of the 
number of establishment plan posts. The conclusion was that the 5% staff reduction target set out in the current IIA has 
been achieved. The institutions also discussed the follow-up to be given to the recommendations of the Group, which 
were agreed in October 2017.

Application of IIA point 31

Point 31 of the Inter-institutional Agreement of 2 December 2013 on budgetary discipline, cooperation in budgetary 
matters and on sound financial management foresees a procedure for the two arms of the budgetary authority (Parliament 
and Council) to assess the budgetary impact of the creation of new agencies and to arrive at a timely agreement on the 
financing of the agency, as proposed by the Commission.

- 

- 

- 

Firstly, the Commission shall systematically present any proposal for setting up a new agency to the first 
trilogue following the adoption of its proposal, and shall present the financial statement accompanying the draft 
legal act proposing the creation of the agency and shall illustrate the consequences thereof for the remaining 
period of the financial programming.

Secondly, during the legislative process, the Commission shall assist the legislator in assessing the financial 
consequences of the amendments proposed. Those financial consequences should be considered during the 
relevant legislative trilogies;

Thirdly, before the conclusion of the legislative process, the Commission shall present an updated financial 
statement taking into account potential modifications by the legislator; this final financial statement shall be 
placed on the agenda of the final legislative trilogue and formally endorsed by the legislator. It shall also be

6

'European agencies - the way forward', COM(2008) 135 final, 11 March 2008.

Introduction / 10

placed on the agenda of a subsequent budgetary trilogue (in urgent cases, in simplified form), in view of 
reaching an agreement on the financing;

- 

Fourthly, the agreement reached during a trilogue, taking into account the Commission’s budgetary assessment
with regard to the content of the legislative process, shall be confirmed in a joint declaration. That agreement 
shall be subject to approval by the European Parliament and the Council, each in accordance with its own rules 
of procedure.

The same procedure would be applied to any amendment to a legal act concerning an agency in question which would 
have an impact on the resources of the agency in question. Should the tasks of an agency be modified substantially 
without an amendment to the legal act setting up the agency in question, the Commission shall inform the European 
Parliament and the Council by means of a revised financial statement, so as to allow the European Parliament and the 
Council to arrive at a timely agreement on the financing of the agency.

2.2 

Bodies having legal personality created in the field of research and innovation under Article 173 
and 187/188 TFEU

2.2.  ¡ The European Institute of Innovation and Technology (EIT)

Legal base of EIT

The draft budget request for the EIT is in line with the Commission proposal for a Regulation on the EIT, extending its 
mandate to 2021-20277.

Tasks

In short, the task of EIT is to reinforce the innovation capacity of the Union and the Member States, by bringing together 
the best actors operating in the 'knowledge triangle' (higher education, research and innovation).

Creation

The EIT has been created in 2008 (Regulation 294/2008), adopted on the basis of Article 173 TFEU (ordinary legislative 
procedure).

Governing structure

In terms of budgetary and financial arrangements, EIT follows largely the example of the decentralised agencies as 
described in section 2.1.2 above. This applies in particular as regards:

- 

- 

- 

- 

- 

- 

The inclusion of information in the EU budget;

The budget structure: one article, plus (unlike the decentralised agencies) one article for completion;

The application of the Framework Financial Regulation (albeit with some derogations, in view of the special 
character of EIT);

The  single programming document;

The discharge procedure;

The principle of periodic evaluations.

EIT has become financially autonomous in June 2011.

2.2.2 

Joint Undertakings 

Legal bases/ creation

Essentially, the joint undertakings have been set up to attract public and private knowledge and capital, as public-private 
partnerships and public-public partnerships with Member States in key areas where research and development could 
contribute to Europe's wider competitiveness goals and where traditional instruments are not adequate. The bodies will 
lead to the formation of wide partnerships that will involve a large number of players from industry, including notably 
SMEs, the research community and wider society.

7 COM(2019)331, 11.07.2019

Introduction / 11

The legal bases for the first generation of joint undertakings and joint technology initiatives have been adopted in 2007 
and 2008, and have been amended in May 2014 (BBI, IMI2, Clean Sky2, FCH2 and ECSEL) and June 2014 (SESAR2 
and S2R).

At the time of presenting the Draft Budget, the legal bases of the current (Horizon 2020) seven joint undertakings created 
on the basis of the Treaty on the Functioning of the European Union (Art. 187, 188) provides for the completion of the 
activities launched under Horizon 2020 as from 2021.

Work is ongoing to assess their continuation adapted to the needs and priorities of Horizon Europe and in line with the 
streamlined policy for the creation of institutionalised partnerships.

Overview of the JU’s under assessment:

Joint Undertaking (JU)

Financially autonomous as from

Innovative Medicines Initiative 2 JU JTI
(IMI2)

Fuel Cells and Hydrogen 2 JU JTI (FCH2)

Clean Sky 2 JU

Electronic Components and Systems for 
European Leadership JU JTI (ECSEL), former 
ARTEMIS

Electronic Components and Systems for 
European Leadership JU JTI (ECSEL), former
ENIAC

Single European Sky Air Traffic Management 
Research JU (SESAR)

Bio-Based Industries JU JTI (BBI)

Shift2Rail JU JTI (S2R)

16/11/2009

15/11/2010

17/11/2009

26/10/2009

03/05/2010

01/01/2009

26/10/2015

24/05/2016

- 

- 

- 

- 

- 

- 

- 

Innovative Medicines Initiative (IMI2): to improve European citizens’ health and wellbeing by providing new 
and more effective diagnostics and treatments such as new antimicrobial treatments;

Fuel Cells and Hydrogen (FCH2): to develop commercially viable, clean, solutions that use hydrogen as an 
energy carrier and of fuel cells as energy converters;

Clean Sky (Clean Sky 2): to radically reduce the environmental impact of the next generation of aircraft;

Electronic Components and Systems for European Leadership (ECSEL): to keep Europe at the forefront of
electronic components and systems and bridge faster the gap to exploitation;

Single European Sky - Air Traffic Management Research (SESAR2): to ensure the coordination of research and 
innovation in view of modernising Air Traffic Management in Europe;

Bio-Based Industries (BBI): to develop new and competitive bio-based value chains that replace the need for 
fossil fuels and have a strong impact on rural development;

Shift2Rail (S2R): to ensure the coordination of research and innovation in view of supporting the completion of
the Single European Railway Area and increasing the competitiveness of the EU rail sector vis-à-vis the other
transport modes and vis-à-vis foreign competition.

In addition, the EuroHPC JU, which was created under ‘Horizon 2020' and CEF on 28 September 2018, will continue its 
activities under the successor programmes with the specific contribution still to be determined as the result of the 
Strategic Planning and Programming process. Its mandate is to provide a framework for acquisition and access to an 
integrated world-class pre-exascale supercomputing and data infrastructure in the Union and support the development of 
latest High Performance Computing and Data Infrastructure technologies and its applications. The JU is expected to 
become financially autonomous by the end of 2020.

Hence, awaiting the Commission proposal for the next generation of JU’s, only payment appropriations and human 
resources needed for the completion of their activities under Horizon 2020 are included in the Draft Budget.

A new Joint Undertaking for Cyber Security has been proposed by the Commission in 20188 and is subsequently included 
in the Draft Budget with its contributions from the Digital Europe Programme. The contributions from Horizon Europe

8 COM(2018)630

Introduction / 12

are still to be determined. The European Cybersecurity Industrial, Technological and Research Competence Centre JU 
(CYBER JU) has been proposed to complement the existing capacity building efforts in this area at Union and national 
level.

With the exception of the EuroHPC JU and the CYBER JU, which is under negotiation, the JU’s have reached 'cruising 
speed', e.g. in terms of recruitment activities and financial autonomy.

In addition to the information contained in the budgets of the JUs, the EU budget also includes detailed information on 
these bodies, such as the authorised establishment plans of the joint undertakings.

Financing structure

The joint undertakings are typically funded by contributions from the EU budget on the one hand and public / private 
parties on the other (the latter both in appropriations and in kind). This concerns both the operational expenditure and the 
running costs of the bodies.

Framework Financial Regulation and Model Financial Regulation

As for the decentralised agencies (see section 2.1.2 above), the Framework Financial Regulation for bodies under Article 
70 of the Financial Regulation applies to the SESAR joint undertaking and the proposed CYBER JU. This means that 'the 
financial rules of these bodies may not depart from the Framework Regulation except where their specific operating needs 
so require and with the Commission's prior consent'.

However, the Model Financial Regulation for bodies under Article 71 of the Financial Regulation9 applies to the other 
Joint Undertakings, which are Joint technology initiatives (JU JTI’s), in order to take account of their specific situation. 
Joint technology initiatives joint undertakings (JTI JUs) are a type of JU set up to implement part of a strategic research 
agenda of a broader industrial initiative (the JTI) arising primarily from the work of European technology platforms.

Discharge procedure

In accordance with Article 70(4) of the General Financial Regulation, the JU’s are subject to discharge for the 
implementation of their budgets by the European Parliament on the recommendation of the Council. In accordance with 
their respective founding Regulations, the same discharge procedure applies to the JTI JUs.

Single Programming Documents

As for the decentralised agencies (see section 2.1.2 of the Introduction above), Single Programming Documents are drawn 
up for the Joint Undertakings under Article 70 of the Financial Regulation.

Evaluations

The evaluation of the JUs and JTI JU’s depends on the legal act applicable, bearing in mind also that they have been set 
up for a limited period (typically until 2024, with the exception of ITER - F4E, see 2.3). Information on evaluations of 
JU’s and JTI JU’s is included in the individual budgetary financial statements (Part II section 2.2).

2.3 

Bodies having legal personality created in the field of research and innovation under the Euratom 
Treaty

2.3.1  Fusion4Energy (F4E)

Tasks

Fusion for Energy (F4E) is the Joint Undertaking to implement an international agreement on the development of Fusion 
Energy.

Fusion is expected to play an important role in Europe's future energy landscape as a virtually inexhaustible climate- 
friendly energy source. The ITER project aims at key scientific breakthroughs in the development of fusion. It is 
particularly important following the 2015 Paris Agreement on climate change and the EU commitment to lead the way in 
decarbonising the economy and tackling climate change in a cost effective manner.

European participation in ITER project is based on the ITER Agreement signed in November 2006 between seven global 
partners, Euratom, the United States, the Russian Federation, Japan, China, South Korea and India. ITER represents a 
unique first-of-a-kind project developed through international scientific collaboration, which allows for the synergies and 
mobilisation of financial resources that would not be possible for a single state. As the Host Party of the project

9

Commission Delegated Regulation (EU) No 110/2014 of 30 September 2013, OJ L 38, 7.2.2014.

Introduction / 13

according to the ITER Agreement, Europe has a stronger legal commitment under the ITER Agreement and accordingly 
has taken the lead in this project with a 45% share of the construction costs (the other ITER Members' shares are around 
9% each) to ensure timely completion of the construction.

The overall architecture of the ITER project calls for contracting parties to operate through Domestic Agencies. The 
establishment of a Fusion for Energy Joint Undertaking under Chapter 5 of the Euratom Treaty was considered in 2007 as 
the most appropriate solution to operate this role of Domestic Agency and to discharge the Euratom obligations towards 
the ITER Organization pursuant to the conclusion of the ITER Agreement.

Legal bases/creation

The legal basis for the Fusion for Energy JU has been adopted on 16 March 2007. It establishes the JU for a period of 35 
yeards starting from 19 April 2007. The amendment proposed by the Commission in June 201810 * provides for the funding 
under MFF 2021-2027.

Financing structure

The funding of F4E comes from Euratom contribution, French contribution and Members contributions.

Framework Financial Regulation and Model Financial Regulation

As for the decentralised agencies (see section 2.1.2 above), the Framework Financial Regulation for bodies under Article 
70 of the Financial Regulation applies to F4E. This means that 'the financial rules of these bodies may not depart from the 
Framework Regulation except where their specific operating needs so require and with the Commission's prior consent'.

Discharge procedure

In accordance with Article 70(4) of the General Financial Regulation, F4E is subject to discharge for the budget 
implementation by the European Parliament on the recommendation of the Council.

Single Programming Document

As for the decentralised agencies (see section 2.1.2 of the Introduction above), a Single Programming Document is drawn 
up for the F4E.

Evaluations

For the period of funding 2021-2027 an interim evaluation is foreseen to take place no later than 2024, and final 
evaluation no later than four years after end of funding period. Information on evaluations of F4E JU is included in the 
individual budgetary financial statements (Part II section 2.2).

2.4 

Executive agencies

Firstly, this section recalls the reasons for the setting up of executive agencies, as part of the major Commission reform of 
1999 / 2000. This section then looks at practical experience with the current six executive agencies, in terms of actual set­
up of the agency, recruitment of staff, impact on the human resources of the Commission, cost savings generated, 
buildings policy and evaluations. The section ends with information on the state of play of the analysis for the possible 
externalisation of post-2020 spending programmes.

2.4.1  Executive agencies: context of creation

Commission reform - guidelines on externalisation policy

In December 1999, the Commission undertook a major review of its externalisation policy11, in order to correct the 
shortcomings detected previously due to the poor control of some technical administrative support offices (TAOs, also 
known under the French acronym of BATs). Essentially, the guidelines aimed to re-focus the Commission's attention and 
staff on its core tasks, i.e. the development and monitoring of policies under the Treaty, and to define acceptable forms of 
externalisation, including a new type of implementing bodies: executive agencies.

Main features of executive agencies: autonomy and dependence

The fundamental features of executive agencies are autonomy and dependence:

10

11

Proposal for a Council Decision amending Decision 2007/198/Euratom establishing the European Joint Undertaking for ITER and the Development of Fusion 
Energy and conferring advantages upon it COM(2018) 445 of 7 June 2018.
Guidelines for the Commission's externalisation policy; Communication of Mrs Schreyer and Mr Kinnock, SEC (1999) 2051, 14 December 1999.

Introduction / 14

- 

- 

Autonomy, as these bodies have their own legal personality and hence the ability to adopt legal acts (such as 
agreements, contracts and individual decisions) themselves when managing projects; they have their own 
operating budget and are subject to a separate discharge in respect of its implementation.

Dependence, as these structures are set up only to perform the tasks entrusted by the Commission,

- 

In accordance with strict rules determined by the Commission, laying down the tasks, the conditions and 
the arrangements for performing them in such a way as to comply with the objectives set by the 
Commission, and the institutional restrictions in the performance of the tasks, in particular the absence of 
any margin of discretion implying political choices;

-  With managing organs appointed by the Commission (steering committee and director), and 
administered, at least in part, by Commission staff, given that positions of responsibility are to be filled 
by EU officials on secondment; and

- 

Under the control and responsibility of the Commission.

Desirability of establishing an executive agency

Whether an agency should be set up, or whether the mandate of an existing agency should be extended, will depend on a 
number of factors, such as:

- 

- 

- 

- 

- 

The need for a high level of technical and financial expertise throughout the project's cycle;

Clear separation between programming stages (the Commission's core business), for which the Commission 
remains fully responsible, and back-up for implementation of technical projects, where no political decision­
making implying discretionary powers is involved;

The possibilities of economies of scale through a high level of specialisation or the regrouping of similar 
programmes or activities within one agency; achieving economies will depend to a large degree on the ability of 
agencies to recruit contract staff, on renewable contract;

The need for the Commission to focus on legislative and strategic tasks in policy making and monitoring, 
including those connected to EU programmes;

The need to carry out certain activities with increased visibility without any intervention by third parties as 
intermediaries.

These factors must appear in detail in the required cost-benefit analysis, which guides the choice of the appropriate 
organisational solution (see also section 2.4.3 below on cost savings and evaluations).

Legal framework of executive agencies

The principle of executive agencies was already laid down in the recasting of the General Financial Regulation adopted 
by the Council on 25 June 2002 (Articles 54 and 55 of Regulation (EC, Euratom) No. 1605/2002).

Council Regulation (EC) No. 58/2003 of 19 December 2002 ('the Framework Regulation') 'lays down the statute of 
executive agencies to which the Commission, under its own control and responsibility, may entrust certain tasks relating 
to the management of Community programmes' (Article 1 of the Framework Regulation).

Furthermore, executive agencies have a 'Standard Financial Regulation' which applies to their own operating budget 
(Commission Regulation (EC) No. 1653/2004, as last amended by Commission Regulation (EC) No. 651/2008 of 9 July 
2008).

2.4.2  Executive agencies: set-up 

State of play

All six executive agencies are fully operational, as shown in the table below:

Acronym

EASME

EACEA

CHAFEA

Name

Fully operational as from

12
Executive Agency for Small and Medium-sized Enterprises (EASME)12

Executive Agency for Education, Audiovisual and Culture (EACEA)

Consumers, Health and Food Executive Agency (CHAFEA)13

01/01/2006

01/01/2006

01/01/2007

This agency was initially set up as the Intelligent Energy Executive Agency (IEEA), after which its name was changed to Executive Agency for Competitiveness
and Innovation (EACI). Its new name, as from 2014, reflects the extension of its mandate to new programmes.

Introduction / 15

INEA

ERCEA

REA

Innovation and Networks Executive Agency (INEA)14

European Research Council Executive Agency (ERCEA)

Research Executive Agency (REA)

15/04/2008

15/07/2009

15/06/2009

In this context, 'fully operational' is defined as 'full operational and accounting autonomy', in terms of both management 
of operational programmes and management of the operating budget of the agency. However, agencies are already 
operational before full autonomy is granted, for instance in the launch of the call for proposals.

The time needed to plan and set up executive agencies is substantial, due to the need for drafting and getting the 
delegation instrument agreed, implementing internal control standards, putting in place robust financial circuits, recruiting 
temporary or contract agents and seconding officials. A key step in this regard is the appointment of the Director of the 
agency, after which the recruitment of agency personnel can start.

Staff recruitment

Executive agency personnel consists of two main groups, with different characteristics and different recruitment 
procedures applicable:

- 

- 

Temporary Agents, either Commission officials seconded to positions of responsibility, or external temporary 
agents recruited by the agency;

Contract Agents and Seconded National Experts, recruited by the agency.

2.4.3  Executive agencies: impact on posts and administrative resources

Impact on human resources of the Commission: freed and frozen posts

As foreseen in the Framework Regulation 58/2003, the creation of executive agencies has a two-fold impact on the 
Commission human resources:

- 

- 

'Freed' posts (Art. 13 § 6c): tasks transferred from Commission services to executive agencies free Commission 
resources.

'Frozen' posts (Art. 18 § 2b): in accordance with Article 38.c of the Staff Regulations, the posts of Commission 
officials seconded to executive agencies remain vacant in the Commission during their secondment (i.e., the 
posts are 'frozen'). A corresponding number of posts are without budgetary coverage in the establishment plan of 
the Commission. This generates a corresponding reduction of administrative appropriations in the Commission 
Budget.

Essentially, the question whether and to what extent the creation of an executive agency leads to freed and frozen posts 
depends on whether the executive agency takes over the responsibility for an existing programme from the Commission 
services; and whether the budget to be managed for a given programme grows significantly, as compared to the past.

Cost savings generated by the establishment of executive agencies

As mentioned above, the primary reason for the creation of executive agencies was to re-focus the Commission's attention 
on its core tasks as well as to improve the management and implementation of certain operational programmes, through 
dedicated bodies with a high level of technical and financial expertise. Nonetheless, the establishment of executive 
agencies should also lead to some cost savings as compared to the alternative costs that would have been required for 'in­
house' Commission management, as indicated in the cost-benefit analyses made when setting up individual agencies. 
Such cost savings are also relevant in the context of ensuring the budgetary neutrality of the delegation of tasks to 
executive agencies. The cost-benefit analysis (CBA) to be carried out as part of the obligatory three-yearly evaluation of 
agencies (see below) should, inter alia, take into account savings within the EU budget, as was done in the ex ante cost- 
benefit analysis.

Buildings policy

In accordance with the Framework Regulation 58/2003 (Art. 5 § 1), agencies are located at the place where the 
Commission and its departments are located. In practice, this means that the agencies are located in Brussels, with the 
exception of CHAFEA (Luxembourg).

External evaluations of executive agencies

13

14

This agency was initially set up as the Public Health Executive Agency (PHEA), after which its name was changed to Executive Agency for Health and 
Consumers (EAHC). Its new name, as from 2014, reflects the extension of its mandate to new programmes.
This agency was initially set up as TEN T-EA. Its new name, as from 2014, reflects the extension of its mandate to new programmes.

Introduction / 16

The Framework Regulation 58/2003 (Art. 25) requires the Commission to draw up an external evaluation report on the 
first three years of operation of each executive agency. This evaluation, which has to include a cost-benefit analysis, is to 
be submitted to the steering committee of the executive agency, to the European Parliament, to the Council and to the 
Court of Auditors. The evaluation then has to be repeated every three years, under the same conditions.

Court of Auditors Special Report on executive agencies

In November 2009, the Court of Auditors published a Special Report on executive agencies15. Overall, the report 
presented positive findings, especially as regards the quality of the work carried out by the agencies, as well as from the 
point of view of cost savings generated. However, the Court was more critical with regard to governance and supervision 
issues and the quality of the cost-benefit analyses. The Commission ensures the follow-up to the recommendations 
contained in the Court's report, in particular by having integrated further methodological improvements in the CBA.

2.4.4  Executive agencies: the 2021-2027 multiannual financial framework

As part of its proposals for the 2021-2027 multiannual financial framework, the Commission expressed its intention to 
use the option of more extensive recourse to existing executive agencies, in view of their service delivery and visibility in 
the management of EU programmes. Subsequently, and as foreseen in the Framework Regulation 58/2003, in its 
proposals for the new legal bases for the operational programmes of the post-2021 programming period, the Commission 
has indicated for each programme whether it intended to delegate budget implementation tasks to executive agencies.

Currently, the Commission is finalising the cost-benefit analysis for the possible externalisation of post-2020 spending 
programmes to the current six executive agencies, with a view to presenting the file to the Regulatory Committee for 
Executive Agencies (CREA) and the European Parliament ('working arrangements') in time before the start of the new 
programming period.

In this context, it is not possible at this stage to provide an appropriate picture of the staff and amount to be implemented 
under the 2021-2027 multiannual financial framework. This information will be provided at a later stage in the frame of 
an amending letter.

European Court of Auditors, Special Report 13/2009, "Delegating implementing tasks to executive agencies: a successful option?", Luxembourg, 20 November 
2009.

Introduction / 17

2.5  Types of EU bodies: comparison table

Number of EU bodies included in DB 2021

- 

35 established decentralised agencies

3 joint undertakings and 7 joint technology initiatives JU’s + 
EIT

6 executive agencies

Decentralised agencies

Joint undertakings and joint technology initiatives JU’s 
and EIT

Executive agencies

Legal base

Dedicated basic acts
- 

35 

decentralised 

currently, 
agencies
established by Council (Art. 352 TFEU) or 
Parliament and Council (ordinary legislative 
procedure)

Dedicated basic acts
- 
- 

Euratom: ITER - F4E
Council Decision / Regulation (Art.  187, 
188
TFEU): IMI, FCH, Clean Sky, ECSEL, BBI, 
Shift2Rail, SESAR and EuroHPC
Commission Decision CYBER
Ordinary legislative procedure (Art. 173 TFEU):
EIT

- 
- 

Basic act for the operational programme whose implementation they 
support
Commission decision in order to delegate the implementation of all or 
part of an EU programme(s)

Financial Regulation

Framework Financial Regulation for the bodies referred to 
in Article 70 of the General Financial Regulation

Framework Financial Regulation for the bodies referred to in 
Article 70 of the General Financial Regulation (Joint 
Undertakings, EIT); Model Financial Regulation for the bodies 
referred to in Article 71 of the General Financial Regulation 
(Joint Technology Initiative JU’s)

Standard Financial Regulation for Executive Agencies

Tasks

- 

- 

- 

- 

- 

Power to adopt binding rules and/or individual 
decisions with direct legal effect
Provide assistance to the Commission and 
where necessary to the Member States in the 
interest of the Union in the form of technical 
or scientific opinions and/or inspections 
reports
Focus on networking between national 
competent authorities and on organising 
between them in the interest of the Union with 
a view of gathering, exchanging and 
comparing information and good practices

Efficient execution of EU research, technological 
development and demonstration programmes
Reinforce innovation capacity of the Union and 
the Member States

Tasks in the management of EU programmes - executive and 
operational tasks, not involving 'political choices'

Transfer of Commission tasks

In general, no

Partially yes (but pooling with other actors)

Procedure for creation

Preparatory actions

Prior to Commission proposal: impact assessment study and 
ex-ante evaluation

Prior to Commission proposal: impact assessment study and 
ex-ante evaluation

Yes (certain implementation tasks), often combined with growing 
programmes

Reference in the explanatory memorandum of the proposal for the 
basic act of the programme to be managed

Cost-benefit analysis prior to Commission decision covering, in 
accordance with Art 3§1 of Regulation 58/2003, factors such as 
identification of tasks justifying outsourcing, cost of coordination & 
checks, impact on HR, possible savings within the general budgetary 
framework, efficiency and flexibility in the implementation of tasks 
outsources, simplification of the procedures used, proximity of 
outsourced activities to final beneficiaries, visibility of the Union as 
promoter of the EU programme concerned and the need to maintain an 
adequate level of know-how inside the Commission

Involvement of the Budgetary Authority

Council and Parliament are involved in accordance with the 
legislative procedure applicable and respecting the 
provisions of IIA Proposal point 25

Council and Parliament are involved in accordance with the 
legislative procedure applicable and respecting the provisions 
of IIA point 31

Needs approval from the Committee for Executive Agencies (CREA) 
and prior information of the budget authority (code of conduct 
convened with the Parliament as revised in 2007)

Budget - financing structure

Most decentralised agencies: EU funded
Exception:

Joint undertakings: funding from Horizon 2020 budgets (and 
from CEF for EuroHPC) together with other external sources

Fully subsidised as a part of the financial envelope of the operational 
programme concerned

Introduction / 18

Decentralised agencies

EMA, EASA, ECHA, ERA and ACER: combination of EU 
contributions and self-financing (fees)
EUIPO, CPVO, SRB and CdT: fully self-financed (fees) 
EBA, EIOPA and ESMA: partially co-financed by national 
public authorities

Joint undertakings and joint technology initiatives JU’s 
and EIT

(partially in kind)
CYBER JU: co-funded from Horizon Europe and Digital 
Europe Programme
EIT: combination of EU and other contributions

Executive agencies

Introduction / 19

PART I - DECENTRALISED AGENCIES

1 MAIN BUDGETARY TRENDS

This section on 'main budgetary trends' starts with a historical table (section 1.1) showing the evolution, over the period 
2007 - 2019, of decentralised agency budget contributions and staff (authorised establishment plans). The historical table 
is followed by an updated classification of agencies ('phasing in', 'new tasks' or 'cruising speed', section 1.2) and a method 
for determining the EU contribution to the agencies, taking into account agency assigned revenues and cancellation of 
appropriations in the budgets of the agencies (section 1.3). This leads to the presentation of the EU contribution and 
staffing level for 2021 by heading (section 1.4). Finally, this part I presents overview tables on Commission budget 
implementation for decentralised agencies in 2019 (section 1.5) and on staffing issues (establishment plan posts, contract 
agents and seconded national experts actually filled by year-end 2019, section 1.6).

1.1  Historical tables 2007 - 2019

Tables below show, by financial framework heading, the historical evolution of the decentralised agencies over the period 
2007 - 2019, in terms of EU budget contribution to and authorised staff levels of the agencies. These historical tables 
should be seen as a complement to the overview tables in 1.4 below, which show the EU contribution and staff levels for 
the years 2020 and 2021.

Part I - Decentralised agencies 

Main budgetary trends 2021 - 20

1.1. ¡ Historical table 2007-2019: Decentralised agencies ofHeading 1 - Single Market, Innovation and Digital

Name of the decentralised agency

Budget line

Location

Year of
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

European Aviation Safety Agency

Authorised establishment plan

European Maritime Safety Agency

Of which anti-pollution measures

European Union Agency for Railways

Authorised establishment plan

02 10 01
(06 02 02)

02 10 02
(06 02 03)

(06 02 03 02)

02 10 03
(06 02 04)

Köln

2002

24,530

30,000

31,540

32,879

33,316

33,297

34,862

34,236

36,370

36,370

35,985

36,915

37,643

467

452

506

570

574

634

692

685

679

676

678

680

680

Lisbon

2002

48,100

44,300

24,435

52,449

50,696

53,229

55,892

50,453

52,656

53,379

72,359

79,686

78,632

25,000

18,000

18,900

20,500

23,000

20,000

22,663

19,675

20,600

21,600

22,800

24,675

25,050

153

181

192

200

208

213

213

210

207

202

212

212

212

Lille

2004

16,645

18,000

16,060

23,260

24,375

24,487

25,007

25,007

25,613

26,000

30,000

28,135

26,500

Authorised establishment plan

Valenciennes

110

116

124

139

144

144

143

140

137

135

139

148

148

European Union Agency for Network and Information 
Security (ENISA)

02 10 04
(09 02 03)

Heraklion

2004

8,000

8,160

7,800

7,288

7,188

8,244

8,335

8,821

9,156

10,120

10,322

10,529

15,910

Authorised establishment plan

44

44

44

44

44

47

47

48

48

48

48

47

59

(in million EUR)

Body of European Regulators for Electronic
Communications (BEREC) — Office

Authorised establishment plan

Agency for the Cooperation of Energy Regulators (ACER)

Authorised establishment plan

European Chemicals Agency — Chemicals legislation

02 10 05
(09 02 04)

02 10 06
(32 02 10)

03 10 01 01
(02 03 03)

Riga

2009

p.m.

3,470

3,579

4,293

4,191

4,163

4,017

4,246

4,246

4,331

5,701

Ljubljana

2009

p.m.

2,000

5,000

7,242

8,941

10,880

11,266

15,873

13,272

13,562

16,147

0

10

12

16

16

16

15

15

14

14

16

Authorised establishment plan

101

220

324

426

456

456

Helsinki

2006

15,294

62,619

64,529

35,150

p.m.

p.m.

0

25

40

43

49

54

p.m.

441

54

69

68

67

67

p.m.

72,805

69,490

30,517

62,880

431

420

410

404

404

p.m.

451

European Chemicals Agency — Activities in the field of 
biocides legislation

03 10 01 02
(17 04 07)

Helsinki

2011

p.m.

2,728

6,071

5,064

5,789

0,780

3,940

2,226

5,122

Authorised establishment plan

11

47

48

47

39

44

47

50

European Banking Authority (EBA)

03 10 02
(12 02 04)

London

2010

5,073

8,299

10,387

13,000

12,606

14,678

14,543

15,100

19,888

Authorised establishment plan

46

68

93

111

120

127

134

145

155

European Insurance and Occupational Pensions Authority 
(EIOPA)

03 10 03
(12 02 05)

Frankfurt

2010

4,267

6,262

8,812

8,866

8,206

8,257

8,946

9,365

12,443

Authorised establishment plan

46

69

80

87

90

93

101

112

124

European Securities and Markets Authority (ESMA)

03 10 04
(12 02 06)

Paris

2010

6,784

7,120

8,766

12,618

9,703

10,203

11,020

11,768

27,282

Authorised establishment plan

58

75

121

133

137

140

150

156

210

Part I - Decentralised agencies

Main budgetary trends 2021 - 21

Name of the decentralised agency

Budget line

Location

Year of
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

European Union Agency for the Space Programme

04 10 01
(02 05 11)

Prague

2004

9,425

10,560

5,800

5,135

8,200

11,840

13,660

24,587

26,840

28,350

27,847

31,538

32,859

Authorised establishment plan

46

50

23

28

29

44

77

96

102

113

116

128

139

Total decentralised agencies - heading 1

121,994 173,639 150,164 161,632 148,477 167,041

184,924 197,695 202,222 281,061 301,969 273,673 341,007

Authorised establishment plan

921

1 063

1 213

1 442

1 657

1 820

2 029

2 069

2 067

2 077

2 114

2 160

2 264

(in million EUR)

¡.1.2 

Historical table 2007-2019: Decentralised agencies of Heading 2 - Cohesion and Values

Name of the decentralised agency

Budget line

Location

Year of
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

European Foundation for the Improvement of Living and 
Working Conditions

07 10 01
(04 03 11)

Dublin

1975

19,600

20,000

19,450

19,067

20,210

20,289

20,371

20,371

20,371

20,371

20,371

20,371

20,779

Authorised establishment plan

94

101

101

101

101

101

101

99

97

95

93

91

91

(in million EUR)

European Agency for Safety and Health at Work

Authorised establishment plan

European Centre for the Development of Vocational
Training (Cedefop)

Authorised establishment plan

European Union Agency for Fundamental Rights (FRA)

Authorised establishment plan

European Institute for Gender Equality (EIGE)

Authorised establishment plan

European Training Foundation (ETF)

Authorised establishment plan

The European Union’s Judicial Cooperation Unit (Eurojust)

Authorised establishment plan

European Public Prosecutor's Office (EPPO)

Authorised establishment plan

European Labour Authority (ELA)

Authorised establishment plan

07 10 02
(04 03 12)

07 10 03
(04 03 13)

07 10 04
(33 02 06)

07 10 05
(33 02 07)

07 10 06
(04 03 14)

07 10 07
(33 03 04)

07 10 08
(33 03 05)

Luxembourg

2019

07 10 09
(04 03 15)

Brussels
(Bratislava)

2019

Bilbao

1994

14,000

14,400

13,800

13,743

14,316

14,570

14,678

14,095

14,679

14,679

14,679

14,973

15,273

42

44

44

44

44

44

44

43

42

41

40

40

40

Thessaloniki

1975

16,730

17,060

15,910

16,920

15,742

17,009

17,434

17,434

17,434

17,434

17,434

17,434

17,434

97

99

101

101

101

101

100

98

96

94

92

91

91

Vienna

2007

4,619

15,000

17,000

19,100

20,000

20,196

21,246

21,229

21,229

21,359

22,567

22,180

22,088

46

49

61

72

72

75

78

75

73

74

72

72

72

Vilnius

2006

4,500

6,430

6,860

6,940

7,530

5,901

7,478

7,340

7,628

7,628

7,628

7,781

7,937

15

20

20

25

27

30

30

29

29

28

27

27

27

Turin

1990

19,700

17,984

14,772

18,282

20,350

20,045

20,144

20,144

20,144

20,145

20,144

20,144

20,546

105

96

96

96

96

96

96

94

92

90

88

86

86

The Hague

2002

18,414

22,240

24,800

30,163

29,776

31,670

32,359

33,665

32,994

43,540

48,379

38,607

38,136

147

175

185

185

186

213

213

209

205

203

208

209

208

4,911

37

2,125

16

Total decentralised agencies - heading 2

97,563

113,114 112,592

124,216 127,924

129,680 133,710

134,278 134,479

145,156 151,202

141,490 149,229

Part I - Decentralised agencies

Main budgetary trends 2021 - 22

Name of the decentralised agency

Budget line

Location

Year of 
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

Authorised establishment plan

546

584

608

624

627

660

662

647

634

625

620

616

668

(in million EUR)

1.1.3 

Historical table 2007-2019: Decentralised agencies ofHeading 3 - Natural Resources and Environment

Name of the decentralised agency

Budget line

Location

Year of
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

European Fisheries Control Agency

08 10 01
(11 06 64)

Vigo

2005

5,000

7,300

5,704

7,695

12,665

9,031

9,217

9,217

9,217

9,217

17,113

16,813

16,747

Authorised establishment plan

38

49

55

53

53

54

54

53

52

51

61

61

61

European Chemicals Agency — Environmental directives 
and International conventions

09 10 01
(07 02 05)

Helsinki

2012

1,456

1,562

1,297

1,222

1,151

1,183

1,096

1,564

Authorised establishment plan

3

5

6

6

6

6

7

7

European Environment Agency

09 10 02
(07 02 06)

Copenhagen

1990

28,950

31,672 34,560

35,258

35,105

35,727 36,309

36,309 36,309

36,309 36,309 37,724

39,734

Authorised establishment plan

116

123

133

133

134

136

138

135

133

130

127

124

124

Total decentralised agencies - heading 3

33,950

38,972 40,264

42,953

47,770

46,214 47,088

46,823 46,748

46,677 54,605 55,634

58,045

Authorised establishment plan

154

172

188

186

187

193

197

194

191

187

194

192

192

(in million EUR)

1.1.4 

Historical table 200 7-2019: Decentralised agencies of Heading 4 - Migration and Border Management

Name of the decentralised agency

Budget line

Location

Year of
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

European Asylum Support Office (EASO)

European Border and Coast Guard Agency (Frontex)

Authorised establishment plan

10 10 01
(18 03 02)

11 10 01
(18 02 03)

Valletta

2010

5,250

8,000

10,000

12,000

14,656

15,586

19,440

69,206

91,971

96,686

Warsaw

2004

33,980 68,000 78,000

83,000

108,000

88,500

79,500

82,910

133,528 238,686 281,267 298,286 329,609

24

38

38

45

51

89

91

155

214

284

Authorised establishment plan

49

94

117

143

143

143

153

152

227

225

352

418

859

European Agency for the operational management of large- 
scale IT systems in the area of freedom, security and justice 
(‘eu-LISA’)

11 10 02
(18 02 07)

Tallin - 
Strasbourg

2011

5,450

19,800

41,000

59,380

67,599

80,022

153,334 200,666 296,692

Authorised establishment plan

75

75

120

120

120

118

131

136

172

(in million EUR)

Budget lines contribution to the European Agency for 
Reconstruction

(22 02 05 07 
22 02 05 08)

Thessaloniki

2000

[24,559]

Authorised establishment plan

108

-

-

91

Part I - Decentralised agencies

Main budgetary trends 2021 - 23

Name of the decentralised agency

Budget line

Location

Year of 
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

Total decentralised agencies - heading 4

33,980

68,000

78,000

88,250

121,450

118,300

132,500

156,946

216,713

338,148

503,807

590,923

722,987

Authorised establishment plan

157

185

117

167

256

256

318

323

436

434

638

768

1 315

1.1.5 

Historical table 200 7-2019: Decentralised agencies of Heading 5 - Resilience, Security and Defence

Name of the decentralised agency

Budget line

Location

Year of
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

European Union Agency for Law Enforcement Cooperation 
(Europol)

12 10 01
(18 02 04)

The Hague

1995

1,250

79,724

83,469

82,505

82,121

84,290

94,860

102,242

114,624

122,246

138,305

Authorised establishment plan

453

457

457

457

450

483

505

550

576

591

European Union agency for law enforcement training 
(CEPOL)

12 10 02
(18 02 05)

Bramshill

2005

7,439

8,700

7,800

7,800

8,000

8,451

8,450

8,305

8,471

8,641

9,280

9,217

9,293

Authorised establishment plan

23

23

26

26

26

28

28

27

27

28

31

32

32

European Monitoring Centre on Rascism and Xenophobia 
(EUMC)

(18 04 05)

Vienna

1997

9,881

(in million EUR)

(in million EUR)

European Monitoring Centre for Drugs and Drug Addiction 
(EMCDDA)

12 10 03
(18 06 02)

Authorised establishment plan

Lisbon

1993

13,000

13,400

14,150

14,800

15,170

14,565

15,550

14,794

14,794

14,794

15,136

15,446

15,287

Authorised establishment plan

82

82

82

84

84

84

84

82

80

79

77

76

76

European Centre for Disease Prevention and Control

Authorised establishment plan

European Food Safety Authority

Authorised establishment plan

Union contribution to the European Medicines Agency

Of which special contribution for orphan medicinal products

14 10 01
(17 03 10)

14 10 02
(17 03 11)

14 10 03 01
(17 03 12)

14 10 03 02 
(17 03 12 02)

Stockholm

2004

26,500

39,100

48,100

56,255

52,770

56,727

56,727

56,766

56,766

56,766

56,766

56,766

57,833

90

130

170

200

200

200

198

194

190

186

182

180

180

Parma

2002

57,000

63,500

70,700

69,041

72,333

75,080

76,000

77,333

77,333

77,333

77,333

77,333

78,102

300

335

355

355

355

355

351

344

337

330

323

319

320

Amsterdam

1993

41,000

38,000

36,390

32,780

32,943

28,966

39,230

39,230

33,015

16,524

28,892

32,000

48,801

6,000

6,000

5,500

4,500

4,901

6,000

6,000

6,000

6,800

9,972

13,687

13,105

14,000

Authorised establishment plan

441

481

530

567

567

590

611

599

599

602

596

591

591

Total decentralised agencies - heading 5

154,820

162,700

178,390

260,400

264,685

266,294

278,078

280,718

285,239

276,300

302,030

313,007

347,621

Authorised establishment plan

936

1 051

1163

1 685

1 689

1 714

1 729

1 696

1 716

1 730

1 759

1 774

1 790

Part I - Decentralised agencies

Main budgetary trends 2021 - 24

1.1.6 Historical table 2007-2019: Decentralised agencies of Heading 7 - Administration

Name of the decentralised agency

Budget line

Location

Year of
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

Translation Centre for the Bodies of the European Union

20 10 01
(31 01 10)

Luxembourg

1994

p.m.

p.m.

p.m.

p.m.

Authorised establishment plan

Total decentralised agencies - heading 7

Authorised establishment plan

200

p.m.

200

233

p.m.

233

233

p.m.

233

233

p.m.

233

p.m.

225

p.m.

225

p.m.

p.m.

p.m.

215

p.m.

215

206

p.m.

206

203

p.m.

203

p.m.

200

p.m.

200

p.m.

p.m.

p.m.

197

p.m.

197

195

p.m.

195

193

p.m.

193

p.m.

193

p.m.

193

(in million EUR)

1.1.7 

Historical table 2007-2019: Fully self-financed decentralised agencies

Name of the decentralised agency

Budget line

Location

Year of
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

European Union Intellectual Property Office (EUIPO)

(12 03 01)

Alicante

1993

p.m.

p.m.

p.m.

p.m.

Authorised establishment plan

647

643

643

628

Community Plant Variety Office (CPVO)

(17 04 05)

Angers

1994

p.m.

p.m.

Single Resolution Board (SRB)

(12 02 07)

Brussels

2014

Authorised establishment plan

42

43

-

46

-

46

Authorised establishment plan

Total decentralised agencies - self-financed agencies

Authorised establishment plan

1.1.8 

Historical table 2007-2019: Total decentralised agencies

p.m.

p.m.

p.m.

p.m.

689

686

689

674

p.m.

687

p.m.

45

p.m.

732

p.m.

p.m.

p.m.

775

861

844

p.m.

p.m.

p.m.

46

48

47

p.m.

p.m.

827

p.m.

46

3,300

122

p.m.

p.m.

p.m.

810

p.m.

45

p.m.

230

792

775

p.m.

44

p.m.

350

p.m.

44

p.m.

350

p.m.

775

p.m.

43

p.m.

400

p.m.

p.m.

p.m.

3,300

p.m.

p.m.

p.m.

p.m.

821

909

891

995

1 085

1186

1169

1 218

(in million EUR)

Name of the decentralised agency

Budget
line

Location

Year of 
creation

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

EU budget contribution / authorised establishment plan

Total decentralised agencies

442,307

556,425

559,410

677,450

710,306

727,529

776,300

816,460

888,701

1 087,342

1 313,614

1 374,726

1 618,889

Authorised establishment plan

3 603

3 974

4 211

5 011

5 373

5 679

6 050

6 023

6 239

6 335

6 706

6 872

7 640

Total decentralised agencies (excl. Fully self-financed 
agencies)

442,307

556,425

559,410

677,450

710,306

727,529

776,300

816,460

885,401

1 087,342

1 313,614

1 374,726

1 618,889

Authorised establishment plan

2 914

3 288

3 522

4 337

4 641

4 858

5141

5132

5 244

5 250

5 520

5 703

6 422

(in million EUR)

Part I - Decentralised agencies

Main budgetary trends 2021 - 25

1.2  Classification of decentralised agencies

The proposed level of the EU contribution to and the staffing level of individual agencies reflects their stage of 
development. The classification of agencies as 'cruising speed', 'new tasks' and 'phasing-in' agencies impacts on the 
growth of their EU contributions and staffing levels: typically, agencies which have been recently created or have recently 
been assigned new tasks require additional appropriations and additional staff, to carry out tasks related to their new or 
newly extended mandates, whereas cruising speed agencies have stable structures and budgets. The consequences of the 
classification of individual agencies on human and financial resources as proposed in the 2021 Draft Budget are set out in 
more detail below.

As mentioned above, the classification as 'cruising speed' agency in principle implies stable EU contributions (typically 
constant in nominal terms) and reduced staffing levels. The classification as 'new tasks' agency required, as a general rule, 
a modification of the legal basis extending the scope of the agency’s responsibilities. The period during which an agency 
can be classified as having 'new' tasks depends essentially on what has been announced in a legislative financial statement 
when presenting its extension. In this regard, 'new tasks' should be distinguished from growing workload at constant 
responsibilities.

Heading

Decentralised
agency

1

1

1

1

1

1

1

1

1

1/3

1

2

2

2

2

2

2

2

2

2

2

2

2

3

3

4

4

4

5

5

5

7

EASA

EMSA

ERA

ACER

BEREC

ENISA

EBA

EIOPA

ESMA

ECHA

EUSPA

EUROFOUND

EU-OSHA

CEDEFOP

ELA

EFSA

ECDC

EMA

EIGE

FRA

EUROJUST

EPPO

ETF

EFCA

EEA

EASO

EBCGA

eu.LISA

EUROPOL

CEPOL

EMCDDA

CdT

EUIPO

CPVO

SRB

Location

Köln

Lisbon

Lille-Valenciennes

Ljubljana

Riga
Heraklion

London

Frankfurt

Paris

Helsinki

Prague

Dublin

Bilbao

Thessaloniki

Bratislava

Parma

Stockholm

Amsterdam

Vilnius

Vienna

The Hague

Luxembourg

Turin

Vigo

Copenhagen

Valletta

Warsaw

Tallinn - Strasbourg

The Hague

Budapest

Lisbon

Luxembourg

Alicante

Angers

Brussels

Year of 
creation

Classification used in 
DB 2020

Classification used in 
DB 2021

Agency funding structure in 
DB 2021

2002

2002

2002

2009

2009

2004

2010

2010

2010

2006

2005

1975

1994

1975

2019

2002

2004

1993

2006

2007

2002

2017

1990

2005

1990

2010

2005

2011

1995

2005

1993

1994

1993

1994

2015

Cruising speed

Cruising speed

Cruising speed

Cruising speed

New tasks

New tasks

New tasks

New tasks

New tasks

Cruising speed

Cruising speed

Cruising speed

Cruising speed

Cruising speed

New tasks

New tasks

New tasks

New tasks

Partially by fees

EU funded

Partially by fees

Partially by fees

EU funded

EU funded

National co-financing

National co-financing

National co-financing

Cruising speed

Partly new tasks

Partially by fees

New tasks

Cruising speed

Cruising speed

Cruising speed

Phasing-in

New tasks

Cruising speed

Cruising speed

Cruising speed

Cruising speed

Cruising speed

Phasing in

Cruising speed

Cruising speed

New tasks

New tasks

New tasks

New tasks

New tasks

New tasks

Cruising speed

Cruising speed

Cruising speed

Cruising speed

New tasks

New tasks

Cruising speed

Cruising speed

Cruising speed

Phasing-in

New tasks

New tasks

Cruising speed

Cruising speed

Cruising speed

Cruising speed

Phasing in

Cruising speed

Cruising speed

New tasks

New tasks

New tasks

New tasks

New tasks

New tasks

Cruising speed

Cruising speed

Cruising speed

Cruising speed

New tasks

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

Partially by fees

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

EU funded

Self-financed

Self-financed

Self-financed

Self-financed

Part I - Decentralised agencies

Main budgetary trends 2021 - 26

1.3  Determining the EU contribution: cancellation of appropriations and assigned revenue

In the 2021 draft budget, the Commission continues to deduct assigned revenues stemming from the recovery of 
decentralised agency surpluses for the year 2019 from the 2021 EU contribution to the agencies in question, so as to 
adjust the need for ‘fresh appropriations’ entered in the 2021 DB accordingly16.

Moreover, when assessing the decentralised agency’s needs for the financial year 2021, the Commission has taken into 
account the cancellation of commitments and payments (including on payment appropriations carried over from 2018) in
2019.  In doing so, the Commission responds to the requirements of the Framework Financial Regulation, as revised in 
201817.

The question whether the cancellation of agency appropriations for the year 2019 was relatively large, has been assessed 
as follows:

- 

- 

- 

For under-execution of commitment appropriations of more than 5 %, a reduction of 2 % as compared to the 
level otherwise foreseen (after deduction of the assigned revenue stemming from the 2019 surplus).
For cancellation of payment appropriations (including payment appropriations carried over from 2017) of more 
than 5 %, a reduction of 2 % as compared to the level otherwise foreseen (after deduction of the assigned 
revenue stemming from the 2018 surplus).
For both under-execution of commitment appropriations and cancellation of payment appropriations (including 
payment appropriations carried over from 2017) of more than 5 %, a reduction of 4 % as compared to the level 
otherwise foreseen (after deduction of the assigned revenue stemming from the 2018 surplus).

Based on this assessment, penalties could be applied as follows:

- 
- 
- 

2 % reduction for under-execution of commitment appropriations of more than 5 %
2 % reduction for cancellation of payment appropriations of more than 5 %
4 % reduction for both under-execution of commitment appropriations and 
appropriations of more than 5 %

cancellation of payment

No agency have shown a large cancellation of appropriations for the year 2019. No penalty was applied in DB 2021.

1.4  EU contribution and staffing level for 2021

The MFF Communication of 2 May 2018 included global amounts for agencies per cluster of the Multiannual Financial 
Framework based on forecasts at agency level.

The draft budget request and the financial programming for each decentralised agency is guided by the 2018 MFF 
Communication. The draft budget also takes into consideration the adjustments introduced by the Communication of 27 
May 2020. This update includes the financial impact of the 2019 and 2020 budgetary procedures and of the legislation 
adopted in the meantime. It also includes a thorough and updated assessment of the needs of some decentralised agencies 
including in the area of border management.

The proposed level of the EU contribution is EUR 1 988,4 million, of which 1 961,9 million covered by 2021 
appropriations. The proposed level of establishment plan posts, excluding fully self-financed agencies and the CdT, is 
6 811. Overall, this exercise results in a 11,3 % increase in expenditure compared to the 2020 authorised budget, and an 
increase by 140 posts in the establishment plans for all (fully or partially) EU-financed decentralised agencies. Should the 
needs for any particular agency prove demonstrably different from the estimates made in this draft budget, the 
Commission would propose a draft amending budget in the course of 2021.

The total staffing of all the decentralised agencies combined (excluding the CdT and the fully fee financed agencies i.e. 
EUIPO, SRB, CVPO) foreseen for 2021 would be as follows:

Authorised establishment plan 
(posts)

Contract Agents18

Seconded National Experts

Total Staff (FTE)

2020

6 671

2021

6 811

2020

2 480

2021

2 574

2020

637

2021

646

2020

9 788

2021

10 031

The estimated breakdown in terms of the EU contribution and staff posts is shown in detail in the tables below:

16

17

18

As foreseen in Art Article 17 paragraph 1 of the Commission delegated Regulation (EU) 2019/715
OJ L 122, 10.5.2019.
The estimated overall number of contract agents is based on the information received from the decentralised agencies, as presented in more detail in the 
individual budgetary financial statements.

Part I - Decentralised agencies

Main budgetary trends 2021 - 27

1.4.1

DB 2021 - Decentralised agencies ofHeading 1 - Single Market, Innovation and Digital

Name of the decentralised agency

Budget line

Location

Year of 
creation

European Union Aviation Safety Agency

Authorised establishment plan

European Maritime Safety Agency

Authorised establishment plan

European Union Agency for Railways

Authorised establishment plan

European Union Agency for Cýbersecurity 
(ENISA)

Authorised establishment plan

Body of European Regulators for Electronic 
Communications (BEREC) — Office

Authorised establishment plan

Agency for the Cooperation of Energy 
Regulators (ACER)

Authorised establishment plan

European Chemicals Agency — Chemicals 
legislation

Authorised establishment plan

European Chemicals Agency — Activities in 
the field of biocides legislation

Authorised establishment plan

European Banking Authority (EBA)

Authorised establishment plan

European Insurance and Occupational
Pensions Authority (EIOPA)

Authorised establishment plan

European Securities and Markets Authority 
(ESMA)

Authorised establishment plan

European Union Agency for the Space 
Programme

Authorised establishment plan

Total decentralised agencies - heading 1

Authorised establishment plan

02 10 01

Köln

2002

02 10 02

Lisbon

2002

02 10 03

Lille

2004

02 10 04

Heraklion

2004

02 10 05

Riga

2009

02 10 06

Ljubljana

2009

03 10 01 01

Helsinki

2006

03 10 01 02

Helsinki

2012

03 10 02

Paris

2010

03 10 03

Frankfurt

2010

03 10 04

Paris

2010

04 10 01

Prague

2004

Total
revenues of 
the Agency

217,852

81,623

30,765

21,789

7,234

16,869

99,021

11,961

50,382

29,420

62,080

35,449

Budget

2020

Draft Budget (DB)

2021

Variation

2021/ 2020

EU contribution

Foreseen EU contribution

Total EU 
contribution

Of which 
budget

Revenues
estimated by 
the Agency

Of which 
assigned 
revenues

Total EU 
contribution

Of which DB

Of which 
assigned 
revenues

EU
contribution

DB / Budget

Classification
DB 2021

(in million EUR)

37,954
680
79,435
212
27,560
148
20,646

69
7,140

16
16,470

71
61,880

404
7,008

52
19,076
154
10,804

127
24,159

226
34,664

37,954

0,000

220,189

73,405

6,029

85,179

27,440

0,120

30,074

20,535

0,111

23,419

7,117

0,023

7,376

16,278

0,192

19,549

58,828

3,052

94,743

6,431

0,577

10,723

18,974

0,102

49,131

10,762

0,042

32,885

24,017

0,142

66,025

34,603

0,061

36,922

38,900
680
82,620
212
25,763
151
22,248

76
7,283

16
14,434

71
63,615

404
7,148

52
18,507
162
12,141

138
19,082

250
36,107

150
347,848
2 362

38,900

0,000

80,334

2,286

25,704

0,059

21,669

0,579

7,250

0,032

14,236

0,198

62,261

1,354

7,013

0,135

18,096

0,411

12,141

0,000

19,004

0,078

35,900

0,207

342,508

5,340

2,5%
0
4,0%
0
-6,5%
3
7,8%

7
2,0%

0
-12,4%

0
2,8%

0
2,0%

0
-3,0%
8
12,4%

11
-21,0%

24
4,2%

0
0,3%
53

2,5% Cruising speed

9,4% Cruising speed

-6,3% Cruising speed

5,5%

New tasks

1,9% Cruising speed

-12,5% Cruising speed

5,8% Cruising speed

9,1% Cruising speed

-4,6%

New tasks

12,8%

New tasks

-20,9%

New tasks

3,7%

New tasks

1,8%

664,446

150
346,796
2 309

336,344

10,451

676,215

Part I - Decentralised agencies

Main budgetary trends 2021 - 28

Main developments in 2021:

- 

European Banking Authority - EBA

In 2021 the agency will require additional resources to carry out new tasks in the field of the Capital Requirements legislation (CRDIV/CRR), the review of the European 
Deposit Insurance Scheme, new tasks in the securitisation area under the Capital Market Union Commission proposal, changes arising from the Anti Money Laundering 
proposal as well as from the review of the European Supervisory Authorities and the Sustainable investment proposal (COM(2018)353, 24.5.2018).

In view of its new tasks, the Commission proposes to reinforce the number of establishment plan posts of the agency to 162 posts in Budget 2021.

The EU contribution takes account of the staff increase.

- 

European Insurance and Occupational Pensions Authority - EIOPA

In 2021 the agency will require additional resources to carry out new tasks, notably arising from the development of main supervisory tasks, consumer protection and 
financial stability (reporting under Solvency II Directive), as well as the contribution to the Capital Markets Union (CMU). In 2021 additional staff will be allocated to 
work on the Pan-European Personal Pension product PEPP, whereas additional resources are proposed to carry out new tasks arising from the review of the European 
Supervisory Authorities and the Sustainable investment proposal (COM(2018)353, 24.5.2018). In view of its new tasks, the Commission proposes to increase the number 
of establishment plan posts of the agency to 138 posts in 2021. The EU contribution for 2021 takes account of the staff increase.

- 

European Securities and Markets Authority - ESMA

In 2021 the agency will require additional resources to carry out new tasks arising from the supervision of Central Clearing Counterparties CCPs; the review of the 
European Supervisory Authorities; facilitating the cross-border distribution of collective investment funds; the Sustainable investment proposal (COM(2018)353), the 
Sovereign Bond-Backed Securities (COM(2018)339, and the European Crowdfunding Service Providers (COM(2018) 113).

The Commission proposes to increase the number of establishment plan posts of the agency to 250 posts in 2021. The EU contribution for 2021 takes account of the staff 
increase.

Agency for the Cooperation of Energy Regulators (ACER)

In 2021, the agency will start with the setup and implementation of a fee and charges collection system to cover for the costs for ACER tasks under Regulation 1227/2011 
(REMIT) whereby the Agency monitors the wholesale energy markets in the Union, draw up, publish maintain and update lists of standard contracts and organised market 
places, established procedures, standards and electronic formats based on established industry standards, develops technical and organisation requirements for submitting 
data and assesses whether reporting parties comply with the requirements. The setup and implementation of a fee and charges collection system allows for a limited 
reduction of the EU contribution to the Agency of EUR 2 million compared to 2020 while at the same time the total budget of the Agency will increase. The setting up and 
implementation of the fee and collection system by the agency thus simultaneously increases the total resources of the agency while reducing the burden on the tax payer. 
The Commission proposes stable staff compared to 2020 (71 Establishment plan posts) and 3 additional CA to setup and implement the fee and charges collection system.

European Union Agency for Railways (ERA)

In 2021, the agency will further implement a fee and charges collection system to cover the costs linked to its authority role in the issuance of Vehicle Authorisations and 
Single Safety Certificates, as foreseen in the 4th Railway Package Technical Pillar (including the “One-Stop-Shop”). The Commission proposes to keep the number of 
establishment plan posts of the agency stable compared to 2020 and the projected fee income allows for a limited reduction of the EU Contribution. The projected fee

Part I - Decentralised agencies

Main budgetary trends 2021 - 29

income does not only lead to an increase of the total budget of the Agency, but it also allows for a reduction in EU contribution of EUR 1.8 million compared to 2020. This 
corresponds to the amount of the payment advances made by the Commission in previous years to setup the One-Stop-Shop.

European Chemicals Agency (ECHA-REACH) — Chemical activities

The level of the EU contribution is based on a 2% increase of the 2020 expenditure level after the deduction of the appropriations corresponding to 8 Contract Agents 
transferred to the line of ECHA-Environment (as per the Waste Framework Directive) and a fee level slightly below the 2020 forecast. This leads to an increase by EUR 
1.7 million compared with 2020 while posts are kept stable.

European Network and Information Security Agency (ENISA)

As compared to 2020, the transformation of ENISA into the Cybersecurity Agency requires 7 additional posts in 2021, as well as a reinforcement of the EU contribution of 
EUR 1,6 million, both for the recruitment of new staff and for additional operational expenditure. The request is in line with the Legislative Financial Statement linked to 
Regulation (EU) 2019/881 of the European Parliament and of the Council on ENISA, the “EU Cybersecurity Agency” and repealing Regulation (EU) 526/2013 and on 
Information and Communication Technology cybersecurity certification (“Cybersecurity Act”).

Part I - Decentralised agencies

Main budgetary trends 2021 - 30

1.4.2 DB 2021 - Decentralised agencies ofHeading 2 - Cohesion and Values

Name of the decentralised agency

Budget
line

Location

Year of 
creation

European Foundation for the 
Improvement of Living and Working 
Conditions

Authorised establishment plan
European Agency for Safety and Health 
at Work

Authorised establishment plan
European Centre for the Development of 
Vocational Training (Cedefop)

Authorised establishment plan

European Union Agency for
Fundamental Rights (FRA)

Authorised establishment plan
European Institute for Gender Equality 
(EIGE)

Authorised establishment plan

European Training Foundation (ETF)

Authorised establishment plan

European Union Agency for Criminal 
Justice Cooperation (Eurojust)

Authorised establishment plan

European Public Prosecutor's Office 
(EPPO)

Authorised establishment plan

European Labour Authority (ELA)

07 10 01

Dublin

1975

07 10 02

Bilbao

1994

07 10 03

Thessaloniki

1975

07 10 04

Vienna

2007

07 10 05

Vilnius

2006

07 10 06

Turin

1990

07 10 07

The Hague

2002

07 10 08

Luxembourg

2019

Brussels (to
be
confirmed)

2019

Authorised establishment plan

07 10 09

Total decentralised agencies - heading 2
Authorised establishment plan

Budget

2020

Total
revenues
of the 
Agency

EU contribution

Total EU 
contribution

Of which 
budget

21,395

21,195

21,053

Of which 
assigned 
revenues
0,142

Draft Budget (DB)

2021

Foreseen EU contribution

Revenues
estimated 
by the 
Agency

Total EU 
contribution

Of which 
DB

21,800

21,600

21,600

Of which 
assigned 
revenues
0,000

Variation

2021/2020

(in million EUR)

Classification
DB 2021

EU
contribution

DB / 
Budget

1,9%

2,6% Cruising speed

16,058

18,278

23,691

8,096

20,957

41,700

11,672

15,683

91
15,579

40
17,838

91
23,326

72
8,096

27
20,957
86
41,700

207
11,672

58
15,683
20

15,507

0,072

16,076

17,815

0,023

18,451

23,158

0,168

23,656

8,014

0,082

8,096

20,937

0,020

21,300

41,340

0,360

43,298

11,672

0,000

37,700

15,683

0,000

24,220

91
15,600

40
18,000

91
23,283

72
8,096

27
21,300
86
43,298

207
37,700

87
24,220
38

15,347

0,253

17,805

0,195

23,112

0,171

7,955

0,141

21,053

0,247

42,345

0,953

37,700

0,000

24,220

0,000

177,530

176,046
692

175,180

0,866

214,596

213,096
739

211,136

1,960

0
0,1%

0
0,9%

0
-0,2%

0
0,0%

0
1,6%
0
3,8%

0
223,0%

29
54,4%
18

21,0%
47

-1,0% Cruising speed

-0,1% Cruising speed

-0,2% Cruising speed

-0,7% Cruising speed

0,6% Cruising speed

2,4% Cruising speed

223,0%

Phasing-in

54,4%

Phasing-in

20,5%

Part I - Decentralised agencies

Main budgetary trends 2021 - 31

Main developments in 2021:

European Labour Authority - ELA

For 2021, an EU contribution of some EUR 24.2 million is proposed. Compared with the Legislative Financial Statement linked to the Regulation (EU) 2019/1149 of the 
European Parliament and of the Council of 20 June 2019 establishing a European Labour Authority, this request takes into consideration the decision to locate the seat of 
the Agency in Slovakia including the impact of the corrector coefficient as well as the 10 years free of charge rental arrangement with the Slovak authorities. The EU 
contribution will cover the costs related to staff (38 posts, 15 contract agents and 45 SNEs) and the start-up of the operational activities.

European Public Prosecutor’s Office - EPPO

It has now become clear that the EPPO will have more work than envisaged at the time of adoption of its establishment proposal in 201719. The information available at 
that point was partial. In the meantime, Member States have provided a significantly increased forecast of the number of cases that would fall within the material scope of 
competence of the EPPO. In addition, in 2021, the EPPO will have to decide on whether to exercise its right of evocation on the cases of crimes against the EU budget 
initiated at national level after 20 November 2017. In order to cope with these obligations and this workload, the Commission proposes to frontload into 2021 the staff 
initially due by 2023 (i.e. 87 temporary agents and 35 contractual agents) and to provide the financial coverage for 140 European Delegated Prosecutors who will carry out 
the analysis, investigation and prosecution in their Member State. The Commission proposes in total an EU contribution of EUR 37,7 million for 2021.

¡.4.3 DB 2021 - Decentralised agencies of Heading 3 - Natural Resources and Environment

Name of the decentralised agency

Budget line

Location

Year of 
creation

European Fisheries Control Agency

Authorised establishment plan

European Chemicals Agency - 
Environmental directives and 
International conventions

Authorised establishment plan

European Environment Agency

Authorised establishment plan

Total decentralised agencies - heading 3

Authorised establishment plan

08 10 01

Vigo

2005

09 10 01

Helsinki

2012

09 10 02

Copenhagen

1990

Budget

2020

EU contribution

Total EU 
contribution

Of which 
budget

Draft Budget (DB)

2021

Of which 
assigned 
revenues

Revenues 
estimated 
by the 
Agency

Foreseen EU contribution

Total EU 
contribution

Of which 
DB

Of which 
assigned 
revenues

Variation

2021/2020

(in million EUR)

Classification 
DB 2021

EU
contribution

DB / 
Budget

16,900
61
3,057

7
41,972
130
61,929
198

16,737

0,163

17,000

3,034

0,023

5,285

41,719

0,253

47,855

61,490

0,439

70,140

17,000
61
5,285

10
42,211
130
64,496
201

16,741

0,259

5,260

0,025

41,993

0,218

63,994

0,503

0,6%
0
72,9%

3
0,6%
0
4,1%
3

0,0% Cruising speed

73,3%

New tasks

0,7%

New tasks

4,1%

Total
revenues
of the 
Agency

16,900

3,057

47,601

67,558

19 OJ L 283, 31.10.2017, p. 1

Part I - Decentralised agencies

Main budgetary trends 2021 - 32

Main developments in 2021:

- European Chemicals Agency (ECHA-ENV) — Environmental directives and International conventions

Under the Drinking Water Directive No 98/83, ECHA received new tasks which requires 3 posts 2 contract agents as well as the corresponding appropriations. The Waste 
Framework Directive No 2018/851 requires ECHA to develop a new database, for which the agency needs 8 contract agents and a corresponding increase in the EU 
contribution. Both staff and appropriations are redeployed from the ECHA-Chemicals budget line in heading 2.

1.4.4 DB 2021 - Decentralised agencies of Heading 4 - Migration and boarder management

Budget

2020

Year of 
creation

Total
revenues
of the 
Agency

EU contribution

Total EU 
contribution

Of which 
budget

124,073

124,073

118,327

Of which 
assigned 
revenues
5,746

Draft Budget (DB)

2021

Foreseen EU contribution

Revenues
estimated 
by the 
Agency

Total EU 
contribution

Of which 
DB

142,114

142,114

137,811

Of which 
assigned 
revenues
4,304

Variation

2021/2020

(in million EUR)

Classification
DB 2021

EU
contribution

DB / 
Budget

14,5%

16,5%

New tasks

10 10 01

Valletta

2010

11 10 01

Warsaw

2004

11 10 02

Tallinn
Strasbourg 
Sankt 
Johann im
Pongau

2011

469,955

241,122

835,150

366
438,160

1 050
241,122

202
803,355
1 618

421,821

16,339

617,869

240,202

0,920

229,478

780,350

23,005

989,461

366
575,157

1 050
229,478

213
946,749
1 629

566,950

8,207

227,820

1,658

932,581

14,168

0
31,3%

0
-4,8%

11
17,8%
11

34,4%

New tasks

-5,2%

New tasks

19,5%

Name of the decentralised agency

Budget line Location

European Asylum Support Office 
(EASO)

Authorised establishment plan

European Border and Coast Guard
Agency (Frontex)

Authorised establishment plan

European Agency for the operational
management of large-scale IT systems in 
the area of freedom, security and justice 
(‘eu-LISA’)

Authorised establishment plan

Total decentralised agencies - heading 4

Authorised establishment plan

Main developments in 2021:

- European Union Agency for the operational management of large-scale IT systems in the area of freedom, security and justice - eu-LISA

Eu-LISA receives new tasks under its revised founding Regulation, the Entry-Exit System, ETIAS, Interoperability, the SIS II package and the proposal for Eurodac (COM 
2016/468) and Dublin II (COM 2016/270). The Commission proposes 213 posts, an increase of 11 compared to 2020. The reduction in the EU contribution to eu-LISA of 
EUR 11,6 million (in commitment appropriations) as compared to the 2020 budget reflects the annual profile of the development of the large-scale IT systems, in particular 
for the Entry/Exit System, ETIAS and the strengthened interoperability of the systems.

Part I - Decentralised agencies

Main budgetary trends 2021 - 33

European Asylum Support Office - EASO

As per the Commission proposal to transform EASO into the EU Agency for Asylum, the EU contribution is proposed to be reinforced up to EUR 142 million. The 
updated envelope reflects 14 of the impact of the amended proposal of 2018 for a Regulation on the European Union Agency for Asylum.

European Border and Coast Guard Agency - FRONTEX

The transformation of Frontex into the European Border and Coast Guard Agency started in 2020 continues in 2021. The proposed EU contribution to the Agency will 
increase from EUR 438 million in 2020 to EUR 575 million in 2021. The proposal is based on a stable staffing of the agency, including the posts required for the creation 
of a standing corps of border guards. The proposed level of funding for the agency ensures the agency’s core capacity to deliver on the number of border guards (including 
the build-up of the Standing Corps) and ensures an important capacity to support Member States with returns.

¡ .4.5 DB 2021 - Decentralised agency of Heading 5 - Resilience, Security and Defence

Name of the decentralised agency

Budget line

Location

European Union Agency for Law
Enforcement Cooperation (Europol)

European Union Agency for Law 
Enforcement Training (CEPOL)

European Union agency for law 
enforcement training (CEPOL)

Authorised establishment plan

European Monitoring Centre for Drugs 
and Drug Addiction (EMCDDA)

Authorised establishment plan
European Centre for Disease Prevention 
and Control

Authorised establishment plan

European Food Safety Authority

Authorised establishment plan

European Medicines Agency

Authorised establishment plan

Total decentralised agencies - heading 5

Authorised establishment plan

Budget

2020

Year of 
creation

Total
revenues
of the 
Agency

EU contribution

Total EU 
contribution

Of which 
budget

154,072

154,072

152,965

Of which 
assigned 
revenues
1,107

Draft Budget (DB)

2021

Foreseen EU contribution

Revenues
estimated 
by the 
Agency

Total EU 
contribution

Of which 
DB

172,964

172,964

170,601

Of which 
assigned 
revenues
2,364

Variation

2021/ 2020

(in million EUR)

Classification
DB 2021

EU
contribution

DB / 
Budget

12,3%

11,5%

New tasks

12 10 01

The Hague

1995

12 10 02

Budapest

2005

12 10 03

Lisbon

1993

14 10 01

Stockholm

2004

14 10 02

Parma

2002

14 10 03

Amsterdam

2002

615

615

0

10,569

10,439

10,084

0,355

10,632

10,632

10,420

0,213

1,9%

3,3%

New tasks

17,019

64,101

107,892

357,046

710,699

33
16,289

76
62,701

180
105,459
354
50,000
596
398,959
1 854

16,266

0,022

17,360

60,822

1,879

65,471

105,017

0,442

128,575

50,000

0,000

346,837

395,154

3,805

741,839

33
16,614

76
63,955

180
125,800
380
26,200
596
416,166
1 880

16,594

0,021

62,486

1,469

125,371

0,429

26,200

0,000

411,671

4,495

0
2,0%

0
2,0%

0
19,3%
26
-47,6%
0
4,3%
26

2,0% Cruising speed

2,7%

New tasks

19,4%

New tasks

-47,6% Cruising speed

4,2%

Part I - Decentralised agencies

Main budgetary trends 2021 - 34

Main developments in 2021:

- 

European Police Office - EUROPOL

The proposed EU contribution includes an increase of EUR 19 million compared to 2020, bringing the proposed EU contribution for 2021 to EUR 173 million. Such 
increase is a consequence of the agreements reached on the Interoperability between EU Information systems and VIS as well as a broader need to increase the support to 
Member States' law enforcement authorities. The EU Proposal is based on a stable amount of posts i.e. 615 and on a level of CA set at 191 which is deemed appropriate to 
enable Europol to implement the increased financial enveloppe.

- 

European Food Safety Authority - EFSA

The 2021 request takes into consideration the revision of the General Food Law Regulation follows-up on the European Citizens' Initiative on glyphosate; and especially 
on concerns regarding the transparency of the scientific studies used in the evaluation of pesticides. The revision’s objective is to increase the transparency and 
sustainability of the EU scientific assessment model, and other aspects such as governance of EFSA. The Commission proposes a reinforcement of the EU contribution to 
EFSA by EUR 20.3 million, to cover the increase in staff (26 posts and 7 contract agents) and operational activities resulting from the proposal.

European Centre for Disease Prevention and Control - ECDC

The EU contribution includes the roll over the reinforcement agreed by the European Parliament and the Council in Amending Budget 1/2020, which translated into 20 
additional CAs. The reinforcement will be used to provide models for assessing and comparing the relative impact of different intervention strategies in fighting the 
COVID-19 outbreak. It will also allow the agency to develop and advise on interventions in hospitals and the community to enhance prevention and control, clinical 
management and hospital preparedness. ECDC will also provide expertise in the field of emergency preparedness and response for deployments to participating countries 
in need of immediate assistance to respond to the crisis.

European Medicine Agency (EMA)

The EU contribution in budget 2020 included an exceptional reinforcement for the move of the Agency from London to Amsterdam. In 2021, this reinforcement is 
discontinued and the EU contribution has been adjusted downwards at EUR 26 million. The request for DB 2021 also takes into consideration the expected lower costs 
related to the correction coefficient and rent in Amsterdam compared with London. The staff is kept stable especially in view of the current difficulties of the Agency in 
recruiting the new employees.

Part I - Decentralised agencies

Main budgetary trends 2021 - 35

! .4.6 DB 2021 - Decentralised agency of Heading 7 - Administration

Name of the decentralised agency

Budget line

Location

Year of 
creation

Translation Centre for the Bodies of the 
European Union

Authorised establishment plan

Total decentralised agencies - heading 7
Authorised establishment plan

20 10 01

Luxembourg

1994

Budget

2020

Total
revenues
of the 
Agency

EU contribution

Total EU 
contribution

Of which 
budget

47,077

0,000

0,000

Of which 
assigned 
revenues
0,000

Draft Budget (DB)

2021

Foreseen EU contribution

Revenues
estimated 
by the 
Agency

Total EU 
contribution

Of which 
DB

0,000

0,000

0,000

Of which 
assigned 
revenues
0,000

Variation

2021/2020

(in million EUR)

Classification
DB 2021

EU
contribution

DB / 
Budget

0,0%

0,0% Cruising speed

47,077

193
0,000
193

0,000

0,000

0,000

193
0,000
193

0,000

0,000

0
0,0%
0

0,0%

1.4.7 

DB 2021 - Fully self-financed decentralised agencies

Budget

2020

Draft Budget (DB)

2021

Variation

2021/ 2020

(in million EUR)

Classification
DB 2021

Name of the decentralised agency

Budget line Location

Year of 
creation

European Union Intellectual Property 
Office (EUIPO)

Authorised establishment plan
Community Plant Variety Office (CPVO)
Authorised establishment plan

Single Resolution Board (SRB)

Authorised establishment plan

Total self-financed decentralised agencies
Authorised establishment plan

00 01

Alicante

1993

00 02

Angers

1994

00 03

Brussels

2014

Total
revenues
of the 
Agency

EU contribution

Total EU 
contribution

Of which 
budget

267,293

0,000

0,000

Of which 
assigned 
revenues
0,000

Revenues
estimated 
by the 
Agency

279,783

Foreseen EU contribution

Total EU 
contribution

Of which 
DB

0,000

0,000

Of which 
assigned 
revenues
0,000

EU
contribution

DB / 
Budget

0,0%

0,0% Cruising speed

19,986

8 133,224

8 420,503

774
0,000
43
0,000
400
0,000
1 217

0,000

0,000

20,056

0,000

0,000

0,000

0,000

0,000

299,839

774
0,000
45
0,000
400
0,000
1 219

0,000

0,000

0,000

0,000

0,000

0,000

0
0,0%
2
0,0%
0
0,0%
2

0,0% Cruising speed

0,0%

New tasks

0,0%

Part I - Decentralised agencies

Main budgetary trends 2021 - 36

1.4.8 

DB 2021 - Total of decentralised agencies

(in million EUR)Name of the 
decentralised agency

Budget line Location

Year of 
creation

Total decentralised agencies

Authorised establishment plan

Total decentralised agencies (excl.
EUIPO, CPVO, SRB)

Authorised establishment plan

Of which "cruising speed" 

decentralised agencies

Authorised establishment plan

Of which "new tasks" and "Phasing- 

in" decentralised agencies

Authorised establishment plan

Budget

2020

EU contribution

Total EU 
contribution

Of which 
budget

1 787,085
8 081

1 748,519

Total
revenues
of the 
Agency

10 922,963

Draft Budget (DB)

2021

Variation

2021/ 2020

Of which 
assigned 
revenues
38,567

Revenues 
estimated 
by the 
Agency

2 992,089

Foreseen EU contribution

Total EU 
contribution

Of which 
DB

1 988,355
8 223

1 961,888

Of which 
assigned 
revenues
26,467

EU
contribution

DB / 
Budget

11,3%
142

12,2%

Classification
DB 2021

2 502,461

1 787,085

1 748,519

38,567

2 692,251

1 988,355

1 961,888

26,467

11,3%

12,2%

6 864

7 004

140

1 113,466

527,944

515,020

12,924

1 065,086

512,711

504,944

7,767

-2,9%

-2,0%

3 294

3 300

6

1 388,994

1 259,141

1 233,498

25,643

1 627,165

1 475,644

1 456,944

18,700

17,2%

18,1%

3 570

3 704

134

Part I - Decentralised agencies

Main budgetary trends 2021 - 37

1.4,9

Decentralised agency graphic overview 2021 / 2020

CONTRIBUTION from EU BUDGET to DECENTRALISED AGENCIES

Decentralised
Agencies

EASA 

-

EMSA 

ERA 

ENISA 

BEREC Office 

ACER 

ECHA-..

ECHA-Biocides 

EBA 

EIOPA 

ESMA 

EUSPA 

EUROFOUND 

EU-OSHA 

CEDEFOP 

FRA 

EIGE 

ETF 

EUROJUST 

EPPO 

ELA 

EFCA 

ECHA-PIC 

----------į
3
3
]
3
------- 1

]
3
3
3

3
3
3
3
3
3
—1

3=1
3
3
1

EEA 

=1

=ц

=ŕ

—h

1

3
3
--------1

Į 1

3

EASO 

FRONTEX 

eu.LISA 

EUROPOL 

CEPOL 

EMCDDA 

ECDC 

EFSA 

EMA 

CdT

□ 2020 П2021

H eading 1

H eading 2

H eading 3

H

eading 4

H eading 5

Heading 7

0,000 

100,000 

200,000 

300,000 

400,000 

500,000 

600,000 

700,000

€ million

Part I - Decentralised agencies

Main budgetary trends 2021 - 38

NUMBER of POSTS in ESTABLISHMENT PLANS of DECENTRALISED AGENCIES

Decentralised
Agencies

□ 2020 D2021

No of posts in establishment plan

Part I - Decentralised agencies

Main budgetary trends 2021 - 39

1.5  Table Commission budget implementation for decentralised agencies 2019

1.5.1 

Budget implementation 2019: Decentralised agencies of Heading 1 - Single Market, Innovation and Digital

Name of the decentralised 
agency

European Union Aviation
Safety Agency
European Maritime Safety 
Agency
European Maritime Safety 
Agency — Anti-pollution 
measures
European Union Agency for 
Railways
European Union Agency for 
Cybersecurity (ENISA)
Body of European Regulators 
for Electronic
Communications (BEREC) — 
Office
Agency for the Cooperation of 
Energy Regulators (ACER)
European Chemicals Agency 
— Chemicals legislation
European Chemicals Agency 
— Activities in the field of 
biocides legislation
European Banking Authority 
(EBA)
European Insurance and 
Occupational Pensions 
Authority (EIOPA)
European Securities and 
Markets Authority (ESMA)
European Union Agency for 
the Space Programme
Total decentralised agencies - 
heading 1

Carry-over of assigned 
revenue to 2020

Appropriations cancelled 
2019

(in million EUR)

Commitments

Payments

Commitments

Payments

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

From 2021

Commitments

Payments

Total

Of which 
voted budget

06 02 02

02 10 01

38,552

38,552

38,552

37,551

Of which 
assigned 
revenues
1,001

Total

Of which 
voted budget

Of which 
assigned 
revenues

38,552

37,551

1,001

06 02 03 01

02 10 02

56,695

60,885

50,666

48,439

2,226

54,856

52,629

2,226

06 02 03 02

29,846

24,410

29,846

29,240

0,606

24,410

23,833

0,577

06 02 04

09 02 03

09 02 04

32 02 10

02 03 03

17 04 07

12 02 04

12 02 05

12 02 06

02 05 11

02 10 03

27,789

27,789

27,669

26,949

0,720

27,669

26,949

0,720

02 10 04

16,403

16,403

16,293

15,824

0,468

16,293

15,824

0,468

02 10 05

5,724

5,724

5,701

5,678

0,023

5,701

5,678

0,023

02 10 06

16,339

16,339

16,147

15,853

0,294

16,147

15,853

0,294

03 10 01 01

62,810

62,810

59,758

53,682

6,076

59,758

53,682

6,076

03 10 01 02

5,797

3,653

3,076

1,882

1,194

3,076

1,882

1,194

03 10 02

21,241

21,241

18,492

16,668

1,823

18,492

16,668

1,823

03 10 03

12,651

12,651

10,187

10,014

0,173

10,187

10,014

0,173

03 10 04

27,683

27,683

13,684

13,565

0,118

13,684

13,565

0,118

04 10 01

33,651

36,080

33,590

32,628

0,961

36,019

35,057

0,961

0,000

6,029

0,000

0,120

0,111

0,023

0,192

3,052

0,577

0,259

0,104

0,329

0,061

0,000

0,000

6,029

0,000

0,000

0,000

0,120

0,000

0,111

0,000

0,023

0,000

0,192

0,000

3,052

0,000

0,577

2,144

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

2,490

2,360

0,259

0,104

0,329

0,061

2,49020

2,36020

13,67020

13,670

0,000

0,000

355,182

354,220

323,660

307,975

15,685

324,843

309,187

15,656

10,858

10,858

20,664

18,520

20 In March 2019, the co-legislators reached an agreement on the revision of the mandates of EBA, EIOPA and ESMA, which entailed a more limited extension of the scope of the mandates than in the initial proposal by the Commission, with a 

corresponding impact on the resources needs. It was proposed to reduce in DAB the 4/2019 the budgets of the ESAs. DAB 4/2019 was not adopted which resulted in the cancellation of the appropriations.

Part I - Decentralised agencies

Main budgetary trends 2021 - 40

1.5.2 

Budget implementation 2019: Decentralised agencies of Heading 2 - Cohesion and Values

Name of the decentralised agency

European Foundation for the 
Improvement of Living and Working 
Conditions
European Agency for Safety and Health 
at Work
European Centre for the Development 
of Vocational Training (Cedefop)
European Union Agency for
Fundamental Rights (FRA)
European Institute for Gender Equality 
(EIGE)
European Training Foundation (ETF)
European Union Agency for Criminal 
Justice Cooperation (Eurojust)
European Public Prosecutor's Office 
(EPPO)
European Labour Authority (ELA)
Total decentralised agencies - heading 2

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

From 2021

Commitments

Payments

Total

Of which 
voted budget

Of which 
assigned 
revenues

Total

Of which 
voted budget

Of which 
assigned 
revenues

Carry-over of assigned 
revenue to 2020

Appropriations cancelled 
2019

(in million EUR)

Commitments

Payments

Commitments

Payments

04 03 11

07 10 01

20,921

20,921

20,779

20,779

0,000

20,779

20,779

0,000

0,142

0,142

0,000

0,000

04 03 12

07 10 02

15,711

15,491

15,639

15,123

0,516

15,419

14,903

0,516

0,072

0,072

0,000

0,000

04 03 13

07 10 03

17,434

18,859

17,434

16,110

1,324

18,859

17,535

1,324

0,000

0,000

0,000

0,000

33 02 06

07 10 04

22,659

22,659

22,491

21,971

0,520

22,491

21,971

0,520

0,168

0,168

0,000

0,000

33 02 07

07 10 05

04 03 14

07 10 06

33 03 04

07 10 07

8,019

20,566

39,273

8,019

20,566

39,133

7,937

20,546

38,913

7,809

20,489

38,451

33 03 05

07 10 08

4,134

2,134

3,133

3,133

04 03 15

07 10 09

2,125
150,842

0,285
148,067

1,883
148,755

1,883
145,747

0,128

0,057

0,463

0,000

0,000
3,007

7,937

20,546

38,773

7,809

20,489

38,311

0,813

0,813

0,285
145,902

0,285
142,894

0,128

0,057

0,463

0,000

0,000
3,007

0,082

0,020

0,360

0,000

0,000
0,844

0,082

0,020

0,360

0,000

0,000
0,844

0,000

0,000

0,000

1,001

0,242
1,243

0,000

0,000

0,000

1,321

0,000
1,321

1.5.5 

Budget implementation 2019: Decentralised agencies of Heading 3 - Natural Resources and Environment

Name of the decentralised agency

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

From 2021

Commitments

Payments

Total

Of which 
voted budget

Of which 
assigned 
revenues

Total

Of which 
voted budget

Of which 
assigned 
revenues

Carry-over of assigned 
revenue to 2020

Appropriations cancelled 
2019

(in million EUR)

Commitments

Payments

Commitments

Payments

European Fisheries Control Agency

11 06 64

08 10 01

16,910

16,910

16,747

16,506

0,241

16,747

16,506

0,241

0,163

0,163

0,000

07 02 05

09 10 01

1,587

1,587

1,564

1,550

0,014

1,564

1,550

0,014

0,023

0,023

0,000

0,000

0,000

07 02 06

09 10 02

45,466

45,466

45,213

39,260

5,953

45,213

39,260

5,953

0,253

0,253

0,000

0,000

Total decentralised agencies - heading

63,963

63,963

63,524

57,316

6,208

63,524

57,316

6,208

0,439

0,439

0,000

0,000

Part I - Decentralised agencies

Main budgetary trends 2021 - 41

European Chemicals Agency - 
Environmental directives and 
International conventions
European Environment Agency

1.5.4 Budget implementation 2019: Decentralised agency of Heading 4 - Migration and Border Management

Name of the decentralised agency

European Asylum Support Office 
(EASO)
European Border and Coast Guard 
Agency (Frontex)
European Agency for the operational 
management of large-scale IT systems in 
the area of freedom, security and justice 
(‘eu-LISA’)
Total decentralised agencies - heading 4

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

From 2021

Commitments

Payments

Total

Of which 
voted budget

Of which 
assigned 
revenues

Total

Of which 
voted budget

Of which 
assigned 
revenues

Carry-over of assigned 
revenue to 2020

Appropriations cancelled 
2019

(in million EUR)

Commitments

Payments

Commitments

Payments

18 03 02

10 10 01

102,432

102,432

96,686

94,033

2,653

96,686

94,033

2,653

5,746

5,746

0,000

18 02 03

11 10 01

323,628

323,628

307,289

290,186

17,103

307,289

290,186

17,103

16,339

16,339

0,000

18 02 07

11 10 02

295,326

143,306

288,403

287,044

1,359

138,063

136,703

1,359

0,920

0,920

6,003

0,000

0,000

4,323

721,386

569,366

692,378

671,262

21,116

542,038

520,922

21,116

23,005

23,005

6,003

4,323

1.5.5 

Budget implementation 2019: Decentralised agency of Heading 5 - Resilience, Security and Defence

Name of the decentralised agency

European Union Agency for Law 
Enforcement Cooperation (Europol)
European Union agency for law 
enforcement training (CEPOL)
European Monitoring Centre for Drugs 
and Drug Addiction (EMCDDA)
European Centre for Disease Prevention 
and Control
European Food Safety Authority

European Medicines Agency
Special contribution for orphan 
medicinal products

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

From 2021

Commitments

Payments

Total

Of which 
voted budget

Of which 
assigned 
revenues

Total

Of which 
voted budget

Of which 
assigned 
revenues

Carry-over of assigned 
revenue to 2020

Appropriations cancelled 
2019

(in million EUR)

Commitments

Payments

Commitments

Payments

18 02 04

12 10 01

139,412

139,412

138,305

137,147

1,159

138,305

137,147

1,159

1,107

1,107

0,000

18 02 05

12 10 02

9,647

9,647

9,308

8,847

0,461

9,308

8,847

0,461

0,339

0,339

0,000

18 06 02

12 10 03

15,309

15,309

15,287

15,097

0,190

15,287

15,097

0,190

0,022

0,022

0,000

17 03 10

14 10 01

61,086

61,086

59,207

56,754

2,453

59,206

56,753

2,453

1,879

1,879

0,000

17 03 11

14 10 02

80,396

79,696

79,953

77,792

2,162

79,253

77,092

2,162

0,442

0,442

0,000

17 03 12 01
17 03 12 02

14 10 03 01
14 10 03 02

37,597
11,702

37,597
11,702

23,795
11,702

9,167
11,364

14,627
0,338

23,795
11,702

9,167
11,364

14,627
0,338

13,803
0,000

13,803
0,000

0,000
0,000

0,000

0,000

0,000

0,001

0,000

0,000
0,000

Total decentralised agencies - heading 5

355,150

354,450

337,557

316,168

21,389

336,856

315,467

21,389

17,593

17,593

0,000

0,001

Part I - Decentralised agencies

Main budgetary trends 2021 - 42

1.5.6 

Budget implementation 2019: Decentralised agency of Heading 7 - Administration

Name of the decentralised agency

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

From 2021

Commitments

Payments

Total

Of which 
voted 
budget

Of which 
assigned 
revenues

Total

Of which 
voted 
budget

Of which 
assigned 
revenues

Carry-over of assigned 
revenue to 2020

Appropriations cancelled 
2019

(in million EUR)

Commitments

Payments

Commitments

Payments

Translation Centre for the Bodies of the 
European Union
Total decentralised agencies - heading 7

31 01 10

20 10 01

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

1.5.  7 Budget implementation 2019: Decentralised agencies - Total

Name of the decentralised agency

Total decentralised agencies

1 646,522

1 490,066

1 565,874

Up to 2020

From 2021

Commitments

Payments

Total

Of which 
voted 
budget
1 498,468

Of which 
assigned 
revenues

Total

67,406

1 413,163

Of which 
voted 
budget
1 345,786

Of which 
assigned 
revenues

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Carry-over of assigned 
revenue to 2020

Appropriations cancelled 
2019

(in million EUR)

Commitments

Payments

Commitments

Payments

67,376

52,738

52,738

27,910

24,165

The budget implementation tables for decentralised agencies should be read as follows:
Authorised appropriations include voted budget appropriations as well as assigned revenues (both EFTA credits and recovery of agency surpluses from previous years);

Authorised appropriations 2019 minus commitments (or payments) made in 2019 minus carry-over of assigned revenue to 2020 leads to appropriations cancelled (on the Commission side);
The carry-over of assigned revenue to 2020 (stemming from the recovery of agency surpluses for the financial year 2019) has been taken into account when calculating the EU contribution for 2021 (see also tables 1.4 
and DB 2021 Working Document Ш).

All budget implementation 2019 data in this document are based on provisional accounting closure (April 2020).

Part I - Decentralised agencies

Main budgetary trends 2021 - 43

1.6  Table decentralised agency staffing 2019

! .6.1 Staffing 2019: Decentralised agencies of Heading 1 - Single Market, Innovation and Digital

Name of the decentralised agency

Year of 
creation

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

European Union Aviation Safety Agency

European Maritime Safety Agency

European Union Agency for Railways

European Union Agency for Cýbersecurity (ENISA)

Body of European Regulators for Electronic Communications (BEREC) — 
Office

Agency for the Cooperation of Energy Regulators (ACER)

European Chemicals Agency — Chemicals legislation

European Chemicals Agency — Activities in the field of biocides legislation

European Banking Authority (EBA)

European Insurance and Occupational Pensions Authority (EIOPA)

European Securities and Markets Authority (ESMA)

European Union Agency for the Space Programme

2002

2002

2004

2004

2009

2009

2006

2012

2010

2010

2010

2004

680

212

148

59

16

67

404

50

155

124

210

139

656

204

139

51

14

67

394

45

144

113

155

138

Total decentralised agencies - heading 1

2 264

2 120

1.6.2 

Staffing 2019: Decentralised agencies of Heading 2 - Cohesion and Values

106

33

38

30

13

27

102

15

60

40

89

34

587

89

32

35

26

13

26

106

14

45

36

68

57

547

24

18

4

6

8

4

13

2

17

26

22

2

146

17

15

0

4

7

4

3

1

19

17

10

3

100

810

263

190

95

37

98

519

67

232

190

321

175

762

251

174

81

34

97

503

60

208

166

233

198

2 997

2 767

Name of the decentralised agency

European Foundation for the Improvement of Living and Working 
Conditions

European Agency for Safety and Health at Work

European Centre for the Development of Vocational Training (Cedefop)

European Union Agency for Fundamental Rights (FRA)

European Institute for Gender Equality (EIGE)

European Training Foundation (ETF)

European Union Agency for Criminal Justice Cooperation (Eurojust)

European Public Prosecutor's Office (EPPO)

European Labour Authority (ELA)

Total decentralised agencies - heading 2

Year of 
creation

1975

1994

1975

2007

2006

1990

2002

2017

2019

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

91

40

91

72

27

86

208

37

16

668

86

40

86

71

26

86

204

9

0

608

13

25

25

32

10

41

16

0

7

11

23

25

30

14

41

17

1

4

169

166

1

0

4

10

5

1

21

0

15

57

1

0

3

9

4

0

18

0

0

35

105

65

120

114

42

128

245

37

38

894

98

63

114

110

44

127

239

10

4

809

Part I - Decentralised agencies

Main budgetary trends 2021 - 44

ì .6.3 Staffing 2019: Decentralised agencies of Heading 3 - Natural Resources and Environment

Name of the decentralised agency

European Fisheries Control Agency

European Chemicals Agency - Environmental directives and International 
conventions

European Environment Agency

Total decentralised agencies - heading 3

Year of 
creation

2005

2012

1990

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

61

7

124

192

61

7

120

188

5

2

72

79

10

2

61

73

4

0

20

24

6

0

19

25

70

9

216

295

77

9

200

286

1.6.4 

Staffing 2019: Decentralised agency of Heading 4 - Migration and Border Management

Name of the decentralised agency

European Asylum Support Office (EASO)

European Border and Coast Guard Agency (Frontex)

European Agency for the operational management of large-scale IT systems 
in the area of freedom, security and justice (‘eu-LISA’)

Total decentralised agencies - heading 4

Year of 
creation

2010

2004

2011

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

284

859

172

1 315

214

367

154

735

95

577

88

760

72

199

61

332

4

194

11

209

9

168

8

185

383

1 630

271

2 284

295

734

223

1 252

1.6.5 

Staffing 2019: Decentralised agency of Heading 5 - Resilience, Security and Defence

Name of the decentralised agency

European Union Agency for Law Enforcement Cooperation (Europol)

European Union Agency for Law Enforcement Training (CEPOL)

European Monitoring Centre for Drugs and Drug Addiction (EMCDDA)

European Centre for Disease Prevention and Control

European Food Safety Authority

European Medicines Agency

Year of 
creation

1995

2005

1993

2004

2002

1993

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

591

32

76

180

320

591

570

30

72

174

313

583

211

19

34

100

131

178

673

192

17

34

99

131

187

660

71

3

1

5

15

45

140

66

5

1

1

15

28

116

873

54

111

285

466

814

828

52

107

274

459

798

2 603

2 518

Total decentralised agencies - heading 5

1 790

1 742

Part I - Decentralised agencies

Main budgetary trends 2021 - 45

ì. 6.6 Staffing 2019: Decentralised agency of Heading 7 - Administration

Name of the decentralised agency

Translation Centre for the Bodies of the European Union

Total decentralised agencies - heading 7

Year of 
creation

1994

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

193

193

180

180

30

30

22

22

0

0

0

0

223

223

202

202

1.6.  7 

Staffing 2019: Self-financed decentralised agencies

Name of the decentralised agency

European Union Intellectual Property Office (EUIPO)

Community Plant Variety Office (CPVO)

Single Resolution Board (SRB)

1.6.8 

Staffing 2019: Decentralised agencies - Total

Total decentralised agencies

Name of the decentralised agency

Year of 
creation

1993

1994

2014

Year of 
creation

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

775

43

400

1 218

829

44

350

1 223

193

5

0

198

199

6

0

205

74

0

35

109

65

0

22

87

1 042

48

435

1 525

1 093

50

372

1 515

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

Total decentralised agencies (excl fully self-financed agencies)

Total decentralised agencies

7 640

6 422

6 796

5 573

2 496

2 298

2 005

1 800

685

576

548

461

10 821

9 296

9 349

7 834

Part I - Decentralised agencies

Main budgetary trends 2021 - 46

2 INDIVIDUAL BUDGETARY FINANCIAL STATEMENTS

The individual budgetary financial statements include, by agency, information on the set-up of the agency, the EU 
contribution to and the budget of the agency (revenue and expenditure), the estimated surplus of 2019, the establishment 
plan, contract agents and Seconded National Experts, buildings, privileges and immunities, and evaluations.

2.1  Decentralised agencies of Heading 1 - Single Market, Innovation and Digital

2.1.1 

European Union Aviation Safety Agency - EASA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

BASIC REGULATION:

04 July 2018

11 
September
2018 (Entry into 
force)

Regulation (EU) No 2018/1139 of the 
European Parliament and of the Council on 
common rules in the field of civil aviation and 
establishing a European Union Aviation 
Safety Agency, and amending Regulations 
(EC) No 2111/2005, (EC) No 1008/2008, 
(EU) No 996/2010, (EU) No 376/2014 and 
Directives 2014/30/EU of the European 
Parliament and of the Council, and repealing 
Regulations (EC) No 552/2004 and (EC) No 
216/2008 of the European Parliament and of 
the Council and Council Regulation (EEC) No 
3922/91

Regulation (EC) No 2111/2005 on the 
establishment of a Community list of air 
carriers subject to an operating ban within the 
Community and on informing air transport 
passengers of the identity of the operating air 
carrier.

December

14 
2005

16 January 2006

(Entry into force)

Regulation (EU) No 996/2010 of the European 
Parliament and of the Council.

On the investigation and prevention of 
accident and incidents in civil aviation,

20 October 2010

December

02 
2010

(Entry into force)

The Regulation consolidates the scope of EU competence to cover the full 
spectrum of the aviation landscape and reinforce the European aviation 
system as a whole. EASA’s mandate continues to cover aviation safety 
management, airworthiness and environmental protection, aircrew, air 
operations, aerodromes, air traffic management (ATM) and air navigation 
services (ANS), and aircraft used by a third-country operators into, within 
or out of the EU. In addition, new technical areas are added, like unmanned 
aircraft, ground handling and aviation security (specifically cybersecurity). 
EASA’s role is also reinforced in areas, such as environmental protection, 
research and development, or international cooperation. Furthermore, the 
Regulation provides new tools, such as a possibility for some products and 
activities that would be normally excluded from the scope of the 
Regulation to be included (opt-ins) and for some products that would 
normally in the scope to the excluded from it (opt-out). It also allows the 
transfer of competent authority responsibilities between MS or from MS to 
EASA.

EASA shall communicate to the Commission all information that may be 
relevant in the context of updating the Community list as well as bring the 
Community list to the attention of passengers.

EASA participates in safety investigations and in cooperation with the 
competent authorities of the Member States in the exchange and analysis of 
information within the occurrence reporting systems

Regulation EU No 376/2014 of the European 
Parliament and of the Council.

On the reporting, analysis and follow-up of 
occurrences in civil aviation

03 April 2014

November

15 
2015

(Applicability
date)

EASA is involved in the exchange, evaluation, processing or analysis of 
occurrences that have a significant role to play in the identification of 
safety hazards and safety deficiencies. EASA shall establish mandatory and 
voluntary reporting systems to facilitate the collection of details of 
occurrences. The Agency and the Commission should provide technical 
support for the interoperability of the Aircraft Incident Reporting Systems 
(ECCAIRS) and with the ADREP taxonomy

1.2 Seat

Cologne, Germany

1.3 Budget Line

02 10 01 : European Union Aviation Safety Agency

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 47

1.4  Human Resources overview

1.4.1 Human Resources overview EASA

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

562

118

680

106

24

810

544

112

656

89

17

762

96,80%

94,92%

96,47%

83,96%

70,83%

94,07%

566

114

680

106

24

810

566

112

2

680

106

24

810

1.4.2 Human Resources overview (Fees and charges)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

378

76

454

60

514

367

71

438

51

489

97,09%

93,42%

96,48%

85,00%

95,14%

383

71

454

62

516

383

70

1

454

62

516

1.4.3 Human Resources overview (EU Contribution)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

184

42

226

46

24

296

177

41

218

38

17

273

96,20%

97,62%

96,46%

82,61%

70,83%

92,23%

183

43

226

44

24

294

183

42

1

226

44

24

294

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1  General revenues

REVENUES

2020

2021

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 48

EU contribution

Other Revenue

TOTAL REVENUES

Revenues estimated by the agency

Budget Forecast

37 954 000

179 898 035

217 852 035

38 900 000

181 289 116

220 189 116

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

TOTAL REVENUES

1.5.2 Expenditure Overview

1.5.2.1 Expenditure Overview EASA

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

98 736 000

98 736 000

102 284 000

102 284 000

21 184 000

21 184 000

22 159 081

22 159 081

97932035

97932035

95746035

95746035

217 852 035

217 852 035

220 189 116

220 189 116

1.5.2.2 Expenditure Overview (Fees and charges)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

70 064 000

70 064 000

71 683 000

71 683 000

13 978 000

13 978 000

14 666 000

14 666 000

93 160 035

93 160 035

91 313 035

91 313 035

177 202 035

177 202 035

177 662 035

177 662 035

1.5.2.3 Expenditure Overview (EU Contribution)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

28 672 000

28 672 000

30 601 000

30 601 000

7 206 000

7 206 000

7 493 081

7 493 081

4 772 000

40 650 000

4 772 000

40 650 000

4 433 000

42 527 081

4 433 000

42 527 081

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 49

2  Human Resources

2.1  Establishment plan posts

2.1.1 Establishment plan posts EASA

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

29

36

68

86

108

115

78

30

11

562

1

4

12

29

30

24

16

2

118

1

2

6

22

48

76

129

118

70

49

23

544

1

2

15

39

29

18

7

1

112

1

25

33

66

88

110

120

78

32

11

2

566

1

3

11

27

30

25

15

2

1

25

33

66

88

110

120

78

32

11

2

566

1

3

11

27

28

25

15

2

1

25

33

66

88

110

120

78

32

11

2

566

1

3

11

27

28

25

15

2

114

112

112

1

1

2

1

1

2

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 50

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

680

656

680

680

680

680

656

680

680

680

2.1.2 Establishment plan posts (Fees and charges)

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

19

24

40

56

72

82

58

22

4

1

1

4

16

40

46

74

85

54

31

15

1

15

24

48

69

73

67

52

25

8

1

1

15

24

48

69

73

67

52

25

8

1

1

15

24

48

69

73

67

52

25

8

1

378

367

383

383

383

1

2

6

14

22

16

13

2

76

1

6

28

17

14

4

1

71

1

1

11

10

20

17

10

1

71

1

1

11

10

19

17

10

1

70

1

1

11

10

19

17

10

1

70

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 51

 
 
 
c-
3
O 4)
S- -Ö
ÜSj tí 
tí
O

y c 

з
fe

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

1

1

454

438

454

454

454

454

438

454

454

454

2.1.3 Establishment plan posts (UE Contribution)

c.
3
O 4)
S- -Ö
ÜSj « 
tí
O

y C
3 з
3
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

10

12

28

30

36

33

20

8

7

1

2

6

8

30

55

33

16

18

8

10

9

18

19

37

53

26

7

3

1

10

9

18

19

37

53

26

7

3

1

10

9

18

19

37

53

26

7

3

1

184

177

183

183

183

2

6

15

8

8

3

2

9

11

12

4

3

2

17

10

8

5

1

2

17

9

8

5

1

2

17

9

8

5

1

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 52

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

42

41

43

42

42

1

1

1

1

226

218

226

226

226

226

218

226

226

226

2.2  External personnel

2.2.1  External personnel EASA

2.2.1.1 Contract Agents EASA

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

36

70

106

29

60

89

36

68

2

106

36

68

2

106

2.2.1.2 Seconded National Experts EASA

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

24

17

24

24

2.2.2  External personnel (Fees and charges)

2.2.2.1 Contract Agents (Fees and charges)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

20

40

11

40

21

40

1

21

40

1

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 53

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group I

TOTAL

60

51

62

62

2.2.2.2 Seconded National Experts (Fees and charges)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2.2.3  External personnel (EU Contribution)

2.2.3.1 Contract Agents (EU Contribution)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

16

30

46

18

20

38

15

28

1

44

15

28

1

44

2.2.3.2 Seconded National Experts (EU Contribution)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

24

17

24

24

3  Financial Resources

3.1  Revenues EASA

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

109 649 134

125 143 000

121 966 000

121 966 000

-2,54%

2 EU CONTRIBUTION

37 643 000

37 954 000

44 213 000

38 900 000

2,49%

- Of which assigned revenues deriving from 
previous years ' surpluses

92 157

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

2 265 330

2 302 585

2 682 305

2 649 386

15,06%

2 265 330

2 302 585

2 682 305

2 649 386

15,06%

545 677

628 000

628 000

628 000

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 54

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

54 620

144 375

565 415

464 695

464 695

-17,81%

52 194 000

51 259 035

55 581 035

55 581 035

8,43%

202 441 516

217 852 035

225 535 035

220 189 116

1,07%

3.1.2 Additional EU funding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Expenditure EASA

3.2.1.1 Commitment appropriations EASA

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

6 111 605

14 417 642

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

20 529 247

p.m.

p.m.

p.m.

Commitment appropriations EASA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

96 123 096

98 736 000

102 284 000

102 284 000

3,59%

81 171 417

82 927 000

86 172 000

86 172 000

74 084 951

74 738 000

77126 000

77126 000

3,91%

3,20%

7 086 466

8 189 000

9 046 000

9 046 000

10,47%

701 029

1 053 000

1 066 000

1 066 000

1,23%

8 841290

9 000 000

9 200 000

9 200 000

2,22%

303 156

512 293

129 577

43 413

298 000

674 000

140 000

97 000

298 000

674 000

140 000

97 000

298 000

674 000

140 000

97 000

4 420 921

4 547 000

4 637 000

4 637 000

0,00%

0,00%

0,00%

0,00%

1,98%

19 253 487

21 184 000

22 405 000

22 159 081

4,60%

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 55

EXPENDITURE

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Certification activities

Standardisation actvities

Development data base

Communication and publication

Meeting expenses

Translations and interpretation costs

Rulemaking activities

Commitment appropriations EASA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

9 821 995

10 039 000

10 332 000

10 332 000

2,92%

8 129 198

9 838 000

10 708 000

10 462 081

6,34%

312 713

824 302

165 279

189 000

945 000

173 000

189 000

971 000

205 000

189 000

971 000

0,00%

2,75%

205 000

18,50%

58 983 859

97 932 035

100 846 035

95 746 035

-2,23%

28 599 219

35 010 000

32 289 000

32 262 000

-7,85%

145 905

1 008 791

391 612

800 194

21 752

171 000

982 000

462 000

854 000

25 000

191 000

171 000

0,00%

1 665 000

1 183 000

20,47%

390 000

390 000

-15,58%

1 150 000

999 000

16,98%

25 000

25 000

0,00%

1 926 773

1 302 000

1 754 000

1 566 000

20,28%

Mission,entertainment and representation 
expenditure

5 897 100

6 948 000

6 994 000

6 951 000

0,04%

Technical training

ED activites

Special Operations Programmes

Other expenditure

TOTAL

3.2.1.2 Payment appropriations EASA

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

604 607

445 708

19 142 198

973 000

324 000

973 000

973 000

0,00%

4 189 000

50 881 035

51 226 035

51 226 035

174 360 442

217 852 035

225 535 035

220 189 116

-100%

0,68%

1,07%

Payment appropriations EASA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

95 710 284

98 736 000

102 284 000

102 284 000

3,59%

80 934 667

82 927 000

86 172 000

86 172 000

74 058 694

74 738 000

77126 000

77126 000

3,91%

3,20%

6 875 973

8 189 000

9 046 000

9 046 000

10,47%

670 947

1 053 000

1 066 000

1 066 000

1,23%

8 841290

9 000 000

9 200 000

9 200 000

2,22%

289 394

298 000

298 000

298 000

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 56

EXPENDITURE

Payment appropriations EASA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

392 147

122 343

39 141

674 000

140 000

97 000

674 000

140 000

97 000

674 000

140 000

97 000

4 420 355

4 547 000

4 637 000

4 637 000

VAR
2021/2020
(%)

0,00%

0,00%

0,00%

1,98%

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Certification activities

Standardisation actvities

Development data base

Communication and publication

Meeting expenses

Translations and interpretation costs

Rulemaking activities

Mission,entertainment and representation 
expenditure

Technical training

ED activites

Special Operations Programmes

Other expenditure

TOTAL

13 751 713

21 184 000

22 405 000

22 159 081

4,60%

9 126 246

10 039 000

10 332 000

10 332 000

2,92%

3 822 451

9 838 000

10 708 000

10 462 081

6,34%

238 131

415 106

149 779

189 000

945 000

173 000

189 000

971 000

205 000

189 000

0,00%

971 000

2,75%

205 000

18,50%

29 146 368

97 932 035

100 846 035

95 746 035

-2,23%

17 203 867

35 010 000

32 289 000

32 262 000

-7,85%

100 746

536 087

197 619

417 790

21 252

171 000

982 000

462 000

854 000

25 000

191 000

171 000

0,00%

1 665 000

1 183 000

20,47%

390 000

390 000

-15,58%

1 150 000

999 000

16,98%

25 000

25 000

0,00%

204 886

1 302 000

1 754 000

1 566 000

20,28%

5 477 962

6 948 000

6 994 000

6 951 000

0,04%

382 105

157 557

4 446 497

973 000

324 000

973 000

973 000

0,00%

4 189 000

50 881 035

51 226 035

51 226 035

138 608 365

217 852 035

225 535 035

220 189 116

-100%

0,68%

1,07%

3.2.2  Expenditure (Fees and charges)

3.2.2.1 Commitment appropriations (Fees and charges)

EXPENDITURE

Commitment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 57

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Certification activities

Standardisation actvities

Development data base

Communication and publication

Meeting expenses

Translations and interpretation costs

Rulemaking activities

Commitment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

67 273 561

70 064 000

71 683 000

71 683 000

2,31%

54 426 588

56 564 000

57 927 000

57 927 000

2,41%

50 705 374

52 287 000

53 286 000

53 286 000

3 721 214

4 277 000

4 641 000

4 641 000

437 160

695 000

701 000

701 000

1,91%

8,51%

0,86%

8 841290

9 000 000

9 200 000

9 200 000

2,22%

200 334

339 296

85 656

28 834

197 000

445 000

92 000

72 000

196 000

444 000

92 000

71 000

196 000

-0,51%

444 000

-0,22%

92 000

0,00%

71 000

-1,39%

2 914 403

2 999 000

3 052 000

3 052 000

1,77%

12 520 706

13 978 000

14 666 000

14 666 000

4,92%

6 766 071

6 670 000

6 752 000

6 752 000

1,23%

4 967 979

6 489 000

7 055 000

7 055 000

8,72%

207 815

469 448

109 393

128 000

580 000

111 000

127 000

598 000

134 000

127 000

-0,78%

598 000

3,10%

134 000

20,72%

54 203 491

93 160 035

91 313 035

91 313 035

-1,98%

28 596 083

34 471 000

31 723 000

31 723 000

-7,97%

23 640

490 663

229 366

423 712

16 480

225 741

46 000

541 000

339 000

577 000

19 000

256 000

46 000

742 000

281 000

722 000

19 000

520 000

46 000

0,00%

742 000

37,15%

281 000

-17,11%

722 000

25,13%

19 000

0,00%

520 000

103,12%

Mission,entertainment and representation 
expenditure

4 620 909

5 407 000

5 410 000

5 410 000

0,06%

Technical training

ED activites

Special Operations Programmes

Other expenditure

382 142

52 557

19 142 198

623 000

624 000

624 000

0,16%

50 881 035

51 226 035

51 226 035

0,68%

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 58

EXPENDITURE

Commitment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

TOTAL

133 997 758

177 202 035

177 662 035

177 662 035

0,26%

3.2.2.2 Payment appropriations (Fees and charges)

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Certification activities

Standardisation actvities

Development data base

Communication and publication

Meeting expenses

Translations and interpretation costs

Payment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

66 991 668

70 064 000

71 683 000

71 683 000

2,31%

54 256 903

56 564 000

57 927 000

57 927 000

50 679 117

52 287 000

53 286 000

53 286 000

3 5 77 786

4 277 000

4 641 000

4 641 000

2,41%

1,91%

8,51%

421 612

695 000

701 000

701 000

0,86%

8 841290

9 000 000

9 200 000

9 200 000

2,22%

191 240

259 722

80 874

25 997

197 000

445 000

92 000

72 000

196 000

444 000

92 000

71 000

196 000

-0,51%

444 000

-0,22%

92 000

0,00%

71 000

-1,39%

2 914 030

2 999 000

3 052 000

3 052 000

1,77%

9 143 927

13 978 000

14 666 000

14 666 000

4,92%

6 299 345

6 670 000

6 752 000

6 752 000

1,23%

2 366 890

6 489 000

7 055 000

7 055 000

8,72%

158 142

220 416

99 134

128 000

580 000

111 000

127 000

598 000

134 000

127 000

-0,78%

598 000

3,10%

134 000

20,72%

26 987 525

93 160 035

91 313 035

91 313 035

-1,98%

17 203 652

34 471 000

31 723 000

31 723 000

-7,97%

23 539

260 746

115 745

221 225

16 101

46 000

541 000

339 000

577 000

19 000

46 000

742 000

281 000

722 000

19 000

46 000

0,00%

742 000

37,15%

281 000

-17,11%

722 000

25,13%

19 000

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 59

EXPENDITURE

Rulemaking activities

Mission,entertainment and representation 
expenditure

Technical training

ED activites

Special Operations Programmes

Other expenditure

TOTAL

Payment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

113 373

256 000

520 000

520 000

103,12%

4 292 477

5 407 000

5 410 000

5 410 000

0,06%

623 000

624 000

624 000

0,16%

241 613

52 557

4 446 497

50 881 035

51 226 035

51 226 035

0,68%

103 123 120

177 202 035

177 662 035

177 662 035

0,26%

3.2.3  Expenditure (EU Contribution)

3.2.3.1 Commitment appropriations (EU Contribution)

Commitment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

28 849 535

28 672 000

30 601 000

30 601 000

6,73%

26 744 829

26 363 000

28 245 000

28 245 000

23 379 577

22 451 000

23 840 000

23 840 000

7,14%

6,19%

3 365 252

3 912 000

4 405 000

4 405 000

12,60%

263 869

358 000

365 000

365 000

1,96%

102 822

172 997

43 921

14 579

101 000

229 000

48 000

25 000

102 000

230 000

48 000

26 000

102 000

230 000

48 000

0,99%

0,44%

0,00%

26 000

4,00%

1 506 518

1 548 000

1 585 000

1 585 000

2,39%

6 732 781

7 206 000

7 739 000

7 493 081

3,98%

3 055 924

3 369 000

3 580 000

3 580 000

6,26%

3 161 219

3 349 000

3 653 000

3 407 081

1,73%

104 898

354 854

55 886

61 000

365 000

62 000

62 000

373 000

71 000

62 000

1,64%

373 000

2,19%

71 000

14,52%

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 60

EXPENDITURE

Commitment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Certification activities

Standardisation actvities

Development data base

Communication and publication

Meeting expenses

Translations and interpretation costs

Rulemaking activities

4 780 368

4 772 000

9 533 000

4 433 000

-7,10%

3 136

122 265

518 128

162 246

376 482

5 272

539 000

125 000

441 000

123 000

277 000

6 000

566 000

145 000

923 000

109 000

428 000

6 000

539 000

125 000

441 000

0,00%

0,00%

0,00%

109 000

-11,38%

277 000

6 000

0,00%

0,00%

0,00%

1 701 032

1 046 000

1 234 000

1 046 000

Mission,entertainment and representation 
expenditure

1 276 191

1 541 000

1 584 000

1 541 000

0,00%

Technical training

ED activites

Special Operations Programmes

Other expenditure

TOTAL

222 465

393 151

350 000

324 000

349 000

349 000

-0,29%

4 189 000

-100%

40 362 684

40 650 000

47 873 000

42 527 081

4,62%

3.2.3.2 Payment appropriations (EU Contribution)

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Payment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

28 718 616

28 672 000

30 601 000

30 601 000

6,73%

26 677 764

26 363 000

28 245 000

28 245 000

23 379 577

22 451 000

23 840 000

23 840 000

7,14%

6,19%

3298187

3 912 000

4 405 000

4 405 000

12,60%

Expenditure relating to Staff recruitment

249 335

358 000

365 000

365 000

1,96%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

98 154

132 425

41 469

13 144

101 000

229 000

48 000

25 000

102 000

230 000

48 000

26 000

102 000

230 000

48 000

26 000

1 506 325

1 548 000

1 585 000

1 585 000

0,99%

0,44%

0,00%

4,00%

2,39%

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

4 607 786

7 206 000

7 739 000

7 493 081

3,98%

2 826 901

3 369 000

3 580 000

3 580 000

6,26%

1 455 561

3 349 000

3 653 000

3 407 081

1,73%

79 989

61 000

62 000

62 000

1,64%

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 61

EXPENDITURE

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Certification activities

Standardisation actvities

Development data base

Communication and publication

Meeting expenses

Translations and interpretation costs

Rulemaking activities

Payment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

194 690

50 645

365 000

62 000

373 000

71 000

373 000

2,19%

71 000

14,52%

2 158 843

4 772 000

9 533 000

4 433 000

-7,10%

215

77 207

275 341

81 874

196 565

5 151

91 513

539 000

125 000

441 000

123 000

277 000

6 000

566 000

145 000

923 000

109 000

428 000

6 000

539 000

125 000

441 000

0,00%

0,00%

0,00%

109 000

-11,38%

277 000

6 000

0,00%

0,00%

0,00%

1 046 000

1 234 000

1 046 000

Mission,entertainment and representation 
expenditure

1 185485

1 541 000

1 584 000

1 541 000

0,00%

Technical training

ED activites

Special Operations Programmes

Other expenditure

TOTAL

3.3  Budget Outturn

140 492

105 000

350 000

324 000

349 000

349 000

-0,29%

4 189 000

-100%

35 485 245

40 650 000

47 873 000

42 527 081

4,62%

Regarding the EU Contribution, the provisional 2019 result shows a positive budget outturn of EUR 41 243. EASA 
intends to use this surplus to partially offset the 2016 budgetary imbalance.

Regarding the Fees & Charges, the provisional 2019 result shows a negative budget outturn of EUR -934 965.

The Fees & Charges Revenues amounted to EUR +109.6m, which is a positive delta of EUR +6.4m compared to the 2019 
Budget and EUR +4.3m higher than prior year 2018.

4  Justification of needs

Commission assessment

Human and Financial Resources

The Commission supports the stable staffing (Establishment Plan posts, Contract Agents and Seconded National Experts) 
for 2021.

The Commission proposes an EU contribution of EUR 38.9 million, which is slight increase compared to the budget of
2020.  The proposed EU contribution for 2021 is in line with the figures programmed following the new basic regulation,

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 62

including indexation. The proposed budget allows the agency to increase expenditure under Title 1 with 3.51% compared 
to 2020.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

4.1.1.1 Number of staff requested (Fees and charges)

The number of Fees and Charges post requested for 2021 is 454, hence identical to the 2019 and 2020 authorised Budget.

4.1.1.2 Number of staff requested (UE Contribution)

The Agency is asking for 226 posts in the 2021 EU contribution part, which is in line with the approved posts for 2020 to 
2016. EASA intends to offset the additional workload linked to the 2018 revision of its Basic Regulation, by 
implementing efficiency measures, and negative priorities. Title 1 is expected to increase by EUR+1.8m compared to 
2020 budget, due to a lower vacancy rate and anticipated salary adjustments.

4.1.2  Vacancy rate as of end 2019

4.1.2.1  Vacancy rate as of end 2019 (Fees and charges)

Temporary Agents post ended the year with 3.5% vacancy rate in the Fees and Charges segment.

4.1.2.2 Vacancy rate as of end 2019 (UE Contribution)

Temporary Agents post ended the year with 3.5% vacancy rate in the UE Contribution segment.

In total, across the two segments, the Agency had 24 temporary agent posts unoccupied, compared to an establishment 
plan of 680 approved posts. This represents an Agency vacancy rate of 3.5%.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

4.1.3.1 Standard abatement (’abatement forfaitaire’) applied (Fees and charges)

N/A

4.1.3.2 Standard abatement (’abatement forfaitaire’) applied (UE Contribution)

N/A

4.1.4  Salary assumption for calculating salary line (% applied)

4.1.4.1  Salary assumption for calculating salary line (% applied) (Fees and charges)

The salaries included in the DB2021 were calculated based on the assumption of a -2.7% average salary adjustment (0.6% 
Career Development/ Promotion, 0.8% Purchasing Power and Cost of Living, 1.25% Seniority-related salary adjustment, 
-1.25% Grade Mix and -4.1% Vacancy rate (only TA - offer letters excluded)).

4.1.4.2  Salary assumption for calculating salary line (% applied) (UE Contribution)

The salaries included in the DB2021 were calculated based on the assumption of a -2.7% average salary adjustment (0.6% 
Career Development/ Promotion, 0.8% Purchasing Power and Cost of Living, 1.25% Seniority-related salary adjustment, 
-1.25% Grade Mix and -4.1% Vacancy rate (only TA - offer letters excluded)).

4.1.5  Correction coefficient used

4.1.5.1  Correction coefficient used (Fees and charges)

99.3

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 63

4.1.5.2  Correction coefficient used (UE Contribution)

99.3

4.1.6  Exchange rate used (if applicable)

4.1.6.1  Exchange rate used (if applicable) (Fees and charges) 

N/A

4.1.6.2  Exchange rate used (if applicable) (UE Contribution) 

N/A

4.2  Financial Resources - Agency request

4.2.1  Title 1

4.2.1.1  Title 1 (Fees and charged)

The Title 1 trend shows a moderate increase of costs from 2020 to 2021 for approx. EUR 1.6m, mainly driven by the 
salary evolution of the staff, as detailed at paragraph 4.1.4.1.

4.2.1.2  Title 1 (UE Contribution)

Title 1 for EU Contribution is planned to increase in EUR 1.9m due to the salary evolution of the staff (career 
Development/Promotion, Purchasing Power and Cost of Living, Seniority-related salary adjustment), and a decreasing 
vacancy rate (from 5.0% to 4.1%), as detailed at paragraph 4.1.4.2.

4.2.2  Title 2

4.2.2.1  Title 2 (Fees and charges)

The increase of EUR 0.7m in costs compared to Budget 2020 is mainly a result of the increasing cost in information and 
communication technology following the effort to digitalise and improve processes of the Agency.

4.2.2.2  Title 2 (UE Contribution)

The increase of EUR 0.5m in costs compared to Budget 2020 are driven by:

- Effort to digitalise and improve processes: €0.3m;

- Opening of a regional office in South America, to increase the EASA presence in the area, including support to ICAO in 
the area: EUR 0.15m.

4.2.3  Title 3

4.2.3.1  Title 3 (Fees and charges)

Operational expenses are decreasing by EUR 2.2m compared to Budget 2020. This is mainly driven by a review of 
CORAL project timeline (EUR 2.4m). Various other minor adjustments, as NAA Outsourcing, Rulemaking studies, result 
in additional expenditures of EUR 0.2m

4.2.3.2  Title 3 (UE Contribution)

The rapid development of the aviation sector, new technologies and social awareness have placed additional demands on 
the Agency beyond the New Basic Regulation remits and above the current funding. The Agency will go beyond these 
additional demands and will focus on contributing to the six headline ambitions for Europe outlined by the new president 
of the Commission. Therefore, there is a requirement to increase Title 3 (UE Contribution) by EUR 4.8m, compared to 
Budget 2020, in line with the draft 2021 work programme and as requested in last year’s exercise.

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 64

If the additional funds cannot be allocated to the Agency, EASA will not be in a position to deliver the objectives and 
additional tasks in the areas of:

A. Advanced Aviation Safety (EUR 1.4m): -Protecting our European way of life-

B. New technologies (EUR 0.6m): -A Europe fit for the digital age-

C.  Support to Member states and European international foot print (EUR 0.25m): -A stronger Europe in the world-

D.  Environment (EUR 2.6m): -A European Green Deal-

43 Ad hoc grants and delegation agreements

4.3.1  Ad hoc grants and delegation agreements (Fees and charges)

N/A

4.3.2  Ad hoc grants and delegation agreements (UE Contributions)

EASA is signing contracts with DG DEVCO, DG MOVE, DG FPI, and EU Delegations to perform technical cooperation 
projects and promote/improve the level of aviation safety worldwide. The Agency received “earmarked” funds to finance 
these project activities. These projects may take different contractual forms but are done mostly through grants and 
delegation agreements.

As of January 2020, fourteen projects are ongoing with a total value of EUR 70m and an annualised budget of EUR 5.9m 
for 2021. Negotiations are currently ongoing for two other civil aviation support projects with an additional estimated 
contract value of EUR 6.7m.

In terms of Staff EASA is currently requesting 18 to 20 CA posts linked to this activity. The ad hoc grants/delegations 
agreements already signed as of today are projected to occupy 15 CA Post, and additional 4-6 Post are foreseen to cover 
future agreements which are currently under negotiations.

5  Other information

5.1 Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1

2

Neu Direktion Köln Konrad-

22 077

881

22 958

Adenauer-Ufer
3, 
Cologne

D-50668

6 812 706 Rental Period 

No

from
01.07.2016­
30.06.2036 with 
months
two 
handover period 
May and June 
2016

Every two year 
rental is reviewed 
and based on the 
German
Consumer Price 
Index. 
Next
update in 2021

Brussels Office

Avenue 
Conrtenbergh 
100, Brussels

de

540

404

944

343 180 Rental

01.03.2012­
28.02.2027

No

brake
Early 
clause forseen for 
Feb. 2021 and 
Feb. 2024

TOTAL

22 617

1 285 23 902

7 155 886

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 65

5.1.2  Current building(s) Other comments

5.1.3  Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European schools

EASA has signed service contracts with 6 international schools in the Cologne area as there is no European School in the 
area. In the school year 2019/2020, the Agency finances the attendance fees of EUR 14 455 per child in primary school 
and EUR 17 631 per child in secondary school. The attendance fees correspond to EASA established ceilings, which are 
revised annually.

5.3  Evaluation

The Management Board agreed in December 2017 to commission an independent external evaluation of EASA, 
according to Art. 62 of its Basic Regulation. The evaluation was launched in 2018 and an independent consultant 
('BearingPoint') tasked to evaluate more specifically the efficiency and robustness of EASA's SPD process, including by 
way of benchmarking this process against the practice applied by other Agencies. The final evaluation report concluded 
very positively and was endorsed by the MB in its meeting of December 2018. With the implementation of the report's 
recommendations confirmed by the PAR-AG, the MB finally closed this project in its meeting of June 2019.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Access to the crèche / 
kindergarten, garderie 
post-scolaire and 
European Schools of 
the EU institutions

Brussels

12 months VAT free for certain types of purchases (electrical goods, furniture, 
car etc.) based on the same agreement between the EC and the Belgium Minister 
of F oreign Affairs

In the absence of a European School 
in Cologne, EASA signed service 
contracts with international schools 
in the Cologne area

EASA is paying the school fees for children attending primary and secondary 
school in the international schools with which a service contract has been signed 
within the limit of a ceiling established per school year (EUR 14 455 per child in 
primary school and EUR 17 631 per child in secondary school 2019-2020)

Agreement between EASA & KVB 
(the company offering public 
transport services in the Cologne 
area)

EASA staff members can benefit (as any other employees working for a 
company located in the Cologne area) from a cheaper price for the public 
transport season ticket. The cost of the season ticket is deducted on a monthly 
basis from the EASA employees’ salaries who have subscribe via EASA for the 
public transport season ticket

FWC between EASA and a 
relocation company

EASA staff members can benefit from the services of a relocation company 
(once for 20hrs) to help them finding an accommodation and settling in the 
Cologne area.

Part I - Decentralised agencies

Individual budgetary financial statements - EASA 66

2.1.2 

European Maritime Safety Agency - EMSA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Regulation 1406/2002

27/06/2002

EMSA shall ensure high level of maritime safety and security, prevention of pollution 
and response to pollution by ships within the Community; technical and scientific 
assistance to the Member States and the Commission and high level of expertise in 
order to help them to apply Community legislation in the above-mentioned fields, to 
monitor its implementation and to evaluate the effectiveness of the measures in place.

Regulation 1644/2003

22/07/2003

Amendments refer to the right of access to documents, budget implementation and 
control.

Regulation 724/2004

31/03/2004

Regulation 100/2013,

15/01/2013

amending Regulation 
1406/2002

Regulation 911/2014

23/07/2014

replacing 
2038/2006

Regulation

Regulation 2016/1625

14/09/2016

amending Regulation 
(EC) 1406/2002

Maritime security (limited to ship, relevant companies and Recognised Security 
Organisations) and response to pollution by ships have been included within the 
mandate of the Agency. A specific new task, "to support with additional means in a 
cost efficient way the national pollution response actions in case of accidental or 
deliberate pollution caused by ships, upon request" has been added.

The mandate of EMSA is enlarged with prevention and response to marine pollution 
caused by oil and gas installations. The Agency shall cooperate with the Member 
States and the Commission and provide them also with operational assistance in the 
relevant fields of activities. EMSA shall contribute to the overall efficiency of maritime 
traffic and maritime transport so as to facilitate the establishment of a European 
maritime transport space without barriers. The tasks are divided in core and ancillary.

The regulation determines the EU financial contribution to EMSA budget for the 
implementation of the tasks assigned to it in the field of response to marine pollution 
caused by ships and oil and gas installations

The regulation improves the cooperation and coordination between the EU agencies in 
order to enhance synergies between their services, to provide more efficient and cost 
effective multipurpose services to national authorities in view of coastguard functions.

1.2  Seat

Lisbon, Portugal

1.3  Budget Line

02 10 02 : European Maritime Safety Agency

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Administrators (AD)

Assistants (AST)

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

152

60

147

57

96,71%

95,00%

152

60

152

60

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 67

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues EMSA

212

33

18

263

204

32

15

251

96,23%

96,97%

83,33%

95,44%

212

33

18

263

212

33

18

263

REVENUES

2020

2021

EU contribution

Other Revenue

TOTAL REVENUES

Revenues estimated by the agency

Budget Forecast

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

79 434 610

2 188 432

81 623 042

80 746 701

82 620 000

2 220 579

2 559 015

82 967 280

85 179 015

82 620 000

2 559 015

85 179 015

1.5.1.2 Additional EU funding: contribution, grant and service level agreements EMSA

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

3 177 828

3 177 828

2 000 000

2 000 000

10 225 000

10 225 000

9 490 000

9 490 000

10 100 000

10 100 000

22 892 828

22 892 828

12 100 000

12 100 000

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Project Financed Actions

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

26 965 000

26 965 000

28 068 451

28 068 451

4 352 492

4 352 492

4 731 688

4 731 688

50 305 550

51 649 788

52 378 876

52 378 876

p.m.

p.m.

p.m.

p.m.

81 623 042

82 967 280

85 179 015

85 179 015

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 68

2  Human Resources

2.1  Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

1

1

2

4

10

17

16

33

27

24

10

5

3

149

1

1

1

3

1

1

1

3

2

7

12

21

34

20

21

6

18

1

1

1

1

2

4

10

17

20

40

31

18

3

3

1

2

5

12

20

30

35

24

15

3

2

1

1

1

1

2

5

12

20

30

35

24

15

3

2

144

3

149

3

149

3

149

1

1

6

17

20

12

3

60

1

1

5

14

21

9

4

1

1

57

1

3

8

20

18

10

60

1

3

13

22

15

6

60

1

3

13

22

15

6

60

3

209

3

201

3

209

3

209

3

209

212

204

212

212

212

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 69

 
 
 
2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

posts 

posts

posts 

posts

posts 

posts

posts 

posts

posts 

posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

TOTAL

2.2  External personnel

2.2.1  Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

12

3

16

2

33

10

3

17

2

32

11

3

17

2

33

11

3

17

2

33

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

18

15

18

18

3  Financial Resources

3.1  Revenues

3.1.1  General Revenues

3.1.1.1 Commitment appropriations

REVENUES

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

291 171

300 000

300 000

300 000

0,00%

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

77 991 362

79 434 610

82 968 000

82 620 000

4,01%

952 587

6 029 204

2 286114

2286114

-62,08%

1 887 391

1 798 432

1 976 706

2 169 015

20,61%

1 887 391

1 798 432

1 976 706

2 169 015

20,61%

144 414

90 000

90 000

90 000

0,00%

6 

REVENUES FROM SERVICES

35 975 251

p.m.

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 70

 
 
 
REVENUES

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

116 289 589

81 623 042

85 334 706

85 179 015

4,36%

RENDERED AGAINST PAYMENT

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

3.1.1.2 Payment appropriations

REVENUES

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

0,00%

2,32%

1 REVENUE FROM FEES AND CHARGES

291 171

300 000

300 000

300 000

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

74 626 006

80 746 701

82 732 963

82 620 000

952 587

6 029 204

2 286114

2286114

-62,08%

1 805 950

1 830 579

1 970 948

2 169 015

18,49%

1 805 950

1 830 579

1 970 948

2 169 015

18,49%

4 396

90 000

90 000

90 000

0,00%

20 090 306

p.m.

96 817 829

82 967 280

85 093 911

85 179 015

2,67%

3.1.2  Additional EUfunding: contribution, grant and service level agreements

3.1.2.1 Commitment appropriations

REVENUES

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.1.2.2 Payment appropriations

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

5281 173

3 177 828

2 000 000

2 000 000

-37,06%

15 210 097

10 225 000

-100%

14 646 627

9 490 000

10 100 000

10 100 000

6,43%

35 137 897

22 892 828

12 100 000

12 100 000

-47,15%

REVENUES

Payment appropriations

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 71

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 384 110

3 177 828

2 000 000

2 000 000

-37,06%

8 794 064

10 225 000

-100%

8 442 258

9 490 000

10 100 000

10 100 000

6,43%

19 620 432

22 892 828

12 100 000

12 100 000

-47,15%

3.2  Expenditure

3.2.1  Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

26 228 459

26 965 000

28 068 451

28 068 451

4,09%

24 223 028

25 291 667

26 345 451

26 345 451

21 695 356

22 660 571

23 629 951

23 629 951

2 527 672

2 631 096

2 715 500

2 715 500

4,17%

4,28%

3,21%

Expenditure relating to Staff recruitment

248 726

327 337

320 000

320 000

-2,24%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Information Services & Databases

Information and Communication

98 000

35 000

185 030

250 675

38 000

1 150 000

90 000

35 000

230 000

298 996

22 000

670 000

95 000

35 000

240 000

300 000

33 000

700 000

95 000

35 000

5,56%

0,00%

240 000

4,35%

300 000

0,34%

33 000

50,00%

700 000

4,48%

4 260 849

4 352 492

4 731 688

4 731 688

8,71%

3 390 190

3 505 581

3 664 935

3 664 935

4,55%

519 655

508 504

710 696

710 696

39,76%

83 646

57 263

90 000

120 095

33 000

101 500

78 907

125 000

36 400

104 750

79 907

135 000

36 400

10,30%

104 750

79 907

135 000

3,20%

1,27%

8,00%

49 825 030

50 305 550

52 534 567

52 378 876

4,12%

5 221 507

5 324 996

6496 312

6 496 312

22,00%

159 380

175 000

200 000

200 000

14,29%

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 72

EXPENDITURE

Operational Workshops & Training

Studies in support of the Agency's operations

Operational missions

L.R.I.T.

Anti Pollution Measures

Cooperation on Coast Guard Functions

Title 4 - Project Financed Actions

Maritime Information Services

Assistance to Candidate and ENP Countries

Surveillance SLAs

CleanSeaNet Services to Third Parties

COPERNICUS

EQUASIS

THETIS Modules

Miscellaneous

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 184 467

1 146 800

961 000

961 000

-16,20%

671 070

678 400

393 100

680 000

1 353 100

1 353 100

244,21%

680 000

680 000

0,00%

1 461 664

1 436 000

1 281 000

1 281 000

-10,79%

28 659 625

26 100 000

23 363 500

23 363 500

-10,48%

11 788 917

15 049 654

18 199 655

18 043 964

19,90%

35 975 251

1 223 945

4 197 601

14 646 627

15 069 724

690 645

83 705

63 004

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

116 289 589

81 623 042

85 334 706

85 179 015

4,36%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

26 092 582

26 965 000

28 068 451

28 068 451

4,09%

24 212 340

25 291 667

26 345 451

26 345 451

21 689 648

22 660 571

23 629 951

23 629 951

2 522 692

2 631 096

2 715 500

2 715 500

4,17%

4,28%

3,21%

Expenditure relating to Staff recruitment

223 478

327 337

320 000

320 000

-2,24%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

92 625

18 754

152 147

226 115

26 200

1 140 923

90 000

35 000

230 000

298 996

22 000

670 000

95 000

35 000

240 000

300 000

33 000

700 000

95 000

35 000

5,56%

0,00%

240 000

4,35%

300 000

0,34%

33 000

50,00%

700 000

4,48%

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

3 583 965

4 352 492

4 731 688

4 731 688

8,71%

2 907 062

3 505 581

3 664 935

3 664 935

4,55%

423 751

508 504

710 696

710 696

39,76%

40 685

33 000

36 400

36 400

10,30%

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 73

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

43 816

60 299

108 352

101 500

78 907

125 000

104 750

79 907

135 000

104 750

79 907

135 000

VAR
2021/2020
(%)

3,20%

1,27%

8,00%

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Information Services & Databases

Information and Communication

Operational Workshops & Training

Studies in support of the Agency's operations

Operational missions

L.R.I.T.

Anti Pollution Measures

Cooperation on Coast Guard Functions

Title 4 - Project Financed Actions

Maritime Information Services

Assistance to Candidate and ENP Countries

Surveillance SLAs

CleanSeaNet Services to Third Parties

COPERNICUS

EQUASIS

THETIS Modules

Miscellaneous

TOTAL

3.3  Budget Outturn

47 050 976

51 649 788

52 293 772

52 378 876

1,41%

5 794 387

6 226 555

6 608 688

6 608 688

6,14%

149 774

789 785

267 910

584 957

175 000

1 019 129

593 100

680 000

200 000

905 100

303 100

680 000

200 000

14,29%

905 100

-11,19%

303 100

-48,90%

680 000

0,00%

0,20%

1 400 405

1 328 346

1 331 000

1 331 000

22 837 608

25 175 000

23 377 174

23 462 278

-6,80%

15 226 150

16 452 658

18 888 710

18 888 710

14,81%

20 090 306

214 509

2 233 660

8 442 258

p.m.

8 730 004

444 170

25 705

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

96 817 829

82 967 280

85 093 911

85 179 015

2,67%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 2 286 114.

4  Justification of needs 

Commission Assessment 

Human Resources

The Commission supports the Agency’s request for a stable establishment plan (212 posts) for 2021. This represents 
stabilisation since 2018. External staff to be financed by the EU contribution, is also stable since 2018 with 33 Contract 
Agents and 18 Seconded National Experts.

Financial Resources

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 74

An EU contribution of EUR 82 620 000 will enable the Agency to fulfil its mandate. EMSA has a fundamental role in the 
maritime transport domain to ensure the free movement of people and goods, promote the highest safety and security 
standards in the context of increasing traffic and more complex security threats, and support the sector’s contribution to 
the protection of the marine environment and decarbonisation of transport as well as to the European Green Deal and its 
ambitious objectives.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

The Agency requests for 2021 an establishment plan of 212 posts and foresees 33 Contract Agents (CAs) and 18 
Seconded National Experts (SNEs) to be financed by the EU contribution. All figures represent stabilisation since 2018 
and are in line with the Agency Instructions outlined in the Budget Circular of 20 December 2019.

4.1.2  Vacancy rate as of end 2019

Against an establishment plan of 212 posts, the occupation rate at the end of 2019 was 96,23%. The vacancy rate at the 
end of 2019 was therefore 3,77%.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

Due mainly to consecutive increases in the coefficient corrector and annual adjustments since 2016, no standard 
abatement can be applied to 2021.

4.1.4  Salary assumption for calculating salary line (% applied)

The increase in annual adjustment for 2019 (increase of 2%) and coefficient corrector impact (from 85,7% to 88,6%) have 
been considered. Overall this impact results in an increase of 5,38%. In addition, annual adjustments for 2020 and 2021 
(retroactive from July 2021) and variations in coefficient corrector will impact the appropriations needed.

4.1.5  Correction coefficient used

88,6% weighting for Portugal at 01.2020.

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - Agency request

4.2.1  Title 1

The requested amount under this title is needed primarily to cover the costs of salaries and allowances of statutory staff 
(permanent and temporary agents). In addition, the request covers non-statutory staff (national experts, contract agents 
and interim staff), training actions and social measures.

Title 1 has increased compared to 2020 (4,09 % of both commitment and payment appropriations) due to the annual 
adjustment of salaries and the recent upward trend of the coefficient corrector for Portugal.

4.2.2  Title 2

The main entry is the rental and associated costs for the Agency’s premises, with EUR 3 664 935 allocated to the relevant 
chapter under this title (chapter 2.0). EUR 90 000 will be covered with miscellaneous revenue (rental of the EMSA 
Conference Centre to the EMCDDA). The overall increase in Title 2 compared to 2020 (+8,71% of both commitment and 
payment appropriations) is due to building related expenses including indexation, and ICT expenses.

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 75

4.2.3 Title 3

This title supports the projects and operational services operated and delivered by the Agency. The overall amount is 
essential for the Agency to be in a position to carry out its tasks and continue to deliver support and services to a high 
standard, in line with the needs and expectations of its key stakeholders, the Commission and the Member States. 
Furthermore, the requested budget is crucial to ensure that the agency’s services are in step with evolving priorities and 
technological developments, notably in relation to migration & security. The requested budget is also key for the 
Agency’s specific role in contributing to more efficient and cost-effective multipurpose services to national authorities 
carrying out coastguard functions; and in relation to decarbonisation and the Agency’s potential role in supporting the 
maritime sector’s contribution to the climate neutral ambition and the development of an ETS system for shipping.

4.2.4  Title 4

Title 4 covers project financing earmarked for specific actions entered as p.m. (pro memoria). 

See point 4.3 for further information.

4.3 Ad hoc grants and delegation agreements

Date 
signature

of

Duration

Counterp
art

Short Description

Contribution agreements

IPA II

December
2019

Until
October
2022

DG
NEAR

Amount

Preparatory measures for the future 
participation of relevant IPA II 
beneficiaries in EMSA

Number of 
CA

Number of 
SNE

2021

n/a

n/a

n/a

Amount

not known

Copernicus

Maritime
Surveillance

December
2015

Until
December
2020

DG
GROW

Implementation of Copernicus Maritime 
Surveillance Services

Number of 
CA

Number of 
SNE

Grant agreements

SAFEMED IV 
EuroMed 
Maritime Safety 
Project

December
2016

51 months

DG
NEAR

BCSea Maritime 
Safety, Security 
and
Environmental 
Protection 
B&CS Regions

in

December
2016

51 months

DG
NEAR

EC Funds for 
candidate and 
potential

December
2017

April

2020

DG
NEAR

Award of a financial contribution by the 
Contracting Authority to finance the 
implementation of the action entitled: 
SAFEMED IV, Euromed Maritime 
Safety Project

Amount

Number of 
CA

Number of 
SNE1

Award of a financial contribution by the 
Contracting Authority to finance the 
implementation of the action entitled: 
Maritime Safety, security and marine 
environmental protection in the Black 
and Caspian Sea Regions

Amount

Number of 
CA

Number of 
SNE2

Award of a financial contribution by the 
Contracting Authority to finance the 
implementation of the action called:

Amount

Number of 
CA

not known

n/a

0

2

0,5

0

2

0,5

n/a

n/a

1  1 SAFEMED IV and Maritime Safety, Security and Environmental Protection in the Black and Caspian Sea Regions will share 1 SNE.
2 See previous footnote.

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 76

candidate

Interoperability
project

Sept.

2018

Sept. 2021

DG
MARE

CISE
Transitional
Phase

April

2019

Until
October
2021

DG
MARE

Service Level Agreements

FRONTEX SLA

EFCA SLA

May

2016

June

2015

Indefinite

FRONT
EX

Indefinite EFCA

Other project financed actions3

THETIS-EU

March 2018

September
2020

DG
ENV

THETIS-MRV March 2016

March
2020

DG
CLIMA

Preparatory 
the
measures 
participation of enlargement countries in 
EMSA’s work.

for 

Number of 
SNE

Promotion of interoperability between 
industry and competent authorities in the 
European Maritime Single Window 
(EMSW) environment under the CISE 
Process

Amount

Number of 
CA

Number of 
SNE

n/a

n/a

n/a

n/a

Amount

2 000 000

Ad-hoc Grant agreement for the 
implementation of the action “Setting up 
and enabling the transitional phase to 
CISE Operations”

Number of 
CA

Number of 
SNE

Service Level Agreement between the 
European Border and Coast Guard 
Agency (EBCGA) and the European 
Maritime Safety Agency (EMSA) for the 
provision of surveillance tools and 
services in support of Frontex activities, 
including for the implementation of the 
EUROSUR framework.

Amount

Number of 
CA

Number of 
SNE

Service Level Agreement between the 
European Fisheries Control Agency 
(EFCA) and the European Maritime 
Safety Agency for the provision and 
cooperation on maritime surveillance 
services

Amount

Number of 
CA

Number of 
SNE

Cooperation Agreement for the support 
of the implementation of Directive (EU) 
2016/802 of the European Parliament 
and of the Council of 11 May 2016 

Amount

Number of 
CA

relating to a reduction in the sulphur 
content of certain liquid fuels, and 
technical assistance actions relevant to 
the Energy Community

Number of 
SNE

Support for the implementation of 
Regulation on the monitoring, reporting 
and verification of emissions of carbon 
dioxide, from maritime transport and 
amending Directive 2009/16/EC on Port 
State Control and relevant technical 
Assistance

Amount

Number of 
CA

Number of 
SNE

4

n/a

10 000 000

9

n/a

100 000

n/a

n/a

n/a

n/a

n/a

n/a

n/a

n/a

EQUASIS

May

2000

No end 
date

EQUASI
S
members

MOU on the establishment of the 
Equasis information system

Number of 
CA

Number of

n/a

n/a

Amount

450 000

* Other project financed actions includes legal instruments that have been concluded before 1 July 2019 (entry into force of current EMSA Financial Regulation).

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 77

SNE

Amount

12 550 000

Number of 
CA

Number of 
SNE

17

1

Total

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

EMSA HQ

Lisbon

10 180

486,84

10
666,84

1 958 784 as of 01/05/2009 
for a period ol 
25 years

Lease Agreement N/A

1

2

3

4

5

Conference Centre 
with
(shared 
EMCDDA

Lisbon

Palacete (shared with 
EMCDDA

Lisbon

Underground parking 
(101 spots)

Lisbon

External parking (49 
spots)
TOTAL

Lisbon

2 116,26

2 116,26

326 345 as of 01/05/2009 
for a period of 
25 years

Lease Agreement N/A

1 933,9

1 933,9

87 764

Service 
Level
Agreement with 
EMCDDA

N/A

156 196 as of 01/05/2009 
for a period of 
25 years

Lease agreement N/A

Lease agreement N/A

14
230,16

486,84

14 717

2 529 089

5.1.2  Current building(s) Other comments

N/A

5.1.3 Building projects in the planning phase

External parking (49 spots), Lisbon: Current lease agreement with APL temporarily suspended. Contacts with Camara 
Municipal de Lisboa.

5.1.4 Building projects submitted to the European Parliament and the Council

N/A

5.2  European schools

Not Applicable to EMSA, as there are no European Schools in Lisbon. The Agency is actively exploring with the 
competent Portuguese authorities the possibility of setting up an Accredited European School in Lisbon.

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 78

5.3 Evaluation

The last evaluation from May 2017 concluded that by operating at EU level, EMSA is providing significant added value 
and has become an important and respected player in the maritime community. The agency’s efficiency has increased, 
demonstrated by a lower share of overhead expenditure, the accomplished new tasks without additional resources and also 
due to the performance management system used by the Agency. The cost effectiveness of the Agency’s activities is 
assessed positively. As a result, the evaluation concludes that EMSA’s services and products are cost-effective and that 
EMSA provides value for money within the context of the EU maritime sector and within all areas of work. The full 
evaluation report is available on the agency’s website: http://emsa.europa.eu/who-are-we/admin-board/evaluation- 
activities.html

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / 
diplomatic status

Education / day care

Privileges granted to staff

In July 2004, the Protocol between the Government of 
the Portuguese Republic and EMSA was signed 
covering the relations between the Agency and 
Portugal as its host State.

Privileges granted: exemption from direct taxes; 
exemption from purchase tax on goods and services;

exemption from customs duties and from any taxes on 
imports and exports; exemption from any duties and 
any import restrictions on vehicles of official use; 
exemption from road tax for vehicles under “special 
registration” (diplomatic plates); exemption from 
taxation on fuel and lubricants; replacement of 
official vehicles every 5 years; special status of the 
Agency Headquarters (Similar to Diplomatic 
mission); security staff with special authorisation to 
carry firearms; exemption from any charges for Visas 
and other authorisations for EMSA guests.

Comparable category of the members of 
diplomatic corps in Portugal; exemption 
from national taxes on earning, salaries 
and respective payments paid by the 
Agency; immunity from jurisdiction as 
regards acts carried out by the staff 
member in official capacity; exemption 
from purchase tax on goods and services 
(VAT); exemption from customs duties 
and from any taxes on imports and exports 
(duty-free); exemption from any duties and 
any import restrictions on vehicles of 
official/private use; exemption from road 
tax for vehicles under “special 
registration” 
plates);
exemption from taxation on fuel and 
lubricants; replacement of official/private 
vehicles once after 4 years.

(diplomatic 

Providing access to schools in the mother 
tongue of the staff member is an issue that the 
Agency has taken seriously and therefore in 
2005 the Agency has adopted a social measure 
"multilingual tuition for children of EMSA 
staff' in Lisbon.

Under this social measure EMSA currently 
assists in providing access to English, French, 
German, Spanish and Swedish schools. The 
Agency covers the school fees through direct 
agreements between the Agency and the 
relevant schools. This social measure is taken 
upon the Agency's own initiative and is paid by 
the Agency budget (no involvement of the 
hosting State).

This social measure is not intended to replace 
the educational allowance, as provided by the 
Staff Regulations.

Educational allowances are duly determined and 
paid when due.

Part I - Decentralised agencies

Individual budgetary financial statements - EMSA 79

2.1.3 

European Union Agency for Railways - ERA

1  Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Regulation (EC) No 881/2004

29/04/2004

(repealed)

The Agency has to contribute, at technical level, to the implementation of the EU legislation for improving 
the competitive position of the rail sector by reinforcing the interoperability between railways systems and at 
developing a common approach in terms of safety of the European railways in order to contribute to the 
creation of a European rail open space, without borders and offering a high level of safety.

Regulation (EC) No 1335/2008 
amending regulation 881/2004

16/12/2008

Regulation (EC) No 454/2011

05/05/2011

(Telematic applications for 
passenger services (TAP TSI))

Regulation (EC) No 1335/2008 
amending regulation 881/2004

Regulation (EC) No 1371/2007)

Regulation (EC) No 328/2012 
amending regulation 62/2006 
(Telematic applications for 
freight services (TAF TSI))

16/12/2008

23/10/2007

17/04/2012

Regulation (EC) No 1335/2008 
amending regulation 881/2004

16/12/2008

New tasks allocated to the Agency: overseeing the mutual recognition of vehicle authorisation (cross 
acceptance) including the specification of the parameters to be checked for authorisation to place vehicles in 
service and a full classification of the equivalence or otherwise of the national rules of the Member States 
used for vehicle authorisation; providing technical opinions on the equivalence of national rules, refusals of 
authorisation to place into service, urgent modifications to the TSIs and the conformity of projects with TSIs; 
recommending a system of certification of the Entity in Charge of Maintenance for railway vehicles; make 
recommendations on the mechanisms for implementing the Train Drivers (licensing) Directive; drawing up 
specifications for registers of vehicles, vehicle types, and infrastructure; managing the European Rail Traffic 
Management System (ERTMS) change control, version management and test specifications. Evaluating the 
certification process of ERTMS, the costs and benefits of centralising verification and testing at community 
level and maintaining consistency between Notified Bodies involved in ERTMS

New or permanent tasks allocated to the Agency: ensure the development of new technical specifications for 
advanced ticketing (ticket on departure and manifest on list) and for intermodal timetables and fares; monitor 
the development and implementation of TAP target system (according to delivered master plans) and liaisons 
with EU member states and smaller railways/ticket vendors; publish reference files necessary to implement 
the future TAF target system; ensure the controlled change of the technical interface descriptions and to 
inform EC about these changes by managing a web based registry which contains above changes; assess the 
compliance of IT solutions developed for the future TAF target system.

New or permanent tasks allocated to the Agency: review of Regulation 328/2012 in order to ensure that the 
data provision needs of professional freight customers are met appropriately; monitor the development and 
implementation of TAF target system and liaisons with EU member states and smaller railways/professional 
freight customers; publish various reference files necessary to implement the future TAF target system; 
ensure the controlled change of the technical interface descriptions which are mandatory annexes to the 
Regulation 328/2012 and to inform EC about these changes, management of a web based registry which 
contains above changes; assess the compliance of IT solutions developed for the future TAP target system.

Council Regulation establishing

the Shift2Rail joint undertaking

Regulation
adopted

on
16/06/2014

The Agency receives observer status on the Governing Board and shall contribute to the definition and 
implementation of the S2R Master Plan by performing advisory tasks: (a) Proposing possible amendments to 
the S2R Master Plan and to the annual work plans, (...) (b) Proposing (...) technical standards for research, 
development and validation activities with the view to guaranteeing the interoperability and safety results; (c) 
Reviewing the common developments for the future system and contributing to defining target systems in 
regulatory requirements and (d) Reviewing project activities and results (...).

Regulation (EU) N° 2016/796

11/05/2016

Regulation (EU) N° 2016/796

11/05/2016

Directive (EU) 2016/798 on 
railway safety (Recast)

11/05/2016

Directive (EU) 2016/797 on the 
interoperability of the rail 
system within the European 
Union (recast)

11/05/2016

ERA shall contribute to the further development and functioning of a single European railway area without 
frontiers, by guaranteeing a high level of railway safety and interoperability, while improving the competitive 
position of the railway sector; contribute, on technical matters, to the implementation of EU legislation by 
developing a common approach to safety and the level of interoperability on the Union rail system; follow the 
development of national railway rules in order to support the performance of national authorities acting in the 
fields of railway safety and interoperability and to promote the optimisation of procedures; perform the role of 
Union authority responsible for issuing authorisations for the placing on the market of railway vehicles and 
vehicle types and for issuing single safety certificates for railway undertakings; take full account of the 
process of enlargement of the Union and of the specific constraints relating to rail links with third countries

ERA shall issue single EU-wide safety certificates to railway undertakings and vehicle authorisations for 
operation in more than one country to train manufacturers, in cooperation with National Safety Authorities 
(NSAs) after a three year transition period, sign cooperation agreements with all NSAs based on a 
cooperation arrangement framework subject to adoption by the Agency’s Management Board; develop a 
common information and communication platform with a virtual One-Stop-Shop functionality in cooperation 
with NSAs, on the basis of a draft prepared by the Agency, taking into account the results of a cost-benefit 
analysis, and will be adopted by the Agency’s Management Board; grant pre-approval for European Rail 
Traffic Management System (ERTMS) infrastructure before this infrastructure being authorised by the NSA, 
in order to enable seamless cross-border traffic on the European continent; facilitate cooperation between the 
NSAs, the national investigating bodies and representative bodies from the railway sector acting at Union 
level in order to promote good practice, the exchange of relevant information and the collection of railway- 
related data, and to monitor the overall safety performance of the Union rail system.

Regulation (EU) N° 2016/796

11/05/2016

The agency shall act as the system authority to ensure the coordinated development of telematics applications 
in the Union, in accordance with relevant TSIs; define, publish and apply the procedure for managing requests 
for changes to specifications for telematics applications; set up, maintain and update a register of requests for 
changes; develop and maintain the technical tools for managing the different versions of specifications for

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 80

Regulation (EC) No 1371/2007

23/10/2007

telematics applications and to ensure backward compatibility; assist the Commission in the monitoring of 
deployment of specifications for telematics applications in accordance with relevant TSIs.

1.2  Seat

Valenciennes and Lille, France

1.3  Budget Line

02 10 03 : European Union Agency for Railways

1.4  Human Resources overview

1.4.1  Human Resources overview ERA

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

111

37

148

38

4

190

104

35

139

35

174

93,69%

94,59%

93,92%

92,11%

0,00%

91,58%

113

35

148

36

4

188

116

35

151

36

4

191

1.4.2 Human Resources overview (Fees and charges)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

12

12

3

15

1.4.3 Human Resources overview (EU Contribution)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

111

37

148

104

35

139

93,69%

94,59%

93,92%

113

35

148

104

35

139

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 81

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

38

4

190

35

174

92,11%

0,00%

91,58%

36

4

188

33

4

176

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

27 560 000

3 204 883

30 764 883

25 763 160

4 310 999

30 074 159

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

759 387

p.m.

1.5.2  Expenditure Overview

1.5.2.1 Expenditure Overview ERA

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

22 999 700

22 999 700

24 488 200

24 488 200

2 323 350

2 323 350

2 345 394

2 345 394

5441833

5441833

3240565

3240565

30 764 883

30 764 883

30 074 159

30 074 159

1.5.2.2 Expenditure Overview (Fees and charges)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

2 532 600

2 532 600

3 607 000

3 607 000

2 532 600

2 532 600

3 607 000

3 607 000

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 82

1.5.2.3 Expenditure Overview (EU Contribution)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

20 467 100

20 467 100

20 881 200

20 881 200

2 323 350

2 323 350

2 345 394

2 345 394

5 441 833

28 232 283

5 441 833

28 232 283

3 240 565

26 467 159

3 240 565

26 467 159

2  Human Resources

2.1 Establishment plan posts

2.1.1 Establishment plan posts ERA

c-
3
o 0>U -Ö
ÜSj « 
tíO bE
S a
ô a
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

4

7

19

32

21

15

12

1

1

2

15

23

18

21

23

1

4

8

20

34

25

12

9

1

4

10

19

29

21

15

20

1

4

10

19

29

21

15

17

111

104

113

119

116

3

5

5

3

8

9

4

1

1

4

4

9

3

13

2

6

6

5

9

7

2

5

5

6

8

9

2

5

5

6

8

9

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 83

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

37

35

35

35

35

148

139

148

154

151

148

139

148

154

151

2.1.2 Establishment plan posts (Fees and charges)

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

15

15

12

12

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 84

 
 
 
p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

15

12

15

12

2.1.3 Establishment plan posts (UE Contribution)

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

4

7

19

32

21

15

12

1

1

2

15

23

18

21

23

1

4

8

20

34

25

12

9

1

4

10

19

29

21

15

5

1

4

10

19

29

21

15

5

111

104

113

104

104

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 85

 
 
 
 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

3

5

5

3

8

9

4

37

1

1

4

4

9

3

13

35

2

6

6

5

9

7

2

5

5

6

8

9

2

5

5

6

8

9

35

35

35

148

139

148

139

139

148

139

148

139

139

2.2  External personnel

2.2.1  External personnel ERA

2.2.1.1 Contract Agents ERA

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

17

8

10

3

38

16

9

7

3

35

15

8

10

3

36

15

8

10

3

36

2.2.1.2 Seconded National Experts ERA

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

4

4

4

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 86

2.2.2  External personnel (Fees and charges)

2.2.2.1 Contract Agents (Fees and charges)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

3

3

2.2.2.2 Seconded National Experts (Fees and charges)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2.2.3  External personnel (EU Contribution)

2.2.3.1 Contract Agents (EU Contribution)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

17

8

10

3

38

16

9

7

3

35

15

8

10

3

36

12

8

10

3

33

2.2.3.2 Seconded National Experts (EU Contribution)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

4

0

4

4

3  Financial Resources

3.1  Revenues ERA

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

2 532 600

3 607 000

3 607 000

42,42%

27 030 000

27 560 000

27 661 592

25 763 160

-6,52%

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 87

REVENUES

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

80 722

119 879

59 486

59 486

-50,38%

639 347

672 283

676 042

693 999

3,23%

639 347

672 283

676 042

693 999

3,23%

10 000

10 000

100%

27 669 347

30 764 883

31 954 634

30 074 159

-2,25%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1  Expenditure ERA

3.2.1.1 Commitment appropriations ERA

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

759 387

p.m.

p.m.

-100%

759 387

p.m.

p.m.

-100%

Commitment appropriations ERA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

20 294 328

22 999 700

24 488 200

24 488 200

6,47%

19 705 823

21 132 100

22 411 200

22 411 200

17 624 469

18 600 000

19 802 000

19 802 000

2 081 354

2 532 100

2 609 200

2 609 200

6,05%

6,46%

3,04%

153 080

67 000

135 000

301 650

100 000

80 000

487 000

100 000

80 000

-40,74%

487 000

61,45%

100 000

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 88

EXPENDITURE

Commitment appropriations ERA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

43 988

122 011

173 616

1 670

27 140

57 000

150 000

57 000

150 000

57 000

150 000

1 102 950

1 180 000

1 180 000

3 000

18 000

3 000

20 000

3 000

20 000

11,11%

VAR
2021/2020
(%)

0,00%

0,00%

6,99%

0,00%

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Contributing to shaping target reference and 
global reference for the EU rail system

Developing the harmonised regulatory SERA 
technical framework

Implementing the harmonised regulatory 
SERA technical framework (under 4RP)

Monitoring, evaluating and reporting

Delivering efficient and effective services

Other Activities

TOTAL

2 085 676

2 323 350

2 347 000

2 345 394

0,95%

1 216 857

1 222 000

1 230 000

1 230 000

0,65%

603 234

778 600

790 000

790 000

1,46%

61 604

13 737

146 249

969

90 250

12 000

185 000

4 500

90 000

12 000

185 000

5 000

90 000

-0,28%

12 000

185 000

0,00%

0,00%

5 000

11,11%

4 916

4 000

5 000

5 000

25,00%

38 110

27 000

30 000

28 394

5,16%

5 283 278

5 441 833

5 119 434

3 240 565

-40,45%

270 480

242 121

242 121

242 121

0,00%

297 578

1 106 088

856 088

856 088

-22,60%

2 100 181

2 129 869

2 048 925

1 382 948

-35,07%

322 885

626 538

349 888

409 520

349 888

409 520

349 888

409 520

1 665 616

1 204 347

1 212 892

0,00%

0,00%

-100%

27 663 282

30 764 883

31 954 634

30 074 159

-2,25%

3.2.1.2 Payment appropriations ERA

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Payment appropriations ERA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

20 294 328

22 999 700

24 488 200

24 488 200

6,47%

19 705 823

21 132 100

22 411 200

22 411 200

17 624 469

18 600 000

19 802 000

19 802 000

2 081 354

2 532 100

2 609 200

2 609 200

6,05%

6,46%

3,04%

Expenditure relating to Staff recruitment

153 080

Employer's pension contributions

135 000

301 650

80 000

487 000

80 000

-40,74%

487 000

61,45%

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 89

EXPENDITURE

Payment appropriations ERA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Contributing to shaping target reference and 
global reference for the EU rail system

Developing the harmonised regulatory SERA 
technical framework

Implementing the harmonised regulatory 
SERA technical framework (under 4RP)

Monitoring, evaluating and reporting

Delivering efficient and effective services

Other Activities

TOTAL

67 000

43 988

122 011

173 616

1 670

27 140

100 000

57 000

150 000

100 000

57 000

150 000

100 000

57 000

150 000

1 102 950

1 180 000

1 180 000

3 000

18 000

3 000

20 000

3 000

20 000

11,11%

VAR
2021/2020
(%)

0,00%

0,00%

0,00%

6,99%

0,00%

2 129 671

2 323 350

2 347 000

2 345 394

0,95%

1 216 857

1 222 000

1 230 000

1 230 000

0,65%

603 234

778 600

790 000

790 000

1,46%

61 604

57 732

146 249

969

90 250

12 000

185 000

4 500

90 000

12 000

185 000

5 000

90 000

-0,28%

12 000

185 000

0,00%

0,00%

5 000

11,11%

4 916

4 000

5 000

5 000

25,00%

38 110

27 000

30 000

28 394

5,16%

5 283 583

5 441 833

5 119 434

3 240 565

-40,45%

270 485

242 121

242 121

242 121

0,00%

297 578

1 106 088

856 088

856 088

-22,60%

2 100 181

2 129 869

2 048 925

1 382 948

-35,07%

322 885

626 838

349 888

409 520

349 888

409 520

349 888

409 520

1 665 616

1 204 347

1 212 892

0,00%

0,00%

-100%

27 707 582

30 764 883

31 954 634

30 074 159

-2,25%

3.2.2  Expenditure (Fees and charges)

3.2.2.1 Commitment appropriations (Fees and charges)

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

Commitment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 532 600

3 607 000

3 607 000

42,42%

1 308 000

2 120 000

2 120 000

62,08%

1 125 000

1 930 000

1 930 000

71,56%

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 90

EXPENDITURE

- Of which external personnel

Expenditure relating to Staff recruitment

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Contributing to shaping target reference and 
global reference for the EU rail system

Developing the harmonised regulatory SERA 
technical framework

Implementing the harmonised regulatory 
SERA technical framework (under 4RP)

Monitoring, evaluating and reporting

Delivering efficient and effective services

Other Activities

TOTAL

Commitment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

183 000

190 000

190 000

3,83%

301 650

487 000

487 000

61,45%

922 950

1 000 000

1 000 000

8,35%

2 532 600

3 607 000

3 607 000

42,42%

3.2.2.2 Payment appropriations (Fees and charges)

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

Payment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 532 600

3 607 000

3 607 000

42,42%

1 308 000

2 120 000

2 120 000

62,08%

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 91

EXPENDITURE

Payment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Contributing to shaping target reference and 
global reference for the EU rail system

Developing the harmonised regulatory SERA 
technical framework

Implementing the harmonised regulatory 
SERA technical framework (under 4RP)

Monitoring, evaluating and reporting

Delivering efficient and effective services

Other Activities

TOTAL

1 125 000

1 930 000

1 930 000

71,56%

183 000

190 000

190 000

3,83%

301 650

487 000

487 000

61,45%

922 950

1 000 000

1 000 000

8,35%

2 532 600

3 607 000

3 607 000

42,42%

3.2.3  Expenditure (EU Contribution)

3.2.3.1  Commitment appropriations (EU Contribution)

EXPENDITURE

Commitment appropriations (EU Contribution)

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 92

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

2019

Agency request

Budget forecast

2021/2020
(%)

20 294 328

20 467 100

20 881 200

20 881 200

2,02%

19 705 823

19 824 100

20 291 200

20 291 200

17 624 469

17 4 75 000

17 872 000

17 8 72 000

2 081 354

2 349 100

2 419 200

2 419 200

2,36%

2,27%

2,98%

Expenditure relating to Staff recruitment

153 080

135 000

80 000

80 000

-40,74%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Contributing to shaping target reference and 
global reference for the EU rail system

Developing the harmonised regulatory SERA 
technical framework

Implementing the harmonised regulatory 
SERA technical framework (under 4RP)

Monitoring, evaluating and reporting

Delivering efficient and effective services

Other Activities

TOTAL

67 000

43 988

122 011

173 616

1 670

27 140

100 000

57 000

150 000

180 000

3 000

18 000

100 000

57 000

150 000

180 000

3 000

20 000

100 000

57 000

150 000

180 000

3 000

0,00%

0,00%

0,00%

0,00%

0,00%

20 000

11,11%

2 085 676

2 323 350

2 347 000

2 345 394

0,95%

1 216 857

1 222 000

1 230 000

1 230 000

0,65%

603 234

778 600

790 000

790 000

1,46%

61 604

13 737

146 249

969

90 250

12 000

185 000

4 500

90 000

12 000

185 000

5 000

90 000

-0,28%

12 000

185 000

0,00%

0,00%

5 000

11,11%

4 916

4 000

5 000

5 000

25,00%

38 110

27 000

30 000

28 394

5,16%

5 283 278

5 441 833

5 119 434

3 240 565

-40,45%

270 480

242 121

242 121

242 121

0,00%

297 578

1 106 088

856 088

856 088

-22,60%

2 100 181

2 129 869

2 048 925

1 382 948

-35,07%

322 885

626 538

349 888

409 520

349 888

409 520

349 888

409 520

1 665 616

1 204 347

1 212 892

0,00%

0,00%

-100%

27 663 282

28 232 283

28 347 634

26 467 159

-6,25%

3.2.3.2 Payment appropriations (EU Contribution)

EXPENDITURE

Payment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

20 294 328

20 467 100

20 881 200

20 881 200

2,02%

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 93

EXPENDITURE

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Payment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

19 705 823

19 824 100

20 291 200

20 291 200

17 624 469

17 4 75 000

17 872 000

17 8 72 000

2 081 354

2 349 100

2 419 200

2 419 200

VAR
2021/2020
(%)

2,36%

2,27%

2,98%

Expenditure relating to Staff recruitment

153 080

135 000

80 000

80 000

-40,74%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Contributing to shaping target reference and 
global reference for the EU rail system

Developing the harmonised regulatory SERA 
technical framework

Implementing the harmonised regulatory 
SERA technical framework (under 4RP)

Monitoring, evaluating and reporting

Delivering efficient and effective services

Other Activities

TOTAL

3.3  Budget Outturn

67 000

43 988

122 011

173 616

1 670

27 140

100 000

57 000

150 000

180 000

3 000

18 000

100 000

57 000

150 000

180 000

3 000

20 000

100 000

57 000

150 000

180 000

3 000

0,00%

0,00%

0,00%

0,00%

0,00%

20 000

11,11%

2 129 671

2 323 350

2 347 000

2 345 394

0,95%

1 216 857

1 222 000

1 230 000

1 230 000

0,65%

603 234

778 600

790 000

790 000

1,46%

61 604

57 732

146 249

969

90 250

12 000

185 000

4 500

90 000

12 000

185 000

5 000

90 000

-0,28%

12 000

185 000

0,00%

0,00%

5 000

11,11%

4 916

4 000

5 000

5 000

25,00%

38 110

27 000

30 000

28 394

5,16%

5 283 583

5 441 833

5 119 434

3 240 565

-40,45%

270 485

242 121

242 121

242 121

0,00%

297 578

1 106 088

856 088

856 088

-22,60%

2 100 181

2 129 869

2 048 925

1 382 948

-35,07%

322 885

626 838

349 888

409 520

349 888

409 520

349 888

409 520

1 665 616

1 204 347

1 212 892

0,00%

0,00%

-100%

27 707 582

28 232 283

28 347 634

26 467 159

-6,25%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 59 486.

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 94

4  Justification of needs

Commission assessment 

Human Resources

The Commission notes ERA is requesting 6 new posts, which goes beyond the LFS for the 4th Railway Package.

The Commission does supports a partial increase of 3 TA, in line with the applicable LFS.

Financial Resources

The Commission proposes an EU contribution of EUR 25.7 million, taking into account that the agency’s is starting to 
collect fees and charges. The EU contributions takes into account the advances made by the Commission in past years (as 
of 2018) to set up the fee activity.

The Commission takes note that ERA includes a separate fiche to address Fees & Charges in budget 2021, but notes that 
in 2021 all F&C revenue is projected to cover staff expenditure only. The Commission understands that following the 
transposition of the applicable legislation (4th Railway Package) by the Member States in the course of 2020, the 
expenditure for the One-Stop-Shop (which was developed with EU subsidy) can be covered by the income F&C in the 
future.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

4.1.1.1 Number of staff requested (Fees and charges)

15 Temporary agents and 3 Contract agents

4.1.1.2 Number of staff requested (UE Contribution)

139 Temporary agents, 33 Contract Agents and 4 Seconded National Experts.

4.1.2  Vacancy rate as of end 2019

4.1.2.1  Vacancy rate as of end 2019 (Fees and charges)

0%

4.1.2.2 Vacancy rate as of end 2019 (UE Contribution)

9.4  % for Temporary agents, 8.9% for Contract agents, 100% for SNE.

4.1.3 Standard abatement (’abatement forfaitaire’) applied

4.1.3.1 Standard abatement (’abatement forfaitaire’) applied (Fees and charges)

N/A

4.1.3.2 Standard abatement (’abatement forfaitaire’) applied (UE Contribution)

N/A

4.1.4  Salary assumption for calculating salary line (% applied)

4.1.4.1  Salary assumption for calculating salary line (% applied) (Fees and charges)

15 TA: EUR 1.930.000 + pension contribution 23%. Proposed budget to be covered by Fees and Charges = EUR 
1.930.000 + EUR 444.000 (pension)

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 95

3  CA: EUR 190.000 + pension contribution 23%. Proposed budget to be covered by Fees and Charges = EUR 190.000 + 
EUR 43.000 (pension)

4.1.4.2  Salary assumption for calculating salary line (% applied) (UE Contribution)

Proposed budget in Title 1 TA = EUR 17.880.000. The underlying assumptions include a 3% indexation for 6 months and 
a 1% reclassification, 2% turnover applied for all TA and an average cost of EUR 128 000/year. An additional cost of 
EUR 1 930 000 + EUR 444 000 (retirement) is expected to be covered under Title 4.

Proposed budget in Title 1 CA = EUR 2.089.000. The underlying assumptions include a 3% indexation for 6 months and 
a 1% reclassification, 2% turnover applied for all CA and an average cost of EUR 63 000/year.

Proposed budget in Title 1 SNE = EUR 240.000. The underlying assumptions include an average cost of EUR 60 000/ 
year.

4.1.5  Correction coefficient used

4.1.5.1  Correction coefficient used (Fees and charges)

117.70

4.1.5.2  Correction coefficient used (UE Contribution)

117.70

4.1.6  Exchange rate used (if applicable)

4.1.6.1 Exchange rate used (if applicable) (Fees and charges)

4.1.6.2 Exchange rate used (if applicable) (UE Contribution)

4.2  Financial Resources - Agency request

4.2.1  Title 1

4.2.1.1  Title 1 (Fees and charged)

Following the entry into force in 2016 of the 4th Railway Package Technical Pillar, the European Union Agency for 
Railways (ERA) together with the European Commission have taken all the preparatory measures to ensure a smooth and 
effective start of the Agency’s new authority role.

By June 2019, a part of the Member States have transposed the new legislation and the Agency has thus effectively 
started to deliver work for issuing Vehicle Authorisations (VA) and Single Safety Certificates (SSC).

This full transition to the 4th Railway Package will implement one of the key policy objectives for rail, which currently 
receives additional significance through the European Green Deal.

The Establishment plan from MFF 2014-2020 only envisaged a limited increase of 9 TA, while a number of 3 additional 
Contract Agents was also envisaged. Reality on the ground has shown that the actual work for VA and SSC, considering 
the time needed per application and the volume of requests received, is not in line with the assumptions of the Impact 
Assessment accompanying the 4th Railway Package Technical Pillar. This is translated in an FTE gap of 6 FTEs in 2020. 
It is important to note that the figures in the above tables do not include the related administrative/support tasks - these 
efforts would have to be covered by efficiency improvement measures.

The current cap on the Establishment plan entails a very limited number of posts for the Fees and Charges related 
activities (12 posts), in parallel with a volume of VA and SSC requests which are increasing faster than expected With the

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 96

above considerations in mind, the Agency requests the following Establishment plan over the next programming period 
(2021-2027), with a view to properly factor in the needs of the Fees and charges related activities.

The estimated need is displayed in the table below.

Year 

2021  2022 

2023 

2024

2025 

2026 

2027

Establishment Plan (TAs) 154 

158 

161 

163

163 

163 

163

4.2.1.2 Title 1 (UE Contribution)

See 4.1.4.2.

Total Title 1 = EUR 20 881 200. EUR 20 200 000 for the salaries and contributions/allowances together with EUR

91 200 for Trainees, EUR 180 000 for External services, EUR 80 000 for Sundry recruitment, EUR 100 000 for 
Administrative Missions, EUR 57 000 for Medical service, EUR 150 000 for Training, EUR 20 000 for Social Events and 
EUR 3 000 Representation costs.

4.2.2  Title 2

4.2.2.1  Title 2 (Fees and charges)

Overhead part included in the Fees and Charges hourly rate shall be earmarked for expenditures in T2.

4.2.2.2 Title 2 (UE Contribution)

Same amount compared to 2019 + 1 % indexation: 2.347.000 €.

4.2.3 Title 3

4.2.3.1  Title 3 (Fees and charges)

N/A

4.2.3.2 Title 3 (UE Contribution)

Chapter 30: 4.237.486 €

Chapter 31: 1.212.889 €

4.3  Ad hoc grants and delegation agreements

4.3.1 Ad hoc grants and delegation agreements (Fees and charges)

4.3.2 Ad hoc grants and delegation agreements (UE Contributions)

For the Continuation of support to the IPA II for the period 2020-22, DG NEAR is offering a grant of 450.000 € for IPA 
and Western Balkans beneficiaries.

For the EUMedRail programme, ERA received a grant agreement of 910.000 € with an additional amount of 309.387 € 
for the period 2018-2020.

Ad hoc grant = 3 Contract Agents

5  Other information

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 97

5.1  Buildings

5.1.1 Current building(s)

# Building Name and 
type

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1

2

3

4

ERA HQ

Valenciennes, 
120 rue Marc 
Lefranq

Rental of 90 parking 
places from SAEM 
Valenciennes

Valenciennes

ERA 
premises

meeting

299, Boulevard 
de Leeds - Lille

Rental of 1 parking 
place from Espace 
International

Boulevard 
Leeds, Lille

de

5 250

5 250

449 536 1 year with tacit 
renewal

25 131 1 year with tacit 

renewal

603

603

113 012 Contract 

end 
31/12/2023.

will
on

2 578 Contract 
end 
31/12/2023.

will
on

TOTAL

5 853

5 853

590 257

No

No

No

No

5.1.2 Current building(s) Other comments

ERA started using the current building in Valenciennes in 2009. This building was designed to accommodate about 160 
headcount, where the layout of the offices privileged the use of the rooms by single occupants.

Due to the new tasks in relation to the certification and authorisation’s activities requiring the recruitment of additional 
staff, the building was fitted in order to accommodate 251 desks. In the meantime the Agency and the French Authorities 
are discussing to define the requirements related to the construction of a new building.

The higher number of staff (desks) in the building will have an impact on the maintenance costs. The Agency estimates 
that about EUR 500K per year will be necessary to ensure the reliability of the technical installations at ERA 
headquarters.

5.1.3  Building projects in the planning phase

The Agency shall inform the budget authority about the on-going discussions with the French authorities. 

The intention is to provide the Budget Authority with a budget request during the year 2020.

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European schools

French Authorities opened a European School in Lille.

5.3  Evaluation

According Article 82 of Regulation (2016) 796, an evaluation of ERA has to be carried out no later than 16 June 2020 and 
every 5 years thereafter, with the purpose to assess, in particular, the impact, effectiveness and efficiency of the Agency 
and its working practices, taking into account all relevant work by the Court of Auditors and the views and 
recommendations of relevant stakeholders, including national safety authorities, representatives of the railway sector, 
social partners and consumer organisations. By 16 June 2023 the Commission shall assess the functioning of the dual 
system for vehicle authorisation and safety certification, the one-stop shop related thereto and the harmonised 
implementation of ERTMS in the Union and shall forward the evaluation report together with its conclusions thereon to 
the European Parliament, the Council and the Management Board. The findings of the evaluation shall be made public.

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 98

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

AGREED

SEAT AGREEMENT signed in 2019 but needs a ratification by the French 
Parliament before it enters into force.

VAT EXEMPTION

DIPLOMATIC STATUS FOR DIRECTOR ONLY

PROTOCOL OF PRIVILEGES AND IMMUNITIES APPLICABLE TO STAFF

Part I - Decentralised agencies

Individual budgetary financial statements - ERA 99

2.1.4 

Agency for the Cooperation of Energy Regulators - ACER

1  Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Regulation (EC) No 713/2009 of the 
European Parliament and of the 
Council establishing an Agency for 
the Cooperation of Energy 
Regulators

13 July 2009, The Agency assists the National Regulatory Authorities (NRAs) at EU level with their 
regulatory tasks in the Member States and coordinates their action; participates in the 
creation of European network rules; issues opinions on network-related tasks performed 
by Transmission System Operators (TSOs); can take binding individual decisions on 
terms and conditions for access and operational security for cross border infrastructure; 
advise the EU institutions; monitors and reports developments in the energy markets.

Regulation (EU) 2019/942 of the 
European Parliament and of the 
Council establishing a European 
Union Agency for the Cooperation of 
Energy Regulators

05 June 2019

Directive 2009/72/EC of the 
European Parliament and of the 
Council on common rules for the 
internal market in electricity, 
repealing Directive 2003/54/EC

13 July 2009, ACER shall cooperate with NRAs and TSOs to ensure the compatibility of the regulatory 
frameworks across the Union with the aim of creating a competitive internal market in 
electricity; exercise the tasks conferred on the NRAs upon their joint request and in the 
absence of agreement between them; and provide its opinion to regulatory authorities or 
to the Commission.

Regulation (EU) 2019/943 of the 
European Parliament and of the 
Council on the internal market for 
electricity

05 June 2019

Directive 2009/73/EC concerning 
common rules for the internal market 
in natural gas and repealing Directive 
2003/55/EC

13 July 2009 ACER shall cooperate with NRAs and TSOs to ensure the compatibility of the regulatory 
frameworks across EU with the aim of creating an internal market in natural gas; exercise 
the tasks conferred on the NRAs upon their joint request and in the absence of agreement 
between them; and provide its opinion to the regulatory authority or to the Commission

Regulation (EC) No 714/2009 on 
conditions for access to the network 
for cross-border exchanges in 
electricity and repealing Regulation 
(EC) No 1228/2003

13 July 2009, The Agency issues opinions to the Commission on the draft statutes, list of members and 
draft rules of procedure of the European network of transmission system operators for 
electricity (ENTSO-E); submits and recommends for adoption by the Commission 
framework guidelines for the development of network codes; provide opinions to 
ENTSO-E on network codes; review the national ten-year network development plans; 
monitor the execution of ENTSO-E’s tasks and the network codes implementation.

Regulation (EU) 2019/943 of the 
European Parliament and of the 
Council on the internal market for 
electricity

Regulation (EC) No 715/2009 on 
conditions for access to the natural 
gas transmission networks and 
repealing Regulation (EC) No 
1775/2005

Regulation (EU) No 838/2010

on guidelines relating to the inter­
transmission 
operator
compensation mechanism and a 
common regulatory approach to 
transmission charging

system 

05 June 2019

13 July 2009 The Agency issues opinions to the Commission on the draft statutes, list of members and 
draft rules of procedure of the European network of transmission system operators for gas 
(ENTSOG); submits and recommends for adoption by the Commission framework 
guidelines for the development of network codes; provide opinions to ENTSOG on 
network codes; monitor the execution of ENTSOG’s tasks and the network codes 
implementation.

23 September 
2010

The Agency shall formulate a proposal to the Commission on the annual cross-border 
infrastructure compensation sum for the Inter-TSO Compensation (ITC) mechanism and 
report to the Commission; verify the criteria for the valuation of losses at national level; 
monitor the appropriateness of the ranges of allowable transmission charges and provide 
its opinion to the Commission

Regulation (EU) No 1227/2011 on 
wholesale energy market integrity 
and transparency (REMIT)

25 October 
2011

The Agency shall monitor wholesale energy markets to detect market manipulation, 
insider trading; collect records of transactions and orders to trade reported by market 
participants; establish and maintain a central European register of energy market 
participants; assess the operation and transparency of market places and ways of trading; 
cooperate with the NRAs on the implementation of REMIT across EU and cooperate with 
ESMA, national financial and competition authorities.

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 100

Regulation (EU) No 347/2013 on 
guidelines for trans-European energy 
infrastructure and repealing Decision 
1364/2006/EC 
amending
Regulation (EC) No 713/2009, (EC) 
No 714/2009 and (EC) No 715/2009

and 

17 April 2013 The Agency shall assist NRAs in the evaluation of the Projects of Common Interest 
(PCIs); issue opinion on the draft PCI lists, on the methodologies, for a harmonised 
energy system-wide Cost-Benefit Analysis at Union-wide level proposed by ENTSOs; 
participate in the monitoring of PCIs implementation; and facilitate the sharing of good 
practices and providing recommendations on incentives and common methodology to 
evaluate the incurred higher risks of investments in electricity and gas transmission.

Regulation (EU) No 543/2013 on 
submission and publication of data in 
electricity markets, amending Annex 
I to Regulation (EC) No 714/2009

14 June 2013 The Agency shall provide an opinion on the proposal concerning the operation of the 
central information transparency platform and on any update of the manual of procedures 
developed by ENTSO-E.

Regulation 
2017/1938
(EU) 
concerning measures to safeguard the 
security of gas supply

25 October 
2017

The Agency shall take decisions on CBCA; issue opinions on proposals or exemption 
requests and on the elements of coordinated decisions; participate in consultations on the 
establishment of permanent bi-directional capacity at interconnection points; and 
participate in the Gas Coordination Group.

Commission 
Implementing
Regulation No 1348/2014 on data 
reporting implementing Art. 8(2) of 
Regulation No 1227/2011 on 
wholesale energy market integrity 
and transparency

Commission Regulation (EU) No 
312/2014 establishing a Network 
Code on Gas Balancing of 
Transmission Networks

Regulation 

Commission 
(EU)
2015/703 establishing a network code 
on interoperability and data exchange 
rules

Commission Decision (EU) 2015/715 
amending Annex I to Regulation 
(EC) No 715/2009 on conditions for 
access to the natural gas transmission 
networks

Regulation 

(EU)
Commission 
2015/1222 establishing guideline on 
capacity allocation and congestion 
management

17 December 
2014

The Agency shall monitor the wholesale energy markets in the Union; draw up, publish, 
maintain and update lists of standard contracts and organised market places; establish 
procedures, standards and electronic formats based on established industry standards for 
reporting of information; develop technical and organisational requirements for 
submitting data; and assess whether reporting parties comply with the requirements.

26 
2014

March

The Agency shall monitor the implementation of, the compliance with and the effects of 
the provisions in the Network Code and publish the results of such monitoring.

30 April 2015 The Agency shall monitor the implementation of, the compliance with and the effects of 

the provisions in the Network Code and publish the results of such monitoring.

30 April 2015 The Agency shall monitor the implementation of, the compliance with and the effects of 
the provisions in the Network Code and publish the results of such monitoring; and 
publish an annual report on Congestion at Interconnection Points.

24 July 2015, The Agency shall take decisions in the absence of agreement between NRAs on the 
common terms and conditions or methodologies; monitor NEMO's progress in 
establishing and performing the MCO functions and report to the Commission; issue an 
opinion on the proposals for terms and conditions or methodologies; assess the efficiency 
of current bidding zone configuration and draft a market report; and organise the 
involvement of stakeholders

Regulation 

Commission 
(EU)
2016/631 establishing a network code 
on requirements for grid connection 
of generators

14 April 2016 The Agency shall: organise stakeholder involvement regarding the requirements for grid 
connection of power-generating facilities; produce a list of information to be 
communicated by ENTSO-Electricity to the Agency; and monitor the procedure of 
granting derogations

Commission 
(EU)
2016/1388 establishing a network 
code on demand connection

Regulation 

17 
2016

August

The Agency shall organise stakeholder involvement on the requirements for the grid 
connection of transmission-connected demand and distribution facilities, distribution 
systems and demand units; monitor the procedure of granting derogations with the 
cooperation of NRAs; and produce a list of information to be communicated by ENTSO- 
E to the Agency.

Regulation 

Commission 
(EU)
2016/1447 establishing a network 
code on requirements for grid 
connection of high voltage direct 
current systems and direct current- 
connected power park modules

August

26 
2016

The Agency shall organise stakeholder involvement on the requirements for grid 
connection of HVDC systems and DC-connected power park modules; draw up a list of 
information to be communicated by ENTSO-E to the Agency; and monitor the procedure 
of granting derogations with the cooperation of the regulatory authorities or relevant 
authorities of the Member State.

Commission 
(EU)
2016/1719 establishing a guideline 
on forward capacity allocation

Regulation 

26 September 
2016

The Agency shall issue an opinion on the proposals for terms and conditions or 
methodologies and adopt a decision in the absence of agreement among NRAs; organise 
stakeholder involvement regarding forward capacity allocation; and draw up a list of 
information to be communicated by ENTSO-E.

Regulation 

(EU)
Commission 
2017/459 establishing a network code 
on capacity allocation mechanisms in 
gas transmission systems and 
repealing Regulation (EU) No

March

16 
2017

The Agency shall publish implementation monitoring reports, covering both compliance 
and effects monitoring; decide on the use of a single capacity booking platform in cases 
where the TSOs and NRAs involved cannot agree; and publish a report on conditional 
capacities; publish an Opinion on ENTSOG’s report and proposed format for General 
Terms and Conditions.

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 101

984/2013

Regulation 

Commission 
(EU)
2017/460 establishing a network code 
on harmonised transmission tariff 
structures for gas

March

16 
2017

The Agency shall publish implementation monitoring reports, covering both compliance 
and implementation monitoring; review national reference price methodologies; publish a 
report on allowed revenues; and publish a recommendation on tariff multipliers.

Regulation 

Commission 
(EU)
2017/1485 establishing a guideline 
on electricity transmission system 
operation

August

2 
2017

The Agency shall issue an opinion on the proposals for terms and conditions or 
methodologies and adopt a decision in the absence of agreement among NRAs; organise 
stakeholder involvement regarding system operation; and draw up a list of information to 
be communicated by ENTSO-E.

Commission 
(EU)
2017/2195 establishing a guideline 
on electricity balancing

Regulation 

23 November 
2017

Commission 
(EU)
2017/2196 establishing a network 

Regulation 

24 November 
2017

code on emergency and restoration

The Agency shall issue opinions on the participation of Switzerland in the European 
platforms for the exchange of standard products for balancing energy; on the proposals 
for terms and conditions or methodologies and adopt a decision in the absence of 
agreement among NRAs; organise stakeholder involvement regarding balancing; draw up 
a list of information to be communicated by ENTSO-E

The Agency shall organise stakeholder involvement regarding the implementation of this 
Regulation and system operation; produce lists of information to be communicated by 
ENTSO-Electricity to the Agency; issue an opinion on the proposals for terms and 
conditions or methodologies and adopt a decision in the absence of agreement among 
NRAs

Regulation (EU) 2019/941 of the 
European Parliament and of the 
Council

On risk-preparedness 
in the
electricity sector and repealing 
directive 2005/89/EC

Regulation (EU) 2019/943 of the 
European Parliament and of the 
Council on the internal market for 
electricity

5 June 2019

The Agency shall:

- 

- 

coordinate national actions related to risk preparedness with regulatory 
oversight over the RCC (Regional Coordination Centres), amend or approving 
changes of a proposal for a methodology for assessing short-term adequacy - 
seasonal adequacy, week-ahead to intraday adequacy submitted by ENTSO-E.
amend or approve the proposal for a methodology for identifying the most 
relevant electricity crisis scenarios in a regional context submitted by ENTSO- 
E.

-  monitor the security of supply measures and reporting regularly to the ECG.

The Agency shall monitor the performance of Regional Coordination Centres with the 
NRAs and ENTSO-E, through submitted data resulting from their continuous monitoring; 
issue a decision on the configuration of system operation regions based on proposal from 
ENTSO-E.

05 June 2019 The Agency shall:

- 

- 

- 

amend or approve technical parameters developed by ENTSO-E for an efficient 
participation of cross-border capacities in capacity mechanisms and other 
technical features of capacity mechanisms.
amend or approve draft methodologies for calculating: the value of lost load; 
the "cost of new entry" for generation, or demand response; and the reliability 
standard expressed as "expected energy not served" and the "loss of load 
expectation".
amend or approve changes of a proposal for a methodology for assessing short­
term adequacy - seasonal adequacy, week-ahead to intraday adequacy 
submitted by ENTSO-E.

Directive (EU) 2019/944 of the 
European Parliament and of the 
Council on common rules for the 
internal market for electricity and 
amending directive 2012/27/EU

05 June 2019

The Agency shall publish Best practice report on the transmission and distribution tariff 
methodologies every two years.

The Agency shall publish Opinion on technical guidance for the calculation of CO2 
emission limits.

The Agency, in close cooperation with the national regulatory authorities and the ENTSO 
for Electricity, shall monitor and analyse the performance of Regional Coordination 
Centres.

The Agency shall support DSOs to submit to the Commission and to the Agency the draft 
statutes, a list of registered members, the draft rules of procedure, including the rules of 
procedures on the consultation with ENTSO-E and other stakeholders and the financing 
rules, of the EU DSO entity to be established. Issuing an opinion on the draft statutes, list 
of members, draft rules of procedures, DSO annual work programme and other relevant 
documents. Issuing a decision for DSO to provide any relevant information necessary for 
carrying out monitoring pursuant. In its decisions, the Agency shall make a reference to

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 102

the legal basis under which the information is requested, the time limit within which the 
information is to be provided, and the purpose of the request.

1.2 Seat

Ljubljana / Slovenia

1.3 Budget Line

02 10 06 : Agency for the Cooperation of Energy Regulators (ACER)

1.4 Human Resources overview

1.4.1 Human Resources Overview ACER

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

55

12

67

27

4

98

55

12

67

26

4

97

100,00%

100,00%

100,00%

96,30%

100,00%

98,98%

59

12

71

33

4

108

59

12

71

36

4

111

1.4.2 Human Resources Overview (Fees and charges)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.4.3 Human Resources Overview (EU Contribution)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

55

12

67

55

12

67

100,00%

100,00%

100,00%

59

12

71

59

12

71

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 103

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

27

4

98

26

4

97

96,30%

100,00%

98,98%

33

4

108

36

4

111

1.5  Financial Resources overview

1.5.1  Financial Resources Overview ACER

1.5.1.1  Revenues Overview ACER

1.5.1.1.1 General revenues ACER

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

16 470 000

398 810

16 868 810

14 434 363

5 114 447

19 548 810

1.5.1.1.2 Additional EUfunding: contribution, grant and service level agreements ACER

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.1.2 Expenditure Overview ACER

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

10 707 603

10 707 603

11 765 281

11 765 281

2 722 584

2 722 584

2 522 854

2 522 854

3438623

16 868 810

3438623

16 868 810

5260675

19 548 810

5260675

19 548 810

1.5.2 Financial Resources Overview (Fees and charges)

1.5.2.1  Revenues Overview (Fees and charges)

1.5.2.1.1 General revenues (Fees and charges)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

4 730 075

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 104

1.5.2.1.2 Additional EUfunding: contribution, grant and service level agreements (Fees and charges)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2.2 Expenditure Overview (Fees and charges)

Expenditure

2020

2021

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

1.5.3  Financial Resources Overview (EU Contribution)

1.5.3.1  Revenues Overview (EU Contribution)

1.5.3.1.1 General revenues (EU Contribution)

100 000

100 000

4 630 075

4 730 075

4 630 075

4 730 075

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

16 470 000

398 810

16 868 810

14 434 363

384 372

14 818 735

1.5.3.1.2 Additional EUfunding: contribution, grant and service level agreements (EU Contribution)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.3.2 Expenditure Overview (EU Contribution)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

10 707 603

10 707 603

11 765 281

11 765 281

2 722 584

2 722 584

2 422 854

2 422 854

3 438 623

16 868 810

3 438 623

16 868 810

630 600

630 600

14 818 735

14 818 735

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 105

2  Human Resources

2.1  Establishment plan posts

2.1.1 Establishment plan posts ACER

c-
3
o 0>U -Ö
ÜSj « 
tí
O bE
S c
3 «
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

3

5

1

6

10

7

12

9

55

1

2

6

3

12

1

4

3

3

4

11

8

11

10

55

1

2

6

3

12

1

3

3

5

3

8

8

8

14

6

59

1

2

6

3

12

1

4

3

4

3

14

9

13

10

3

64

2

4

3

3

12

1

4

3

4

3

12

9

12

10

1

59

2

4

3

3

12

67

67

71

76

71

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 106

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

posts 

posts

posts 

posts

posts 

posts

posts 

posts

posts 

posts

67

67

71

76

71

2.1.2 Establishment plan posts (Fees and charges)

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

2

2

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 107

 
 
 
 
 
 
p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

2

2

2.1.3 Establishment plan posts (EU Contribution)

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

3

5

1

6

10

7

12

9

55

1

2

6

3

12

1

4

3

3

4

11

8

11

10

55

1

2

6

3

12

1

3

3

5

3

8

8

8

14

6

59

1

2

6

3

12

1

4

3

4

3

14

9

13

10

1

62

2

4

3

3

12

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 108

1

4

3

4

3

12

9

12

10

1

59

2

4

3

3

12

 
 
 
 
 
 
p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

67

67

71

74

71

67

67

71

74

71

2.2  External personnel

2.2.1  External personnel ACER

2.2.1.1 Contract Agents ACER

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

22

5

27

23

3

26

28

5

33

31

5

36

2.2.1.2 Seconded National Experts ACER

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

4

4

4

4

2.2.2  External personnel (Fees and charges)

2.2.2.1 Contract Agents (Fees and charges)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 109

 
 
 
2.2.2.2 Seconded National Experts (Fees and charges)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2.2.3  External personnel (EU Contribution)

2.2.3.1 Contract Agents (EU Contribution)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

22

5

27

23

3

26

28

5

33

31

5

36

2.2.3.2 Seconded National Experts (EU Contribution)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

4

4

4

4

3  Financial Resources

3.1 Financial Resources ACER

3.1.1 Revenues ACER

3.1.1.1 General revenues ACER

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

General revenues ACER

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 730 075

4 730 075

100%

16 066 970

16 470 000

16 309 983

14 434 363

-12,36%

528 883

192 025

198 348

198 348

3,29%

398 810

394 735

384 372

-3,62%

398 810

394 735

384 372

-3,62%

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 110

REVENUES

General revenues ACER

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

16 066 970

16 868 810

21 434 793

19 548 810

15,89%

3.1.1.2 Additional EUfunding: contribution, grant and service level agreements ACER

REVENUES

Additional EU funding: contribution, grant and service level agreements ACER

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.1.2  Expenditure ACER

3.1.2.1 Commitment appropriations ACER

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Commitment appropriations ACER

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

9 247 271

10 707 603

11 940 808

11 765 281

9,88%

8 242 520

9 602 155

10 580 284

10 580 284

10,19%

6 600 629

7 486 325

8 102 164

8 102 164

8,23%

1 641 891

2 115 830

2 478 120

2 478 120

17,12%

38 093

33 600

72 000

72 000

114,29%

94 830

40 470

110 360

541 491

16 322

21 900

141 285

100 000

24 635

192 857

526 256

16 500

27 000

184 600

135 000

66 500

273 984

433 190

16 500

113 350

250 000

100 000

0,00%

66 500

169,94%

198 857

3,11%

433 190

-17,68%

16 500

0,00%

113 350

319,81%

184 600

0,00%

2 711 966

2 722 584

3 866 860

2 522 854

-7,34%

1 113 846

1 156 434

1 290 300

1 156 434

0,00%

555 553

595 000

862 000

505 626

-15,02%

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 111

EXPENDITURE

Commitment appropriations ACER

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

166 470

158 929

85 500

271 439

178 000

183 150

89 000

201 000

318 200

209 200

104 600

382 560

VAR
2021/2020
(%)

0,00%

0,00%

0,00%

178 000

183 150

89 000

195 644

-2,66%

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Meetings

REMIT operations

Translation expenses

Website, information and publication

TOTAL

3.1.2.2 Payment appropriations ACER

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

140 435

115 000

195 000

115 000

0,00%

219 794

205 000

505 000

100 000

-51,22%

4 107 733

3 438 623

5 627 125

5 260 675

52,99%

183 252

303 000

366 450

-100%

3 618 501

2 800 000

4 630 075

4 630 075

65,36%

179 462

126 518

217 123

118 500

513 600

117 000

513 600

136,55%

117 000

-1,27%

16 066 970

16 868 810

21 434 793

19 548 810

15,89%

Payment appropriations ACER

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

9 032 569

10 707 603

11 940 808

11 765 281

9,88%

8 144 370

9 602 155

10 580 284

10 580 284

10,19%

6 502 479

1 641 891

7 486 325

2 115 830

8 102 164

2 478 120

8 102 164

8,23%

2 478 120

17,12%

32 425

33 600

72 000

72 000

114,29%

93 070

20 425

82 783

521 122

15 623

16 465

106 286

100 000

24 635

192 857

526 256

16 500

27 000

184 600

135 000

66 500

273 984

433 190

16 500

113 350

250 000

100 000

0,00%

66 500

169,94%

198 857

3,11%

433 190

-17,68%

16 500

0,00%

113 350

319,81%

184 600

0,00%

1 881 332

2 722 584

3 866 860

2 522 854

-7,34%

1 039 729

1 156 434

1 290 300

1 156 434

0,00%

157 925

595 000

862 000

505 626

-15,02%

159 602

113 035

178 000

183 150

318 200

209 200

178 000

183 150

0,00%

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 112

Payment appropriations ACER

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

52 827

189 447

89 000

201 000

104 600

382 560

89 000

0,00%

195 644

-2,66%

96 175

115 000

195 000

115 000

0,00%

72 592

205 000

505 000

100 000

-51,22%

2 221 022

3 438 623

5 627 125

5 260 675

52,99%

202 502

303 000

366 450

-100%

1 893 818

2 800 000

4 630 075

4 630 075

65,36%

118 095

6 607

217 123

118 500

513 600

117 000

513 600

136,55%

117 000

-1,27%

13 134 923

16 868 810

21 434 793

19 548 810

15,89%

EXPENDITURE

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Meetings

REMIT operations

Translation expenses

Website, information and publication

TOTAL

3.2  Financial Resources (Fees and charges)

3.2.1  Revenues (Fees and charges)

3.2.1.1 General revenues (Fees and charges)

General revenues (Fees and charges)

REVENUES

Executed Budget 
2019

Budget 2020

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 730 075

4 730 075

100%

4 730 075

4 730 075

100%

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 113

3.2.1.2 Additional EUfunding: contribution, grant and service level agreements (Fees and charges)

REVENUES

Additional EU funding: contribution, grant and service level agreements (Fees and
charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2.2  Expenditure (Fees and charges)

3.2.2.1 Commitment appropriations (Fees and charges)

EXPENDITURE

Commitment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 

infrastructure 

and 

operating

100 000

100 000

100%

100 000

100 000

100%

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 114

EXPENDITURE

expenditure

Title 3 - Operational expenditure

Meetings

REMIT operations

Translation expenses

Website, information and publication

TOTAL

Commitment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 630 075

4 630 075

100%

4 630 075

4 630 075

100%

4 730 075

4 730 075

100%

3.2.2.2 Payment appropriations (Fees and charges)

EXPENDITURE

Payment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

100 000

100 000

100%

100 000

100 000

100%

4 630 075

4 630 075

100%

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 115

Payment appropriations (Fees and charges)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 630 075

4 630 075

100%

4 730 075

4 730 075

100%

EXPENDITURE

Meetings

REMIT operations

Translation expenses

Website, information and publication

TOTAL

3.2.3  Budget Outturn (Fees and charges) 

N/A.

3.3  Financial Resources (EU Contribution)

3.3.1  Revenues (EU Contribution)

3.3.1.1 General revenues (EU Contribution)

REVENUES

General revenues (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

16 066 970

16 470 000

16 309 983

14 434 363

-12,36%

528 883

192 025

198 348

198 348

3,29%

398 810

394 735

384 372

-3,62%

398 810

394 735

384 372

-3,62%

16 066 970

16 868 810

16 704 718

14 818 735

-12,15%

3.3.1.2 Additional EUfunding: contribution, grant and service level agreements (EU Contribution)

REVENUES

Additional EU funding: contribution, grant and service level agreements (EU
Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 116

REVENUES

Additional EU funding: contribution, grant and service level agreements (EU
Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from 
contribution agreements (FFR Art. 7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.3.2  Expenditure (EU Contribution)

3.3.2.1 Commitment appropriations (EU Contribution)

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

9 247 271

10 707 603

11 940 808

11 765 281

9,88%

8 242 520

9 602 155

10 580 284

10 580 284

10,19%

6 600 629

1 641 891

7 486 325

2 115 830

8 102 164

2 478 120

8 102 164

8,23%

2 478 120

17,12%

Expenditure relating to Staff recruitment

38 093

33 600

72 000

72 000

114,29%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Meetings

94 830

40 470

110 360

541 491

16 322

21 900

141 285

100 000

24 635

192 857

526 256

16 500

27 000

184 600

135 000

66 500

273 984

433 190

16 500

113 350

250 000

100 000

0,00%

66 500

169,94%

198 857

3,11%

433 190

-17,68%

16 500

0,00%

113 350

319,81%

184 600

0,00%

2 711 966

2 722 584

3 766 860

2 422 854

-11,01%

1 113 846

1 156 434

1 290 300

1 156 434

0,00%

555 553

595 000

862 000

505 626

-15,02%

166 470

158 929

85 500

271 439

178 000

183 150

89 000

201 000

318 200

209 200

104 600

382 560

178 000

183 150

89 000

0,00%

0,00%

0,00%

195 644

-2,66%

140 435

115 000

195 000

115 000

0,00%

219 794

205 000

405 000

-100%

4 107 733

3 438 623

183 252

303 000

997 050

366 450

630 600

-81,66%

-100%

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 117

EXPENDITURE

REMIT operations

Translation expenses

Website, information and publication

TOTAL

Commitment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

3 618 501

2 800 000

VAR
2021/2020
(%)

-100%

179 462

126 518

217 123

118 500

513 600

117 000

513 600

136,55%

117 000

-1,27%

16 066 970

16 868 810

16 704 718

14 818 735

-12,15%

3.3.2.2 Payment appropriations (EU Contribution)

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Payment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

9 032 569

10 707 603

11 940 808

11 765 281

9,88%

8 144 370

9 602 155

10 580 284

10 580 284

10,19%

6 502 479

1 641 891

7 486 325

2 115 830

8 102 164

2 478 120

8 102 164

8,23%

2 478 120

17,12%

Expenditure relating to Staff recruitment

32 425

33 600

72 000

72 000

114,29%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Meetings

REMIT operations

Translation expenses

93 070

20 425

82 783

521 122

15 623

16 465

106 286

100 000

24 635

192 857

526 256

16 500

27 000

184 600

135 000

66 500

273 984

433 190

16 500

113 350

250 000

100 000

0,00%

66 500

169,94%

198 857

3,11%

433 190

-17,68%

16 500

0,00%

113 350

319,81%

184 600

0,00%

1 881 332

2 722 584

3 766 860

2 422 854

-11,01%

1 039 729

1 156 434

1 290 300

1 156 434

0,00%

157 925

595 000

862 000

505 626

-15,02%

159 602

113 035

52 827

189 447

178 000

183 150

89 000

201 000

318 200

209 200

104 600

382 560

178 000

183 150

89 000

0,00%

0,00%

0,00%

195 644

-2,66%

96 175

115 000

195 000

115 000

0,00%

72 592

205 000

405 000

-100%

2 221 022

3 438 623

202 502

303 000

1 893 818

2 800 000

997 050

366 450

630 600

-81,66%

-100%

-100%

118 095

217 123

513 600

513 600

136,55%

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 118

EXPENDITURE

Payment appropriations (EU Contribution)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Website, information and publication

TOTAL

6 607

118 500

117 000

117 000

-1,27%

13 134 923

16 868 810

16 704 718

14 818 735

-12,15%

3.3.3  Budget Outturn (EU Contribution)

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 198,348.47.

4  Justification of needs 

Commission assessment 

Human Resources

The Commission notes the Agency request for additional Human Resources following the setting up of the fee-collecting 
mechanism under Regulation 1227/2001 (REMIT). The Commission therefore supports an increase with 3 CA.

Financial Resources

The Commission is of the opinion that in the context of the European Green Deal it is essential to ensure that the 
European energy market is fully integrated, interconnected and digitalised (cf. COM(2019) 640 final). With the new 
electricity market design under the Clean Energy Package which entered into force in 2019, ACER has already been 
given considerable new tasks. The new possibility to levy fees for costs of ACER tasks under Regulation 1227/2001 
(REMIT) allows to moderately increase the total budget of ACER (especially to improve ACER’s implementation of 
REMIT) without causing additional burden to the EU taxpayer.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

4.1.1.1  Number of staff requested (Fees and charges)

Over the next years the Agency is facing important challenges in the implementation of the REMIT fees and the Network 
Codes and the TEN-E Regulation, together with the need of strongly reinforcing its communication and outreach efforts 
to the benefit of a better cooperation with stakeholders. For this purpose, the Agency envisages a very substantial 
recalibration of its request for human resources.

The proposed new approach does not require that all the requested posts (14) would need to be financed by the EU 
subsidy, as 5 posts are proposed to be covered under the Fees model, thus addressing the resource gap of the Agency as 
far as this gap concerns REMIT implementation efforts and alleviates the “pressure” on the EU subsidy. The 5 posts to be 
covered under the Fees model are: 3 CA (FG IV) for Fees management, 1 TA (AD5) Market surveillance officer, and 1 
TA (AD5) Conduct activity officer.

4.1.1.2  Number of staff requested (EU Contribution)

Under the EU subsidy, the Agency is requesting 9 additional posts: 1 AD7 Stakholder/Communications officer, 1 AD7 
REMIT Policy officer, 1 AD 5 Gas Network Codes Officer, and 6 CA FG III to replace interim staff performing the 
function of assistants to the Director and Heads of Department.

Agency’s strategy for achieving efficiency gains

As a decentralised agency, ACER is regularly re-assessing, optimising and streamlining its support functions and 
administrative processes.

The contribution of ACER to the Energy Union Strategy, safeguarding the security of gas supply, the European 
Green Deal and the UN sustainable development goals in order to deliver benefits to EU energy consumers

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 119

While focusing on its legal mandate and tasks allocated to it since its establishment, the Agency aims to contribute, from 
a regulatory perspective, to the implementation of the European Union’s Green Deal and the broader energy and 
decarbonisation objectives set at political level. A large share of its activities already contribute, directly or indirectly, to 
cost efficient solutions for Member States and consumers, to building faith in increased mutual reliance among key actors 
in the energy market and ultimately to the EU’s goal of becoming the world’s first climate-neutral continent.

While the Agency is an independent body, it is fully committed to the European Green Deal, with a fully-integrated 
internal energy market in which energy should flow freely across the EU - without technical or regulatory barriers.

4.1.2  Vacancy rate as of end 2019

4.1.2.1  Vacancy rate as of end 2019 (Fees and charges)

4.1.2.2  Vacancy rate as of end 2019 (EU Contribution)

At the end of 2019 the vacancy rate for the Agency's temporary agents was 0.00% with all posts occupied.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

4.1.3.1 Standard abatement (’abatement forfaitaire’) applied (Fees and charges)

For the 2021 budgetary year it is estimated that all recruitment procedures started during 2020 would be finalised and the 
occupancy rate would be 100% at the beginning of the year.

4.1.3.2 Standard abatement (’abatement forfaitaire’) applied (EU Contribution)

For the 2021 budgetary year it is estimated that all recruitment procedures started during 2020 would be finalised and the 
occupancy rate would be 100% at the beginning of the year.

4.1.4  Salary assumption for calculating salary line (% applied)

4.1.4.1  Salary assumption for calculating salary line (% applied) (Fees and charges)

The Agency used for the budgetary year 2021 a 2.5% increase in salaries due to indexation and correction coefficient for 
Slovenia.

4.1.4.2  Salary assumption for calculating salary line (% applied) (EU Contribution)

The Agency used for the budgetary year 2021 a 2.5% increase in salaries due to indexation and correction coefficient for 
Slovenia.

4.1.5  Correction coefficient used

4.1.5.1  Correction coefficient used (Fees and charges)

Correction coefficient for Slovenia is at 86.40%

4.1.5.2  Correction coefficient used (EU Contribution)

Correction coefficient for Slovenia is at 86.40%

4.1.6  Exchange rate used (if applicable)

4.1.6.1  Exchange rate used (if applicable) (Fees and charges)

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 120

4.1.6.2 Exchange rate used (if applicable) (EU Contribution)

4.2  Financial Resources - Agency request

4.2.1  Title 1

4.2.1.1  Title 1 (Fees and charges)

The presented budget request for the year 2021 assumes that the Agency will be collecting fees to cover for the funding 
gap between its request and the proposed funding indicated in the 2021- 2027 multiannual financial framework.

The Agency intends to cover the following expenses from the fees: (i) the REMIT related IT expenditure, (ii) and related 
expenditure with staff employed within the Market Integrity and Transparency and Market Surveillance and Conduct 
departments.

Taking into account the uncertainties deriving from the implementation of a fees model in the first year and the unknown 
market reaction to it, the Agency requests the staff related appropriations to be covered by the EU contribution until the 
fees collection process becomes stable.

4.2.1.2  Title 1 (EU Contribution)

Compared to 2020, there is a 11.52% increase in financial resources of Title 1 that are required to be covered by subsidy 
due to the additional human resources requested to ensure the smooth operations of the Agency. As mentioned above, due 
to uncertainties not under the control of the Agency, the first year of the fees model implementation could lead to 
fluctuations in income that would jeopardise the Agency ability to remunerate its staff. In order to minimise the risks 
involved the Agency is asking for the coverage of its entire staff costs from the subsidy in the first year of fees model 
implementation. Any surplus recorded on the balance between collected fees and subsidy will be returned to the 
Commission.

4.2.2  Title 2

4.2.2.1  Title 2 (Fees and charges)

The requested funding relates to specialised studies for the revision of enterprise architecture in REMIT domain; 
possibility of cloud migration of REMIT IT system; further evolution of data sharing mechanisms to better fit the needs of 
NRAs, financial authorities and other EU bodies.

4.2.2.2  Title 2 (EU Contribution)

The requested additional resources under Title 2 mainly relate to additional overheads due to an increase in the number of 
staff, the agreed price indexation of the rented office space; additional studies envisaged in the fields of electricity, gas 
and market monitoring, external development of IT applications, gradual replacement of IT infrastructure, and 
maintenance of the IT network.

The current central data storage of the Agency needs to be replaced as the maintenance for it expires and will no longer be 
provided by the contractor. The Skyscraper hosting platform needs to go life in 2021.

There is also a significant increase in the cost and number of specialised consultancy and studies that are required to be 
performed (e.g. Gas congestion report; calculation of indicators for the congestion report; system development and tools 
maintenance in the Gas area of activity; Gas system modelling and system modelling capabilities; consultancy to ensure 
the conversion of XML collected data; IT consultancy to maintain and update the code for processing data and 
performing calculations in Python; update the data collection process from the ENTSO-E's transparency platform; 
consultancy to define the methodologies for market monitoring aspects as required by CEP; etc.).

4.2.3  Title 3

4.2.3.1  Title 3 (Fees and charges)

In 2021, ACER REMIT IT expenditure is expected to be funded by fees charged to registered reporting parties according 
to Article 32(1)(b) of the Regulation (EU) 2019/942. All REMIT IT expenditure for the Agency’s REMIT Information 
Systems (ARIS) is for collecting, handling, processing and analysing of information reported by market participants or by 
entities reporting on their behalf pursuant to Article 8 of REMIT.

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 121

The expected REMIT-related IT budget needs for 2021 is EUR 4.6 million.

4.2.3.2  Title 3 (EU Contribution)

There is a sharp decrease in the subsidy requested for Title 3 in 2021 as compared to the approved subsidy for the year 
2020, mainly due to the expected coverage of the Title’s expenditure by fees.

The only section that sees a significant increase in 2021 relates to the cost of translations based on the requirement to have 
the Agency’s opinions translated in some EU official languages for which a waiver may not be obtained.

4.3  Ad hoc grants and delegation agreements

4.3.1  Ad hoc grants and delegation agreements (Fees and charges)

4.3.2  Ad hoc grants and delegation agreements (EU Contribution)

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1

TR3, 
office building

multi-tenant

Trg Republike 3, 
1000 Ljubljana, 
Slovenia

3 247,69

679,29 3 926,98

794 379 01/02/2019 
31/01/2024

-

Rent

Not
applicable

TOTAL

3 247,69

679,29 3 926,98

794 379

5.1.2 Current building(s) Other comments

5.1.3  Building projects in the planning phase

The annual rent includes also the rent for 66 parking spaces as follows: rent for office premises amounts to 

EUR 656 434 and parking amounts to EUR 137 944.80 per year.

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European schools

In 2018 the Slovenian Government set up the Accredited European School of Ljubljana (AES) with entry grades at the P1 
and P2 levels (corresponding to Grade 1 and 2 of Elementary School). The accreditation process was finalised with the 
decision of the Board of Governors of the European Schools, in April 2019. The financial agreement with the European 
Commission was signed in the course of fall 2019. Since for the time-being the AES only offers classes at the P1-P5 
levels, the Administrative Board adopted Decision AB no 5/2018 of 7 June 2018 establishing measures to support the 
staff of the Agency with regard to kindergarten and school fees. As per specific provisions of the decision, the Agency 
covers kindergarten and school fees for each eligible child, exceeding the sum of the allowances received by staff 
member, as per the Internal Commission Directive (Conclusion No 257/09 revised) and under the provisions of the Staff 
Regulations. Financial contribution, granted by the Agency, is paid directly to the schools kindergarten on the basis of 
concluded service agreements.

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 122

5.3  Evaluation

The Agency has so far been subject to one external evaluation from the Commission, as foreseen in the Founding 
Regulation (FR), in 2014. The recast FR foresees that by 5 July 2024, and every five years thereafter, the Commission, 
with the assistance of an independent external expert, shall carry out an evaluation to assess ACER's performance in 
relation to its objectives, mandate and tasks. The Agency has an internal monitoring system based on a ‘traffic lights’ 
approach through which Key Performance Indicators - KPIs (see below) are monitored. The absorption of the Agency’s 
budget is monitored through weekly reports providing an overview of both commitments and payments.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

- Inviolability of premises and archives

- Exemption from national taxes on salaries and wages

-  Staff immunity from Slovenian jurisdiction regarding 
acts carried out in the official capacity

- Facilitations for communication

Security

- Direct exemption from taxes

-  Staff exemption from import taxes and duties on 
personal effects in the first year

-  Exemption from social security contribution towards 
Slovenian schemes

-  Director and Heads of Departments holding 
Diplomatic status

The government of Slovenia 
established a European 
School of Ljubljana (ESL) 
with two language sections - 
EN and SI for P1 and P2 
grades. The Agency will 
cover the school fees to the 
ESL once a financing 
agreement is signed with the 
European Commission after 
the accreditation of the ESL.

Part I - Decentralised agencies

Individual budgetary financial statements - ACER 123

2.1.5

Office of the Body of the European Regulators for Electronic Communications - BEREC

1  Overview

1.1 Creation/modification (legal base)

Decision

The Agency was established by Regulation (EC) No 
1211/2009 of the European Parliament (EP) and of 
the Council of 25 November 2009 establishing the 
Body of European Regulators for Electronic 
Communications (BEREC) and the Office1.

Regulation (EC) No 2018/1971 of the European 
Parliament and of the Council of 11 December 2018 
establishing the BEREC and the Agency for Support 
for BEREC (OJ L 321, 17.12.2018, p. 1) repealed 
Regulation (EC) No 1211/2009 and strengthen the 
mandate of the Agency. To reflect the 
transformation of the support Office established in 
2009 into a fully fledged decentralised Agency the 
legislator has decided that the new official name of 
the Office should be ‘Agency for Support for 
BEREC’. The designation ‘BEREC Office’ should 
be used as the Agency’s short name.

Date

25/11/2009

11/12/2018

Mission/ Tasks / Functions

According to Articles 5, 39, 40, 41 and 46 of the founding Regulation, 
the Agency has the following tasks: to provide professional and 
administrative support to BEREC, especially in fulfilling its regulatory 
tasks as defined in Article 4 of the Regulation; to collect and ensure 
exchange of information from NRAs, EC and other competent bodies 
(including in a standard reporting format) in relation to the regulatory 
tasks assigned to BEREC; to produce regular draft reports on specific 
aspects of the European e-communications market, such as roaming 
and benchmarking reports; to reuse any relevant existing publicly 
available information to avoid duplication of reporting obligations by 
applying appropriate means; to disseminate regulatory best practices 
among NRAs; to assist BEREC in establishing and maintaining 
registries and databases, such as for general authorisations, numbering 
resources, etc.; to establish and manage an information and 
communication system with at least the following functions:

a) 

a common platform for the exchange of information, 
between BEREC, the EC and NRAs;

b)  a dedicated interface for requests for information and 
notification of those requests identified in Article 40;
a platform for early identification of the need for 
coordination between NRAs.

c) 

• to assist in the work of the Board of Regulators (BoR, incl. by 
content-related support; to assist in setting up BEREC working 
groups (WGs), incl. by contributing to the regulatory work of 
those groups; to adopt and apply security rules equivalent to the 
EC’s Decisions (EU, Euratom) 2015/443 and (EU, Euratom) 
2015/444 for protecting EU classified information and sensitive 
non-classified information. to ensure compliance with Regulation 
No 1 determining the languages to be used by the European 
Economic Community; to carry out other tasks assigned to it by 
the founding Regulation or by other legal acts of the Union.

1.2  Seat

Riga, Latvia

1.3  Budget Line

02 10 05 : Body of European Regulators for Electronic Communications (BEREC) — Office

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

13

11

84,62%

13

13

1 No longer in force, Date of end of validity: 19/12/2018; Repealed by 32018R1971

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 124

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

3

16

13

8

37

3

14

13

7

34

100,00%

87,50%

100,00%

87,50%

91,89%

3

16

13

6

35

3

16

13

6

35

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

7 140 402

93 251

7 233 653

7 282 800

93 251

7 376 051

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

3 357 221

3 357 221

3 499 619

3 499 619

1 070 440

1 070 440

1 070 440

1 070 440

2 805 992

7 233 653

2 805 992

7 233 653

2 805 992

7 376 051

2 805 992

7 376 051

2  Human Resources

2.1 Establishment plan posts

n
o
i
t
c
n
u
F

d
n
a

p
u
o
r
g

e
d
a
r
g

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 125

 
 
 
Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

1

2

1

4

2

1

13

1

1

1

3

1

1

1

3

5

11

1

1

1

3

1

1

2

2

2

2

2

1

13

1

1

1

3

1

1

3

3

2

1

5

5

21

2

1

3

1

1

2

2

2

2

2

1

13

1

1

1

3

16

14

16

24

16

16

14

16

24

16

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2.2  External personnel

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 126

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

10

2

1

13

10

1

2

13

10

2

1

13

10

2

1

13

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

8

7

6

6

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

5 701 000

7 140 402

7 910 100

7 282 800

1,99%

23 335

23 402

32 419

32 419

38,53%

93 251

93 251

93 251

0,00%

93 251

93 251

93 251

0,00%

5 701 000

7 233 653

8 003 351

7 376 051

1,97%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 127

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 913 258

3 357 221

3 829 025

3 499 619

4,24%

1 906 222

2 437 771

2 882 426

2 580 169

1 237121

669 101

18 173

60 733

1 338 442

1 099 329

30 000

80 000

1 525 897

1 338 442

1 356 529

1 241 727

12,95%

25 000

82 000

30 000

80 000

208 726

249 000

261 186

249 000

9 000

88 726

603 618

18 060

12 000

90 000

438 250

20 200

14 500

93 000

449 913

21 000

12 000

90 000

438 250

20 200

5,84%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

834 742

1 070 440

1 177 840

1 070 440

0,00%

179 196

232 565

401 935

232 565

0,00%

404 000

423 225

410 045

423 225

0,00%

55 216

182 769

55 200

269 450

56 000

225 860

55 200

269 450

0,00%

0,00%

22 000

68 000

15 000

69 000

22 000

0,00%

68 000

0,00%

Running costs in connection with operational 
activities

13 561

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

1 953 000

2 805 992

2 996 486

2 805 992

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 128

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

Support to implementation of BEREC WP

Other support activities to BEREC and NRAs

450 000

920 200

950 000

920 200

1 503 000

1 885 792

2 046 486

1 885 792

VAR
2021/2020
(%)

0,00%

0,00%

TOTAL

5 701 000

7 233 653

8 003 351

7 376 051

1,97%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Support to implementation of BEREC WP

Other support activities to BEREC and NRAs

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 913 258

3 357 221

3 829 024

3 499 619

4,24%

1 906 222

2 437 771

2 882 426

2 580 169

1 237121

669 101

18 172

60 734

1 338 442

1 099 329

30 000

80 000

1 525 897

1 338 442

1 356 529

1 241 727

12,95%

25 000

82 000

30 000

80 000

208 726

249 000

261 185

249 000

9 000

88 726

603 618

18 060

12 000

90 000

438 250

20 200

14 500

93 000

449 913

21 000

12 000

90 000

438 250

20 200

5,84%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

834 742

1 070 440

1 177 840

1 070 440

0,00%

179 196

232 565

401 935

232 565

0,00%

404 001

423 225

410 045

423 225

0,00%

55 216

182 768

55 200

269 450

56 000

225 860

55 200

269 450

0,00%

0,00%

13 561

22 000

15 000

22 000

0,00%

68 000

69 000

68 000

0,00%

1 953 000

2 805 992

2 996 486

2 805 992

0,00%

450 000

920 200

950 000

920 200

1 503 000

1 885 792

2 046 486

1 885 792

5 701 000

7 233 653

8 003 350

7 376 051

0,00%

0,00%

1,97%

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 129

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 32 419.13

4  Justification of needs

Commission assessment 

Human Resources

The human resources proposed are the same as in the approved budget 2020.

Financial Resources

The financial resources proposed are based on the approved budget 2020 with a 2% indexation.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

According to the new founding Regulation (EU) 2018/1971, which entered into force on 20 December 2018, the BEREC 
Office has a new enhanced mandate, which included new tasks as well as growth of existing tasks. These tasks are 
expected to be implemented by the end of 2020, with the exception of those related to processing of classified 
information. No new tasks are expected to be assigned to the Agency in the period 2021-2023, however growth of 
existing tasks is foreseen in several areas.

Since 2019 the BEREC Office operates with 16 TA posts in the establishment plan, which the Agency considers below 
the number of posts that are actually needed. The missing capacities are covered using external staff (CAs, SNEs) and 
structural service providers. To be able to address the challenges, a more balanced composition of staffing is envisaged, 
while keeping the total level as reached in 2020. At least 50% of the staff should be included in the establishment plan to 
perform tasks that are expected to be executed by Temporary Agents (TAs). Therefore, the current composition of 16 TAs 
+ 22 CAs + 9 SNEs = 47 is expected to be changed to 24 TAs + 14 CAs + 9 SNEs = 47.

With 8 additional establishment plan posts, the following CA profiles could be converted to TAs (1 Legal Officer and 
Data Protection Officer, 1 HR officer, 1 Budgeting and reporting officer, 1 Document management officer and 4 
Programme managers).

4.1.2  Vacancy rate as of end 2019

Administrators (AD): 15.38%, Assistants (AST): 0.00% Total Establishment Plan: 12.50% 

Contract Agents (CA): 27.78%, Seconded National Experts (SNE): -16.67%

TOTAL STAFF: 15.00%

4.1.3  Standard abatement (’abatement forfaitaire’) applied

4.1.4  Salary assumption for calculating salary line (% applied)

4.1.5  Correction coefficient used

78.6% (as of 01.07.2019)

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 130

4.1.6 Exchange rate used (if applicable)

4.2  Financial Resources - Agency request

4.2.1  Title 1

The amounts requested in Title 1 are calculated taking into account: Staff number 2020 (no new staff requests for 2021), 
planned number of trainees in 2021 and associated costs as per total estimated number of staff.

The appropriations under Chapter 11 are calculated taking into account the potential impact of indexation and changes in 
the correction coefficient, adjustments of the automatic step and possible reclassifications. The increase in the chapter is 
due to the fact that budget 2021 is calculated under assumption that in 2021 Agency will be fully staffed.

The expenditure on Chapter 12 is decreased in comparison to 2020, under assumption that most of the recruitments are to 
be done and concluded before 2021.

The budget for missions for 2021 and onwards in Chapter 13 is slightly increased to take into account the inflation. The 
increase in Chapter 14 takes into account increased number of staff hence the potential increase in number of sick leave 
certificates, annual medical checks and the mandatory pre-recruitment medical checks. Chapter 15 includes planned 
expenses for trainings and is kept at the level of 2020, only taking into account possible inflation.

The BEREC Office expects to work in fully staffed situation and will use interim staff mainly for addressing heavy 
workload or temporary replacement of staff absence for long period of time. Consequently, the planned budget for interim 
staff under expenditure for has significantly decreased in comparison to all the previous years. The increase in Chapter 16 
assumes that there might be increase in use of multi-lingual tuition for the children of the staff.

4.2.2  Title 2

The projected expenditure under Title 2 is kept widely at the level of 2020 with slight increases to reflect inflation and the 
increases due to the requested growth staff.

Chapter 20 Rent of building and associated costs reflects the uncertainty of the rental costs due to the on-going 
negotiations with the Latvian authorities on the new Headquarters agreement and different proposals tabled lately by the 
property management company in terms of rent and options to address the new needs of the Agency. Chapter 21 Data 
processing and telecommunications is decreased in comparison to 2020, since one-off ICT projects and purchases of new 
equipment of the 2020 are finalised/purchased. Chapters 22 (movable property and associated expenditure) and 24 (Non­
operational media and public relations) are kept at the level of 2020.

Chapters 23 (Current administrative expenditure) and 25 (Non-operational meetings) decrease in comparison to 2020.

4.2.3  Title 3

The appropriations under Title 3 will be used for operational activities of the BEREC Office. The operational activities 
consist of the (i) financing of support to BEREC Working Groups (WGs); (ii) financing and support to high-level 
meetings and Board’s secretariat, including support and organisation of BEREC Chair and Vice-Chairs, Plenary and CN 
meetings and international events; (iii) financing BEREC Communication activities, including BEREC Communication 
Strategy and Plan; (iv) ICT support to BEREC including maintenance of the existing ICT tools and platforms as well as 
developing new on demand from BEREC; (v) Information gathering and distribution, including purchasing of data, 
studies and projects for BEREC; and (vi) organising training for the NRAs experts as well as for the BEREC WGs.

The appropriations planned for support to WGs reflects the actual spending observed in 2018 and 2019 and the estimated 
needs for the period 2021 -2023. Considering the launch of measures for the implementation of the new Agency mandate 
in support to BEREC, resources of Title 3 also will be used for: (i) addressing public transparency and accountability 
obligations of BEREC; (ii) covering costs for update and maintenance of all BEREC IT tools and information and 
communication systems, such as BERECnet, BEREC website, etc.; (iii) maintenance and expansion (where needed) of 
the audio/video-conference systems; (iv) addressing the additional ICT projects requested by BEREC; and (v) providing 
any other support to BEREC and the NRAs, duly requested from the BEREC Office;

covering the expenditure for the Expert Networking Groups (ENGs) and the work of the experts from the participating 
NRAs in the work of BEREC.

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 131

4.3  Ad hoc grants and delegation agreements

N/A

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1

building

Zigfrida

14 
Annas 
Meierovica 
boulevard, Riga, 
Latvia

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

1 062,2

53,8

1 116

74 509 Signed 

on

01/08/2011, 
effective 
31/07/2028 
(with 
possibility 
renewal).

until

a
of

Not
applicable

Lease agreement 
amendment with 
State 
owned
joint-stock 
company Valsts 
nekustamie 
īpašumi

Host country 
(grant or 
support)

Building
present
value(€)

TOTAL

1 062,2

53,8

1 116

74 509

5.1.2 Current building(s) Other comments

The premises have a total gross office space of 1,062.20 m2 to be used by a total number of 67 persons (staff, trainees, 
interim workers and service providers workers on-site). The occupancy rate, measured as of 2020, exceeds the maximum 
acceptable capacity by 26.1 % compared to the requirements of the Commission Building Manual. Taking into account 
the increased number of people working at the BEREC Office, the enhanced mandate of the Agency and the staff growth 
already planned for the future, it is evident that more space is needed in order to ensure the required operational and 
working condition.

5.1.3  Building projects in the planning phase 

N/A

5.1.4  Building projects submitted to the European Parliament and the Council 

N/A

5.2  European Schools

Currently there is no European School in Latvia and no measures are put in place by the Host Member State to facilitate 
European schooling for BEREC Office staff pupils. The BEREC Office has adopted temporary provisions to support the 
children of the staff to attend international schools in Latvia providing tuition in English, French or German until the 
establishment of an accredited European School. Since 2010 negotiations are ongoing with the host State on exploring 
possibilities of establishing an accredited European School within the public school network in Latvia or within the 
private school network in accordance with the Convention defining the Statute of the European Schools and with the 
programmes of European schools.

5.3  Evaluation

In September 2016 the EC published an evaluation of the regulatory framework for electronic communications, which 
among others also contains a Screening of the BEREC Regulation (see annex VI). The screening was based on a study 
prepared by an external consultant (PricewaterhouseCoopers Luxembourg, PwC) and published by the EC in 2013, 
together with a Commission Staff Working Document and the outcome of the public consultation organised by the EC on 
the review of the EU regulatory framework for electronic communications.

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 132

The evaluation has concluded that the work carried out by BEREC and supported by the BEREC Office is relevant and 
has an impact on stakeholders. However, the evaluation questions the adequacy of the current governance structure. In 
particular, it is emphasised that the organisational structure of the BEREC Office is not in line with the Common 
Approach (CA) agreed between the EP, the Council and the EC. The role of the BEREC Office, which is limited to 
administrative and professional support, and its size (only 27 FTE posts), creates some inefficiency. The Office has to 
comply with the same resource-intensive procedures as much bigger Agencies and the professional support it provides to 
BEREC is still rather limited, as identified through experience and pointed out in the Evaluation Study. As pointed out in 
the Evaluation Study, it is also suggested that the BEREC Office could be better used, especially when supporting EWGs 
in their everyday work (see also comments under "effectiveness" and "coherence" of the EC SWD).

Finally, no performance indicators were included in the Working Programmes to allow for effective assessment of the 
results achieved in term of objectives, as pointed out in the Evaluation Study, in the EP's opinion on the Evaluation 
Report and by respondents to the Public Consultation, which has been rectified in the Annual and Multiannual 
Programming Document for 2017-2019.

5.4 Privileges and immunities

Agency privileges

Privileges granted to staff

Protocol of privileges and immunities / diplomatic status

Education / day care

In accordance with Art.23 of Regulation 1211/2009 of the European Parliament and of the Council establishing the Body of European Regulators for 
Electronic Communications (BEREC) and the Office, the Protocol on the privileges and immunities of the European Communities shall apply to the 
Office. In order to ensure practice implementation of the afore-mentioned Protocol on 24 February 2011 the BEREC Office and the Government of 
the Republic of Latvia signed a Seat Agreement, which further details the right and obligation of the BEREC Office staff and host Member State.

Inviolability and Immunity

The seat of the BEREC Office, 
irrespective of ownership, is inviolable

The BEREC Office staff is covered under the Protocol on the Privileges and 
Immunities of the EU and enjoy immunity from legal proceedings in respect 
of acts performed by them in their official capacity.

The BEREC seat is exempt from search, 
requisition, confiscation or expropriation.

Together with their spouses and dependents of their families, not be subject 
to immigration restrictions or to formalities for the registration of aliens.

The property and assets of BEREC 
Office cannot be subject to any 
administrative or legal measure of 
constraint, whether by executive, 
administrative, judicial or legislative 
action without the authorisation of the 
Court of Justice of the EU.

Communications and transmission of all 
BEREC Office documents are treated in 
the same way as documents and 
communications of diplomatic missions.

The Administrative Manager and the members of his/her family, who have 
not been nationals or permanent residents of Latvia before being employed 
by the BEREC Office, are accorded with the privileges and immunities, 
exemptions and facilities accorded to the heads of diplomatic missions and 
the members of their family in accordance with the Vienna Convention on 
Diplomatic Relations of 18 April 1961.

Exemption from taxes, duties, national, regional and municipal charges.

The Agency is exempt from:

BEREC Office staff are exempt from:

- all direct taxes on its assets, revenues 
and other property

Salaries, wages, emoluments, SNEs' allowances, retirement, invalidity and 
survivor's pensions paid by the BEREC Office or by the EU are exempted 
from national taxes.

- all national, regional and municipal 
excise duties, sales charges and other 
taxes for substantial purchases for official 
use (e.g. for any amount above LVL 125 ); 
exemption from VAT, excise duty and 
other indirect taxes is provided by means 
of a tax refund.

The VAT included in the price of articles listed in an annex to the Seat 
Agreement, including 1 vehicle for personal use, acquired by the BEREC 
Office staff in the Latvia within 1 year from taking up their post in Latvia is 
reimbursed to the staff and SNEs provided that the single article price is not 
less than LVL 35. This rule is not applicable for nationals or permanent 
residents of Latvia.

- imports and exports customs duties, 
taxes, prohibitions or restrictions on 
goods for official use, including vehicle 
and spare parts.

BEREC Office staff has the right to import free of duty and without 
prohibitions or restrictions, in respect of initial establishment, within 2 years 
of taking up their appointments within the BEREC Office and in maximum 
2 shipments, furniture and personal effects, including vehicles purchased 
under market conditions. BEREC Office staff is entitled to export, after the 
date of cessation of functions at the BEREC Office, without prohibitions or 
restrictions, personal and household effects, including vehicles they use and 
which are in their possession.

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 133

According to the Seat
Agreement the Latvian 
has
Government 
undertaken 
the
responsibility jointly with 
the BEREC Office to find 
the best solution possible
for schooling for the 
children of the BEREC 
Office staff. Currently 
there is no accredited 
European School in Latvia.

The Latvian Government
has committed itself to 
facilitate access to the 
existing private and public 
international schools for 
the children of the BEREC 
Office staff in English,
French and German.

In the absence of European 
schools in Riga the
BEREC Office supports 
the 
of
provision 
multilingual tuition for the 
children of the BEREC 
Office staff. Currently the 
BEREC Office has in 
place 3 agreements with 
Latvian schools with an
international dimension.

Agency privileges

Privileges granted to staff

- vehicle exploitation tax for BEREC 
Office official vehicles registered under a 
special series.

The BEREC Office Administrative Manager is exempt from vehicle 
exploitation tax.

Part I - Decentralised agencies

Individual budgetary financial statements - BEREC 134

2.1.6 

European Union Agency for Network and Information Security - ENISA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Regulation (EC) No 460/2004

10/03/2004 This regulation, establishing ENISA, the European Network and Information 

establishing the European Network and 
Information Security Agency

Regulation (EU) No 526/2013 of the 
European Parliament and of the Council, 
concerning the European Union Agency 
for Network and Information Security 
(ENISA) and repealing Regulation (EC) 
No 460/2004, OJ L165/41 of 18.6.2013

Regulation (EU) 2019/881 of the
European Parliament and of the Council of
17 April 2019 on ENISA (the European 
Union Agency for Cybersecurity) and on 
information and communications 
technology cybersecurity certification and 
repealing Regulation (EU) No 526/2013 
(Cybersecurity Act)

21/05/2013

07/06/2019

Security Agency, has been repealed by Regulation 526/2013.

The European Union Agency for Network and Information Security (ENISA) has 
been established in order to contribute to network and information security within 
the Union; to raise awareness of network and information security and to develop 
and promote a culture, of network and information security in society for the benefit 
of citizens, consumers, enterprises and public sector organisations in the Union, thus 
contributing to the establishment and proper functioning of the internal market.

ENISA shall carry out the tasks assigned to it under this Regulation for the purpose 
of achieving a high common level of cybersecurity across the Union, including by 
actively supporting Member States, Union institutions, bodies, offices and agencies 
in improving cybersecurity. ENISA shall act as a reference point for advice and 
expertise on cybersecurity for Union institutions, bodies, offices and agencies as 
well as for other relevant Union stakeholders.

ENISA shall contribute to reducing the fragmentation of the internal market by 
carrying out the tasks assigned to it under this Regulation.

ENISA shall carry out the tasks assigned to it by Union legal acts that set out 
measures for approximating Member State laws, regulations and administrative 
provisions which are related to cybersecurity.

1.2  Seat

Athens, Greece

1.3  Budget Line

02 10 04 : European Union Agency for Cybersecurity (ENISA)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

43

16

59

30

6

95

37

14

51

26

4

81

86,05%

87,50%

86,44%

86,67%

66,67%

85,26%

51

18

69

30

12

111

57

19

76

30

12

118

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 135

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

20 646 000

1 143 120

21 789 120

22 248 000

1 170 888

23 418 888

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

12 041 487

12 041 487

12 640 812

12 640 812

2 986 000

2 986 000

3 374 971

3 374 971

6 761 633

21 789 120

6 761 633

21 789 120

7 403 105

23 418 888

7 403 105

23 418 888

2  Human Resources

2.1  Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

6

5

12

19

43

1

6

3

4

10

6

6

1

37

1

6

5

12

21

3

3

51

1

1

5

2

3

12

22

8

3

57

1

1

5

2

3

12

21

8

4

57

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 136

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

3

7

5

1

16

2

2

4

4

1

1

14

4

8

5

1

1

4

8

5

1

1

4

8

5

1

18

19

19

59

51

69

76

76

59

51

69

76

76

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

28

2

30

17

8

1

26

28

2

30

28

2

30

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

6

4

12

12

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 137

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

15 910 000

20 646 000

22 248 000

22 248 000

7,76%

85 535

110 505

579 113

579 113

424,06%

382 952

503 120

530 888

530 888

5,52%

382 952

503 120

530 888

530 888

5,52%

435 844

11 290

640 000

640 000

640 000

0,00%

p.m.

p.m.

16 740 086

21 789 120

23 418 888

23 418 888

7,48%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1  Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

7 458 310

12 041 487

12 640 812

12 640 812

4,98%

5 627 276

10 181 000

8684 182

8 684 182

-14,70%

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 138

EXPENDITURE

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 181 316

7 693 000

6 452 977

6 452 977

-16,12%

1 445 960

2 488 000

2 231 205

2 231 205

-10,32%

Expenditure relating to Staff recruitment

254 762

445 000

407 952

407 952

-8,33%

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Activities related to meetings and missions

Horizontal Operational Activities

Core Operational Activities

TOTAL

34 487

187 713

902 029

75 000

175 000

520 487

1 200 000

1 200 000

100%

53 882

280 182

53 882

-28,16%

280 182

60,10%

1 324 734

1 324 734

154,52%

452 043

645 000

689 880

689 880

6,96%

4 346 742

2 986 000

3 374 971

3 374 971

13,03%

783 366

1 180 000

2 056 500

2 056 500

74,28%

3 436 156

1 531 000

996 471

996 471

-34,91%

39 841

63 879

23 500

87 000

133 000

55 000

137 000

163 000

22 000

137 000

57,47%

163 000

22,56%

22 000

-60,00%

4 402 318

6 761 633

7 403 105

7 403 105

9,49%

1 049 347

1 610 000

386 271

801 633

440 000

851 633

440 000

-72,67%

851 633

6,24%

2 966 700

4 350 000

6 111 472

6111 472

40,49%

16 207 370

21 789 120

23 418 888

23 418 888

7,48%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

7 458 310

12 041 487

12 640 812

12 640 812

4,98%

5 627 276

10 181 000

8684 182

8 684 182

-14,70%

4 181 316

7 693 000

6 452 977

6 452 977

-16,12%

1 445 960

2 488 000

2 231 205

2 231 205

-10,32%

Expenditure relating to Staff recruitment

254 762

445 000

407 952

407 952

-8,33%

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 139

EXPENDITURE

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Activities related to meetings and missions

Horizontal Operational Activities

Core Operational Activities

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

34 487

187 713

902 029

75 000

175 000

520 487

1 200 000

1 200 000

100%

53 882

280 182

53 882

-28,16%

280 182

60,10%

1 324 734

1 324 734

154,52%

452 043

645 000

689 880

689 880

6,96%

4 346 742

2 986 000

3 374 971

3 374 971

13,03%

783 366

1 180 000

2 056 500

2 056 500

74,28%

3 436 156

1 531 000

996 471

996 471

-34,91%

39 841

63 879

23 500

87 000

133 000

55 000

137 000

163 000

22 000

137 000

57,47%

163 000

22,56%

22 000

-60,00%

4 402 318

6 761 633

7 403 105

7 403 105

9,49%

1 049 347

1 610 000

386 271

801 633

440 000

851 633

440 000

-72,67%

851 633

6,24%

2 966 700

4 350 000

6 111 472

6111 472

40,49%

16 207 370

21 789 120

23 418 888

23 418 888

7,48%

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 579 112,99

4  Justification of needs

Commission assessment 

Human Resources

The human resources are in line with the LFS of the Proposal COM(2017)0477 and with the adopted budget for 2020.

Financial Resources

The financial resources are in line with the LFS of the Proposal COM(2017)0477.

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 140

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

In accordance with the Proposal for a Regulation of the European Parliament and of the Council on ENISA, the "EU 
Cybersecurity Agency", and repealing Regulation (EU) 526/2013, and on Information and Communication Technology 
cybersecurity certification ("Cybersecurity Act'') as submitted by the Commission on 13 September 2017, COM(2017) 
477 final the number of TAs requested for 2021 is 76.

4.1.2  Vacancy rate as of end 2019

Establishment plan 51 posts filled out of 59 authorised, hence the vacancy rate is 13,56 %;

Overall (Establishment plan + CAs + SNEs) 81 posts filled out of 95 authorised, hence the vacancy rate is 14,74 %.

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

N/A

4.1.4  Salary assumption for calculating salary line (% applied)

The figures from the Proposal for a Regulation of the European Parliament and of the Council on ENISA, the "EU 
Cybersecurity Agency", and repealing Regulation (EU) 526/2013, and on Information and Communication Technology 
cybersecurity certification ("Cybersecurity Act'') as submitted by the Commission on 13 September 2017, COM(2017) 
477 final were taken as basis for establishing draft budget 2021. Adjustments were made to reflect the current challenges, 
staffing situation and foresee future spending in the agency.

4.1.5  Correction coefficient used

At present the correction coefficient is 81,80 %.

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - Agency request

4.2.1  Title 1

Title 1 is intended to cover the costs related to the staff of the Agency, such as, staff in active employment (salaries and 
allowances), recruitment expenditure, socio-medical services, training and temporary assistance. Title 1 is expected to 
cover the annual salaries of the Establishment plan posts as well as the yearly salary adjustments, the effect of the country 
coefficient corrector for Greece, the career development and maturity of staff (reclassifications and steps awarded); 
expenditures related to other social welfare measures as well as missions and related travel costs. The increase in the 
number of staff will have an impact on the training expenditure. Therefore, an overall increase in Title 1 is necessary. 
Budget 2021 has been restructured to include mission expense (EUR 1,2 million) in Title 1 following a standard practise 
of EU bodies.

4.2.2  Title 2

Title 2 is intended to cover the costs related to infrastructure and operating expenditure such as rental of buildings and 
associated costs, movable property and associated costs, current administrative and ICT expenditure. Due to the increase 
in the number of staff and expansion of use of Athens’ office to its full capacity, additional running costs are foreseen in 
rental of buildings and running costs. A possible cost for repairs, fixtures and fittings has been foreseen as the current 
rental contract of Athens premises expires on 31/12/2021 with no possible extension. Major ICT investments have been

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 141

made in 2019, however the increase in the number of staff will provide grounds for the increase in investments in 
equipment (PC and workstations/furniture).

Since 2013, the Greek Government decided to grant a subsidy covering the hosting needs of ENISA in Athens and 
Heraklion, for a maximum annual amount of EUR 640 000. The Agency settles the rent with the owners of the buildings.

4.2.3  Title 3

Title 3 appropriations are intended to finance the operational activities of ENISA as defined in its annual work 
programme and as foreseen in the Cybersecurity Act (Regulation (EU) 2019/881 of the European Parliament and of the 
Council of 17 April 2019 on ENISA (the European Union Agency for Cybersecurity) and on information and 
communications technology cybersecurity certification and repealing Regulation (EU) No 526/2013). New and redefined 
tasks in the CSA as well as new strategic approach towards internal working methods will result in a significant increase 
in appropriations allocated to the activities of Core Operational Department. Detailed information on activities is 
presented in the Single Programming Document 2021.

Activities related to meetings and missions have a significant decrease due to restructuring of mission expense under Title
1.

4.3  Ad hoc grants and delegation agreements

N/A

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 Athens Office
2 Athens Office East 

Maroussi

Maroussi

Wing

3 Heraklion Office
TOTAL

Heraklion

2 036

374

706

3 116

2 036

316 444 31/12/2021

374

121 776 31/12/2021

Rent

Rent

706

3 116

438 220

316444

121776

0

5.1.2 Current building(s) Other comments 

N/A

5.1.3  Building projects in the planning phase 

N/A

5.1.4  Building projects submitted to the European Parliament and the Council 

N/A

5.2  European Schools

A public school of European Education, type 2, was founded in 2005 by the Greek government in Heraklion, Crete for the 
children of ENISA staff, which are currently 5. There is no European School operating in Athens. Schooling requirements 
of the staff in Athens are met by service level agreements that have been concluded with 12 international schools, 
providing education to 32 children of ENISA staff.

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 142

5.3  Evaluation

The last evaluation of ENISA dates back to 2017 and confirmed the agency's objectives remain relevant and that the EU 
has to continue reinforcing high-level technical expertise on cybersecurity issues. Capacities should be built in the 
Member States to understand and respond to threats. The location split between Athens and Heraklion generates 
additional administrative costs. ENISA managed to make an impact in the vast field of network and information security, 
but it did not fully succeed in developing a strong brand name and gaining sufficient visibility to become recognised as 
"the" centre of expertise in Europe. The evaluation concluded that ENISA’s added value had been primarily in the 
Agency’s ability to enhance cooperation mainly between Member States, and especially with related network and 
information security communities (in particular between CSIRTs). There is no other actor at EU level that supports such 
broad scope of network and information security stakeholders. The Commission report on ENISA’s evaluation was made 
public: http://ec.europa.eu/transparencv/regdoc/rep/1/2017/EN/COM-2017-478-F1-EN-MAIN-PART-1.PDF

Privileges granted to staff

Protocol of privileges and immunities / diplomatic status

In accordance with Article 35 of Regulation (EU) No
2019/881 of the European Parliament and of the Council of
17 April 2019, the protocol No 7 on the privileges and 
immunities of the European Union annexed to the TEU and 
the TFEU applies to the Agency and its staff.

The Greek Government and ENISA signed a Seat Agreement 
the 13 November 2018, which was ratified by Greek Law 
4627/2019 on the 25 September 2019 and is applicable to 
ENISA and its staff.

Education / day care
A public School of European 
Education, Type 2, was 
founded in 2005 by the Greek 
government in Heraklion,
Crete for the children of the 
staff of ENISA.

There is no European School 
operating in Athens.

5.4 Privileges and immunities

Agency privileges

In accordance with Art. 23 of 
Regulation (EU) No 2019/881 of 
the European Parliament and of 
the Council of 17 April 2019, the 
protocol No 7 on the privileges 
and immunities of the European 
Union annexed to the TEU and 
the TFEU applies to the Agency 
and its staff.

The Greek Government and 
ENISA signed a Seat Agreement 
on 13 November 2018, which 
was ratified by Greek Law 
4627/2019 on 25 September 
2019 and is applicable to ENISA 
and its staff.

Part I - Decentralised agencies

Individual budgetary financial statements - ENISA 143

2. U European Banking Authority - EBA

1  Overview

Date

24/11/2010

Mission/ Tasks / Functions

The European Union decided to establish the European Banking Authority 
(EBA) with the objectives of preventing regulatory arbitrage, guaranteeing 
a level playing field, strengthening international supervisory coordination, 
promoting supervisory convergence and providing advice to the EU 
institutions in the areas of banking, payments and e-money regulation as 
well as on issues related to corporate governance, auditing and financial 
reporting.

22/10/2013

Added: together with the compilation of a European supervisory handbook.

18/12/2019

Modifications in the mandate and governance in order to ensure stronger 
and more integrated supervision across the EU.

1.1 Creation/modification (legal base)

Decision

Regulation (EU) No 1093/2010 of the 
European Parliament and the Council of 24 
November 2010 establishing a European 
Supervisory Authority (European Banking 
N
Authority), 
716/2009/EC and repealing Commission 
Decision 2009/78/EC

amending 

Decision 

Regulation (EU) No 1022/2013 of the 
European Parliament and of the Council of 22 
October 2013 amending Regulation (EU) No 
1093/2010 
a European
Supervisory Authority (European Banking 
Authority) as regards the conferral of specific 
tasks on the European Central Bank pursuant 
to Council Regulation (EU) No 1024/2013.

establishing 

Insurance 

(European 

establishing 

Regulation (EU) 2019/2175 of the European 
Parliament and of the Council of 18 December 
2019, amending Regulation (EU) No 
1093/2010 
a European
Supervisory Authority (European Banking 
Authority), Regulation (EU) No 1094/2010 
establishing a European Supervisory 
and
Authority 
Occupational Pensions Authority), Regulation 
(EU) No 1095/2010 establishing a European 
Supervisory Authority (European Securities 
and Markets Authority), Regulation (EU) No 
600/2014 on markets in financial instruments, 
Regulation (EU) 2016/1011 on indices used as 
benchmarks in financial instruments and 
financial contracts or to measure the 
performance of investment funds, and 
Regulation (EU) 2015/847 on information 
accompanying transfers of funds.

1.2  Seat

Paris, France.

1.3  Budget Line

03 10 02 : European Banking Authority (EBA)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Administrators (AD)

Assistants (AST)

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

144

11

138

6

95,83%

54,55%

143

11

151

11

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 144

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

155

60

17

232

144

45

19

208

92,90%

75,00%

111,76%

89,66%

154

47

17

218

162

50

19

231

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

19 076 140

31 305 682

50 381 822

18 506 940

30 623 944

49 130 884

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

29 647 145

13 573 768

7 160 909

50 381 822

29 647 145

13 573 768

7 160 909

50 381 822

32 067 639

32 067 639

7 741 402

9 321 843

49 130 884

7 741 402

9 321 843

49 130 884

2  Human Resources

2.1 Establishment plan posts

n
o
i
t
c
n
u
F

d
n
a

p
u
o
r
g

e
d
a
r
g

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 145

 
 
 
Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

6

2

8

12

12

22

26

19

22

13

144

3

4

2

1

1

11

2

2

1

7

6

13

17

26

32

26

6

138

3

1

2

6

1

1

6

2

8

12

12

22

26

19

20

14

143

3

4

2

1

1

11

1

1

6

2

8

12

14

25

31

27

24

10

161

3

3

6

1

1

6

2

8

12

12

22

26

21

20

20

151

3

4

2

1

1

11

155

144

154

167

162

155

144

154

167

162

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2.2  External personnel

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 146

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

43

17

60

36

9

45

30

17

47

32

18

50

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

17

19

17

19

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

17 394 600

19 076 140

19 591 490

18 506 940

-2,98%

729 344

102 422

555 866

410 833

301,12%

27 932 300

31 305 682

32 300 766

30 623 944

-2,18%

45 326 900

50 381 822

51 892 256

49 130 884

-2,48%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 147

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

31 473 197

29 647 145

33 453 609

32 067 639

8,16%

24 997 499

25 368 528

28 983 919

27 760 068

20 997 899

21 309 564

23 249 306

22 240 878

9,43%

4,37%

3 999 600

2 941264

1 755 144

167 486

843 822

183 029

557 197

27 756

4 058 964

5 734 613

5 519 190

35,98%

693 497

621 179

548 829

-20,86%

1 882 934

2 102 428

2 023 156

7,45%

85 866

994 438

407 173

141 079

73 630

95 876

936 617

438 110

168 730

106 750

95 876

11,66%

931 420

-6,34%

438 110

7,60%

163 430

15,84%

106 750

44,98%

7 223 357

13 573 768

7 885 149

7 741 402

-42,97%

3 848 894

9 412 676

3 453 004

3 453 004

-63,32%

2 476 943

3 040 165

3 308 609

3 136 470

3,17%

280 536

134 059

538 952

84 000

542 144

137 500

542 592

0,68%

162 000

92,86%

482 925

497 975

443 892

447 336

-10,17%

5 400 221

7 160 909

10 553 498

9 321 843

30,18%

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 148

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

General Operat. Cost: seminar for NSA, 
meetings, missions, consultation services, 
publication

Collection of information, developing and 
maintenance of a central European database

IT solution assessment

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

General Operat. Cost: seminar for NSA, 
meetings, missions, consultation services, 
publication

1 937 624

3 284 690

4 546 209

3 714 554

13,09%

3 462 597

3 876219

6 007 289

5 607 289

44,66%

44 096 775

50 381 822

51 892 256

49 130 884

-2,48%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

31 473 197

29 647 145

33 453 609

32 067 639

8,16%

24 997 499

25 368 528

28 983 919

27 760 068

20 997 899

21 309 564

23 249 306

22 240 878

9,43%

4,37%

3 999 600

2 941264

1 755 144

167 486

843 822

183 029

557 197

27 756

4 058 964

5 734 613

5 519 190

35,98%

693 497

621 179

548 829

-20,86%

1 882 934

2 102 428

2 023 156

7,45%

85 866

994 438

407 173

141 079

73 630

95 876

936 617

438 110

168 730

106 750

95 876

11,66%

931 420

-6,34%

438 110

7,60%

163 430

15,84%

106 750

44,98%

7 223 357

13 573 768

7 885 149

7 741 402

-42,97%

3 848 894

9 412 676

3 453 004

3 453 004

-63,32%

2 476 943

3 040 165

3 308 609

3 136 470

3,17%

280 536

134 059

538 952

84 000

542 144

137 500

542 592

0,68%

162 000

92,86%

482 925

497 975

443 892

447 336

-10,17%

5 400 221

7 160 909

10 553 498

9 321 843

30,18%

1 937 624

3 284 690

4 546 209

3 714 554

13,09%

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 149

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Collection of information, developing and 
maintenance of a central European database

IT solution assessment

TOTAL

3.3 Budget Outturn

3 462 597

3 876219

6 007 289

5 607 289

44,66%

44 096 775

50 381 822

51 892 256

49 130 884

-2,48%

The 2019 surplus is EUR 1 027 082 of which EUR 410 833 relates to the EU budget and should be reimbursed as 
assigned revenue.

4  Justification of needs

Commission assessment 

Human Resources

The Commission requests 162 Establishment Plan posts for EBA in 2021. The additional 8 Establishment Plan posts over 
and above the 154 provided for in Budget 2020 are foreseen in the Legislative Financial Statements for the ESAs Review 
as revised to reflect the adopted modifications in EBA’s tasks (of which 2 posts are for additional Anti-Money 
Laundering tasks and 6 for additional indirect supervision tasks).

EBA request for the permission to convert 5 of its ASTs posts to AD posts. Following the decisions of EBA’s 
Management Board in 2016 - 2 AST posts and in 2018 another 3 AST posts have been used to recruit AD staff. EBA 
would like to have these 5 AST posts officially recognised as AD posts in its establishment plan. The Commission 
considers that this request is as yet insufficiently justified.

In addition to the above posts EBA requests another 5 AD posts to strengthen their work on the stress test for banks in 
light of the recommendations given in Special Report of the European Court of Auditors No 10/2019 “EU-wide stress 
tests for banks: unparalleled amount of information on banks provided but greater coordination and focus on risks 
needed”. EBA’s request does not specify the grade of these posts or the duration of the tasks that they would be needed 
for. At this time, justification is not fully sufficient for the Commission to support this request. It would seem to the 
Commission that if additional staff are needed, the needs may only be temporary as additional tasks would appear to be of 
limited duration. Furthermore, it could be the case that seconded national experts would be best placed to undertake such 
additional tasks.

The Commission supports EBA’s request for 50 Contract Agent posts and 19 Seconded National Expert (SNE) posts for 
EBA in 2021. The additional 3 Contract Agent posts and 1 SNE post over and above those authorised under the 2020 
budget are foreseen in the Legislative Financial Statements for the ESAs Review as revised to reflect modifications in 
tasks following agreement between the co-legislators (2 FGIV Contract Agents for anti-Money Laundering tasks; 1 FGIII 
Contract Agents and 1 SNE for additional indirect supervision tasks resulting from the ESAs Review).

The Commission would support EBA having an extra SNE (not least taking into account the additional tasks for the EU­
wide stress test for banks).

In addition, EBA’s request another 5 new CA posts to reinforce the administrative support for EBA’s core activities 
(assistance with workshops, meetings and seminars; reporting, and maintaining certain databases up-to-date). Most of 
these tasks are currently performed by trainees which EBA considers a suboptimal solution because of the short duration 
of the traineeship programmes and hence the frequent handovers. EBA’s request does not specify the function groups for 
the additional 5 CA posts. Given that EBA is at the same time requests AST posts to be made AD posts, this request for 
additional administrative support is insufficiently justified for the Commission to support it.

Financial Resources

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 150

A Union contribution to EBA for 2021 is requested of EUR 18 506 940 (of which EUR 18 096 107 fresh credits), which 
reflects the following amounts:

*  EUR 16 316 940 representing the 2013 Commission Communication for 2020 (EUR 15 997 000 with 2% indexation);

*  EUR 1 134 000 for the additional indirect supervision tasks, and EUR 1 020 000 for the anti-money laundering tasks, 
resulting from the ESAs Review;

*  EUR 36 000 foreseen in the Legislative Financial Statement for the implementation by EBA of the tasks required for 
the establishment of a framework to facilitate sustainable finance.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

The EBA requests for 2021 an establishment plan of 167 posts and foresees 55 Contract Agents (CAs) and 19 Seconded
National Experts (SNEs) to be financed by the EU contribution.

The establishment plan posts and external personnel foreseen will enable the Agency to carry out the actions planned for
2021 outlined in the EBA’s 2021 draft programming document.

In particular, in 2021 the EBA will receive 12 FTEs stemming from legislative financial statements of the ESAs review (6
TA, 1 CA and 1 SNE) and AML (2 TA and 2 CA). These resources will be allocated to work on the implementation of
changes such as governance, tasks and powers and Anti-Money-Laundering. In addition, the EBA is requesting:
i) 

5 AD TAs for stress testing to follow-up on the findings of audit of the ECA on the implementation of the EU 
wide stress test. The EBA will need to make improvements in the design and development of the scenario, 
governance of the exercise, quality assurance and level of transparency.
5 CAs for administrative staff. The EBA used 15 interim staff for administrative tasks in London. Since its move 
to Paris, and subsequent termination of interim contracts, the EBA currently only uses 4 contract agents to cover 
the same administrative functions. Given this reduction in numbers, the EBA does not have sufficient 
administrative staff to cover the current workload. Some of the tasks are currently being performed by trainees 
but this is not a long-term solution. Administrative staff is required across the 3 departments to assist them in 
running their projects, including providing assistance with workshops, meetings and seminars with external 
stakeholders, assisting in the preparation of summary reports (including Excel spreadsheets) based on source data 
provided by other departments and keeping relevant EBA databases up to date.
The EBA seeks to include 1 additional SNE position to be utilised as of 2021 where particular expertise is 
needed.

ii) 

iii) 

4.1.2  Vacancy rate as of end 2019

Against an establishment plan of 145 Temporary Agent posts, the occupation rate at the end of 2019 was 99.31 %. This 
includes two offers that were sent to candidates to start in the first quarter of 2020. The vacancy rate at the end of 2019 
was therefore 0.69 %.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

The EBA does not apply the standard abatement. For 2021, the EBA expects:

98.2 % occupancy rate for TA positions. This is based on starting the year with 154 positions of the 2020 

• 
establishment plan filled, then recruiting the +13 positions over the year according to the recruitment plan;

• 

• 

96.4 % occupancy rate for CA positions, due to the timing of the recruitment of the increased number of CA;

94.7 % occupancy rate for SNE positions.

4.1.4  Salary assumption for calculating salary line (% applied)

The cost of the TA & CA posts is based on the actual costs for existing staff at the end of 2019, adjusted for the projected 
changes in the correction coefficient and expatriate allowances, for a normal level of reclassifications and step increases, 
and for 2.0 % indexation.

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 151

The budget projections include the posts proposed for the EBA in the Legislative Financial Statements for the ESAs 
review, Anti-Money Laundering (AML), and sustainable finance. On top of these, they include 5 extra TA for stress test, 
5 extra CA for various tasks, and 1 extra SNE.

EBA must fund 60 % of the employer’s pension contributions from its budget.

4.1.5  Correction coefficient used

The salary correction coefficient applied is 117.7 for the whole year.

4.1.6  Exchange rate used (if applicable)

The EUR/GBP exchange rate applied is 0.88778. This is in accordance with the 30 September 2019 reference rate as per 
the advice given in the Commission’s Budget Circular for 2021, received on 06 January 2020. Note that with the 
departure of the EBA from London and the expected divestment of the London premises in 2020, the EBA expects almost 
no GBP expenditure in 2021.

4.2 Financial Resources - Agency request

4.2.1  Title 1

The following assumptions drive the 2021 expenditure:

• 

• 

Minimal number of interim staff;

Increased number of trainees, for longer period, driving an almost doubling of the cost compared to 2019;

Increased expenditure on staff learning and development, compared to 2019, where activity in this area was 
• 
impacted by the relocation to Paris. In 2019, average training days per staff member equalled 2.8, which the EBA 
management board considers to be low and in need of increase;

While the European School is still being built up in Paris, the EBA will continue to contribute to school fees for 

• 
some children of staff.

4.2.2  Title 2

The following assumptions drive the 2020 expenditure:

• 

There will be no further costs of the London premises;

The French government contribution will amount to approximately EUR 600 000 and will be used to pay for part 
• 
of the rent of the Paris premises. This revenue is treated as externally assigned revenue and as such is not included in the 
revenue or expense tables;

• 

• 

• 

Building charges are as per the lease;

The EBA will continue to be liable for ‘Taxes foncière et bureaux’, estimated at EUR 250 000;

IT infrastructure will be maintained and implemented as per the IT strategy and operational plan;

Full cost of data centres is charged to Title 2, estimated at EUR 1 560 000, plus a further EUR 200 000 for on­

• 
going ‘cloudification’ of systems and applications in accordance with the EBA IT strategy and operational plan;

Administrative services costs increase is driven by the increased number of services outsourced, including 

• 
reception, handyman, missions support;

The EBA website will be migrated to a "Europa Corporate CMS Platform". The platform is managed by DIGIT, 

• 
guaranteeing security and performance, supported by a central team of web experts;

Other administrative costs, including IT, office management, legal and communications, are budgeted at a normal 

• 
level of activity.

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 152

4.2.3 Title 3

The budget request for chapter 31 is significantly higher than previous years, due mainly to increased requests for 
operational consulting, for:

- 
Mystery shopping: EUR 700 000. Article 9 of the new EBA regulation refers to ‘Tasks related to consumer 
protection and financial activities’ and mentions in its paragraph (1) (g) that the EBA “shall take a leading role in 
promoting transparency, simplicity and fairness in the market for consumer financial products or services across the 
internal market, including by: [...] coordinating mystery shopping activities of competent authorities, if applicable.”

- 

Support for the EBA cost of compliance study on reporting - data collection analysis;

FinTech Knowledge Hub - support on use DLT or AI in financial services; cyber resilience  testing framework

- 
and exercise;

- 

- 

Stress test preparation 2022;

Support on IFRS9 Benchmarking Exercise.

Chapter 31 also includes operational meeting costs, which are higher in Paris than London, and operational mission costs, 
which are budgeted to be slightly lower than they had been in London.

The budget request for chapter 32 is significantly higher than previous years due in particular to:

- 

AML system development, as per the LFS - 1.326 million euros;

- 
Collaboration platform development: EUR 500 000. The driver for this initiative is  the increasing  demand of
EBA users to collaborate, exchange documents, structured and unstructured information, with external counterparties ie. 
NCAs, members of Committees, Working Groups, Taskforces and Governing Bodies;

- 
Identity management solution: EUR 400 000 to replace the existing Fortress solution. This will create unified 
identity management to be used for all EBA platform-related systems. It is a prerequisite for self-service business 
intelligence (SSBI), the collaboration platform, office automation, and the EBA’s move into the Cloud;

- 
Digital regulatory reporting tooling (DRR): EUR 384 000. In view of the expected evolution to greater 
granularity of regulatory data collections, EBA is aiming to revise and fine-tune the EBA Banking Data Dictionary 
(DPM), to better support the definition of data requirements. The objective of this project is to create (in coordination 
with EIOPA) a common solution, which will support the development of the reporting framework, including the DPM, 
validation rules, and XBRL taxonomies.

4.3  Ad hoc grants and delegation agreements 

None

5  Other information

5.1 Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 One Canada Square 
50-floor multi-tenant 
building

Canary Wharf, 
London, United 
Kingdom

2 345

1 805

4 150

Lease Agreement No

2 022 617 12 years with a 
option
break 
after 6 years: 
08/12/2014­
07/12/2026

2 Tour Europlaza

TOTAL

Avenue
20 
André Prothin, 
92400 
Courbevoie

5 336

5 336

2 494 560 9 term lease with 
a break option 
after 6 year 
(conditional)

Lease Contract

Financial 
contribution 
from French 
State

7 681

1 805

9 486

4 517 177

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 153

5.1.2  Current building(s) Other comments

London offices at One Canada Square

The annual rental cost is GBP 1 786 920. The euro figure above is the exact amount paid in 2019.

Non-office space is:

Reception/lobby = 190 m2

Storage, print rooms and corridors = 774 m2

Visitor meeting rooms = 841 m2

For its old London offices, which the EBA ceased to use at the end of May 2019, the EBA will continue to be liable for 
rent, building charges and local taxes up until the date of its contractual break clause in December 2020. In line with the 
contractual terms of the break clause of the lease agreement, in 2020, the EBA will have to refund to the landlord half of 
the rent-free period (original incentive) received at the beginning of the lease, which was based on the original full 12- 
year lease duration. This equates to 16 months of rent. At the end of the lease, the EBA will have to pay for dilapidations 
expenses of the London offices. To further reduce financial liability by e.g. subletting the premises in London or 
assigning the contract to another tenant, the EBA has appointed a property advisor in accordance with the EU 
procurement rules.

Paris offices at La Défense

Non-office space is:

Reception/lobby = 183.78 m2

Storage, print rooms and corridors = 1038.07 m2

Visitor meeting rooms = 526.99 m2

Internal meeting rooms = 417.09m2

Break out area visitors = 201.60

Break out area staff = 65.35

5.1.3  Building projects in the planning phase 

None

5.1.4  Building projects submitted to the European Parliament and the Council 

None

5.2  European Schools

A Type II European School opened in Courbevoie in September 2019 and is currently undergoing accreditation. The EBA plans to 
sign a “Mandate and Service Agreement” with the Commission, committing the EBA to carrying the cost of EBA staff pupils 
attending the school.

5.3  Evaluation

The main findings of the latest evaluation available are as follows:

An evaluation of the agency as a component of the European System of Financial Supervisors was submitted to the 
Budgetary Authority by 08.08.2012 [COM(2014) 509 final]. The main findings of the latest evaluation available are as 
follows:

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 154

The review shows that the ESAs have overall performed well during their first three years of operations. They have 
successfully built functioning organisations, started delivering on their mandates and developed their own profiles. 
Notably by preparing uniform standards and contributing to supervisory convergence and coordination, the ESAs have 
successfully contributed to shaping the development of a Single Rulebook applicable to all 28 EU Member States and 
thus to the good functioning of the Single Market.

The Commission has recently published proposals to improve the mandates, governance and funding of the ESAs. The 
proposals build on contributions to the Commission's public consultations in autumn 2016 (ESRB) and in spring 2017 
(ESAs). They also take into account the March 2014 recommendations of the European Parliament and the review report 
prepared by the Commission in August 2014.

Summary of the Commissions’ key proposals:

Stronger coordination of supervision across the EU: The ESAs will set EU-wide supervisory priorities, check the 
consistency of the work programmes of individual supervisory authorities with EU priorities and review their 
implementation. They will monitor authorities' practices in allowing market players - such as banks, fund managers and 
investment firms - to delegate and outsource business functions to non-EU countries, to ensure that risks are properly 
managed and to prevent circumventions of the rules.

Improved governance and funding of the ESAs: The ESAs will take decisions more independently from national interests. 
Under the new governance system, newly-created Executive Boards with permanent members will lead to quicker, more 
streamlined and EU-oriented decisions. Moreover, interested parties will be able to ask the Commission to intervene if the 
majority consider that the ESAs have exceeded their competences when issuing guidelines or recommendations. The 
reform will also make the funding of the ESAs independent from national supervisors. This will guarantee that the ESAs 
have improved autonomy and independence. While the EU budget will continue to contribute a share of the ESAs' 
funding, the rest will be funded by contributions from the financial sector.

Promoting sustainable finance and FinTech: As the EU steps up efforts to complete the Capital Markets Union, 
supervision has to keep pace with new market developments, notably:

•  The ESAs will promote sustainable finance, while ensuring financial stability. They will take account of environmental, 
social and governance-related factors and risks in all the tasks they perform.

•  The ESAs will prioritise FinTech and will coordinate national initiatives to promote innovation and strengthen 
cybersecurity. They will take account of technological innovation in all the tasks they perform.

The reforms will promote further capital market integration following the UK's departure from the EU. They will also 
introduce changes to the supervisory relations with non-EU countries so as to ensure proper management of all financial- 
sector risks.

The proposals - the main Regulation and the subsequent changes to a number of sectorial Directives - are due to be 
discussed by the European Parliament and the Council.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

EBA enjoys the privileges stipulated

Articles 12 to 16 of the Protocol on the Privileges and

in the Protocol on the Privileges and

Immunities of the European 
Communities (Articles 1 to 4 of the 
Protocol).

EBA is entitled to refunds of Value 
Added Tax (VAT) for purchases of 
goods and services for the Agency, 
including vehicles.

Immunities of the European Communities are 
applicable to the staff of the Agency. This includes:

1) Immunity from jurisdiction as regards acts carried 
out by them in their official capacity;

2) Exemption from regulations restricting immigration 
and formalities for the registration of foreigners;

3) Right to import household effects from their last

The UK has not provided 
specific/particular 
education/day care facilities 
for EBA staff.

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 155

Agency privileges

Privileges granted to staff

In order to ensure the best 
possible conditions for the 
proper functioning of the 
Agency, the French
Government is developing a 
multilingual schooling offer.
To this end, France should 
submit a request for approval 
for a European school in the 
Paris region.

EBA can recover Insurance Premium 
Tax (IPT) and Air Passenger Duty 
(APD) from the host government.

EBA pays business rates at 6% of the 
normal rate.

EBA enjoys the privileges stipulated in 
the Protocol on the Privileges and 
Immunities of the European 
Communities.

Furthermore, the draft Agreement 
between the French Government and 
the Agency stipulates the following:

- The Authority, its assets, income and 
other property are exempt from all 
direct taxes;

- the French Government shall take 
appropriate measures to remit or refund 
the amount of indirect duties and sales 
taxes included in the prices of real 
estate or movable property and services 
where the Commission or the Authority 
carries out, for the official use of the 
Authority, significant purchases the 
price of which includes duties and taxes 
of this kind. The articles so acquired 
shall not be assigned for consideration 
or free of charge in the territory of the 
French Republic, unless it is on the 
conditions approved by the
Government;

- The Authority shall be exempt from 
all customs duties, prohibitions and 
restrictions on imports and exports in 
respect of articles intended for its 
official use. The articles so imported 
shall not be assigned for consideration 
or free of charge in the territory of the 
French Republic, unless it is on 
conditions approved by the
Government;

- The Authority is exempt from any 
customs duties and prohibitions and 
restrictions on imports and exports in 
respect of its publications;

- The Authority has three license plates 
for service vehicles in the Preferred CD 
Series.

country of residence or from the country of which they 
are nationals free of customs duty and VAT.

The following privileges and immunities have also 
been granted under the Headquarters Agreement 
between the Government of the United Kingdom and 
the EBA:

Purchase of a VAT free motor vehicle within 12 
months of first entry of the official;

Exemption from road tax;

Special vehicle registration plates;

A diplomatic driving licence;

A Foreign and Commonwealth Office issued identity 
card.

Articles 12 to 16 of the Protocol on the Privileges and 
Immunities of the European Communities are 
applicable to the staff of the Agency. This includes:

1) Immunity from jurisdiction as regards acts carried 
out by them in their official capacity;

2) Exemption from regulations restricting immigration 
and formalities for the registration of foreigners;

3) Right to import household effects from their last 
country of residence or from the country of which they 
are nationals free of customs duty and VAT.

Furthermore, the draft Agreement between the French 
Government and the Agency stipulates the following:

-The Government shall issue to each staff member 
(other than those of French nationality and those who 
are permanent residents in France), after having been 
informed of their appointment, a special residence 
permit of the FI category which identifies them as a 
staff member of the Authority. The Government shall 
facilitate the issue of residence permits and work 
permits to members of the family of staff of the 
Authority and seconded national experts (other than 
those of French nationality and those who are 
permanent residents of France);

- Staff members have the right to import duty-free 
motor vehicles for personal use acquired in the State 
of their last residence or in the State of which they are 
nationals on the conditions of the latter's internal 
market and to re-export them in subject, in both cases, 
to the conditions deemed necessary by the
Government;

-Staff member may purchase a VAT free motor 
vehicle within 12 months of first entry in the French 
territory;

-Staff members who, because of only in the exercise of 
their functions in the service of the Authority, 
establish their residence in the territory of the French 
Republic, are exempt from inheritance tax on 
movable property in France.

Part I - Decentralised agencies

Individual budgetary financial statements - EBA 156

2.1.S 

European Insurance and Occupational Pensions Authority - EIOPA

1  Overview

1.1 Creation/modification (legal base)

Decision

Regulation (EU) No. 1094/2010 of the 
European Parliament and the Council of 24 
November 2010 establishing a European 
Supervisory Authority (European Insurance 
and Occupational Pensions Authority), 
amending Decision 716/2009/EC and 
repealing Commission Decision 2009/79/EC

Date

24/11/2010

Mission/ Tasks / Functions

88/357/EEC, 

The Authority shall act within the powers conferred by this Regulation and 
within the scope of Directive 2009/138/EC with the exception of Title IV 
thereof, of Directives 2002/92/EC, 2003/41/EC, 2002/87/EC, 64/225/EEC, 
73/239/EEC, 73/240/EEC, 76/580/EEC, 78/473/EEC, 84/641/EEC, 
2001/17/EC,
87/344/EEC, 
2002/83/EC, 2005/68/EC and, to the extent that those acts apply to 
insurance undertakings, reinsurance undertakings, institutions for 
occupational retirement provision and insurance intermediaries, within the 
relevant parts of Directives 2005/60/EC and 2002/65/EC, including all 
directives, regulations, and decisions based on those acts, and of any 
further legally binding Union act which confers tasks on the Authority

92/49/EEC, 

98/78/EC, 

18/12/2019

Modifications in the mandate and governance in order to ensure stronger 
and more integrated supervision across the EU.

establishing 

Regulation (EU) 2019/2175 of the European 
Parliament and of the Council of 18 December 
2019, amending Regulation (EU) No 
1093/2010 
a European
Supervisory Authority (European Banking 
Authority), Regulation (EU) No 1094/2010 
establishing a European Supervisory 
Authority (European Insurance and 
Occupational Pensions Authority), Regulation 
(EU) No 1095/2010 establishing a European 
Supervisory Authority (European Securities 
and Markets Authority), Regulation (EU) No 
600/2014 on markets in financial instruments, 
Regulation (EU) 2016/1011 on indices used as 
benchmarks in financial instruments and 
financial contracts or to measure the 
performance of investment funds, and 
Regulation (EU) 2015/847 on information 
accompanying transfers of funds.

1.2  Seat

Frankfurt am Main, Germany

1.3  Budget Line

03 10 03 : European Insurance and Occupational Pensions Authority (EIOPA)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

109

15

124

40

26

190

99

14

113

36

17

166

90,83%

93,33%

91,13%

90,00%

65,38%

87,37%

113

14

127

39

27

193

124

14

138

42

29

209

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 157

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

10 804 000

18 616 398

29 420 398

12 140 600

20 744 705

32 885 305

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

20 589 000

20 589 000

23 309 327

23 309 327

3 683 000

5 148 398

29 420 398

3 683 000

5 148 398

29 420 398

3 555 000

6 020 978

32 885 305

3 555 000

6 020 978

32 885 305

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

2

5

11

17

17

17

1

1

2

3

5

10

14

1

1

1

4

11

14

14

19

1

1

2

6

15

16

17

20

1

1

1

4

10

13

14

19

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 158

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

19

12

7

109

1

1

3

3

3

3

1

15

7

15

24

17

99

3

4

5

2

14

15

15

7

11

113

1

1

2

3

3

2

2

17

15

9

5

124

1

1

3

4

3

1

1

15

15

20

11

124

1

1

2

3

3

2

2

14

14

14

124

113

127

138

138

124

113

127

138

138

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

23

16

1

9

23

4

12

19

8

19

22

1

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 159

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

40

36

39

42

2.2.2 Seconded National Experts

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

26

17

27

29

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

10 083 336

10 804 000

12 413 956

12 140 600

12,37%

69 102

471 124

471 124

504 597

504 597

578 728

578 728

617 859

22,45%

617 859

22,45%

16 583 568

17 761 801

20 371 210

19 956 846

12,36%

350 000

170 000

-51,43%

27 138 028

29 420 398

33 363 894

32 885 305

11,78%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 160

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

18 579 578

14 687 336

20 589 000

23 702 315

23 309 327

13,21%

17 269 000

19 860 175

19 570 327

13,33%

11 679 100

13 660 000

15 712 200

15 675 000

14,75%

3 008 236

262 982

1 261 081

91 000

586 491

198 429

1 486 845

5 414

3 609 000

223 000

1 600 000

120 000

795 000

230 000

346 000

6 000

4 147 975

483 140

1 800 000

130 000

812 000

235 000

376 000

6 000

3 895 327

7,93%

410 000

1 800 000

83,86%

12,50%

100 000

-16,67%

812 000

235 000

376 000

6 000

2,14%

2,17%

8,67%

0,00%

3 237 960

3 683 000

3 686 600

3 555 000

-3,48%

2 463 162

2 880 000

2 975 000

2 815 000

-2,26%

476 995

46 495

97 495

99 890

23 570

261 000

234 000

154 000

90 000

27 000

226 000

170 000

156 100

95 500

27 000

226 000

-13,41%

170 000

-27,35%

189 000

22,73%

91 000

27 000

1,11%

0,00%

30 353

37 000

37 000

37 000

0,00%

5 320 490

5 148 398

5 974 978

6 020 978

16,95%

27 138 028

29 420 398

33 363 893

32 885 305

11,78%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

18 579 578

14 687 336

20 589 000

23 702 315

23 309 327

13,21%

17 269 000

19 860 175

19 570 327

13,33%

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 161

EXPENDITURE

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

11 679 100

13 660 000

15 712 200

15 675 000

14,75%

3 008 236

3 609 000

4 147 975

3 895 327

7,93%

262 982

1 261 081

91 000

586 491

198 429

1 486 845

5 414

223 000

1 600 000

120 000

795 000

230 000

346 000

6 000

483 140

1 800 000

130 000

812 000

235 000

376 000

6 000

410 000

1 800 000

83,86%

12,50%

100 000

-16,67%

812 000

235 000

376 000

6 000

2,14%

2,17%

8,67%

0,00%

3 237 960

3 683 000

3 686 600

3 555 000

-3,48%

2 463 162

2 880 000

2 975 000

2 815 000

-2,26%

476 995

46 495

97 495

99 890

23 570

261 000

234 000

154 000

90 000

27 000

226 000

170 000

156 100

95 500

27 000

226 000

-13,41%

170 000

-27,35%

189 000

22,73%

91 000

27 000

1,11%

0,00%

30 353

37 000

37 000

37 000

0,00%

5 320 490

5 148 398

5 974 978

6 020 978

16,95%

27 138 028

29 420 398

33 363 893

32 885 305

11,78%

3.3  Budget Outturn

The provisional EIOPA budget outturn 2019 is negative and equal to EUR 190 732.96 (out of which only EUR 76 293 
corresponding to the EU budget). It is the result of revenues received equal to EUR 26 869 513.12 and appropriations 
from prior-year internal assigned revenue of EUR 80 855. Of these, payments made in 2019 equal to EUR 23 320 569, 
appropriations carried over to 2020 (EUR 3 991 167.39) and exchange rate losses of EUR 11 673.09 were deducted. 
Unspent appropriations of the prior-year carry-over (EUR 182 307.76) were added again and increased the result.

EIOPA is financed by the Member States (60%) and the Commission (40%) according to the key set out in the EIOPA 
Regulation and contributions by EFTA countries. The Commission contributed with EUR 10 014 234 of fresh 2019 
credits plus the repayment of the budgetary surplus 2017 of EUR 172 939.12. Member States contributed with 
EUR 16 118 236.16 and EFTA countries with EUR 468 255.64. Other income was equal to EUR 95 848.20 and mainly 
stemmed from internal assigned revenue.

Expenditure in 2019 was equal to EUR 23 320 568.54 out of which EUR 83 213.89 were for payments made from 
internal assigned revenue. For title 1 these were EUR 16 963 186.49 including payments from internal assigned revenue,

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 162

for title 2 EUR 2 628 627.32 and for title 3, EUR 3 728 754.73. Carry over appropriations represent EUR 3 991 167.39 
out of which EUR 3 900 672.96 stemmed from budgetary contributions and EUR 90 494.43 from internal assigned 
revenue.

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports EIOPA’s request for 138 Establishment Plan posts, 42 Contract Agent posts and 29 Seconded 
National Expert posts for 2021.

The additional 11 Establishment Plan posts over and above the 127 provided for in the adopted budget 2020 are all 
foreseen in the Legislative Financial Statement accompanying the ESAs review adopted by the College of Commissioners 
and consist of 11 extra Temporary Agents (AD 5) for the implementation by EIOPA of its revised tasks.

In addition to the numbers of CAs shown in the tables 1.4 Human Resources Overview and table 2.2.1 Contract Agents, 
the Commission supports EIOPA’s request for one additional Contract Agent (Function Group III) post for the period 
from June 2020 to May 2022. This post would be over and above the maximum number of external staff specified in the 
Agency Instructions of the Budgetary Circular for 2021 (i.e. the level agreed during the 2020 budget increased where 
appropriate for changes documented in Legislative Financial Statements). The posts would be needed, subject to a formal 
financing decision of the Commission, for the implementation of a Pilot Training Programme funded by the SRSS.

Financial Resources

A Union contribution to EIOPA for 2021 is requested of EUR 12 140 600 (all of which is fresh credits), which reflects the 
following amounts:

*  EUR 10 127 580 representing the 2013 Commission Communication for 2020 (EUR 9 929 000) with 2% indexation;

*  EUR 1 725 000 for the costs of the implementation by EIOPA of the revised tasks resulting from the ESAs review;

*  EUR 32 000 for the implementation by EIOPA of the tasks required for the establishment of a framework to facilitate 
sustainable finance;

*  EUR 256 020 for the tasks required for the Pan-European Pension Product (the EUR 251 000 allocated for 2020 
adjusted for 2 %).

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

Linked to the ESAs’ review, EIOPA is requesting for 2021 an additional 11 TAs, 3 CAs and 2 SNEs.

The legislative proposal pertaining to the European Supervisory Authorities (ESAs) review has been factored into 
EIOPA’s plans for 2021. The resource implications (budget and staff) that EIOPA used in its planning assumptions are 
provided by the COM in the legislative proposal and corresponding financial statement. Based on this, EIOPA has 
included 16 FTEs for the ESAs review in 2021 (16 having already been allocated in 2020). EIOPA, according to the 
proposal assumes the following. Under the role of indirect supervision, the legislative proposal outlines a number of new 
tasks and the strengthening of some existing areas. For Peer Reviews, EIOPA will recruit one further member of staff. 
EIOPA will also have a stronger role in relation to FinTech, supported by two additional FTEs in 2021. One FTE will be 
recruited to support the Proportionality Advisory Committee. Equivalence will grow in importance following Brexit and 
reflecting this an additional staff members will be recruited to monitor regimes where there is an equivalence decision in 
place. EIOPA will also recruit an FTE to strengthen its role in ensuring consumer protection. One additional staff member 
will work on Environmental, Social and Governance (ESG) factors. To strengthen EIOPA’s important role in relation to 
Internal Models, one FTE is planned. A further five FTEs will be recruited to contribute to the running of EIOPA’s cross­
border cooperation platforms. One additional FTEs will provide legal support, and two further staff members will provide 
general support in the areas of IT and finance.

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 163

In addition, EIOPA has secured an administrative agreement with the SRSS, which was signed in 2020. This agreement 
will cover also the costs for an additional short-term Contract Agent for a period of two years. Therefore, an additional 
short-term contract agent is requested.

4.1.2  Vacancy rate as of end 2019

The fulfilment rate of the Establishment Plan in 2019 was 98.3 %, with two open vacancies at the end of the year. The 
authorised budget figures for 2019 displayed in the tables above do not reflect the reality due to the delay in the approval 
of the ESAs’ review.

4.1.3 Standard abatement (’abatement forfaitaire’) applied

Not applicable

4.1.4 Salary assumption for calculating salary line (% applied)

In terms of staff costs, the budget has been calculated based on the following assumptions:

One single average per category has been used based on historical data.

98% of the establishment plan has been considered for the first half year and 100% for the remainder of the year;

The correction coefficient (0.5%) and salaries increase (1.5%) and effect of reclassification (1%) have been set to take 
effect for existing staff for six months for AD, AST and CA;

The correction coefficient increase for SNEs is assumed as 1.2% to take effect on the whole year.

New recruits work on average 4 months.

4.1.5 Correction coefficient used

The coefficient correction applicable as of July 2019 is 99.4 %. A stable increase of 0.5 % for the correction coefficient 
has been anticipated for the year 2021.

4.1.6 Exchange rate used (if applicable)

Not applicable

4.2  Financial Resources - Agency request

4.2.1  Title 1

At the time of the adoption of the draft budget the EU Multi-Financial Framework 2021-2027 has not been adopted yet. 
EIOPA planned the resources according to the existing Legal Financial Statements (LFSs) for the European Supervisory 
Authorities review (ESAs), the Pan-European Personal Pension Product (PEPP) and for Sustainable Finance. The annual 
indexation, correction co-efficient and salary increase are considered.

4.2.2  Title 2

Title II represents to a large extend fixed running costs. The budget will cover the ESAs review and PEPP related costs.

4.2.3  Title 3

Title III covers operational costs. The budget will cover costs for running and new projects; the ESAs review, sustainable 
finance and PEPP related costs.

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 164

4.3  Ad hoc grants and delegation agreements

N/A

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Westhafen Tower

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

4 664

46

4 710

Westhafen Platz 
1, Frankfurt am 
Main, Germany, 
per 1.1.2018, 5 
floors, add half­
floor in 08

1 900 000 Rental contract 
with 
fixed
duration until 
30.06.2028 (an 
additional half­
(21th
floor 
South) 08/2020

N/A

contract
The 
defines the price 
per square metre, 
which is subject 
to indexation.

Host country 
(grant or 
support)

Building
present
value(€)

TOTAL

4 664

46

4 710

1 900 000

5.1.2 Current building(s) Other comments

EIOPA’s initial contract with the landlord (Mann Management) foresaw a dedicated 10-year contract for every half floor. 
The average rental fee per square metre, adjusted after indexation in line with the German consumer price index was EUR 
30.15/month/m2 (indexed until September 2018, i.e. the latest official indexation).

At the end of June 2019 EIOPA signed a twelfth amendment to the contract. This has led to a number of new lease 
conditions applicable as of 1 July 2019:

• 
• 
• 

• 
• 

• 

All contract end dates for the rented (half-)floors are merged into one, i.e. until June 2028;
2 rent-free months, respectively in July 2023 and 2024;
New (lower) rental fee as of 1 July 2019: EUR 29.30/month/m2; on average EUR 28.76/month/m2 calculated 
over the total contract term, subject to indexation;
Financial contributions for office space works for the next years, worth 300,000 EUR in total;
Re-confirmation of the exit clause of the contract entitling EIOPA to an early termination in case it is closed 
down or its seat is transferred to a location outside Germany. In addition an early termination right in case the 
landlord cannot offer sufficient office space in the event EIOPA needs to expand. In such circumstances 
EIOPA has the right to terminate the contract under the condition of compensation payments;
The right of having an additional half floor via pre-booking without additional costs and keeping on hold 
until the actual need may arise.

5.1.3  Building projects in the planning phase

The implementation of adjustments in the context of the recently conducted ESAs review will result in an increase of 
EIOPA staff and require the provision of additional workstations and the improvement of existing office facilities. To 
accommodate the need for an enhanced office space utilisation, more workplaces as well as improved meeting and break­
out spaces, EIOPA has launched the Workplace Strategy 2020-2022 project. The development of the strategy and concept 
planning is foreseen to be undertaken from Q4 2019 - Q1 2020, with the implementation being provisionally planned to 
commence in Q2 2020. Depending on the extent of the office space re-modelling, all infrastructure and interior fitting 
works, layout changes, furniture replacements, additional furnishings and staff relocations will be executed gradually 
within the timeframe 2020-2022.

5.1.4  Building projects submitted to the European Parliament and the Council

No new building project was submitted to the European Parliament and the Council (information on building policy 
provided on 1 June 2019 according to Article 266 of the Regulation (EU, Euratom) 2018/1046.

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 165

5.2  European Schools

EIOPA’s staff members have access to the European School in Frankfurt for their children. EIOPA has signed in 2019 an 
agreement with the Directorate General for Human Resources and has commenced paying contribution towards the 
school fees with effect from the school year 2019/2020.

5.3  Evaluation

An annual evaluation of the agency will be submitted to the Budgetary Authority before 15 June 2020, in line with Art.
43.5  of EIOPA’s Founding Regulation and Art. 102 Approval of the final accounts of EIOPA’s Financial Regulation.

5.4 Privileges and immunities

Agency privileges

EIOPA benefits from the privileges granted 
by the Protocol of Privileges and 
Immunities to EU organisations and 
institutions (mainly from the VAT 
exemption of supplier invoices).

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Headquarter agreement signed on 18 October 2011 with the 
Government of the German Federal Republic.

Part I - Decentralised agencies

Individual budgetary financial statements - EIOPA 166

2.1.9 

European Securities and Market Authority - ESMA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Regulation (EU) No 1095/2010 establishing a European Supervisory 
Authority (European Securities and Markets Authority).

24/11/2010 Establishment of ESMA as an EU Authority that 
contributes to safeguarding the stability of the EU’s 
financial system by ensuring the integrity, transparency, 
efficiency and orderly functioning of securities markets, 
as well as enhancing investor protection.

Regulation (EU) N° 513/2011 on credit rating agencies.

11/05/2011 Grant ESMA competence for the direct supervision of 

Credit Rating Agencies in the EU.

Regulation (EU) No 648/2012 on OTC derivatives, central 
counterparties and trade repositories (EMIR).

04/07/2012 Grants ESMA competence for the direct supervision of 

Trade Repositories in the EU.

Directive 2014/65/EU on markets in financial instruments.

15/05/2014 MiFID II

Regulation (EU) No 600/2014 on markets in financial instruments.

15/05/2014 MiFIR

Directive 2014/91/EU on the coordination of laws, regulations and 
administrative provisions relating to undertakings for collective 
investment in transferable securities (UCITS).

23/07/2014 UCITS Directive

Regulation (EU) 2015/2365 on transparency of securities financing 
transactions.

25/11/2015 Extend ESMA competence for the direct supervision of 

trade repositories in the EU

Commission Delegated Regulation (EU) 2017/653 on key information 
documents for packaged retail and insurance-based investment 
products (PRIIPs).

Regulation (EU) 2017/1129 on the prospectus to be published when 
securities are offered to the public or admitted to trading on a 
regulated market.

08/03/2017 PRIIPs delegated regulation

14/06/2017 Prospectus Regulation

Regulation (EU) 2017/1131 for money market funds (MMFs) 
established, managed or marketed in the Union.

14/06/2017 Money Market Funds

Regulation (EU) 2017/2402 laying down a specific framework for 
simple, transparent and standardised securitisation.

Regulation (EU) 2019/1156 on facilitating cross-border distribution of 
collective investment undertakings and amending Regulations (EU) 
No 345/2013, (EU) No 346/2013 and (EU) No 1286/2014

Regulation (EU) 2019/2099 amending Regulation (EU) No 648/2012 
as regards the procedures and authorities involved for the 
authorisation of CCPs and requirements for the recognition of third- 
country CCPs

12/12/2017 Grants ESMA competence for the direct supervision of 

Securitisation Repositories in the EU.
20/06/2019 An increased cross-border investment flow.

Consumers have access to safe and reliable insurance, 
pension and UCITS products and services, both nationally 
and across borders.

23/10/2019 Enhanced supervision of CCPs at EU level.

More involvement of central banks of issue in the 
supervision of CCPs.

Regulation (EU) 2019/2033 on the prudential requirements of 
investment firms and amending Regulations (EU) No 1093/2010, 
(EU) No 575/2013, (EU) No 600/2014 and (EU) No 806/2014

27/11/2019

Better ability of the EU to monitor, identify and mitigate 
third-country CCP risks.
IFR - Uniform prudential requirements which apply 
to investment firms authorised and supervised under 
Directive 2014/65/EU and Directive (EU) 2019/2034

Regulation (EU) 2019/2175 amending Regulation (EU) No 1095/2010 
establishing the European Securities and Markets Authority, 
Regulation (EU) No 600/2014 on markets in financial instruments, 
Regulation (EU) 2016/1011 on indices used as benchmarks in 
financial instruments and financial contracts or to measure the 
performance of investment funds, and Regulation (EU) 2015/847 on 
information accompanying transfers of funds.

27/12/2019 ESAs Review - Enhanced supervisory convergence and 
new direct supervisory mandates for Data Service 
Providers and critical Benchmarks.

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 167

1.2  Seat

Paris, France.

1.3  Budget Line

03 10 04 : European Securities and Markets Authority (ESMA)

1.4 Human Resource Overview ESMA

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

197

13

210

89

22

321

146

9

155

68

10

233

74,11%

69,23%

73,81%

76,40%

45,45%

72,59%

214

12

226

73

32

331

238

12

250

83

33

366

1.5  Financial Ressources Overview

1.5.1  Financial Resources Overview ESMA

1.5.1.1  Revenues Overview ESMA

1.5.1.1.1 General revenues ESMA

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

20 112 045

37 921 438

58 033 483

19 081 769

46 942 749

66 024 518

1.5.1.1.2 Additional EUfunding: contribution, grant and service level agreements ESMA

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.1.2 Expenditure Overview ESMA

Expenditure

2020

2021

Title 1 - Staff expenditure

36 571 483

36 571 483

43 424 518

43 424 518

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 168

Expenditure

2020

2021

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Delegated tasks

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

8 015 000

10997000

2450000

8 015 000

10997000

2450000

7 855 000

12255000

2490000

7 855 000

12255000

2490000

58 033 483

58 033 483

66 024 518

66 024 518

1.5.2  Financial Resources Overview (Fees from CRA and TR)

1.5.2.1  Revenues Overview (Fees from CRA and TR)

1.5.2.1.1 General revenues (Fees from CRA and TR)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

13 383 007

18 872 720

1.5.2.1.2 Additional EUfunding: contribution, grant and service level agreements (Fees from CRA and TR)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2.2 Expenditure Overview (Fees from CRA and TR)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Delegated tasks

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

9 596 194

1 987 226

1 799 587

9 596 194

1 987 226

1 799 587

13 607 307

13 607 307

2 330 711

2 934 702

2 330 711

2 934 702

13 383 007

13 383 007

18 872 720

18 872 720

1.5.3  Financial Resources Overview (UE, NCA, NCA for delegated tasks)

1.5.3.1  Revenues Overview (UE, NCA, NCA for delegated tasks)

1.5.3.1.1 General revenues (UE, NCA, NCA for delegated tasks)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

20 112 045

24 538 431

19 081 769

28 070 029

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 169

TOTAL REVENUES

44 650 476

47 151 798

1.5.3.1.2 Additional EUfunding: contribution, grant and service level agreements (UE, NCA, NCA for delegated tasks)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.3.2 Expenditure Overview (UE, NCA, NCA for delegated tasks)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Delegated tasks

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

26 975 289

26 975 289

29 817 211

29 817 211

6 027 774

9 197 413

2 450 000

6 027 774

9 197 413

2 450 000

5 524 289

9 320 298

2 490 000

5 524 289

9 320 298

2 490 000

44 650 476

44 650 476

47 151 798

47 151 798

2  Human Resources

2.1 Establishementplan posts ESMA

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

2

6

2

7

14

17

39

30

58

10

11

197

1

1

5

1

10

31

33

25

13

26

146

2

3

3

7

14

17

39

30

57

10

32

2

3

1

4

10

15

23

41

40

45

17

37

11

32

13

3

10

15

24

42

40

45

17

37

214

238

238

1  1 AD 16 post for the Chair of the CCP Supervisory Committee and 1 ad personam AD 16 post from 1 January to 31 March 2021, the end of the mandate of the 
current ESMA Chairperson.
2 Of which 1 post to be used for the above mentioned ad personam AD 16 post until the end of the mandate of the current ESMA Chairperson.
3 To be used for an ad personam AD15 post until the end of the mandate of the current Executive Director.

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 170

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

2

3

3

3

1

1

13

4

3

2

9

2

3

3

3

1

12

1

3

3

3

2

12

2

3

3

3

1

12

210

155

226

250

250

210

155

226

250

250

2.2  External personnel ESMA

2.2.1 Contract Agents ESMA

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

43

46

89

45

23

68

41

32

73

66

17

83

2.2.2 Seconded National Experts ESMA

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

22

10

32

33

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 171

3  Financial Resources

3.1  Financial Resources ESMA

3.1.1  Revenues ESMA

3.1.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 CONTRIBUTION FOR DELEGATED 
TASKS

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

11 521 812

13 606 045

13 383 007

20 112 045

18 872 720

21 203 660

18 872 720

19 081 769

41,02%

-5,12%

558 239

558 239

625 437

625 437

681 705

681 705

77 858

100%

727 298

16,29%

727 298

16,29%

19 650 030

22 015 379

23 996 016

25 600 882

200 000

16,29%

-100%

1 717312

1 697 615

1 741 849

1 741 849

2,61%

47 053 438

58 033 483

66 495 950

66 024 518

13,77%

3.1.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.1.2  Expenditure ESMA

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 172

3.1.2.1 Commitment appropriations ESMA

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Training for a common supervisory culture

Collection of information : IT projects

Legal advice

Access to data for Economic Research

Mission expenses, travel and incidental 
expenses

Communications

Meeting expenses

Services on operational matters

Title 4 - Delegated tasks

TOTAL

Commitment appropriations ESMA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

27 863 325

36 571 483

43 695 950

43 424 518

18,74%

24 550 255

31 463 000

37 703 927

37 503 495

19,20%

24 532 077

31 448 000

3 7 688 927

37 488 495

19,21%

18 178

325 227

15 000

600 000

15 000

600 000

15 000

600 000

0,00%

0,00%

2 179 483

3 377 483

4 064 023

3 993 023

18,22%

568 407

234 953

820 000

305 000

872 000

450 000

872 000

450 000

6,34%

47,54%

5 000

6 000

6 000

6 000

0,00%

8 085 688

8 015 000

8 055 000

7 855 000

-2,00%

7 074 108

6 560 000

6 990 000

6 790 000

3,51%

354 182

600 000

450 000

450 000

-25,00%

657 398

855 000

615 000

615 000

-28,07%

9 197 083

10 997 000

12 255 000

12 255 000

11,44%

840

50 000

50 000

50 000

0,00%

7 244 570

8 540 000

9 715 000

9 715 000

13,76%

60 332

408 484

512 196

558 757

324 884

87 020

150 000

600 000

610 000

517 000

445 000

85 000

150 000

600 000

780 000

330 000

530 000

100 000

150 000

600 000

0,00%

0,00%

780 000

27,87%

330 000

-36,17%

530 000

100 000

19,10%

17,65%

1 907 342

2 450 000

2 490 000

2 490 000

1,63%

47 053 438

58 033 483

66 495 950

66 024 518

13,77%

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 173

3.1.2.2 Payment appropriations ESMA

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Training for a common supervisory culture

Collection of information : IT projects

Legal advice

Access to data for Economic Research

Mission expenses, travel and incidental 
expenses

Communications

Meeting expenses

Services on operational matters

Title 4 - Delegated tasks

TOTAL

Payment appropriations ESMA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

27 863 325

36 571 483

43 695 950

43 424 518

18,74%

24 550 255

31 463 000

37 703 927

37 503 495

19,20%

24 532 077

31 448 000

3 7 688 927

37 488 495

19,21%

18 178

325 227

15 000

600 000

15 000

600 000

15 000

600 000

0,00%

0,00%

2 179 483

3 377 483

4 064 023

3 993 023

18,22%

568 407

234 953

820 000

305 000

872 000

450 000

872 000

450 000

6,34%

47,54%

5 000

6 000

6 000

6 000

0,00%

8 085 689

8 015 000

8 055 000

7 855 000

-2,00%

7 074 108

6 560 000

6 990 000

6 790 000

3,51%

354 183

600 000

450 000

450 000

-25,00%

657 398

855 000

615 000

615 000

-28,07%

9 197 082

10 997 000

12 255 000

12 255 000

11,44%

840

50 000

50 000

50 000

0,00%

7 244 570

8 540 000

9 715 000

9 715 000

13,76%

60 332

408 484

512 196

558 757

324 883

87 020

150 000

600 000

610 000

517 000

445 000

85 000

150 000

600 000

780 000

330 000

530 000

100 000

150 000

600 000

0,00%

0,00%

780 000

27,87%

330 000

-36,17%

530 000

100 000

19,10%

17,65%

1 907 342

2 450 000

2 490 000

2 490 000

1,63%

47 053 438

58 033 483

66 495 950

66 024 518

13,77%

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 174

3.2 Financial Resources (Fees from CRA and TR)

3.2.1  Revenues (Fees from CRA and TR)

3.2.1.1 General revenues (Fees from CRA and TR)

REVENUES

General revenues (Fees from CRA and TR)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

11 521 812

13 383 007

18 872 720

18 872 720

41,02%

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 CONTRIBUTION FOR DELEGATED 
TASKS

TOTAL

11 521 812

13 383 007

18 872 720

18 872 720

41,02%

3.2.1.2 Additional EUfunding: contribution, grant and service level agreements (Fees from CRA and TR)

REVENUES

Additional EU funding: contribution, grant and service level agreements (Fees from
CRA and TR)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2.2  Expenditure (Fees from CRA and TR)

3.2.2.1  Commitment appropriations (Fees from CRA and TR)

EXPENDITURE

Commitment appropriations (Fees from CRA and TR)

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 175

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Training for a common supervisory culture

Collection of information : IT projects

Legal advice

Access to data for Economic Research

Mission expenses, travel and incidental 
expenses

Communications

Meeting expenses

Services on operational matters

Title 4 - Delegated tasks

TOTAL

2019

Agency request

Budget forecast

2021/2020
(%)

7316 914

5 986 040

9 596 194

8 053 591

13 607 307

11 383 442

13 607 307

41,80%

11 383 442

41,35%

5 981 617

8 046 894

11 378 853

11 378 853

41,41%

4 423

73 664

6 697

155 199

4 589

178 119

1 060 536

1 110 230

1 654 426

4 589

-31,48%

178 119

1 654 426

14,77%

49,02%

138 293

57 164

196 728

78 894

255 949

133 590

255 949

133 590

30,10%

69,33%

1 217

1 552

1 781

1 781

14,76%

1 967 247

1 987 226

2 330 711

2 330 711

17,28%

1 721 130

1 625 900

1 891 946

1 891 946

16,36%

86 172

148 711

130 180

130 180

-12,46%

159 945

212 615

308 585

308 585

45,14%

2 237 651

1 799 587

2 934 702

2 934 702

63,08%

204

1 762 604

14 679

99 384

124 617

135 946

79 045

21 172

1 323 475

69 828

2 257182

2257 182

68 268

68 268

70,55%

-2,23%

217 251

99 274

89 759

389 066

75 567

144 619

389 066

79,09%

75 567

-23,88%

144 619

61,12%

11 521 812

13 383 007

18 872 720

18 872 720

41,02%

3.2.2.2  Payment appropriations (Fees from CRA and TR)

EXPENDITURE

Payment appropriations (Fees from CRA and TR)

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 176

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Training for a common supervisory culture

Collection of information : IT projects

Legal advice

Access to data for Economic Research

Mission expenses, travel and incidental 
expenses

Communications

Meeting expenses

Services on operational matters

Title 4 - Delegated tasks

TOTAL

2019

Agency request

Budget forecast

2021/2020
(%)

7316 914

5 986 040

9 596 194

8 053 591

13 607 307

11 383 442

13 607 307

41,80%

11 383 442

41,35%

5 981 617

8 046 894

11 378 853

11 378 853

41,41%

4 423

73 664

6 697

155 199

4 589

178 119

1 060 536

1 110 230

1 654 426

4 589

-31,48%

178 119

1 654 426

14,77%

49,02%

138 293

57 164

196 728

78 894

255 949

133 590

255 949

133 590

30,10%

69,33%

1 217

1 552

1 781

1 781

14,76%

1 967 248

1 987 226

2 330 711

2 330 711

17,28%

1 721 130

1 625 900

1 891 946

1 891 946

16,36%

86 173

148 711

130 180

130 180

-12,46%

159 945

212 615

308 585

308 585

45,14%

2 237 650

1 799 587

2 934 702

2 934 702

63,08%

204

1 762 604

14 679

99 384

124 617

135 946

79 044

21 172

1 323 475

69 828

2 257182

2257 182

68 268

68 268

70,55%

-2,23%

217 251

99 274

89 759

389 066

75 567

144 619

389 066

79,09%

75 567

-23,88%

144 619

61,12%

11 521 812

13 383 007

18 872 720

18 872 720

41,02%

3.2.3 Budget Outturn (Fees from CRA and TR)

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 194,645

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 177

3.3 Financial Resources (UE, NCA, NCA for delegated tasks)

3.3.1  Revenues (UE, NCA, NCA for delegated tasks)

3.3.1.1 General revenues (UE, NCA, NCA for delegated tasks)

REVENUES

General revenues (UE, NCA, NCA for delegated tasks)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 CONTRIBUTION FOR DELEGATED 
TASKS

TOTAL

13 606 045

20 112 045

21 203 660

19 081 769

-5,12%

558 239

558 239

625 437

625 437

681 705

681 705

77 858

100%

727 298

16,29%

727 298

16,29%

19 650 030

22 015 379

23 996 016

25 600 882

200 000

16,29%

-100%

1 717312

1 697 615

1 741 849

1 741 849

2,61%

35 531 626

44 650 476

47 623 230

47 151 798

5,60%

3.3.1.2 Additional EUfunding: contribution, grant and service level agreements (UE, NCA, NCA for delegated tasks)

REVENUES

Additional EU funding: contribution, grant and service level agreements (UE, NCA,
NCA for delegated tasks)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.3.2  Expenditure (UE, NCA, NCA for delegated tasks)

3.3.2.1  Commitment appropriations (UE, NCA, NCA for delegated tasks)

EXPENDITURE

Commitment appropriations (UE, NCA, NCA for delegated tasks)

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 178

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Training for a common supervisory culture

Collection of information : IT projects

Legal advice

Access to data for Economic Research

Mission expenses, travel and incidental 
expenses

Communications

Meeting expenses

Services on operational matters

Title 4 - Delegated tasks

TOTAL

2019

Agency request

Budget forecast

2021/2020
(%)

20 546 411

26 975 289

30 088 643

29 817 211

10,54%

18 564 215

23 409 409

26 320 485

26 120 053

11,58%

18 550 460

23 401 106

26 310 074

26 109 642

11,57%

13 755

251 563

8 303

444 801

10 411

421 881

1 118 947

2 267 253

2 409 597

10 411

25,39%

421 881

2 338 597

-5,15%

3,15%

430 114

177 789

623 272

226 106

616 051

316 410

616 051

316 410

-1,16%

39,94%

3 783

4 448

4 219

4 219

-5,15%

6 118 441

6 027 774

5 724 289

5 524 289

-8,35%

5 352 978

4 934 100

5 098 054

4 898 054

-0,73%

268 010

451 289

319 820

319 820

-29,13%

497 453

642 385

306 415

306 415

-52,30%

6 959 432

9 197 413

9 320 298

9 320 298

1,34%

636

50 000

50 000

50 000

5 481 966

7 216 525

7457 818

7 457 818

45 653

309 100

387 579

422 811

245 839

65 848

80 172

600 000

392 749

417 726

355 241

85 000

81 732

600 000

390 934

254 433

385 381

100 000

1 907 342

2 450 000

2 490 000

2 490 000

35 531 626

44 650 476

47 623 230

47 151 798

81 732

600 000

385 381

100 000

390 934

-0,46%

254 433

-39,09%

0,00%

3,34%

1,95%

0,00%

8,48%

17,65%

1,63%

5,60%

3.3.2.2  Payment appropriations (UE, NCA, NCA for delegated tasks)

EXPENDITURE

Payment appropriations (UE, NCA, NCA for delegated tasks)

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 179

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Training for a common supervisory culture

Collection of information : IT projects

Legal advice

Access to data for Economic Research

Mission expenses, travel and incidental 
expenses

Communications

Meeting expenses

Services on operational matters

Title 4 - Delegated tasks

TOTAL

2019

Agency request

Budget forecast

2021/2020
(%)

20 546 411

26 975 289

30 088 643

29 817 211

10,54%

18 564 215

23 409 409

26 320 485

26 120 053

11,58%

18 550 460

23 401 106

26 310 074

26 109 642

11,57%

13 755

251 563

8 303

444 801

10 411

421 881

1 118 947

2 267 253

2 409 597

10 411

25,39%

421 881

2 338 597

-5,15%

3,15%

430 114

177 789

623 272

226 106

616 051

316 410

616 051

316 410

-1,16%

39,94%

3 783

4 448

4 219

4 219

-5,15%

6 118 441

6 027 774

5 724 289

5 524 289

-8,35%

5 352 978

4 934 100

5 098 054

4 898 054

-0,73%

268 010

451 289

319 820

319 820

-29,13%

497 453

642 385

306 415

306 415

-52,30%

6 959 432

9 197 413

9 320 298

9 320 298

1,34%

636

50 000

50 000

50 000

5 481 966

7 216 525

7457 818

7 457 818

45 653

309 100

387 579

422 811

245 839

65 848

80 172

600 000

392 749

417 726

355 241

85 000

81 732

600 000

390 934

254 433

385 381

100 000

1 907 342

2 450 000

2 490 000

2 490 000

35 531 626

44 650 476

47 623 230

47 151 798

81 732

600 000

385 381

100 000

390 934

-0,46%

254 433

-39,09%

0,00%

3,34%

1,95%

0,00%

8,48%

17,65%

1,63%

5,60%

3.3.3 Budget Outturn (UE, NCA, NCA for delegated tasks)

The 2019 surplus is EUR 194 645, of which EUR 77 858 relates to the EU budget and should be reimbursed as assigned 
revenue.

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 180

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports ESMA’s request for 250 Establishment Plan for 2021. The Commission notes that for 2021 
ESMA would have been entitled to 255 Establishment Plan posts, which are the 2020 Establishment Plan posts and the 29 
additional Establishment Plan posts as foreseen in the Legislative Financial Statements for the ESAs Review, EMIR 2.2 
and Crowdfunding. The Commission notes that ESMA has requested 5 Establishment plan posts less than the total 
number of posts that could have been allocated to it for 2021.

The Commission notes that ESMA has requested 101 Contract Agent posts and 15 Seconded National Experts (SNEs) 
which is a total of 116 posts.

However, in line with the Budget Circular for 2021 (Agency Instructions) the Commission can only support 83 Contract 
Agent posts for ESMA in 2021, of which 73 posts correspond to the 2020 allocation, 10 Contract Agent posts are for the 
ESAs Review (4 indirect and 6 direct supervision).

In turn, the Commission requests 33 Seconded National Experts (SNEs) posts for ESMA. The Commission notes that 
ESMA has requested only 15 SNE posts. However, given that the Authority could only have 83 Contract Agent posts, the 
Commission considers that 33 SNE posts would be needed for ESMA to have a total of the 116 allocations requested. 
(According to the 2020 Establishment Plan and the additional Legislative Financial Statements ESMA could have 
requested 35 SNEs).

Financial Resources

The Commission requests a Union subsidy of EUR 19 081 769 for ESMA, which reflects the following amounts:

*  EUR 12 876 480 representing the Commission Communication for 2020 with 2% indexation;

*  EUR 3 296 000 for the additional indirect supervision tasks resulting from the ESAs Review;

*  an advance of EUR 2 249 289 for the additional fee-funded direct supervision tasks resulting from the ESAs Review;

*  EUR 191 000 for the implementation of the Cross-border distribution of investment funds.

*  EUR 401 000 for the European Crowdfunding Service providers for Business;

*  EUR 68 000 for the establishment of a framework to facilitate sustainable finance investment.

Based on the information provided in the Agency Statement, the Commission is not in a position to support ESMA’s 
request for additional EUR 2 121 891 which mainly relates to the additional fee-funded direct supervision tasks resulting 
from the ESAs Review as this amount is not provided for in the Legislative Financial Statement.

Agency Assessment

Financial Resources

ESMA’s proposal for the 2021-2023 takes into account the resources for the new mandates received from the ESAs 
Review and EMIR 2.2, as well as the CMU tasks with confirmed Legislative Financial Statements (LFSs), e.g. Cross­
Border Funds distribution and part of Sustainable Finance package. It does not include the budgetary and financial 
resources for Crowdfunding, Sovereign Bond-Backed Securities (SBBS) and for Investment Firms Framework (IFR) as 
these legislations were not yet subject to final confirmation from the co-legislators. Where one or more of these 
legislations, or the IFR LFS, are confirmed in the course of 2020, ESMA will integrate the relevant resources through an 
amendment.

Moreover, at the moment the ceilings concerning the 2021 -2027 Multi-annual Financial Framework (MFF - the budget 
projections of the EU) are unknown.

As regards ESMA’s new mandates on direct supervision activities, the LFSs of the ESAs Review and EMIR 2.2. foresee 
EU advances to cover ESMA’s preparatory work for new direct supervisory mandates (Third Country CCPs, Data Service 
Providers, Benchmarks), as follows:

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 181

- EU advances for part of 2019 and 2020, in view of ESMA collecting EMIR 2.2. supervisory fees as from 2021;

- EU advances in 2020 and 2021, in view of ESMA starting its supervisory powers and consequently being self-financed 
via fees as from 2022 from Benchmarks and Data Service Providers under the ESAs Review.

The amount of the EU advance has to be later reimbursed via fees to the Commission.

Based on the above assumptions, ESMA’s proposal of 2021 revenue breakdown is the following:

REVENUE

Fees for direct supervision

Contributions from National Competent Authorities

EU subsidy- TOTAL

EU subsidy - MFF

ESAs’ Review EU advance for direct supervision of Benchmarks and 
Data Service Provides

Sub-total

2021 (EUR)

18,872,720

24,677,721

21,203,660

15,821,850

5,381,810

64,754,101

Annual contributions of National Competent Authorities and other 
entities to TRACE and FIRDS (IT delegated projects)

1,741,849

Total

66,495,950

In the below table you can see the details of 2021 fee revenue per kind of supervised entity:

ANNUAL SUPERVISORY FEES PER KIND OF ENTITY

Credit Rating Agencies (CRAs)

Trade Repositories (TRs)

Securitisation Repositories (STSs)

Securities Financing Transactions (SFTRs)

EMIR 2.2 - Third Countries Central Counterparties (CCPs)

FEES FOR DIRECT SUPERVISION

2021 (EUR)

10,545,743

2,992,856

357,230

636,555

4,340,336

18,872,720

In order to understand properly the financial information included in the tables in this document, please be aware of the 
following:

- ESMA’s budget is disclosed as a whole and, beside, split between fee-related budget and NCAs/EU-related budget;

-  The fee-related budget includes the budget concerning all kind of ESMA’s direct supervisory fees: from CRAs, TRs, 
SFTRs, STSs, EMIR 2.2 (not only CRAs and TRs fees);

- The NCAs and EU-related budget includes the NCAs contributions and EU subsidy being part of ESMA’s core budget 
on the basis of the 60/40 ratio, the contributions from NCAs and other external entities for ESMA’s IT delegated projects 
(external assigned revenue) and the participation charges (€200,000) planned for 2020.

The split between fee versus NCAs/EU budget has been calculated:

- proportionally to the fee versus NCA/EU ratio in the executed budget for 2019; and

- on the basis of ESMA’s Activity-Based Budgeting model for 2020 and 2021.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

The staffing figures proposed in this document for 2021 are within the LFSs staff ceilings of the confirmed mandates 
mentioned above:

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 182

Type of staff

Temporary agents

Contract agents and SNEs

Total

2021

250

116

366

Please consider that ESMA is currently experiencing difficulties in the recruitment of SNEs (the situation is getting worse 
with the Brexit). Therefore, ESMA proposes a ratio CAs/SNEs in favour of an increased number of CAs, having similar 
costs than SNEs.

It worth mentioning that many new mandates and tasks have been or are being taken up by ESMA via full internal 
redeployment and thus without any additional resources. Examples of these are the new tasks given to ESMA by the 
Prospectus Regulation and the Money Market Funds Regulation. In addition, already from 2020, a part of the confirmed 
new mandates under the ESAs Review and also EMIR 2.2. (particularly all new responsibilities in the area of EU CCPs) 
explicitly require ESMA to use internal redeployment for their implementation. Altogether, it is estimated that no less 
than 20 FTEs will have to be redeployed internally during the next four years, to manage these new tasks.

Moreover, ESMA has continued its programme on efficiency gains by, for example, digitalising its administration (HR, 
ethics, finance and procurement and facility management processes). This entire project has been managed only with 
internal resources and benefitting from existing tools already available in other EU agencies. Moreover, despite a 
moderate growth in staff (as per MFF and LFSs), ESMA staff travel less every year (20% less total number of missions 
since 2015). Overall ESMA receives more external stakeholders and visitors without increasing the staff managing this 
activity. Similarly, a growing budget has been managed with less overall transactions (2% less commitments and 7% less 
payments in 2018 vs 2017) due to a continuous effort to simplify and optimise processes while respecting the financial 
rules. In addition, ESMA has the strategy of optimising procurement resources by joining inter-institutional procedures 
and also by leading major inter-agency procurements.

4.1.2  Vacancy rate as of end 2019

The vacancy rate as of end 2019 was 7%.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

A linear phase-in for the budgeted salary costs for the requested new staff has been applied. Average date of entry into 
service is 01/07.

4.1.4 Salary assumption for calculating salary line (% applied)

Salary increases due to inflation have been assumed to be 2% in July 2020 and 2% July 2021. The overall vacancy rate 
has been calculated with average entry into service of the new staff from 1st July 2021. The vacancy rate is much higher 
than 2019 because of the significant recruitment implied by the ESAs’ Review, EMIR 2.2 and CMU proposed 
legislations.

4.1.5 Correction coefficient used

The correction coefficient for France has been increased from 116.7% to 117.7% in the end of 2019.

4.1.6  Exchange rate used (if applicable)

4.2 Financial Resources - Agency request

4.2.1  Title 1

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 183

4.2.1.1  Title 1 (Fees from CRA and TR)

The staffing budget is aligned with the MFF establishment plan and the final version of the EMIR 2.2, the ESAs Review 
and confirmed LFSs for the confirmed mandates under the CMU tasks (Cross-Border Funds distribution and part of 
Sustainable Finance package). Its increase in planned posts and in the salary, pension costs and recruitment expenditure is 
mainly triggered by the accumulation of new tasks.

According to the Staff Regulations, ESMA, as an Authority partly financed from the general budget of the EU, pays the 
part of the employers’ pension contributions corresponding to the proportion of its revenues without the EU subsidy (e.g. 
NAs contributions and fees) versus its total revenues. In 2021 this proportion is currently calculated at 76.06% and 
represents a cost equal to EUR 4,064,023, added to the Title 1 (the pension contribution proportion and the relevant 
amount to be covered by NCAs contribution and fees may be confirmed in possible amendments of the 2021-2023 SPD 
across 2020); this amount will not be funded by the EU subsidy.

4.2.1.2  Title 1 (UE, NCA, NCA for delegated tasks)

The staffing budget is aligned with the MFF establishment plan and the final version of the EMIR 2.2, the ESAs Review 
and confirmed LFSs for the confirmed mandates under the CMU tasks (Cross-Border Funds distribution and part of 
Sustainable Finance package). Its increase in planned posts and in the salary, pension costs and recruitment expenditure is 
mainly triggered by the accumulation of new tasks.

According to the Staff Regulations, ESMA, as an Authority partly financed from the general budget of the EU, pays the 
part of the employers’ pension contributions corresponding to the proportion of its revenues without the EU subsidy (e.g. 
NAs contributions and fees) versus its total revenues. In 2021 this proportion is currently calculated at 76.06% and 
represents a cost equal to EUR 4,064,023, added to the Title 1 (the pension contribution proportion and the relevant 
amount to be covered by NCAs contribution and fees may be confirmed in possible amendments of the 2021-2023 SPD 
across 2020); this amount will not be funded by the EU subsidy.

4.2.2  Title 2

4.2.2.1  Title 2 (Fees from CRA and TR)

2020  is the first year of rent in ESMA’s new premises. In the new and larger offices the cost of the rent per mq is lower 
than the previous one; this explains the almost flat increase in the rental of building and associated costs (including 
facility management services) between 2019 (without the additional staff for ESA Review, EMIR 2.2 and CMU tasks) 
and 2020.

Despite the need to furnish the additional staff with ICT material and to reinforce high compliance with Internal Control 
Standards on physical and cyber security, business continuity and document management, overall the Title 2 budget in
2021  is stable versus 2020 and even decreasing versus 2019.

4.2.2.2  Title 2 (UE, NCA, NCA for delegated tasks)

2020  is the first year of rent in ESMA’s new premises. In the new and larger offices the cost of the rent per mq is lower 
than the previous one; this explains the almost flat increase in the rental of building and associated costs (including 
facility management services) between 2019 (without the additional staff for ESA Review, EMIR 2.2 and CMU tasks) 
and 2020.

Despite the need to furnish the additional staff with ICT material and to reinforce high compliance with Internal Control 
Standards on physical and cyber security, business continuity and document management, overall the Title 2 budget in
2021  is stable versus 2020 and even decreasing versus 2019.

4.2.3  Title 3

4.2.3.1  Title 3 (Fees from CRA and TR)

In 2021 the IT needs related to the execution of the additional mandates from the ESAs’ Review, EMIR 2.2 and CMU 
tasks are reflected in the total cost for IT projects equal to EUR 9,715,000. This total amount includes the expenditure for

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 184

the development of new IT systems and for the maintenance of more than 30 systems that have been built previously 
further to mandates received from Level 1 legislation.

Finally, Title 3 also includes some proportionate increases across meetings with stakeholders and missions to account for 
the projected significant increase in the Authority’s staff base and tasks.

4.2.3.2  Title 3 (UE, NCA, NCA for delegated tasks)

In 2021 the IT needs related to the execution of the additional mandates from the ESAs’ Review, EMIR 2.2 and CMU 
tasks are reflected in the total cost for IT projects equal to EUR 9,715,000. This total amount includes the expenditure for 
the development of new IT systems and for the maintenance of more than 30 systems that have been built previously 
further to mandates received from Level 1 legislation.

Finally, Title 3 also includes some proportionate increases across meetings with stakeholders and missions to account for 
the projected significant increase in the Authority’s staff base and tasks.

4.3  Ad hoc grants and delegation agreements

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 iBox

TOTAL

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

201-203 rue de 
Bercy, 75012 
Paris - France

7 969

1 115

9 084

4 774 616 Lease expiring 
on 10 Octobei 
2028

Lease

None

7 969

1 115

9 084

4 774 616

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2  Current building(s) Other comments

The annual rent is the contractual amount for the rent in 2020. Each year a nationally set rate of inflation is applied.

ESMA rents in addition 4 archive rooms and 28 car parking places, 5 motorcycle places and 35 bicycle places.

5.1.3  Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European schools

Following the move from EBA to France, the French government decided to set up an accredited European school in 
Courbevoie as from September 2019, with a gradual opening of the different school levels and language sections in the 
future.

For the school year 2019/2020 only the English language section is fully available for the primary school level, the 
accreditation for the primary school level is expected for April 2020. The secondary level for the English language section 
is planned to be fully available from school year 2021/2022 with a planned accreditation in 2022.

Uncertainties remain regarding whether and when other language sections will be fully available for all school levels in 
the accredited European school.

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 185

Under those circumstances and in line with the practice of several EU agencies, ESMA decided to continue to provide 
schooling support and pre-schooling to its staff members.

Under the schooling support programme only the annual registration and annual tuition fees which exceed the education 
allowance are reimbursed up to a ceiling based on the average costs of multilingual schools in the Paris area.

The pre-school support is limited to a maximum amount of €3,000 per school year per child.

5.3  Evaluation

The first evaluation of ESMA as a component of the European System of Financial Supervisors was submitted to the 
Budgetary Authority by 08.08.2014 [COM (2014) 509 final].

In 2017 the Commission began the second review. This led to a legislative proposal to grant ESMA additional mandates, 
as explained in detail in the 2021-2023 multi-annual work programme and the 2021 detailed annual work programme 
above.

Privileges granted to staff

Protocol of privileges and immunities / 
diplomatic status

Education / day care

None, beyond the provisions included in the 
Protocol (no 7) on the Privileges and Immunities of 
the European Union.

None.

5.4 Privileges and immunities

Agency privileges

ESMA benefits from the 
privileges granted by the 
Protocol (No 7) on the 
Privileges and Immunities of the 
European Union. The French 
Parliament endorsed ESMA's 
Headquarters agreement on 
24  May 2019. 
ESMA
Headquarters 
agreement
entered into force in 2019.

Part I - Decentralised agencies

Individual budgetary financial statements - ESMA 186

2.1.10  European Chemicals Agency - ECHA

1  Overview

1.1 Creation/modification (legal base)

Decision

Regulation 
(EC)  No.  1907/2006  of  18
December 2006, concerning the Registration, 
Evaluation, Authorisation and Restriction of 
Chemicals (REACH), establishing a European 
Chemicals Agency

Date

18/12/2006

Regulation 
(EC)  No.  1272/2008  of  16
December 2008 on classification, labelling 
and packaging of substances and mixtures

16/12/2008

Mission/ Tasks / Functions

- Manage and carry out technical, scientific and administrative aspects of 
REACH and CLP Regulations

- The REACH and CLP processes are designed to ensure a high level of 
protection of human health and the environment, including the promotion 
of alternative methods for assessment of hazards of substances, as well as 
the free circulation of substances on the internal market while enhancing 
competitiveness and innovation

- Provide the Member States and the institutions of the Union with the best 
possible scientific and technical advice on questions relating to chemicals 
which fall under REACH or CLP

- Manage IT based guidance documents, tools and data bases

- Support national helpdesk and run a helpdesk for registrants

- Make information on chemicals publicly accessible

- Develop a poison centre notification portal

Regulation (EU) No 528/2012 of the 
European Parliament and the Council of 22 
May 2012 concerning the making available on 
the market and use of biocidal products

22/05/2012

- Manage and carry out technical, scientific, and administrative aspects of 
the Biocidal Products Regulation

Regulation (EU) No 649/2012 of the 
European Parliament and of the Council of 4 
July 2012 concerning the export and import of 
hazardous chemicals (PIC-Regulation)

04/07/2012

- The purpose of the Biocides Regulation is to improve the functioning of 
the internal market through the harmonisation of the rules on the placing 
on the market and use of biocidal products, whilst ensuring a high level of 
protection of both human and animal health and the environment. The 
provisions of the Regulation are underpinned by the precautionary 
principle, the aim of which is to safeguard the health of humans, animals 
and the environment.

- Establish and maintain the Register for Biocidal Products

- Coordinate and manage the processing and evaluation of the applications 
covered by the Regulation (including active substance approval, Union 
authorisation, data sharing, technical equivalence, alternative suppliers)

-  Provide guidance, support national helpdesks and assist and advise 
application (thought the ECHA Helpdesk)

- Make information on biocides publicly accessible.

-  Manage and carry out technical, scientific, and administrative aspects 
related to export and import of dangerous chemicals under the PIC 
Regulation

-  The objectives of the PIC Regulation are to implement the Rotterdam 
Convention on the Prior Informed Consent Procedure for Certain 
Hazardous Chemicals and Pesticides in International Trade, and to promote 
shared responsibility and cooperative efforts in the international movement 
of hazardous chemicals in order to protect human health and the 
environment from potential harm. Through its provisions it contributes to 
the environmentally sound use of hazardous chemicals.

- Manage the tasks related to and the cooperation with Member States on 
export notifications and explicit import consents

- Manage guidance documents and IT tools

- Make information publicly available

Regulation (EU) No 2019/1021 of the 
European Parliament and of the Council of 20 
June 2019 on persistent organic pollutants

20/06/2019

- Support the Commission and the Member States in fulfilling their 
obligations under the POPs-Regulation.

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 187

(POPs-Regulation)

Directive (EU) 2018/851 of the European 
Parliament and of the Council of 30 May 2018 
amending Directive 2008/98/EC on waste.

30/05/2018

Proposal for a recast of the Directive of the 
European Parliament and of the Council

on the quality of water intended for human 
consumption (Drinking Water Directive)

Remark

-  The objective of the POPs-Regulation is to implement international 
obligations of the Union and the Member States for eliminating Persistent 
Organic Pollutants in order to protect human health and the environment 
from these substances subject to the Stockholm Convention. Through its 
provisions the Regulation ensures the elimination of hazardous chemicals 
or, in exceptional cases, their environmentally sound use.

-  Carry out certain technical, scientific, and administrative tasks allocated 
in the proposal to ECHA related to the identification of new POPs, 
enforcement and reporting on the implementation of the Regulation.

- Make information on POPs publicly available.

-  Develop and manage a new database under the Waste Framework 
Directive.

-  The objective of the revised Waste Framework Directive is to achieve 
more recycling of waste and contribute to the creation of a circular 
economy. The objective of the database is for ECHA to ensure that the 
information about the presence of substances of very high concern is 
available throughout the whole lifecycle of products and materials, 
including at the waste stage.

-  Establish and maintain a database of articles containing Candidate List 
substances and facilitate the submissions by article suppliers

- Provide access to the database to waste operators and consumers.

- Provide support to duty holders.

-  The Agency shall, on the basis of national positive lists of starting 
substances and compositions, recommend a compiled list to the 
Commission f or the purpose of establishing the first European Positive 
list. The European positive lists shall contain the only substances, 
compositions or constituents that are authorised to be used for 
manufacturing of final materials or products in contact with water intended 
for human consumption, including, where appropriate, conditions for the 
use of these materials and migration limits.

-  The Agency shall review and deliver an opinion on all the substances, 
compositions and constituents on the first European positive lists by 15 
years after its adoption.

- For the purposes of updating the European positive list the Agency shall 
deliver opinions on the inclusion or removal of substances and 
compositions.

The Agency, established on 1 June 2007, will manage the registration, 
evaluation, authorisation and restriction processes for chemical substances 
as well the classification and labelling of substances and mixtures to ensure 
consistency across the European Union. These REACH processes are 
designed to provide additional information on chemicals, to ensure their 
safe use, and to ensure competitiveness of the European industry.

In its decision-making the Agency will take the best available scientific 
and technical data and socio-economic information into account. It will 
also provide information on chemicals and technical and scientific advice.

Under the Biocidal Products Regulation, adopted in 2012, ECHA is 
responsible for specific tasks with regard to applications for active 
substance approval and Union authorisation and other related tasks such as 
data sharing inquiries. The Biocidal products Committee has been 
established within the Agency to provide opinions to the Commission on 
scientific and technical matters relating to applications under the 
Regulation.

The recast PIC Regulation, adopted in 2012, further adds to the remit of the 
Agency, and complements it with scientific, technical, and administrative 
tasks related to export and import of dangerous chemicals.

The recast of the POPs-Regulation also adds to the remit of the Agency,

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 188

and complements it with scientific, technical, and administrative tasks 
related to persistent organic pollutants.

Under the Waste Framework Directive the Agency shall establish and 
maintain a new database of articles containing Candidate List substances.

Under the proposed recast of the Drinking Water Directive the Agency 
shall make assessments of starting substances for materials in contact with 
drinking water.________________________________________________

1.2  Seat 

Helsinki

1.3 Budget Line

03 10 01 01 : European Chemicals Agency — Chemicals legislation

03 10 01 02 : European Chemicals Agency — Activities in the field of biocides legislation

09 10 01 : European Chemicals Agency - Environmental directives and International conventions

1.4 Human Resources overview

1.4.1 Human Resources Overview ECHA

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

343

118

461

119

15

595

343

103

446

122

4

572

100,00%

87,29%

96,75%

102,52%

26,67%

96,13%

347

116

463

119

15

597

357

109

466

121

15

602

1.4.2 Human Resources Overview (REACH/ CLP)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

301

103

404

102

13

519

305

89

394

106

3

503

101,33%

86,41%

97,52%

103,92%

23,08%

96,92%

303

101

404

102

13

519

310

94

404

94

13

511

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 189

1.4.3 Human Resources Overview (BIOCIDES)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

41

9

50

15

2

67

37

8

45

14

1

60

90,24%

88,89%

90,00%

93,33%

50,00%

89,55%

43

9

52

15

2

69

43

9

52

15

2

69

1.4.4 Human Resources Overview (Environmental directives and International conventions)

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1

6

7

2

9

1

6

7

2

9

100,00%

100,00%

100,00%

100,00%

100,00%

1

6

7

2

9

4

6

10

12

22

1.5  Financial Resources overview

1.5.1  Financial Resources Overview ECHA

1.5.1.1  Revenues Overview ECHA

1.5.1.1.1 General revenues ECHA

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

71 944 520

42 094 661

114 039 181

76 047 824

34 703 713

110 751 537

1.5.1.1.2 Additional EUfunding: contribution, grant and service level agreements ECHA

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

2 091 000

1 680 000

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 190

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.1.2 Expenditure Overview ECHA

240 000

2 331 000

240 000

1 920 000

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Operational expenditure

Title 5 - Operational expenditure

Title 6 - Other tasks

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

76 060 753

76 060 753

75 187 571

75 187 571

15 052 950

15 052 950

14 894 780

14 894 780

18 805 000

18 990 000

15 836 200

15 766 200

2 040 250

1 895 228

2 331 000

2 040 250

1 895 228

2 331 000

1 901236

3 001 750

1 920 000

1 901236

3 001 750

1 920 000

116 185 181

116 370 181

112 741 537

112 671 537

1.5.2  Financial Resources Overview (REACH/ CLP)

1.5.2.1  Revenues Overview (REACH/ CLP)

1.5.2.1.1 General revenues (REACH/ CLP)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

61 879 520

37 141 278

99 020 798

63 614 564

31 128 397

94 742 961

1.5.2.1.2 Additional EUfunding: contribution, grant and service level agreements (REACH/ CLP)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2.2 Expenditure Overview (REACH/ CLP)

2 091 000

240 000

2 331 000

1 680 000

240 000

1 920 000

Expenditure

2020

2021

Title 1 - Staff expenditure

66 928 019

66 928 019

66 093 261

66 093 261

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 191

Expenditure

2020

2021

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 6 - Other tasks

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

13 102 779

13 102 779

12 883 500

12 883 500

18 805 000

2 331 000

18 990 000

2 331 000

101 166 798

101 351 798

15 836 200

1 920 000

96 732 961

15 766 200

1 920 000

96 662 961

1.5.3  Financial Resources Overview (BIOCIDES)

1.5.3.1  Revenues Overview (BIOCIDES)

1.5.3.1.1 General revenues (BIOCIDES)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

7 008 000

4 953 383

11 961 383

7 148 160

3 575 316

10 723 476

1.5.3.1.2 Additional EUfunding: contribution, grant and service level agreements (BIOCIDES)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.3.2 Expenditure Overview (BIOCIDES)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 4 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

8 210 883

1 710 250

2 040 250

11 961 383

8 210 883

1 710 250

2 040 250

11 961 383

7 300 310

1 521 930

1 901 236

10 723 476

7 300 310

1 521 930

1 901236

10 723 476

1.5.4  Financial Resources Overview (Environmental directives and International conventions)

1.5.4.1  Revenues Overview (Environmental directives and International conventions)

1.5.4.1.1 General revenues (Environmental directives and International conventions)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

3 057 000

5 285 100

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 192

Other Revenue

TOTAL REVENUES

0

3 057 000

0

5 285 100

1.5.4.1.2  Additional EU funding: contribution, grant and service level agreements (Environmental directives and International 
conventions)

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.4.2 Expenditure Overview (Environmental directives and International conventions)

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 5 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

921 851

239 921

1 895 228

3 057 000

921 851

239 921

1 895 228

3 057 000

1 794 000

1 794 000

489 350

3 001 750

5 285 100

489 350

3 001 750

5 285 100

2  Human Resources

2.1  Establishment plan posts

2.1.1 Establishment plan posts ECHA

c-
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S- -Ö
ÜSj « 
tí
O

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s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

8

16

20

34

44

62

63

65

25

6

5

9

8

21

35

47

55

85

66

12

6

16

21

32

46

66

64

57

26

13

6

16

21

32

46

65

62

62

34

14

6

16

21

32

46

65

62

62

34

13

343

343

347

358

357

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 193

c-
3
O 4)
S- -Ö
ÜSj tí 
tí
O

y c 

з
fe

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

4

6

13

20

35

23

15

1

2

3

6

12

21

27

15

17

4

8

15

22

27

26

13

1

4

8

12

20

23

25

13

5

4

8

12

20

23

25

13

4

118

103

116

110

109

461

446

463

468

466

461

446

463

468

466

2.1.2 Establishment plan posts (REACH / CLP)

3.
3
O 4)
S- -Ö
ÜSj « 
tí
O

y C
3 з
3
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

8

16

18

31

39

52

52

61

5

9

6

21

32

45

49

72

6

15

19

30

41

56

52

51

6

15

19

30

41

55

52

53

6

15

19

30

41

55

52

53

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 194

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

19

5

301

1

4

6

10

19

32

18

12

1

103

54

12

305

2

3

6

12

20

23

11

12

89

21

12

303

4

8

12

21

23

21

11

1

101

27

12

310

4

8

9

19

19

20

11

4

94

27

12

310

4

8

9

19

19

20

11

4

94

404

394

404

404

404

404

394

404

404

404

2.1.3 Establishment plan posts (BIOCIDES)

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

2

3

2

1

2

2

1

2

2

1

2

2

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 195

 
 
 
c-
3
O 4)
S- -Ö
ÜSj tí 
tí
O

y c 

з
fe

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

5

10

10

4

6

1

41

1

1

3

3

1

9

3

2

5

13

12

37

1

3

2

2

8

5

10

11

6

5

1

43

1

1

3

3

1

9

5

10

9

8

5

2

44

1

1

3

3

1

1

10

5

10

9

8

5

1

43

1

1

3

3

1

9

50

45

52

54

52

50

45

52

54

52

2.1.4 Establishment plan posts (Environmental directives and International conventions)

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

c.
3
O 4)
S- -Ö
ÜSj « 
tí
g M
o e
3 3
3
fe

AD 16

AD 15

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 196

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

2

2

2

6

7

1

1

1

2

3

6

7

1

1

2

1

2

1

6

7

1

1

2

4

2

1

2

1

6

1

1

2

4

2

1

2

1

6

10

10

7

7

7

10

10

2.2  External personnel

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 197

 
 
 
2.2.1 External personnel ECHA

2.2.1.1 Contract Agents ECHA

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

29

70

20

119

26

57

39

122

29

70

20

119

41

60

20

121

2.2.1.2 Seconded National Experts ECHA

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

15

4

15

15

2.2.2  External personnel (REACH /CLP)

2.2.2.1 Contract Agents (REACH /CLP)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

20

64

18

102

21

53

32

106

20

64

18

102

24

52

18

94

2.2.2.2 Seconded National Experts (REACH/ CLP)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

13

3

13

13

2.2.3  External personnel (BIOCIDES)

2.2.3.1 Contract Agents (BIOCIDES)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

7

6

2

15

4

4

6

14

7

6

2

15

7

6

2

15

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 198

2.2.3.2 Seconded National Experts (BIOCIDES)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2

1

2

2

2.2.4  External personnel (Environmental directives and International conventions)

2.2.4.1 Contract Agents (Environmental directives and International conventions)

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2

2

1

1

2

2

2

10

2

12

2.2.4.2 Seconded National Experts (Environmental directives and International conventions)

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3  Financial Resources

3.1 Financial Resources ECHA

3.1.1 Revenues ECHA

3.1.1.1 General revenues ECHA

REVENUES

General revenues ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

44 385 256

40 250 000

31 719 350

32 597 350

-19,01%

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

62 888 415

71 944 520

87 296 000

76 047 824

5,70%

5 774 865

3 651 680

1 513 862

1 513 862

-58,54%

1 615 033

1 844 661

2 339 750

2 106 363

14,19%

1 615 033

1 844 661

2 339 750

2 106 363

14,19%

5 ADMINISTRATIVE OPERATIONS

228 318

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 199

REVENUES

General revenues ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

109 117 022

114 039 181

121 355 100

110 751 537

-2,88%

3.1.1.2 Additional EUfunding: contribution, grant and service level agreements ECHA

REVENUES

Additional EU funding: contribution, grant and service level agreements ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

450 000

1 692 500

2 091 000

1 680 000

1 680 000

-19,66%

1 024 428

240 000

240 000

240 000

0,00%

3 166 928

2 331 000

1 920 000

1 920 000

-17,63%

3.1.2  Expenditure ECHA

3.1.2.1 Commitment appropriations ECHA

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Commitment appropriations ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

70 453 711

76 060 753

80 657 200

75 187 571

-1,15%

58 366 860

66 746 800

71 316 350

68 311 160

50 279 860

59 534 800

62 294 930

60 498 200

8 087 000

7 212 000

9 021 420

7 812 960

2,34%

1,62%

8,33%

718 868

681 514

716 000

559 000

-17,98%

5 703 000

3 095 000

2 795 850

2 543211

-17,83%

38 014

41 401

41 800

32 000

-22,71%

1 821 733

1 921 361

1 975 000

1 768 500

-7,96%

647 877

860 376

942 200

568 700

-33,90%

3 157 359

2 714 301

2 870 000

1 405 000

-48,24%

17 180 600

15 052 950

15 175 200

14 894 780

-1,05%

7 297 639

7 885 745

7 978 900

7 872 130

-0,17%

6 993 293

6 546 723

6 580 100

6 460 100

-1,32%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 200

EXPENDITURE

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Registration, datatsharing and dissemination

Evaluation

Risk Management

Classification and labelling

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Scientific and technical advice to EU 
institutions

Committees and Forum

Board of appeal

Communications including translations

International cooperation

Management Board and management of the 
Agency

Missions

External training

Refunds

Commitment appropriations ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 410 033

472 701

364 401

242 081

312 300

289 000

295 650

-18,87%

259 500

7,20%

6 934

14 000

14 900

7 400

-47,14%

16 376 586

18 805 000

19 970 700

15 836 200

-15,79%

456 296

1 910

318 391

31 818

76 361

297 000

85 500

800 000

70 000

200 000

300 000

80 000

950 000

70 000

170 000

200 000

-32,66%

40 000

-53,22%

450 000

-43,75%

17 500

-75,00%

115 000

-42,50%

9 482 856

10 000 000

10 566 700

9 366 700

-6,33%

256 027

380 000

400 000

300 000

-21,05%

1 298 080

1 600 000

1 700 000

725 000

-54,69%

36 299

77 000

77 000

67 000

-12,99%

1 765 483

2 050 000

2 300 000

1 850 000

-9,76%

4 831

661 213

432 531

80 000

50 000

30 000

-62,50%

965 500

1 000 000

700 000

-27,50%

450 000

557 000

225 000

-50,00%

Substance evaluation and Rapporteurs 
(Differentiated appropriations)

1 354 510

950 000

1 100 000

1 100 000

15,79%

Cooperation with international organisations 
(Differentiated
for 
appropriations)

programmes 

IT 

Title 4 - Operational expenditure

Substances, 
equivalence

products 

and 

technical

Refunds pursuant to Article 13 of the 
Regulation (EU) 564/2013

Submissions, datatsharing and dissemination

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Scientific and technical advice to EU 
institutions

Biocidal products Committee and Forum

199 980

800 000

650 000

650 000

-18,75%

3 697 183

2 040 250

2 421 500

1 901 236

-6,81%

10 000

200 000

169 736

1597,36%

18 997

38 750

50 000

50 000

29,03%

3 162 919

1 200 000

1 300 000

1 000 000

-16,67%

341 314

475 000

580 000

450 000

-5,26%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 201

EXPENDITURE

Commitment appropriations ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Board of appeal

Communications including translations

Management Board and management of the 
Agency

Missions

External training

Cooperation with international organisations 
for IT programs

Preparatory work BPR 13/3938 Norwegian

Title 5 - Operational expenditure

Studies and consultants

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Meetings with authorities and expert groups

Communications including translations

Missions

External training

Title 6 - Other tasks

IPA programme

EUON

EUCLEF

Occupational exposure limits

Further development of IUCLID (as co­
investments from third parties)

TOTAL

3.1.2.2 Payment appropriations ECHA

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

3 777

54 586

59 590

56 000

11 500

100 000

135 000

70 000

11 500

100 000

110 000

70 000

11 500

100 000

0,00%

0,00%

80 000

-40,74%

40 000

-42,86%

572 055

1 895 228

3 200 500

3 001 750

58,38%

20 000

20 000

100%

527 071

1 663 728

3 022 900

2 867 450

72,35%

23 983

21 001

195 000

36 500

18 600

100 000

39 000

9 300

100%

85 000

-56,41%

20 000

-45,21%

3 240 364

2 331 000

1 920 000

1 920 000

-17,63%

358 508

930 512

967 680

199 236

784 428

892 000

1 199 000

240 000

600 000

1 080 000

240 000

600 000

-32,74%

1 080 000

-9,92%

240 000

0,00%

111 520 499

116 185 181

123 345 100

112 741 537

-2,96%

Payment appropriations ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

70 448 931

76 060 753

80 657 200

75 187 571

-1,15%

58 362 080

66 746 800

71 316 350

68 311 160

50 275 080

59 534 800

62 294 930

60 498 200

8 087 000

7 212 000

9 021 420

7 812 960

2,34%

1,62%

8,33%

Expenditure relating to Staff recruitment

718 868

681 514

716 000

559 000

-17,98%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

5 703 000

3 095 000

2 795 850

2 543211

-17,83%

38 014

41 401

1 821 733

1 921 361

647 877

860 376

41 800

1 975 000

942 200

32 000

-22,71%

1 768 500

-7,96%

568 700

-33,90%

3 157 359

2 714 301

2 870 000

1 405 000

-48,24%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 202

EXPENDITURE

Payment appropriations ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Registration, datatsharing and dissemination

Evaluation

Risk Management

Classification and labelling

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Scientific and technical advice to EU 
institutions

Committees and Forum

Board of appeal

Communications including translations

International cooperation

Management Board and management of the 
Agency

Missions

External training

Refunds

17 180 599

15 052 950

15 175 200

14 894 780

-1,05%

7 297 638

7 885 745

7 978 900

7 872 130

-0,17%

6 993 293

6 546 723

6 580 100

6 460 100

-1,32%

2 410 033

472 701

364 401

242 081

312 300

289 000

295 650

-18,87%

259 500

7,20%

6 934

14 000

14 900

7 400

-47,14%

15 779 490

18 990 000

19 900 700

15 766 200

-16,98%

456 296

1 910

318 391

31 818

76 361

297 000

85 500

800 000

70 000

200 000

300 000

80 000

950 000

70 000

170 000

200 000

-32,66%

40 000

-53,22%

450 000

-43,75%

17 500

-75,00%

115 000

-42,50%

9 482 856

10 000 000

10 566 700

9 366 700

-6,33%

256 027

380 000

400 000

300 000

-21,05%

1 298 080

1 600 000

1 700 000

725 000

-54,69%

36 299

77 000

77 000

67 000

-12,99%

1 765 483

2 050 000

2 300 000

1 850 000

-9,76%

4 831

661 213

432 531

80 000

50 000

30 000

-62,50%

965 500

1 000 000

700 000

-27,50%

450 000

557 000

225 000

-50,00%

Substance evaluation and Rapporteurs 
(Differentiated appropriations)

525 259

1 096 000

1 030 000

1 030 000

-6,02%

Cooperation with international organisations 
for 
(Differentiated
appropriations)

programmes 

IT 

Title 4 - Operational expenditure

Substances, 
equivalence

products 

and 

technical

Refunds pursuant to Article 13 of the

432 135

839 000

650 000

650 000

-22,53%

3 697 183

2 040 250

2 421 500

1 901 236

-6,81%

10 000

200 000

169 736

1597,36%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 203

EXPENDITURE

Payment appropriations ECHA

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Regulation (EU) 564/2013

Submissions, datatsharing and dissemination

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Scientific and technical advice to EU 
institutions

Biocidal products Committee and Forum

Board of appeal

Communications including translations

Management Board and management of the 
Agency

Missions

External training

Cooperation with international organisations 
for IT programs

Preparatory work BPR 13/3938 Norwegian

Title 5 - Operational expenditure

Studies and consultants

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Meetings with authorities and expert groups

Communications including translations

Missions

External training

Title 6 - Other tasks

IPA programme

EUON

EUCLEF

Occupational exposure limits

Further development of IUCLID (as co­
investments from third parties)

TOTAL

3.2  Financial Resources (REACH/ CLP)

3.2.1  Revenues (REACH/ CLP)

3.2.1.1  General revenues (REACH/ CLP)

18 997

38 750

50 000

50 000

29,03%

3 162 919

1 200 000

1 300 000

1 000 000

-16,67%

341 314

3 777

54 586

59 590

56 000

475 000

11 500

100 000

135 000

70 000

580 000

11 500

100 000

110 000

70 000

450 000

-5,26%

11 500

100 000

0,00%

0,00%

80 000

-40,74%

40 000

-42,86%

572 055

1 895 228

3 200 500

3 001 750

58,38%

20 000

20 000

100%

527 071

1 663 728

3 022 900

2 867 450

72,35%

23 983

21 001

195 000

36 500

18 600

100 000

39 000

9 300

100%

85 000

-56,41%

20 000

-45,21%

3 240 364

2 331 000

1 920 000

1 920 000

-17,63%

358 508

930 512

967 680

199 236

784 428

892 000

1 199 000

240 000

600 000

1 080 000

240 000

600 000

-32,74%

1 080 000

-9,92%

240 000

0,00%

110 918 622

116 370 181

123 275 100

112 671 537

-3,18%

REVENUES

General revenues (REACH / CLP)

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 204

1 REVENUE FROM FEES AND CHARGES

34 740 608

35 700 000

29 447 350

29 447 350

-17,51%

2019

Agency request

Budget forecast

2021/2020
(%)

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

58 346 000

61 879 520

71 700 000

63 614 564

2,80%

4 664 235

3 051 863

1 353 559

1 353 559

-55,65%

1 412 237

1 441 278

1 756 650

1 681 047

16,64%

1 412 237

1 441 278

1 756 650

1 681 047

16,64%

5 ADMINISTRATIVE OPERATIONS

203 892

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

94 702 737

99 020 798

102 904 000

94 742 961

-4,32%

3.2.1.2 Additional EUfunding: contribution, grant and service level agreements (REACH/ CLP)

REVENUES

Additional EU funding: contribution, grant and service level agreements (REACH /
CLP)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

450 000

1 692 500

2 091 000

1 680 000

1 680 000

-19,66%

1 024 428

240 000

240 000

240 000

0,00%

3 166 928

2 331 000

1 920 000

1 920 000

-17,63%

3.2.2  Expenditure (REACH/CLP)

3.2.2.1 Commitment appropriations (REACH/ CLP)

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Commitment appropriations (REACH / CLP)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

62 624 112

66 928 019

70 100 300

66 093 261

-1,25%

51 855 979

58 910 000

61 946 850

59 936 850

44 956 979

52 950 000

54 961 390

53 891 390

6 899 000

5 960 000

6 985 460

6 045 460

1,74%

1,78%

1,43%

674 233

545 537

546 000

446 000

-18,25%

5 088 000

2 715 000

2 604 450

2 393211

-11,85%

32 801

36 018

35 800

30 000

-16,71%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 205

EXPENDITURE

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Registration, datatsharing and dissemination

Evaluation

Risk Management

Classification and labelling

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Scientific and technical advice to EU 
institutions

Committees and Forum

Board of appeal

Communications including translations

International cooperation

Management Board and management of the 
Agency

Missions

External training

Refunds

Commitment appropriations (REACH / CLP)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 594 015

585 105

1 671 582

752 081

1 700 000

817 200

1 620 000

-3,09%

517 200

-31,23%

2 793 979

2 297 801

2 450 000

1 150 000

-49,95%

15 029 985

13 102 779

12 903 000

12 883 500

-1,67%

6 373 921

6 860 597

6 790 000

6 790 000

-1,03%

6 119 269

5 695 648

5 580 000

5 580 000

-2,03%

2 108 779

421 902

317 028

217 214

270 000

250 000

270 000

-14,83%

237 000

9,11%

6 114

12 292

13 000

6 500

-47,12%

16 376 586

18 805 000

19 970 700

15 836 200

-15,79%

456 296

1 910

318 391

31 818

76 361

297 000

85 500

800 000

70 000

200 000

300 000

80 000

950 000

70 000

170 000

200 000

-32,66%

40 000

-53,22%

450 000

-43,75%

17 500

-75,00%

115 000

-42,50%

9 482 856

10 000 000

10 566 700

9 366 700

-6,33%

256 027

380 000

400 000

300 000

-21,05%

1 298 080

1 600 000

1 700 000

725 000

-54,69%

36 299

77 000

77 000

67 000

-12,99%

1 765 483

2 050 000

2 300 000

1 850 000

-9,76%

4 831

661 213

432 531

80 000

50 000

30 000

-62,50%

965 500

1 000 000

700 000

-27,50%

450 000

557 000

225 000

-50,00%

Substance evaluation and Rapporteurs 
(Differentiated appropriations)

1 354 510

950 000

1 100 000

1 100 000

15,79%

Cooperation with international organisations 
for 
(Differentiated
appropriations)

programmes 

IT 

199 980

800 000

650 000

650 000

-18,75%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 206

EXPENDITURE

Title 6 - Other tasks

IPA programme

EUON

EUCLEF

Occupational exposure limits

Further development of IUCLID (as co­
investments from third parties)

TOTAL

3.2.2.2 Payment appropriations (REACH/ CLP)

Commitment appropriations (REACH / CLP)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

3 240 364

2 331 000

1 920 000

1 920 000

-17,63%

358 508

930 512

967 680

199 236

784 428

892 000

1 199 000

240 000

600 000

1 080 000

240 000

600 000

-32,74%

1 080 000

-9,92%

240 000

0,00%

97 271 047

101 166 798

104 894 000

96 732 961

-4,38%

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Payment appropriations (REACH / CLP)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

62 619 332

66 928 019

70 100 300

66 093 261

-1,25%

51 851 199

58 910 000

61 946 850

59 936 850

44 952 199

52 950 000

54 961 390

53 891 390

6 899 000

5 960 000

6 985 460

6 045 460

1,74%

1,78%

1,43%

Expenditure relating to Staff recruitment

674 233

545 537

546 000

446 000

-18,25%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

5 088 000

2 715 000

2 604 450

2 393211

-11,85%

32 801

1 594 015

585 105

36 018

35 800

30 000

-16,71%

1 671 582

1 700 000

1 620 000

-3,09%

752 081

817 200

517 200

-31,23%

2 793 979

2 297 801

2 450 000

1 150 000

-49,95%

15 029 985

13 102 779

12 903 000

12 883 500

-1,67%

6 373 921

6 860 597

6 790 000

6 790 000

-1,03%

6 119 269

5 695 648

5 580 000

5 580 000

-2,03%

2 108 779

421 902

317 028

217 214

270 000

250 000

270 000

-14,83%

237 000

9,11%

6 114

12 292

13 000

6 500

-47,12%

15 779 490

18 990 000

19 900 700

15 766 200

-16,98%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 207

EXPENDITURE

Payment appropriations (REACH / CLP)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Registration, datatsharing and dissemination

Evaluation

Risk Management

Classification and labelling

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Scientific and technical advice to EU 
institutions

Committees and Forum

Board of appeal

Communications including translations

International cooperation

Management Board and management of the 
Agency

Missions

External training

Refunds

456 296

1 910

318 391

31 818

76 361

297 000

85 500

800 000

70 000

200 000

300 000

80 000

950 000

70 000

170 000

200 000

-32,66%

40 000

-53,22%

450 000

-43,75%

17 500

-75,00%

115 000

-42,50%

9 482 856

10 000 000

10 566 700

9 366 700

-6,33%

256 027

380 000

400 000

300 000

-21,05%

1 298 080

1 600 000

1 700 000

725 000

-54,69%

36 299

77 000

77 000

67 000

-12,99%

1 765 483

2 050 000

2 300 000

1 850 000

-9,76%

4 831

661 213

432 531

80 000

50 000

30 000

-62,50%

965 500

1 000 000

700 000

-27,50%

450 000

557 000

225 000

-50,00%

Substance evaluation and Rapporteurs 
(Differentiated appropriations)

525 259

1 096 000

1 030 000

1 030 000

-6,02%

Cooperation with international organisations 
for 
(Differentiated
appropriations)

programmes 

IT 

Title 6 - Other tasks

IPA programme

EUON

EUCLEF

Occupational exposure limits

Further development of IUCLID (as co­
investments from third parties)

TOTAL

3.2.3  Budget Outturn (REACH/ CLP)

432 135

839 000

650 000

650 000

-22,53%

3 240 364

2 331 000

1 920 000

1 920 000

-17,63%

358 508

930 512

967 680

199 236

784 428

892 000

1 199 000

240 000

600 000

1 080 000

240 000

600 000

-32,74%

1 080 000

-9,92%

240 000

0,00%

96 669 171

101 351 798

104 824 000

96 662 961

-4,63%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): 1 353 559.23 EUR

3.3  Financial Resources (BIOCIDES)

3.3.1  Revenues (BIOCIDES)

3.3.1.1  General revenues (BIOCIDES)

REVENUES

General revenues (BIOCIDES)

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 208

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

2019

Agency request

Budget forecast

2021/2020
(%)

9 644 648

2 978 415

4 550 000

7 008 000

2 272 000

9 800 000

3 150 000

-30,77%

7 148 160

2,00%

1 096 245

577292

134 997

134 997

-76,62%

202 796

202 796

403 383

403 383

583 100

583 100

425 316

5,44%

425 316

5,44%

5 ADMINISTRATIVE OPERATIONS

24 358

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

12 850 217

11 961 383

12 655 100

10 723 476

-10,35%

3.3.1.2 Additional EUfunding: contribution, grant and service level agreements (BIOCIDES)

REVENUES

Additional EU funding: contribution, grant and service level agreements (BIOCIDES)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.3.2 Expenditure (BIOCIDES)

3.3.2.1 Commitment appropriations (BIOCIDES)

EXPENDITURE

Commitment appropriations (BIOCIDES)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

7 102 324

5 943 444

4 790 444

1 153 000

33 482

615 000

4 629

202 213

8 210 883

7 150 000

6 018 000

1 132 000

123 273

380 000

4 720

219 036

8 455 900

7 594 500

6 428 540

1 165 960

100 000

191 400

5 000

225 000

7 300 310

-11,09%

6 819310

-4,63%

5 769 310

-4,13%

1 050 000

-7,24%

50 000

-59,44%

150 000

-60,53%

1 000

-78,81%

100 000

-54,35%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 209

EXPENDITURE

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 4 - Operational expenditure

Substances, 
equivalence

products 

and 

technical

Refunds pursuant to Article 13 of the 
Regulation (EU) 564/2013

Submissions, datatsharing and dissemination

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Scientific and technical advice to EU 
institutions

Biocidal products Committee and Forum

Board of appeal

Communications including translations

Management Board and management of the 
Agency

Missions

External training

Cooperation with international organisations 
for IT programs

Preparatory work BPR 13/3938 Norwegian

TOTAL

Commitment appropriations (BIOCIDES)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

56 370

247 186

94 831

239 023

100 000

240 000

30 000

-68,36%

150 000

-37,24%

1 909 868

1 710 250

1 777 700

1 521 930

-11,01%

820 332

776 140

267 514

45 109

898 975

746 327

41 542

21 794

935 000

770 000

37 000

34 000

828 230

-7,87%

650 000

-12,91%

23 000

-44,63%

20 000

-8,23%

773

1 612

1 700

700

-56,58%

3 697 183

2 040 250

2 421 500

1 901 236

-6,81%

10 000

200 000

169 736

1597,36%

18 997

38 750

50 000

50 000

29,03%

3 162 919

1 200 000

1 300 000

1 000 000

-16,67%

341 314

3 777

54 586

59 590

56 000

475 000

11 500

100 000

135 000

70 000

580 000

11 500

100 000

110 000

70 000

450 000

-5,26%

11 500

100 000

0,00%

0,00%

80 000

-40,74%

40 000

-42,86%

12 709 375

11 961 383

12 655 100

10 723 476

-10,35%

3.3.2.2 Payment appropriations (BIOCIDES)

EXPENDITURE

Payment appropriations (BIOCIDES)

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 210

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 4 - Operational expenditure

Substances, 
equivalence

products 

and 

technical

Refunds pursuant to Article 13 of the 
Regulation (EU) 564/2013

Submissions, datatsharing and dissemination

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Scientific and technical advice to EU 
institutions

Biocidal products Committee and Forum

Board of appeal

Communications including translations

Management Board and management of the 
Agency

Missions

External training

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

7 102 324

5 943 444

4 790 444

1 153 000

33 482

615 000

4 629

202 213

56 370

247 186

8 210 883

7 150 000

6 018 000

1 132 000

123 273

380 000

4 720

219 036

94 831

239 023

8 455 900

7 594 500

6 428 540

1 165 960

100 000

191 400

5 000

225 000

100 000

240 000

7 300 310

-11,09%

6 819310

-4,63%

5 769 310

-4,13%

1 050 000

-7,24%

50 000

-59,44%

150 000

-60,53%

1 000

-78,81%

100 000

-54,35%

30 000

-68,36%

150 000

-37,24%

1 909 867

1 710 250

1 777 700

1 521 930

-11,01%

820 331

776 140

267 514

45 109

898 975

746 327

41 542

21 794

935 000

770 000

37 000

34 000

828 230

-7,87%

650 000

-12,91%

23 000

-44,63%

20 000

-8,23%

773

1 612

1 700

700

-56,58%

3 697 183

2 040 250

2 421 500

1 901 236

-6,81%

10 000

200 000

169 736

1597,36%

18 997

38 750

50 000

50 000

29,03%

3 162 919

1 200 000

1 300 000

1 000 000

-16,67%

341 314

3 777

54 586

59 590

56 000

475 000

11 500

100 000

135 000

70 000

580 000

11 500

100 000

110 000

70 000

450 000

-5,26%

11 500

100 000

0,00%

0,00%

80 000

-40,74%

40 000

-42,86%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 211

EXPENDITURE

Payment appropriations (BIOCIDES)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Cooperation with international organisations 
for IT programs

Preparatory work BPR 13/3938 Norwegian

TOTAL

3.3.3  Budget Outturn (BIOCIDES)

12 709 374

11 961 383

12 655 100

10 723 476

-10,35%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): 134 996.53 EUR

3.4  Financial Resources (Environmental directives and International conventions)

3.4.1  Revenues (Environmental directives and International conventions)

3.4.1.1 General revenues (Environmental directives and International conventions)

REVENUES

General revenues (Environmental directives and International conventions)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

1 564 000

3 057 000

5 796 000

5 285 100

72,89%

14 385

22 525

25 306

25 306

12,35%

68

1 564 068

3 057 000

5 796 000

5 285 100

72,89%

3.4.1.2 Additional EU funding: contribution, grant and service level agreements (Environmental directives and International 
conventions)

REVENUES

Additional EU funding: contribution, grant and service level agreements 
(Environmental directives and International conventions)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 212

REVENUES

Additional EU funding: contribution, grant and service level agreements 
(Environmental directives and International conventions)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from 
contribution agreements (FFR Art. 7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.4.2  Expenditure (Environmental directives and International conventions)

3.4.2.1 Commitment appropriations (Environmental directives and International conventions)

EXPENDITURE

Commitment appropriations (Environmental directives and International conventions)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 5 - Operational expenditure

Studies and consultants

727 275

567 437

532 437

35 000

11 153

584

25 505

6 402

116 194

240 747

103 386

97 884

33 740

5 690

921 851

686 800

566 800

120 000

12 704

663

30 743

13 464

177 477

239 921

126 173

104 748

5 831

3 073

2 101 000

1 775 000

905 000

870 000

70 000

1 000

50 000

25 000

180 000

494 500

253 900

230 100

5 300

5 000

1 794 000

94,61%

1 555 000

126,41%

837 500

47,76%

717 500

497,92%

63 000

395,91%

1 000

50,83%

48 500

21 500

57,76%

59,69%

105 000

-40,84%

489 350

103,96%

253 900

101,23%

230 100

119,67%

2 650

2 500

-54,55%

-18,65%

47

96

200

200

108,33%

572 055

1 895 228

3 200 500

3 001 750

58,38%

20 000

20 000

100%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 213

EXPENDITURE

Commitment appropriations (Environmental directives and International conventions)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Meetings with authorities and expert groups

Communications including translations

Missions

External training

TOTAL

527 071

1 663 728

3 022 900

2 867 450

72,35%

23 983

21 001

195 000

36 500

18 600

100 000

39 000

9 300

100%

85 000

-56,41%

20 000

-45,21%

1 540 077

3 057 000

5 796 000

5 285 100

72,89%

3.4.2.2 Payment appropriations (Environmental directives and International conventions)

EXPENDITURE

Payment appropriations (Environmental directives and International conventions)

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 5 - Operational expenditure

727 275

567 437

532 437

35 000

11 153

584

25 505

6 402

116 194

240 747

103 386

97 884

33 740

5 690

921 851

686 800

566 800

120 000

12 704

663

30 743

13 464

177 477

239 921

126 173

104 748

5 831

3 073

2 101 000

1 775 000

905 000

870 000

70 000

1 000

50 000

25 000

180 000

494 500

253 900

230 100

5 300

5 000

1 794 000

94,61%

1 555 000

126,41%

837 500

47,76%

717 500

497,92%

63 000

395,91%

1 000

50,83%

48 500

21 500

57,76%

59,69%

105 000

-40,84%

489 350

103,96%

253 900

101,23%

230 100

119,67%

2 650

2 500

-54,55%

-18,65%

47

96

200

200

108,33%

572 055

1 895 228

3 200 500

3 001 750

58,38%

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 214

Payment appropriations (Environmental directives and International conventions)

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

20 000

20 000

100%

Studies and consultants

Advice and assistance through guidance and 
helpdesk

Scientific IT tools

Meetings with authorities and expert groups

Communications including translations

Missions

External training

TOTAL

527 071

1 663 728

3 022 900

2 867 450

72,35%

23 983

21 001

195 000

36 500

18 600

100 000

39 000

9 300

100%

85 000

-56,41%

20 000

-45,21%

1 540 077

3 057 000

5 796 000

5 285 100

72,89%

3.4.3  Budget Outturn (Environmental directives and International conventions)

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): 25 306.19 EUR

4  Justification of needs

Commission assessment 

Human Resources

REACH/CLP: As far as REACH and CLP is concerned the number of Temporary Agents posts remain stable (404 TA). 
The maximum number of Contract Agents is limited to 94 after the redeployment of 8 Contract Agents from 
REACH/CLP to the PIC, POPs and Circular Economy strand of ECHA resources to allow the Agency to meet its legal 
obligations stemming from Article 9 of the Waste Framework Directive.

Biocides: as regards the Biocides, the Commission considers that there is no need to increase the staffing and thus the 
establishment plan as well as the number of contract agents and seconded national experts can be maintained at the 2020 
level.

Environmental directives and International conventions: for 2021, the Environmental directives and International 
conventions line includes the EU contribution for ECHA’s work under:

- the Regulation (EU) No 649/2012 of the European Parliament and of the Council of 4 July 2012 concerning the export 
and import of hazardous chemicals (PIC-Regulation),

- the Regulation (EU) No 2019/1021 of the European Parliament and of the Council of 20 June 2019 on persistent organic 
pollutants (POPs-Regulation),

-  the Directive (EU) 2018/851 of the European Parliament and of the Council of 30 May 2018 amending Directive 
2008/98/EC on waste (the Waste Framework Directive), and

-  the proposal for the recast of the Directive of the European Parliament and of the Council on the quality of water 
intended for human consumption (the Drinking Water Directive).

The impact of the proposal for the recast of the Drinking Water Directive for 2021 is EUR 1 690 000, and includes the 3 
additional temporary agents and 2 additional contract agents in line with the Legislative Financial Statement of the recast.

As for the Waste Framework Directive, the request includes 8 additional contract agent posts to ensure the sustained 
funding and human resources for the work to be carried out under Article 9 of the Directive (currently the work for the 
Waste Framework Directive is carried out by CAs recruited via REACH/CLP establishment plan posts).

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 215

Financial Resources

The overall 2021 EU contribution for ECHA has been increased by 5.7% compared to 2020.

REACH/CLP: as far REACH CLP resources are concerned, ECHA fees and charges were expected to fall and fluctuate 
after the last regulatory deadline in 2018. The Covid-19 crisis has exacerbated the uncertainty of fees and charges 
income. Therefore, the balancing subsidy for 2021 has been increased compared to 2020 to take into account the 
uncertainty. In parallel, the income from fees and charges will be monitored closely by ECHA and an increase of the EU 
balancing subsidy could be envisaged to allow the Agency to meet its commitments if the trend of the fall of fees and 
charges income continues in 2021.

The EU balancing contribution for 2021 for REACH / CLP amounts to EUR 63 614 564 including surplus from previous 
years amounting to EUR 1 353 559 and after deduction of EUR 520 000 corresponding to the transfer of 8 Contract 
Agents to PIC/POP and Circular Economy strand. The EU balancing contribution covers also the expenditure for the 
maintenance and the further refinement of the poison centres databases given that the main development phase has been 
completed in the current MFF.

Biocides: as regards the Biocides, the Commission considers that there is no need to increase the EU contribution, except 
for an adaptation in accordance with inflation, i.e. a 2% increase of the EU contribution compared to 2020.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

4.1.1.1  Number of staff requested (REACH/CLP)

4.1.1.1  Number of staff requested (REACH / CLP)

ECHA’s mandate and specific tasks under the four Regulations remain the core of its activities and, therefore, overall, 
ECHA needs to maintain the resources allocated to its regulatory tasks. ECHA intends to continue maintaining its low 
vacancy rate for all regulations and implementing proactive human resource management practices to ensure a healthy 
level of staff turnover. ECHA will also continue to carefully monitor its establishment plan and ensure good forward 
planning with respect to recruitment, mobility and promotions. This will include consideration of changes in the 
recruitment grades of profiles to maintain and build scientific competence, enhance overall organisational performance 
and optimise the utilisation of ECHA’s allocated human resources within the overall establishment plan. If ECHA cannot 
maintain its full REACH/CLP establishment plan, it will examine the use of additional flexibility measures to ensure that 
it has the necessary human resources in place to implement the programme of work over the 2021 period. Such flexibility 
measures will include modification of ECHA’s establishment plan, in accordance with Article 38(1) and 38(2) of ECHA’s 
Financial Regulation. Additionally, in 2020, ECHA will not engage a certain number of SNE posts in order to facilitate 
the engagement of CAs to work on Waste Framework regulation for which ECHA did not yet get resources. From 2021, 
however, ECHA will again require such SNE posts for all REACH/CLP processes.

ECHA's request for REACH/CLP tasks includes also the posts in relation to Other tasks, coming mostly from the 
Commission either via Contribution agreements or SLAs, please refer to 4.3.1 for more detailed breakdown of the 10 
posts for Other tasks.

4.1.1.2  Number of staff requested (BIOCIDES)

4.1.1.2  Number of staff requested (BIOCIDES)

ECHA’s mandate and specific tasks under the four Regulations remain the core of its activities and, therefore, overall, 
ECHA needs to maintain the resources allocated to its regulatory tasks. ECHA intends to continue maintaining its low 
vacancy rate for all regulations and implementing proactive human resource management practices to ensure a healthy 
level of staff turnover. ECHA will also continue to carefully monitor its establishment plan and ensure good forward 
planning with respect to recruitment, mobility and promotions. This will include consideration of changes in the

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 216

recruitment grades of profiles to maintain and build scientific competence, enhance overall organisational performance 
and optimise the utilisation of ECHA’s allocated human resources within the overall establishment plan.

For Biocides regulation, ECHA requests two additional TA posts for 2021 in comparison with 2020.

4.1.1.3  Number of ^taff requested (Environmental directives and International conventions)

4.1.1.3  Number of staff requested (PIC, POP, WFD, DWD)

ECHA has undertaken a strategic analysis of its future direction, and potential new tasks, with its Management Board and 
key stakeholders and there are a number of potential new tasks, or existing activity areas that are expected to grow, that 
will require additional human resources.

In the context of a recast of Regulation (EC) No 850/2004 on Persistent Organic Pollutants, ECHA received one CA post 
to work on these tasks during 2019.

ECHA requests for 2021 additional CA posts for its work related to the Waste Framework Directive (8 CA posts). 
Currently the work for the Waste Framework Directive is carried out by CAs recruited via REACH/CLP establishment 
plan posts. To ensure the sustained funding and resources for the work required under Article 9 of the Directive 
2008/98/EC on waste, ECHA requests 8 CA posts.

For Drinking Water Directive 98/83/EC additional new tasks have been foreseen for the Agency and ECHA requests 3 
AD posts and 2 CA posts.

4.1.2  Vacancy rate as of end 2019

4.1.2.1  Vacancy rate as of end 2019 (REACH / CLP)

The vacancy rate of the establishment plan posts for REACH/CLP was 2% at 31 December 2019. The overall vacancy 
rate of the establishment plan posts across all regulations at 31 December 2019 was 3.3%.

4.1.2.2  Vacancy rate as of end 2019 (BIOCIDES)

The vacancy rate of the establishment plan posts for Biocidal Regulation was 10% at 31 December 2019. The overall 
vacancy rate of the establishment plan posts across all regulations at 31 December 2019 was 3.3%.

4.1.2.3  Vacancy rate as of end 2019 (Environmental directives and International conventions)

The vacancy rate of the establishment plan posts for PIC, POPs, circular economy and DWD was 0%.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

4.1.3.1  Standard abatement (’abatement forfaitaire’) applied (REACH/CLP) 

3%

4.1.3.2  Standard abatement (’abatement forfaitaire’) applied (BIOCIDES) 

3%

4.1.3.3  Standard abatement (’abatement forfaitaire’) applied (Environmental directives and International conventions)

3%

4.1.4  Salary assumption for calculating salary line (% applied)

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 217

4.1.4.1 Salary assumption for calculating salary line (% applied) (REACH / CLP)

2% increase yearly

4.1.4.2 Salary assumption for calculating salary line (% applied) (BIOCIDES)

2% increase yearly

4.1.4.3 Salary assumption for calculating salary line (% applied) (Environmental directives and International conventions)

2% increase yearly

4.1.5 Correction coefficient used

4.1.5.1  Correction coefficient used (REACH/ CLP)

119.1

4.1.5.2 Correction coefficient used (BIOCIDES)

119.1

4.1.5.3 Correction coefficient used (Environmental directives and International conventions)

119.1

4.1.6 Exchange rate used (if applicable)

4.1.6.1 Exchange rate used (if applicable) (REACH/CLP)

N/A

4.1.6.2 Exchange rate used (if applicable) (BIOCIDES)

N/A

4.1.6.3 Exchange rate used (if applicable) (Environmental directives and International conventions)

N/A

4.2  Financial Resources - Agency request

4.2.1  Title 1

4.2.1.1  Title 1 (REACH /CLP)

For 2021, the needs for staff-related expenditure (Title 1) will amount to c. € 70.1 million (+5% from 2020). The increase 
stems mainly from the increase in the salaries and allowances, which represent 92% of the total Title 1 budget. The 
increase is higher than the average indexation foreseen, due to the fact that ECHA had to significantly reduce its budget 
for the year 2020 due to insufficient financing.

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 218

4.2.1.2  Title 1 (BIOCIDES)

The total amount for staff-related expenditure under BPR in 2021 totals c. EUR 8.5 million, representing an increase of 3 
% compared to 2020. The increase stems mainly from salaries and allowances following the general indexation and from 
the additional posts requested for 2021. It is to be noted that direct salary costs represent around 92% of the total staff- 
related expenditure.

4.2.1.3  Title 1 (Environmental directives and International conventions)

The total amount for staff-related expenditure under PIC, POPs, Circular Economy and Drinking Water Directive in 2021 
totals c. EUR 2.1 million. Compared to 2020, the request is c. € 1.2 million higher as it now contains in full the staffing 
related to the work for the Waste Framework Directive and Drinking Water Directive. The direct salary costs represent 
around 85 % of the total staff-related expenditure.

4.2.2  Title 2

4.2.2.1  Title 2 (REACH/CLP)

The Agency's overall Title 2 (infrastructure and operating expenditure) for 2021 amounts to c. EUR 15.2 million, 
representing an increase of less than 1%. The costs are split between the regulations based on the estimated average 
number of staff per regulation and the preliminary ratios for 2021 are REACH/CLP - c. 85%, Biocides - c. 12% and PIC, 
POPs, Circular Economy and Drinking Water Directive - c. 3%. The proportion of REACH/CLP totals € 12.9 million 
accordingly.

4.2.2.2  Title 2 (BIOCIDES)

The Agency's overall Title 2 (infrastructure and operating expenditure) for 2021 amounts to c. EUR 15.2 million, 
representing an increase of less than 1%. The costs are split between the regulations based on the estimated average 
number of staff per regulation and the preliminary ratios for 2021 are REACH/CLP - c. 85%, Biocides - c. 12% and PIC, 
POPs, Circular Economy and Drinking Water Directive - c. 3%. The proportion of Biocides totals € 1.8 million 
accordingly.

4.2.2.3  Title 2 (Environmental directives and International conventions)

The Agency's overall Title 2 (infrastructure and operating expenditure) for 2021 amounts to c. EUR 15.2 million, 
representing an increase of less than 1%. The costs are split between the regulations based on the estimated average 
number of staff per regulation and the preliminary ratios for 2021 are REACH/CLP - c. 85%, Biocides - c. 12% and PIC, 
POPs, Circular Economy and Drinking Water Directive - c. 3%. The proportion of PIC, POPs, Circular Economy and 
Drinking Water Directive totals € 0.5 million accordingly.

4.2.3  Operational Title

4.2.3.1  Title 3 (REACH/CLP)

The overall REACH/CLP operational expenditure remains stable in 2021 and totals c. € 20.0 million. The Scientific IT 
tools remains by far the largest expenditure item, representing c. 53% of the overall operational expenditure. The IT costs 
in Title 3 are intended to cover all the costs for developing and maintaining the Agency's main IT tools (such as REACH- 
IT, IUCLID, Cloud Services for SMEs, CHESAR, BIDI, Dynamic Case, Portal Dashboard, ODYSSEY and other ECM 
Programme tools, quality assurance services for these applications and other services). In addition, the costs related to the 
Data Management and Dissemination of REACH/CLP data fall under Title 3.

The expenditure related to running the Committees (MSC, RAC and SEAC), together with the amounts reserved to 
compensate the rapporteurs, and for the substance evaluation total c. € 2.8 million and account for c. 14% of the 
operational expenditure.

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 219

In Title 3, ECHA has two differentiated budget lines. One is reserved for contracts with the Member States for Substance 
evaluation, Authorisation and Restriction and the other one for contracts related to the development and implementation 
of tools for the international co-operation in the fields of chemicals, including training, such as the QSAR-toolbox.

The amounts foreseen on these lines in 2021 are presented in the below table:

Budget line

Substance evaluation and Rapporteurs (Differentiated 
appropriations)

Commitments
Appropriations

Payment
appropriations

1 100 000

1 030 000

Cooperation with international organisations for IT 
programmes (Differentiated appropriations)

650 000

650 000

Total

1 650 000

1 680 000

4.2.3.2  Title 4 (BIOCIDES)

The overall Biocides operational expenditure for 2021 amounts to c. € 2.4 million. The main item continues to be related 
to maintenance and development of the relevant IT tools (such as R4BP, SPC Editor and EUSES), representing c. 54% of 
the overall operational expenditure. Another significant expenditure item relates to the Biocidal Products Committee and 
its technical working groups, representing c. 24% of the overall operational expenditure. Through the Committee, ECHA 
continues delivering opinions for the European Commission to support decision making on biocidal active substances and 
products. From 2021 onwards additional € 200 000 has been reserved to support the evaluating competent authorities in 
preparing assessment reports in the context of evaluating biocidal active substances and to contribute towards harmonised 
approaches taken in the evaluation.

4.2.3.3  Title 5 (Environmental directives and International conventions)

The overall operational expenditure for PIC, POPs, the circular economy and Drinking Water Directive for 2021 amounts 
to c. € 3.2 million. As a new element, the expenditure for the Drinking Water Directive has been included in the budget 
totalling € 1 million. The operational expenditure is almost exclusively (c. 94%) allocated to the maintenance and 
developments of the IT tools related to the development of the Waste Framework Directive database (SCIP), support of 
the export notifications, the import consents and related reporting and the POPs, as well as for setting up the IT tools for 
the Drinking Water Directive implementation. Other main elements are related to communication activities, particularly 
translating materials into 22 languages.

4.3  Ad hoc grants and delegation agreements

4.3.1  Ad hoc grants and delegation agreements (REACH/ CLP)

The Commission and ECHA signed, on 7 December 2016, a Delegation Agreement on the European Union Observatory 
for Nanomaterials and for a feasibility study on the European Union Chemical Legislation Finder.

Following the completion of the feasibility study, the Commission and ECHA signed, on 8 December 2017, a Delegation 
Agreement for the set-up of the European Union Chemical Legislation Finder.

ECHA also receives funding from the Instrument for Pre-accession Assistance (IPA) to provide capacity building for the 
EU candidate countries and potential candidates on the EU chemical legislation.

The Commission and ECHA have also signed a Service Level Agreement for providing opinions for Occupational 
Exposure Limits (OELs).

Further to the agreements with the Commission, the Agency signed a Service Level Agreement with EFSA (the European 
Food Safety Authority) for the development of IUCLID software for pesticides.

Here below the breakdown of the posts for Other tasks:

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 220

Other tasks

Posts for 2020

Posts for 2021

TA

CA

TA

CA

EUON

OEL

IUCLID as a service for EFSA

IPA

3

3

3

1

3

3

3

1

TOTAL Other tasks

0

10

0

10

4.3.2 Ad hoc grants and delegation agreements (BIOCIDES)

.3.3 Ad hoc grants and delegation agreements (Environmental directives and International conventions)

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Telakkakatu 6

TOTAL

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Telakkakatu 6

11 021

7 050

18 071

5 504 119 Lease contract 

NO

until 22.01.2030

11 021

7 050

18 071

5 504 119

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2 Current building(s) Other comments

5.1.3  Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European schools

The European School of Helsinki (ESH) opened in September 2008 to provide education for the children of ECHA staff, 
following the enactment of the ESH Act on 1 January 2008 (the Act). The ESH is maintained by the State of Finland and 
it annually concludes an attainment contract with the Finnish National Agency for Education. It is organised on the basis 
of the educational structure of the European Schools, providing education based on the syllabi of the European Schools. It 
is an Accredited European School and is administered and funded by the Finnish Government, which receives EU 
subsidies, and own revenues generated through certain fees. Accreditation is subject to regular audit reviews, and the 
latest review in 2019 ensured continuation of accreditation for another three years. The Act provides that the children of 
ECHA staff (Category I pupils) have an entitlement to cost-free enrolment at ESH. In 2009, an amendment to the Act on 
European Schooling Helsinki was adopted to facilitate admission of Category II (non-ECHA) pupils to the School. 
Category II pupils may apply for enrolment in the ESH since 2010 and, presently, approximately 40 % of the pupils are of 
category II.

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 221

In reference to Commission’s Decision C(2013)4886 of 01/08/2013 and additional written communication provided by 
the Commission in respect to allocation of costs related to Accredited European Schools, ECHA’s 2021 draft budget 
includes the European School contribution amounts related to ECHA’s staff pupils. More specifically, it is used to pay the 
EU subsidy for the European School Helsinki, following the conclusion of a Mandate and Service Agreement with the 
European Commission. Moreover, the draft budget also foresees funds to partially cover, pursuant to Article 1e of the 
Staff Regulations, costs for after-school activities, special educational needs, the school nurse and private day care 
services for dependent children within the meaning of the Staff Regulations who are too young to be admitted to 
municipality nurseries.

The availability of a high quality of education in Helsinki is a critical attraction and retention factor for ECHA and, in this 
respect, the ESH is a key stakeholder for ECHA. There is a clear requirement for the School’s budget - and, specifically, 
the subsidy from the Finnish state - to be maintained at a sufficient level to continue to ensure the provision of a high 
quality of education at the School. Another element is to ensure that ESH students receive the necessary education, 
support and guidance to perform well in the European Baccalaureate. ECHA will, through its presence on the 
Administrative Board and interactions with other stakeholders, continue to represent the interests of ECHA staff on this 
issue. ECHA co-chairs the Sub-Network of EU Agencies on Accredited European Schools (SNAES) within the Network 
of the Heads of Administration to ensure coordination and mutual support among Agencies on this important topic.

5.3  Evaluation

In 2018, the Commission published a “General Report on the operation of REACH and review of certain elements - 
Conclusions and Actions” (COM(2018) 
116 final - https://eur-lex.europa.eu/legal-
content/EN/TXT/PDF/?uri=CELEX:52018DC0116&from=EN), concluding overall that REACH is addressing citizens' 
concerns about chemical safety and that REACH is found to be generally coherent with other EU legislation concerning 
chemicals and is delivering the international goals as intended. Regarding the Agency, it was concluded that ECHA has 
been instrumental in the implementation of REACH and has now built up a significant competence in chemicals 
management. To the extent that the review is indicating the need to improve efficiencies, the Agency has set out the 
measures in its Programming Document and Strategic Plan 2019-2023. ECHA follows up regularly on progress made in 
this regard and informs the Management Board accordingly.

Furthermore, in 2019, the Commission published its “Findings of the Fitness Check of the most relevant chemicals 
legislation (excluding REACH) and identified challenges, gaps and weaknesses” (COM(2019) 264 final - https://eur- 
lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:52019DC0264&from=EN). concluding that overall, the EU 
framework of chemicals legislation is fit for purpose and delivers a high level of protection of people and the environment 
in balance with the needs of an efficiently functioning internal market and of a competitive and innovative chemicals 
industry. ECHA has analysed the outcome of this check with a view to identify where regulatory tasks of the Agency can 
be further consolidated and improved and where further synergies between existing tasks and possible new tasks could be 
sought.

5.4  Privileges and immunities

The privileges and immunities of staff and the Agency are contained in the respective Protocol to the EU Treaty. 
Moreover, further effect is given by the Seat Agreement signed between Finland and ECHA on 28 June 2007.

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Inviolability

Immunity from jurisdiction regarding official capacity

Facilitations for Communications

Exemption from registration requirements

Duty free import of goods upon taking up services

Reimbursement of VAT between 1 June 2007 and 31 May 
2009 (no longer in place)

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 222

Same access to day-care organised 
by municipalities as Finnish 
nationals

Access to Finnish school system

Agency privileges

Privileges granted to staff

Right to free export when leaving the service

Exemption from taxes on EU salaries

Exemption from national car tax once every three years

Executive Director and Directors join diplomatic status

Temporary residence permits to family members who are not 
EU / EEA nationals

Issuance of personal cards through the Foreign Ministry

Issuance of Finnish identity numbers

Assistance and Cooperation in Security 
Matters

Exemption from all duties and taxes

Access to European Schooling 
through the European Schooling 
Helsinki

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 223

2.1.1  ! European Agency for the Space Programme - EUSPA

1  Overview

1.1 Creation/modification (legal base)

Decision

Regulation (EU) No 912/2010 of the 
European Parliament and of the Council 
setting up the European GNSS Agency, 
repealing Council Regulation (EC) No 
1321/2004 on the establishment of structures 
for the management of the European satellite 
radio navigation programmes and amending 
Regulation (EC) No 683/2008 of the European 
Parliament and of the Council

GNSS Regulation No 1285/2013 of the 
European Parliament and of the Council of 11 
December 2013 on the implementation and 
exploitation of European satellite navigation 
systems and repealing Council Regulation 
(EC) No 876/2002 and Regulation (EC) No 
683/2008 of the European Parliament and of 
the Council.

Regulation (EU) No 512/2014 of the 
European Parliament and of the Council of 16 
April 2014 amending Regulation (EU) No 
912/2010 setting up the European GNSS 
Agency

13/03/2019

Proposal for a Regulation of the European 
Parliament and of the Council establishing the 
space programme of the Union and the 
European Union Agency for the Space 
Programme and repealing Regulation (EU) No 
912/2010, (EU) No 1285/2013, (EU) No 
377/2014 and decision 541/2014/EU - 
Confirmation of Common Understanding

1.2  Seat

Date

22/09/2010

Mission/ Tasks / Functions

To bring the provisions of Council Regulation No 1321/2004 in line with 
those of Regulation (EC) n°683/2008.

New task: the operation of the Galileo security centre.

To set up the European GNSS Agency.

20/12/2013

New governance for the exploitation phase of the GNSS programmes. 
GSA to become responsible for the exploitation of EGNOS and Galileo as 
from 01/01/2014. Preparatory actions were required in 2013.

20/05/2014

Exploitation of EGNOS and Galileo systems.

With the provisions of initial services, the agency will progressively 
manage exploitation related activities including development activities and 
the operation of the first constellation of satellites.

GSA will ensure coordination of all the tasks related to the exploitation of 
the systems such as maintenance, operations, service provision and 
implementation of future generation of systems, as well as supporting the 
definition of systems requirements for future systems by providing 
feedback on changing operational needs and users' requirements.

Establishment of EU Space Programme Agency in place of GSA together 
with change of governance and increase of scope to include new core and 
delegated tasks. New core tasks include tasks related to security 
accreditation for the whole EU space programme, operational security 
tasks for Galileo and EGNOS, new market and communications tasks for 
Copernicus. New delegated tasks include full scope of Galileo exploitation, 
GOVSATCOM activities and other activities delegated to the Agency.

Prague (the Czech Republic). The Agency also operates the Galileo Security Monitoring Centre (GSMC) and its back up 
in Paris (France) and Madrid (Spain) respectively, the GNSS Service Centre (GSC) in Madrid (Spain) and the Galileo 
Reference Centre (GRC) in Noordwijk (the Netherlands).

1.3  Budget Line

04 10 01 : European Union Agency for the Space Programme

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

135

134

99,26%

147

148

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 224

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

4

139

34

2

175

4

138

57

3

198

100,00%

99,28%

167,65%

150,00%

113,14%

3

150

34

2

186

2

150

34

2

186

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

34 664 000

785 480

35 449 480

36 107 280

814 932

36 922 212

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

TOTAL REVENUES

1.5.2 Expenditure Overview

Revenues estimated by the agency

Budget Forecast

1 328 668 363

728 554 700

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

23 663 959

23 663 959

25 579 080

25 579 080

6 065 521

6 065 521

6 423 132

6 423 132

5 720 000

35 449 480

5 720 000

35 449 480

4 920 000

36 922 212

4 920 000

36 922 212

2  Human Resources

2.1 Establishment plan posts

n
o
i
t
c
n
u
F

d
n
a

p
u
o
r
g

e
d
a
r
g

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 225

 
 
 
Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

4

7

8

17

20

42

24

6

6

135

2

1

1

4

1

2

1

6

10

18

35

38

15

8

134

1

1

1

1

4

1

3

8

9

16

27

46

27

4

6

147

1

2

3

1

5

10

12

19

34

53

32

8

7

181

1

2

3

1

3

8

10

16

28

47

30

2

3

148

1

1

2

139

138

150

184

150

139

138

150

184

150

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2.2  External personnel

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 226

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

23

7

4

34

48

6

3

57

23

7

4

34

23

7

4

34

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2

3

2

2

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

35 287 712

34 664 000

71 365 994

36 107 280

4,16%

230 624

61 381

207189

207189

237,55%

730 875

730 875

785 480

1 620 008

814 932

3,75%

785 480

1 620 008

814 932

3,75%

36 018 587

35 449 480

72 986 002

36 922 212

4,15%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 227

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

523 494 171

1 328 668 363

728 554 700

728 554 700

-45,17%

523 494 171

1 328 668 363

728 554 700

728 554 700

-45,17%

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

21 738 436

23 663 959

35 046 471

25 579 080

8,09%

19 645 547

21 088 459

30 871 101

22 991 430

15 503 033

16 643 998

25 020 900

17 845 272

9,02%

7,22%

4 142 514

4 444 461

5 850 201

5 146158

15,79%

Expenditure relating to Staff recruitment

100 000

116 000

176 000

50 000

-56,90%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

1 147 427

1 450 000

1 794 870

1 520 000

4,83%

13 840

193 000

327 085

952

310 585

50 000

157 500

300 000

2 000

500 000

129 500

800 000

325 000

10 000

940 000

55 000

10,00%

160 650

300 000

2 000

500 000

2,00%

0,00%

0,00%

0,00%

5 749 994

6 065 521

15 087 531

6 423 132

5,90%

2 734 498

2 873 016

7 761 990

3 056 337

6,38%

1 725 116

1 500 000

4 304 405

1 542 440

2,83%

33 000

939 084

205 898

47 398

65 000

20 000

118 703

20 000

0,00%

1 060 000

1 570 657

1 180 800

11,40%

262 505

60 000

290 000

666 840

162 793

502 143

267 755

60 000

2,00%

0,00%

295 800

2,00%

6 101 433

5 720 000

22 852 000

4 920 000

-13,99%

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 228

EXPENDITURE

Operations and studies

Security accreditation expenditure

Galileo Security Monitoring Centres (GSMCs)

TOTAL

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

5 633 130

4 940 000

21 935 000

4 140 000

-16,19%

468 303

780 000

917 000

780 000

0,00%

33 589 863

35 449 480

72 986 002

36 922 212

4,15%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

21 738 436

23 663 959

35 046 471

25 579 080

8,09%

19 645 547

21 088 459

30 871 101

22 991 430

15 503 033

16 643 998

25 020 900

17 845 272

9,02%

7,22%

4 142 514

4 444 461

5 850 201

5 146158

15,79%

Expenditure relating to Staff recruitment

100 000

116 000

176 000

50 000

-56,90%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Operations and studies

Security accreditation expenditure

Galileo Security Monitoring Centres (GSMCs)

1 147 427

1 450 000

1 794 870

1 520 000

4,83%

13 840

193 000

327 085

952

310 585

50 000

157 500

300 000

2 000

500 000

129 500

800 000

325 000

10 000

940 000

55 000

10,00%

160 650

300 000

2 000

500 000

2,00%

0,00%

0,00%

0,00%

5 749 994

6 065 521

15 087 531

6 423 132

5,90%

2 734 498

2 873 016

7 761 990

3 056 337

6,38%

1 725 116

1 500 000

4 304 405

1 542 440

2,83%

33 000

939 084

205 898

47 398

65 000

20 000

118 703

20 000

0,00%

1 060 000

1 570 657

1 180 800

11,40%

262 505

60 000

290 000

666 840

162 793

502 143

267 755

60 000

2,00%

0,00%

295 800

2,00%

8 530 157

7661 756

868 401

5 720 000

22 852 000

4 920 000

-13,99%

4 940 000

21 935 000

4 140 000

-16,19%

780 000

917 000

780 000

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 229

EXPENDITURE

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

36 018 587

35 449 480

72 986 002

36 922 212

4,15%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 207 189.17.

4  Justification of needs

Commission assessment

Human Resources and Financial Resources

This document represents the GNSS Agency (GSA) request.

The European Commission does not support the Agency request in terms of additional staffing and subsidy.

It has to be noted that the Space Regulation voted on in April 2019 foresees additional tasks for Agency, with the key 
ones listed here-below.

• 

Security accreditation Copernicus and Govsatcom

•  New activities Copernicus, Govsatcom, SSA

•  Market development and promotion of Copernicus, Govsatcom, SSA

The increased number of tasks to be delegated to the EUSPA Agency in the next MFF should be supported by an updated 
Legislative Financial Statement. In the absence of the above, the Commission supports a stable staff number to the level 
of the 2020 Budget (150 TAs, 34 CAs and 2 SNEs).

The same apples to the subsidy: the Commission supports a subsidy of EUR 36.107.280, which comprises:

• 

• 

• 

the baseline of Budget 2020 (after conciliation = EUR 34.664.000),

inflation (EUR 693.280) and

the salaries for 10 TAs for the remaining 6 months (EUR 750.000), since in B 2020 the salaries for 10 TAs were 
accounted only for 6 months in 2020.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

Based on the Common Understanding text, the GSA has developed a governance model for the implementation of the 
new EU Space Regulation which is necessary to develop in order to estimate required Human and Financial Resources. 
The current FFPA discussions will result in an evolution of the governance structure between the different actors of the 
EU Space Programmes (COM, EUSPA, ESA). The objective is to use the complementarity between all stakeholders, in 
order to streamline costs and overheads and to optimise core and delegated budgets as well as achieve contractual 
optimisations (GSA-ESA-COM staff, contractors, industry). The result of this exercise will be presented to the 
Commission (DG DEFIS and then DG BUDGET) with an updated staffing table end of June 2020.

For further information concerning governance, please refer to Annex 1 Governance structure.

The model envelope taken as basis estimates the total HR needs, including both establishment plan staff and CA/SNE, for 
the complete financial perspective building on the model identified above as:

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 230

2020

2021

2022

2023

2024

2025

2026

2027

TA

CA/SNE

Total

150

64

214

184

75

259

203

86

289

218

95

313

232

102

334

247

105

352

260

105

365

273

106

379

In 2021 the staff of a revised government structure will focus on ensuring the ramp up of EUSPA to undertake its new 
activities, in particular related to security accreditation for the whole EU space programme, operational security tasks for 
Galileo and EGNOS, new market and communications tasks for Copernicus and new delegated tasks including the full 
scope of Galileo exploitation and GOVSATCOM. In addition, and whilst not part of the establishment plan staff, the 
Agency will require a sustained increase in the number of CA/SNE in particular to undertake GSMC operational activities 
in support of new system configurations.

This proposal lays the foundation for the EUSPA to develop as the EU’s Space Programme Agency ensuring not only that 
it will be able to guarantee the provision of Galileo and EGNOS services to citizens worldwide, but also to start its new 
EU space activities. In order to achieve this ambitious goal, the EUSPA, following on from the GSA, must continue to 
build up its competences as rapidly as possible.

Annex 1 - Governance structure

Based on the Common Understanding text, the GSA has developed an outline of a governance model for the 
implementation of the new EU space Regulation which is necessary to develop in order to estimate required Human and 
Financial Resources.

The governance structure reflects a user centric approach for all components of the Programme. It shall therefore bring 
the best possible return of investment to the European citizens, SMEs and Industry.

The Regulation determines a governance for the activities for each actor, streamlining them through a tripartite Financial 
Framework Partnership Agreement (FFPA) signed by the European Commission (COM), the Agency and ESA (European 
Space Agency). The Regulation requires that the FFPA shall include overall roles and responsibilities of each of the 
entities, security rules, management of funds, COM procurement board, participation of EC as member in TEBs of the 
Agency and ESA, ESA remuneration principles and other elements. It does not include programme management or 
technical elements, which the Agency considers shall be determined component-by-component to meet the specific needs. 
It therefore does not impose a ‘triangular’ governance model.

The following is foreseen for the overall governance model:

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 231

EUSPA
(core)

COM

ESA (tasks not 
delegated to 
EUSPA)

EUSPA
(delegated)

Industry

Key: 

Direct relationship between ESA and Industry in cases where ESA will act in the

name and on behalf (i.e. as procurement agent) of EUSPA, (which retains the 

contracting authority).

In other cases (to be defined in Contribution Agreements with COM), ESA could act as 

technical advisor of the EUSPA, with no interface with Industry

Contribution agreement 4V Contracting authority

In line with an approach of minimising the number of agreements, whilst taking account of the split of the budget and 
activities included in the Regulation, the following overall approach to the COM-EUSPA Agreements is identified for the 
Agency:

The FFPA and Contribution Agreements should be in place from 1 January 2021 although negotiations have yet to start.

4.1.2  Vacancy rate as of end 2019

There was a 0.7% vacancy rate as of 31/12/2019. 138 out of 139 EP posts were filled, including 9 offers accepted by the 
end of the year. One offer had to be put on hold due to administrative reasons, which prevented a vacancy rate of 0%.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 232

4.1.4  Salary assumption for calculating salary line (% applied)

Salary assumptions are based on existing real costs of the GSA per grade and staff. Current correction coefficients for the 
place of living have been applied for the staff located in the Czech Republic, France, The Netherlands and Spain. Part of 
the staff costs are linked to the installation and one-off costs for all new staff, in accordance with the Staff Regulations of 
Officials of the European Union and Conditions of Employment of other Servants of the European Union.

4.1.5  Correction coefficient used

The correction coefficient used to estimate the salary needs for 2021 is based on the current correction coefficients for the 
Czech Republic, France, the Netherlands and Spain which are 85.5 %, 117.7 %, 111.5 % and 91.6 % respectively.

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - Agency request

4.2.1  Title 1

Salary assumptions are based on existing real costs per grade and staff. Multilingual tuition costs for children increase in 
proportion to the number of staff and are estimated based on a thorough analysis and extrapolation of present-day costs. It 
is noted that, with the certification of a European school in Paris, the tuition costs associated with staff based in Paris are 
expected to be significantly reduced in the coming years.

Mission costs remain relatively stable, despite increasing staff figures and an increasing level of delegated activities for 
which no missions’ budget is allocated and yet requires a very intense missions schedule. This is possible due to 
increasingly efficient mission management, with videoconferencing being used wherever appropriate and due to effective 
advance planning of missions. The increase is expected due to a satellite launch planned in 2021.

Training costs remain stable in 2021. Effective and financially efficient training methods have been continuously sought 
by the Agency, such as grouping training sessions for staff where appropriate and holding training on-site in order to 
avoid mission costs and taking advantage wherever possible of “in-house” training, passing on knowledge effectively 
between staff members.

A package of social measures for GSA staff based in Prague, as approved by the Agency’s Administrative Board, were 
introduced in the second half of 2016, having limited impact on the budget. Nevertheless, the Executive Director decided 
to reduce them by half in 2019, and it is expected that this level will be maintained. The budgetary needs will therefore 
remain stable and increase only in proportion to the new staff, and remain subject to regular revision.

Medical costs are higher due to the fact that new framework contract shall be signed before end of 2020 covering full 
year.

4.2.2  Title 2

In January 2015, the Agency took over the entire building in Prague which it previously shared with the Czech Ministry 
of Finance. The rent was set at 25% of the market rate as of September 2017. Full 12 month rent cost is currently 
estimated at around EUR 215,000 for 2021 taking into account exchange rate fluctuations and indexation.

Utility consumption costs are expected to increase in proportion to the number of additional staff in future years and 
according to inflation.

In 2021 the Agency expects to start making a regular financial contribution for occupation of extended HQ facilities to 
meet the needs of EUSPA, in particular from a security and ICT perspective. Investment to reinforce business continuity 
capabilities (datacentre, migration of system to cloud) are necessary if we do not want to compromise the ability of the 
Agency to recover from unexpected situations. In order to align with MFF proposal from May 2018 such investments are 
currently not included in the budget.

In addition, the Agency expects also to start making a regular financial contribution for occupation of the re-developed 
GSMC building in St Germain en Laye.

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 233

Facility management, reception, hosting services and security services for all sites are indexed and so will increase to a 
minor extent on an annual basis.

The fact that the Agency has staff in 6 separate locations together with 1 unclassified and 2 classified ICT systems, 
coupled with the fact that it is a highly technical Agency, places a necessary budgetary burden upon the Agency in terms 
of administrative costs. However, new IT applications and videoconferencing have been set up by the Agency in order to 
limit rising costs as much as possible. These investments and their maintenance costs are reflected in the Data Processing 
and in the Telecommunications budgets.

The increase of current administration costs is due to new security-related administrative requirements - new contract 
shall provide technical support to the internal accreditation of GSA systems, facilities and premises.

4.2.3  Title 3

Title 3 operational core budget covers the Agency’s core tasks as stipulated in the GNSS Regulation 1285/2013. In 
common understanding reached for the new Regulation it is clear that the Agency’s core tasks are expanded to also 
include security accreditation for the whole EU space programme, operational security for Galileo and EGNOS and new 
market and communications tasks for Copernicus. The initial Agency’s proposal was based on its understanding of the 
complete set of Title 3 activities that will be required in 2021.

Following the request to align with MFF proposal from May 2018, Title 3 forecast is now adjusted to the 2020 level of 
expenditures.

Market development applications, contribution to the commercialisation and awareness of Galileo and EGNOS, 
communication and promotion activities are in total expected to require a budget of approximately EUR 2,515,000 for 
this reporting period. The increasing tasks of the GSA will require intense communication and promotion activities 
towards industry and all GNSS stakeholders. These activities include sector specific event support and promotion of 
EGNOS and Galileo in aviation, high precision, agriculture, road, maritime, rail and surveying markets; market 
monitoring, web development, E-communication and publications, promotional events and video to represent and 
increase visibility of the programmes.

For the operation of the Galileo Security Monitoring Centre (GSMCs), operational support contracts will be required for 
2021 for an estimated amount of EUR 1,625,000. These support contracts will be crucial in ensuring operational, 
technical and security activities supporting GSMC services for both GSMC sites (France and Spain). In more specific 
terms, the contracts will be necessary to cover the following essential actions:

- GSMC Operations Processes, including the support needed for the monitoring of the security of the Galileo System and 
the capability to react to all security incidents on a 24/7 basis;

-  GSMC Operations Engineering Processes to support the progressive deployment of GSMC capabilities, including the 
design and documentation of all the operations procedures through testing phases and managing the technical processes 
lifecycle;

-  Provision of quality management support services to the GSA, including in particular the ISO 9001 certificate renewal 
and maintenance and the GSMC product assurance capability.

In order to align with MFF proposal from May 2018 security activities expected to require a budget of EUR 12,715,000 
are not included in the budget. However in our understanding those shall be necessary in particular for undertaking the 
new operational security task for Galileo and EGNOS as defined in Art 30 & 34(2) of the new Regulation. The 
assignment of the responsibility for the operational security is interpreted as entrusting the Agency with the role of 
Information Assurance Operational Authority (IAOA) for each EU GNSS system, as defined in Council Decision 
2013/488/EU. This role is related to both Galileo and EGNOS, therefore objectives are set up in order to undertake the 
relevant activities for both systems. It has to be noted that similar activities for the EU GNSS components have been 
already undertaken by the Agency in previous years, although under delegation from the Commission. The budget 
estimate is therefore based on this previous experience, although the Agency also notes that the precise definition of these 
activities, including the split between core and delegated tasks, is still being properly defined.

The SAB budget of EUR 780,000 will be used for accreditation support contracts to perform technical activities linked to 
the security accreditation process and, in particular, to the on-going preparation of the upcoming Galileo system 
accreditation milestones e.g. Authorisations to Launch. This includes:

Review of technical security documentation;

Analysis of the compliance with system security requirements;

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 234

Performance of system security assessments;

Access to independent experts for in-depth technical reviews;

Support to the setting of new tasks requested by the SAB and associated with the new Regulation;

Monitoring of the security perception and performance of the EU GNSS in the public domain and user communities

These support contracts are essential in order to provide the expected level of support to the Security Accreditation Board, 
as stipulated by the current GSA Regulation 912/2010 as amended by Regulation 512/2014. In addition, a limited set of 
preparatory actions in support of security accreditation for the other elements of the EU Space Programme are also 
budgeted.

4.3  Ad hoc grants and delegation agreements

In 2021, in addition to its own operational core budget, the Agency expects to continue to manage a significant volume of 
contracts and grants delegated by the European Commission. In particular the Agency will continue to manage the 
Galileo and EGNOS Exploitation Delegation Agreements worth respectively EUR 2.81B and EUR 1.552B at the 
beginning of 2020, together with the management of Horizon 2020 grants and contracts. The delegated budget under 
Horizon 2020 was EUR 67,130,000 in 2014 for 1st call, EUR 26,850,000 in 2015 for 2nd call, EUR 37,270,000 in 2017 
for 3rd call and 20,500,000 EUR for 4th call in 2019.

In addition, in 2021 the Agency expects to be operating the Financial Framework Partnership Agreement (FFPA) and the 
various Contribution Agreements associated with it as set out in section 4 of this document

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Host country 
(grant or 
support)

Building
present
value(€)

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

3 925

10 251

14 176

215 000 Indefinite

Host agreement YES

696,55

171,8

868,35

40 000 until 31/12/2030 Host agreement Partial

support 
MS

by

type

1 GSA HQ

Janovskeho 
438/2, 
Prague 7

17000

2 St. Germain en Laye, 

France GSMC

3 Swanwick, UK

8, Avenue du 
President 
Kennedy, 
78102 
Germain-en- 
Laye Cedex

F-
Saint-

159,26

169,18

328,44

NATS Sopwith 
Way Swanwick 
Hampshire
SO31 7AY

until
31/12/2030 - to 
be revised due to 
Brexit.

324 000 valid 

Host Agreement Partial

support 
MS

by

4 GSA/CNES Toulouse 

EGNOS

CNES, 2 place 
Maurice Quentin 
75 039 Paris

5 GSA Brussels, BE 
Office/GSA

OED 
remote office

BREY 178 and 
BREY 
152,
BRU, BE

228,72

0,01

228,73

62 000 Indefinite

SLA

N/A

35

0,01

35,01

30 000 Indefinite

SLA

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 235

# Building Name and 
type

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

6 La Maranosa Spain GSMC-ES

2 350

387

2 737

Instituto
Tecnológico “La 
Marañosa”
San
(ITM) 
Martin de la 
Vega

Host Agreement Yes

In-kind
contribution by 
Spain. Valid 20 
years 
from
signature 
(automatic 
renewal 
for
another 20 years

7 Galileo 

Reference
Centre (GRC), The 
Netherlands

Zwarteweg 53, 
NL-2201 AA 
Noordwijk, The 
Netherlands

520

930

1 450

20 
(minimum)

years

Host Agreement Yes

TOTAL

7 914,53

11 909

19
823,53

671 000

5.1.2  Current building(s) Other comments

Prague, CZ

GSA has to pay also all related admin costs, utilities, IT and infrastructure.

Utilities for 2021 are estimated at EUR 420,000, Facility and Logistics services are estimated at EUR 350.000.

St. Germain en Laye, FR

Galileo Security Monitoring Centre, no actual rent to be paid but GSA to cover associated costs such as occupiers charges 
(fix amount of EUR 40,000 per year), utilities, facility management, security guards, furniture and IT. GSMC FR short 
term extension (+300 msq refurbishment, 250 K€ paid by the program, delivery Q2/2020).

Swanwick, UK

Galileo Security Monitoring Centre - NATS, Hosting services and site manager paid by the GSA.

GSMC UK site was relocated to a site in Spain, therefore rental contract is currently being revised. As the result of the 
rental contract negotiations cannot be foreseen at this point, the related building costs (rent) are budgeted for the full year.

GSA/CNES Toulouse, FR 

Rental fee = EUR 117 p.sq.m.

Utilities and services fee = EUR 151 p.sq.m.

GSMC backup site, Spain

An initial capability (E2 building) has been made available by Spanish authorities in Q4/2018, pending provision of the 
final configuration (E6 building), scheduled in Q4/2020.

5.1.3  Building projects in the planning phase

Prague, CZ -HQ building extension, use of datacentres of CZ government and occupation charge

New premises, current HQ extension or utilisation of CZ datacentres is under negotiation with the Czech government; no 
further details known at the moment.

Capital cost for development of new facilities in Prague are estimated to EUR 20,000,000, amortised over a period of 15 
years - EUR 1,333,333 per year. The estimate is based on the reconstruction investments done by the owner in the present 
building.

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 236

Occupational charges, utilities and rent are budgeted as a proportion of the current building costs, as the costs are 
expected to increase gradually to the level of the costs of current building.

St. Germain en Laye, FR - re-development and occupation charge

A GSMC FR short term extension (+300 msq refurbishment, EUR 250,000 paid by the program, delivery planned 
Q2/2020).

Capital cost for development of new building in Saint-Germain is estimated to EUR 30,000,000, amortised over a period 
of 15 years - EUR 2,000,000 per year.

Occupational charges and utilities are budgeted as a proportion of the current building costs.

GSMC backup site, Spain

An initial capability (E2 building) has been made available by Spanish authorities in Q4/2018, pending provision of the 
final configuration (E6 building), scheduled in Q4/2020.

5.1.4  Building projects submitted to the European Parliament and the Council 

N/A

5.2  European Schools

Following the opening of the Galileo Reference Centre (GRC) in The Netherlands, the Agency entered into a Mandate 
Level agreement with the European Commission for use of the accredited European School in proximity to Noordwijk, 
The Netherlands - Rijnlands Lyceum.

5.3  Evaluation

The main findings of the latest evaluation available are as follows:

The most recent evaluation of the GSA has been undertaken by the Commission and is contained within the ‘Interim 
Evaluation of Galileo and EGNOS programmes and evaluation of the European GNSS Agency’, SWD(2017) 346, 
published on 23 Oct 2017. The main findings are included in section 10 and are copied below:

“The GSA has successfully achieved important objectives for the progress of the Galileo and EGNOS programmes 
and for the development of European GNSS downstream markets through an effective implementation of both core 
and delegated tasks. Key achievements of the Agency include the implementation in particular of testing activities that 
were required for the declaration of Galileo Initial Services; the contribution to the transition to Galileo exploitation phase 
with the award of the Galileo Service Operator (GSOp) contract; the management of the EGNOS operation contract and 
other responsibilities having led to a continuous EGNOS service provision; the smooth implementation of FP7, Horizon 
2020 and Fundamental Elements R&D projects and downstream market development through monitoring, 
communication and promotion activities. The Agency's results have been in line with expectations and have been 
delivered within budget limits. The results of the Agency have been appreciated by various stakeholders. The EU Member 
States representatives shared a rather positive opinion on GSA results, pointing out the successful contribution to Galileo 
and EGNOS programmes' implementation, a good implementation of EU rules in the activities, a transparent reporting on 
the Agency's activities and results, and a willingness to achieve the objectives despite difficulties. The representatives of 
the downstream industry also shared a positive feedback on the GSA: 79% of respondents to the questionnaire estimated 
that the Agency had a positive or very positive impact on market development in the evaluation period.

Processes implemented by the GSA are defined by the legal framework governing the Agency with which the GSA 
is compliant. This compliance allows a good level of monitoring and evaluation of the Agency activities and contributes 
to the effective implementation of the programmes. However, this is at the cost of a substantial administrative burden, 
which may have an impact on the efficiency of both the Agency and its stakeholders. The Agency has also been proactive 
to improve the effectiveness and efficiency of its delivery process. For example, the GSA has been certified ISO-9001 for

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 237

its quality management system. Nevertheless, the Agency faces some issues, in particular related to its capacity to hire 
appropriate profiles in terms of seniority and expertise. This is due to a low attractiveness (salaries, reputation, location) 
and leads to a need to outsource a part of GSA activities, which increases costs and slows down internal capabilities 
building. This issue has become more prominent with the growing responsibilities and budget of the Agency. Between 
2014 and 2016 with the increasing responsibilities entrusted to the GSA, the total budget managed by the Agency has 
grown by 85.9%, and the GSA staff has increased by 22.1%.”

http://eur-lex.europa.eu/legal-content/EN/TXT/PDF/?uri=CELEX:52017SC0346&from=EN

5.4 Privileges and immunities

Agency privileges

Prague: VAT exemption

Privileges granted to staff

Protocol of privileges and immunities / diplomatic status

Education / day care

Headquarters agreement granting VAT exemption up to 100, 
000 CZK p.a. (approx. 3,600 EUR) but not diplomatic status 
(with the exception of the Executive Director)

Local infrastructure is used for 
medical care and multilingual 
tuition for children of staff.

St. Germain en Laye

No special privileges

Toulouse

Spain

Netherlands

No special privileges

No special privileges

- VAT can be claimed on purchases above EUR 225

- VAT exemption on fuel,

Local infrastructure is used for 
medical care and multilingual 
tuition for children of staff.

Local infrastructure is used for 
medical care.

Local infrastructure is used for 
medical care and multilingual 
tuition for children of staff.

Local infrastructure is used for 
medical care; European school is 
available for children of staff.

Part I - Decentralised agencies

Individual budgetary financial statements - EUSPA 238

2.2  Decentralised agencies of Heading 2 - Cohesion and Values

2.2.1 

European Foundation for the improvement of living and working conditions - EUROFOUND

1  Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Regulation (EEC) no 
1365/75 of the Council of 
26 May 1975 on the 
creation of a European 
Foundation for the 
improvement of living and 
working conditions

26/05/1975 Contribute to the planning and establishment of better living and working conditions through action 
designed to increase and disseminate knowledge likely to assist this development. It should deal with 
the following issues: Man at work; organisation of work and particularly job design; problems 
peculiar to certain categories of workers; long-term aspects of improvement to the environment; 
distribution of human activities in space and time

Extension of activities

1977

Launch of the European Industrial Relations Observatory (EIRO) on a proposal from the European 
Commission adopted by the Administrative Board

Extension of activities

2001

Launch of the European Monitoring Centre on Change (EMCC) on a proposal from the European 
Commission endorsed by the Presidency Conclusions of the Nice European Council and adopted by 
the Administrative Board

Modification to the 
Founding Regulation

2003

Amendments to various administrative procedures and adjustment to new Financial Regulation;

Modification to governance provisions; adjustment to new Staff Regulations

Regulation (EU) 2019/127 
of the European
Parliament and the Council

16/01/2019 Eurofound shall enhance and disseminate knowledge, provide evidence and services for the purpose 
of policy making, including research-based conclusions, and shall facilitate knowledge sharing 
among and between Union and national actors.

Eurofound's objective shall be to support the shaping and implementing policies concerning the 
improvement of living and working conditions, devising employment policies, and promoting the 
dialogue between management and labour.

1.2  Seat

Dublin, Ireland

1.3  Budget Line

07 10 01 : European Foundation for the Improvement of Living and Working Conditions

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

51

40

91

13

1

105

45

41

86

11

1

98

88,24%

102,50%

94,51%

84,62%

100,00%

93,33%

51

40

91

13

1

105

51

40

91

13

1

105

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 239

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

21 195 000

200 000

21 395 000

21 600 000

200 000

21 800 000

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

13 890 000

13 890 000

14 080 000

14 080 000

1 635 000

1 635 000

1 640 000

1 640 000

5 870 000

21 395 000

5 870 000

21 395 000

6 080 000

21 800 000

6 080 000

21 800 000

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

3

8

5

5

7

2

1

1

1

1

1

5

2

2

4

2

1

1

1

1

1

3

8

5

6

6

3

1

2

1

2

3

8

5

6

6

2

1

2

3

8

5

6

6

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 240

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

7

6

2

1

46

1

2

6

7

7

1

5

2

2

1

34

1

5

1

3

1

1

6

8

8

6

3

40

2

5

2

11

1

5

4

4

1

35

8

5

2

1

46

1

1

7

7

5

2

5

2

2

2

1

4

2

2

2

1

4

2

2

2

8

6

2

1

47

2

1

7

7

5

2

5

2

1

2

8

6

2

1

47

2

1

7

7

5

2

5

2

1

2

34

6

34

6

34

5

1

2

2

1

6

5

1

2

2

1

6

11

80

11

75

11

80

10

81

10

81

91

86

91

91

91

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

6

3

2

2

5

2

2

2

6

3

2

2

6

3

3

1

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 241

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

13

11

13

13

2.2.2 Seconded National Experts

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

1

1

1

1

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

20 779 000

21 195 000

21 620 000

21 600 000

1,91%

495 000

495 000

525 701

5 000

18 000

18 000

260,00%

121 835

195 000

182 000

182 000

-6,67%

21 921 536

21 395 000

21 820 000

21 800 000

1,89%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 242

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

13 487 160

13 890 000

14 080 000

14 080 000

12 087 118

12 458 000

12 730 000

12 730 000

11 663 841

11 988 000

12 253 000

12 253 000

VAR
2021/2020
(%)

1,37%

2,18%

2,21%

1,49%

423 277

162 824

470 000

228 000

477000

214 000

477000

214 000

-6,14%

285 903

310 000

290 000

290 000

-6,45%

114 894

600 842

160 000

468 000

160 000

420 000

160 000

0,00%

420 000

-10,26%

235 579

266 000

266 000

266 000

0,00%

1 622 357

1 635 000

1 640 000

1 640 000

0,31%

716 310

740 572

91 660

12 160

61 655

718 000

722 000

100 000

30 000

65 000

723 000

732 000

100 000

20 000

65 000

723 000

0,70%

732 000

1,39%

100 000

0,00%

20 000

-33,33%

65 000

0,00%

5 879 153

5 870 000

6 100 000

6 080 000

20 988 670

21 395 000

21 820 000

21 800 000

3,58%

1,89%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

13 208 345

13 890 000

14 080 000

14 080 000

12 087 118

12 458 000

12 730 000

12 730 000

VAR
2021/2020
(%)

1,37%

2,18%

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 243

EXPENDITURE

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

11 663 841

11 988 000

12 253 000

12 253 000

423 277

118 772

274 149

173 991

86 488

467 827

470 000

228 000

310 000

266 000

160 000

468 000

477000

214 000

290 000

266 000

160 000

420 000

VAR
2021/2020
(%)

2,21%

1,49%

477000

214 000

-6,14%

290 000

-6,45%

266 000

160 000

0,00%

0,00%

420 000

-10,26%

1 209 954

1 635 000

1 640 000

1 640 000

0,31%

431 582

644 414

67 508

7 010

59 440

718 000

722 000

100 000

30 000

65 000

723 000

732 000

100 000

20 000

65 000

723 000

0,70%

732 000

1,39%

100 000

0,00%

20 000

-33,33%

65 000

0,00%

2 567 642

5 870 000

6 100 000

6 080 000

16 985 941

21 395 000

21 820 000

21 800 000

3,58%

1,89%

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 0.

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports Eurofound request to maintain a stable number of establishment plan posts in 2021 compared 
to the Budget 2020 (91 posts).

Financial Resources

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 244

The Commission’s request for DB 2021 amounts to EUR 21 600 000. This is compliant with the Communication on the 
MFF of 27 May 2020. It will provide Cedefop with the necessary means to ensure the continuity of its activities while 
seeking for efficiency gains.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

Requested number of staff for 2021 is 91.

4.1.2 Vacancy rate as of end 2019

87 posts out of 91 were filled at the end of 2019. This corresponds to 96% at 31 December 2019.

4.1.3 Standard abatement (’abatement forfaitaire’) applied

No abatement is applied since it is planned to have all posts filled.

4.1.4 Salary assumption for calculating salary line (% applied)

It is assumed that the current method will lead to an increase of about 2,5%.

4.1.5 Correction coefficient used

The coefficient for Ireland is 119,2%.

4.1.6 Exchange rate used (if applicable)

N/A

4.2  Financial Resources - Agency request

4.2.1  Title 1

Title 1 shows a small increase of 1%. This increase is mainly due to the Country Co-efficient increase from 117,7 to 
119,2%.

4.2.2  Title 2

Title 2 appropriations are expected to increase by circa EUR 100 000. This is due to full time reception cover being 
outsourced through the Facilities Management provider to free up internal human resources. Another reason for the 
increase is increases in increasing long-term ICT costs covering fixed SLA's and licence charges. A lot of efforts are put 
into limiting the increase of administrative expenditure in order to maintain the available budget for core operational 
activities and staff resources however negative bank interest rates have also impacted on administrative expenditure.

4.2.3  Title 3

Title 3 will increase by EUR 150 000. This is largely due to increased costs associated with web application development 
the increased publications of results of studies.

4.3  Ad hoc grants and delegation agreements 

None.

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 245

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Main building and 
conference centre
2 Loughlinstown House 
grounds
listed

and 
(historical, 
building)

Dublin

Dublin

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

2 000

500

2 500

n/a

n/a

350

150

500

99-year lease

None; EUR 250 
000 was paid in
2000  for a 99- 
year lease (from
2001  on)

Host country 
(grant or 
support)

Building
present
value(€)

452 187

n/a

n/a

3 Brussels 

Office (BLO)

Liaison

Brussels, 
Avenue
d’Auderghem

18,

100

100

22 397 Lease agreement 
annual

with 
termination 
clause

n/a

Lease agreement 
with 
annual
termination 
clause

TOTAL

2 450

650

3 100

22 397

452 187

5.1.2 Current building(s) Other comments

None.

5.1.3  Building projects in the planning phase

No new buildings or building extensions are planned. No change of surface area.

5.1.4  Building projects submitted to the European Parliament and the Council 

No new buildings or building extensions planned. No change of surface area.

5.2  European Schools

There is a European School, Type II, providing education up to level 5, based in Dunshaughlin, Co. Meath. However, it 
does not offer the European Baccalaureate. The Centre for European Schooling (CES) is an Accredited European School. 
The CES opened on 1 September 2002 and is entirely devoted to the education of children who would be considered 
Category I students in a European School. Students are enrolled at St. Seachnall’s National School (primary) and 
Dunshaughlin Community College (secondary) and attend the CES for Language I, Language II and Language III classes 
(and also European Hour & Ethics in primary school). The curricula are taught in all languages. Students follow 
mainstream curricula for all other subjects and, at secondary level, take the Irish State examinations at the end of Third 
and Sixth Year.
The distance from Eurofound to the primary school is just under 50 km but its location is not practical for any Eurofound 
staff and it is not used by anybody. It is only convenient to the Food and Veterinary Office in Grange and is used 
primarily by the staff of that Office.
Eurofound has discussed the schooling with the Irish Authorities, particularly in the context of the Irish Government’s 
commitment in the Seat Agreement to be open to providing for the education of the children of Eurofound staff on a 
similar basis to what is provided for EU staff located elsewhere. Following these consultations, Eurofound staff were 
surveyed on their preferences. There was a strong preference for maintaining the level of choice that is currently available 
to them and continuing with payment of the double education allowance in respect of children attending second level 
education. On the basis of this feedback Eurofound will not pursue the matter of an Accredited European School but may 
revisit the matter in a number of years’ time.

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 246

Eurofound and the Permanent Representation have had an arrangement for many years with a private school, St Andrew’s 
School, which operates at both primary and secondary level. The school already provides additional tuition in childrens’ 
mother tongues to the children of Eurofound staff, funded wholly by the Irish Government and also prepares children for 
the International baccalaureate. This school is used by many of the Eurofound staff. Until recently, preference was given 
to children of Eurofound staff by this school. However, legislation in the pipeline may prevent schools from granting 
preference to one category of child over another and the children of Eurofound staff must be considered on the same basis 
as all other children. Effectively, this may mean that children should be placed on the waiting list several years before 
they are due to start school. This places the children of recently recruited staff at a complete disadvantage. On the basis of 
the above, there is a level of uncertainty in relation to provision of education for the children of Eurofound staff that 
ensures that they receive tuition in their mother tongue. Staff have expressed a wish for Eurofound to engage with Irish 
Authorities in relation to having a recognised priority of access to schools and to assuring continued State funding of 
mother tongue tuition.

5.3  Evaluation

Eurofound’s 2021-2024 evaluation policy and evaluation programme consists of a modular approach to replace the 
conventional ex-ante / interim / ex-post evaluation approach at programme level, focusing in particular on the activity 
level of the new programme cycle. The evaluation programme defines the high-level plans over the four-year period.

Eurofound has long-standing expertise and experience in the area of Performance monitoring and Evaluation. This is also 
further enhanced through close involvement in the EU Agencies’ sub-network Performance Development Network, and is 
taking account of recent developments and requirements for monitoring and evaluation for EU agencies.

Analysis and evaluation enable deeper understanding why and how Eurofound’s information contributes to the policy 
development. Such analyses feed into reporting for accountability purposes, such as through the Consolidated Annual 
Activity Report (CAAR) as well as the development of the annual programmes. In addition, Eurofound recognises 
evaluation as a valuable systematic tool which provides evidence for better decision making, and a tool for organisational 
learning and continuous improvement.

Following the European Commission's Staff Working Document (May 2019) on the cross-agencies evaluation of 
Agencies in DG EMPL, an action plan was developed and submitted to the Management Board in November 2019, and is 
now being implemented. Progress on implementation of the evaluation action plan is reported annually to the 
Management Board during its November meeting.

5.4  Privileges and immunities

The Irish government and Eurofound concluded a Seat Agreement and a related Memorandum of Understanding on 10 
November 2015. It entered into effect on 19 July 2016. These documents replaced previous arrangements that were based 
on written correspondence between Eurofound and the services of the Irish government. The new Seat Agreement and 
Memorandum of Understanding are based on the Vienna Convention (Protocol on privileges and immunities), as well as 
guidelines and templates prepared by the Commission and the Agencies’ Legal Network.

Agency privileges

Privileges granted to staff

Protocol on privileges and immunities/diplomatic status

Education/day care

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 247

Agency privileges

Privileges granted to staff

The Agency has 
diplomatic status.

In common with other 
EU 
institutions,
Eurofound is exempt 
from VAT.

Eurofound meets the 
full cost of office 
furniture, security and 
infrastructure.

There is no 
contribution 
by
ministries and regional 
governments.

No staff member has diplomatic status, but senior staff are entitled to a Laisser-Passer 
document to facilitate travel; however, this privilege is currently not availed of. The 
Protocol on privileges and immunities is applicable to all staff recruited under the Staff 
Regulations. This entitles them and their families to enter Ireland without being subject 
to the usual immigration procedures, for staff to travel to and from work without 
hindrance, for staff to transfer residence to Ireland without payment of import duty on 
their effects and motor cars. Staff are exempt from national income tax on their earning 
on the basis that they are liable to a tax for the benefit of the Communities on salaries, 
wages and emoluments paid to them by the Communities.

There are no continuous VAT exemptions for staff, with the exception of the director.

Staff recruited from outside Ireland may purchase up to two cars without payment of tax 
or import charges. They may also purchase household goods free of VAT during the 
first 24 months after moving to Ireland.

There is no access to subsidised 
day-care facilities for staff.

Educational allowances are paid 
to staff in accordance with the 
provisions of the Staff 
Regulations.

School fees are not paid directly 
by Eurofound. Staff sending their 
children to private schools may 
qualify for the non-flat-rate 
education allowance (the child 
must be at least six years of age) 
in accordance with the provisions 
of the Staff Regulations.

Part I - Decentralised agencies

Individual budgetary financial statements - EUROFOUND 248

2.2.2

European agency for Safety and Health at Work - EU-OSHA

1  Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Council Regulation 
(EC) No 2062/94

18/07/1994 Workers and employers need to be made aware of the risks that they face, and how to manage them. But 

health and safety bodies in the individual EU Member States cannot do this alone.

That is why the European Agency for Safety and Health at Work was set up, in 1994.

Council Regulation 
(EC) No 1643/95

29/06/1995 Our mission is to make Europe's workplaces safer, healthier and more productive. We do this by bringing 

together and sharing knowledge and information, to promote a culture of risk prevention.

Located in Bilbao, Spain, we have a dedicated staff of occupational safety and health (OSH), 
communication and administrative specialists. At the national level, we are represented through a network 
of focal points, which are usually the lead OSH bodies in the individual Member States.

The Agency is a tripartite organisation, this means that we work with governments, employers and workers 
representatives. We are a single reference point for OSH information. We collect, analyse and disseminate 
technical, scientific and economic information on OSH risks.

We share good practice, and communicate information in a variety of ways to reach workers and 
workplaces. Our awareness raising activities include our two-year Healthy Workplaces campaigns. We 
also provide information on our website, via our electronic newsletter OSH mail, and in a range of printed 
publications.

We help to explain European legislation on OSH. And we look out for risks which may only be emerging, 
due to the fast pace of change in the workplace. Our European Risk Observatory aims to identify new and 
emerging risks. Initiatives such as the Agency’s European Survey of Enterprises on New and Emerging 
Risks (ESENER) help to give an overview of safety and health at work in Europe, describe the trends and 
underlying factors, and anticipate changes in work and their likely consequences for safety and health. 
Additionally, The Observatory aims to stimulate debate and reflection among the Agency's stakeholders 
and to provide a platform for debate between policy-makers at various levels.

Council Regulation 
(EC) No 1654/2003

Council Regulation 
(EC) No 1112/2005

European Parliament 
and Council 
Regulation (EU) 
2019/126 repealing 
Council Regulation 
(EC) No 2062/94

18/06/2003 Updating of the Agency's regulation in accordance with new EU financial and public document access 

provisions

24/06/2005 Modification of the Agency's government and management structures

16/01/2019 EU-OSHA's objective shall be to provide the Union institutions and bodies, the Member States, the social 
partners and other actors involved in the field of safety and health at work with relevant technical, 
scientific and economic information and qualified expertise in that field in order to improve the working 
environment as regards the protection of the safety and health of workers. To that end, EU-OSHA shall 
enhance and disseminate knowledge, provide evidence and services for the purpose of policy making, 
including research-based conclusions, and shall facilitate knowledge sharing among and between Union 
and national actors.

1.2  Seat

Santiago de Compostela 12, 5th floor - 48003 Bilbao, Spain

1.3  Budget Line

07 10 02 : European Agency for Safety and Health at Work

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 249

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

24

16

40

25

65

24

16

40

23

63

100,00%

100,00%

100,00%

92,00%

96,92%

24

16

40

25

65

24

16

40

25

65

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

15 579 000

479100

16 058 100

15 600 000

475 600

16 075 600

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

TOTAL REVENUES

1.5.2 Expenditure Overview

Revenues estimated by the agency

Budget Forecast

p.m.

p.m.

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Specific projects ad hoc grants, 
delegation agreement (R0)

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

6 856 000

1 450 000

7 752 100

p.m.

6 856 000

1 450 000

7 752 100

p.m.

7 094 000

1 475 000

7 506 600

p.m.

7 094 000

1 475 000

7 506 600

p.m.

16 058 100

16 058 100

16 075 600

16 075 600

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 250

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

2

2

1

3

5

6

4

24

1

2

4

6

2

1

16

1

2

1

2

1

7

6

2

2

24

1

1

2

8

3

1

16

1

1

1

2

2

4

7

4

2

1

1

1

3

2

3

9

2

2

1

2

3

2

3

9

2

2

24

24

24

1

2

6

4

3

1

3

6

3

3

1

3

6

3

3

16

16

16

40

40

40

40

40

40

40

40

40

40

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 251

 
 
 
2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

posts 

posts

posts 

posts

posts 

posts

posts 

posts

posts 

posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

TOTAL

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

2

14

9

25

2

12

9

23

3

14

8

25

3

14

8

25

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 

REVENUES FROM SERVICES

15 058 394

15 579 000

15 579 000

15 600 000

0,13%

150 116

71 928

253 232

253 232

252,06%

360 781

360 781

100 100

619

379 000

379 000

100 100

p.m.

375 500

375 500

100 100

p.m.

375 500

-0,92%

375 500

-0,92%

100 100

0,00%

p.m.

p.m.

p.m.

p.m.

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 252

 
 
 
REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

RENDERED AGAINST PAYMENT

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

15 519 894

16 058 100

16 054 600

16 075 600

0,11%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

399 584

p.m.

p.m.

p.m.

399 584

p.m.

p.m.

p.m.

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

6 352 601

5 853 804

4 435 430

1 418 374

37 232

29 417

145 000

287 148

6 856 000

6 345 100

4 737 900

1 607 200

113 500

60 000

120 000

217 400

7 094 000

6 534 000

4 881 000

1 653 000

121 000

57 000

120 000

262 000

7 094 000

3,47%

6 534 000

4 881 000

1 653 000

121 000

2,98%

3,02%

2,85%

6,61%

57 000

-5,00%

120 000

0,00%

262 000

20,52%

1 336 523

1 450 000

1 475 000

1 475 000

1,72%

608 203

573 573

13 423

633 000

609 000

36 500

640 900

640 100

35 500

640 900

1,25%

640 100

5,11%

35 500

-2,74%

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 253

EXPENDITURE

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Priority areas & operational activities

Support to operational activities

Communication, Campaigning and Promotion

Networking and Coordination

Prevention and Research

Title 4 - Specific projects ad hoc grants, 
delegation agreement (R0)

IPA II 2016 programme

Older workers

ENPI

New IPA II programme

IPA II 2018 programme

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

60 699

80 625

80 500

91 000

70 000

88 500

70 000

-13,04%

88 500

-2,75%

7 710 274

7 656 296

53 978

7 752 100

7 629 000

123 100

7 485 600

7 379 000

106 600

7 506 600

-3,17%

7 400 000

-3,00%

106 600

-13,40%

156 528

156 528

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

15 555 926

16 058 100

16 054 600

16 075 600

0,11%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

6 200 536

5 853 804

6 856 000

6 345 100

7 094 000

6 534 000

7 094 000

6 534 000

4 435 430

4 737 900

4 881 000

4 881 000

1 418 374

1 607 200

1 653 000

1 653 000

VAR
2021/2020
(%)

3,47%

2,98%

3,02%

2,85%

6,61%

Expenditure relating to Staff recruitment

37 232

113 500

121 000

121 000

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

14 918

92 112

202 470

60 000

120 000

217 400

57 000

120 000

262 000

57 000

-5,00%

120 000

0,00%

262 000

20,52%

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 254

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Priority areas & operational activities

Support to operational activities

Communication, Campaigning and Promotion

Networking and Coordination

Prevention and Research

Title 4 - Specific projects ad hoc grants, 
delegation agreement (R0)

IPA II 2016 programme

Older workers

ENPI

New IPA II programme

IPA II 2018 programme

TOTAL

3.3  Budget Outturn

1 017 457

1 450 000

1 475 000

1 475 000

1,72%

515 815

439 277

9 041

11 505

41 819

633 000

609 000

36 500

80 500

91 000

640 900

640 100

35 500

70 000

88 500

640 900

1,25%

640 100

5,11%

35 500

-2,74%

70 000

-13,04%

88 500

-2,75%

4 795 112

4 764 752

30 360

7 752 100

7 629 000

123 100

7 485 600

7 379 000

106 600

7 506 600

-3,17%

7 400 000

-3,00%

106 600

-13,40%

149 209

149 209

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

12 162 314

16 058 100

16 054 600

16 075 600

0,11%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 253 232.

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports eu-OSHA request to maintain a stable number of establishment plan posts in 2021 compared to 
the Budget 2020 (40 posts).

Financial Resources

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 255

The Commission’s request for DB 2021 amounts to EUR 15 600 000. This is compliant with the Communication on the 
MFF of 27 May 2020. It will provide eu-OSHA with the necessary means to ensure the continuity of its activities while 
seeking for efficiency gains.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

For EU-OSHA, the proposal of MFF for 2021-2027 (fiche no. 32) foresees a ‘stable in nominal terms’ budget 2021 at the 
level of 2020 appropriations. This means that in nominal terms, the Agency will be cruising with a fixed nominal and 
total budget of 16.1 MEUR in the course of the next 7-year period. Having implemented the cumulative 10% cut (5% cut 
+ 5% pooling) in establishment plan posts over the period 2013-2017, the Agency proposes to stabilize its staff 
population in 2021 and therefore maintain the number of establishment posts at 40 Temporary Agents and a total of 25 
FTE for the Contract Agents. 65 FTE is to be seen as minimum human capital for the Agency to be able to continue and 
deliver its mandate and mission, meet its modernisation, infrastructure needs and seeking efficiency savings through 
shared services and internal re-organisation of its administration.

4.1.2  Vacancy rate as of end 2019

The general vacancy rate at the end of 2019 stood at 3% since all the 40 Establishment Posts were occupied at 31/12/2019 
and 2 Contract agents positions (out of 25) non occupied. One of the 2 non-occupied CA will take up duty the 
01/03/2020.

4.1.3 Standard abatement (’abatement forfaitaire’) applied

No abatement is applied since it is planned to have all posts filled and no further cuts in staff population.

4.1.4 Salary assumption for calculating salary line (% applied)

The assumption is based on:

- yearly adaptation of basic salary of 2,0%;

- Spanish weighting factor evaluated at 93,5% for the period July 2020 - June 2021 and 95,0% for the period July 2021 - 
December 2021.

4.1.5  Correction coefficient used

Estimated weighting factor 2021: 95% (minus 5% compared with Brussels).

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - Agency request

4.2.1  Title 1

The Title 1 is proposed at EUR 7 094 000 in order to cover an Establishment Plan of 40 Temporary Agents and the 
employment of 25 contract agents full time equivalent and respective promotion (increase in steps) and reclassification 
exercise.

The assumption is based on:

- yearly adaptation of basic salary of 2,0%;

- Spanish weighting factor evaluated at 93,5% for the period July 2020 - June 2021 and 95,0% for the period July 2021 - 
December 2021;

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 256

- other costs & related services (e.g. learning & development policy, shared services DGHR/PMO, outsourcing of 
accounting function to DG BUDG), support (interim staff), specific recruitment/installation related cost for the next EU- 
OSHA's Executive Director and traineeships.

4.2.2  Title 2

The total appropriations for the Title 2 of the expenditure is proposed at EUR 1 475 000. Compared to 2020, it represents 
an increase of EUR 25 000 basically for anticipating ICT policy implementation and index price increase for building, 
facilities running costs.

4.2.3  Title 3

NEW initiatives for 2021(for a full overview of the 2021 work programme, please consult the draft Programming 
Document):

Strategic objective 1: The agency will commission a futures study on the circular economy and OSH.

Strategic objective 2: The Agency will further analyse the findings from ESENER-2019. Findings from the OSH 
Overview on work-related musculoskeletal disorders will be communicated through the Healthy Workplaces Campaign 
2020-22. Research on two OSH Overviews will continue, one on OSH and digitalisation and the other on supporting OSH 
compliance. The EU OSH Info System developed in collaboration with DG EMPL will be further developed and refined 
with the inclusion of new indicators and the agency will produce it first regular analytical report.

Preparatory work for a major new survey on workers’ exposure to carcinogens will continue in 2021 with fieldwork 
planned for 2022 in a selection of Member States. And the agency will start work on a further OSH overview focused on 
psycho-social risks and mental health at work.

Strategic objective 3: As well as continuing to foster OiRA tool development, in 2021 the agency will carry out 
community and networking actions, and finalise national promotion strategy pilots. An initiative to assess the 
effectiveness of OiRA approach to risk assessment will also be initiated.

Strategic objective 4: 2021 will be first full year of campaigning in its two-year Healthy Workplaces Lighten the Load 
campaign focused on the prevention of work-related MSDs. EU-OSHA will provide publications and campaign products 
to support the campaign, undertake campaigning actions, support focal points for the development of campaign actions in 
the Member States via the FAST scheme and undertake overall coordination and management of the campaign. It will 
also continue preparatory work for the next campaign on Digitalisation and OSH to be launched in 2023.

Furthermore, in 2021, the agency will deliver effective communication actions for both policy-facing and workplace­
facing activities including further development of its websites, management of its press office (and media partners) and 
delivery of publications and information to inform and raise awareness about OSH among selected audiences 
(intermediaries and beneficiaries).

Strategic objective 5: The Agency will continue to facilitate the exchange of expertise in OSH through the OSH wiki and 
the seminars on e-tools. E-guides will be kept up to date. The Agency will provide knowledge-based support to the 
Commission, other institutions and key stakeholders when requested to strengthen the evidence base. The review of 
biomonitoring practice across the EU containing elements for non-binding guidance will be further developed in 
collaboration with other organisations currently working on this issue, as well as with the Commission and the ACSH.

The expert exchange programme initiated in 2020 will further seek to stimulate knowledge transfer between OSH 
organisations in the member states focusing on a specific topic area. Collaboration with members of the Global Coalition 
on OSH will continue. Joint actions will include the online presentation of data on the burden of occupational disease and 
injury and the development of a costing model linked to these estimations.

The total appropriations requested for the title 3 of the agency’s expenditure is EUR 7 485 000.

4.3  Ad hoc grants and delegation agreements

EU-OSHA signed end of 2019 a new contribution agreement IPA/2019/412-828 - "Preparatory measures for the future 
participation of IPA II beneficiaries in the network of the European Agency for Safety and Health at Work”. The 
objective of the action is to ensure that the IPA II beneficiaries have the capacity to participate effectively in the network 
and activities of EU-OSHA by supporting the approximation to and adoption of the EU acquis. It is in line with the set 
objectives of Component 2 of the Action 4 of the Multi Country Action Programme 2018. It corresponds as well with the 
dedication of the Commission to support the Candidate Countries in their efforts to align their OSH legislation with EU

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 257

law, as stated in the EU Strategic Framework on Health and Safety at Work. The proposed action is for an operational 
period 17/12/19 - 16/12/2022, has a total budget EUR 399 584 and foresees the employment of a contract agent FGIV for 
the management of the project.

The contribution agreement IPA/2019/412-828 is to be seen as the continuation of previous similar initiatives ensuring 
sustainability. It is the fifth intervention in a row of IPA funded actions (contracts: 2009/205-943; 2011/273-995; 
2015/367-495 and 2017/390-035). A lot of work was completed during the previous years and the current proposal has 
been prepared with the intention to continue the good practices, to introduce new methods and activities and to develop 
further the accomplishments.

Former programmes 2015/367-495 and 2017/390-035 are now ended and pending final reporting and/or refund to the 
responsible DG.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Miribilla Building

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 018

1 367

2 385

c/ Santiago de 
Compostela 12 
E-48003 Bilbao 
- SPAIN

Renting contract 100 100

300 000 8 years and 
afterwards 
automatic 
renewal on a 
yearly basis

2 Multiburo - NCI SA Square de Meeus 
B-1000
-

38/40 
Brussels 
BELGIUM

TOTAL

30

30

49 000 Renewal on a 
yearly basis

Renting contract

1 048

1 367

2 415

349 000

5.1.2 Current building(s) Other comments 

N/A

5.1.3  Building projects in the planning phase 

N/A

5.1.4  Building projects submitted to the European Parliament and the Council

The Agency moved to new premises in 2014 and has no new building plan for the future.

5.2  European Schools

Schooling is a key factor in fostering multilingualism and enabling EU-OSHA to attract and retain qualified staff 
members. There is no European school at the Agency’s seat, Bilbao. Consequently, the Agency reimburses the education 
allowance in line with the provisions of the Staff Regulations. No extra allowance is allocated to its staff in this regard.

In addition to local schools in Spanish and Basque language, international schools are located within the city and its 
outskirts; these help the Agency to attract a more diverse workforce although the offer is still relatively limited. The 
Agency is committed to continue fostering its multilingual environment and providing a multicultural education for the 
children of its staff. The Agency is currently studying and looking to implement possible measures and actions.

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 258

5.3  Evaluation

In April 2019 the Commission published its Staff Working document on the evaluation of EU-OSHA, Eurofound, ETF 
and Cedefop.1 The evaluation had been commissioned by the Commission.

The conclusions in both the evaluation and the SWD about the performance of EU-OSHA are very encouraging on all 
evaluation questions (effectiveness, efficiency, coherence, relevance and added value). However, the SWD also includes a 
number of recommendations for further improvement. Most of these recommendations are common to the four agencies 
covering effectiveness, efficiency, governance, reinforced cooperation between the agencies, and policy support for 
Member States and the EU. Four recommendations are specifically targeted at EU-OSHA dealing with the balance of 
different areas of core activities, reaching SMEs and collaboration with the ILO and national OSH research institutes.

EU-OSHA is working on the follow-up to the SWD and in January 2020, the Management Board of EU-OSHA had an in­
depth discussion of the follow-up and agreed an action plan to address the recommendations.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / 
day care

Privileges granted to staff

The Agency receives an annual subsidy of 
EUR 100 100 from local and national 
authority

Annual contribution of local authorities from kingdom of Spain (EUR 60 100) and

Basque Regional Government (EUR 40 000)

Seat agreement

VAT Exemption

A seat agreement has been signed with the Kingdom of Spain on 31 March 2014 
foresees a maximum EUR 100 000 (but actually EUR 60 100) per year as a 
contribution to rent related expenditure.

The Agency's staff is accredited with the Spanish Ministry of Foreign Affairs with 
non-diplomatic status with the exception of the Executive Director.

Non Spanish staff members are entitled to VAT exemptions for purchases of goods 
and purchase of one new car during the first year of service.

1 Commission Staff Working Document, “Evaluation of the EU Commission Agencies working in the employment and social affairs policy field: Eurofound, Cedefop, 

ETF and EU-OSHA”, 9 April 2019 (SWD (2019)159 final

Part I - Decentralised agencies

Individual budgetary financial statements - EU-OSHA 259

2.2.3 

European Centre for the Development of Vocational training - CEDEFOP

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Regulation 337/75

10 February 
1975

Regulation (EEC) No 337/75 of the Council of 10 February 1975 establishing a European Centre for the 
Development of Vocational Training

Regulation 1946/93

30 June 1993 Council Regulation (EEC) No 1946/93 of 30 June 1993 amending Regulation (EEC) No 337/75 

establishing a European Centre for the Development of Vocational Training

Regulation 1131/94

16 May 1994 Council Regulation (EC) No 1131/94 of 16 May 1994 amending Regulation (EEC) No 337/75 

establishing a European Centre for the Development of Vocational Training

Regulation 251/95

6 February 
1995

Council Regulation (EC) No 251/95 of 6 February 1995 amending Regulation (EEC) No 337/75 
establishing a European Centre for the Development of Vocational Training

Regulation 354/95

20 February 
1995

Council Regulation (EC) No 354/95 of 20 February 1995 amending Regulation (EEC) No 337/75 
establishing a European Centre for the Development of Vocational Training

Regulation
1655/2003

Regulation
2051/2004

18 June 2003 Council Regulation (EC) No 1655/2003 of 18 June 2003 amending Regulation (EEC) No 337/75 
establishing a European Centre for the Development of Vocational Training and repealing Regulation 
(EEC) No 1416/76

25 October 
2004

Council Regulation (EC) No 2051/2004 of 25 October 2004 amending Regulation (EEC) No 337/75 
establishing a European Centre for the Development of Vocational Training

Regulation 2019/128 16 January 

2019

Regulation (EU) 2019/128 of the European Parliament and of the Council of 16 January 2019, 
establishing a European Centre for the Development of Vocational Training (Cedefop) and repealing 
Council Regulation (EC) no 337/75

1.2  Seat

Thessaloniki - Greece

1.3  Budget Line

07 10 03 : European Centre for the Development of Vocational Training (Cedefop)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

48

43

91

25

4

120

46

40

86

25

3

114

95,83%

93,02%

94,51%

100,00%

75,00%

95,00%

49

42

91

25

4

120

49

42

91

25

4

120

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 260

1.5.1 Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

17 838 000

439 890

18 277 890

18 000 000

451 030

18 451 030

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

11 293 336

11 293 336

11 513 130

11 513 130

1 702 900

1 702 900

1 674 900

1 674 900

5 281 654

18 277 890

5 281 654

18 277 890

5 263 000

18 451 030

5 263 000

18 451 030

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

4

4

1

1

2

7

8

9

5

5

4

2

1

1

2

7

7

8

6

5

4

1

3

1

1

2

9

8

9

6

5

4

1

3

3

1

1

3

10

8

9

7

4

3

1

1

3

10

8

9

7

4

3

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 261

 
 
 
c-
3
O 4)
S- -Ö
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tí
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s
fe

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

4

1

1

1

3

3

44

1

1

2

3

6

7

6

8

4

1

1

1

3

2

42

1

1

2

3

6

7

6

6

3

1

2

1

3

46

1

1

3

3

10

8

6

3

3

1

2

2

1

46

1

1

4

4

11

8

6

1

3

1

2

2

1

46

1

1

4

4

11

8

6

1

9

34

8

32

7

35

6

36

6

36

13

78

12

74

10

81

9

82

9

82

91

86

91

91

91

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

5

6

11

3

25

4

5

12

4

25

5

6

11

3

25

5

6

11

3

25

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 262

2.2.2 Seconded National Experts

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

4

3

4

4

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

18 858 635

17 838 000

18 300 000

18 000 000

0,91%

1 323 605

22 510

195 379

195 379

767,97%

414 920

414 920

429 890

429 890

441 030

441 030

441 030

2,59%

441 030

2,59%

35 041

10 000

10 000

10 000

0,00%

19 308 596

18 277 890

18 751 030

18 451 030

0,95%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 263

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Transversal activities

Research and Policy Analysis

Enhanced Cooperation in VET and LLL

Communications 

and

Information, 
Dissemination

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

10 719 498

11 293 336

11 513 130

11 513 130

10 004 663

10 512 296

10 732 152

10 732 152

8 449 455

8 871 070

8 953 517

8 953 517

1 555 208

1 641 226

1 778 635

1 778 635

48 335

215 178

215 178

215 178

VAR
2021/2020
(%)

1,95%

2,09%

0,93%

8,37%

0,00%

130 000

176 269

114 792

232 421

13 018

100 000

198 762

120 000

131 100

16 000

100 000

198 700

120 000

131 100

16 000

100 000

0,00%

198 700

-0,03%

120 000

131 100

16 000

0,00%

0,00%

0,00%

1 601 952

1 702 900

1 724 900

1 674 900

-1,64%

599 891

749 027

7 162

96 947

130 925

18 000

628 400

736 000

15 000

162 000

154 500

7 000

666 400

702 000

15 000

162 000

172 500

7 000

649 900

3,42%

700 000

-4,89%

14 000

150 000

154 000

7 000

-6,67%

-7,41%

-0,32%

0,00%

5 536 256

5 281 654

5 513 000

5 263 000

-0,35%

250 795

1 590 683

3 023 030

308 148

1 268 000

2 960 300

310 000

1 263 000

3 320 000

300 000

1 250 000

3 093 000

-2,64%

-1,42%

4,48%

671 748

745 206

620 000

620 000

-16,80%

17 857 706

18 277 890

18 751 030

18 451 030

0,95%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

10 719 498

11 293 336

11 513 130

11 513 130

1,95%

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 264

EXPENDITURE

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

10 004 663

10 512 296

10 732 152

10 732 152

8 449 455

8 871 070

8 953 517

8 953 517

1 555 208

1 641 226

1 778 635

1 778 635

Expenditure relating to Staff recruitment

48 335

215 178

215 178

215 178

VAR
2021/2020
(%)

2,09%

0,93%

8,37%

0,00%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Transversal activities

Research and Policy Analysis

Enhanced Cooperation in VET and LLL

Communications 

and

Information, 
Dissemination

TOTAL

130 000

176 269

114 792

232 421

13 018

100 000

198 762

120 000

131 100

16 000

100 000

198 700

120 000

131 100

16 000

100 000

0,00%

198 700

-0,03%

120 000

131 100

16 000

0,00%

0,00%

0,00%

1 601 952

1 702 900

1 724 900

1 674 900

-1,64%

599 891

749 027

7 162

96 947

130 925

18 000

628 400

736 000

15 000

162 000

154 500

7 000

666 400

702 000

15 000

162 000

172 500

7 000

649 900

3,42%

700 000

-4,89%

14 000

150 000

154 000

7 000

-6,67%

-7,41%

-0,32%

0,00%

5 536 256

5 281 654

5 513 000

5 263 000

-0,35%

250 795

1 590 683

3 023 030

308 148

1 268 000

2 960 300

310 000

1 263 000

3 320 000

300 000

1 250 000

3 093 000

-2,64%

-1,42%

4,48%

671 748

745 206

620 000

620 000

-16,80%

17 857 706

18 277 890

18 751 030

18 451 030

0,95%

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 195 379.

4  Justification of needs

Commission assessment 

Human Resources

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 265

The Commission supports Cedefop request to maintain a stable number of establishment plan posts in 2021 compared to 
the Budget 2020 (91 posts).

Financial Resources

The Commission’s request for DB 2021 amounts to EUR 18 000 000. This is compliant with the Communication on the 
MFF of 27 May 2020. It will provide Cedefop with the necessary means to ensure the continuity of its activities while 
seeking for efficiency gains.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

Cedefop’s establishment plan foresees 91 posts for 2021. Between 2013 and 2018 Cedefop implemented a 10% staff cut, 
thus reaching the target of the MFF 2014-2020. In a knowledge-based organisation such as Cedefop, the decrease in 
human capital available to work on core business activities cancels out the potential operational budget gain, obtained 
from savings in staff costs.

Cedefop’s request for the year 2021 is in line with the Commission’s Working Document on Decentralised Agencies for 
the MFF 2021-2027. However, these ceilings restrict the ability of the Agency to fulfil its mandate and carry out the 
growing tasks set out in the draft PD 2021-2023.

The human resources planning for 2021 includes 4 SNE and 30 CA posts, which include 5 CA posts for temporary 
replacement of staff in short term absence.

4.1.2  Vacancy rate as of end 2019

86 out of 91 establishment plan posts were filled in as of 31/12/2019. This represents a vacancy rate of 5%.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

In 2020, 5 members of the staff will retire. Based on past experience, historical turn-over rate and recruitment plans in 
order to replace staff departing, an abatement rate of 2% was applied to the budget estimate on Title 1 costs.

4.1.4  Salary assumption for calculating salary line (% applied)

For the purposes of salary projections, Cedefop has used as a basis a combined increase ratio of 4% which accounts for 
the annual pay update for 2020, as well as foreseeable increases in step and the cost of a projected number of promotions. 
The Agency foresaw also the replacement of staff retiring with new staff recruited at entry levels. The resulting salary 
differential allowed the Agency to establish the estimated amount for establishment plan posts with an increase of 0.93% 
compared to budget 2020.

4.1.5  Correction coefficient used

The evolution of the weighting factor has become increasingly unpredictable in recent years and experience is no longer a 
reliable guide. For the purposes of salary projections, Cedefop used the weighting factor in place in December 2019 (i.e. 
81.8%).

4.1.6  Exchange rate used (if applicable)

Not applicable

4.2  Financial Resources - Agency request

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 266

4.2.1 Title 1

For Title 1, the estimate for 2021 is based on the provisions for the establishment plan and its occupation. It takes into 
account new recruitment in middle management, turnover and retirements, and the staff resources needed for the 
implementation of Cedefop’s activities, thus representing an increase of 1.95% in 2021 compared to 2020. Salary and 
allowance costs are calculated based on the December 2019 salaries and include estimates for staff career progression 
(automatic step increase, promotion and reclassification exercises). However, the increase does not include any likely 
change in the weighting factor for Greece having an impact on salaries and allowances. Natural increases in staff costs 
imply an increasing pressure on the overall budget given that any cap imposed by the MFF needs to be respected and 
most staff costs are inelastic. In consequence, Cedefop will have to absorb any increase in staff expenditure by refocusing 
and further reducing its activities and deliverables (negative priorities) in Titles 2 and 3.

4.2.2  Title 2

For the year 2021, budget in Title 2 is planned to increase by about 1.29% in comparison to 2021. This amount includes 
steady investments in new technologies, aiming at aligning the IT landscape of the Agency with other EU institutions, and 
efficiency improvements, which are a priority of the Agency in the years to come. This signals the commitment of the 
Agency to enjoying benefits from shared-services and efficiency gains allowing the maximisation of the allocation of 
resources to core business. Projects such as energy management, energy savings and green initiatives may only be taken 
forward on a case-by-case basis subject to budgetary availability.

4.2.3  Title 3

For Title 3, the apparent increase of budget by 4.38% in 2021, compared to 2020, is in fact the result of reduced budget 
for core business in 2020 due to the budget cut Cedefop suffered. The trend for the following years shows a decrease by 
1.1% and by 2.7% for 2022 and 2023 respectively. This trend will accelerate in the following years if Cedefop is endowed 
a stable budget in nominal terms in the next MFF, leading to an estimated decreased of Title 3 by about 40% by 2027. 
Such a steep forecasted decline in the funds allocated to core business will call for drastic choices in the years to come in 
order to preserve the added value and quality of the work delivered by the Agency.

4.3  Ad hoc grants and delegation agreements 

Not applicable.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

1 Cedefop building

Thessaloniki

4 550 5 015,28 9 565,28

Host country 
(grant or 
support)

Building
present
value(€)

Building 
granted 
host country

by

1 906 698

2 Cedefop 
office
TOTAL

Liaison

Brussels

25,6

17,15

42,75

17 326 1 year

SLA with OIB

4 575,6 5 032,43 9 608,03

17 326

1 906 698

5.1.2  Current building(s) Other comments

The total surface of Thessaloniki office is 9,565.28 m2

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 267

It is a four-storey building, set in its own grounds on the outskirts of the city of Thessaloniki, and bears a net Book Value 
of 1.9 million EUR as per 2019 provisional annual accounts.

The Agency rents an office space of 25,60 m2 in the Commission, Rue de Spa 3 (SPA3 building). The lease is governed 
by an SLA signed with OIB.

5.1.3 Building projects in the planning phase

Not applicable

5.1.4 Building projects submitted to the European Parliament and the Council

Not applicable

5.2  European Schools

There is no European School in Thessaloniki. In its absence, Cedefop implements specific policies to support schooling of 
staff s children.

5.3  Evaluation

The last periodic external evaluation of Cedefop required by the financial rules was completed in 2018. Carried out by 
DG Employment, the evaluation assessed Cedefop individually as well as in a cross-cutting perspective vis-à-vis the other 
Agencies falling under the remit of DG Employment i.e. Eurofound, ETF and EU-OSHA. Cedefop is following up on 
resulting recommendations. The resulting Commission’s Staff Working Document (SWD (2019)159) was published on 9 
April 2019. The outcomes of the cross-agency evaluation were generally positive while also highlighting areas for 
improvement. It confirmed the good quality of the Agencies’ work despite budgetary and HR constraints, their alignment 
to the EU agenda and the uniqueness of their outputs/ services. Potential overlaps at the level of the Agencies’ mandate 
did not occur in practice. It was also clear that there would be no overlaps with the recently established European Labour 
Authority (ELA).

Cedefop’s action plan as a follow-up to the Commission’s SWD was transmitted to DG EMPL on 11 October 2019 who 
welcomed in particular the actions, including precise deadlines, addressing the Cedefop-specific recommendations, as 
well as the cooperation with the other Agencies concerned.

In accordance with Article 29.5 of Cedefop’s Financial Rules (FR) and Art. 9 of its implementing rules (IR), Cedefop 
undertakes both ex-ante and ex-post evaluations in line with guidance provided by the Commission of all programmes 
and activities which entail significant spending.

Cedefop closely follows-up the evaluations and audits recommendations and keeps its Management Board and Executive 
Board regularly informed on the follow-up given and the status of the recommendations. Follow-up action plans give a 
comprehensive view of the recommendations, actions envisaged, responsibilities, deadlines and status of implementation.

5.4 Privileges and immunities

Agency privileges

Privileges granted to staff

Protocol of privileges and immunities of the European Union

Education / day care

The Agency has the status of a diplomatic mission in 
Greece - only the two official cars and the private cars 
of the Director and Deputy Director can obtain a 
diplomatic car plate; yearly VAT exemption is only 
granted to the Agency (in line with the protocol) and

As regards VAT exemption for staff, the Protocol on privileges 
and immunities is applicable to EU staff, except for those who 
were resident in Greece before employment in the Agency. VAT 
and customs duties exemption applies to such staff during one 
year from their taking up functions at Cedefop, as provided for in

Nothing provided 
by the state of the 
host country.

Part I - Decentralised agencies

Individual budgetary financial statements - CEDEFOP 268

Ι.ί.ί European Labour Authority - ELA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Regulation (EU) 2019/1149 
of the European Parliament 
and of the Council of 20 June 
2019 establishing a European 
Labour Authority, amending 
No
Regulations 
883/2004, 
No
(EU)
492/2011, 
2016/589 and repealing 
Decision (EU) 2016/344

(EU) 
and 

(EC) 

11 July 2019 The objective of the Authority is to contribute to ensuring fair labour mobility across the Union 
and assist Member States and the Commission in the coordination of social security systems 
within the Union.

To this end, the Authority shall facilitate access to information on rights and obligations 
regarding labour mobility across the Union as well as to relevant services; facilitate and enhance 
cooperation between Member States in the enforcement of relevant Union law across the Union, 
including facilitating concerted and joint inspections; mediate and facilitate a solution in cases of 
cross-border disputes between Member States; and support cooperation between Member States 
in tackling undeclared work.

1.2  Seat

On 13 June 2019, the Decision (EU) 2019/1199 on the location of the seat of the ELA - Bratislava, Slovakia - was taken by common 
accord between the Representatives of the Governments of the Member States. It is assumed in this draft budget request for 2021 that 
the ELA will be fully established in Bratislava and operate from this location during the full year.

1.3  Budget Line

07 10 09 : European Labour Authority (ELA)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

12

4

16

7

15

38

0,00%

0,00%

0,00%

57,14%

0,00%

10,53%

14

6

20

15

30

65

4

4

27

11

38

15

45

98

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1  General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 269

EU contribution

Other Revenue

TOTAL REVENUES

15 683 250

0

15 683 250

24 219 500

0

24 219 500

1.5.1.2 Additional EU funding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

5 085 000

2 918 250

7 680 000

15 683 250

5 085 000

2 918 250

7 680 000

15 683 250

8 628 000

1 435 000

14 156 500

24 219 500

8 628 000

1 435 000

14 156 500

24 219 500

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

2

4

5

12

1

4

4

5

14

1

6

6

16

10

39

1

6

13

7

27

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 270

 
 
 
c-
3
O 4)
S- -Ö
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s
fe

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

2

2

4

2

2

2

6

2

8

1

11

2

8

1

11

16

16

20

50

38

20

50

38

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

3

4

7

1

3

4

7

8

15

7

8

15

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

15

30

45

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 271

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 882 809

15 683 250

29 977 000

24 219 500

54,43%

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

1 882 809

15 683 250

29 977 000

24 219 500

54,43%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

354 572

5 085 000

10 185 000

8 628 000

69,68%

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 272

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Task 1: Access to information and 
coordination of EURES

Task 2: Cooperation and exchange of 
information between Member States

Task 3: Concerted and joint inspections

Task 4: Analyses and risk assessment

Task 5: Capacity Building

Task 6: Support to Member States in tackling 
undeclared work

Task 7: Mediation disputes between Member 
States

100 000

100 000

56 972

29 600

47 940

8 938

111 122

3 275 000

1 700 000

1 575 000

520 000

110 000

520 000

135 000

490 000

10 000

7 615 000

4 555 000

3 060 000

580 000

145 000

1 025 000

215 000

525 000

40 000

7 222 000

120,52%

4 162 000

144,82%

3 060 000

94,29%

400 000

-23,08%

90 000

-18,18%

370 000

-28,85%

100 000

-25,93%

416 000

-15,10%

10 000

0,00%

25 000

40 000

20 000

-20,00%

989 824

2 918 250

3 142 000

1 435 000

-50,83%

245 000

441 216

1 200

500

203 034

60 000

930 000

925 000

30 000

40 000

390 000

100 000

-100%

1 275 000

400 000

-56,99%

400 000

50 000

100 000

350 000

250 000

-72,97%

25 000

-16,67%

25 000

-37,50%

300 000

-23,08%

98 874

500 000

830 000

400 000

-20,00%

43 250

37 000

35 000

-19,08%

538 413

7 680 000

16 650 000

14 156 500

84,33%

5 175 000

10 000 000

8 756 500

69,21%

125 360

745 000

110 000

1 000 000

850 000

100%

1 500 000

1 000 000

1 000 000

1 000 000

34,23%

850 000

672,73%

850 000

100%

246 960

1 650 000

1 650 000

1 500 000

-9,09%

500 000

350 000

100%

Communication activities on operational tasks

166 093

TOTAL

1 882 809

15 683 250

29 977 000

24 219 500

54,43%

3.2.2 Payment appropriations

EXPENDITURE

Payment appropriations

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 273

Information, communication technology and 
data processing

37 667

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

145 760

44 373

44 373

43 712

6 764

50 911

5 085 000

10 185 000

8 628 000

69,68%

3 275 000

1 700 000

1 575 000

520 000

110 000

520 000

135 000

490 000

10 000

7 615 000

4 555 000

3 060 000

580 000

145 000

1 025 000

215 000

525 000

40 000

7 222 000

120,52%

4 162 000

144,82%

3 060 000

94,29%

400 000

-23,08%

90 000

-18,18%

370 000

-28,85%

100 000

-25,93%

416 000

-15,10%

10 000

0,00%

25 000

40 000

20 000

-20,00%

139 134

2 918 250

3 142 000

1 435 000

-50,83%

60 000

930 000

925 000

30 000

40 000

390 000

100 000

-100%

1 275 000

400 000

-56,99%

400 000

50 000

100 000

350 000

250 000

-72,97%

25 000

-16,67%

25 000

-37,50%

300 000

-23,08%

74 714

26 753

500 000

830 000

400 000

-20,00%

43 250

37 000

35 000

-19,08%

7 680 000

16 650 000

14 156 500

84,33%

5 175 000

10 000 000

8 756 500

69,21%

745 000

110 000

1 000 000

850 000

100%

1 500 000

1 000 000

1 000 000

1 000 000

34,23%

850 000

672,73%

850 000

100%

1 650 000

1 650 000

1 500 000

-9,09%

500 000

350 000

100%

284 894

15 683 250

29 977 000

24 219 500

54,43%

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Task 1: Access to information and 
coordination of EURES

Task 2: Cooperation and exchange of 
information between Member States

Task 3: Concerted and joint inspections

Task 4: Analyses and risk assessment

Task 5: Capacity Building

Task 6: Support to Member States in tackling 
undeclared work

Task 7: Mediation disputes between Member 
States

Communication activities on operational tasks

TOTAL

3.3  Budget Outturn

Not applicable.

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 274

4  Justification of needs

Commission assessment 

Human Resources

The number of staff requested for ELA in 2021 replies to the need to have sufficient staff qualified to take over the tasks 
to be fulfilled in the framework of ELA’s mandate. Commission’s position is to stick to the Legal Financial Statement.

Financial Resources

The agency’s request follows the related legislative financial statement in terms of credits foreseen for ELA in 2021 
(EUR 29 977 000). However, the impact of the SK corrector coefficient as well as the 10 years free of charge rental 
arrangement with the SK authorities have to be taken into account and reflected into the DB 2021 request.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

The number of staff requested in 2021 replies to the need for ELA to have sufficient staff qualified to take over the tasks 
described in its founding Regulation. The total number of staff by the point of reaching cruising speed by 2024 will 
remain the same as the one indicated in the Legal Financial Statement accompanying the founding Regulation, as well as 
the overall budget planned under Title 1 for 2021.

The grading of the posts specified in the ELA Budget for 2020 was based on the assumption that the Authority would be 
located in Brussels. Following the decision to allocate the seat of ELA to Bratislava, the Establishment Plan and staff plan 
needs to be adjusted to take into account the correction coefficient applicable in the host Member State, with a view to 
recruit a qualified and diverse workforce able to fulfil ELA’s mandate.

4.1.2  Vacancy rate as of end 2019

The Establishment Plan adopted for ELA assumed an establishment date of the Authority during the first quarter 2019; 
the Regulation establishing ELA entered into force at a later stage (i.e. on 31 July 2019). As a first step, ELA recruited 
several contract agents with administrative profiles. At the same time, it published the first wave of temporary agent 
vacancies to fill in the posts of the Establishment Plan. These first vacancies cover the needs for temporary agents until 
the 1st half of 2020.

Even though the occupancy rate by end of 2019 is low, ELA expects to fill more than 50% of its 2020 capacity for 
temporary and contract agents already by end of June 2020. As of end of January, the situation is as follows:

• 

• 

Three new staff took office in January 2020;

Another three new staff are planned to arrive by 16/02/2020 and a fourth one on 01/04/2020;

• 
Several recruitments are currently taking place on the basis of the constituted reserve lists, with a view for the 
selected candidates to join the Authority over the coming months (i.e. labour mobility officers, administrative assistants, 
head of sector - human resources etc.). Offers are currently being sent and are awaiting a formal confirmation for the 
arrival date, with the view of recruiting 9 new temporary agents by the summer 2020.

Now that the recruitment processes and the necessary team are in place, ELA is well equipped to process a high number 
of selection processes efficiently. Furthermore, a new vacancy for finance and procurement assistants has been recently 
published and other vacancies will be published soon. In parallel, the selection process to recruit the Executive Director is 
ongoing, with the successful candidate expected to be appointed by the Management Board by summer 2020.

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 275

4.1.3  Standard abatement (’abatement forfaitaire’) applied

Not applicable.

4.1.4 Salary assumption for calculating salary line (% applied)

The calculation of the salary lines for 2021 was made on the basis of

a) the requested staff as detailed in section 2 above, assuming that the staff will take up duty progressively throughout the 
year,

b) the average FTE costs to be used for cost recovery of services provided by DG BUDG, and

c) the correction coefficient of Slovakia (79%).

4.1.5 Correction coefficient used

79% for Slovakia.

4.1.6  Exchange rate used (if applicable)

Not applicable.

4.2  Financial Resources - Agency request

4.2.1  Title 1

The appropriations requested for the staff expenditure amount to EUR 10 185 000. It mainly covers the salaries and 
allowances of the staff expected to be employed by the Authority in 2021 (50 temporary agents, 27 contract agents, 45 
seconded national experts and 10 interim staff by end of 2021), with a budget of approximately EUR 8 million. 
Recruitment will continue to be a high priority in 2021; it is expected that the staff structure will nearly double in size 
during this second full year of operation. It explains the level of the recruitment costs, which include among others the 
travel expenses to be reimbursed to interviewed candidates, the daily subsistence and installation allowances and the 
removal expenses. The requested appropriations also include a budget of EUR 1 million for the early childhood centres 
and schooling costs of the recruited staff. Other sources of staff expenditure relate to missions and trainings.

4.2.2  Title 2

The infrastructure and operating expenditure is estimated to EUR 3 142 000. It mainly relates to the IT equipment and 
services needed to ensure the effective administration of the Authority at the permanent seat location; the second part of 
the order of technical equipment and furniture for the meeting rooms; the organisation of the meetings of its governing 
bodies; and external communication activities and translation / publication charges. Based on the offer submitted by the 
Slovak government during the seat selection procedure, it is assumed that -from the moment of the Authority’s move to 
Bratislava, expected to take place in 2020- the rental cost and associated charges of the building of the Authority will be 
covered by the financial contribution provided by the Slovak government in line with its offer.

4.2.3  Title 3

The operational expenditure is estimated to EUR 16 650 000. It is composed of the appropriations related to the activities 
currently implemented by the Commission that will be shifted to the Authority from January 2021 (activities related to 
EURES and the platform on undeclared work) (for an amount of EUR 10 187 000), and of fresh appropriations for 
starting the implementation of the new activities of the Authority as provided for by the Regulation (EU) 2019/1149 (for 
an amount of EUR 6 463 000).

The high percentage variations between the years 2020 and 2021 are explained by the growth of the Authority, notably of 
its staff structure, the take-over by the Authority of activities currently implemented by the Commission (activities related

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 276

to EURES and the platform on undeclared work: tasks 1 and 6) and the progressive start-up of the new activities of the 
Authority (tasks 2, 3, 4, 5 and 7).

4.3  Ad hoc grants and delegation agreements 

Not applicable.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

TOTAL

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2 Current building(s) Other comments

On 13 June 2019, the Decision (EU) 2019/1199 on the location of the seat of the ELA - Bratislava, Slovakia - was taken 
by common accord between the Representatives of the Governments of the Member States. The Authority is temporarily 
hosted within Commission premises until the move to the seat location. In this budgetary statement for 2021, no rental 
costs for the building are included as it is assumed that the staff of the ELA will be moved to Bratislava in 2020. In line 
with the offer submitted by the Slovak government for the seat selection, the rental costs for the first years will be paid by 
Slovakia.

5.1.3  Building projects in the planning phase

The offer submitted by the government of the Slovak Republic included the proposal of a building and a financial 
contribution to partially cover the rental cost and some associated charges of the building. The building project will be 
presented to the Budgetary Authority in due time.

5.1.4  Building projects submitted to the European Parliament and the Council

Not applicable for the moment.

5.2  European Schools

In the absence of a European school in Bratislava, it is proposed to cover education fees in international schools by 
entering into bilateral agreements with those schools. This is in line with best practice in other Regulatory Agencies of the 
EU facing a similar situation. The Management Board will be invited to approve this proposal in early 2020.

5.3  Evaluation 

Not applicable.

5.4  Privileges and immunities

The Protocol on the Privileges and Immunities of the European Union shall apply to the Authority and its staff.

Part I - Decentralised agencies

Individual budgetary financial statements - ELA 277

2.2.4 

European Institute for Gender Equality - EIGE

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Regulation 
(EC)1922/2006 
of the European 
Parliament and 
of the Council on 
establishing a 
European
Institute for 
Gender Equality

20/12/2006 The Institute's mission is to become the European competence centre on gender equality issues.

The Institute has been designed to contribute to and strengthen the promotion of gender equality, including 
gender mainstreaming in all EU policies and the resulting national policies, and the fight against discrimination 
based on sex, and to raise EU citizens' awareness of gender equality by providing technical assistance to the EU 
institutions and the authorities of the Member States, which cannot be sufficiently achieved by the Member 
States and can therefore, by reason of the scale of the action, be better achieved at EU level, the EU may adopt 
measures, in accordance with the principle of subsidiarity as set out in Article 5 of the Treaty. In accordance 
with the principle of proportionality, as set out in that Article, this Regulation does not go beyond what is 
necessary to achieve those objectives.

The Institute shall collect, analyse and disseminate relevant objective, comparable and reliable information as 
regards gender equality, including results from research and best practice. The Institute shall set up and 
coordinate a European Network on Gender Equality, involving the centres, bodies, organisations and experts 
dealing with gender equality and gender mainstreaming.

The Institute shall make information on gender mainstreaming available to public and private organisations; 
and provide information to the EU Institutions on gender equality and gender mainstreaming in the accession 
and candidate countries.

1.2  Seat

Vilnius, Lithuania

1.3  Budget Line

07 10 05 : European Institute for Gender Equality (EIGE)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

21

6

27

10

5

42

20

6

26

14

4

44

95,24%

100,00%

96,30%

140,00%

80,00%

104,76%

21

6

27

10

5

42

21

6

27

10

5

42

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1  General revenues

REVENUES

2020

2021

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 278

EU contribution

Other Revenue

TOTAL REVENUES

Revenues estimated by the agency

Budget Forecast

8 096 000

0

8 096 000

8 096 000

0

8 096 000

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

3 644 663

1 121 337

3 330 000

8 096 000

3 644 663

1 121 337

3 330 000

8 096 000

3 644 663

1 121 337

3 330 000

8 096 000

3 644 663

1 121 337

3 330 000

8 096 000

2  Human Resources

2.1 Establishment plan posts

C-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

2

4

3

4

3

3

21

1

1

2

2

1

7

2

4

20

1

2

2

4

2

4

3

3

1

2

2

4

2

4

3

3

1

2

2

4

2

4

3

3

21

21

21

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 279

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

2

2

2

6

1

3

1

1

6

1

1

2

2

6

1

1

2

2

6

1

1

2

2

6

27

26

27

27

27

27

26

27

27

27

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

3

5

2

10

5

6

3

14

3

5

2

10

3

5

2

10

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

5

4

5

5

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 280

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

7 937 000

8 096 000

8 096 000

8 096 000

0,00%

127 683

82 095

141 250

72,06%

5 ADMINISTRATIVE OPERATIONS

131

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

7 937 131

8 096 000

8 096 000

8 096 000

0,00%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

3 441 101

3 644 663

3 644 663

3 644 663

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 281

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Translations and interpretation costs

Operational Missions

Comparable and reliable data and indicators 
on GE

Implementing GE and mainstreaming

Resource and Documentation Centre

Awareness 
communication

raising, 

networking 

and

Effective organisation and bodies of EIGE

TOTAL

3 041472

2 167 664

873 808

35 930

40 000

83 498

94 654

138 865

6 682

3 186 663

2 377 663

809 000

32 000

41 500

108 000

88 000

180 000

8 500

3 186 663

2 377 663

809 000

32 000

41 500

108 000

88 000

180 000

8 500

3 186 663

2 377 663

809 000

32 000

41 500

108 000

88 000

180 000

8 500

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

1 305 139

1 121 337

1 121 337

1 121 337

0,00%

533 872

346 269

99 153

121 736

552 800

305 197

5 000

90 700

552 800

305 197

5 000

90 700

552 800

0,00%

305 197

0,00%

5 000

90 700

0,00%

0,00%

200 294

161 640

161 640

161 640

0,00%

3 815

1 000

5 000

1 000

5 000

1 000

5 000

0,00%

0,00%

3 360 115

3 330 000

3 330 000

3 330 000

0,00%

431 500

140 000

120 000

145 000

120 000

145 000

120 000

145 000

0,00%

0,00%

1 931 793

2 371 000

2 371 000

2 371 000

0,00%

691 972

164 850

694 000

694 000

694 000

0,00%

8 106 355

8 096 000

8 096 000

8 096 000

0,00%

3.2.2  Payment appropriations

EXPENDITURE

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Payment appropriations

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 282

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Translations and interpretation costs

Operational Missions

Comparable and reliable data and indicators 
on GE

Implementing GE and mainstreaming

Resource and Documentation Centre

Awareness 
communication

raising, 

networking 

and

Effective organisation and bodies of EIGE

TOTAL

2019

3 441 101

3 041472

2 167 664

873 808

35 930

40 000

83 498

94 654

138 865

6 682

Agency request

Budget forecast

2021/2020
(%)

3 644 663

3 186 663

2 377 663

809 000

32 000

41 500

108 000

88 000

180 000

8 500

3 644 663

0,00%

3 186 663

2 377 663

809 000

32 000

41 500

108 000

88 000

180 000

8 500

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

3 644 663

3 186 663

2 377 663

809 000

32 000

41 500

108 000

88 000

180 000

8 500

1 305 139

1 121 337

1 121 337

1 121 337

0,00%

533 872

346 269

99 153

121 736

552 800

305 197

5 000

90 700

552 800

305 197

5 000

90 700

552 800

0,00%

305 197

0,00%

5 000

90 700

0,00%

0,00%

200 294

161 640

161 640

161 640

0,00%

3 815

1 000

5 000

1 000

5 000

1 000

5 000

0,00%

0,00%

3 360 115

3 330 000

3 330 000

3 330 000

0,00%

431 500

140 000

120 000

145 000

120 000

145 000

120 000

145 000

0,00%

0,00%

1 931 793

2 371 000

2 371 000

2 371 000

0,00%

691 972

164 850

694 000

694 000

694 000

0,00%

8 106 355

8 096 000

8 096 000

8 096 000

0,00%

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 141 250.06

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 283

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports the request made by EIGE regarding the EU contribution for DB 2021. It is compliant with the 
Communication of 27 May on the MFF. EIGE, as other agencies and institutions, is advised to continue looking for 
efficiency gains wherever possible (namely in favour of operational costs).

Financial Resources

Regarding the staff, the Commission supports EIGE request with the exception of the swap of one SNE with a CA.

4.1  Human Resources - Agency Request

By end of 2017 the proposed reduction of 10% in EIGE’s establishment plan has been fully implemented (5 % staff 
reduction to be applied in all EU institutions, bodies, agencies and their administrations over the period 2013-2017 plus 5 
% for redeployment in start-up EU agencies) as requested by the Budgetary Authority. Having reduced the number of 
Temporary Agent posts from 30 to 27 in the period 2015-2017, no further reductions are envisaged in 2021-2023.

The requested appropriations in Title I relate to staff expenditure as foreseen in the Establishment Plan for 2021, as well 
as external personnel, training and missions of an administrative nature. The appropriations and the Establishment plan 
also take into account career development possibilities for staff (in step and in grade) in accordance with the Staff 
Regulations and the Conditions of Employment of Other Servants

4.1.1  Number of staff requested

Draft Budget (DB) for 2021 starts the new 2021-2027 Multiannual financial framework (MFF), for which negotiations are 
not yet concluded. EIGE’s Establishment Plan keeps the same level as in the year 2020 (total of 27) and no additional 
Temporary Agents are requested.

The draft SPD 2020-2022 and draft budget 2020 proposed a conversion of one SNE post to one Contract Agent (FG IV) 
and provided justification. In the process of inter-service consultation, the draft SPD 2020-2022 was approved by 
European Commission without comment on this request (opinion C(2019) 5549 of 29 of July 2019). After adoption of 
EIGE’s Management Board of SPD 2020-2022, EIGE increased number of Contract Agents to 11 and decreased the 
number of SNEs posts to 4.

In addition to the facts, that the Member States find it difficult to second experts to EIGE, EIGE analysed other risks, such 
as long-term impact of contract staff on the budget and believes, that such a conversion can hardly affect adversely the 
Commission’s budget in the long term:

(i) 
indefinite contract.

Although EIGE has been employing CAs since 2009, of those currently employed by EIGE only one has an 

(ii) 

More than half of the CAs who left EIGE (15/26) joined other EU institutions and agencies.

(iii) 
agency.

Less than half of the CAs who left EIGE ( 11/26) are to date not engaged with any other EU institution or 

Moreover, even with number of positions increased, CAs amount only to 40% of EIGE’s establishment plan (55% 
together with separately funded IPA project and short term replacements), which is still well below the threshold of 75% 
defined in Staff Regulations (CEOS Article 3a.2)

4.1.2  Vacancy rate as of end 2019

The Institute’s Establishment Plan was at 96 % by the end of 2019 with one post vacant. The Establishment Plan is 
projected to be at 96-100 % level for 2021.

For the record, the following vacancy rates apply for previous year-ends:

2018  - 0 %

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 284

2017 - 4 % 

2016 - 4 % 

2015 - 0 % 

2014 - 0 % 

2013 - 0 % 

2012 - 0 % 

2011 - 4 % 

2010 - 8 %

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

N/A

4.1.4 Salary assumption for calculating salary line (% applied)

The following assumptions were made for 2021. All calculations were done in the ABB model developed for EIGE.

An Establishment Plan of 27 posts, 10 Contract Agent posts, 5 SNE positions and 8 trainee posts.

A country coefficient of 75.1 % and an inflation rate of 1 %.

Staff whose contracts terminated/not extended entitled to: double resettlement allowance (2 basic salaries), travel out and 
removal costs reimbursement.

New staff members (TAs and CAs) are expected to have the following average profile: expatriate, married, with 0.5 
children, receiving education allowance.

A natural turnover of 10 % for TAs and 10 % for CAs projected (entitled to installation allowance (single basic salary 
taken), daily allowances for 7 months and removal costs reimbursement).

Appropriations for 2 CA posts under the IPA programme are subject to availability of IPA funds.

4.1.5 Correction coefficient used

75.1  %

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - Agency request

The total EU contribution is EUR 8 096 000 in 2020, of which EUR 3 644 663 in Title I covering all staff related costs, 
EUR 1 121 337 in Title II covering main items as building rental expenses, ICT expenses as well as Management Board 
and Experts’ Forum meeting expenses, and EUR 3 330 000 in Title III covering operational expenditure.

Draft Budget (DB) for 2021 is the first of the new 2021-2027 Multiannual financial framework (MFF) and final 
information on the budget for the next multi annual programming period starting from 2021 is still not available. 
Following the document Agency Instructions for the Budget Circular for 2021, EIGE’s draft budget for 2021 is kept at the 
same level as in the year 2020.

The general allocation between Titles (major appropriations allocated to Titles I and III, smallest to Title II) follows the 
trend of 2020.

4.2.1  Title 1

Appropriations under Title 1 are intended to cover staff expenditure as foreseen in the Establishment Plan for 2021, as 
well as external personnel, training and missions of administrative nature. At the level of 100 % occupancy of the

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 285

Establishment Plan, this Title also takes into account career development possibilities for staff (in step and in grade). Title 
1 also covers socio-medical expenses as well as services provided by third parties related to staff.

4.2.2  Title 2

Appropriations under Title 2 are intended to cover rent and relevant premises services, IT, movable property, current 
administrative expenditure and some other operations’ related services. The external meeting expenses are intended 
mainly to cover the cost of organisation of meetings for the Management Board (with relevant interpretation services) and 
the Experts’ Forum.

4.2.3  Title 3

Appropriations under Title 3 are intended to cover preparation and implementation activities of the Single Programming 
Document 2021-2023, as well as translations and operational missions required for the performance of the activities of the 
Institute, under its mandate. The implementation of the SPD 2021-2023 is to be performed by carrying out studies and 
collecting of data, statistics, information and good practices on the topics within the three programme areas, the 
organisation of conferences, experts meetings and meetings with stakeholders, and communicating about EIGE’s work.

4.3  Ad hoc grants and delegation agreements

A Grant Agreement for Pillar Assessed Organisations (PA Grant Agreement) (No 2017/389-613) for implementation of 
the action “EIGEs’ cooperation with the EU candidate and potential candidate countries 2017-2019: improved monitoring 
of gender equality progress” was signed between DG NEAR and EIGE on 21/11/2017. Total eligible costs of the action 
were EUR 200 000. The agreed pre-financing rate was 100 %. Salary for a Contract Agent at FG III for 16 months was 
included in the budget under this agreement. The project was fully implemented by 31/12/2018 and duly reported by 
30/06/2019.

A new Contribution Agreement (2018/402-854) for implementation of the action “Increased capacity of EU candidate 
countries and potential candidates to measure and monitor impact of gender equality policies (2018-2021)” was signed 
between DG NEAR and EIGE on 20/12/2018. The initial implementation period of the action was planned for 30 months 
starting 01/01/2019. Total eligible costs of the action were EUR 550 000.

On 20/12/2019, EIGE and DG NEAR signed the extension of this contract for 18 months and with an additional budget of 
EUR 428.950,30. Both parties agreed on the Addendum No 1 to Contribution Agreement Contract No 2018/402-854 
(CRIS 2019/414-064) for the implementation of the action “Increased capacity of EU candidate countries and potential 
candidates to measure and monitor impact of gender equality policies (2018-2022)”. The total implementation period of 
the action, after addendum, is 48 months, from 01/01/2019 to 31/12/2022. Total eligible costs of the action are EUR 
928.950,30. The agreed pre-financing rate is 100 %. Salaries for a Contract Agent at FG III for 48 months and a Contract 
Agent at FG II for 42 months are budgeted under this agreement.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 The House of EU

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Gedimino pr. 16,
Vilnius,
Lithuania

1 780,79

271,34 2 052,13

410 000 Lease contract 

Lease

for 5+5 years

Host country 
(grant or 
support)

Building
present
value(€)

Host country 
granted the 
premises for 
the first 2 
years

TOTAL

1 780,79

271,34 2 052,13

410 000

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 286

5.1.2 Current building(s) Other comments 

N/A

5.1.3 Building projects in the planning phase 

N/A

5.1.4 Building projects submitted to the European Parliament and the Council 

N/A

5.2 European Schools

N/A

5.3 Evaluation

Last external evaluation covering the period from early 2010 when EIGE gained its administrative and financial 
independence to late 2014 when the evaluation field work started has been submitted to the European Parliament and the 
Council by the European Commission in December 2015. The final report is also available on EIGE’s website, following 
this link: http://eige.europa.eu/about-eige/documents-registry/external-evaluation-european-institute-gender-equality.

EIGE’s External Evaluation 2020 (Reg. 1922/2006, Art. 20) has been budgeted under the Budget 2019 and during the 
meeting in November 2018 EIGE presented its initial assessment giving arguments to postpone the Evaluation: early 
stage of EIGE’s establishment; the fact that the Institute has not finalised measures planned and implemented to meet the 
recommendations of the recent Evaluation and on the principle of proportionality. In June 2019, a formal decision was 
adopted by the Management Board to postpone the evaluation indicatively to the year 2022.

5.4  Privileges and immunities

Accreditation status as per agreement drawn up between EIGE and the Government of the Republic of Lithuania and 
signed in Vilnius on 24/10/2012._____________________________________________________________________________

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Immunity from jurisdiction as regards acts carried out in 
official capacity.

Exemption from regulations restricting immigration and 
formalities for registration of foreigners.

Immunity and inviolability

Exemptions from all direct taxes

Exemption from national taxes on salaries, wages and Same rights and access to
preschool and school education as
emoluments paid by EIGE.
for the nationals of the Republic 
of Lithuania.

VAT exemption during first year of services (for non- 
Lithuanian residents).

The Director and management staff accorded the privileges 
and immunities accorded to the staff of diplomatic missions 
in accordance with Vienna convention of diplomatic 
relations of 18 April 1961

Part I - Decentralised agencies

Individual budgetary financial statements - EIGE 287

2.2.2 

European Union Agency for Fundamental Rights - FRA

1  Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Council
Regulation (EC) 
No 168/2007

15/02/2007 Collect, record, analyse and disseminate relevant, objective, reliable and comparable information and data, 
including results from research and monitoring communicated to it by Member States, Union institutions as 
well as bodies, offices and agencies of the Union, research centres, national bodies, non-governmental 
organisations, third countries and international organisations and in particular by the competent bodies of the 
Council of Europe;

Develop methods and standards to improve the comparability, objectivity and reliability of data at European 
level, in cooperation with the Commission and the Member States;

Carry out, cooperate with or encourage scientific research and surveys, preparatory studies and feasibility 
studies, including, where appropriate and compatible with its priorities and its annual work programme, at the 
request of the European Parliament, the Council or the Commission;

Formulate and publish conclusions and opinions on specific thematic topics, for the Union institutions and the 
Member States when implementing Community law, either on its own initiative or at the request of the 
European Parliament, the Council or the Commission;

Publish an annual report on fundamental rights issues covered by the areas of the Agency's activity, also 
highlighting examples of good practice;

Publish thematic reports based on its analysis, research and surveys;

Develop a communication strategy and promote dialogue with civil society, in order to raise public awareness 
of fundamental rights and actively inform about its work.

07/12/2017 The Agency shall, in accordance with Article 3 of Regulation (EC) No 168/2007, carry out the tasks defined in 
Article 4(1) of Regulation (EC) No 168/2007 within following thematic areas as these are defined in the 
Council Decision (EU) 2017/2269 of 7 December 2017 establishing a Multiannual Framework for the 
European Union Agency for Fundamental Rights:

a. victims of crime and access to justice;

b.  equality and discrimination based on any ground such as sex, race, colour, ethnic or social origin, genetic 
features, language, religion or belief, political or any other opinion, membership of a national minority, 
property, birth, disability, age or sexual orientation, or on the grounds of nationality;

c. information society and, in particular, respect for private life and protection of personal data;

d. judicial cooperation, except in criminal matters;

e. migration, borders, asylum and integration of refugees and migrants;

f. racism, xenophobia and related intolerance;

g. rights of the child;

h. integration and social inclusion of Roma.

COUNCIL 
DECISION (EU) 
2017/2269 of 7 
December 2017 
establishing a 
Multiannual 
Framework for 
the European 
Union Agency 
for Fundamental 
Rights for 2018­
2022

1.2  Seat

Vienna, Austria

1.3  Budget Line

07 10 04 : European Union Agency for Fundamental Rights (FRA)

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 288

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

48

24

72

32

10

114

47

24

71

30

9

110

97,92%

100,00%

98,61%

93,75%

90,00%

96,49%

48

24

72

32

9

113

48

24

72

32

9

113

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

23 326 000

365 000

23 691 000

23 282 520

373 000

23 655 520

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Other operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

14 598 000

14 598 000

14 622 000

14 622 000

2 210 000

6 883 000

2 210 000

6 883 000

2 455 000

6 578 520

2 455 000

6 578 520

23 691 000

23 691 000

23 655 520

23 655 520

2  Human Resources

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 289

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

2

7

5

9

12

8

2

1

48

1

3

5

7

7

1

24

2

2

3

1

5

8

11

11

4

47

2

4

1

6

7

4

24

1

3

3

2

5

10

11

8

2

3

48

4

2

3

7

6

2

24

1

4

3

4

7

12

9

5

3

2

50

4

3

4

5

6

2

24

1

4

3

4

7

12

9

5

3

48

4

3

4

5

6

2

24

72

71

72

74

72

72

71

72

74

72

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 290

 
 
 
2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

20

10

2

32

15

11

4

30

20

10

2

32

20

10

2

32

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

10

9

9

9

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

22 088 000

23 326 000

24 679 000

23 282 520

-0,19%

168 288

171 003

171 003

0,00%

539 576

181 576

358 000

244 000

365 000

373 000

373 000

2,19%

365 000

373 000

373 000

2,19%

22 871 576

23 691 000

25 052 000

23 655 520

-0,15%

3.1.2  Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 291

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Fair and equal societies

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

13 873 666

14 598 000

14 872 000

14 622 000

0,16%

11 677 279

12 547 000

12 748 000

12 498 000

-0,39%

9 041 803

9 498 000

9 684 000

9 434 000

-0,67%

2 635 476

3 049 000

3 064 000

3 064 000

42 303

61 000

61 000

61 000

104 394

164 790

575 486

108 590

2 922

95 000

72 000

250 000

180 000

3 000

95 000

75 000

250 000

194 000

3 000

95 000

75 000

250 000

194 000

3 000

1 197 902

1 300 000

1 356 000

1 356 000

90 000

90 000

90 000

0,49%

0,00%

0,00%

4,17%

0,00%

7,78%

0,00%

4,31%

0,00%

2 380 196

2 210 000

2 455 000

2 455 000

11,09%

1 407 936

1 253 000

1 503 000

1 503 000

19,95%

732 407

649 000

51 962

67 985

100 534

8 108

11 264

81 000

96 000

100 000

13 000

733 000

31 000

52 000

105 000

13 000

733 000

12,94%

31 000

-61,73%

52 000

-45,83%

105 000

13 000

5,00%

0,00%

18 000

18 000

18 000

0,00%

6 436 137

6 883 000

3 476 000

7 725 000

3 410 000

6 578 520

-4,42%

2 819 942

-18,87%

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 292

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Just, digital and secure societies

Migration and asylum

Supporting human rights protection systems

Communicating rights

Justice

Horizontal operational activities

Bodies of the Agency and consultation 
mechanisms

Reserve for Title 3

Title 4 - Other operational expenditure

Cooperation Agreements

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

656 000

465 000

942 000

721 000

1 150 000

889 000

601 518

-8,31%

955 443

105,47%

740 117

-21,43%

1 284 000

1 555 000

1 088 500

-15,23%

60 000

-100%

373 000

100%

1 544 140

954 164

550 622

2 825 407

561 804

311 720

311 720

23 001 719

23 691 000

25 052 000

23 655 520

-0,15%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

13 386 293

14 598 000

14 872 000

14 622 000

0,16%

11 677 279

12 547 000

12 748 000

12 498 000

-0,39%

9 434 000

-0,67%

9 041 803

9 498 000

2 635 476

3 049 000

31 447

61 000

74 060

82 487

215 455

105 436

2 403

95 000

72 000

250 000

180 000

3 000

9 684 000

3 064 000

61 000

95 000

75 000

250 000

194 000

3 000

3 064 000

61 000

95 000

75 000

250 000

194 000

3 000

0,49%

0,00%

0,00%

4,17%

0,00%

7,78%

0,00%

4,31%

0,00%

1 197 726

1 300 000

1 356 000

1 356 000

90 000

90 000

90 000

1 926 949

2 210 000

2 455 000

2 455 000

11,09%

1 386 312

1 253 000

1 503 000

1 503 000

19,95%

415 824

649 000

7 623

47 575

61 507

8 108

81 000

96 000

100 000

13 000

733 000

31 000

52 000

105 000

13 000

733 000

12,94%

31 000

-61,73%

52 000

-45,83%

105 000

13 000

5,00%

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 293

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Fair and equal societies

Just, digital and secure societies

Migration and asylum

Supporting human rights protection systems

Communicating rights

Justice

Horizontal operational activities

Bodies of the Agency and consultation 
mechanisms

Reserve for Title 3

Title 4 - Other operational expenditure

Cooperation Agreements

TOTAL

3.3  Budget Outturn

18 000

18 000

18 000

0,00%

6 883 000

3 476 000

656 000

465 000

942 000

7 725 000

3 410 000

721 000

1 150 000

889 000

6 578 520

-4,42%

2 819 942

-18,87%

601 518

-8,31%

955 443

105,47%

740 117

-21,43%

1 284 000

1 555 000

1 088 500

-15,23%

60 000

-100%

373 000

100%

2 596 579

248 371

276 017

108 042

1 551 487

412 662

126 190

126 190

18 036 011

23 691 000

25 052 000

23 655 520

-0,15%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (assigned revenue): 171,003 EUR

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports the status quo with 2020, that is, 72 temporary agents and 32 contract agents.

Financial Resources

The Commission’s request for DB 2021 amounts to EUR 23.282.520. This is compliant with the Communication on the 
MFF of 27 May 2020. It will provide FRA with the necessary means to ensure the continuity of its activities while 
seeking for efficiency gains.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

Establishment plan posts

One AD 6 Project manager - with a strong skillset on data engineering, who should have the understanding and 
experience on how to build and maintain the data architecture of a data science project. The person should also have the 
knowledge of how to build models using a combination of statistics, mathematics, machine learning and domain based 
knowledge. This post will encompass new skillsets, which will increasingly be needed by the Agency in the next period

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 294

to cover areas of work that are more and more demanded, including extraction and analysis of how the data is used in law 
enforcement 
making.
The Project Manager should be able to run projects having as aim the assessment of fundamental rights implications of 
various AI related research and industry applications across the EU. The proposed grade for this post is in line with the 
tasks to be undertaken.

practices 

policy 

or 

One AD 6 Project manager - this post would allow the Agency to align its human resources capacity in the area of 
migration and asylum to the increased demand for fundamental rights expertise required by the two JHA agencies, 
Frontex and EASO, which have benefited from a revised mandate. The post will serve to ensure that FRA will 
continuously provide at the highest qualitative level its work in the area of migration, integration and refugee protection. 
The increased number of staff in the area of migration and asylum will provide FRA the possibility to continue with its 
regular overview of migration-related fundamental rights challenges presented in the form of quarterly reports. Depending 
on the further developments, and on the further decisions in the area of migration, FRA would have the possibility to 
continue with its temporary deployment of FRA experts to EU Members States most affected by new arrivals. The 
proposed grade for this post is in line with the tasks to be undertaken.

Contract agents

One CA FG IV Project officer - this post would allow the agency to build-up the necessary capacity to mainstream its 
work in relation to AI within different fundamental rights field. 
The person should be the liaison within FRA projects to bring in the knowledge in the area of data engineering, the 
building and the maintenance of the data architecture, necessary to understand how the use of AI affects the fundamental 
rights of users and how this can have an impact at the policy level. With the 2020 being the year when the work on access 
to social rights in the digital age is launched, FRA needs to have the necessary skillsets related to digital innovations.

One CA FG IV Project officer - - interoperability - the post should allow FRA to increase the capacity for dealing with 
the upcoming requests on interoperability. With the adoption of the regulations establishing the new framework on 
interoperability between EU information systems in the field of borders, visa, asylum and migration, the Agency will 
need to employ the necessary resources for assessing the fundamental rights implications in using it. The post should 
bring in new skillsets in the area of biometrics and data protection, and will provide essential support for the Agency’s 
research on the use of data and algorithms within the European Search Portal, with the aim to identify potential 
fundamental rights benefits as well as negatives, as for example unlawful profiling.

4.1.2  Vacancy rate as of end 2019

98.6% (71posts out of 72 were occupied)

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

N/A

4.1.4 Salary assumption for calculating salary line (% applied)

3.6% increase was applied on the current salary grid. 

2.4% July 2020-June 2021 

1.2% July 2021- December 2021

4.1.5 Correction coefficient used

The current correction coefficient was used (106.0%).

4.1.6 Exchange rate used (if applicable)

N/A

4.2  Financial Resources - Agency request

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 295

4.2.1  Title 1

Title I amounts to €14,872,000, which corresponds to a 1.9% increase compared to 2020. This increase refers mainly to 
the increase of the salaries and the additional posts that have been estimated. The remainder of Title I is estimated based 
on actual needs taking into consideration, where appropriate, the 2019 executed budget, the total number of staff and their 
allowances.

4.2.2  Title 2

The Agency expects to receive from the Austrian Authorities, on a yearly basis, the amount of €200,000 for the rent 
subsidy. Since this contribution is based on an exchange of letters and not on a legal basis (e.g. seat agreement), the 
Agency budgets the full rent cost for each year. The subsidy is only entered in the year's budget once it is cashed. 
However, it is used in the next financial year. For example the 2019 rent subsidy has been introduced in the 2019 budget 
in the form of an amending budget and has been carried over for consumption in 2020.

Similarly, as soon as the Agency receives from the Austrian Authorities the rent subsidy for 2020, a reduction of C1 
appropriations under the rent's budget line in 2021 will take place. The equivalent of C1 appropriations will be transferred 
to Title III. Therefore, the 2021 budget, at this stage, foresees the full rent costs.

This is the main reason for the difference under Title II where an increase of 11% compared to 2020 is shown. However, 
Title II is expected to remain at 2020 level provided that the 2020 rent subsidy will be cashed.

4.2.3  Title 3

The Agency prepared its draff Annual Work Programme (AWP) for 2021 after having consulted its wide range of 
stakeholders (Council of Europe, National Human Rights Institutions, Scientific Committee, Equality Bodies, 
Ombudsperson, National Liaison Officers, Fundamental Rights Platform, International organisation and relevant EU 
Agencies). Based on this AWP the estimate of expenditure under Title III amounts to € 7,725,000 representing 30.8 % of 
the overall budget for the financial year 2021 which, within the relevant areas of work, will be used to implement the 
following activities:

A.  Fair and Equal Societies

FRA will launch the main results of its Roma Survey 2020. In addition, the Agency will disseminate the relevant findings 
on equality and non-discrimination from Roma and Travellers’ survey, the Fundamental Rights survey and the second EU 
LGBTI survey, considering targeted analyses with regard to gender, age and disability.

FRA will start the fieldwork on the EU Survey on Immigrants and Descendants of Immigrants. It will also continue 
publishing data on reporting of anti-Semitism, which serves to complement FRA’s survey data collection on anti­
Semitism.

In 2021, a new project will be implemented focused on aging in digital societies.

B.  Just, Digital and Secure Societies

Main findings from the project on artificial intelligence, big data and fundamental rights will be available in 2021. A new 
project on ‘Online content moderation - harassment, hate speech and (incitement to) violence against specific groups’ 
will be implemented, analysing incidents of online harassment and hate speech on selected social media channels. The 
Agency will provide advice to EU institutions and Member States on criminal procedural rights, in particular on the right 
to be presumed innocent until proven guilty in criminal proceedings.

In 2021, FRA will disseminate the results on ‘Business and human rights: access to remedy’, and the findings of its 
Fundamental Rights Survey.

C.  Migration and Asylum

FRA will continue to build on its current strengths in the area of Migration and will carry over its multiannual projects to 
provide fundamental rights expertise to EU institutions and Member States. Expert advice will be provided at EU 
Member State level also through missions and field deployments.

D.  Supporting Human Rights Protection Systems

FRA will further refine its European Fundamental Rights Information System (EFRIS), providing a searchable interface 
for available evidence from existing international human rights monitoring mechanisms.

The Agency will continue its cooperation with policy-makers and human rights bodies at EU and Member State level.

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 296

In the context of its ongoing interaction with civil society organisations, FRA will prepare a report on the challenges 
facing civil society in the EU.

FRA will engage in targeted capacity-building activities aimed at promoting the application of the EU Charter of 
Fundamental Rights.

E.  Communicating Rights

The Agency’s Annual Report will provide an overview on the situation of fundamental rights in the EU covering all MAF 
areas. The Agency will also implement projects that cover more than one MAF area to raise awareness and promote 
rights.

In 2021, the Agency will organise its third Fundamental Rights Forum, aiming at improving the state of human rights and 
empower the human rights architecture in the EU.

4.3  Ad hoc grants and delegation agreements

No grants and delegation agreements have been estimated for 2021.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 FRA building

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Schwarzenbergp 
latz 11 AT-1040 
Vienna Austria

3 704

1 842

5 546

856 724 Lease agreement 
for an initial 
period of 10 
years with the 
provision for an 
indefinite period.

Host country 
(grant or 
support)

Building
present
value(€)

Based on a 
letter of intent 
received from 
the Austrian 
authorities 
subsidise 
200,000 EUR.

TOTAL

3 704

1 842

5 546

856 724

5.1.2 Current building(s) Other comments

It should be noted that the offices are accommodated in an old building which was renovated in 2008 keeping its original 
layout and does not provide any luxurious modern amenities. In addition, the price per m2 for the net office space (i.e. 
3704 m2) is on the lower end of the average prices in central Vienna areas.

5.1.3  Building projects in the planning phase

Considering the age of the building facilities, the Agency initiated discussions with the building owners regarding a 
possible modernisation of the facilities that will be primarily funded by the building owner. In exchange, the Agency 
foresees that it will agree to occupy the current premises for a number of years and after that there will an applicable exit 
clause. This approach follows the same principle of the lease agreement signed in 2007 where following the requested 
reimbursement costs, the Agency agreed to occupy the premises for a period of 10 years. The discussions are ongoing and 
a decision is expected this year and hence it is currently premature at present to foresee any such building works.

5.1.4  Building projects submitted to the European Parliament and the Council

Regarding the abovementioned project and in accordance with the Financial Regulation, the Agency requested the 
opinion of the budget committees of the Council of the European Union and of the European Parliament. The responses 
of both committees were positive mentioning that it was considered that the project does not constitute a building project 
likely to have significant financial implications within the meaning of Article 266(5) of the Financial Regulation”.

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 297

Therefore, they agreed with the Agency’s assessment that the Agency does not have to present this building project 
following the provisions of Article 266(3) of the Financial Regulation. Hence allowing the Agency to proceed with the 
signature of the lease agreement amendment expected in January 2020.

5.2  European Schools 

N/A

5.3 Evaluation

Evaluation activities focus on measurement at the level of short-term, long term and aspirational impact of the projects. 
Depending on the stage of the project’s life cycle the evaluation activities are conducted, Ex-ante and Retrospective 
evaluations are performed.

•  Based on the Financial Rules of the Agency, an ex-ante evaluation supporting the preparation of programmes and 
activities shall be based on evidence, if available, on the performance of related programmes or activities. It shall 
identify and analyse the issues to be addressed, the added value of Union involvement, objectives, expected effects of 
different options and monitoring and evaluation arrangements.

More specifically, following the previous FRA’s Implementing Rules to the Financial Rules, which provided specific 
guidance on the evaluations to be made, proposals for programmes, projects or activities occasioning budget 
expenditure or changes to the work programme for which the overall estimated expenditure exceeds 5% of the 
average operational expenditure of the preceding 3 years, shall be subject of an ex-ante evaluation.

•  Retrospective evaluations assess the performance of the programme or activity, including aspects such as 
effectiveness, efficiency, coherence, relevance and EU added value. These evaluations shall be based on the 
information generated by the monitoring arrangements and indicators established for the action concerned. They shall 
be undertaken periodically and in sufficient time for the findings to be taken into account in ex-ante evaluations or 
impact assessments that support the preparation of related programmes and activities.

More specifically, following the previous FRA’s Implementing Rules to the Financial Rules, which provided specific 
guidance on the evaluations to be made, programmes, projects or activities, including pilot projects and preparatory 
actions, where the resources mobilised of the estimated expenditure exceeds 10% of the average annual operational 
expenditure of the preceding 3 years, shall be the subject of an interim and/or ex post evaluation in terms of the 
human and financial resources allocated and the results obtained.

In 2021, the results of the Mid-term review of FRA strategy 2018 - 2022 will be available. This evaluation aims to 
provide the Management Board with an independent assessment of the work of FRA over the first two-years of its 
Strategic Plan 2018 - 2022. The Mid-term review will target all the strategic pillars and objectives of the FRA Strategy 
focussing on some criteria, such as relevance, effectiveness, efficiency and sustainability.

An evaluation plan for year 2021 will be prepared in 2020 and will be included in the Programming Document 2021 - 
2023 expected to be adopted by FRA Management Board in December 2020.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic 
status

Education / day care

Privileges granted to staff

The Agency is recognised as 
an international organisation.

The Director, the Heads of Unit, the Heads of Sector and 
two designated senior staff members with grades AD9 or 
above, have been granted diplomatic status. They can 
claim VAT reimbursement and register tax free vehicles 
every two years.

In the absence of a European School and a 
European Sector In Austria the Agency has adopted 
two social measures: one regarding financial 
support to nursery schools and day care centres, and 
another one to Multi-lingual tuition for children of 
the Agency staff In Vienna.

The Agency enjoys VAT 
exemption.

The Agency’s staff members (the remaining Temporary 
Agents and all Contract Agents) can register a tax free 
vehicle every four years. This excludes Austrian 
nationals.

-

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 298

Agency privileges

Privileges granted to staff

No other privileges are offered 
to the Agency.

The Agency has been granted access to the UN 
Commissary, where staff members can purchase certain 
tax free items up to a limit based on their annual salary in 
accordance with the UN conditions.

-

Part I - Decentralised agencies

Individual budgetary financial statements - FRA 299

2.2.6 

European Union's Judicial Cooperation Unit - EUROJUST

1  Overview

1.1  Creation/modification (legal base)

Decision

2002/187/JHA

(OJ: L 63/1 06/03/2002)

2003/659/JHA

(OJ L 245/44 29/09/2003)

2009/426/JHA

(OJ L 138/14 04/06/2009)

Date

28/02/2002

Mission/ Tasks / Functions

Eurojust's tasks comprise the coordination of multilateral investigations and 
prosecutions and improving and facilitating judicial cooperation in criminal 
matters.

18/06/2003

Amending Decision 2002/187/JHA on some specific provisions regarding the 
adoption of the budget. Tasks and objectives remain the same.

16/12/2008

Amending Decision 2002/187/JHA on the strengthening of Eurojust. Important 
changes are made, including on tasks and objectives of Eurojust.

2018/1727

14/11/2018

(OJ L 295/138 21/11/2018)

Regulation (EU) 2018/1727 of the European Parliament and of the Council of 
14 November 2018 on the European Union Agency for Criminal Justice 
Cooperation (Eurojust), and replacing and repealing Council Decision 
2002/187/JHA

1.2 Seat

The Hague, The Netherlands

1.3 Budget Line

07 10 07 : European Union Agency for Criminal Justice Cooperation (Eurojust)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

101

107

208

16

21

245

80

124

204

17

18

239

79,21%

115,89%

98,08%

106,25%

85,71%

97,55%

100

107

207

16

21

244

100

107

207

16

21

244

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

41 546 678

43 297 699

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 300

Other Revenue

TOTAL REVENUES

0

41 546 678

0

43 297 699

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2 Expenditure Overview

p.m.

p.m.

p.m.

p.m.

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

22 792 331

22 792 331

23 665 115

23 665 115

7 582 841

7 582 841

7 530 853

7 530 853

11 324 828

41 700 000

11 171 506

41 546 678

12 101 731

43 297 699

12 101 731

43 297 699

2  Human Resources

2.1 Establishment plan posts

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

5

12

22

21

32

4

3

101

1

2

4

15

16

16

18

8

80

1

1

1

5

12

22

21

29

2

6

100

1

1

1

5

12

22

21

30

2

15

110

1

1

1

5

12

22

21

29

2

6

100

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 301

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

5

52

48

107

1

7

24

33

42

16

1

124

1

1

5

52

48

1

1

5

52

48

1

1

5

52

48

107

107

107

208

204

207

217

207

208

204

207

217

207

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

6

5

5

16

2

7

8

17

4

8

4

16

4

8

4

16

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 302

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

21

18

21

21

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

38 773 237

41 546 678

45 050 856

43 297 699

4,21%

- Of which assigned revenues deriving from 
previous years ' surpluses

462 678

952 693

100%

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

p.m.

p.m.

p.m.

1 000 602

1

39 773 839

41 546 678

45 050 856

43 297 699

4,21%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 303

Expenditure relating to Staff recruitment

104 194

76 624

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Meetings, 
representation

seminars, 

training 

and

Operational and experts missions

Public relations and publications

Data and documentation expenditure

Transaltion case work

EJN projects, meetings and representation 
expenses

JSB meetings and representation expenses

JITs grants, meetings and other expenses

Genocide meetings and other expenses

TOTAL

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

21 825 773

22 792 331

25 218 442

23 665 115

3,83%

20 930 149

21 832 949

24 192 524

22 639 197

20 930 149

21 832 949

24 102 524

22 549 197

3,69%

3,28%

100%

8,64%

1,56%

3,59%

0,00%

90 000

83 245

110 700

150 785

355 000

288 720

16,91%

90 000

83 245

110 700

150 785

355 000

288 720

109 000

145 555

355 000

246 953

56 376

161 109

337 879

189 683

85

46 298

26 250

37 468

37 468

42,74%

7 652 966

7 582 841

7 530 853

7 530 853

-0,69%

5 835 109

6 128 330

6 062 279

6 062 279

-1,08%

1 465 498

1 230 438

1 233 033

1 233 033

0,21%

208 664

57 832

85 863

80 173

56 000

87 900

99 090

61 018

75 433

99 090

23,60%

61 018

8,96%

75 433

-14,18%

9 596 757

11 324 828

12 301 561

12 101 731

6,86%

2 747 550

2 989 356

3 144 955

3 144 955

5,21%

1 504 156

1 921415

2 348 752

2 148 922

11,84%

371 264

548 452

724 642

724 642

32,12%

2 989 107

2 841485

2 842 150

2 842 150

0,02%

118 700

433 181

25 498

536 627

435 000

744 192

435 000

744 192

38,68%

435 000

0,00%

1 346 586

1 991 678

2 000 870

2 000 870

60 715

60 815

61 000

61 000

0,46%

0,30%

39 075 496

41 700 000

45 050 856

43 297 699

3,83%

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 304

Expenditure relating to Staff recruitment

84 559

76 624

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Meetings, 
representation

seminars, 

training 

and

Operational and experts missions

Public relations and publications

Data and documentation expenditure

Transaltion case work

EJN projects, meetings and representation 
expenses

JSB meetings and representation expenses

JITs grants, meetings and other expenses

Genocide meetings and other expenses

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

21 780 847

22 792 331

25 218 442

23 665 115

3,83%

20 930 149

21 832 949

24 192 524

22 639 197

20 930 149

21 832 949

24 102 524

22 549 197

3,69%

3,28%

100%

8,64%

1,56%

3,59%

0,00%

90 000

83 245

110 700

150 785

355 000

288 720

16,91%

90 000

83 245

110 700

150 785

355 000

288 720

109 000

145 555

355 000

246 953

56 029

132 736

285 075

231 352

85

60 862

26 250

37 468

37 468

42,74%

7 741916

7 582 841

7 530 853

7 530 853

-0,69%

6 000 113

6 128 330

6 062 279

6 062 279

-1,08%

1 530 123

1 230 438

1 233 033

1 233 033

0,21%

69 444

68 448

73 788

80 173

56 000

87 900

99 090

61 018

75 433

99 090

23,60%

61 018

8,96%

75 433

-14,18%

10 327 222

11 171 506

12 301 561

12 101 731

8,33%

2 798 971

2 989 356

3 144 955

3 144 955

5,21%

1 496 751

341 561

1 921415

2 348 752

2 148 922

11,84%

548 452

724 642

724 642

32,12%

3 570 352

2 841485

2 842 150

2 842 150

0,02%

140 159

539 016

25 499

536 627

435 000

744 192

435 000

744 192

38,68%

435 000

0,00%

1 351 578

1 838 356

2 000 870

2 000 870

63 335

60 815

61 000

61 000

8,84%

0,30%

39 849 985

41 546 678

45 050 856

43 297 699

4,21%

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 305

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 952 693,10

4  Justification of needs

Commission assessment 

Human Resources

In the absence of a modification of Eurojust mandate, the Commission supports a stable number of establishment plan 
posts in 2021 compared to the Budget 2020 (207 posts).

Financial Resources

The Commission’s request for DB 2021 amounts to EUR 43 297 699. This is compliant with the Communication on the 
MFF of 27 May 2020. It will provide Eurojust with the necessary means to ensure the continuity of its activities while 
seeking for efficiency gains.

4.1  Human Resources - Agency Request

The consistent increase of Eurojust’s casework and judicial cooperation tools, both in numbers and complexity, together 
with the reinforced cooperation and synergies between Eurojust and its partner EU agencies and bodies requires an 
increase in Eurojust’s human resources.

Eurojust included 217 temporary staff posts in its 2021 draft Establishment Plan. This request includes 10 additional posts 
to support complex cases in key crime areas and reinforce knowledge retention, to support the management of Eurojust’s 
operational data and to reinforce Eurojust’s ICT systems and security.

Eurojust requests 24 contract staff FTE for 2021 to reinforce its operational work and the maintenance of ICT 
infrastructure and systems.

Eurojust requests 24 SNEs for 2021 to reinforce prosecutorial expertise in the National Desks.

Lastly, the number of non-statutory post-holders is expected to increase to 107 in 2021, through reinforcements in the 
Eurojust National Desks, a continuous close cooperation with Denmark and the UK and an increased number of third 
States with a Liaison Prosecutor posted at Eurojust.

4.1.1  Number of staff requested

The total of Eurojust statutory and non-statutory staff in 2021 will amount to:

1.  TA: 217

2.  CA: 24

3.  SNE: 24

4. Non-statutory staff: 107 

TOTAL: 372

Eurojust requests 21 additional posts/FTE to reinforce its operations. Specifically:

- 2 AD5 and 2 FGIV Data Management Officers are needed to support the newly established counter-terrorism register, to 
implement interoperability in relation to the exchange of operational information with Eurojust’s partners and to deliver 
the necessary tools to report on operational activities efficiently and effectively.

-  5 AD5 Judicial Cooperation Advisors, 3 SNE and 3 FGIII National Desks Assistants are required to support an 
increasing number of complex cases in particular related to terrorism, cybercrime, migrant smuggling and Returning 
Foreign Fighters and core international crimes.

-  1 AD5 is needed to reinforce knowledge in judicial cooperation with the aim to provide policy makers with case-based 
input for the improvement of European judicial cooperation tools and their implementation.

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 306

-  1 FGIII JITs Grant Assistant is required to support the timely processing of applications, including evaluations, grant 
awards, beneficiary claims and financial reporting. Financing of cross-border investigations, including JITs, has become a 
permanent task for Eurojust and the budget allocation to this programme has doubled since 2016.

-  Finally, Eurojust is requesting 4 posts related to information management and ICT security. 2 FGIII ICT Officers are 
needed to ensure business continuity in the maintenance of the current ICT infrastructure, 1 AD5 ICT Security Officer to 
assist with the with the expanding of the Eurojust Case Management System (CMS) and 1 AD7 Technical Architect to 
ensure that all ICT infrastructure and ICT solutions follow a sustainable and financially viable technical roadmap and 
strategy and clearly defined technical requirements.

Eurojust’s draft 2021 Establishment Plan reflects the total posts/FTE required to implement the Annual Work Programme 
2021 and does not factor in the additional resources foreseen by the Commission as Eurojust’s 2021 contribution to the 
EPPO.

More detailed justifications for these new requests are provided in Annex VI of Eurojust’s DB 2021 General Guidelines.

4.1.2  Vacancy rate as of end 2019

On 31 December 2019, 204 TA posts were filled, leading to a vacancy rate of 1,9% compared to 1% in 2018. Offer letters 
are counted as filled posts. This was due to in-year budget constraints for the temporary staff salaries that were eventually 
covered by means of an amending budget approved by the Commission in October.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

A 2% vacancy rate is applied to account for turnover and part time incumbency of posts.

4.1.4  Salary assumption for calculating salary line (% applied)

The percentage applied is 98%, meaning that a vacancy rate of 2% is used for estimating the salary costs for 2021

4.1.5  Correction coefficient used

An 11,5% correction coefficient is used, which is increased by 2% for 2021.

4.1.6  Exchange rate used (if applicable)

N/A

4.2  Financial Resources - Agency request

Eurojust's Draft Budget (DB) request is established in line with the agency's Activity Based Budgeting (ABB) 
methodology and contributes to the agency's Multi-Annual Strategy (MAS) 2019-2021 by allocating the 71% of human 
and financial resources to Eurojust’s core operational areas related to casework.

The DB 2021 aims to reinforce the human resources in support of Eurojust’s ever-increasing operational workload, 
including new requests for 10 temporary and 8 contract staff as well as 3 additional SNEs.

Further to “marginal” increases of EUR 58 K, the total net increase of EUR 3,4 M (8%) is primarily due to:

-  Operational work growth (ţ EUR 1 938 K), related to remuneration of new temporary/ contract staff (ţ EUR 1 524 K) 
and new SNEs (ţ EUR 200 K), as well as coordination meetings/centres (ţ EUR 214 K);

-  Indexation adjustments (ţ EUR 860 K), related to statutory remuneration of existing temporary/contract staff (ţ EUR 
734 K) and existing SNEs (ţ EUR 44 K), European School subsidy (ţ EUR 12 K) and building rent (ţ EUR 70 K);

- Eurojust Regulation requirements (ţ EUR 573 K) to translate through the EU Translation Centre (CdT) an extended set 
of operational (ţ EUR 208 K) and corporate (ţ EUR 176 K) documents and to provide a compensation to the Member 
State of Eurojust’s President (EUR 189 K); and

-  Investments for longer term service efficiency gains (ţ EUR 144 K), related to interim staff (ţ EUR 90 K), HR 
administrative assistance (SYSPER) (ţ EUR 36 K) and vehicle services due to a change from ownership to lease model (ţ 
EUR 18 K).

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 307

At EUR 45,1 M, the DB 2021 is in line with Eurojusťs MFF 2021-2027 proposal and the specific workload assumptions 
2021-2023. This is despite the fact that the 2019 operational workload metrics (cases, coordination meetings and centres) 
significantly exceeded the 2019 budget assumptions and already approach those used for the DB 2021 proposal, attesting 
also to the fact that the estimates used for the MFF proposal were reasonable and modest. Furthermore, in order to remain 
aligned with the Eurojust MFF proposal and offset the Eurojust Regulation costs not factored in it, the DB 2021 does not 
include the financial resources projected for a number of areas, including notably JIT grants. Totalling EUR 1,1 M, these 
shortfalls do not comprise efficiency gains but set constraints on the implementation of the Annual Work Programme
2021.  Eurojust envisages to cover these shortfalls, to the extent possible, through Denmark’s financial contribution in 
2021 and subject to a reassessment of the organisational needs and priorities at that time.

Whilst the MFF 2021-2027 negotiations continue in 2020, Eurojust’s DB 2021 estimate is € 12,1 M above Commission’s 
current MFF proposal for 2021 (€ 33 M). This deviation continues the trends of the previous MFF period in which the 
Commission and the budgetary authority supported Eurojust’s budget and post requests in excess of the original 
programming in (partial) recognition of the agency’s structural deficits and operational work growth.

4.2.1 Title 1

EUR 22 792 331 in both Commitment appropriations and Payment appropriations

Title 1 “significant” increases (over 2020 budget)

1. Existing temporary/contract staff costs:

The costs for the 207 temporary staff and 16 FTE of contract staff authorised in the 2020 budget/EP 
will increase as per the statutory remuneration adjustments. In line with Eurojust’s average salary 
methodology that still results in more modest estimates compared to the one applied by the 
Commission services, these have been calculated:

- Using as starting basis the current actual salaries and estimates for 2020;

-  Applying the approved assumptions for the vacancy rate (2%), the indexation (0,8%) and the 
correction coefficient adjustment (2%); and

- Including expected step changes and any possible reclassifications in 2020-2021.

2. New temporary/contract staff:

The DB 2021 funds a reinforced EP to support the unprecedented growth in the agency’s 
operational work. The respective costs for 10 additional temporary staff posts and 8 additional FTE 
of contract staff are estimated based on the salary methodology and assumptions applied for 
existing staff costs. The detailed justifications for these new staff requests are provided in Annex VI 
of Eurojust's DB 2021 General Guidelines.

3. Interim staff costs:

In the annual budgets of 2018-2019, Eurojust could not provide interim staff services due to the 
lack of a framework contract. Eurojust has recently established joint contract with the European 
Medicines Agency, for covering the increasing requests for short-term FTE replacements. The 
requested amount correspond to the annual cost of 1 FTE

4. Costs for HR administrative assistance:

This increase relates to Eurojust’s service level agreement with the Commission for the use of 
additional modules of Commission’s ICT system for HR management (SYSPER).

5. European School subsidy:

The European School subsidy reflects costs that are totally outside Eurojust’s control. It is 
estimated based on current costs, an assumed 6,5% increase on the actual number of children 
including a provision for future employees, the indexation adjustment for the intervening school 
years, and a forecast for increased registrations in the secondary school that costs approximately 
three times more than the primary.

EUR 2,4 M

EUR

734 K

(T 3%)

EUR

1 524 K

(new)

EUR

90 K

(new)

EUR

36 K

(T 30%)

EUR

12 K

(T 1%)

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 308

4.2.2 Title 2

EUR 7 582 841 in both Commitment appropriations and Payment appropriations

Title 2 “significant” increases

6. Building rent:

This increase reflects the annual indexation foreseen in the Eurojust’s building lease agreement with 
the host state and is linked to the estimated Consumer Price Index in the Netherlands to be 
confirmed in Q3 2020.

7. Vehicle service costs:

This increase is due to the change to leasing vehicles, which is expected to bring long-term 
efficiencies by removing the need for high cost vehicle purchases and maintenance.

EUR 88 K

EUR 70 K

(T 3%)

EUR 18 K

(T 45%)

4.2.3 Title 3

EUR 11 324 828 in both Commitment appropriations and Payment appropriations

Title 3 “significant” increases (over 2020 budget)

8. Coordination meeting/centre costs:

This increase is based on the assumption of 43 more coordination meetings (10% increase to 472) 
and 2 more coordination centres in 2021 as compared to 2020, and an inflationary increase of the 
actual average costs of Q1-Q3 2019. This is a modest estimate, not including any contingency for 
possible increases of contract prices despite the fact that the main framework contracts used for 
these costs expire in 2021.

9. Existing SNE costs:

EUR 1 M

EUR 214 K

(T 8%)

EUR 44 K

As for temporary and contract staff, this increase reflects the annual structural remuneration 
adjustments for the 21 SNEs already budgeted for 2020.

(T 3%)

10. New SNE costs:

These reflects the request for 3 additional SNEs to reinforce National Desks’ prosecutorial 
experience. These practitioners from national authorities can add value by bringing their expertise 
in specialised areas to Eurojust, as explained in Annex Error! Reference source not found. of 
Eurojust’s DB 2021 General Guidelines.

11. Operational translation costs:

Due to budget constraints, in 2020 Eurojust was able to cover only part of its EJR obligation to 
translate a more extended set of operational documents using the more expensive CdT services, 
while maintaining current service levels concerning the type and number of documents translated 
in direct support of the operational work. This increase is necessary to cover in full the costs of 
this legal requirement and is estimated based on the 2021 CdT prices.

12. Costs for corporate communications and publications:

As above, due to budget constraints, in 2020 Eurojust was able to cover only part of its EJR 
obligation to translate a more extended set of corporate documents using the more expensive CdT 
services. First, the obligation to use CdT will entail higher costs for translating the Annual Report 
and other communication material, such as newsletters, infographics and other tools aimed to 
enhance Eurojust’s visibility. Second, the EJR sets new requirements to translate the SPD and any 
working arrangements concluded with third parties. This increase is necessary to cover in full the 
related costs and is estimated based on the 2021 CdT prices.

EUR 200 K

(new)

EUR 208 K

(T 39%)

EUR 176 K

(T 32%)

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 309

13. Member State compensation for President of the College: 

EUR 189 K

Stemming from the EJR, Eurojust has the legal obligation to compensate its President’s Member (new)
State in order to second another person to its national desk. This estimate is based on the average 
of the 3 highest national salaries among all Member States and the calculation methodology 
stipulated in Article 3 of Council Implementing Decision (EU) 2019/2251 of 19 December 2019.

4.3  Ad hoc grants and delegation agreements

N/A

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Eurojust 

Building

(office and parking)

Johan 
de
Wittlaan 9 2517 
JR The Hague 
The Netherlands

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

20 231

8 277 28 508

2 814 986 20 years as of 
date of delivery 
(24 March 2017)

Lease contract

Host country 
(grant or 
support)

Building
present
value(€)

Estimated rent 
per year for 
the Host State 
is EUR 5 527 
028, so EUR 
2  712 
042
savings for 
Eurojust

TOTAL

20 231

8 277 28 508

2 814 986

5.1.2 Current building(s) Other comments

General infrastructure:
- 562 possible workplaces on office floors
-  158 departmental meeting seats on office floors
- 380 operational/conference meeting seats
- 23 interpretation booths in conference area
- 55 seats in training and interview rooms and business centre
- All operational meeting rooms equipped with videoconference capabilities
- 219 restaurant seats
- 275 underground parking spaces
-  170 indoor bicycle spots

5.1.3 Building projects in the planning phase 

N/A

5.1.4 Building projects submitted to the European Parliament and the Council 

N/A

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 310

5.2 European Schools

Agreement in place with the European School(s) of:

The Hague

Contribution agreements with Commission on type I European schools

Contribution agreements with Commission on type II European schools

Yes

Yes

No

No

V

V

Number of service contracts in place with international schools:

N/A

Description of any other solutions or actions in place:

International education facilities in 
the Hague include the International 
school of the Hague as well as the 
American, British, French and 
German schools.

5.3 Evaluation

The College of Eurojust commissioned an independent external evaluation of the implementation of the 2008 Council 
Decision on Eurojust and the activities carried out by the agency. The evaluation was conducted by an external consulting 
firm from September 2014 to June 2015 and resulted in several recommendations for Eurojust’s consideration and 
implementation. These were all implemented by the end of 2018.

Following the entry into force of the Eurojust Regulation as of 12 December 2019 and as foreseen in Article 69, by 13 
December 2024 the Commission is expected to commission an evaluation of the implementation and impact of this 
Regulation, and the effectiveness and efficiency of Eurojust and its working practices.

5.4  Privileges and immunities

Agency privileges

Protocol of privileges and immunities/diplomatic 
status

Education/day care

Privileges granted to staff

Eurojust staff receive 
education allowances for 
school fees. Staff has to pay 
for the education of its 
children.
As a courtesy of the Host 
State, Eurojust post-holders 
may request the Dutch 
the
subsidy 
reimbursement 
a
percentage of day-care and 
after-school care costs of 
accredited centres.
Eurojust reimburses in full 
the tuition fees of staff 
whose children are studying 
at the European School in 
The Hague.

for 

of 

The privileges and immunities of the agency are 
based on the Seat Agreement between Eurojust and 
the Netherlands, the Agreement on Privileges and 
Immunities between Eurojust and the Netherlands and 
Protocol No.7 annexed to the EU Treaty.
Within the scope of its official activities, Eurojust is 
exempt, inter alia, from: import taxes and duties, 
motor vehicle tax, tax on passenger motor vehicles 
and motorcycles, value-added tax paid on goods and 
services supplied on a recurring basis or involving 
considerable expenditure, excise duties included in 
the price of alcoholic beverages and hydrocarbons 
such as fuel oils and motor fuels, real property 
transfer tax, insurance tax, energy tax and, tax on 
water mains.
The Host State authorities shall ensure that the 
Headquarters is supplied with electricity, water, 
sewerage, gas, post, telephone, telegraph, local 
transportation, drainage, collection of refuse, fire 
protection and snow removal from public streets.
The Dutch Government shall permit Eurojust to 
communicate freely without the need for special 
permission and to dispatch and receive official 
correspondence by courier or in sealed bags which 
shall have the same privileges and immunities as 
diplomatic couriers and bags.

The privileges and immunities of Eurojust post­
holders are based on the Seat Agreement between 
Eurojust and the Netherlands, the Agreement on 
Privileges and Immunities between Eurojust and 
the Netherlands and Protocol No.7 annexed to the 
EU Treaty. Two different regimes apply:
National Members, Deputies and Assistants as well 
as the Administrative Director and Heads of 
Units/Services and their family members are 
granted ‘AO’ status by the Host State and benefit 
from certain VAT exemptions and, exemption from 
excise duties for alcoholic beverages, tobacco and 
fuel.
‘AO’ status also provides for exemption from tax 
on cars and motorcycles (BPM) and road tax 
(MRB) for two cars registered on the post-holder’s 
name at the same time.
Eurojust post-holders are exempted from VAT for 
the purchase of cars. Eurojust staff members are 
exempted from Dutch income tax and from all 
compulsory contributions to the social security 
organisations of the Netherlands.
Additional exemptions include duties in relation to 
water authority charges, municipal tax on second 
homes, dog licences and tax for installations on 
public land or water.

Part I - Decentralised agencies

Individual budgetary financial statements - EUROJUST 311

2.2.7 

European Public Prosecutor's Office - EPPO

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Council Regulation (EU) 2017/1939 
implementing enhanced cooperation on the 
establishment of the European Public 
Prosecutor's Office ('the EPPO')

12 October 2017

The EPPO shall be responsible for investigating, prosecuting and 
bringing to judgment the perpetrators of, and accomplices to, criminal 
offences affecting the financial interests of the Union which are 
provided for in Directive (EU) 2017/1371 and determined by this 
Regulation. In that respect the EPPO shall undertake investigations, 
and carry out acts of prosecution and exercise the functions of 
prosecutor in the competent courts of the Member States, until the case 
has been finally disposed of.

1.2 Seat

Luxembourg, Grand Duchy of Luxembourg

1.3 Budget Line

07 10 08 : European Public Prosecutor's Office (EPPO)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

31

6

37

37

8

1

9

1

25,81%

16,67%

24,32%

10

27,03%

46

9

3

58

5

63

60

23

4

87

35

122

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

8 372 000

0

8 372 000

37 700 000

0

37 700 000

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 312

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2 Expenditure Overview

p.m.

p.m.

p.m.

p.m.

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

4 331 000

2 141 000

1 900 000

8 372 000

4 331 000

2 141 000

1 900 000

8 372 000

15 997 795

15 997 795

4 927 908

4 927 908

16 774 297

37 700 000

16 774 297

37 700 000

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

22

1

2

2

3

31

1

1

1

3

1

1

2

1

5

1

1

22

1

3

3

2

7

3

1

44

2

2

1

2

22

5

9

10

4

5

10

5

5

78

1

1

22

1

5

5

2

8

10

5

60

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 313

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

3

3

6

1

1

2

2

37

3

6

4

4

3

7

3

3

54

8

14

13

35

113

37

9

58

113

87

1

1

4

5

12

23

4

4

87

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

1

1

5

5

20

12

3

35

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 314

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

8 372 000

55 514 204

37 700 000

350,31%

8 372 000

55 514 204

37 700 000

350,31%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

4 331 000

30 362 000

15 997 795

269,38%

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 315

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

4 331 000

25 430 000

15 850 000

265,97%

4 213 500

16 950 000

13 050 000

209,72%

117500

8 480 000

3 710 000

2 800 000

2282,98%

147 795

100%

300 000

92 000

690 000

80 000

10 000

50 000

2 141 000

4 927 908

4 927 908

130,17%

947 000

3 518 908

3 518 908

271,58%

220 000

350 000

305 000

325 000

115 000

305 000

38,64%

325 000

-7,14%

115 000

100%

340 000

340 000

100%

300 000

-100%

324 000

324 000

324 000

0,00%

3 132 598

3 132 598

1 900 000

20 224 296

16 774 297

782,86%

8 372 000

55 514 204

37 700 000

350,31%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 331 000

30 362 000

15 997 795

269,38%

4 331 000

25 430 000

15 850 000

265,97%

4 213 500

16 950 000

13 050 000

209,72%

117500

8 480 000

3 710 000

2 800 000

2282,98%

300 000

147 795

100%

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 316

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

92 000

690 000

80 000

10 000

50 000

2 141 000

4 927 908

4 927 908

130,17%

947 000

3 518 908

3 518 908

271,58%

220 000

350 000

305 000

325 000

115 000

305 000

38,64%

325 000

-7,14%

115 000

100%

340 000

340 000

100%

300 000

-100%

324 000

324 000

324 000

0,00%

812 578

812 578

1 900 000

20 224 296

16 774 297

782,86%

8 372 000

55 514 204

37 700 000

350,31%

3.3  Budget Outturn

Not Applicable (Only to be completed after EPPO is financially autonomous and has done its own annual accounts)

4  Justification of needs

Commission assessment 

Human Resources

With regard to the establishment plan, the Commission is of the view that it accurately reflects the needs of the EPPO, as 
a prosecutor’s office, and the staff it needs in order to start with its operations.

Financial Resources

The budget reflects the estimated increased needs of the EPPO in terms of workload and hence the number of European 
Delegated Prosecutors, who are mandated under the Regulation to handle this increased workload, and the 
corresponding expenses related thereto.

Given the nature of the work of the EPPO, which is to fight fraud, corruption and other types of crimes against the Union 
budget, the costs for security had to be taken appropriately into account and reflected in the budget.

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 317

This should be the basis for EPPO to implement its budget and its mandate.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

The EPPO staff request for 2021 is based on the EPPO notes to Commissioners Hahn and Reynders of 16/1/2020 
(Ares(2020)278438) and of 12/2/2020. These notes analyse thoroughly and revise the estimates on the number of cases 
that EPPO will have to handle yearly from the start of its operations in November 2020. The revised figure is 6700 cases 
per year, compared to 987 cases initially estimated by the Commission in the LFS 2017. As a result the number of EPPO 
staff needs to significantly increase compared to the initial LFS estimations. A synthesis of the need for an increase by 
each EPPO department is given below:

Operational department:

- 

Significant impact in the “Registry and verification” Unit: there is a need to be able to handle information 
potentially leading to opening criminal investigations in the 19 different EU languages used by the 22 
participating Member States. Nevertheless, some linguistic combinations would be more needed than others, 
depending on the number of cases foreseen by the Member States (e.g. Romania and Italy).

-  Moderate impact in the “Case analysis and document management” Unit: the analytical work can start earlier 

given the overall caseload that the EPPO will be confronted with from Day 1.

-  Moderate impact in the “Administrative assistance to the European Prosecutors”: the assistance to the European 
Prosecutors in their day-to-day work is undoubtedly linked to the number of cases: contacts with EDPs, missions 
on the spot, interactions with national judicial bodies, coordination with other bodies and institutions (OLAF, 
Eurojust ...), etc.

-  Moderate impact in the “Data protection office” and “Legal service” as an increase of cases may lead to a higher 
probability to have requests or complaints related to data protection and cases brought in front of the Court of 
Justice, which would be handled by the Legal Service.

Administration Department:

-  Moderate impact in the “Human resources and budget” Unit: if the number of cases increases, there might be a 
need to increase the number of EDPs. The contractual arrangements for the EDPs, as well as their related 
administrative aspects, are not subject to any kind of service level agreement and have to be managed “in house”. 
For example, the payroll of those EDPs might gain in complexity, taking into account their conditions of 
employment, which foresee a career progression, even under a “special advisor” status.

-  Moderate impact in the “CMS project”: an increase of the number of cases will undoubtedly lead to a higher level 

of technical assistance and support in using the CMS.

-  Moderate to significant impact on security matters: depending on the nature of the case handled by the EPPO or 
the European Prosecutors’ history, there might be a need to ensure more close protection services. A 24 hours/7 
days protection is very demanding in terms of resources as it is generally admitted that 8 to 10 persons are needed 
to ensure the close protection of 1 person.

4.1.2  Vacancy rate as of end 2019

The occupancy rate on 31.12.2019 was at 27.03%. The reason is that main recruitments only started in Q4 2019 with the 
ECP taking office on 1.11.2019. Already at the start of 2020 recruitments have intensified, with 41 out 47 establishment 
posts for 2020 expected to be filled by June 2020 and the other 6 posts by September 2020.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

During the start-up phase of the EPPO all posts should be occupied instantly.

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 318

4.1.4  Salary assumption for calculating salary line (% applied)

For 2021, the assumptions to calculate salaries both for establishment plan staff (Temporary Agents) and contract staff 
was Annex 1 of DG BUDGET’S RUF note of 28/11/2019 (Ares(2019)7332984) with 2020 average costs for staff in the 
Legislative Financial statements (150.000 euros per year for Temporary Agents and 80.000 euros per year for contract 
staff.

4.1.5  Correction coefficient used

Not applicable

4.1.6  Exchange rate used (if applicable)

Not applicable

4.2  Financial Resources - Agency request

4.2.1  Title 1

For Title 1 the budget request includes salaries and allowances for 219 staff (113 TA & 106 CA) based on the calculations 
explained in section 4.1.4 above. It also includes one off costs for expenditure concerning the recruitment of some of 
these staff, as well as costs for missions of EPPO staff, training for both EPPO administrative staff as well as for 
European Prosecutors and European Delegated Prosecutors.

4.2.2  Title 2

Title 2 includes the utility costs and security (‘gardiennage’) for Tower B (that is offered free of charge by the 
Luxembourgish authorities) in the Luxembourg Kirchberg plateau, the building that will host EPPO as of the end of 2020. 
It also includes the costs for close protection services for the senior EPPO staff (not initially foreseen in the 2017 LFS). 
Other costs under this title include furniture, meeting rooms and audio-visual costs and ICT related costs.

4.2.3  Title 3

Title 3 includes EPPO’s operational expenditure. This comprises of costs relating to the set up and functioning of the 
EPPO Case Management System (CMS), the EPPO data centre and costs for exceptionally costly investigation measures 
as per Article 91.6 of the EPPO regulation. In addition, it includes salaries of 140 European Delegated Prosecutors 
(EDPs) at the decentralised level required to process the 6700 cases per year for EPPO. Finally it includes substantial 
costs for translation services for EPPO (not originally budgeted in the 2017 LFS), which were calculated based on 
thorough discussions on EPPO’s real translation needs in line with the EPPO Regulation and cost estimations by the 
Translation Centre for the Bodies of the EU.

4.3  Ad hoc grants and delegation agreements 

Not applicable

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country Building
present
value(€)

(grant or 
support)

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 319

# Building Name and 
type

TOTAL

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2 Current building(s) Other comments

The EPPO is currently located in its temporary premises, the Hemicycle building in Rue du Fort Thungen 1, Luxembourg 
and is expected to move to its permanent premises in Tower B in the Luxembourg Kirchberg plateau in Q4 2020/Q1 
2021.

5.1.3 Building projects in the planning phase

Tower B,is still occupied by EP services. Nevertheless, preparations and works for the future move of EPPO to Tower B 
are ongoing, with the necessary renovations and security measures currently being carried out.

5.1.4 Building projects submitted to the European Parliament and the Council

Not applicable.

5.2  European Schools

After contacting the Collège des Chefs d ‘Administration Luxembourg (CALuxj the estimated contribution of EPPO to 
the European Schools for the draft budget 2021 has been estimated at 7000 euros. An additional 35.000 euros has been 
budgeted to cover for the transport costs of children of EPPO staff to the European Schools.

5.3  Evaluation

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Part I - Decentralised agencies

Individual budgetary financial statements - EPPO 320

2.2.8 

European Training Foundation - ETF

1  Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Council Regulation (EC) No. 1360/90

07/05/1990

Provide assistance in the definition of training needs and priorities

Act as a clearing house to provide information on current initiatives and 
future needs in the training field, and provide a framework through which 
offers of assistance can be channelled

On the basis of (a) and (b) above:

Examine the scope for joint ventures of training assistance

Fund the design and the preparation of such projects;

Implement, at the request of the Commission or of the eligible countries in 
cooperation with the governing board, vocational training programmes;

For activities and projects which are funded by the Foundation: arrange for 
the appropriate public and/or private bodies with a proven training record 
and the necessary expertise to design, prepare, implement and/or manage 
projects on a flexible, decentralized basis;

In collaboration with the Commission, assist in the monitoring and 
evaluation of the overall effectiveness of training assistance to the eligible 
countries;

Disseminate information and encourage exchanges of experience, with a 
focus on the countries of Central and Eastern Europe designated as eligible 
for economic aid by the Council in Regulation (EEC) No 3906/89 or in any 
subsequent relevant legal act.

Addition to ETF’s geographic scope to include the independent States of 
the former Soviet Union and Mongolia which are the beneficiaries of the 
programme to assist economic reform and recovery under Regulation 
(Euratom, EEC) No 2053/93 or in any subsequent relevant legal act.

Addition to ETF’s geographic scope to include the Mediterranean non­
member countries and territories which are the beneficiaries of the 
financial and technical measures to accompany the reform of their 
economic and social structures pursuant to Regulation (EC) No 1488/96 or 
any subsequent relevant legal act.

Addition to ETF’s geographic scope to include Albania, Bosnia- 
Herzegovina; Croatia; the Federal Republic of Yugoslavia, the Former 
Yugoslav Republic of Macedonia

Amending Regulation (EEC) No 1360/90 establishing a European Training 
Foundation, in order to adapt it to the new Financial regulations of ETF

Recast of Council Regulation (EC) No 1339/2008 establishing a European 
Training Foundation.

Recasting of ETF Regulation in line with external assistance instruments, 
greater flexibility in geographic scope, and human capital development.

The ETF’s functions under the recast regulation are to:

-  provide information, policy analyses and advice on human capital 
development issues in partner countries;

-  promote knowledge and analysis of skills needs in national and local 
labour markets;

-  support relevant stakeholders in partner countries in building capacity 
inhuman capital development;

Council Regulation (EC) No.2063/90

27/07/1994

Council Regulation (EC) No.1572/98

17/07/1998

Council Regulation (EC) No. 2666 /2000

05/12/2000

Council Regulation (EC) No. 1648/2003

18/06/2003

Council Regulation (EC) No 1339/2008

16/12/2008

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 321

-  facilitate the exchange of information and experience among donors 
engaged in human capital development reform in partner countries;

-  support the delivery of EU assistance to partner countries in the field of 
human capital development;

-  disseminate information and encourage networking and the exchange of 
experience and good practice between the EU and partner countries and 
amongst partner countries in human capital development issues;

-  contribute, at the Commission's request, to the analysis of the overall
effectiveness of training assistance to the partner countries______________

1.2  Seat

Torino, Italy

1.3  Budget Line

07 10 06 : European Training Foundation (ETF)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

56

30

86

41

1

128

56

30

86

41

127

100,00%

100,00%

100,00%

100,00%

0,00%

99,22%

56

30

86

42

57

29

86

42

128

128

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

20 957 000

0

20 957 000

21 300 000

0

21 300 000

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 322

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

14 173 200

14 173 200

14 457 000

14 457 000

1 878 800

1 878 800

1 832 500

1 832 500

4 905 000

20 957 000

4 905 000

20 957 000

5 010 500

21 300 000

5 010 500

21 300 000

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

5

15

9

6

12

7

1

56

3

6

8

7

4

2

1

3

4

11

11

11

6

8

1

56

1

8

9

1

4

3

4

1

5

10

10

9

13

6

1

1

56

1

3

10

10

4

1

1

1

5

10

10

9

13

6

3

57

1

3

13

6

4

1

1

1

5

10

10

9

13

6

3

57

1

3

13

6

4

1

1

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 323

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

30

30

30

29

29

86

86

86

86

86

86

86

86

86

86

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

12

24

5

41

13

19

9

41

13

24

5

42

14

23

5

42

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

1

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 324

REVENUES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

20 546 000

20 957 000

21 286 000

21 300 000

1,64%

57 010

20 101

246 713

246 713

1127,37%

20 546 000

20 957 000

21 286 000

21 300 000

1,64%

3.1.2 Additional EU funding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

13 747 771

14 173 200

14 457 000

14 457 000

13 128 302

13 500 200

13 797 000

13 797 000

10 866 105

11 100 200

11 350 000

11 350 000

2 262 197

2 400 000

2 447 000

2 447 000

5 375

19 000

19 000

19 000

VAR
2021/2020
(%)

2,00%

2,20%

2,25%

1,96%

0,00%

68 000

65 000

65 000

65 000

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 325

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Communication

Corporate Performance and Stakeholders

Operational projects

Operational Missions

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

24 340

200 637

279 952

3 124

38 041

25 000

245 000

280 000

4 000

35 000

25 000

230 000

290 000

4 000

27 000

25 000

0,00%

230 000

-6,12%

290 000

4 000

3,57%

0,00%

27 000

-22,86%

1 887 316

1 878 800

1 832 500

1 832 500

-2,46%

712 055

962 628

61 791

51 920

8 295

90 627

737 024

937 576

20 000

69 000

15 200

100 000

712 700

915 600

20 000

69 000

15 200

100 000

712 700

-3,30%

915 600

-2,34%

20 000

69 000

15 200

100 000

0,00%

0,00%

0,00%

0,00%

4 901 758

4 905 000

4 996 500

5 010 500

2,15%

442 010

226 321

375 000

247 000

375 000

247 000

375 000

247 000

3 530 427

3 648 000

3 739 500

3 753 500

703 000

635 000

635 000

635 000

0,00%

0,00%

2,89%

0,00%

20 536 845

20 957 000

21 286 000

21 300 000

1,64%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

13 747 771

14 173 200

14 457 000

14 457 000

2,00%

13 128 302

13 500 200

13 797 000

13 797 000

10 866 105

11 100 200

11 350 000

11 350 000

2 262 197

2 400 000

2 447 000

2 447 000

Expenditure relating to Staff recruitment

5 375

19 000

19 000

19 000

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

68 000

24 340

200 637

65 000

25 000

245 000

65 000

25 000

230 000

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 326

2,20%

2,25%

1,96%

0,00%

0,00%

0,00%

65 000

25 000

230 000

-6,12%

EXPENDITURE

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Communication

Corporate Performance and Stakeholders

Operational projects

Operational Missions

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

279 952

3 124

38 041

280 000

4 000

35 000

290 000

4 000

27 000

290 000

4 000

3,57%

0,00%

27 000

-22,86%

1 887 316

1 878 800

1 832 500

1 832 500

-2,46%

712 055

962 628

61 791

51 920

8 295

90 627

737 024

937 576

20 000

69 000

15 200

100 000

712 700

915 600

20 000

69 000

15 200

100 000

712 700

-3,30%

915 600

-2,34%

20 000

69 000

15 200

100 000

0,00%

0,00%

0,00%

0,00%

4 680 927

4 905 000

4 996 500

5 010 500

2,15%

491 605

176 262

375 000

247 000

375 000

247 000

375 000

247 000

3 356 870

3 648 000

3 739 500

3 753 500

656 190

635 000

635 000

635 000

0,00%

0,00%

2,89%

0,00%

20 316 014

20 957 000

21 286 000

21 300 000

1,64%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 246 713,17

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports ETF request to maintain a stable number of establishment plan posts in 2021 compared to the 
Budget 2020 (86 posts).

Financial Resources

The Commission’s request for DB 2021 amounts to EUR 21 300 000. This is compliant with the Communication on the 
MFF of 27 May 2020. It will provide ETF with the necessary means to ensure the continuity of its activities while seeking 
for efficiency gains.

4.1  Human Resources - Agency Request

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 327

4.1.1  Number of staff requested

The ETF staff request is in line with the SPD 2020-2022 (Annual Work Programme 2020) adopted by the ETF Governing 
Board on 22 November 2019 and the Budget Circular 2021. This means 86 temporary agent establishment plan posts, 
plus at least one and possibly two additional temporary agents to offset part-time work as per art. 38.2 of the ETF 
Financial Regulation; 42 contract agents and 1 local agent.

4.1.2  Vacancy rate as of end 2019

The vacancy rate was 0% end 2019 (86 post occupied out of 86 posts authorized).

4.1.3  Standard abatement (’abatement forfaitaire’) applied

Not applicable.

4.1.4  Salary assumption for calculating salary line (% applied)

The Agency’s salary budget request is in line with the one envisaged in the SPD 2020-2022. The main assumptions are:
•  An annual salary increase linked to the estimated salary adaptation of 2 % and a small decrease in the weighting 

factor;

•  An upward impact on salary costs linked to the automatic increase in step and the annual reclassification exercise;

• 

• 

Savings deriving from staff turnover and working conditions;

Savings deriving from the retirement of senior staff replaced by more junior staff.

4.1.5  Correction coefficient used

The correction coefficient is expected to slightly decrease from the current 95,20%.

4.1.6  Exchange rate used (if applicable)

Not applicable

4.2  Financial Resources - Agency request

4.2.1  Title 1

Overall, for 2021 the agency request is EUR 21 286 000.

The Agency request is in line with the Commission draft proposal for the MFF 2021-2027 (Annex VI - Fiche 32 of 23 
July 2018) and the ETF SPD 2020-2022 (Annual Work Programme 2020) adopted by the ETF Governing Board on 22 
November 2019.

The Agency request for 2021 foresees an increase in Title 1 (EUR 14 457 000 as compared to EUR 14 173 200 in 2020 
and EUR 13 747 770 executed in 2019). The proportion of the total budget allocated to Title 1 remains stable from 67,6% 
in 2020 to 67,9% in 2021. The net increase of 2% in the total value of Title 1 is based upon the above-mentioned salary 
assumptions and the expectation that no further staff cut will be requested. In addition, the cost of training services and of 
social welfare measures are expected to decrease moderately.

4.2.2  Title 2

The total request for Title 2 foresees a decrease compared to 2020 of 2,5 % and makes up 8,6 % of the total contribution 
(9% in 2020). This corresponds to small savings under facilities and ICT budgets, and remains below 2018 and 2019

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 328

levels. It covers essential services such as ordinary maintenance, cleaning, surveillance and security, reception, the supply 
and management of utilities as well as basic running costs for a well-functioning office environment. The proposed ICT 
budget decreases by 2,3 % compared to 2020 in spite of an expected rise in the global cost of fees for Commission 
systems and services (e.g. ABAC, ABAC Assets, SYSPER and ePrior, a planned move to ARES). The digitalization of 
the workplace and working methods and the migration of the data centre to the cloud will continue.

The proposed Facilities budget also foresees a decrease of 3,3 %, capitalizing on the improvements done in previous 
years. Other administrative expenditure (mailing, movable property and associated costs, governance) is expected to 
remain stable.

4.2.3  Title 3

The total request for Title 3 foresees an increase compared to 2020 of 1,9 %. The proposed budget for operational 
activities in partner countries foresees an increase of 2,5 % while maintaining a stable budget for activities related to 
Communication, Evaluation, Strategic Partnerships, as well as operational missions compared to 2020.

The new strategy for the period 2021 - 2027 sets out the changes required of the ETF to broaden its area of expertise in 
response to the shifting trends away from formal schooling towards wider learning pathways, and from isolated solutions 
towards comprehensive ones, and integrated actions across the education and training system.

In 2021 the ETF will consolidate its service delivery to be:

•  A global asset for the EU providing expertise on human capital development through a diversified provision of 

clearly agreed services;

•  A reference for partner countries for sector analysis and policy advice;

•  A global knowledge hub in the field of human capital development in transition and developing countries;

•  An important resource for programming and preparing and monitoring EU investment in human capital 

development;

•  A partner to the EU to enhance the strategic impact of EU funds.

This will be achieved through three strategic objectives that reflect the EU priorities with reference to the human capital 
development (HCD) sector: i) to identify skills demand and ensure skills relevance; ii) to innovate skills development 
models and processes and iii) to increase lifelong learning systems quality and performance.

These operational interventions of the ETF are agreed with the ETF Governing Board and EU services cooperating with 
the ETF.

4.3  Ad hoc grants and delegation agreements

There are no grants or delegation agreements foreseen for 2021.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country Building
present
value(€)

(grant or 
support)

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 329

# Building Name and 
type

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

1 Villa Gualino

Torino, Italy

2 175

3 825

6 000

1 Rental 

is
covered by a 
Convention for 
30y till 2027 and 
3 year service 
contracts, 
current 
2021

exp.

Host country 
(grant or 
support)

Building
present
value(€)

No

TOTAL

2 175

3 825

6 000

1

5.1.2 Current building(s) Other comments

Not applicable.

5.1.3  Building projects in the planning phase

Not applicable.

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

There is no European school in Torino.

Due to the absence of a European School in Turin, and the fact that there are several international schools but which 
are extremely expensive, the ETF covers up to 50% of the cost above the ceiling foreseen in the Staff Regulations. 
This is done with the scope to support the ETF’s capacity to attract and retain staff as a social support measure.

5.3  Evaluation

The main findings of the latest evaluation available are as follows:

The wider evaluation of the 4 Agencies under DG EMPL - ‘Evaluation of the EU Agencies under the remit of DG 
Employment : EUROFOUND, CEDEFOP, ETF and EU-OSHA’ https://europa.eu/!fX48HN, was concluded with 
the Commission Staff Working Document adopted on 09/04/2019. An action plan has been drafted for all 
recommendations and progress will be reported to the Governing Board and in the Annual Activity Report 2019.

The overall conclusions reflect that in the evaluation period the 4 agencies have:

• 
operated overall effectively;
•  delivered the planned outputs;
• 
• 

achieved the specific objectives laid down in their work programmes; and
contributed to the general objectives, particularly by providing in most cases timely contributions that fed into EU 
policymaking.

More specifically about the ETF:
• 

the ETF contribution “to partner country developments has been especially strong in respect of governance, 
systems and policy-making” in the partner countries;
the ETF is relevant for stakeholders in partner countries and
the key issues hampering the impact of the ETF were the varied capacity of partner countries to absorb ETF 
interventions, as well as sustainability of subsequent policy reforms.

• 
• 

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 330

Evaluation of the ETF activities in Work Based learning in VET, March 2019 https://europa.eu/!cw36Fw. The 
evaluation assessed the effectiveness and impact of the ETF actions in developing work-based learning in both South 
Eastern Europe and Turkey (SEET) and Eastern Partnership (EaP) countries during the period 2015 - 2018.

The main findings were that the ETF is well connected with international stakeholders and is highly involved in 
events and initiatives at EU level and its contributions in the IAG-TVET are highly valued. ETF publications such as 
the Handbook for policymakers and social partners on WBL; Handbook on Financing of WBL, WBL Readiness Tool 
are appreciated and used by development partners as they are practical and policy oriented.

Additionally, the ETF has been successful in connecting partner countries to international developments and provided 
the partner countries with examples and experiences from other (European) countries. All five candidate countries 
have been supported and have become members of the EAfA and made formal commitments to concrete actions for 
apprenticeships and WBL and in the Eastern Partnership (EaP), national stakeholders have been successfully engaged 
in Peer Learning Activities (PLA), study tours and e-learning courses.

The added value of the ETF in promoting work-based learning in the partner countries is that the Agency is able, 
more than other organisations, to combine in-depth understanding of the national context, the national needs and the 
EU priorities and developments to provide timely direct advice and feedback in a more flexible and tailored (non­
project-based) way.

The key recommendations arising from the report are that the ETF should consider to:

•  Use a differentiated approach to cluster countries for peer learning and exchange of experience, allowing for more 
cross-links between different countries based on the stage of development and the system weaknesses needing 
attention;
Strengthen the line of reasoning on how the set of ETF activities as a whole support country reforms;

• 
•  Continued cooperation with other international organisations and be more active in the framework of European 

Commission supported projects to contribute more to value addition and synergies;

•  Better align actions between the different ETF projects and approaches that contribute to developing employer 

engagement in the partner countries.

5.4  Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 331

* Local premises have been provided by local 
authorities on the basis of a convention that 
provides for the following main essential 
points: ETF to participate in the costs of 
refurbishing the premises to be used, ETF to 
pay a symbolic rent, ETF to participate in the 
costs of maintenance of the building
* General support is provided by Italy against 
unauthorized access or other forms of 
disturbances to the premises.
*ETF is authorized to install and operate 
communications systems.
* ETF official communication is not subject to 
any restrictions or to confidentiality breaches. 
*The Protocol of privileges and immunities is 
applicable to ETF.
* ETF, its assets and funds may not be subject 
to administrative or legal measures of 
constraints.
*Premises (including temporary premises) and 
buildings are inviolable, except in case of 
emergencies/ fire.
* ETF, its assets and funds are exempt from 
taxes or direct duties, except for taxes on 
public services.
* ETF is exempt from the payment of VAT for 
purchases of goods or service. The value of the 
exemption is established in the law applicable 
to international organizations in Italy.
* ETF imports and exports are exempted from 
customs duties, taxes, prohibitions or 
restrictions.
* Goods transported as hand baggage are 
treated as diplomatic luggage.
* ETF vehicles are exempted from any taxes, 
duties or fees or from any import prohibitions/ 
restrictions.
* ETF exempted from payment social security 
and health insurance contributions on salaries 
paid to staff, except for local agents.

None

*Staff immune from legal proceedings for acts performed 
in the exercise of their official duties.
* Staff exempted from taxes on salaries and emoluments 
paid by ETF.
* Staff, spouses and dependent members of family not 
subject to immigration restrictions or registration 
formalities for foreigners.
* For currency exchange staff has the same privileges as 
officials of equal rank in the diplomatic missions.
* Staff, spouses and dependent members of family 
receive assistance for repatriation in the event of 
international crises.
* Staff who is neither permanently resident in Italy at the 
time of their appointment, nor Italian, may, duty-free and 
without prohibitions and restrictions, import from the 
country of their last residence or the country of which 
they are nationals, when they first take up their post, for a 
period of one year from their appointment for a maximum 
of two shipments, their own furniture and personal 
effects, including a vehicle bought at the conditions of 
that country, which will be registered in special series.
* Staff may export, in the year following the date of 
cessation of their duties, without prohibitions and 
restrictions, their own furniture and personal effects, 
including vehicles.
* The ETF Director, spouse and dependent members of 
family, is granted privileges and immunities, facilities 
and concessions granted by the Italy to members of 
equivalent rank in the diplomatic corps in Italy.
* Staff, who is neither permanently resident in Italy at the 
time of their appointment nor Italian, may, when they 
first take up their post, for a period of one year from their 
appointment purchase a motor vehicle free from taxes 
and charges.
* Italy issues a special identity card to staff, spouses and 
dependent members of family to prove that the holder is 
ETF staff and enjoys privileges and immunities.

Part I - Decentralised agencies

Individual budgetary financial statements - ETF 332

2.3  Decentralised agencies of Heading 3 - Natural Resources and Environment

2.3. ! European Fisheries Control Agency - EFCA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Regulation (EU) 2019/473 of the 
European Parliament and of the Council.

19 March 2019

•  to coordinate control and inspection by Member States relating to the 
control and inspection obligations of the EU;

•  to coordinate the deployment of the national means of control and 
inspection pooled by the Member States concerned in accordance with this 
Regulation;

• to assist Member States in reporting information on fishing activities and 
control and inspection activities to the Commission and third parties;

• in the field of its competences, to assist Member States to fulfil their tasks 
and obligations under the rules of the Common Fisheries Policy;

•  to assist Member States and the Commission in harmonising the 
application of the Common Fisheries Policy throughout the EU;

•  to contribute to the work of Member States and the Commission on 
research into and development of control and inspection techniques;

• to contribute to the coordination of inspector training and the exchange of 
experience between Member States;

• to coordinate the operations to combat illegal, unreported and unregulated 
fishing in conformity with EU rules;

•  to assist in the uniform implementation of the control system of the 
common fisheries policy, including in particular:

1)  Organisation of operational coordination of control activities by 
Member States for the implementation of specific control and inspection 
programmes, control programmes related to illegal, unreported and 
unregulated (IUU) fishing and international control and inspection 
programmes

2) Inspections as necessary to fulfil the Agency’s tasks

•  to cooperate with European Border and Coast Guard Agency, and the 
European Maritime Safety Agency, each within its mandate, to support the 
national authorities carrying out coast guard functions, by providing 
services, information, equipment and training as well as by coordinating 
multipurpose operations.

In addition, among other competences:

1)  Operational coordination by the Agency shall cover control of all 

activities covered by the Common Fisheries Policy;

2)  Officials of the Agency may be assigned in international waters as 

Union inspectors;

3)  The Agency may acquire, rent or charter the equipment that is 

necessary for the implementation of the joint deployment plans;

4) The Agency shall, where appropriate:

(a) issue manuals on harmonised standards of inspections;

(b)  develop guidance material reflecting the best practices in the field of 
control of the Common Fisheries Policy, including on the training of 
control officials, and update this on a regular basis;

(c)  provide the Commission with the necessary technical and 
administrative support to carry out its tasks;

5)  With due regard to the different legal systems in the individual

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 333

Member States, the Agency shall facilitate cooperation between Member 
States and between them and the Commission in the development of 
harmonised standards for control in accordance with EU legislation and 
taking into account best practices in Member States and agreed 
international standards;

6)  Upon a notification by the Commission or of its own initiative the 
Agency shall set up an Emergency Unit, where a situation involving direct, 
indirect or potential serious risk to the Common Fisheries Policy is 
identified, and the risk cannot be prevented, eliminated, or reduced by 
existing means or cannot adequately be managed;

7)  The Agency shall contribute to the implementation of the EU 
Integrated Maritime Policy, and in particular conclude administrative 
agreements with other bodies in matters covered by Regulation (EU) 
2019/473 of the European Parliament and of the Council after approval by 
the Administrative Board.

8) The Agency shall, in cooperation with the European Border and Coast 
Guard Agency and the European Maritime Safety Agency, support national 
authorities carrying out coast guard functions at national and Union level 
and, where appropriate, at international level by:

(a)  sharing, fusing and analysing information available in ship reporting 
systems and other information systems hosted by or accessible to those 
agencies, in accordance with their respective legal bases and without 
prejudice to the ownership of data by Member States;

(b) providing surveillance and communication services based on state-of- 
the-art technology, including space-based and ground infrastructure and 
sensors mounted on any kind of platform;

(c)  building capacity by drawing up guidelines and recommendations and 
by establishing best practices as well as by providing training and 
exchange of staff;

(d) enhancing the exchange of information and cooperation on coast guard 
functions including by analysing operational challenges and emerging risks 
in the maritime domain;

(e)  sharing capacity by planning and implementing multipurpose 
operations and by sharing assets and other capabilities, to the extent that 
these activities are coordinated by those agencies and are agreed to by the 
competent authorities of the Member States concerned.

By this Decision, the Commission designated the EFCA as the body to 
carry out certain tasks under the IUU Regulation. These tasks are as 
follows:

•  transmit notifications, with copy to the Commission, on denials of 
landing or transhipment authorisations by third country vessels to flag 
State(s) and, if appropriate copies of these notifications, to Regional 
Fisheries Management Organisations in accordance with Article 11(3) of 
Regulation (EC) No 1005/2008;

•  upon request from the Commission, provide for the conduct of on-the- 
spot audits, alone or in cooperation with the Commission, to verify the 
effective implementation of agreed cooperation arrangements with third 
countries in accordance with Article 20(4), second subparagraph (c) of 
Regulation (EC) No 1005/2008;

•  communicate to Member States and flag States, with copy to the 
Commission, additional information submitted by the Member States to the 
Commission which is relevant for the establishment of the European Union 
IUU vessel list in accordance with Article 25(2) of Regulation (EC) No 
1005/2008;

•  transmit sightings reports to all Member States, with copy to the 
Commission, and, if appropriate, to the Executive Secretary of the relevant 
Regional Fisheries Management Organisation in accordance with Article 
48(4) of Regulation (EC) No 1005/2008;

•  transmit to the Executive Secretary of the relevant Regional Fisheries 
Management Organisation, with copy to the Commission, information 
from a Member State in response to a sighting report on one of its vessels 
from a contracting party to that Regional Fisheries Management 
Organisation in accordance with Article 48(5) of Regulation (EC) No 
1005/2008.

Commission Decision 2009/988/EU

18 December 2009

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 334

Regulation (EU) No 1380/2013 of the 
European Parliament and of the Council

11 December 2013

This regulation adopted the new Common Fisheries Policy. As regards the 
Agency:

•  the Union shall, including through the Agency, cooperate with third 
countries and international organisations dealing with fisheries, including 
Regional Fisheries Management Organisations, to strengthen compliance 
with measures, especially those to combat IUU fishing, in order to ensure 
that measures adopted by such international organisations are strictly 
adhered to.

•  Control and enforcement of the CFP shall in particular be based on and 
shall include cooperation and coordination between Member States, the 
Commission and the Agency;

The Agency may assist the expert group on compliance meetings as an 
observer.

This Regulation empowers the Agency to coordinate the surveillance and 
inspection activities for the EU in the NAFO Regulatory Area and to draw 
up, in cooperation with the Member States a plan for the EU participation 
in the international Scheme of control (art. 28).

20 May 2019

down 

conservation 

Regulation (EU) 2019/833 of the 
European Parliament and of the Council 
laying 
and
enforcement measures applicable in the 
Regulatory Area of the Northwest Atlantic 
Fisheries 
amending
Organisation, 
Regulation 2016/1627 and repealing 
Council Regulations (EC) No 2115/2005 
and (EC) No 1386/2007

Commission Implementing Regulation 
(EU) 433/2012

23 May 2012

This Regulation, in line with the Regulation (EU) 1236/2010 of the 
European Parliament and the Council, and in relation with the fishing 
activities in the NEAFC Regulatory Area, designs the Agency to:

•  Coordinate the surveillance and inspection activities of the EU in the 
area;

•  Prepare a plan in cooperation with Member States for the EU 
participation in the International Scheme of control;

•  Receive and prepare reports on inspection and infringement in the 
NEAFC area.

1.2  Seat

Vigo, Spain

1.3  Budget Line

08 10 01 : European Fisheries Control Agency

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

31

30

61

5

4

70

32

29

61

10

6

77

103,23%

96,67%

100,00%

200,00%

150,00%

110,00%

31

30

61

5

4

70

32

29

61

5

4

70

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 335

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

16 900 000

0

16 900 000

17 000 000

0

17 000 000

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

TOTAL REVENUES

1.5.2 Expenditure Overview

Revenues estimated by the agency

Budget Forecast

680 000

621 000

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

8 856 000

1 570 000

7 154 000

17 580 000

8 856 000

1 570 000

7 154 000

17 580 000

8 908 000

1 617 000

7 096 000

17 621 000

8 908 000

1 617 000

7 096 000

17 621 000

2  Human Resources

2.1 Establishment plan posts

&
3
o 0>
U -Ö
ÜSj « 
tío bJj
S a
ô a
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

2

1

2

6

6

13

1

2

1

2

6

6

13

1

2

1

2

7

5

13

1

2

1

2

2

7

5

11

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 336

1

2

1

2

2

7

5

11

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

32

6

3

3

8

2

6

1

29

31

7

3

3

8

2

6

1

30

1

32

6

3

3

8

2

7

1

32

6

3

3

8

2

7

29

29

31

7

3

3

8

2

7

30

61

61

61

61

61

61

61

61

61

61

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

1

3

1

5

1

8

1

10

1

3

1

5

1

3

1

5

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 337

2.2.2 Seconded National Experts

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

4

6

4

4

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

16 747 000

16 900 000

17 000 000

17 000 000

0,59%

240 700

162 945

258 957

258 957

58,92%

10 139

16 757 139

16 900 000

17 000 000

17 000 000

0,59%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

522 732

680 000

621 000

621 000

-8,68%

522 732

680 000

621 000

621 000

-8,68%

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 338

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

8 147 701

7 901 629

6 827 538

1 074 091

95 234

49 813

28 093

72 843

8 856 000

8 505 000

7 360 000

1 145 000

140 000

70 000

30 000

110 000

8 908 000

8 588 000

7 460 000

1 128 000

110 000

70 000

28 000

110 000

8 908 000

0,59%

8 588 000

7 460 000

0,98%

1,36%

1 128 000

-1,48%

110 000

-21,43%

70 000

28 000

110 000

0,00%

-6,67%

0,00%

89

1 000

2 000

2 000

100,00%

1 536 015

1 570 000

1 617 000

1 617 000

2,99%

370 336

610 965

78 111

41 399

47 605

73 500

253 751

60 348

407 000

571 000

77 000

40 000

55 000

72 000

293 000

55 000

407 000

555 000

53 000

40 000

55 000

72 000

380 000

55 000

407 000

0,00%

555 000

-2,80%

53 000

-31,17%

40 000

55 000

72 000

0,00%

0,00%

0,00%

380 000

29,69%

55 000

0,00%

7 497 864

7 154 000

7 096 000

7 096 000

-0,81%

17 181 580

17 580 000

17 621 000

17 621 000

0,23%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

8 082 477

7 866 945

6 819 930

8 856 000

8 505 000

7 360 000

8 908 000

8 588 000

7 460 000

8 908 000

0,59%

8 588 000

7 460 000

0,98%

1,36%

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 339

EXPENDITURE

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 047 015

1 145 000

1 128 000

1 128 000

-1,48%

95 234

140 000

110 000

110 000

-21,43%

48 513

24 819

46 877

70 000

30 000

110 000

70 000

28 000

110 000

70 000

28 000

110 000

0,00%

-6,67%

0,00%

89

1 000

2 000

2 000

100,00%

1 619 563

1 570 000

1 617 000

1 617 000

2,99%

398 489

628 620

121 098

42 903

48 221

68 386

266 886

44 960

407 000

571 000

77 000

40 000

55 000

72 000

293 000

55 000

407 000

555 000

53 000

40 000

55 000

72 000

380 000

55 000

407 000

0,00%

555 000

-2,80%

53 000

-31,17%

40 000

55 000

72 000

0,00%

0,00%

0,00%

380 000

29,69%

55 000

0,00%

7 088 615

7 154 000

7 096 000

7 096 000

-0,81%

16 790 655

17 580 000

17 621 000

17 621 000

0,23%

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 258,957.

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports EFCA request to maintain a stable number of establishment plan posts in 2021 compared to the 
Budget 2020 (61 posts).

Financial Resources

The Commission’s request for DB 2021 amounts to EUR 17 000 000. This is compliant with the Communication on the 
MFF of 27 May 2020. It will provide EFCA with the necessary means to ensure the continuity of its activities while 
seeking for efficiency gains.

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 340

4.1  Human Resources - Agency Request

4.1.1 Number of staff requested

EFCA requests to keep the current Establishment plan for 2021.

EFCA will enact a progressive phasing-out plan over the next four years in order to abide by the ceilings of CA and SNE 
approved by the budgetary authority.

4.1.2 Vacancy rate as of end 2019

On 31/12/2019 the vacancy rate for Temporary Agents was 0%.

On 31/12/2019 the number of Contract Agents was 10. In addition, there were 2 CAs funded by the PESCAO project.

On 31/12/2019 the number of SNE was 6. In addition, there were 2 SNE funded by the PESCAO project.

4.1.3 Standard abatement (’abatement forfaitaire’) applied 

N/A

4.1.4 Salary assumption for calculating salary line (% applied)

The estimations on salary expenditures are based on the current staffing situation and entitlement status extrapolated for 
the future period, and the recruitment plan aiming for full occupancy.

4.1.5 Correction coefficient used

From July 2019 the correction coefficient in Spain is 91.6.

4.1.6 Exchange rate used (if applicable)

N/A

4.2  Financial Resources - Agency request

4.2.1  Title 1

The staff expenditure (Title I) has been estimated taking into consideration a full occupation of the 61 posts under the 
draft establishment plan for 2021 and the corresponding step increases and estimated reclassifications. Overall, there is a 
0.6% increase in Title I. This increase is mainly due to the key parameters indicated by the Commission in the Budget 
Circular 2020 for updates of staff remuneration applicable starting in July 2019 (2.5% in 2020).

4.2.2  Title 2

In the case of Title II, an increase of 3% can be noted in 2021 due to the external services for the 5-year evaluation of 
EFCA which is due to be contracted in 2021.EFCA continues to streamline in this expenditure in general, and the 
investment in ICT and building for 2020-2021 is expected to be stable.

4.2.3  Title 3

The operational budget is proposed to be kept at the level of 2020. The budget structure of Title III has not changed in 
respect of 2020. EFCA has 4 activities for 2021 and therefore the relevant expenditure will be reflected accordingly in the 
budget.

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 341

4.3  Ad hoc grants and delegation agreements

The European Commission adopted the Project “Improved Regional Fisheries Governance in Western Africa” (PESCAO) 
by Decision C (2017) 2951 on 28 April 2017. This project allows to promote the fight against the IUU fishing in the area 
of West Africa through cooperation with thirteen countries in the area and two Regional Fisheries bodies, namely the 
Sub-Regional Fisheries Commission (SRFC) and the Fisheries Committee for the West Central Gulf of Guinea (FCWC). 
This grant was signed in 2018 and started implementation on the 01/01/2018. The grant contract of EUR 2.58 million is 
implemented in annual instalments from 2018 to 2022. For 2021, EFCA has estimated an instalment of 621 000 EUR.

In 2021 there will be 3 contract agents and 2 SNE funded by the PESCAO project.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Edificio Odriozola

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

3 350

350

3 700

52 680

García
-
Vigo

Av. 
Barbón, 4 
36201 
(Pontevedra) 
Spain

Spain

paid
by

Rent 
directly 
Spanish 
Authorities

TOTAL

3 350

350

3 700

52 680

5.1.2 Current building(s) Other comments

EFCA is using 7 floors (1st to 7th) of the building, the main entrance on the ground floor and 23 parking spaces. The 
main surface of the ground floor is occupied by a private bank.

The rent and building related costs from the owner of the building:

-  EUR 52 680/year for a yearly renewable 7th floor rent agreement + security arrangement on the basement for the 
duration of the occupation of the building by EFCA;

-  EUR 10 500/year for a yearly renewable building general maintenance agreement.

The Host Member State confirmed in 2017 the agreement to use an additional floor (500 m2) of the building currently 
occupied by the agency, without any additional rent costs for EFCA.

5.1.3  Building projects in the planning phase 

N/A

5.1.4  Building projects submitted to the European Parliament and the Council 

N/A

5.2 European Schools 

N/A

5.3 Evaluation

In line with Article 48 of the Founding Regulation of the Agency, every five years the Administrative Board shall 
commission an independent external evaluation of the implementation of EFCA’s Founding Regulation. The first five-

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 342

year external independent evaluation of the Agency for the period 2007-2011, showed an overall positive assessment of 
the governance and performance of EFCA. The second five-year external independent evaluation of the Agency for the 
period 2012-2016 was presented in June 2017, and, as stated in the report: “this evaluation reviewed the implementation 
of the Regulation during 2012-2016 against the evaluation criteria of follow-up on the last evaluation, relevance, 
coherence, utility, added value, efficiency, effectiveness, impact, sustainability and gender balance. Data collected with 
the help of extensive desk research, interviews with some 60 stakeholders, five case studies (focusing on specific EFCA 
activities) and five surveys of key stakeholders confirm EFCA’s positive performance across all evaluation criteria. This 
is mostly explained with EFCA successfully operationalising a role of ‘honest broker’ between the MS, EC and industry, 
allowing EFCA to achieve objectives in terms of MS cooperation and compliance, thus contributing to the level-playing 
field and the sustainable exploitation of living aquatic resources. EFCA’s strong performance was supported by adequate 
governance arrangements and working practices, with commendable efficiency efforts, e.g. use of e-administration”.

The Administrative Board issued recommendations to the European Commission regarding changes to the Founding 
Regulation, the Agency and its working practices. Both the evaluation findings and recommendations were made public: 
https://www.efca.europa.eu/en/librarv?f%5B0%5D=field library type%3A69.

The recommendations issued by the Administrative Board are being taken into consideration in the multiannual and 
annual work programmes of the Agency. In that respect, a roadmap has been prepared by ECFA to effectively monitor 
and follow up the Administrative Board recommendations. The Administrative Board is reported on the state of play of 
the recommendations at each bi-annual Administrative Board meeting.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

VAT exempted (invoices >300€)

VAT exempted for vehicle purchases, special ID cards

N/A

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 343

2.3.2 

European Environment Agency - EEA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Establishment of the European Environment Agency and the European 
environment information and observation network - established the 
objective of the EEA, 10 tasks to be carried out to achieve the objective, 
and priority areas of work

Following a first evaluation of the Agency as required in the Founding 
Regulation: the objective of the EEA was revised to include reference to 
sustainable development, some of the tasks were revised slightly, three 
new tasks were added, one priority area of work was added, enabling the 
management board to be extended to representatives on non-EU countries, 
the election of a bureau delegated to take executive decisions on behalf of 
the management board was enabled, an article listing possible further tasks 
for the Agency was deleted, and requirements for two further evaluations 
of the Agency were specified.

Revised Article 6 to indicate that Regulation (EC) No 1049/2001 of the 
European Parliament and of the Council of 30 May 2001 regarding access 
to European Parliament, Council and Commission documents shall apply 
to documents held by the Agency.

Council Regulation (EEC) No. 1210/90

07/05/1990

Council Regulation 933/1999

29/04/1999

Regulation (EC) No 1641/2003 of the 
European Parliament and of the

22/07/2003

Council (L 245 1 29.9.2003)

1.2  Seat

Copenhagen, Denmark

1.3  Budget Line

09 10 02 : European Environment Agency

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

61

63

124

72

20

216

60

60

120

61

19

200

98,36%

95,24%

96,77%

84,72%

95,00%

92,59%

67

63

130

72

20

222

67

63

130

74

20

224

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 344

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

41 972 000

5 629 131

47 601 131

42 211 000

5 643 695

47 854 695

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2 Expenditure Overview

1 275 000

11 954 000

13 229 000

3 010 000

3 010 000

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

27 925 531

27 925 531

27 925 531

27 925 531

4 652 500

4 652 500

4 652 500

4 652 500

15 023 100

47 601 131

15 023 100

47 601 131

15 276 664

47 854 695

15 276 664

47 854 695

2  Human Resources

2.1 Establishment plan posts

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

1

3

6

16

10

10

9

4

1

1

1

2

8

8

11

10

8

6

1

2

6

16

10

11

9

4

3

1

1

2

6

16

10

11

9

5

6

1

1

2

6

16

10

11

9

4

3

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 345

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

3

1

1

1

60

3

5

12

12

12

11

5

3

60

2

5

59

2

6

5

8

9

9

11

7

1

58

1

1

2

1

3

66

2

5

12

11

11

11

7

1

1

1

2

1

1

2

12

78

2

5

12

11

11

11

7

1

3

66

2

5

12

11

11

11

7

1

3

60

3

59

3

60

3

3

4

120

3

117

4

126

4

140

4

126

124

120

130

144

130

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

51

11

10

72

44

10

7

61

53

11

8

72

56

11

7

74

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 346

2.2.2 Seconded National Experts

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

20

19

20

20

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

39 733 971

41 972 000

46 458 440

42 211 000

0,57%

473 607

253 218

218 261

218 261

-13,81%

4 077 102

4 130 131

4 237 357

4 135 843

0,14%

950 102

1 003 131

1 110357

1 008 843

3 127 000

1 402 155

3 127 000

1 499 000

3127000

1 720 683

3 127 000

1 507 852

0,57%

0,00%

0,59%

45 213 228

47 601 131

52 416 480

47 854 695

0,53%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

Additional EU funding: contribution, grant and service level agreements

REVENUES

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

1 275 000

VAR
2021/2020
(%)

-100%

6 846 000

11 954 000

3 010 000

3 010 000

-74,82%

6 846 000

13 229 000

3 010 000

3 010 000

-77,25%

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 347

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Resources

Strategic Actions

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

25 844 759

27 925 531

30 900 130

27 925 531

0,00%

24 355 437

26 206 531

28 801 750

26 206 531

17 559 525

18 701 531

20 761 650

18 701 531

6 795 912

7 505 000

8 040 100

7 505 000

228 280

330 000

572 600

330 000

535 500

361 380

350 162

600 000

335 000

440 000

667 000

359 700

484 800

600 000

335 000

440 000

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

14 000

14 000

14 280

14 000

0,00%

4 559 214

4 652 500

4 970 350

4 652 500

0,00%

3 396 985

3 501 500

3 740 530

3 501 500

0,00%

332 047

589 577

3 050

231 094

250 000

642 000

12 000

237 000

266 000

699 840

12 240

241 740

250 000

642 000

12 000

237 000

0,00%

0,00%

0,00%

0,00%

6 461

10 000

10 000

10 000

0,00%

14 809 255

15 023 100

16 545 800

15 276 664

13 761 887

13 866 100

15 165 659

13 866 100

1,69%

0,00%

1 047 368

1 157 000

1 380 141

1 410 564

21,92%

45 213 228

47 601 131

52 416 280

47 854 695

0,53%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

25 844 759

27 925 531

30 900 230

27 925 531

0,00%

24 355 437

26 206 531

28 801 850

26 206 531

17 559 525

18 701 531

20 761 750

18 701 531

0,00%

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 348

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Resources

Strategic Actions

TOTAL

3.3  Budget Outturn

6 795 912

7 505 000

8 040 100

7 505 000

228 280

330 000

572 600

330 000

535 500

361 380

350 162

600 000

335 000

440 000

667 000

359 700

484 800

600 000

335 000

440 000

0,00%

0,00%

0,00%

0,00%

0,00%

14 000

14 000

14 280

14 000

0,00%

4 559 214

4 652 500

4 970 550

4 652 500

0,00%

3 396 985

3 501 500

3 740 530

3 501 500

0,00%

332 047

589 577

3 050

231 094

250 000

642 000

12 000

237 000

266 000

699 840

12 240

241 740

250 000

642 000

12 000

237 000

0,00%

0,00%

0,00%

0,00%

6 461

10 000

10 200

10 000

0,00%

14 809 255

15 023 100

16 545 800

15 276 664

13 761 887

13 866 100

15 165 659

13 866 100

1,69%

0,00%

1 047 368

1 157 000

1 380 141

1 410 564

21,92%

45 213 228

47 601 131

52 416 580

47 854 695

0,53%

A positive budgetary result is to be reimbursed to the Commission. The positive result for 2019 is EUR 218 261.

4  Justification of needs

Commission assessment

The overall EU contribution for 2021 is set at the level of EUR 42 211 000 (including EUR 218 261 of the 2019 outturn), 
in accordance with the Commission’s revised Multiannual Financial Framework proposal of 27th May 2020. In terms of 
staffing, the Commission supports the request of the agency for 130 Temporary Agents, 74 Contract Agents and 20 
Seconded National Experts.

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 349

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested 

Temporary Agents

2021 is the first year in a new strategic period for the EEA, which will include responses to the support needed for the 8th 
Environmental Action Programme.

In the following are the new tasks that can be envisaged in support of the 8th Environmental Action Programme 
described. This is an addition of 11 Temporary Agent posts to the establishment table:

Update of the monitoring framework of the Circular Economy (support to the CE scoreboard) and support to 

1. 
sectorial CE initiatives

Reporting on CE actions implementation, sustainable investments and monitoring the impact of EU finances CE 

2. 
investments

Support to the development of the EU Biodiversity strategy and development of a Biodiversity and Ecosystems 

3. 
monitoring framework, with emphasis to areas to be covered by new initiatives (soil, land and forests) (2 posts)

Biodiversity and Ecosystems health (with emphasis to freshwater and marine environments) as a contribution to 

5. 
Zero-Pollution (reduction of marine litter) and building a non-toxic environment

6. 
Integrated analysis of pollution impacts on environment and health and reporting on new (e.g. drinking water, 
water reuse, SEVESO, mercury) and cross-cutting areas of the Zero-pollution ambition of the Green Deal, in close 
cooperation with ECHA and EFSA

7. 
Reinforced capacity for integrated analysis and assessments of the various Green Deal policy areas (e.g. linking 
biodiversity with the zero pollution and Farm2Fork initiatives). This concerns also integrated assessments on the Floods 
Directive, Urban Waste Water but also Nitrates Directive and integration of freshwater and marine ecosystem-based 
approach in the economic transition (Annual Sustainable Growth Strategy) and climate

Strengthening the international dimension of environmental and climate monitoring, supporting environment and 

8. 
climate diplomacy and negotiations

Monitoring and evaluating national climate change adaptation policies and measures and its links with other 

9. 
environmental objectives

Support to Member States in monitoring and evaluating climate change mitigation policies and their links with air 

10. 
quality and the zero-pollution ambition

Monitoring of Human health and impacts of and adaptation to climate change by means of a virtual observatory 

11. 
of climate and health in the context of the Green Deal and its zero-pollution ambition for a toxic free environment

There are areas of the draft EEA strategy that are not included in the above, which are demands expressed by other 
stakeholders than the European Commission. This includes areas such as policy analysis focused on implementation and 
integration; Macroeconomic expertise in line with European green deal priorities, systems analysis in line with European 
Green Deal priorities and foresight capacities in support to the European Commissions led processes.

The Commission has in past years made several remarks of the absence of AST SC in the establishment table. Hence are 
three FG II converted to AST SC.

An AST post is converted to an AD post reflecting efficiency gains in dealing with administrative transactions and an 
increased demand for analytical capacities with the increased complexity in contractual arrangements.

It is envisaged that additional resources will be needed after 2021 in further support of the European Green Deal and other 
new legislation.

Contract Agents and Seconded National Experts

The number of Contract Agents financed by core funds is expected to increase in 2021 with three Contract Agent posts in 
support of the 8th Environmental Action Programme.

1. Improving the monitoring of the 8th EAP and climate policies in the digital era - making full use of 
COPERNICUS data, integration of citizen science and other sources information for a dynamic environmental monitoring 
and implementation - improving the timeliness of delivery, visualisation and access to information (2 CAs)

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 350

Support to the development of the EU Biodiversity strategy and development of a Biodiversity and Ecosystems 

3. 
monitoring framework, with emphasis to areas to be covered by new initiatives

4.1.2  Vacancy rate as of end 2019

The vacancy rate for Temporary Agents/Officials at the end 2019 is 3.2% and the EEA expects the vacancy rate to remain 
low in the coming years.

The number of core contract agent positions was set to be 72. At year end the vacancy rate was 15.3%. The vacancy rate 
for contract agents is influenced by two main factors; a) the EEA does not offer indefinite contracts to this category of 
staff. This leads to a higher vacancy rate in certain years where the number of contracts ending are higher than normal. 
All vacant contract agent positions are under active recruitment.

b) EEA is forced to anticipate a reserve in core-funded positions in order to allow for the absorption on non-core funded 
Contract Agents. This occurs when there is gap between end of external funding and end of employment contract. Up to 
15 contract agents are funded on external assigned revenue. In 2020 the end of one Commission grant has to be planned 
for as an extension/renewal has not been concluded, hence this has had an impact on the vacancy rate.

Seconded National Experts (SNEs) stay typically up to four years in the Agency. EEA tends to make request for SNEs in 
bulk, for this reason the vacancy rate at year-end may be influenced more than the average picture during the year. Out of 
the 20 foreseen SNE’s 17 were in place at year end.

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

n/a

4.1.4 Salary assumption for calculating salary line (% applied)

The EEA has applied the rates as stipulated in the Budget Circular and added average cost for staff in Copenhagen on 
additional posts.

4.1.5 Correction coefficient used

Weighting factor unchanged compared to 2020

4.1.6 Exchange rate used (if applicable)

DKK exchange rate budgeted as unchanged

4.2  Financial Resources - Agency request

4.2.1  Title 1

Overview
The increase from 2020 to 2021 in the EU Subvention requested by the EEA has two main drivers:
A 2% inflationary increase (EUR 839,000) to the 2020 subvention to allow the continued delivery of the existing work 
programme.
An increase of EUR 3,647,000 (Title 1: EUR 2,422,000; Title 2: EUR 225,000; Title 3: EUR 1 million) to allow the EEA 
to deliver a number of new tasks requested by the Commission to support the 8th Environmental Action Programme.
Staff
The known and projected expected salary adjustments related to 2020 and 2021 are included in the forecast. For 2021 this 
is based on a 2% inflator.
In addition to the above, the increase in salaries and allowances is driven by the proposed increase to the establishment 
table of 11 TAs and an additional 3 CAs to deliver the new tasks for the 8th Environmental Action Programme described 
above.
Expenditures for recruitment reflects this increase in the establishment table.
EEA will in 2021 be chairing the EU agencies networking, which will mean increased travel expenses. 2021 will be a big 
year for the promotion of the State of The Environment Report, which further increases mission expenses. Mission

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 351

expenses are consequently expected to increase beyond the requirements linked to an increase in staff and the applied 
inflator.
The increases in training and socio-medical infrastructure are driven by the increase in the establishment table.

4.2.2  Title 2

Infrastructure and administrative expenditure
Expenditures in Title 2 reflects what is considered being the minimum expenses needed to run essential office facilities as 
well as governance structures. The EEA has initiated a project to have more open office spaces to realise savings in a 
medium to long-term perspective, but further investment is foreseen in 2021. The increases in moveable property 
and administrative expenditure reflect this and needs for the additional staff.

4.2.3  Title 3

Operational expenditure

The Title 3 budget to deliver the EEA’s existing work programme has been increased by the forecasted inflation rate of 
2%. Significant investments are also required to deliver the new tasks the EEA has been requested by the Commission to 
deliver under the 8th Environmental Action Programme. The increase in the Resources budget includes investments in IT 
infrastructure and development to deliver the additional data flows, monitoring and reporting. Dissemination of the 
data and reporting to stakeholders requires increases to publications and outreach budgets, and for expert meetings to 
allow increased interaction with member countries. Finally, the Strategic Actions budgets has been increased to fund 
contracts in delivering analytical studies as part of the new tasks.

4.3  Ad hoc grants and delegation agreements

The EEA has a delegation agreement with DG DEFIS to deliver Copernicus Land Monitoring Services and receives pre­
financing accordingly. The operational phase of the current delegation agreement concludes in Dec 2021; substantial 
contracting is being undertaken in 2020, tailing off in 2021 as the work is completed.

The EEA has entered into a new two-year grant agreement (referred to as IPA 2020) with DG NEAR under 
the Instruments for Pre-Accession Assistance to support and develop the Western Balkan countries in delivering 
environmental reporting. The agreement commences in Jan 2020, succeeding a previous series of agreements, and the 
pre-financing provided in 2020 covers the activities for the full period of the agreement

5  Other information

5.1  Buildings

5.1.1 Current building(s)

Host country 
(grant or 
support)

Building
present
value(€)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Down-town (centrally 
Kongens Nytorv 
located late 19th 
6
century building

2 Part of a down-town 
Kongens Nytorv 
8
(centrally 
located)
late 19th century 
building

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

4 576

2 624

7 200

2 100 000 Commercial 

lease agreement 
valid until one oí 
the 
parties
denounces it

1 436

1 304

2 740

700 000 Commercial 

lease agreement 
valid until one of 
the 
parties
denounces it

TOTAL

6 012

3 928

9 940

2 800 000

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 352

5.1.2  Current building(s) Other comments

EEA has signed and amendment to the lease contract setting the notice period to 18 months. If further space saving 
projects are to be done (I.e. turning small offices in to open plan) the notice period is likely to be further increased as a 
demand from the owner.

5.1.3  Building projects in the planning phase 

none

5.1.4  Building projects submitted to the European Parliament and the Council 

none

5.2  European Schools

The European School has now opened in its own custom-built premises in the Carlsberg district of Copenhagen. From 
the start of the 2018 academic year, and initially in temporary accommodation, the primary section of the school is fully 
opened, and additionally the first classes of the secondary section, S1 and S2 (equivalent to classes 6 and 7 in the Danish 
schooling) have also opened for students. Unfortunately, there has been an insufficient number of students to open the 
S2 English section. It is planned to introduce class S5 (being the equivalent of the Danish first year of gymnasium) in the 
following academic year starting in August 2020. It is expected that the school will be fully operational with all classes 
open by the start of the 2022 academic year.

The third language section (French) has started in 2019

5.3  Evaluation

Between 2016 and 2018 the European Commission carried out an evaluation of the EEA/Eionet including also the 
Founding Regulation. The evaluation covers the period mid-2012 until end-2016 and takes into account the previous 
evaluations of the agency (such as that from April 2013). The evaluation follows the Better Regulation Guidelines and 
thus includes analysis of five main themes: effectiveness, efficiency, relevance, coherence and European added value.

The overall conclusion of the evaluation is that the EEA and EIONET fulfil the main objectives set by the Founding 
Regulation. The evaluation assessed that the EEA and EIONET continue to be relevant, and provide EU value added by 
implementing the multi-annual work programmes in a largely effective, efficient and coherent way.

The evaluation recognised the EIONET is a unique network of environment and climate expertise that provides essential 
expertise in many areas and contributes e.g. through the European Topic Centres to the efficiency of the EEA's work. 
There was margin for improvement in the information on EIONET activities, the clarification of the role and better 
visibility of the value added of the various EIONET components and how these interact with the EEA and the 
Commission services, notably in the area of reporting.

EEA and EIONET were seen as essential data providers both for the Commission and also for member countries. While 
data collection are seen as working efficiently in all climate and many environmental fields, they did not always yet fully 
benefit from new technologies, such as Copernicus. The evaluation identified that these additional requests demonstrate 
recognition that EEA and its network provide unique value for money. While additional but temporary resources 
accompanied some of these specific requests, EEA had to adjust to a nominal freezing of the EU core subsidy and 
corresponding human resource reduction in line with the Commission policy for decentralised agencies.

The evaluation further concluded that EEA has proven to be reliable in providing the necessary information to support EU 
policy making and had adapted very well to new EU policy developments. The evaluation also noted that these 
accomplishments had been achieved against a backdrop of decreasing staff resources and increasing demand from the 
Commission to support new legislation on both environment and climate sides as well as support for Copernicus.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 353

Agency privileges

Privileges granted to staff

The Agency has diplomatic status

Since 1st April 2017 Agency staff have the option to be 
registered either with Danish Protocol or with a full CPR in 
the Danish system. Senior management have full diplomatic 
status

Agency statutory staff receive education 
allowances in line with the Staff 
regulations

The Agency has exemption from 
VAT. The Agency pays the VAT on 
Danish invoices then claims it back 
from the Danish Protocol.

Externally recruited Agency staff can buy one car free of 
VAT and registration tax within a period of one year as from 
the date of taking up duties

No specific privileges. Agency staff have 
access to day care facilities within 
Denmark but this can be problematic for 
those staff who wish to or need to 
register via the Protocol Dept. rather 
than via the normal immigration services 
(thus obtaining a full 'CPR' number).

Part I - Decentralised agencies

Individual budgetary financial statements - EFCA 354

2.3.3 

European Chemicals Agency - ECHA

The information on the Environmental directives and International conventions strand of ECHA is presented in paragraph 
2.1.10.

Part I - Decentralised agencies

Individual budgetary financial statements - ECHA 355

2.4  Decentralised agencies of Heading 4 - Migration and Border Management

2.4.1 

European Asylum Support Office - EASO

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

(EU) 

No
Regulation 
439/2010 of the European 
Parliament and of the 
Council establishing 
a
European Asylum Support 
Office

19 May 2010

EASO’s mission is to contribute to the implementation and development of the CEAS by 
providing support and facilitating, coordinating and strengthening practical cooperation among 
Member States as an independent centre of expertise on asylum. EASO’s main tasks are:

- providing practical and technical support to Member States and the EU Institutions;

-  providing operational support to Member States that have specific needs and to Member 
States subject to particular pressure on their asylum and reception systems caused by sudden 
and extra-ordinary situations of arrivals on their territory; and

- providing scientific input for EU policymaking and legislation in all areas having a direct or 
indirect impact on asylum and migration.

1.2  Seat

Valetta (Malta)

1.3  Budget Line

10  10 01 : European Asylum Support Office (EASO)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

179

105

284

95

4

383

132

82

214

72

9

295

73,74%

78,10%

75,35%

75,79%

225,00%

77,02%

231

135

366

123

11

500

231

135

366

123

11

500

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

114 073 000

0

114 073 000

142 114 334

0

142 114 334

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 356

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

p.m.

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

38 607 200

38 607 200

45 425 568

45 425 568

13 931 700

13 931 700

14 300 176

14 300 176

61 534 100

61 534 100

82 388 590

82 388 590

114 073 000

114 073 000

142 114 334

142 114 334

2  Human Resources

2.1  Establishment plan posts

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

2

4

2

15

15

41

57

19

23

179

1

3

2

5

4

21

29

26

41

132

1

3

5

3

16

22

58

70

30

23

1

3

6

4

18

24

63

75

40

20

1

3

5

3

16

22

58

70

35

18

231

254

231

10

2

4

18

4

20

4

18

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 357

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

40

45

8

2

105

27

39

1

13

82

49

55

9

135

53

61

11

149

49

55

9

135

284

214

366

403

366

284

214

366

403

366

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

49

36

10

95

32

28

12

72

64

49

10

123

64

48

11

123

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

4

9

11

11

3  Financial Resources

3.1  Revenues

3.1.1  General revenues

REVENUES

General revenues

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 358

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

96 686 000

114 073 000

142 114 334

142 114 334

24,58%

2 653 157

5 745 581

4 303 620

-25,10%

5 331 003

5 331 003

919 913

p.m.

p.m.

p.m.

102 936 916

114 073 000

142 114 334

142 114 334

24,58%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

919 913

p.m.

919 913

p.m.

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

24 816 896

38 607 200

45 425 568

45 425 568

17,66%

18 029 440

32 156 600

39 373 398

39 373 398

22,44%

14 280 637

26 202 100

31 108 163

31 108 163

18,72%

3 748 803

5 954 500

8 265 235

8 265 235

38,81%

714 460

897 600

624 320

624 320

-30,45%

466 723

650 000

669 500

669 500

3,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 359

EXPENDITURE

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Information, Analysis and Knowledge 
Development

Support for MS pratical cooperation

Operational support

Cooperation with civil society and 
stakeholders

EUAA monitoring of application of the CEAS

Protection of fundamental rights

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 838 077

2 290 000

2 210 000

2 210 000

-3,49%

492 995

730 000

3 273 249

1 873 000

1 952

10 000

751 900

1 786 150

10 300

751 900

3,00%

1 786 150

-4,64%

10 300

3,00%

12 077 824

13 931 700

14 300 176

14 300 176

2,64%

6 112 703

6 740 000

6 535 000

6 535 000

-3,04%

3 877 291

4 561 700

5 056 476

5 056 476

10,85%

2 087 830

2 630 000

2 708 700

2 708 700

2,99%

55 167 741

61 534 100

82 388 590

82 388 590

33,89%

2 329 305

2 405 852

3 610 000

3 610 000

50,05%

5 593 165

8 284 786

9 823 236

9 823 236

18,57%

46 928 723

50 321 358

68 361 875

68 361 875

35,85%

316 548

522 104

593 479

593 479

13,67%

92 062 461

114 073 000

142 114 334

142 114 334

24,58%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

22 866 865

38 607 200

45 425 568

45 425 568

17,66%

18 029 440

32 156 600

39 373 398

39 373 398

22,44%

14 280 637

26 202 100

31 108 163

31 108 163

18,72%

3 748 803

5 954 500

8 265 235

8 265 235

38,81%

573 987

897 600

624 320

624 320

-30,45%

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 360

EXPENDITURE

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Information, Analysis and Knowledge 
Development

Support for MS pratical cooperation

Operational support

Cooperation with civil society and 
stakeholders

EUAA monitoring of application of the CEAS

Protection of fundamental rights

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

376 515

650 000

669 500

669 500

3,00%

1 578 869

2 290 000

2 210 000

2 210 000

-3,49%

238 995

730 000

751 900

751 900

3,00%

2 067 108

1 873 000

1 786 150

1 786 150

-4,64%

1 951

10 000

10 300

10 300

3,00%

7 883 835

13 931 700

14 300 176

14 300 176

2,64%

4 862 330

6 740 000

6 535 000

6 535 000

-3,04%

1 514 963

4 561 700

5 056 476

5 056 476

10,85%

1 506 542

2 630 000

2 708 700

2 708 700

2,99%

56 130 199

61 534 100

82 388 590

82 388 590

33,89%

2 518 627

2 405 852

3 610 000

3 610 000

50,05%

4 740 562

8 284 786

9 823 236

9 823 236

18,57%

48 578 971

50 321 358

68 361 875

68 361 875

35,85%

292 039

522 104

593 479

593 479

13,67%

86 880 899

114 073 000

142 114 334

142 114 334

24,58%

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): 

EUR 4 303 620.32 .

4  Justification of needs

Commission assessment 

Human Resources

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 361

The Commission does not support the Agency’s request for 50 additional staff in the establishment plan, as all staff 
numbers are to remain stable in 2021, unless an increase request is supported by a corresponding new legislative financial 
statement.

Financial Resources

The Agency has requested an EU contribution of EUR 142 114 334.

The Commission supports the Agency in the request for increased funding in 2021 to reflect the planned increased levels 
of operational activities, particularly in the Member States most affected by migratory pressures, as well as the 
preparatory activities for the new and expanded mandate being implemented ahead of the pending adoption of the new 
Regulation (EUAA). The Commission proposal takes into account half of the projected budget increase of the new 
Regulation which is pending adoption.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

Number of staff requested for 2021 is 550.

4.1.2 Vacancy rate as of end 2019

The vacancy as of end of 2019 for total staff is 24.36%

This takes into consideration 11 SNE positions (instead of 4 shown in point 2.2.2) as they were included in the Legislative 
Financial Statement for Amended Proposal for a Regulation of the European Parliament and of the Council on the 
European Union Agency for Asylum and repealing Regulation (EU) No 439/2010 (COM(2018)64).

4.1.3  Standard abatement (’abatement forfaitaire’) applied

4.1.4  Salary assumption for calculating salary line (% applied)

4.1.5  Correction coefficient used 

92%

4.1.6  Exchange rate used (if applicable)

4.2  Financial Resources - Agency request

4.2.1  Title 1

As the Agency’s mandate and tasks are expanding, it envisages that in the period 2020 to 2021 the staff will increase in 
line with the EUAA legislative financial statement. Additional staff are required to deliver on EASO’s existing tasks 
requested of the agency by the relevant EU institutions, as well as to cater for additional tasks in the EUAA proposal.

In the coming years, the Agency will continue to identify and implement improvements to its systems and procedures.

The Agency estimates that by 2021 the total budget could reach EUR 142.1 million. This would enable the Agency to 
fulfil the new mandate and tasks entrusted to it by the European Union. The EU contribution will be proportionally 
complemented by the one due from Associated countries: the Principality of Liechtenstein, the Kingdom of Norway and 
the Swiss Confederation. The Agency may also be managing resources stemming from grants signed with other entities to 
continue existing projects or start new ones.

EASO will work closely with the Commission to evaluate any additional budget needs for the coming years, as the 
budgets for 2021 and 2022 are needs-based and based on the Agency’s current mandate, and are therefore subject to a

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 362

revision. The following table shows the expected evolution of the budget in the period 2019 to 2022 according to the 
Agency’s actual financial needs. _______________ _____________________________ ______________

Expenditure type

Title

(EU contribution C1 + 
Associate 
Countries
contribution R0)

2019

(€)

2020

(€)

2021

(€)

2022

(€)

1

2

3

Staff expenditure

27,285,300

38,607,200

45,425,568

46,184,525

Infrastructure 
operating expenditure

and

12,897,200

13,931,700

14,300,176

13,482,681

Operational expenditure

61,834,503

61,534,100

82,388,590

84,860,248

Total expenditure

102,017,003

114,073,000

142,114,334

144,527,454

4.2.2 Title 2

4.2.3  Title 3

A major operational expense on Title 3 of the Agency’s budget is the provision of experts for asylum support teams 
deployed in the operational hotspots, as well as potential deployments in migration management support teams. The 
resources engaged by the Agency include Member State experts and individual experts nominated by Member States, as 
well as interpreters, cultural mediators, interim caseworkers and interim support staff engaged from service providers by 
means of framework contracts. The successful implementation and sustainability of the new fully-fledged Agency will 
depend on the availability of the required resources

4.3  Ad hoc grants and delegation agreements

On 20 December 2018, EASO signed together with DG NEAR the Grant Contract for the implementation of the 
"Regional Support to protection-sensitive migration management in the Western Balkans and Turkey, IPA Phase II, 
Contract 3". The total eligible cost is of EUR 1,475,500 with an implementation period of 24 months beginning on 1st 
July 2019. The first pre-financing amounting EUR 742,040.50 was received on 24 January 2019. EASO is planning to 
request the second pre-financing in Q3 2020.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 EASO premsis

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

9 208

3 082

12 290

Xatt l-Għassara 
tal-Għeneb 
(Winemakers 
Wharf), Valletta 
Harbour, Malta

Administrative
agreement

2 069 356 19 June 2011 - 
18 June 2020, 
possible
extension mutual 
consent of 3 
years each

The Maltese 
Government 
gave support 
in kind to the 
value of circa 
€500,000.

2 Operational office in 

Rome, Italy

Via 
Novembre,
Rome

IV

540

540

260 346 March 2016 - 30 
April 2022

3 Operational office in 

Athens, Greece

Office on El. 
Venizelou 
(Panepistimiou) 
Street, Athens

1 342

1 342

144 728 1 

February
2017-31 January 
2020

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 363

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

4 Operational office in 

Nicosia, Cyprus

4th floor, of 
Cronos Court, 
66 Archbishop 
Makariou 
III
Avenue,
Nicosia, Cyprus

5 Liaison office in 
Brussels, Belgium

on

Office 
Avenue 
d’Auderghem, 
Brussels

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

303

303

48 000 12 months non­
renewable

42

42

9 857

Host country 
(grant or 
support)

Building
present
value(€)

TOTAL

11 435

3 082

14 517

2 532 287

5.1.2 Current building(s) Other comments

Headquarters in Malta
The principal building project in the execution phase relates to the Agency’s headquarters extension in Valletta Harbour, 
Malta. In view of the expanding role of the Agency and increase in staff, the Agency’s building strategy was to acquire 
additional office space within its current location in close collaboration with Transport Malta and the Government of 
Malta, which are the co-owners of the building.

Following approvals granted by Council and European Parliament in May 2016, the Agency extended its office space in 
the same office complex. Currently, necessary refurbishment of Block B is underway (end by Q4 2020).

Mobile and fixed office space (non-administrative appropriations)
The Agency has put in place mobile offices (containers) in Italy and in Greece for the Agency staff in the hotspots. In 
2017, the Agency signed a lease for 600 sqm of office space on the island of Lesvos to improve the working conditions 
and safety of staff and experts in the hotspots and to provide much-needed additional space.

Office space has also been leased in Nicosia in 2017, for use as working space for the Agency staff, experts, interim staff 
and interpreters deployed by the Agency in Cyprus. In December 2019 the Agency launched a new procedure for the 
office space. The contract for a lease of facilities and ancillary services was signed on 12 December 2019 for a period of 
12months (non-renewable).

5.1.3  Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

The Agency needs to attract, engage and retain staff of the highest standards of ability, efficiency and integrity, recruited 
on the broadest possible geographical basis from among nationals of EU Member States and associate countries. Statutory 
staff members of EU institutions, including some EU agencies, enjoy free access to European schools under the condition 
that they have a contract of at least one year. However, there are no European schools in Malta. The Agency considers it 
necessary to support its statutory staff members whose children attend fee-paying private/international schools while in 
active employment. In this respect, the Management Board adopted in August 2016 two Decisions regarding the pre­
school and school costs reimbursement enabling the Agency to conclude service contracts with childcare facilities and 
private/international schools not only in Malta but also in other places of assignment. Pre-school and school attendance is 
therefore considered as cost-free for children of the Agency’s statutory staff. End 2017, the Agency had ten service level 
agreements in place with education establishments offering pre-school care and six agreements with primary and 
secondary schools in Malta. In addition, two agreements were signed in other places of employment of the Agency staff 
other than Malta (Warsaw and Athens).

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 364

5.3 Evaluation

The last independent external evaluation, covering the period since the establishment of the Office in 2010, was 
conducted between October 2014 and July 2015. Based on the findings, an action plan was developed and presented to 
the EASO Management Board in June 2016. The next five-year evaluation would have been due in 2019 but has not been 
carried out in view of the issuing of the proposal for a new Regulation for the agency. The first evaluation of the EUAA 
will be due no later than three years from the entry into force of the Regulation, and every five years thereafter.

5.4  Privileges and immunities

The Seat Agreement between the Government of Malta and the former EASO was signed in 2011. The agreement 
describes the privileges and immunities that the Agency’s statutory staff benefit from. The main advantages are VAT- 
exempted purchases, the details of which are available in the document published in the following link:

https://www.easo.europa.eu/sites/default/files/EASQ%20SEAT%20AGREEMENT%20EN%20and%20MT.pdf

The Seat Agreement continues to apply to the EUAA.

Part I - Decentralised agencies

Individual budgetary financial statements - EASO 365

2.4.2 

European Border and Coast Guard Agency - EBCGA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Regulation (EU) 2019/1896 of the 
European Parliament and of the 
Council of 13 November 2019 on 
the European Border and Coast 
Guard and repealing Regulations 
(EU) No 1052/2013 and (EU) 
2016/1624

Regulation (EU) 2018/1240 of the 
European Parliament and of the 
Council of 12 September 2018 
establishing a European Travel 
Information and Authorisation 
System (ETIAS) and amending 
Regulations (EU) No 1077/2011, 
(EU) No 515/2014, (EU)
2016/399, (EU) 2016/1624 and 
(EU) 2017/2226 (OJ L 236, 
19.9.2018, p. 1)

Regulation (EU) No 656/2014
establishing the rules for the 
surveillance of the external sea 
borders in the context of 
operational cooperation 
coordinated by Frontex

Regulation (EU) No 1052/2013 
establishing the European Border 
Surveillance System (Eurosur)

Reference acts

13/11/2019 This regulation establishes a European Border and Coast Guard to ensure 
European integrated border management at the external borders with a view to 
managing those borders efficiently in full compliance with fundamental rights 
and to increasing the efficiency of the Union return policy.

12/09/2018 This Regulation establishes a European Travel Information and Authorisation 
System (ETIAS) within which the ETIAS Central Unit will be part of Frontex. 
The ETIAS Central Unit should be responsible for verifying, in cases where the 
automated application process has reported a hit, whether the applicant’s 
personal data correspond to the personal data of the person having triggered that 
hit. Where a hit is confirmed or where doubts remain, the ETIAS Central Unit 
should initiate the manual processing of the application. It should also carry out 
regular audits of the processing of applications and of the implementation of the 
ETIAS screening rules. It should furthermore be responsible for fulfilling a 
number of support tasks such as ensuring the necessary notifications are sent 
and providing information and support. It should be operational 24 hours a day, 
7 days a week.

15/05/2014 In accordance with this Regulation:

- Frontex must establish its operational plans for sea operations.

-new elements for Frontex coordinated joint operations at sea, such as on the 
protection of fundamental rights, on interception, disembarkation and on SAR 
have been included.

22/10/2013 Frontex shall assist to the development and operation of a European border 

surveillance system and a common information-sharing environment, including 
interoperability of systems, in particular by establishing, maintaining and 
coordinating the EUROSUR framework; establishing and maintaining the 
EUROSUR communication network, the European situational picture, the 
common pre-frontier intelligence picture and coordinating the application of 
surveillance tools. The Agency may also process personal data.

Regulation (EU) 2019/817 of the European Parliament and of the Council of 20 May 2019 on establishing a framework 
for interoperability between EU information systems in the field of borders and visa and amending Regulations (EC) 
No 767/2008, (EU) 2016/399, (EU) 2017/2226, (EU) 2018/1240, (EU) 2018/1726 and (EU) 2018/1861 of the 
European Parliament and of the Council and Council Decisions 2004/512/EC and 2008/633/JHA

1.2  Seat

Warsaw, Poland.

1.3  Budget Line

11  10 01 : European Border and Coast Guard Agency (Frontex)

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 366

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

565

294

859

577

194

1630

284

83

367

199

168

734

50,27%

28,23%

42,72%

34,49%

86,60%

45,03%

525

525

1050

730

220

2000

525

525

1050

730

220

2000

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

1.5.1.1  General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

428 160 041

31 795 000

459 955 041

575 156 884

42 712 000

617 868 884

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2 Expenditure Overview

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Earmarked Expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

88 631 876

88 631 876

122 961 868

122 961 868

43 719 012

43 719 012

46 053 320

46 053 320

327 604 153

327 604 153

448 853 696

448 853 696

459 955 041

459 955 041

617 868 884

617 868 884

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 367

2  Human Resources

2.1  Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

7

18

28

16

29

151

126

98

90

565

5

11

25

64

101

88

294

4

6

20

23

14

20

88

69

28

12

284

4

9

14

6

13

34

3

83

1

1

11

24

35

21

34

174

122

64

38

525

5

11

16

27

463

3

525

1

13

20

40

60

45

80

130

70

43

23

525

3

7

12

20

40

140

303

525

1

2

15

25

33

23

58

170

106

58

34

525

2

6

9

18

35

453

2

525

859

367

1050

1050

1050

859

367

1050

1050

1050

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 368

 
 
 
2.2  External personnel

2.2.1  Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

266

287

7

17

577

81

88

9

21

199

334

364

15

17

730

587

100

25

18

730

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

194

168

220

220

3  Financial Resources

3.1 Revenues

3.1.1  General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

307 289 000

428 160 041

575 156 884

575 156 884

34,33%

16 339 012

8 207 263

8 207 263

-49,77%

22 818 000

31 795 000

42 712 000

42 712 000

34,34%

22 818 000

31 795 000

42 712 000

42 712 000

34,34%

330 107 000

459 955 041

617 868 884

617 868 884

34,33%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 369

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

4 111 516

6 673 261

10 784 777

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

3.2  Expenditure

3.2.1  Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

49 732 100

88 631 876

122 961 868

122 961 868

38,73%

46 438 575

80 175 000

113 063 118

113 063 118

41,02%

30 049 874

51 675 000

72 608 623

72 608 623

40,51%

16 388 701

28 500 000

40 454 495

40 454 495

41,95%

Expenditure relating to Staff recruitment

616 142

2 100 000

2 500 000

2 500 000

19,05%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

European Standing Corps

622 598

60 000

662 667

1 332 118

1 036 876

1 125 000

1 125 000

8,50%

300 000

1 100 000

3 400 000

500 000

2 000 000

3 253 750

500 000

66,67%

2 000 000

81,82%

3 253 750

-4,30%

520 000

520 000

520 000

0,00%

30 268 302

43 719 012

46 053 320

46 053 320

5,34%

9 543 582

17 076 000

17 417 520

17 417 520

2,00%

14 782 079

17 515 012

20 800 000

20 800 000

18,76%

1 464 442

2 236 408

174 700

1 320 000

4 032 000

350 000

452 000

452 000

-65,76%

3 926 000

3 926 000

-2,63%

501 600

501 600

43,31%

1 124 827

2 100 000

1 630 200

1 630 200

-22,37%

942 264

1 326 000

1 326 000

1 326 000

0,00%

249 570 467

327 604 153

448 853 696

448 853 696

37,01%

61 723 027

89 908 240

193 800 000

193 800 000

115,55%

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 370

EXPENDITURE

Agency equipment (own and MS)

Return activities

Information and data analytics

Fundamental rights activities

Strengthening capacities

Special projects

Horizontal operational support

Operational reserve (art.115(14))

Title 4 - Earmarked Expenditure

External Relations

Copernicus

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

85 739 132

100 319 945

100 828 395

100 828 395

0,51%

66 201 058

67 879 704

90 000 000

90 000 000

32,59%

10 228 140

22 707 012

23 302 400

23 302 400

2,62%

264 167

1 000 000

10 769 030

13 123 373

1 280 000

6 400 000

1 280 000

28,00%

6 400 000

-51,23%

2 332 293

15 800 000

16 666 333

16 666 333

5,48%

12 313 620

11 645 704

5 220 175

9 600 000

6 976 568

9 600 000

-17,57%

6 976 568

33,65%

329 570 869

459 955 041

617 868 884

617 868 884

34,33%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

48 763 643

88 631 876

122 961 868

122 961 868

38,73%

46 415 332

80 175 000

113 063 118

113 063 118

41,02%

30 049 874

51 675 000

72 608 623

72 608 623

40,51%

16 365 458

28 500 000

40 454 495

40 454 495

41,95%

445 504

2 100 000

2 500 000

2 500 000

19,05%

471 701

29 260

405 228

996 618

1 036 876

1 125 000

1 125 000

8,50%

300 000

1 100 000

3 400 000

500 000

2 000 000

3 253 750

500 000

66,67%

2 000 000

81,82%

3 253 750

-4,30%

520 000

520 000

520 000

0,00%

19 233 544

43 719 012

46 053 320

46 053 320

5,34%

8 947 774

17 076 000

17 417 520

17 417 520

2,00%

6 748 333

17 515 012

20 800 000

20 800 000

18,76%

626 173

1 234 984

132 533

1 320 000

4 032 000

350 000

452 000

452 000

-65,76%

3 926 000

3 926 000

-2,63%

501 600

501 600

43,31%

1 002 673

2 100 000

1 630 200

1 630 200

-22,37%

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 371

EXPENDITURE

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

European Standing Corps

Agency equipment (own and MS)

Return activities

Information and data analytics

Fundamental rights activities

Strengthening capacities

Special projects

Horizontal operational support

Operational reserve (art.115(14))

Title 4 - Earmarked Expenditure

External Relations

Copernicus

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

541 074

1 326 000

1 326 000

1 326 000

0,00%

160 212 083

327 604 153

448 853 696

448 853 696

37,01%

38 290 346

89 908 240

193 800 000

193 800 000

115,55%

51 798 358

100 319 945

100 828 395

100 828 395

0,51%

49 694 079

67 879 704

90 000 000

90 000 000

32,59%

5 244 258

22 707 012

23 302 400

23 302 400

2,62%

115 789

1 000 000

6 242 717

13 123 373

1 280 000

6 400 000

1 280 000

28,00%

6 400 000

-51,23%

201 295

15 800 000

16 666 333

16 666 333

5,48%

8 625 241

11 645 704

5 220 175

9 600 000

6 976 568

9 600 000

-17,57%

6 976 568

33,65%

228 209 270

459 955 041

617 868 884

617 868 884

34,33%

First estimate of the 2019 surplus to be reimbursed to the EU budget (as assigned revenue): EUR 8 207 263.

4  Justification of needs 

Commission assessment

Regulation EU 2019/1896 entered into force on 4 December 2019. Its operationalisation is a top EU priority, in particular 
reaching the full readiness of the European Border and Coast Guard Standing Corps for its first deployment on 1 January 
2021. The corps is expected to reach its full capacity of 10 000 officers in coming years.

Human Resources

The human resources are in line with the revised LFS of April 2019. This LFS also includes the posts foreseen in the LFS 
of the Commission Proposal (COM(2016)731) of the ETIAS Regulation (EU) 2018/1240.

In full accordance with the above, the level of temporary agents, contract agents and seconded national experts, remains 
stable in comparison with 2020. Therefore, the Commission supports a total of 1050 (525 AD and 525 AST) temporary 
agents in the Establishment plan of 2021, which also include the staff foreseen in the ETIAS Regulation.

The Commission supports a total 730 contract agents and 220 SNEs for 2021.

The low occupancy rate can be explained by the fact that 750 additional posts (375 TA and 375 CA posts) for the 
standing corps (Category 1 ) were allocated to the Agency in 2019 while the recruitments could not materialize in 2019. 
Following the call for interest in Q3 2019, the selection procedures are ongoing with a view to recruiting in spring 2020. 
The Commission considers the proposed reclassification of existing staff excessive and has therefore ensured that the 
Commission proposal is in line with expected upgrades in the Establishment plan according to the Staff Regulations.

Financial Resources

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 372

The Commission proposes an EU Contribution of EUR 575 156 884 million, in accordance with the Commission MFF 
2021- 2027 proposal of 27 May 2020.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

Based on the Regulation (EU) 2019/1896 that foresees the setting up of the European Border and Coast Guard Standing 
Corps during the period 2020-2027, Frontex is requesting for the year 2021 the overall total number of 2,000 staff (as 
foreseen in the Legislative Financial Statement COM(2018)631 final). According to the LFS, the total number of staff for 
the year 2021 is equivalent to the total number of staff for the year 2020, therefore no additional posts are requested 
compared to the year before.

4.1.2  Vacancy rate as of end 2019

The vacancy rate on 31 December 2019 was 24% for temporary staff (117 vacant posts out of 484 allocated posts), 9 % 
for contract agents (18 vacant posts out of 217 posts) and 13% for seconded national expert (26 vacant posts out of 194 
posts).

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

n/a

4.1.4  Salary assumption for calculating salary line (% applied)

4.1.5  Correction coefficient used 

In 2019: 68,6% - In 2020: 71,1%

4.1.6  Exchange rate used (if applicable) 

In 2019: 4,3631 - In 2020: 4,2515

4.2  Financial Resources - Agency request

4.2.1  Title 1

Title 1 is intended to finance expenses in relation to staff related expenditure, including progressive on-boarding of 
standing corps according to the new mandate of the Agency. The budget foreseen amounts to EUR 122.96m. This is an 
increase compared to 2020 budget.

4.2.2 Title 2

Title 2 is intended to finance expenses in relation to administrative expenditure. The budget foreseen amounts to EUR 
46.1m. This is an increase compared to 2020 budget.

4.2.3 Title 3

Title 3 is intended to finance expenses in relation to the operational activities, including standing corps related 
deployment costs and training, the financial compensation for Member States, return operations, acquisition of 
equipment. These amounts were adjusted considering the cut in the 2021 budget compared to the initial planning 
(legislative financial statement COM (2018) 631 rev 22.05.2019). The budget foreseen amounts to EUR 449m. This is an 
increase compared to 2020.

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 373

4.3  Ad hoc grants and delegation agreements

Grant agreement “Strengthening of Africa - Frontex Intelligence Community (AFIC) in the fight against organised crime 
and the smuggling of migrants” signed with EC (DG DEVCO) on the 10 August 2017; budget of up to EUR 4.0m for 
three years starting in September 2017.

Grant agreement “IPA II (Phase 2) (Regional Support to Protection-Sensitive Migration Management in the Western 
Balkans and Turkey - Phase II) total budget EUR 3.4m, implementation period of 24 months from 1 July 2019 to 30 June 
2021.

Grant agreement “EU4BS” (enhance border security in the Southern Neighbourhood, by fostering bilateral and regional 
co-operation) signed on the 1 December 2018; total budget of EUR 4m, implementation period of 36 months from 1 
December 2018 until 31 November 2021.

Delegation Agreement on “Copernicus 2015-2020” with the European Commission, represented by DG GROW, signed 
on 10 November 2015, entrusting Frontex the service component implementation tasks, in line with Regulation (EU) 
377/2014 establishing the Copernicus Programme. The indicative budget amounts to EUR 47.6m, implemented until 31 
December 2020.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

20 473

696

21 169

7 889 107 Until 31/12/2024 Lease agreement N/A

4 157

135

4 292

1 429 669 Until 31/12/2024 Lease agreement N/A

Host country 
(grant or 
support)

Building
present
value(€)

type

1 Warsaw Spire, office 

Warsaw

space (HQ)

2 Wronia 31, office 

Warsaw

sapce (HQ)

3 CCE, office space
4 HCG tower, office 

Brussels

Piraeus

space (EURTF)

5 Part of building, 
office space (EURTF)
6 Delegation of EU to 
Tourkey, office space 
(FLO)

Catania

Ankara

7 Delegation of the EU 
to the Republic ol 
Niger, office Space 
(FLO)

Niamey

Belgrade

8 Delegation of the 
European Union to 
the Republic of 
Serbia, office space 
(FLO)

9 Office space (FLO)

Sofia

1
0

1
1

1
2

Office space (FLO) Budapest

Office space (FLO)

Stockholm

Office space (FLO)

Bratislava

151

460

550

17

275

50

10

151

735

43 752 Until 31/12/2020 Lease agreement n/A

N/A

Greece

N/A
Memorandum of 
Understanding, 
Seat Agreement

600

Until 21/11/2021 Free 

Agreement

Loan

Municipality 
of Catania

27

16 224 N/A

60

12

72

31 584 N/A

26

4

30

9 780 N/A

Administrative
Arrangement

N/A

Administrative
Arrangement

N/A

Administrative
Arrangement

N/A

16

12

9

17

16

3 650 12/06/2019

12

9

17

N/A

N/A

N/A

Bulgaria

Memorandum of 
Understanding 
Financial 
arrangement

Memorandum of 
Understanding

Hungary

Memorandum of 
Understanding

Sweden

Memorandum of 
Understanding

Slovakia

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 374

# Building Name and 
type

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1
3

1
4

1
5

1
6

Office Space (FLO) Potsdam

Office Space (FLO)

Paris

Office Space (FLO) Rome

Office Space (FLO) Tallin

22

15

11

13

22

15

11

13

N/A

N/A

N/A

N/A

Cooperation
agreement

Germany

Administrative
arrangement

France

Memorandum of 
understanding

Italy

Memorandum of 
understanding

Estonia

TOTAL

26 009

1 182 27 191

9 423 766

5.1.2 Current building(s) Other comments

Newly adopted Regulation (EU) 2019/1896 of 13 November 2019 on the European Border and Coast Guard foresees 
further enhancement of Agency’s mandate and scope of operations and necessary staff growth, which will have an impact 
on the office space, resulting in increased expenditure for building-related appropriations.

At the beginning of 2020 Frontex leases for its headquarters a total of 25,461.48 square meters in two buildings: building 
B of the Warsaw Spire complex and the neighbouring building Wronia 31. Additional premises are used by EURTF and 
Frontex liaisons officers (FLOs) in several countries. Most of the surface is office space (including meeting areas); non­
office space consists of storages, corridors and common parts.

5.1.3  Building projects in the planning phase

On 13 May 2019 the Polish Ministry of the Interior and Administration handed over the land area on Racławicka Street 
132b cleaned, cleared and prepared for the Agency for the purpose of constructing (a) building(s) serving as Frontex 
Headquarters. The Agency will plan, design and construct, at its own cost, its headquarters building(s) on this land area in 
accordance with the Polish law and regulations. A project management structure has been set-up by establishing a Task 
Force Permanent Premises including proper governance structure involving Agency staff, its management and the 
management board. Currently the Agency is undertaking preparatory activities. Following their outcome Frontex intends 
to inform the Budgetary Authority about the building surface area required and the provisional planning of the 
implementation process in line with art 266.2 of the Financial Regulation during Q4 2020 at the earliest.

A preliminary Frontex Real Estate Strategy 2019-2024 was prepared based on scenario planning results in the need of 
additional office space for ETIAS Central Unit by mid-2021.

5.1.4  Building projects submitted to the European Parliament and the Council

An Early Information Note has been sent to the Budgetary Authority on 18 December 2019 (ref: 
BUILD/PECH/13504/2019) informing about the prospection of the market to rent an office building of about 5.250sqm 
GFA for the ETIAS Central Unit and as Frontex Alternative Office Facility. Request for approval by the Budgetary 
Authority is expected by end of Q3 2020 at the earliest.

5.2  European Schools

The Headquarter Agreement from 1st November 2017 between Frontex and Republic of Poland foresees that the Polish 
government shall ensure the establishment of a European school or accredited European school in Warsaw with a view to 
provide multilingual European oriented schooling for all children of Frontex staff. The Ministry of Education has 
launched a procedure for the accreditation of a school situated in Warsaw as European School.

It is planned that the accredited European School Warsaw will open in September 2020 (the accreditation process is to be 
finalised in April 2020). Based on the statistical forecast, there may be around 160 pupils enrolled for the school year 
2020/2021 and around 175 for the school year 2021/2022. The real figures will depend on the number of pupils that will 
actually enrol.

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 375

5.3  Evaluation

Since Frontex was set up, two external evaluations have been undertaken, one in 2009 and one in 2015. Both have centred 
on stakeholder and staff views of the efficiency and effectiveness of the agency rather than on quantitative data on 
performance. Overall, both evaluations concluded that Frontex had successfully achieved its remit. The 2015 evaluation, 
covering the period from 2008 to 2014, concluded that overall Frontex was operating effectively and highlighted its 
coordinating role in Joint Operations and Returns. The findings of the last evaluation report were made public: 
http://frontex.europa.eu/assets/Publications/General/Final Report on External Evaluation of Frontex.pdf

5.4 Privileges and immunities

Agency
privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

The
Headquarters 
agreement 
the
between 
of
Republic 
and
Poland 
Frontex has been 
signed on 9 
March 2017 and 
entered 
into
force on 1st 
November 2017.

The HQ Agreement grants the following expatriate privileges for non-Polish nor Polish permanent 
resident staff members:

- Newcomers: tax and duty free transfer of resettlement property to Poland.

-  Newcomers: installation incentive - VAT reimbursement (up to a threshold) for purchasing 
furniture and household articles (valid 12 months during the first 2 years of employment).

-  All staff: VAT and excise tax (cars only) reimbursement when purchasing a motor-vehicle 
(maximum 1 vehicle every 3 years).

HQ Agreement privileges equally apply to all expatriate staff members - to statutory staff (TAs, 
CAs) and SNEs - regardless of their grading or type of performed function.

Under the HQA Frontex staff members enjoy special status and related to it jurisdictional 
immunity as regards all acts performed in their official capacity. There is a group of staff who, 
according to Article 12(2) and Annex II of the HQ Agreement enjoys diplomatic status in Poland 
as per Vienna Convention on Diplomatic Relations of 18 April 1961.

Polish citizens and permanent residents in Poland are excluded from the expatriate privileges and 
from the diplomatic status.

Frontex staff members are exempted from any formalities for the registration of aliens. They are 
also exempted from national taxes on salaries, wages and emoluments as well as form compulsory 
contribution to the national social security system.

Without prejudice to the provisions of this Agreement, Protocol No 7, and other relevant 
European Union law, the Agency and its staff shall respect the law of the Republic of Poland in 
line with Article 41 paragraph 1 of the Vienna Convention on Diplomatic Relations of 18 April 
1961.

Polish Government 
reimburses the 
schooling costs for non 
Polish staff, for some 
staff members with a 
ceiling, for others not.
In the HQ Agreement, 
the Polish party 
committed in addition 
to undertake concrete 
steps to set up an 
accredited European 
school. (see before)

Part I - Decentralised agencies

Individual budgetary financial statements - EBCGA 376

2.4.3 

European Agency for the operational management of large-scale IT systems in the area of freedom,
security and justice - EU-LISA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

14 November 2018

Operational management of SIS II,VIS and Eurodac IT systems; supervision, 
security and coordination of relations between the Member States and the 
provider; monitoring, reporting and statistics related to these systems; training 
on the technical use of these systems and training of experts on the technical 
aspects of SIS II in the framework of Schengen evaluation; preparation, 
development, operational management of new large-scale information systems 
(EES, ETIAS) and training on the technical use of these systems; monitoring 
of research; carrying out of pilot schemes (upon Commission's request).

Regulation (EU) 2018/1726 of the 
European Parliament and of the Council 
on the European Union Agency for the 
Operational Management of Large-Scale 
IT Systems in the Area of Freedom, 
Security and Justice (eu-LISA), and 
amending Regulation (EC) No 
1987/2006 and Council Decision 
2007/533/JHA and repealing Regulation 
(EU) No 1077/2011

1.2  Seat

The seat of the Agency is in Tallinn, Estonia. The development and operational management of IT systems are carried out 
in Strasbourg, France (technical site). A backup site is installed in Sankt Johann im Pongau, Austria.

1.3  Budget Line

11 10 02 : European Agency for the operational management of large-scale IT systems in the area of freedom, security and justice 
(‘eu-LISA’)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

129

43

172

88

11

271

112

42

154

61

8

223

86,82%

97,67%

89,53%

69,32%

72,73%

82,29%

149

53

202

111

11

324

160

53

213

132

11

356

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

196 967 000

0

196 967 000

221 153 000

0

221 153 000

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 377

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2 Expenditure Overview

p.m.

p.m.

p.m.

p.m.

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

36 798 000

36 798 000

39 844 000

39 844 000

14 465 000

14 465 000

15 714 000

15 714 000

189 859 000

241 122 000

145 704 000

196 967 000

173 920 000

165 595 000

229 478 000

221 153 000

2  Human Resources

2.1  Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

3

4

5

8

16

17

31

14

29

129

1

1

1

1

3

1

7

14

12

37

6

29

112

1

1

1

3

4

5

8

16

17

32

15

47

149

1

1

1

3

4

7

10

16

26

23

26

43

160

1

1

1

3

4

7

10

16

26

23

26

43

160

1

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 378

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

2

4

9

12

12

3

43

2

4

5

14

11

5

42

2

4

9

12

12

13

53

3

4

12

12

10

11

53

3

4

12

12

10

11

53

172

154

202

213

213

172

154

202

213

213

2.2  External personnel

2.2.1  Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

81

5

2

88

42

19

61

71

38

2

111

80

50

2

132

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

11

8

11

11

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 379

3  Financial Resources

3.1 Revenues

3.1.1  General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

138 062 900

196 967 000

232 436 400

221 153 000

12,28%

1 341 491

920 267

1 657 575

1 657 575

80,12%

2 242 936

2 242 936

52 475

140 358 311

196 967 000

232 436 400

221 153 000

12,28%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1  Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

p.m.

p.m.

p.m.

p.m.

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

21 530 079

36 798 000

40 344 000

39 844 000

8,28%

19 071 984

34 799 688

34 844 000

34 344 000

-1,31%

15 149 618

25 400 688

22 329 567

22 329 567

-12,09%

3 922 366

9 399 000

12 514 433

12 014 433

27,83%

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 380

EXPENDITURE

Expenditure relating to Staff recruitment

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Infrastructure

Applications

Operational support activities

Support to MS and EC

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer’s pension contributions

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

299 514

379 523

926 000

926 000

143,99%

573 700

998 490

586 391

426 000

640 229

552 560

600 000

2 541 000

1 433 000

600 000

40,85%

2 541 000

296,89%

1 433 000

159,34%

14 659 227

14 465 000

26 997 400

15 714 000

8,63%

1 664 262

1 043 000

13 353 400

2 070 000

98,47%

3 217 478

1 700 000

2 400 000

2 400 000

41,18%

885 765

778 246

29 999

366 309

246 000

289 000

289 000

17,48%

1 278 100

1 033 100

1 033 100

-19,17%

40 000

970 000

36 000

520 400

36 000

-10,00%

520 400

-46,35%

1 239 324

1 532 000

1 735 000

1 735 000

13,25%

6 477 844

7 655 900

7 630 500

7 630 500

-0,33%

94 476 498

189 859 000

205 282 000

173 920 000

-8,40%

15 830 739

59 021 000

85 181 000

74 962 000

27,01%

71 727 640

123 110 000

107 254 000

86 111 000

-30,05%

6918 119

7 728 000

12 847 000

12 847 000

66,24%

130 665 804

241 122 000

272 623 400

229 478 000

-4,83%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

21 441 202

36 798 000

40 344 000

39 844 000

8,28%

19 071 984

34 799 688

34 844 000

34 344 000

-1,31%

15 149 618

25 400 688

22 329 567

22 329 567

-12,09%

3 922 366

9 399 000

12 514 433

12 014 433

27,83%

193 113

379 523

926 000

926 000

143,99%

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 381

EXPENDITURE

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Infrastructure

Applications

Operational support activities

Support to MS and EC

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

582 053

969 428

624 624

426 000

640 229

552 560

600 000

2 541 000

1 433 000

600 000

40,85%

2 541 000

296,89%

1 433 000

159,34%

9 870 767

14 465 000

26 997 400

15 714 000

8,63%

1 095 630

1 043 000

13 353 400

2 070 000

98,47%

2 088 402

1 700 000

2 400 000

2 400 000

41,18%

279 718

726 319

26 105

177 580

246 000

1 278 100

40 000

970 000

289 000

1 033 100

36 000

520 400

289 000

17,48%

1 033 100

-19,17%

36 000

-10,00%

520 400

-46,35%

849 397

1 532 000

1 735 000

1 735 000

13,25%

4 627 616

7 655 900

7 630 500

7 630 500

-0,33%

103 212 512

145 704 000

165 095 000

165 595 000

13,65%

26 878 248

51 243 000

68 170 000

68 170 000

33,03%

70 761 359

86 733 000

85 810 000

86 310 000

-0,49%

5 572 905

7 728 000

11 115 000

11 115 000

43,83%

134 524 481

196 967 000

232 436 400

221 153 000

12,28%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 1,657,575.

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports 213 establishment posts as per the existing MFF and legislative financial statements (LFS) 
attached to the legal instruments regulating the Agency and the systems it manages. The Commission does not support the 
Agency’s request for an additional 11 Contract Agents and 3 SNE's which were not foreseen in the LFS’.

Financial Resources

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 382

The Agency requested a budget of EUR 229 478 000 (Commitment Appropriations) and EUR 221 153 000 (Payment 
Appropriations) for 2021. The Commission supports this request, which reflects the appropriate level of appropriations 
required by the Agency to implement activities planned for 2021.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

The staff planning for 2021 includes additional staff for the tasks deriving from the new adopted Regulations, which have 
an impact on the work of the Agency and envisage further increase of the staff number in the coming years (e.g. on 
ETIAS and Interoperability between the European systems), and the Commission proposals for the Regulations awaiting 
their adoption (e.g. on VIS). These resources cover mainly the direct operational posts and the necessary resources for 
contract management. The request also includes 2 TA posts granted in the establishment plan of eu-LISA in 2017 for 
EURODAC, for which the legal instrument has not been adopted to date.

Additionally, eu-LISA requests additional staff (11 CA) not listed in the Commission proposals for regulations, which are 
necessary to fulfil the tasks of the Agency in the years 2021 -2023. In 2021 eu-LISA plans to increase the number of the 
SNEs from 11 to 14 posts in order to assure cooperation with the Members States. A request for such increase was 
presented to the Management Board of the Agency in March 2019.

An overview of the staff plan is summarized in a table:

2021 staff planning elements

TA

CA

SNE

Total

Baseline HR establishment plan (COM (2013) 519 final) and LFS 
for new eu-LISA Regulation (COM(2017) 352 final)

113

New eu-LISA Regulation (additional staff as in LFS) - adopted

LFS EES (development) - adopted -

LFS EES (operations) - following adoption of the 2020 budget

LFS ETIAS - adopted -

LFS SIS II Borders/LE and LFS SIS II returns - adopted

23

14

18

7

30

27

35

4

9

2

152

52

14

18

42

4

LFS for Interoperability of European Systems - subject to adoption 
of the respective legal instrument

32

26.5

58.5

LFS ECRIS

LFS EURODAC - planned in 2017, recruitment subject to adoption 
of the respective legal instrument

LFS VIS - recruitment subject to adoption of the respective legal 
instrument

5

5

2

4

5

2

9

Request of eu-LISA in PD 2021-2023 - additional staff necessary 
to perform the activities planned by the Agency

11

3

14

Total

213

143.5

14

370.5

4.1.2 Vacancy rate as of end 2019

A vacancy rate, calculated at the end of 2019, was 14.4% including the issued job offers (7,6% for TA, 28,4% for CA and 
9,1% for SNE) and 17.7% for the staff in service (10,5% for TA, 30,7% for CA, 27,3% for SNE).

The main reason for such a level of vacancy rate was late adoption (in November and December 2018) of the Regulations 
on eu-LISA, ETIAS and SIS II, which affected the recruitment process for a large number of posts (around 100 staff to be 
recruited in 2019 for the additional posts and due to the staff turnover).

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 383

4.1.3  Standard abatement (’abatement forfaitaire’) applied

Not applicable at eu-LISA.

4.1.4  Salary assumption for calculating salary line (% applied)

The calculation of the salary costs for the establishment plan posts are based on the PMO's data on the temporary and 
contract staff deployed in Tallinn, Strasbourg and Brussels, basic salary for grades and steps in 2019 or the initial grades 
for vacant posts, correction coefficients in Strasbourg and Tallinn in 2019, actual allowances paid in 2019 (family, 
expatriation, school, annual leave etc.) and expected reclassifications. The salary costs for external personnel are based on 
PMO's standard salary calculations and the data on entitlements for allowances in 2019.

4.1.5  Correction coefficient used

eu-LISA applies as of 1 July 2019 the following correction coefficient on the salaries for the posts assigned in Talinn 
(83,3%), Strasbourg (117,7%) and Brussels (100%).

4.1.6  Exchange rate used (if applicable)

Not Applicable

4.2  Financial Resources - Agency request

4.2.1  Title 1

Total expenditures in Title 1 amount to EUR 40.344 million out of which EUR 1.21 million are conditional to the 
adoption of new Regulations giving new tasks to the Agency: EURODAC (EUR 0,268 million - proposal for a 
Regulation of the European Parliament and of the Council on the establishment of 'Eurodac' for the comparison of 
fingerprints for the effective application of [Regulation (EU) No 604/2013 establishing the criteria and mechanisms for 
determining the Member State responsible for examining an application for international protection lodged in one of the 
Member States by a third-country national or a stateless person], for identifying an illegally staying third-country national 
or stateless person and on requests for the comparison with Eurodac data by Member States' law enforcement authorities 
and Europol for law enforcement purposes (recast)) and EUR 0.942 MIO (Proposal for a Regulation of the European 
Parliament and of the Council amending Regulation (EC) No 767/2008, Regulation (EC) No 810/2009, Regulation (EU) 
2017/2226, Regulation (EU) 2016/399, Regulation (EU) 2019/817 [Interoperability Regulation], and Decision 
2004/512/EC and repealing Council Decision 2008/633/JHA.)

These resources cover mainly the direct operational posts and the necessary resources for contract management.

Staff costs in the approved establishment plan in Title 1 have been calculated taking into account actual costs (using 
historical data from 2019 PMO salary calculations) of the TAs deployed in Tallinn and Strasbourg. As regards approved 
external personnel appropriations, calculations are based on standard salary calculations provided by PMO and historical 
data concerning entitlements for allowances from 2019. Due to some major recruitment procedures linked to the new 
tasks received by the Agency as of 2019 and 2020 (Introduction of ETIAS, ECRIS, SIS II recast, Interoperability) the 
Agency includes an additional budget for new recruitments of EUR 0.926 million in the 2021 budget.

Mission expenses to cover for regular administrative missions for staff (mainly missions between Strasbourg, Tallinn and 
Brussels) have been estimated at EUR 0.600 million. Socio-Medical expenses will cover annual medical check-ups for 
staff, nursery allowance, costs of European Schools and welfare activities (EUR 2.451 million). The training costs cover 
learning and development activities on soft, administrative and managerial skills are projected at EUR 1.433 million.

4.2.2  Title 2

Total expenditure in Title 2 amounts to EUR 15,714 million.

Approximately EUR 2.07 million will be used for running costs of the Agency’s premises:

• EUR 2.0 million for running costs of expenditure for the premises in Tallinn and Strasbourg. In addition, the 

Agency explored in 2019 the market in the area of the Operational Site in Strasbourg, in order to identify suitable

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 384

office space rental. The lease is anticipated to fall below the threshold of significance as defined in the financial 
regulation. Such lease is expected to start at the earliest in the second quarter of 2020.

• EUR 0.070 million are required for running costs for expenditure for premises in Brussels (current Liaison

Office). EUR 2.400 MIO is requested mostly to cover costs of further development and maintenance of corporate 
IT infrastructure. This provision is needed to cover costs of telephones (landline and GSM), internet, replacement 
of hardware, licences for software etc. It also includes corporate network adaptations in both Strasbourg and 
Tallinn. Out of these expenditures the following activities are planned:

The ICT costs (EUR 2.4 million) will cover further development and maintenance of corporate IT infrastructure,

Overall, no major changes, in comparison to 2020 are foreseen for costs allocation for regular administrative costs and all 
changes are due to the fact that the Agency has received new tasks and will need to keep its infrastructure updated for the 
new recruitments allocated. The resources are needed for organising statutory meetings (accommodation, travel expenses, 
meals), other expenses related to the activity of MB members covered according to the eu-LISA Rules of Procedure, 
DPO’s and Security Officer Network meetings.

EUR 1.735 million has been projected to deliver effective and efficient external communication and event management of 
eu-LISA's annual conference for stakeholders on 2021 key topics. The expenditure is required to supply and/or contract 
the necessary services and items for coordinating effective and efficient event management of eu-LISA's annual large- 
scale awareness event/conference for stakeholders on 2021 key topics. The budget foreseen for other infrastructure and 
operating expenditure covers two large strands of the Agency budget structure:

•  EUR 4.791 million External support services (consultancies, staff augmentation and interim services, insourcing 
external services as per the adoption of the Regulation(EU) 2018/1726 of the European Parliament and of the 
Council of 14 November 2018 on the European Union Agency for the Operational Management of Large-Scale 
IT Systems in the Area of Freedom, Security and Justice (eu-LISA), and amending Regulation (EC) No 
1987/2006 and Council Decision 2007/533/JHA and repealing Regulation (EU) No 1077/2011; and

•  EUR 2,84 million for Corporate security, covering amongst other Business Continuity/Disaster Recovery, 

Information Security & Assurance Service, SLAs with DG HR, security subscriptions and maintenance/repairing 
interventions for security equipment and eu-LISA’s sites.

4.2.3  Title 3

COMMITMENT APPROPRIATIONS

In 2021 with expenditure set under Title 3, eu-LISA aims to ensure 24x7 availability and stability of the systems under its 
management. At the same time, the Agency will continue to increase the value added by the systems and services 
provided to the Member States through their evolutions. Under Title 3, EUR 9.5 million (EURODAC) and EUR 16.244 
million (proposal for a Regulation of the European Parliament and of the Council amending Regulation (EC) No 
767/2008, Regulation (EC) No 810/2009, Regulation (EU) 2017/2226, Regulation (EU) 2016/399, Regulation (EU) 
2019/817 [Interoperability Regulation], and Decision 2004/512/EC and repealing Council Decision 2008/633/JHA) are 
conditional upon the adoption of Commission Proposals by the European Parliament and of the Council.

PAYMENT APPROPRIATIONS

The Agency aligns its requests of payment appropriations for Title 1 and Title 2 (non-differentiated appropriations) to the 
total of the commitment appropriations. As for the Commitment Appropriations, EUR 1.21 million is conditional upon 
the adoption of the respective legal bases. There are no conditional payment appropriations under Title 2.

Title 3 comprises differentiated appropriations; the Agency takes into account the payment appropriations indicated in the 
proposals for the newly assigned tasks subject to the adoption of the respective legal basis (EUR 23.844 million or EUR 
7.600 million EURODAC and EUR 16.244 million for the Proposal for a Regulation of the European Parliament and of 
the Council amending Regulation (EC) No 767/2008, Regulation (EC) No 810/2009, Regulation (EU) 2017/2226, 
Regulation (EU) 2016/399, Regulation (EU) 2019/817 [Interoperability Regulation], and Decision 2004/512/EC and 
repealing Council Decision 2008/633/JHA.

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 385

4.3  Ad hoc grants and delegation agreements

Based on information currently available to the Agency, no grants or delegation agreements are foreseen in 2021.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Headquarters

2 Operational Site

3 Back-up Site

eu-LISA, 
Vesilennuki 5, 
Tallinn, Estonia

eu-LISA,18 Rue 
de la Faisanderie 
67100 
Strasbourg, 
France

Austrian Central 
Federal Back-Up 
Center in Sankt 
Johann 
im
Pongau, Austria

4 eu-LISA 
office

TOTAL

liaison

avenue

20 
d’Auderghem, 
1040 Brussels.

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

1 161,4 3 235,9 4 397,3

N/A

N/A

2 155

5 687

7 842

N/A

N/A

Host country 
(grant or 
support)

Building
present
value(€)

11 660 000

21 305 830

EE built and 
transferred 
new HQ for 
Agency in a 
non-exchange 
transaction

FR granted 
entire
premises for 1 
EUR in 29 
May 2013

223

403

626

591 328 indefinite

Indefinite 
Operational 
Agreement with 
Republic 
of
Austria

98

98

20 433

Rent Agreement N/A

3 637,4 9 325,9 12 963,3

611 761

32 965 830

5.1.2  Current building(s) Other comments

The surfaces of the Operational Site are under revision and may differ.

5.1.3  Building projects in the planning phase

In the last years, significant developments in the Justice and Home Affairs domain created new demand towards 
operational capabilities of eu-LISA. These developments called into question the ability of the Agency’s operational site 
in Strasbourg to provide necessary capacity to host both current and new systems entrusted to it and additional staff. After 
comprehensive discussion, the Management Board of eu-LISA endorsed the need of further extension of capacity of 
operational site of the Agency in Strasbourg. The extension is considered necessary due to the Agency’s extended 
mandate, the likely need for substantial evolutions of the Agency’s existing systems and a significant increase in staff. 
The corresponding investment requires the preliminary approval of the Budgetary Authority.

5.1.4  Building projects submitted to the European Parliament and the Council

The pre-information letter to the Budgetary Authority concerning the project described in section 5.1.3 was sent on 2 
April 2019.

5.2  European Schools

In 2014, eu-LISA signed with the Commission, the Mandate and Service Agreement for the financial contribution of the 
Agency to the European Schools in Tallinn and Strasbourg. As consequence of the growing number of the Agency’s staff, 
the number of children in the European Schools in Tallinn and Strasbourg increased to 82 pupils in 2019. The Agency's

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 386

contribution is expected to increase for the school years 2020/2021 and 2021/2022, depending on the number of children 
of the additional staff joining in the years 2020 and 2021. Since 2014, eu-LISA pays a nursery allowance to its staff for 
covering the expenses for a daily care of small children younger than 4 years for whom the European Schools cannot 
provide its care.

5.3  Evaluation

The last evaluation report from April 2016 identified a possible need for a revision or an extension of the tasks entrusted 
to eu-LISA in the establishing Regulation. The evaluation underlined the need for additional staffing in case the Agency 
will be entrusted with additional tasks. Analysis of the Agency’s procurement and outsourcing activities found that the 
balance between internal and external engaged resources leans heavily towards outside resources. Link to online 
documents made public: http://ec.europa.eu/smart regulation/roadmaps/docs/2016 home 003 evaluation eu-lisa en.pdf. 
The next evaluation will follow four years later.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / 
diplomatic status

Education / day care

Privileges granted to staff

ESTONIA: seat agreement ratified on 18 
February 2015, entered into force in March 2015

ESTONIA: seat agreement ratified on 18 February 
2015, entered into force in March 2015

European School functioning as of 
September 2013

FRANCE: Seat Agreement ratified by France 
on 1 June 2016 and published on 15 June 2016 
in the French Official Journal.

AUSTRIA: in accordance with EU protocol of 
privileges and immunities

FRANCE: Seat Agreement entered into force on 
28 August 2016

European School in Strasbourg

n/a (no permanent staff)

n/a (no permanent staff)

Part I - Decentralised agencies

Individual budgetary financial statements - EU-LISA 387

2.5  Decentralised agencies of Heading 5 - Resilience, Security and Defence

2.2.1 

European Union Agency for Law Enforcement Cooperation - EUROPOL

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Regulation (EU) 2016/794 of 
the European Parliament and 
of the Council on the
European Union Agency

for Law Enforcement 
Cooperation (Europol) and 
replacing and repealing
Council Decisions 
2009/371/JHA, 2009/934/JHA, 
2009/935/JHA, 2009/936/JHA 
and 2009/968/JHA

Entry into force 
01/05/2017

Europol shall support and strengthen action by the competent authorities of the Member 
States and their mutual cooperation in preventing and combating serious crime affecting 
two or more Member States, terrorism and forms of crime which affect a common interest 
covered by a Union policy.

Europol's shall also (a) collect, store, process, analyse and exchange information, including 
criminal intelligence; (b) notify the Member States, via the national units established or 
designated without delay of any information and connections between criminal offences 
concerning them; (c) coordinate, organise and implement investigative and operational 
actions to support and strengthen actions by the competent authorities of the Member 
States, that are carried out: (i) jointly with the competent authorities of the Member States; 
or (ii) in the context of joint investigation teams and, where appropriate, in liaison with 
Eurojust; (d) participate in joint investigation teams, as well as propose that they be set up; 
(e) provide information and analytical support to Member States in connection with major 
international events; (f) prepare threat assessments, strategic and operational analyses and 
general situation reports; (g) develop, share and promote specialist knowledge of crime 
prevention methods, investigative procedures and technical and forensic methods, and 
provide advice to Member States; (h) support Member States' cross-border information 
exchange activities, operations and investigations, as well as joint investigation teams, 
including by providing operational, technical and financial support; (i) provide specialised 
training and assist Member States in organising training, in coordination with the European 
Union Agency for Law Enforcement Training (CEPOL); (j) cooperate with the Union 
bodies established on the basis of Title V of the TFEU and with OLAF, in particular 
through exchanges of information and by providing them with analytical support in the 
areas that fall within their competence; (k) provide information and support to EU crisis 
management structures and missions established on the basis of the TEU; (l) develop 
Union centres of specialised expertise for combating certain types of crime, in particular 
the European Cybercrime Centre; (m) support Member States' actions in preventing and 
combating forms of crime.

Europol shall provide strategic analyses and threat assessments to assist the Council and 
the Commission in laying down strategic and operational priorities of the Union for 
fighting crime and assisting in their operational implementation; provide strategic analyses 
and threat assessments to assist the efficient and effective use of the resources available at 
national and Union level for operational activities and the support of those activities; act 
as the Central Office for combating euro counterfeiting in accordance with Council 
Decision 2005/511/JHA. Europol shall also encourage the coordination of measures 
carried out to fight euro counterfeiting by the competent authorities of the Member States 
or in the context of joint investigation teams, where appropriate in liaison with Union 
bodies and the authorities of third countries; and shall not apply coercive measures in 
carrying out its tasks.”

1.2  Seat

The Hague (Den Haag), the Netherlands

1.3  Budget Line

12  10 01 : European Union Agency for Law Enforcement Cooperation (Europol)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Part I - Decentralised agencies

Individual budgetary financial statements - EUROPOL 388

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

559

32

591

211

71

873

547

23

570

192

66

828

97,85%

71,88%

96,45%

91,00%

92,96%

94,85%

583

32

615

188

71

874

583

32

615

191

71

877

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

154 071 567

0

154 071 567

172 964 254

0

172 964 254

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2 Expenditure Overview

941 389

80 000

1 021 389

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

91 159 567

91 159 567

90 498 000

90 498 000

10 887 500

10 887 500

11 640 000

11 640 000

52 024 500

52 024 500

70 826 254

70 826 254

154 071 567

154 071 567

172 964 254

172 964 254

2  Human Resources

2.1 Establishment plan posts

n

o
r
g

p
u

d
n
a

2019

2020

2021

Part I - Decentralised agencies

Individual budgetary financial statements - EUROPOL 389

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

5

11

17

28

61

94

132

171

38

559

3

5

6

7

7

1

3

32

1

3

7

5

14

28

67

151

260

11

547

3

2

5

8

1

4

23

1

3

5

11

14

25

50

84

148

211

31

583

1

5

6

7

7

3

3

32

1

3

6

11

10

23

51

87

175

260

19

646

2

5

6

7

6

3

3

32

1

3

5

11

10

23

51

85

152

211

31

583

2

5

6

7

6

3

3

32

591

570

615

678

615

591

570

615

678

615

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2.2  External personnel

Part I - Decentralised agencies

Individual budgetary financial statements - EUROPOL 390

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

45

110

56

211

43

98

51

192

37

106

45

188

37

98

56

191

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

71

66

71

71

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

138 305 458

154 071 567

184 934 000

172 964 254

12,26%

1 158 893

1 106 807

2 363 548

2 363 548

113,55%

2 684 998

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

p.m.

140 990 456

154 071 567

184 934 000

172 964 254

12,26%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Part I - Decentralised agencies

Individual budgetary financial statements - EUROPOL 391

Additional EU funding: contribution, grant and service level agreements

REVENUES

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

1 840 063

941 389

80 000

1 840 063

1 021 389

VAR
2021/2020
(%)

-100%

-100%

-100%

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

82 060 733

91 159 567

99 880 000

90 498 000

-0,73%

76 635 530

84 170 567

91 767 000

83 700 000

-0,56%

64 035 980

70 341 567

79 83 7 000

72 000 000

2,36%

12 599 550

13 829 000

11 930 000

11 700 000

-15,40%

1 022 569

1 084 000

135 000

150 000

998 000

230 000

992 000

-8,49%

200 000

33,33%

92 749

106 000

106 000

106 000

0,00%

4 174 885

5 649 000

6 779 000

5 500 000

-2,64%

12 440 116

10 887 500

15 206 500

11 640 000

6,91%

8 057 847

6 517 500

9 800 000

7 000 000

7,40%

1 610 299

1 570 000

2 219 000

1 800 000

14,65%

1 156 936

301 130

726 963

586 941

889 000

374 000

881 000

656 000

999 500

469 000

1 042 000

677 000

900 000

380 000

900 000

660 000

1,24%

1,60%

2,16%

0,61%

42 996 150

52 024 500

69 847 500

70 826 254

36,14%

Part I - Decentralised agencies

Individual budgetary financial statements - EUROPOL 392

EXPENDITURE

Operations

Operational information technology

Telecommunication costs for operational 
activities

Seconded National Experts (Operational)

ATLAS

EPCC

Heads of Europol national Units

Operational expenditure related to subsidies 
and grants

Operational expenditure related to research 
and development projects

Decryption platform

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

14 837 852

17 613 500

25 240 500

26 160 377

48,52%

22 633 869

28 141 000

33 546 000

34 465 877

22,48%

936 390

1 050 000

1 141 000

1 100 000

4,76%

4 109 141

4 100 000

267 964

90 000

300 000

120 000

5 000 000

3 500 000

300 000

120 000

4 180 000

3 500 000

300 000

120 000

1,95%

100%

0,00%

0,00%

120 934

700 000

1 000 000

1 000 000

42,86%

137 496 999

154 071 567

184 934 000

172 964 254

12,26%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

82 060 733

91 159 567

99 880 000

90 498 000

-0,73%

76 635 530

84 170 567

91 767 000

83 700 000

-0,56%

64 035 980

70 341 567

79 83 7 000

72 000 000

2,36%

12 599 550

13 829 000

11 930 000

11 700 000

-15,40%

1 022 569

1 084 000

135 000

150 000

998 000

230 000

992 000

-8,49%

200 000

33,33%

92 749

106 000

106 000

106 000

0,00%

4 174 885

5 649 000

6 779 000

5 500 000

-2,64%

12 440 116

10 887 500

15 206 500

11 640 000

6,91%

8 057 847

6 517 500

9 800 000

7 000 000

7,40%

1 610 299

1 570 000

2 219 000

1 800 000

14,65%

1 156 936

301 130

726 963

586 941

889 000

374 000

881 000

656 000

999 500

469 000

1 042 000

677 000

900 000

380 000

900 000

660 000

1,24%

1,60%

2,16%

0,61%

Part I - Decentralised agencies

Individual budgetary financial statements - EUROPOL 393

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Operations

Operational information technology

Telecommunication costs for operational 
activities

42 996 150

52 024 500

69 847 500

70 826 254

36,14%

14 837 852

17 613 500

25 240 500

26 160 377

48,52%

22 633 869

28 141 000

33 546 000

34 465 877

22,48%

936 390

1 050 000

1 141 000

1 100 000

4,76%

Seconded National Experts (Operational)

4 109 141

4 100 000

267 964

90 000

300 000

120 000

5 000 000

3 500 000

300 000

120 000

4 180 000

3 500 000

300 000

120 000

1,95%

100%

0,00%

0,00%

ATLAS

EPCC

Heads of Europol national Units

Operational expenditure related to subsidies 
and grants

Operational expenditure related to research 
and development projects

Decryption platform

TOTAL

3.3  Budget Outturn

120 934

700 000

1 000 000

1 000 000

42,86%

137 496 999

154 071 567

184 934 000

172 964 254

12,26%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 2 363 548

4  Justification of needs

Commission assessment 

Human Resources

The Commission proposes a stable number of temporary agents (615), as staff numbers are to remain stable in 2021 
unless an increase request is supported by a corresponding new legislative financial statement. The Commission likewise 
proposes a stable number of Seconded National Experts (71).

Concerning contract agents (CAs), the Commission, in line with the increased amount of EU contribution and considering 
the agency’s needs, agrees with a higher number of CAs than foreseen for 2021 (164), but no higher than 191 FTE. This 
proposal will allow the Agency to perform necessary IT developments without relying on external contractors, following 
the recommendation from the European Court of Auditors. This level of CAs shall constitute a firm ceiling. The future 
levels of CAs will be assessed every year in view of the operational and administrative needs of the Agency and of 
applicable legislative financial statements.

Financial Resources

The Commission proposes an EU contribution of EUR 172 964 254. This represents EUR 18 892 687 of additional 
appropriations compared to 2020, including an amount of EUR 7 million for operational expenditures foreseen in the 
Legislative Financial Statement attached to the Commission proposal COM/2018/302 regarding the Visa Information 
System. The Commission supports the additional budget reinforcement as the Agency is faced with increasing demands

Part I - Decentralised agencies

Individual budgetary financial statements - EUROPOL 394

from Member States. The reinforcement allows to increase support to Member States operations, including for High 
Value Targets and EMPACT, increase the forensic support, roll-out the necessary facilities including for the second 
satellite building and expand IT development in activities such as decryption and PERCI.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

To deliver effectively on its multi-annual strategy, i.e. the Europol Strategy 2020+, the budgetary information for 2021, 
constitutes the provisional draft estimate of revenue and expenditure, including staff resource projections. From an overall 
perspective, the new posts requested in this provisional draft estimate aim at enabling the Agency to carry out the 
activities necessary to meet Member States’ increasing demand of support, while strengthening operational ICT. 
Additionally, the requested new posts reflect the needs for the establishment of the European Financial and Economic 
Crime Centre (EFECC), the Analysis Unit as well as the provision of support to High Value Targets (HVTs) 
investigations through Operational Task Forces, the reinforcement of a future Information Management Function and the 
envisaged progress in the area of Travel Intelligence.
In light of the above, Europol foresees the following

Temporary agents:

Starting from the 2019 establishment plan of 591 posts, the net number of posts increased by 24, thus amounting to 615 
posts for 2020. For 2021, an increase of 63 Temporary Agent posts is envisaged (47 TA in the operational directorate, 11 
TA in the ICT department and 5 TA for Governance and administration).

Contract Agents:

Despite the expected effect on all areas of the Agency, the level of CAs in 2021 could be reduced to 195, subject to the 
European Commission including an adequate number of TAs (+63) in its proposal for the Europol Budget 2021.

Seconded National Experts:

The number of Seconded National Experts (SNEs) is foreseen to increase with 22 new SNEs in 2021, thus amounting to 
93, mainly justified to support change initiatives such as EFECC, Forensic Support and HVT.

Europol continues to strive towards being a more operational Agency. In 2019, the results of the job screening exercise 
showed a slight increase in the percentage of operational jobs and a decrease in the percentage of 
administrative/coordination jobs.

Staff financed with ad hoc grants:

For the year 2021, Europol will also have a number of Contract Agents and SNEs directly funded via ad hoc grants or 
SLAs: 5 CA (grant from DG FPI), 4 CA (grant from DG NEAR for deployment of Liaison Officers in the Western 
Balkans). The Agency is currently in close cooperation with DG NEAR and CEPOL to work on further agreements, the 
impact of a grant from EUIPO is still to be confirmed.

4.1.2  Vacancy rate as of end 2019

Total Europol vacancy rate: 7.2% (65/897). The individual vacancy rate per category (excluding posts funded by grants) 
are 3.6% for TA (21/591), 16.6% for CA (39/235) and 7% for SNE (5/71).

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

No vacancy rate has been applied

4.1.4  Salary assumption for calculating salary line (% applied) 

2019: +2%; 2020: +2%; 2021: +2%

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Individual budgetary financial statements - EUROPOL 395

4.1.5  Correction coefficient used

111.5% weighting coefficient for the Netherlands for 2019 and 2020 (current applicable coefficient)

4.1.6  Exchange rate used (if applicable) 

N.A.

4.2  Financial Resources - Agency request

4.2.1  Title 1

Staff expenditure amounts to EUR 99 880 000 and represents 54% of the total budget. It reflects a 10% increase 
compared to 2020 which is mainly due to the additional staff and the salary and weighting increases.

The staff and salary budget foresees the expenditure for overall numbers of 678 TAs and 195 CAs. For new staff the costs 
are calculated for part of the year only to take into account the time it takes to complete recruitment.
The direct salary and allowances related budget (including recruitment expenditure and relocation allowances) for TAs 
and CAs (Chapter 11 - Staff in active employment) comes to EUR 91 767 000, an increase of EUR 7 596 433 compared 
to the year 2020.

The budget for Socio-medical infrastructure (Chapter 13) and Training (Chapter 14) remains in line with the budget 2020 
(amounting to EUR 1 228 000), while the budget for other staff related expenditure (Chapter 15) is envisaged to increase 
by 20%. The increase of EUR 1 130 000 compared to 2020 is foreseen to cover higher costs for external security officers, 
as a consequence of the taking into use of the secondary Temporary Satellite Building, consultancy services related to the 
mid and long term housing measures as part of the Strategic Housing Roadmap and additional fees for the European 
School due to higher numbers of enrolled pupils

4.2.2  Title 2

The budget for administrative activities comes to EUR 15 206 500 and represents 8% of the total Europol final draft 
estimate. The increase for administrative expenditure compared to 2020 amounts to EUR 4 319 000.
An increase of EUR 3 282 500 or 50% for Rental of buildings and associated costs (Chapter 20), compared to the Budget 
2020, is due to the project related to the establishment of a second Temporary Satellite Building and the investments 
related to it. In addition, higher building-related running costs for the implementation of the service level agreement with 
the Host State (contractual maintenance to retain the current service environment and business continuity of the 
headquarters and involved infrastructure).
The budget for administrative ICT (Chapter 21) amounts to EUR 2 219 000 and represents an increase of 41% compared 
to 2020. The budget is envisaged to cover activities related to ngAGE (next generation Administrative and Governance 
Environments), which includes continuation of support tools and systems, such as IRIS (Intranet), FMIS (Facilities 
Management System), ABAC (the Commission’s financial system), e-Procurement and Sysper II (the Commission’s HR 
System). In addition, this Chapter covers outsourced helpdesk services.
An amount of EUR 2 510 500 is foreseen for the continuation of other governance, administrative and telecommunication 
expenditure (Chapter 22 - 24). This represents EUR 366 500 more than in 2020, which is a result of higher cost for 
investments in the vehicle fleet and administrative telecommunication costs. These Chapters include open source and 
database subscriptions, legal expenses, administrative expertise, uniforms, furniture, car fleet, office supplies, postal and 
courier services, telecommunications, etc.

For the budget for activities of the Management Board and its Working Groups under Chapter 25 there is an increase 
(+3%) which follows from the planning of four MB meetings for two full days and an increase in costs for the external 
MB meeting.

4.2.3  Title 3

The budget for Operational activities adds up to EUR 69 847 500 and represents nearly 38% of the total budget. The 
increase for operational activities compared to 2020 amounts to EUR 17 823 000.

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Individual budgetary financial statements - EUROPOL 396

A main increase is foreseen for Chapter 30 - Operations. An increase of more than EUR 11 127 000 is foreseen to further 
enhance the support to MS investigations. This additional budget will enable Europol to further develop MS support in 
areas highlighted in the Europol Strategy 2020+. Europol’s existing capabilities will be strengthened in areas such as 
Operational task Force/ HVT investigation support, forensics support, Economic and Financial crime investigation 
support. The additional budget also aims at covering new tasks e.g. ATLAS. In addition, a budget of EUR 4 000 000 is 
provided for the continuation of security checks at hotspots. A significant part of the budget will be used to support 
Member States in organising operational and strategic meetings, missions, trainings for third parties and funding of 
operational task forces in line with the current level of support.

The budget for operational ICT services and programmes under Title 3 (Chapters 31 and 32 together) comes to EUR 34 
687 000, which is an increase of EUR 5 496 000 compared to 2020. This budget will be used for the implementation of 
the ICT workplan, in particular for the New Environment for Operations (NEO), interoperability, the new Forensic IT 
Environment (FITE), for a new EU platform for referrals and removal orders and the biometrics capabilities related to the 
Visa Information System (VIS).

Part of the operational expenditure is intended to cover the allowances for 93 Seconded National Experts under Chapter 
33, amounting to EUR 5 000 000.

The budget under Chapter 34 and 35 for high level external stakeholder meetings (HENU and Europol Police Chiefs 
Convention) amounts to EUR 420 000.

With an amending budget of EUR 5 000 000 in 2018 Europol and the Commission’s Joint Research Centre initiated a 
project to build a Decryption Platform. The platform is envisaged to be taken into use in 2020 and an amount of EUR 1 
000 000 is envisaged in the 2021 budget, under Chapter 38 - Decryption platform, to cover for the operational running 
costs including electricity and further investments.

4.3  Ad hoc grants and delegation agreements

The external assigned revenue related to ad hoc grants that has been carried forward to 2020 amounts to 

EUR 1 021 389:

-  A grant agreement with the European Commission (DG NEAR) to implement a pilot project to deploy Europol 
Liaison Officers in the Western Balkans in order to improve the security in the EU and the Western Balkans by 
reinforcing cooperation against organised crime and terrorism, was concluded in 2018 for the total grant amounted 
to EUR 2 000 000, out of which EUR 388 699 was implemented in 2019 and EUR 544 883 was carried forward 
for implementation in 2020.

-  A grant agreement with the European Commission amounting to EUR 1 630 000 was concluded for an action 
entitled: international digital cooperation - cross border access to electronic evidence. An amount of EUR 359 578 
was implemented in 2019 and an amount of EUR 293 208 was carried forward for implementation in 2020.

-  A grant agreement between EUIPO and Europol to implement the activities related to online infringements of 
intellectual property rights and online financial payment systems was implemented in 2019 EUR 1 091 786. In 
2019 a new service level agreement was signed for the additional funding of EUR 80 000. An available amount of 
EUR 103 299 for the grant and additional EUR 80 000 for the new service level agreement were carried forward 
for the implementation in 2020.

Europol is in the process of receiving other funds via separate agreements with the Commission, e.g. for innovation under
H2020 and with DG Near for financial support to the EU Eastern Neighbourhood countries in relation to the EU Policy
Cycle priorities and for capacity building activities in multiple regions just outside the EU.

5  Other information

5.1  Buildings

Part I - Decentralised agencies

Individual budgetary financial statements - EUROPOL 397

5.1.1 Current building(s)

# Building Name and 
type

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 Europol 

Headquarters

/

Eisenhowerlaan 
73, 2517 KK, 
The 
Hague
Netherlands

10 000

22 500

32 500

2 Europol / Temporary 
Satallite Building

Jan 
Frisolaan 
2517JS 
Hague

Willem
13,
The

1 900

700

2 600

Lease
Agreement 
is
valid for 20 
years and was 
signed on 1 
March 2011.

Lease
Agreement 
is
valid for 3+1 
years and was 
signed on 6 
September
2019.

State
Host 
support 
by
providing and 
maintaining 
the
accommodati
on.

State
Host 
support 
by
providing and 
maintaining 
the
accommodati
on.

TOTAL

11 900 23 200 35 100

5.1.2 Current building(s) Other comments

5.1.3  Building projects in the planning phase

Europol is facing a shortage of workplaces and meeting facilities in its headquarters. The Dutch Host State and Europol 
have developed a Strategic Housing Roadmap (SHR) for the period 2016 - 2031 (expiration of the first term Lease 
Agreement). For the mid-term, the capacity of the building should increase to 1,100 workplaces by creating extra 
workplaces via a new office concept, which includes implementing a workplace ratio of 0.84 per workplace to 
accommodate 1,430 people in the building and to increase the meeting facilities. The necessary construction works had to 
be delayed are now scheduled to start in 2021. Additionally, up to 150 staff is being relocated to the Temporary Satellite 
Building (JWF13) in order to cover Europol’s growth and to implement the Mid-Term Housing Solution in the HQ. The 
satellite building became operational in Q4/2019. In parallel Europol is undertaking preparations with the Host State in 
order to obtain a second Temporary Satellite Building which should be become available in Q4/2021. This temporary 
building is required in Q4/2021, to create move space in the HQ, during the implementation of the Mid-Term Housing 
Solution.

For the implementation of the SHR Long-Term Housing Measures, the Host State successfully finalised the acquisition of 
office building Churchillplein 1 in The Hague (HQ2). A project organisation for the development process of HQ2 with 
the Host State is established. Works for the new permanent facility are expected to start in 2021 and be completed by the 
end of 2024.

5.1.4  Building projects submitted to the European Parliament and the Council 

N.A.

5.2  European Schools

The establishment of the European School of The Hague was agreed in 2011 and it opened its doors in school year 
2012/2013. The school offers Primary education in English, Dutch, German, French and Spanish. The Secondary 
department currently provides education in English, Dutch and French. Due to the growth of the school the Executive 
Director of the Stichting Rijnlands Foundation and the school management of the European School have decided, with 
support of the municipality of The Hague, on the opening of a second location as the school’s initial expansion plans of 
the current facility were not sufficient to cope with the demand. In March 2017 the school location Oostduinlaan 50, 
(former Aloysius College) was officially appointed to the European School The Hague. 
The Commission partially subsidises the school fees for the European School in The Hague (ESH) based on a mutual 
Mandate and Service agreement. The expenditure for the European School will continue to rise with the staff growth.

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Individual budgetary financial statements - EUROPOL 398

Based on the current number of pupils and the assumption that most of the children of the new staff will be registered in 
ESH, a total budget of EUR 3 298 000 is anticipated for the school year 2021/2022.

5.3  Evaluation

Internal monitoring & evaluation
Europol management monitors the implementation status of all planned actions, projects and indicators on a quarterly 
basis, to assess the overall progress and to take corrective actions where needed.
The Consolidated Annual Activity Report (CAAR) is submitted on behalf of the Executive Director of Europol to the 
Management Board (MB) and presents the activities performed to implement the annual Work Programme. An analysis 
and assessment of the CAAR is made by the MB.
The Europol Internal Control Framework (ICF) was adopted by the MB in December 2018, following a thorough analysis 
of the ICF of the European Commission, the original COSO Integrated Internal Control Framework guidance 
documentation, as well as consultation with the Internal Audit Capability (IAC) and the Corporate Matters Working 
Group (CMWG) of the MB in particular. The ICF applied as of 2019. The ICF is monitored through a set of control 
indicators that are integrated in the corporate performance reporting of Europol.

External monitoring & evaluation

The Internal Audit Service (IAS), supported by the IAC and Europol, performs a risk assessment on Europol’s 
governance, administrative and support process areas at regular intervals, with a view to identifying the overall risk 
profile of key administrative processes outside the core business area. On the basis of the risk assessment concerning 
Europol’s process landscape, the Europol MB endorses a multi-annual IAS Strategic Audit Plan for Europol, 
subsequently implemented by corresponding IAS audit engagements at Europol. The European Data Protection 
Supervisor (EDPS) holds regular meetings with the Data Protection Function (DPF) of Europol; the DPF facilitates the 
EDPS’ annual and other inspection activities. The European Court of Auditors (ECA) conducts annual audits on 
Europol’s implementation of each financial year, including the annual accounts presented to the discharge authority, as 
well as performance and ad-hoc audits engagements with respect to the mandate of Europol.

5.4 Privileges and immunities

Agency privileges

Privileges granted to staff

Protocol of privileges and immunities / diplomatic status

According to Article 63(1) Europol 
Regulation the Protocol on Privileges 
and Immunities of the European Union 
(“Protocol No. 7”29 to the Treaty on 
European Union and the Treaty on the 
Functioning of the European Union) 
applies to Europol.

The Protocol is supplemented by the 
Agreement of 15 October 1998 
between the Kingdom of the 
Netherlands and Europol concerning 
the Headquarters of Europol (see Art.
70 Europol Regulation).

According to Article 63(1) Europol Regulation the following legal acts apply to
Europol staff (including the Executive Director and the Deputy Executive Directors):
Protocol on Privileges and Immunities of the European Union (“Protocol No. 7” 
- 
to the Treaty on European Union and the Treaty on the Functioning of the EU)
-  Regulation (Euratom, ECSC, EEC) No. 549/69 of 25 March 1969 determining 
the categories of officials and other servants of the European Communities to 
whom the provisions of Article 12, the second paragraph of Article 13 and Article 
14 of the Protocol on the Privileges and Immunities of the Communities apply (as 
last amended by Regulation (EC) No. 371/2009 of 27 November 2008)

Protocol and Regulation are supplemented by the Agreement of 15 October 1998 
between the Kingdom of the Netherlands and Europol concerning the Headquarters of 
Europol (see Art. 70 Europol Regulation), which is itself supplemented regarding staff 
privileges and immunities by an exchange of Notes Verbales of 24 October 2007.

Education / 
day care

Europol staff 
members can 
benefit from 
the ordinary 
rules
regarding tax 
benefits 
linked to day 
care expenses 
just as any 
other residents 
of 
the
Netherlands.

29 Please note: Protocol No. 7 has been renumbered, compared to the Protocol on Privileges and Immunities of the European 
Communities. Its Article 15 empowers the European Parliament and the Council to determine acting by means of regulations the 
categories of officials and other servants of the Union to whom the provisions of Article 11, the second paragraph of Article 12, and 
Article 13 of this Protocol shall apply, in whole or in part. -Regulation No. 549/69 (see above) has not been amended following the 
entry into force of the new Protocol No. 7 (1 Dec. 2009), thus still contains the references to the old numbering.

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2.  У.2  European Union Agency for Law Enforcement Training - CEPOL

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

01/07/2016 The new legal basis presents several key tasks for CEPOL:

•A wider target group of “law enforcement officials”.

•Coordination and implementation, addressing the European dimension of serious and organised crime, 
terrorism, public order, and CSDP preparedness.

• Assessment of EU initiatives in defined fields, building the capacity of third countries, multiannual 
strategic training needs assessments, promotion of mutual recognition of training for EU Member States.

•CEPOL’s remit in the area of research relevant for training and external relations has been extended.

•CEPOL is a fully fledged EU agency in terms of legal construction, tasked inter alia to bring together a 
network of law enforcement training institutes. CEPOL Secretariat becomes staff of the agency.

•The Governing Board becomes a Management Board (with the Commission as a voting member), 
gaining powers of Appointing Authority and competences in determining CEPOL’s internal organisation.

•The Executive Director shall make proposals to the Management Board, and implement both the budget 
and the work programme(s) and the European Commission is included in the appointment mechanism.

REGULATION (EU) 
2015/2219 OF THE 
EUROPEAN 
PARLIAMENT AND OF 
THE COUNCIL of 25 
November 2015 on the 
European Union Agency 
for Law Enforcement 
Training (CEPOL) and 
replacing and repealing 
Council Decision 
2005/681/JHA

1.2  Seat

Budapest, HU

1.3  Budget Line

12 10 02 : European Union agency for law enforcement training (CEPOL)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

22

10

32

19

3

54

21

9

30

17

5

52

95,45%

90,00%

93,75%

89,47%

166,67%

96,30%

23

10

33

19

3

55

23

10

33

19

4

56

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1  General revenues

REVENUES

2020

2021

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 400

EU contribution

Other Revenue

TOTAL REVENUES

Revenues estimated by the agency

Budget Forecast

10 439 000

130 000

10 569 000

10 632 382

0

10 632 382

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

p.m.

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

4 601 000

4 601 000

4 731 000

4 731 000

479 000

479 000

491 500

491 500

5 489 000

5 489 000

5 409 882

5 409 882

10 569 000

10 569 000

10 632 382

10 632 382

2  Human Resources

2.1  Establishment plan posts

&
3
o 0>
U -Ö
ÜSj « 
tí
O bE

S a
ô a

fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

2

1

1

1

2

7

7

22

1

1

4

3

8

4

21

1

2

1

1

1

5

7

5

23

1

1

4

1

6

10

11

6

40

1

1

4

1

5

6

5

23

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 401

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

2

6

1

10

3

2

4

9

1

3

5

1

10

5

8

3

16

4

5

1

10

32

30

33

56

33

32

30

33

56

33

2.2  External personnel

2.2.1  Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

4

15

19

6

11

17

4

15

19

4

15

19

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3

5

3

4

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 402

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

9 308 000

10 439 000

17 109 000

10 632 382

1,85%

339 479

212 578

p.m.

212 578

0,00%

83 177

130 000

-100%

9 391 177

10 569 000

17 109 000

10 632 382

0,60%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

7 500 000

p.m.

p.m.

7 500 000

p.m.

p.m.

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 262 144

3 556 149

4 601 000

3 797 000

6 445 000

5 937 000

4 731 000

3 927 000

2,83%

3,42%

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 403

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 485 979

1 070 170

38 064

2 610 000

1 187 000

9 000

4 3 79 000

1 558 000

30 000

26 131

432 393

20 620

179 450

2 475

6 862

422 941

18 028

345 944

10 453

40 867

7 649

30 000

434 500

87 000

233 000

3 000

7 500

479 000

32 500

388 000

15 500

33 000

10 000

18 663

270 487

54 122

124 728

5 000

5 000

564 000

45 000

434 500

22 000

50 500

12 000

2 700 000

1 227 000

9 000

30 000

434 500

87 000

233 000

3 000

7 500

3,45%

3,37%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

491 500

2,61%

45 000

38,46%

388 000

0,00%

15 500

33 000

10 000

0,00%

0,00%

0,00%

4 696 840

5 489 000

10 100 000

5 409 882

-1,44%

120 705

3294 212

765 962

219 297

296 664

205 000

3 500 000

1 167 000

p.m.

200 000

417 000

220 000

7 549 445

1 642 665

p.m.

263 092

424 798

205 000

3 550 882

0,00%

1,45%

1 037 000

-11,14%

200 000

417 000

0,00%

0,00%

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Bodies and organs

Courses and seminars

Other programme activities

Evaluation

Missions

Other operational activities

Title 4 - Operational expenditure

Expenditure relating to persons working for 
CT MENA project

Travel

Equipment and supplies

Local office

Other costs, services

Other

Indirect costs

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 404

EXPENDITURE

Provision for contingency reserve

Taxes

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Bodies and organs

Courses and seminars

Other programme activities

Evaluation

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

9 381 925

10 569 000

17 109 000

10 632 382

0,60%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 172 450

3 556 149

2 485 979

1 070 170

4 601 000

3 797 000

2 610 000

1 187 000

6 445 000

5 937 000

4 3 79 000

1 558 000

19 284

23 731

429 363

11 657

122 929

2 475

6 862

306 805

16 828

240 833

5 102

37 149

6 893

9 000

30 000

434 500

87 000

233 000

3 000

7 500

479 000

32 500

388 000

15 500

33 000

10 000

30 000

18 663

270 487

54 122

124 728

5 000

5 000

564 000

45 000

434 500

22 000

50 500

12 000

4 731 000

2,83%

3 927 000

2 700 000

1 227 000

9 000

30 000

434 500

87 000

233 000

3 000

7 500

3,42%

3,45%

3,37%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

0,00%

491 500

2,61%

45 000

38,46%

388 000

0,00%

15 500

33 000

10 000

0,00%

0,00%

0,00%

3 918 240

5 489 000

10 100 000

5 409 882

-1,44%

102 705

2 923 739

538 956

205 000

3 500 000

1 167 000

p.m.

220 000

7 549 445

1 642 665

p.m.

205 000

3 550 882

0,00%

1,45%

1 037 000

-11,14%

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 405

EXPENDITURE

Missions

Other operational activities

Title 4 - Operational expenditure

Expenditure relating to persons working for 
CT MENA project

Travel

Equipment and supplies

Local office

Other costs, services

Other

Indirect costs

Provision for contingency reserve

Taxes

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

207 629

145 211

200 000

417 000

263 092

424 798

200 000

417 000

0,00%

0,00%

8 397 495

10 569 000

17 109 000

10 632 382

0,60%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): 212 578 EUR.

4  Justification of needs 

Commission assessment 

Human Resources

The establishment plan currently includes 33 authorised posts of which the Agency only filled in 30 at the end of 2019. 
The Agency has requested 23 additional TAs in 2021, together with a request for 6 additional contract agents and 5 
seconded national experts. The Commission does not support this request at this point.

Financial Resources

The Agency has however requested an increase of some 60% compared to 2020. The Commission does not support this 
request at this stage and proposes an EU contribution of EUR 10.6 million for Cepol in 2021 in compliance with the 
Communication on the MFF of 27th of May.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

CEPOL is willing to implement effectively its mandate that came into application in July 2016. The agency will therefore 
pursue the necessary resources. The agency suffers, across all departments, from a lack of human resources, which makes 
it extremely difficult for CEPOL to evolve and implement fully its mandate. The need for reinforcement in staff concerns 
to whole organisation, both operational and administrative departments. For that purpose CEPOL requests an increase in 
human resources for 2021 and subsequent years.

4.1.2  Vacancy rate as of end 2019

The vacancy rate of statutory staff at the end of 2019 was 7,8%. There were four vacant positions at the end of 2019. 
Three recruitment procedures were on-going and one in preparation phase.

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 406

4.1.3  Standard abatement (’abatement forfaitaire’) applied

CEPOL foresees no abatement in 2021, the Agency is currently under-resourced and standard abatement within the 
normal range is associated with efficiencies achieved through the implementation of mature processes. CEPOL contracts 
interim staff immediately when a vacant position arises until new staff is recruited in order to mitigate the risk of business 
interruption. The cost for interim staff is covered from savings on staff costs arising from vacancies.

4.1.4  Salary assumption for calculating salary line (% applied)

2021 salaries are calculated on the assumption that all authorised establishment plan posts will be filled and considering 
the individual family and personal circumstances of the employees, 2% increase of staff entitlements, the correction 
coefficient for Hungary at the end of 2019.

4.1.5  Correction coefficient used

The correction coefficient for Hungary at the end of 2019 was 75,3 %. Flexibility is foreseen for the exchange rate 
fluctuations of Hungarian currency that may impact both the correction coefficient and the actual salary payments.

4.1.6  Exchange rate used (if applicable)

N/A - The budget is established in euro.

4.2  Financial Resources - Agency request

4.2.1  Title 1

The request is made on the assumption of full staffing (56 TA, 125 CA and 8 SNE). Such increased level of staff is 
necessary for the appropriate completion of additional tasks assigned within CEPOL’s mandate as enhanced per 1 July 
2016 and to ensure direct and timely delivery of EU level training to tackle the most pressing European security priorities.

4.2.2  Title 2

CEPOL's Headquarter is offered by the Host Country free of charge including accommodation, utility, maintenance, 
security and reception services. The 2021 budget request for Infrastructure and Operating expenditure amounts to EUR 
564 000, an increase of 15% compared to 2020, mostly due to the requested staff increase. Main expenditure items are the 
rental of liaison office in Brussels, IT investments (disaster recovery, mandatory EC tools such as SYSPER, ARES etc.) 
and maintenance, office equipment's and current administrative expenses.

4.2.3  Title 3

The work programme 2021 continues to support all key priority areas deriving from the Agendas on Security and 
Migration in line with the LETS principles. In particular: serious and organised international crime, cybercrime, migrant 
smuggling, counterterrorism, information exchange and fundamental rights. The legal mandate envisages for CEPOL to 
assume a coordination and implementation role and requests it to fully align its activities to the relevant political priorities 
articulated at Union level; in which training is identified as a key supporting action for European Security.

The 2021 operational budget request shows an increase of EUR 4,7M compared to the 2020 budget. The operational 
activities performed by CEPOL up to 2020 must be reinforced and complemented by other activities such as:

• 

the expansion of the scope and enhancement of the availability of EU level training: serious and organised crime, 
counterterrorism (except cyber) needs to be further sustained.

•  Cybercrime, cyber related crime, electronic evidence and cybersecurity training: The establishment and operation 
of the EU law enforcement cyber-training facility - CEPOL Cyber Academy for law enforcement is necessary - it 
shall operate in close cooperation with EC3, ENISA, ECTEG, EDA, private sector etc.

•  Training on information exchange and specialist law enforcement techniques such as the use of SIS, travel 

intelligence, Prüm, etc. CEPOL needs to be prepared for the support of the Interoperability package, Entry-Exit 
System and ETIAS.

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 407

•  Training needs assessment and training coordination at EU level. · Development of EU training standards, 

Certification of training and trainers.

•  Language training to facilitate cross border cooperation inside the EU and with the Candidate + ENP countries
•  Research (Grants) in the area of Law Enforcement education
•  External aspects of Internal security, particularly capacity building in ENP countries
• 
•  Development of training environment, e.g. technologies, methodologies: enforcing the technological solutions for 
education and learning such as e-Net platform and the capacity to build interactive online learning solutions.

Sustainability of training initiatives funded by EU, through creation of CEPOL Sustainability Hub.

4.3  Ad hoc grants and delegation agreements

- Delegation Agreement on the EU/MENA Counter Terrorism Training Partnership 2 (CEPOL CT2) project signed with 
the European Commission Service for Foreign Policy Instruments (FPI) on 21 December 2017. The project has a budget 
of EUR 6,444,698 EUR and a duration of 36 months and is financed under the Instrument contributing to Stability and 
Peace (IcSP).

-  Grant Agreement on the Financial Investigation In-Service Training Programme, Western Balkan (CEPOL FI) project 
with Directorate-General of Neighbourhood end Enlargement Negotiation (DG NEAR) on 21 December 2017. The EU- 
MENA Counterterrorism Training Partnership 2 project has a budget of EUR 2,500,000 EUR and a duration of 24 months 
and is financed under the Instrument of Pre-accession Assistance (IPA 2). During 2019 the project duration has been 
extended until 31 March 2020.

-  Contribution Agreement IFS/2019/410-531 was signed between CEPOL and DG DEVCO (International Cooperation 
and Development) on 17 December 2019. The purpose of this agreement is to provide financial contribution to finance 
the implementation of the Action “CT INFLOW- Enhancing Information Exchange and Criminal Justice Response to 
Terrorism in the Middle East and North Africa”. The CEPOL CT INFLOW has a maximum budget of EUR 7 500 000 
and a duration of 48 months and is financed under the Instrument contributing to Stability and Peace (IcSP).

There are three additional Contribution Agreements under negotiation with DG NEAR.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 CEPOL Headquarters 1066 Budapest, 
Ó utca 27, 
Hungary

978

1 145

2 123

10 years free oí 
charge as from 1 
September 2014.

Free of charge

Host country 
provides: 
accommodati 
on, 
utility,
maintenance, 
security and 
reception 
services.

2 Project Office

1066,Budapest, 
Mozsar utca 16

220

21,4

241,4

57 617 Until 30 June 

2021

Rental paid by 
externally 
financed projects

3 CEPOL Cybercrime 

1126 Budapest, 
Böszörményi út 
27

Liaison

1040 Brussels, 
Avenue de la 
Joyeuse Entrée 
17-20

Academy

4 CEPOL 
Office

TOTAL

80

48

80

Free of charge

Offered by 
host country

48

12 497

Commercially 
rented office

1 326 1 166,4 2 492,4

70 114

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 408

5.1.2  Current building(s) Other comments

Buildings 2, 3 and 4 under point 5.1.1 are shown for trasparency reason. Those office places are not formal Cepol 
buildings but rented/used offices.

5.1.3  Building projects in the planning phase

CEPOL's staff has reached the maximum number originally foreseen for the building. The current building has been 
designed for 53 staff members, current staffing levels (including the two projects that are actively implemented) are over 
76. CEPOL is already renting additional office spaces outside Headquarters or the Capacity Building Projects, using the 
budget reserved for those projects. In 2018 CEPOL has made a request to the Hungarian authorities to explore the 
possibilities for a new building for CEPOL. The Hungarian authorities are positively considering this request but a 
decision has not been taken yet.

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

There are no European School or European sections in a national school in Budapest. This situation is not foreseen to 
change in the coming years. Consequently, it is difficult to promote geographical balance among the staff of the Agency 
not being able to provide schooling for the children of staff in a different language than Hungarian. Therefore CEPOL's 
Management Board decided that CEPOL shall pay the school fees (registration and attendance fees, school transportation 
costs). As a consequence, the school shall be considered as non-fee paying and the staff member concerned shall not 
receive the education allowance provided for in Article 3 of Annex VII of the Staff Regulations.

5.3  Evaluation

The last CEPOL evaluation from 2015 confirmed the relevance of its activities and that the Agency was able to respond 
and adapt to emerging priority areas. Due to the dynamic changes in the security environment, CEPOL’s mandate set by 
Decision 2005/681/JHA became outdated and has been replaced by the new CEPOL Regulation (2015) 2219 which will 
allow to adapt the strategic objectives and to improve even more the relevance of CEPOL’s activities; amongst others, 
through the Strategic Training Needs Analysis (STNA) and the Training Needs Analysis (TNA).The evaluation report 
was made public: https://www.cepol.europa.eu/sites/default/files/five-vear-evaluation-report-2011-2015.pdf Next 
evaluation foreseen by Regulation (EU) 2015/2219 of the European Parliament and of the Council should be carried out 
by 1 of July 2021.

5.4 Privileges and immunities

Agency privileges

CEPOL can request 
the reimbursement 
of incurred VAT in 
line with the HQ 
agreement signed 
and the applicable 
Hungarian 
regulations

Privileges granted to staff

Protocol of privileges and immunities / diplomatic status

Education / day care

CEPOL staff, with the exception of Hungarian nationals are 
issued a special identity card similar to those issued for 
members of diplomatic corps of the Member States of the EU 
in Hungary. CEPOL Staff is entitled to enjoy the privileges 
and immunities, exemptions and facilities granted by Hungary 
to members of the diplomatic corps of the Member States of 
the European Union in Hungary. The Protocol of privileges 
and immunities applies to the Director of CEPOL and the 
staff of its Secretariat, with the exception of staff seconded 
from the Member States and Hungarian nationals. Staff is 
entitled to reimbursement of VAT in accordance with the 
relevant rules foreseen for resident officials of international 
organizations in Hungary, up to 300.000 HUF of value of 
VAT/year during the first 2 years of employment in Hungary. 
Staff - with the exception of Hungarian nationals - are 
entitled to import from their last country of residence or from 
the country of which they are nationals, free of duty and 
without prohibitions or restrictions, within 12 months from

There is no European School in Budapest 
or at a reasonable distance from Budapest. 
Also, there is no European section in a 
national school. On the basis of current 
information, this situation is not foreseen 
to change in the coming years.

CEPOL Governing Board decided that 
CEPOL shall pay the school fees. As a 
consequence, the school shall be 
considered as non-fee paying and the staff 
member concerned shall not receive the 
education allowance provided for in 
Article 3 of Annex VII of the Staff 
Regulations. The costs covered by CEPOL 
shall be:

- the registration and attendance fees

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 409

Agency privileges

Privileges granted to staff
the date of establishment of normal place of residence in the 
customs territory of the European Union, furniture and 
personal effect, including motor vehicles, that shall be 
registered under diplomatic plates.

- the school transportation costs.

All other costs are excluded, in conformity 
with Commission Decision C (2004)131- 
53-2004 on general implementing 
provisions for the grant of the education 
allowance.

Part I - Decentralised agencies

Individual budgetary financial statements - CEPOL 410

2.5.3 

European Monitoring Centre for Drugs and Drug Addiction - EMCDDA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Council Regulation (EEC) 302/93

08/02/1993 This regulation establishing the EMCDDA, was repealed by Regulation (EC) No 1920/2006.

Recast Regulation (EC)
1920/2006 on the European 
Monitoring Centre for Drugs and 
Drug Addiction (recast)

12/12/2006 The EMCDDA’s objective is to provide the EU and its Member States with factual, objective, 
reliable and comparable information at European level on drugs, drug addiction and their 
consequences. To achieve its objective, the Centre shall perform the following tasks: a) 
collection and analysis of existing data; b) improvement of data-comparison methods; c) 
dissemination of data; d) cooperation with European and international bodies and 
organisations and with third countries; e) identification of new developments and changing 
trends.

The recast Regulation stipulates that the Centre shall focus on the following priority areas: 
monitoring the state of the drugs problem and emerging trends; monitoring the solutions 
applied to drug related problems; assessing the risks of new psychoactive substances and 
maintaining a rapid information system; and developing tools and instruments to facilitate the 
Member States' and the Commission's monitoring and evaluation of their respective drugs 
policies.

The EMCDDA's tasks were extended through the recast Regulation. The collection, 
registration and analysis work must also cover data on emerging trends in poly drug use, 
including the combined use of licit and illicit psychoactive substances, but also information on 
best practices in the Member States and the exchange of such practices among them. The 
EMCDDA was also required to develop tools and instruments to facilitate the Member States' 
and the Commission's monitoring and evaluation of their respective drugs policies and 
strategies. The scope of the Centre's technical assistance was extended to certain non­
Community countries such as the candidates for EU accession or the countries of the Western 
Balkans. Lastly, the recast Regulation introduced several organisational changes, such as the 
reference to the Vice-Chairperson of the Management Board and the Executive Committee, a 
new composition and selection procedure for the Scientific Committee.

Furthermore, a new piece of legislation (Regulation (EU) 2017/2101 of the European 
Parliament and of the Council of 15 November 2017 amending Regulation EC No 1920/2006) 
was adopted on 24 October 2017, replacing Council Decision 2005/387/JHA as of 23 
November 2018. The 2005 legal instrument set out well-defined and tight deadlines for all the 
tasks covered therein; the deadlines imposed by the new regulation are even stricter and the 
times allowed have been reduced by more than half, i.e. to two weeks for collecting data from 
the Reitox national focal points, to five weeks for drafting the initial report and to six weeks 
for preparing a requested risk assessment.

The new regulation foresees the inclusion of a few other concrete new tasks, additional 
information and new working procedures in the operation of the EWS and risk assessments.

1.2  Seat

Lisbon, Portugal

1.3  Budget Line

12 10 03 : European Monitoring Centre for Drugs and Drug Addiction (EMCDDA)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

51

48

94,12%

51

51

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 411

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

25

76

34

1

111

24

72

34

1

107

96,00%

94,74%

100,00%

100,00%

96,40%

25

76

34

1

111

25

76

34

1

111

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

16 288 600

730 739

17 019 339

16 614 372

745 320

17 359 692

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

TOTAL REVENUES

1.5.2 Expenditure Overview

Revenues estimated by the agency

Budget Forecast

1 007 367

795 219

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

11 470 017

11 470 017

11 710 484

11 710 484

1 802 490

1 802 490

1 947 309

1 947 309

4 754 199

18 026 706

4 754 199

18 026 706

4 497 118

18 154 911

4 497 118

18 154 911

2  Human Resources

2.1 Establishment plan posts

n
o
i
t
c
n
u
F

d
n
a

p
u
o
r
g

e
d
a
r
g

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 412

 
 
 
Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

3

10

11

12

7

45

1

2

7

7

4

1

4

1

6

1

1

2

4

21

1

3

1

1

6

1

1

1

3

1

3

1

1

6

1

1

2

1

1

3

9

10

11

8

1

1

45

1

2

6

6

5

1

1

3

1

1

6

1

1

2

1

1

3

9

10

11

8

1

1

45

1

2

6

6

5

1

1

3

1

1

6

1

1

2

1

1

3

9

10

11

8

1

1

45

1

2

6

6

5

1

1

3

5

7

3

8

9

4

2

42

1

3

2

3

8

3

1

21

4

21

4

21

4

21

10

66

9

63

10

66

10

66

10

66

76

72

76

76

76

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2.2  External personnel

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 413

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

8

10

13

3

34

8

8

15

3

34

8

9

14

3

34

8

9

14

3

34

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

1

1

1

1

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

15 286 600

16 288 600

18 106 000

16 614 372

2,00%

189 764

22 251

20 639

20 638

-7,25%

684 166

410 462

273 704

18 983

730 739

439 095

291 644

839 852

515 668

324 184

745 320

2,00%

447 923

297397

2,01%

1,97%

15 989 749

17 019 339

18 945 852

17 359 692

2,00%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant

2 197414

1 007 367

795 219

795 219

-21,06%

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 414

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Information and Publishing

2 197 414

1 007 367

795 219

795 219

-21,06%

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

10 756 058

11 470 017

12 242 037

11 710 484

2,10%

10 713 688

11 415 017

12 128 037

11 643 318

9 098 093

9 720 289

10 257 599

9 914 695

1 615 595

1 694 728

1 870 438

1 728 623

1 672

10 000

14 000

10 200

2,00%

2,00%

2,00%

2,00%

40 698

45 000

100 000

56 966

26,59%

1 464 421

1 802 490

2 300 811

1 947 309

8,03%

858 882

1 229 261

1 475 004

1 363 846

10,95%

467 351

415 775

607 456

424 091

2,00%

57 078

26 889

38 821

50 860

27 964

63 050

96 360

30 806

63 080

51 877

28 523

63 080

2,00%

2,00%

0,05%

15 400

15 580

28 105

15 892

2,00%

4 825 081

4 754 199

5 198 223

4 497 118

-5,41%

495 354

430 000

580 000

438 600

2,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 415

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Studies

REITOX

Mission expenses

Meeting expenses

Receptions ans events

Expenditure IPA and ENP1 projects

Expenditure related to IPA projects

Expenditure related to ENP1 projects

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

451 942

387 844

675 784

395 601

2,00%

2 060 603

2 140 000

2 063 000

2 063 000

-3,60%

238 385

501 180

2 475

260 000

525 488

3 500

1 075 142

1 007 367

318 220

762 500

3 500

795 219

265 200

535 998

3 500

2,00%

2,00%

0,00%

795 219

-21,06%

147 405

927 737

1 007 367

795 219

795 219

-21,06%

17 045 560

18 026 706

19 741 071

18 154 911

0,71%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

10 733 754

11 470 017

12 242 037

11 710 484

2,10%

10 706 962

11 415 017

12 128 037

11 643 318

9 098 093

9 720 289

10 257 599

9 914 695

1 608 869

1 694 728

1 870 438

1 728 623

2,00%

2,00%

2,00%

2,00%

Expenditure relating to Staff recruitment

1 672

10 000

14 000

10 200

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

25 120

45 000

100 000

56 966

26,59%

1 212 472

1 802 490

2 300 811

1 947 309

8,03%

794 271

308 953

31 913

24 671

38 821

1 229 261

1 475 004

1 363 846

10,95%

415 775

607 456

424 091

2,00%

50 860

27 964

63 050

96 360

30 806

63 080

51 877

28 523

63 080

2,00%

2,00%

0,05%

Other 

infrastructure 

and 

operating

13 843

15 580

28 105

15 892

2,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 416

EXPENDITURE

expenditure

Title 3 - Operational expenditure

Information and Publishing

Studies

REITOX

Mission expenses

Meeting expenses

Receptions ans events

Expenditure IPA and ENP1 projects

Expenditure related to IPA projects

Expenditure related to ENP1 projects

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

4 459 573

4 754 199

5 198 223

4 497 118

-5,41%

541 227

494 699

430 000

387 844

580 000

675 784

438 600

395 601

2,00%

2,00%

1 996 893

2 140 000

2 063 000

2 063 000

-3,60%

209 382

504 829

2 559

709 984

85 671

624 313

260 000

525 488

3 500

1 007 367

318 220

762 500

3 500

795 219

265 200

535 998

3 500

2,00%

2,00%

0,00%

795 219

-21,06%

1 007 367

795 219

795 219

-21,06%

16 405 799

18 026 706

19 741 071

18 154 911

0,71%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR 20 638

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports a stable number of staff for all categories (establishment posts, Seconded National Experts, 
Contract Agents funded by the EU contribution).

Financial Resources

The Commission proposes an EU contribution of EUR 16 614 372 in compliance with the Comunication on the MFF of 
27th of May. Overall, this amount corresponds to the 2020 EU contribution with a 2% indexation.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

No additional staff is requested for 2021.

4.1.2 Vacancy rate as of end 2019 

5 %

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

N.A.

4.1.4  Salary assumption for calculating salary line (% applied)

In line with 2021 Budget circular and an estimate for correction factor in Portugal.

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 417

4.1.5  Correction coefficient used 

88.6%

4.1.6  Exchange rate used (if applicable)

N.A.

4.2  Financial Resources - Agency request

4.2.1  Title 1

Title 1 should cover the costs required for all staff in post and the estimated supplementary expenditure needed to meet 
the adjustments required in 2021 pursuant to the applicable EU Staff Regulations. In this context, special attention is to be 
paid to the development of actions for training staff (by reinstating the training budget at the level pre-2019 cuts). Title 1 
should also allow EMCDDA to fully deploy the allocated human resources, by relying on the 76 authorised posts in the 
establishment plan for 2021.

4.2.2  Title 2

Title 2 should allow EMCDDA to meet the estimated essential costs for the EMCDDA premises and infrastructures, as 
well as for the administrative and IT support services and supplies. This takes into account that the 2021 annual cost for 
the lease of the EMCDDA premises will increase by EUR 110 000 compared to 2020.

Title 2 will ensure full operational capacity by means of facilitating ICT investments required for the replacement/renewal 
of ’end-of-life’ desktops/workstations of EMCDDA staff and for servers serving its core business, i.e. operational and 
corporate data bases and ICT applications (such as: Fonte, ENDND, EMCDDA web site). The total estimated cost for 
these investments amount to EUR 192 000. Title 2 should also cover building-related investments, in line with the 
relevant legal and contractual obligations, for structural maintenance, replacement of end-of life equipment and 
infrastructures. The total estimated cost for these investments amount to EUR 206 000.

4.2.3  Title 3

Title 3 ensures that the EMCDDA reaches its full operational capacity and meets the needs to complement the existing 
national data sources by means of the following operations/activities: (i) developing a new EMCDDA business model 
encompassing the fast evolution of the drug phenomenon, (ii) continuing the Business Enterprise Architecture Programme 
maximizing EMCDDA efficiency, (iii) developing a novel drug monitoring framework enhancing the current EU core 
drug monitoring system, (iv) developing ESPAD related activities, (v) implementing a Best Practice Portal including local 
prevention strategies and inclusion of Criminal Justice related interventions, and (vi) developing the monitoring and 
analysis of drug-related crime beyond drug law offences. The EMCDDA will also implement additional tasks resulting 
from the new legislation strengthening the EU EWS on psychoactive substances (NPS) and the Risk Assessment 
procedure (Regulation (EU)2017/2101. EMCDDA will also coordinate the scientific programme, for the Fourth European 
Conference on Addictive Behaviours and Dependencies, planned for November 2021.

4.3  Ad hoc grants and delegation agreements

Pursuant to the decision taken by the relevant EU authorities in 2021 the EMCDDA should receive additional EUR 
795,219 (assigned appropriations) from the EU budget as the third and final instalment of the EU financing for the third 
year of execution of the EU4Monitoring Drugs project. This project for technical assistance aims at enhancing the 
capacity of European Neighbourhood Policy (ENP) East and South countries (it can cover also, on ad hoc basis, the 
‘neighbours of the neighbours') to monitor drug markets and contribute improving the national and regional responses to 
security and health-related threats posed by contemporary drug markets and related issues.

The execution of the project covers a period of 36 months as from 01/01/2019 (this period may be extended for one 
additional year) and the appropriations allocated from the EU budget amount to total 3 000 000 EUR. They are provided 
to the EMCDDA by annual instalments in accordance with the relevant financing agreement.

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 418

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

type

1 Cais do 
Lisbon, 
building, rented

Sodré,
office

Lisbon, Portugal

5 846

674

6 520

Office building The 

Host

1 072 090 Rental for 25 
years 
with
option to buy

country 
supported the 
installation by 
providing the 
office
furniture for 
the
headquarters.

TOTAL

5 846

674

6 520

1 072 090

5.1.2 Current building(s) Other comments

N.A.

5.1.3 Building projects in the planning phase 

No new building projects have been planned.

5.1.4 Building projects submitted to the European Parliament and the Council

No further building projects have been submitted to the European Parliament and the Council.

5.2  European Schools

Not applicable to EMCDDA, as there is no European school in Lisbon.

5.3  Evaluation

In line with Article 23 of the EMCDDA founding Regulation recast, the European Commission shall carry out an external 
evaluation of the agency every six years and forward the evaluation report to the European Parliament, the Council and 
the Management Board of the EMCDDA. The previous evaluation was completed in mid-2012. The fourth external 
evaluation of the agency was completed in November 2018. It covered the last two multi-annual work programmes of the 
EMCDDA, namely 2013-2015 and 2016-2018.

The main findings of the last evaluation were that EMCDDA appropriately addressed the objectives, tasks and priorities 
set out in its Regulation, as well as the EU Drugs Strategy, its Action Plans and the European Agenda on Security. The 
EMCDDA is well recognised and highly regarded as a centre for excellence in providing information on the drug 
phenomenon, not only in Europe but internationally. The EMCDDA has used the available human and financial resources 
efficiently to deliver the outputs, outcomes and impacts set out in its work programmes. The evaluation also found a high 
degree of coherence between the regulatory framework and the objectives and activities set out in the three-year 
EMCDDA Strategies and annual work programmes. The objectives and activities of the Centre are coherent with the EU 
Drugs Strategy and the EU Action Plans on Drugs, and complement those of the European Commission and other EU 
Agencies. The EMCDDA has an excellent reputation as the main source of comprehensive, scientific and reliable EU- 
level drug-related information, and is used by national, EU and international stakeholders, especially policy makers, 
researchers and practitioners.

5.4  Privileges and immunities

Agency privileges

Privileges granted to staff

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 419

Agency privileges

Privileges granted to staff

Protocol of privileges and immunities / 
diplomatic status

Education / day care

The Portuguese Government granted the 
EMCCDA with diplomatic status by means 
of the conclusion of a seat agreement on 
26th June 1996 (Protocol between the 
Portuguese Government and the' EMCDDA 
regarding the functioning of the agency in 
Portugal and the installation of its 
headquarters in Lisbon). Through this 
Agreement, which entered into force in May 
1998, the Portuguese Government applies 
the Protocol on the Privileges and 
Immunities of the European Communities to 
the EMCDDA. exempting the agency from 
payment of all national, regional or 
municipal rates and taxes as regards the 
fixed assets it owns or rents, as well as from 
customs duties and from any other taxes, 
prohibitions or restrictions on goods of any 
kind which it imports or exports in the 
exercise of its official business (VAT, etc.)

Protocol on the Privileges and Immunities of the 
European Communities is applicable to 
EMCDDA staff. The Protocol concluded 
between the Portuguese Government and the 
EMCDDA regarding the functioning of the 
agency in Portugal and the installation of its 
headquarters in Lisbon, grants the EMCDDA 
staff the privileges and immunities, exemptions 
and facilities recognised by the Portuguese State 
to members of a comparable category of the 
diplomatic corps in Portugal. As a consequence 
EMCDDA staff is entitled to purchase furniture 
and /or household aids VAT free. This exemption 
does not cover expenditure for food supplies and 
beverages, property works, including materials, 
water; gas; electricity, food and beverages 
services; hotels or similar services, fixed line 
telephone services. Limited exemption is granted 
from the payment of the Portuguese tax and VAT 
on the purchase and registration of vehicles.

There is no European or accredited school 
that can be attendevi free of charge in the area 
where the EMCDDA has its seat. As per the 
Memorandum of Understanding signed in 
2004 by the Portuguese Government, the 
EMCDDA and EMSA concerning the 
common premises of the' two agencies in 
Lisbon, the Portuguese Government 
committed itself to do its utmost (jointly with 
EMSA and EMCDDA) to find the best 
possible solution lor providing schooling for 
the children of EMSA and EMCDDA staff. In 
this context it agreed to pursue either the 
establishment of a European School in Lisbon 
or the signature of partial agreements between 
the' European School Board and the main 
international schools in the' Lisbon area. 
However, difficulties have been encountered 
for the implementation of this solution.

Part I - Decentralised agencies

Individual budgetary financial statements - EMCDDA 420

2.5.4 

European Food Safety Authority - EFSA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Regulation 
(EC) N° 
178/2002

28/01/2002 EFSA is the cornerstone of the EU system of risk assessment for food and feed safety. Its scientific advice on existing 
and emerging risks underpins the policies and decisions of risk managers in the European Institutions and EU 
Member States with the objective of protecting consumer health. The Authority’s most critical commitment is to 
provide objective, transparent and independent advice and clear communication grounded in the most up-to-date 
scientific methodologies, information and data available. The Authority is committed to the core standards of 
scientific excellence, openness, transparency, independence and responsiveness.

EFSA brings together Europe’s best available experts in risk assessment in the field of food and feed safety, who act 
in an independent capacity for an autonomous, self-governed organisation to provide the European EU, Member 
States and the European Parliament with scientific advice of the highest standard.

EFSA works closely with national food safety agencies and in open consultation with its stakeholders, proactively 
seeking input, ensuring the transparency of its procedures and exchanging information with international partners. 
This puts EFSA in a strong position to assist risk managers in developing coordinated and international approaches 
based on comprehensive and current analysis.

429,374.59

EFSA is a responsive and reliable source of support for decision makers. Through its Scientific Committee, Scientific 
Panels and Working Groups, the Authority undertakes to respond quickly and proactively to urgent issues and 
emerging risks and EFSA’s programming will continue to evolve and adapt in line with the priorities and needs of 
risk managers.

Communicating on risks associated with the food chain is a key part of EFSA’s mandate. EFSA, in close cooperation 
with the European Commission, strives to ensure all interested parties receive timely, reliable, objective and 
meaningful information based on the results of its scientific work, in liaison with national food safety authorities and 
stakeholders, and taking account of the needs of different audiences.

EFSA will continue working independently, openly and transparently to deliver the best possible scientific advice 
and therefore contribute to strengthening the European food and feed safety system.

Regulation
(EU)
2019/1381

20/06/2019 The new Transparency Regulation adopted in April 2019 to significantly increase the transparency of the EU risk 
assessment in the food chain, revisit the governance of EFSA in order to ensure its long-term sustainability, improve 
the coherence of risk communication and enhance the quality and reliability of studies.

The measures introduced with the Transparency Regulation have generated modifications to the EFSA’s multiannual 
plan which now include concrete actions that ensure the appropriate implementation of the regulation with the final 
aim for a more robust, independent and transparent risk assessment process.

1.2 Seat

Parma, Italy

1.3 Budget Line

14 10 02 : European Food Safety Authority

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 421

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

220

100

320

131

15

466

215

98

313

131

15

459

97,73%

98,00%

97,81%

100,00%

100,00%

98,50%

255

99

354

139

15

508

284

96

380

146

15

541

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

101 413 013

2 433 390

103 846 403

115 558 185

2 774 604

118 332 789

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

48 506 000

48 506 000

53 580 500

53 580 500

13 400 679

13 400 679

16 617 800

16 617 800

46 083 219

41 939 724

58 623 133

48 134 491

107 989 898

103 846 403

128 821 433

118 332 791

2  Human Resources

2.1 Establishment plan posts

n
o
i
t
c
n
u
F

d
n
a

p
u
o
r
g

e
d
a
r
g

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 422

 
 
 
Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

2

3

5

2

3

5

1

2

7

9

20

38

57

45

27

9

215

1

3

7

21

32

20

15

1

100

1

1

5

7

14

30

61

49

35

7

210

3

6

16

36

19

17

1

98

1

3

1

5

1

4

4

8

19

40

62

59

43

10

250

1

4

6

21

34

22

11

99

1

4

5

1

4

4

10

20

43

68

68

52

9

279

2

4

9

21

32

17

11

96

1

4

5

1

4

4

10

20

43

68

68

52

9

279

2

4

9

21

32

17

11

96

5

315

5

308

5

349

5

375

5

375

320

313

354

380

380

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2.2  External personnel

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 423

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

98

7

25

1

131

105

7

19

131

116

8

15

139

122

7

17

146

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

15

15

15

15

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

77 402 001

101 413 013

115 558 185

115 558 185

13,95%

310 366

442 464

429 375

429 375

-2,96%

1 851 441

2 433 390

2 774 604

2 774 604

14,02%

1 851 441

2 433 390

2 774 604

2 774 604

14,02%

5 ADMINISTRATIVE OPERATIONS

33 344

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

79 286 786

103 846 403

118 332 789

118 332 789

13,95%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 424

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

750 000

750 000

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

44 180 210

48 506 000

53 580 500

53 580 500

10,46%

39 643 140

42 078 000

46 300 000

46 300 000

10,03%

30 597 253

33 157 000

36 589 000

36 589 000

10,35%

9 045 887

8 921 000

9 711 000

9 711 000

8,86%

Expenditure relating to Staff recruitment

307 069

492 000

481 000

481 000

-2,24%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

240 500

242 783

369 234

310 000

240 000

500 000

340 000

247 000

520 000

340 000

247 000

520 000

9,68%

2,92%

4,00%

2 044 135

3 431 000

4 122 500

4 122 500

20,15%

Receptions, events and representation

149

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

1 333 200

1 455 000

1 570 000

1 570 000

7,90%

10 424 211

13 400 679

16 617 800

16 617 800

24,01%

5 797 722

6 552 053

7 423 000

7 423 000

13,29%

3 751 146

5 707 797

7 944 800

7 944 800

39,19%

278 548

223 324

317 354

52 964

534 669

286 500

228 660

80 000

443 840

366 500

228 660

200 000

443 840

-16,99%

366 500

27,92%

228 660

0,00%

200 000

150,00%

3 153

11 000

11 000

11 000

0,00%

25 372 831

46 083 219

58 623 133

58 623 133

27,21%

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 425

EXPENDITURE

Regulated Products

Risk Asessment

Scientific Cooperation & Strategy

Communication

Operational support

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 720 117

2 598 553

7 923 684

1 292 882

5 749 444

4 898 090

9 821 020

8 366 761

9 821 020

70,82%

8 366 761

70,82%

11 715 485

20 473 152

20 473 152

74,75%

3 494 000

5 699 000

5 699 000

63,11%

10 837 595

20 226 200

14 263 200

14 263 200

-29,48%

79 977 252

107 989 898

128 821 433

128 821 433

19,29%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

43 644 686

48 506 000

53 580 500

53 580 500

10,46%

39 638 774

42 078 000

46 300 000

46 300 000

10,03%

30 597 253

33 157 000

36 589 000

36 589 000

10,35%

9 041 521

8 921 000

9 711 000

9 711 000

8,86%

Expenditure relating to Staff recruitment

306 806

492 000

481 000

481 000

-2,24%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

235 455

226 625

220 050

310 000

240 000

500 000

340 000

247 000

520 000

340 000

247 000

520 000

9,68%

2,92%

4,00%

1 688 127

3 431 000

4 122 500

4 122 500

20,15%

Receptions, events and representation

149

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Regulated Products

1 328 700

1 455 000

1 570 000

1 570 000

7,90%

8 217 434

13 400 679

16 617 800

16 617 800

24,01%

4 704 895

6 552 053

7 423 000

7 423 000

13,29%

2 835 673

5 707 797

7 944 800

7 944 800

39,19%

210 199

157 323

271 902

35 239

534 669

286 500

228 660

80 000

443 840

366 500

228 660

200 000

443 840

-16,99%

366 500

27,92%

228 660

0,00%

200 000

150,00%

2 203

11 000

11 000

11 000

0,00%

20 648 432

41 939 724

48 134 491

48 134 491

14,77%

2 653 468

5 749 444

9 821 020

9 821 020

70,82%

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 426

EXPENDITURE

Risk Asessment

Scientific Cooperation & Strategy

Communication

Operational support

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 532 805

7 161 985

1 048 169

4 898 090

7511 590

3 494 000

8 366 761

9 946 394

5 699 000

8 366 761

70,82%

9 946 394

32,41%

5 699 000

63,11%

7 252 005

20 286 600

14 301 316

14 301 316

-29,50%

72 510 552

103 846 403

118 332 791

118 332 791

13,95%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): 429,374.59 EUR

4  Justification of needs

Commission assessment 

Human Resources

Due to the adoption of the revised General Food Law (178 Transparency Regulation) and the expansion of its mandate, 
EFSA has been granted a total of 106 additional posts (85 TA, 21 CA) compared to the 2019 Establishment Plan, to be 
granted to EFSA over a period of three years. 42 posts were added to the capacity in 2020 (out of which 3 CA posts 
temporarily lent to ECHA in the frame of the IUCLID programme, to be made available for EFSA in 2023).

In this regard, the Commission supports the Agency’s request for Human resources foreseen for 2021: 380 FTEs (+26 
posts compared to 2020), 146 CAs (+7 CAs compared to 2020), 16 SNEs out of which 1 SNE dedicated to the pre­
accession programme financed up to 2022.

Financial Resources

The total EU contribution foreseen for 2021 amounts EUR 125 800 000, out of which EUR 429 375 correspond to the 
assigned revenue stemming from the recovery of the agency surplus for the year 2019 and EUR 125 370 625 of fresh 
appropriations.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

In 2021, an estimated 33 of the additional posts deriving from the 178 Transparency Regulation will be added to EFSA’s 
capacity, leading to an increase of +60 TAs and +15 CAs compared to the 2019 staff capacity. The number of SNEs is 
expected to remain unchanged at 16 (out of which one funded by the Pre-Accession Programme).

4.1.2  Vacancy rate as of end 2019

2.4% (97.6% occupancy rate, excluding offer letters)

1.7% (98.3% occupancy rate, including 3 offer letters)Vacancy rate including Officials, TAs, CAs & SNEs

4.1.3  Standard abatement (’abatement forfaitaire’) applied

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 427

4.1.4  Salary assumption for calculating salary line (% applied)

The per-capita average increase in salaries, corresponds to 1.4% considering estimated salary adjustments/correction 
coefficient, career and step increases based on average occupancy rate of 93.5 % (taking into account the hiring time on 
the new 178 TR posts; target occupancy rate of 98% by year end).

4.1.5  Correction coefficient used

Incorporation of the 2019 reduction from 96.5 % to 95.2 % of the weighting coefficient for Italy.

4.1.6  Exchange rate used (if applicable)

4.2  Financial Resources - Agency request

4.2.1  Title 1

As foreseen by Legislative Financial Statement, compared to 2019, EFSA staff will increase by 60 temporary agents and 
15 contract agents to be hired to contribute to implementation of Transparency Regulation (Regulation (EU) 2019/1381). 
The increase of budget in the title is mainly to coverage of additional staff cost.

4.2.2  Title 2

Additional budget was requested for IT expenditures linked to run cost of new scientific tools being developed during 
year 2020 and hardware/software cost linked to staff increase. Increase in building cost is mainly linked to building works 
linked to adaptation of premises to accommodate the increased number of staff as well as to implement new ways of 
working particularly with external experts.

4.2.3  Title 3

In Title III, the increase in Risk assessment and Regulatory products is mainly due to implementation of the provisions of 
Transparency regulation: new ways of engaging with MS/AF/Art.36 organisations and a possible new approach to 
capacity building as well as preparatory work sharing with MSs. In Scientific Cooperation, mainly for implementation of 
TR measures such as verification studies and studies in relation to new scientific developments becoming available.

Budget in horizontal operational support decreases mainly in operational IT systems and operational development, control 
and quality due to IT solutions for projects (including deliverables stemming from TR implementation) entering into run 
mode.

4.3  Ad hoc grants and delegation agreements

After the closure of previous project in May 2019, EFSA started in June 2019 a new action: “Preparatory measures for the 
participation of IPA (') beneficiaries in the European Food Safety Authority 2019-2021” with a budget of EUR 500,000. 
DG NEAR made available additional EUR 250,000 to extend this work up to 31 May 2022 in December 2019. With the 
additional funds EFSA intends to continue to involve IP A beneficiaries in its work and to provide opportunities to 
strengthen the capacities for risk assessment and communication through the promotion of networking and joint activities 
between EFSA, IPA and Member States.

It is important to emphasize that one SNE is expected to be financed by the Pre-Accession Programme.

1 Instrument for the Pre-Accession Assistance for EU candidate countries or potential EU candidate countries

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 428

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 EFSA seat, Parma, 

Parma, Italy

office building

14 200

13 300 27 500

1 646 000 25 year

ending December 
2036

N/A

21 443 000

office
3 EU 

2 EFSA representative 

Brussles,
Belgium

Agencies’
Shared

Brussels,
Belgium

Network 
Services Office

36

54

36

54

36 000 1 year

renewable

N/A

45 333 4 years

Renewable

N/A

TOTAL

14 290

13 300 27 590

1 727 333

21 443 000

5.1.2 Current building(s) Other comments

•  EFSA seat was acquired on 19.12.2011.
•  Capital value remaining due at 31.12.2019 EUR 21.443 million.

The annual rent of EU Agencies’ Network is shared amongst the EUAN, each agency contributing proportionally. The 
share other agencies is approximately 96%.

5.1.3  Building projects in the planning phase 

n/a

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

EFSA considers schooling to be an essential part of its staff policy. For this purpose a European School (Scuola 
per l’Europa) was established in 2004 and accredited in 2008 under the European Schools system. The school 
offers teaching up to baccalaureate level. In 2009 the Italian authorities commissioned the construction of a new 
building to host the school (the current facilities being in an unsatisfactory condition) through a project with a 
cost totalling EUR 35 million (to be paid by the Italian authorities). Following the suspension of work on the 
building in 2012 (due to financial difficulties with the construction company) the new building was completed 
in 2017 and, for the start of the new 2017-2018 school year, the school moved to the new facilities.

A contribution to the EU-accredited European School in Parma worth around EUR 1.3 million was paid from 
EFSA’s 2019 budget for the 2018-2019 school year. The amount budgeted for 2020 onwards has been 
increased to cover the expected increases both in the annual school fees and in the number of pupils also 
deriving from the expected increase in the staff number in view of the implementation of the Transparency 
Regulation.

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 429

5.3  Evaluation

Evaluations (ex-ante and ex-post) encompass an assessment of initiatives according to a defined set of 
parameters, providing a solid evidence base to drive decisions and contribute to optimising the use of resources 
to ensure efficiency, effectiveness and the best value for taxpayers’ money.

EFSA’s revamped approach to evaluations, to be fully implemented as of 2020, following the EU “Better 
Regulation framework” and the “Agencies handbook on evaluations”, includes: i) external (third party) 
evaluation of EFSA as described in its Founding Regulation; ii) external (third party) evaluations for areas of 
work which entail significant spending and/or organisational implications, whether individual (e.g. project) or 
cluster (e.g. EFSA strategy) activities; iii) internal evaluations for EFSA’s “development” activities (projects), 
covered by ex-ante charters and ex-post project closing reports.

As a result of the third external evaluation of EFSA, delivered in 2018, EFSA will continue the implementation 
of the six Management Board recommendations:

Enhance capacity for fit-for-purpose and responsive scientific advice, improving the planning and 

1. 
responsiveness of the Authority

Enhance communication activities to strengthen EFSA’s reputation by increasing proactivity of 

2. 
communication and communicating more collaboratively

Secure long-term efficiency and sustainability of operations, enhancing efficiency of the advice 

3. 
production system and finding additional ways to utilise expertise

4. 
Continue the transformation to an open science organisation, making evidence transparent and reusable, 
making the advice-development process accessible, enhancing dialogue with stakeholders and safeguarding and 
explaining the organisation’s independence

5. 
Invest in preparedness to cope with complex futures scanning emerging risks, co-developing adequate 
assessment methodologies, co-developing European capacity for future risk governance and co-influencing EU 
research funding priorities

6. 
Collaborate, cooperate and co-design to meet integrated ‘one health’ protection targets, upgrading 
collaboration to a strategic level, utilising the opportunities of big data and sharing in an unlimited manner to 
tackle complexity and resource constraints

Following the mapping, held in 2019, of ongoing and planned projects and processes to the Board 
recommendations to, EFSA will carry out in 2020, and in the context of the new Strategy 2027 definition, an 
assessment of their level of implementation to ensure additional initiatives are integrated as necessary.

In 2018 and 2019, two additional external evaluations took place, one ex post (STEP 2018 project) and one 
mid-term (EFSA Strategy 2020 implementation). The follow-up actions identified by the ex post evaluation of 
the ‘STEP 2018’ project will continue to ensure that action plans set up by the recommendation’s owners are in 
place. In order to complete the follow up of the ‘STEP 2018’ ex post evaluation EFSA will fine-tune the 
monitoring and reporting area in 2020 and will further streamline some key processes, recasting some key roles 
in the ‘department coordination’ area to further improve efficiency as of the second half of 2020.

EFSA carried out a mid-term evaluation of the “EFSA Strategy 2020”, to be concluded by end-2020, to take 
stock of progress made in EFSA’s current strategy implementation and identify lessons learned for the new 
strategy. The results and conclusions of the evaluation will feed the preparation of the new strategy in 2020.

The results of the mid-term evaluation, combined with the work in progress at the level of the new strategy 
preparation, will be an opportunity for the revision of the intervention logic and describing how different inputs, 
activities and outputs triggered by the agency interact to allow the delivery of objectives.

5.4  Privileges and immunities

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 430

Agency privileges

Privileges granted to staff

Protocol of privileges and immunities/diplomatic status

Education
/daycare

In the seat agreement the Italian government committed to 
applying to the authority the privileges and immunities 
provided for in the Protocol on the Privileges and 
Immunities of the European Communities, signed in 
Brussels on 8 April 1965

The executive director of the authority and members of the senior 
management team, their spouses and dependent family members are 
granted the privileges and immunities, facilities and concessions that are 
granted by the Italian government to members of equivalent rank in the 
diplomatic corps in Italy

The authority, its assets and funds, wherever they may be, 
are immune — during the performance of their official 
activities — from any form of legal proceedings and are not 
the subject of any administrative or legal measure of 
constraint

Staff are exempt from national taxes on salaries, wages and emoluments 
paid by the authority

The premises and the buildings used by the authority, as 
well as the archives, are inviolable

Staff are immune from legal proceedings in respect of acts performed by 
them in the exercise of their official duties

The authority, its funds, assets and income are, within the 
limits of their official activities, exempt from all the taxes 
and direct duties due to the state, regions, provinces and 
municipalities

Staff are, in respect of exchange regulations, accorded the same facilities 
as those accorded to officials of equal rank on foreign diplomatic 
missions in Italy and receive the same assistance with repatriation as is 
granted to diplomats in the event of international crises

The authority is exempt from VAT for substantial purchases 
of goods and services relating to its official tasks and the 
exercise of its duties

The authority is exempt from any customs duty, tax, 
prohibition or restriction on goods of any type imported or 
exported in the exercise of its own official activities

Staff benefit, within a period of 2 years starting from the official move 
of the authority to its permanent seat or appointment by the authority, 
whichever is later, from a tax installation benefit — VAT exemption — 
on the purchase of furniture and other household goods necessary for 
their installation

Members of staff who are not permanent residents in Italy on taking up 
their functions with the authority, or staff members employed by the 
authority prior to the move to Parma, may acquire one motor vehicle 
duty and tax free during their period of residence in Italy; the vehicle is 
registered in a special series

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 431

2.5.5 

European Centre for Disease Prevention and Control - ECDC

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Regulation 
(EC) No 
851/2004 of the 
European 
Parliament and 
of the Council

21/04/2004 ECDC Vision:

A future where all citizens of the EU enjoy the best protection from communicable diseases that the “state of the 
art” prevention and control measures allow, through the use of evidence based methods applied by Member 
States and the EU system in a mutually supportive manner.

Article 3 of the Founding Regulation defines the mission, tasks and modes of operations of ECDC. The essence 
of this Article is:

That ECDC’s current mission should concentrate on communicable diseases (and outbreaks of unknown origin).

That ECDC should be a proactive centre of excellence as regards information and scientific knowledge on all 
aspects of communicable diseases that relate to their detection, prevention and control.

That ECDC; last but not least, should be an agent of change , by actively supporting the whole EU system and its 
Member States in their efforts to strengthen their capacity to improve CD Prevention and Control.

Further on the regulations stipulates that (article 3):

‘In order to enhance the capacity of the EU and the Member States to protect human health through the 
prevention and control of human disease, the mission of the Centre shall be to identify, assess and communicate 
current and emerging threats to human health from communicable diseases. In the case of other outbreaks of 
illness of unknown origin which may spread within or to the EU, the Centre shall act on its own initiative until 
the source of the outbreak is known. In the case of an outbreak which clearly is not caused by a communicable 
disease, the Centre shall act only in cooperation with the competent authority upon request from that authority. In 
pursuing its mission the Centre shall take full account of the responsibilities of the Member States, the 
Commission and other EU agencies, and of the responsibilities of international organisations active within the 
field of public health, in order to ensure comprehensiveness, coherence and complementarity of action’.

Within the field of its mission, the Centre shall:

- 
- 
- 

- 

- 

search for, collect, collate, evaluate and disseminate relevant scientific and technical data;
provide scientific opinions and scientific and technical assistance including training;
provide timely information to the Commission, the Member States, EU agencies and international 
organisations active within the field of public health;
coordinate the European networking of bodies operating in the fields within the Centre’s mission, 
including networks arising from public health activities supported by the Commission and operating 
the dedicated surveillance networks;
exchange information, expertise and best practices, and facilitate the development and implementation 
of joint actions.

COM/2008/741

13/11/2008 The report of the external evaluation confirms that ECDC succeeded in establishing itself as a centre of scientific 

SEC 2008 2792

excellence and that it brings added value in the prevention and control of communicable diseases.

1.2  Seat

1.3  Budget Line

14 10 01 : European Centre for Disease Prevention and Control

1.4  Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 432

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

126

52

2

180

100

5

285

121

50

3

174

99

1

274

96,03%

96,15%

150,00%

96,67%

99,00%

20,00%

96,14%

126

51

3

180

100

5

285

126

51

3

180

120

5

305

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

59 059 000

1 400 000

60 459 000

63 955 020

1 515 734

65 470 754

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

31 645 000

31 645 000

33 785 000

33 785 000

7 552 000

7 552 000

8 305 000

8 305 000

21 262 000

60 459 000

21 262 000

60 459 000

23 380 754

65 470 754

23 380 754

65 470 754

2  Human Resources

2.1 Establishment plan posts

n

o
r
g

p
u

d
n
a

2019

2020

2021

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 433

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

1

4

5

10

10

25

25

20

26

126

2

2

3

10

10

15

5

5

52

2

2

180

1

5

5

9

16

29

12

17

27

121

3

2

9

13

15

3

2

3

50

3

3

174

1

2

3

7

8

23

24

22

26

10

1

2

3

12

15

24

27

22

16

4

1

2

3

7

8

23

24

22

26

10

126

126

126

1

2

3

11

10

15

5

4

51

3

3

180

3

3

6

11

12

11

4

1

51

3

3

180

1

2

3

11

10

15

5

4

51

3

3

180

180

174

180

180

180

2.2  External personnel

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 434

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

50

36

12

2

100

50

36

11

2

99

50

36

12

2

100

65

41

12

2

120

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

5

1

5

5

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

57 387 854

59 059 000

60 240 000

63 955 020

8,29%

1 879 347

1 469 306

1 469 306

-21,82%

1 363 020

1 400 000

1 439 000

1 515 734

8,27%

1 363 020

1 400 000

1 439 000

1 515 734

8,27%

58 750 874

60 459 000

61 679 000

65 470 754

8,29%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 435

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

31 908 166

31 645 000

32 100 000

33 785 000

28 137 860

28 239 000

28 285 000

29 970 000

VAR
2021/2020
(%)

6,76%

6,13%

21 927 468

22 591 200

21 970 000

21 970 000

-2,75%

6 210 392

5 647 800

6315 000

8 000 000

41,65%

Expenditure relating to Staff recruitment

430 524

365 000

393 000

393 000

7,67%

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

565 365

144 993

363 255

600 000

160 000

400 000

550 000

160 000

500 000

550 000

-8,33%

160 000

0,00%

500 000

25,00%

2 235 379

1 842 000

2 177 000

2 177 000

18,19%

30 790

39 000

35 000

35 000

-10,26%

7 473 284

7 552 000

7 605 000

8 305 000

9,97%

3 559 060

4 124 000

4 275 000

4 480 000

8,63%

2 501 869

2 319 000

2 400 000

2 800 000

20,74%

292 441

217 364

132 528

770 022

65 000

290 000

185 000

569 000

65 000

230 000

185 000

450 000

100 000

53,85%

290 000

185 000

0,00%

0,00%

450 000

-20,91%

19 369 424

21 262 000

21 974 000

23 380 754

9,96%

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 436

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

TOTAL

58 750 874

60 459 000

61 679 000

65 470 754

8,29%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

31 908 166

31 645 000

32 100 000

33 785 000

28 137 860

28 239 000

28 285 000

29 970 000

VAR
2021/2020
(%)

6,76%

6,13%

21 927 468

22 591 200

21 970 000

21 970 000

-2,75%

6 210 392

5 647 800

6315 000

8 000 000

41,65%

430 524

365 000

393 000

393 000

7,67%

565 365

144 993

363 255

600 000

160 000

400 000

550 000

160 000

500 000

550 000

-8,33%

160 000

0,00%

500 000

25,00%

2 235 379

1 842 000

2 177 000

2 177 000

18,19%

30 790

39 000

35 000

35 000

-10,26%

7 473 284

7 552 000

7 605 000

8 305 000

9,97%

3 559 060

4 124 000

4 275 000

4 480 000

8,63%

2 501 869

2 319 000

2 400 000

2 800 000

20,74%

292 441

217 364

132 528

770 022

65 000

290 000

185 000

569 000

65 000

230 000

185 000

450 000

100 000

53,85%

290 000

185 000

0,00%

0,00%

450 000

-20,91%

19 369 424

21 262 000

21 974 000

23 380 754

58 750 874

60 459 000

61 679 000

65 470 754

9,96%

8,29%

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): 1,469,305.57 EUR

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 437

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports ECDC request to maintain a stable number of establishment plan posts in 2021 compared to 
the Budget 2020 (180 posts). The Commission supports 20 additional CAs compared to estimate 2020. It follows the 
reinforcement provided to ECDC in the Amending budget 1/2020 of 20 CAs for two years in the context of Covid-19 
pandemic preparedness.

Financial Resources

The Commission’s request for DB 2021 amounts to EUR 63 955 020. It includes the financial coverage for the 20 
additional CAs and will provide ECDC with the necessary means to ensure the continuity of its activities while seeking 
for efficiency gains.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

In 2021, the staffing is expected to remain the same as in 2020, at 180 FTEs.

From 2021 to 2023, the Centre estimates to hire around 14 additional contract agents for projects with funding from 
external revenue. In 2021, the Centre foresees in total 115 CAs, and 5 SNEs.

4.1.2  Vacancy rate as of end 2019

The vacancy rate for ECDC in 2019 is estimated at 3.3% (96.7% occupancy rate).

4.1.3  Standard abatement (’abatement forfaitaire’) applied

There is no abatement.

4.1.4  Salary assumption for calculating salary line (% applied)

Due to the correction of the coefficient applied to the salaries in Sweden, which is driven, to a large extent, by the 
fluctuations of the Swedish krona, the staff expenditure in 2019 increased by 0.3% compared to 2018.

The budget 2021 forecasts to accommodate the salaries and salary related costs of the implemented establishment plan 
and the Centre’s contract staff. The budget for salary related expenditures has been estimated considering the 2019 
implementation. As in previous years, the impact on the budget line for the weighting remains an unknown and 
unpredictable macro-economic part of the ECDC’s budget planning and its execution.

4.1.5  Correction coefficient used

4.1.6  Exchange rate used (if applicable)

Due to the correction of the coefficient applied to the salaries in Sweden, which is driven, to a large extent, by the 
fluctuations of the Swedish krona, the staff expenditure in 2019 increased by 0.3% compared to 2018.

4.2  Financial Resources - Agency request

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 438

4.2.1 Title 1

The budget 2021 forecasts to accommodate the salaries and salary related costs of the implemented establishment plan 
and the Centre’s contract staff. The budget for salary related expenditures has been estimated considering the 2019 
implementation. As in previous years, the impact on the budget line for the weighting remains an unknown and 
unpredictable macro-economic part of the ECDC’s budget planning and its execution. This is due to the correction 
coefficient applied to the salaries in Sweden, which is driven, to a large extent, by the fluctuations of the Swedish krona.

4.2.2  Title 2

In 2021, the total budget of Title II slightly increases by 0.7%, mainly due to the increased property tax by the Swedish 
state.

4.2.3  Title 3

The amount of Title 3 for 2021 provided in Annex 2 table 1, will be increased by 3.3% compared to 2020. The 2021 
budget is forecasted to reach EUR 21 974 000. Title 3 will be used to implement ECDC work programme activities 
through external procurements, grants and meetings. The detail of the expected outputs is given in part III of the present 
document.

4.3  Ad hoc grants and delegation agreements

From 2021 to 2023, the Centre estimates to hire around 15 additional contract agents for projects with funding from 
external revenue (ECDC Action “EU for Health Security in Africa: ECDC 4 Africa CDC and EU Initiative on Health 
Security 2021-2024).

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 Gustav III boulevard 
40 Hilton 3 building 
-Main Building

16973, Solna, 
Sweden

9 407

4 905

14 312

TOTAL

9 407

4 905

14 312

5.1.2 Current building(s) Other comments

start
is

Contract 
date 
27/2/2018. 
Expiration date 
27/2/33.

15-year contract 
with the option of 
2 renewals of 5 
years 
each.
Termination 
notice period 12 
months.

No financial 
is
support 
provided by 
the 
Host
Country.

The rent cost projection without indexation for 2019 is 16.394.506,52 SEK and for 2020 is 19,491,840 SEK. In 2021, the 
rent without indexation is 19,491,840 SEK per year.

In 2021 there is no financial support provided by the Host Country.

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 439

5.1.3  Building projects in the planning phase

There is a building project put in operation in the spring 2018. The total surface is 9407 sqm. A new 15-year contract with 
the option of 2 renewals of 5 years each was signed. The contract start date is 27/2/2018 and the expiration date is 27/2/33

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

There are a number of alternatives regarding international schooling within the region where the Centre is situated 
(international schools, German, British, French, Finnish schools). There is no European school in Stockholm.

Public schools, whether Swedish or international, are free of charge. Private school fees are high; although national grants 
per student reduce fees. However, the private International School situated in the Stockholm City Centre charges very 
high fees and the double educational allowance only covers a minimal part of the fees of this school.

There has been no special agreement set with any particular school.

It should be noted that the seat agreement between the Centre and the Swedish government provides for the possibility to 
consider a European section or school.

5.3  Evaluation

ECDC’s Founding Regulation requires the Centre to organise external evaluations every five years to assess how well it is 
performing its mission. In 2019, the third external evaluation of ECDC for the period 2013-2017 showed that ECDC’s 
role is widely recognised and appreciated among its stakeholders and its value acknowledged.

In 2018, ECDC launched its third external evaluation. A steering group of the Management Board, the External 
Evaluation Steering Committee (MEES), composed of representatives of the Member States, the European Commission 
and the European Parliament prepared the terms of reference, approved by the Management Board in March 2018. The 
3rd external evaluation conducted by Price Waterhouse Cooper (PwC) started in September 2018 and was finalised in 
October 2019. It. In November 2019, the MEES has presented a set of recommendations for approval by the management 
Board. Once the recommendations approved in Q1 2020, the external evaluation report will be published on ECDC 
website, with the recommendations of the Management Board.

Internal evaluations:

ECDC has had a procedure for the internal evaluation of its activities and outputs since 2015. Every year a number of 
ECDC’s projects or products have been assessed. The following internal evaluations took place:

- 

- 

2015: ECDC assessment the ECDC IT governance;

2016: evaluation on the deployment of ECDC experts in Africa;

- 
2017: start of the evaluation of the ECDC disease programmes with the development of a common protocol for 
all Disease Programmes evaluations. The first two programmes to be evaluated in 2018 were IRV and FWD; FWD 
evaluated in 2019 - outsourced;

- 

- 

- 

- 

2018: evaluation of ECDC’s intranet;

2019: evaluation of the document management system - outsourced

2019: evaluation of ECDC Fellowship Programme - outsourced

2018-2020: EPHESUS (evaluation of the surveillance systems) - outsourced.

The scope of the procedure is described in the Internal Control Framework 12:

‘The Agency deploys control activities through corporate policies that establish what is expected and in procedures that 
put policies into action’,

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 440

and: ‘The impact assessment and evaluation of financial expenditure and other non-spending activities are performed in 
accordance with the guiding principles of the Commission’s better regulation guidelines, to assess the performance of EU 
interventions and analyse options and related impacts on new initiatives.’

All evaluations are linked to activities in the Single Programming Document. Evaluations are generally conducted ex­
post. Evaluations should be carried out for interventions such as: work programme activities, programmes, projects, 
processes, the work of disease networks and also more generic functions performed by the Centre (e.g. preparedness, 
epidemic intelligence, procurement).

An annual evaluation plan and indicative multi-annual evaluation programme are approved by the Director, after 
consultation of the relevant internal stakeholders.

Stakeholder surveys:

In 2015, ECDC launched a first stakeholder survey targeted to members of the Management Board, Advisory Forum, 
Competent Bodies, National Focal Points and relevant external stakeholders (EU institutions, relevant EU agencies, 
international organisations). The results of the survey were presented to the Management Board. In 2015 the corrective 
actions were included in a common action plan with the external evaluation. A second survey was done in 2016. The next 
stakeholder survey has been postponed to avoid duplication with the external evaluation of ECDC.

Monitoring of ECDC work programme implementation:

The implementation of ECDC work programme is managed through a Management Information System, as well as 
dedicated dashboards reviewed monthly by the Senior Management Team. Quarterly review of the level of 
implementation of the Work Programme are conducted and communicated to the senior management. For all projects, 
quarterly meetings are organised with each Unit to ensure the follow up and escalated to senior management and the 
Director when needed. An update of the implementation of the Work Programme is given at each meeting of the 
Management board.

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Articles 12 to 16 of the Protocol on the Privileges and Immunities of the European Communities 
are applicable to the staff of the Centre.

The Agency enjoys 
the privileges 
stipulated in the 
Protocol on the 
Privileges and 
Immunities of the 
European 
Communities 
(Articles 1 to 4 of the 
Protocol)

This includes:

1) Immunity from jurisdiction as regards acts carried out by them in their official capacity.

2)  Exemption from regulations restricting immigration and formalities for the registration of 
foreigners.

3) Right to import household effects from their last country of residence or from the country of 
which they are nationals

Family members of 
staff have access to 
day care/education in 
accordance 
with
Swedish legislation.

The Director of the Centre and the Deputy to the Director together with their families are 
granted the immunities and privileges accorded to heads of diplomatic missions and members of 
their families.

Part I - Decentralised agencies

Individual budgetary financial statements - ECDC 441

2.5.6 

European Medicines Agency - EMA

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks/ Functions

Regulation (EC) 726/2004 of the 
European Parliament and the Council 
of 31 March 2004 (replacing Council 
Regulation (EEC) No 2309/93 of 22 
July 1993)

24/08/1993

Founding Regulation: In order to promote the protection of human and animal health 
and of consumers of medicinal products throughout the Community, and in order to 
promote the completion of the internal market through the adoption of uniform 
regulatory decisions based in scientific criteria concerning the placing on the market 
and the use of medicinal products, the objectives of the Agency shall be to provide 
the Member States and the institutions of the Community with the best possible 
scientific advice on any question relating to the evaluation of the quality, the safety, 
and the efficacy of medicinal products for human and veterinary use, which is 
referred to it in accordance with the provisions of the Community legislation relating 
to medicinal products.

Council Regulation (EC) No 297/95 
of 10 February 1995

15/02/1995

Regulation on fees payable to the EMA laying down the fee levels and its 
implementation for centrally authorised medicinal products.

Regulation (EC) No 141/2000 of 
European Parliament and the Council 
of 16 December 1999

20/01/2000

Orphan Medicines Regulation laying down a Community procedure for the 
designation of medicinal products as orphan medicinal products and to provide 
incentives for the research, development and placing on the market of designated 
orphan medicinal products.

Directive 2001/82/EC of European 
Parliament and the Council

Directive 2001/83/EC of European 
Parliament and the Council

28/11/2001

Community code relating to veterinary medicinal products

28/11/2001

Community code relating to medicinal products for human use

Directive 2004/24/EC of the European 
Parliament and the Council of 31 
March 2004

30/04/2004

Traditional herbal medicinal products Directive amending, as regards traditional 
herbal medicinal products, Directive 2001/83/EC on the Community code relating to 
medicinal products for human use

Commission Regulation (EC) No 
2049/2005 of 15 December 2005

16/12/2005

Regulation (EC) No 1901/2006 of the 
European Parliament and the Council 
of 12 December 2006

26/01/2007

Commission Regulation 658/2007 of 
14 June 2007

Regulation (EC) No 1394/2007 of the 
European Parliament and the Council 
of 13 November 2007

Commission Regulation 1234/2008 of 
24 November 2008

15/06/2007 
applicable from 
04/07/2007

30/12/2007

SME Regulation laying down rules regarding the payment of fees to, and the receipt 
of administrative assistance from, the European Medicines Agency by micro, small 
and medium-sized enterprises

Paediatrics Regulation laying down rules concerning the development of medicinal 
products for human use in order to meet the specific therapeutic needs of the 
paediatric population, without subjecting the paediatric population to unnecessary 
clinical or other trials and in compliance with Directive 2001/20/EC.

Financial penalties for infringement of certain obligations in connection with 
marketing authorisations granted under Regulation (EC) No 726/2004.

Advance Therapies Regulation laying down specific rules concerning the 
authorisation, supervision and pharmacovigilance of advanced therapy medicinal 
products.

01/01/2009 
applicable from 
01/01/2010

Variations Regulation laying down provisions concerning the examination of 
variations to the terms of the following marketing authorisations for medicinal 
products for human use and veterinary medicinal products.

Regulation (EC) No 470/2009 of the 
European Parliament and the Council 
of 6 May 2009

16/06/2009

applicable from 
05/07/2009

Commission Regulation (EC) No 
668/2009

24/07/2009

Community procedures for the establishment of residue limits of pharmacologically 
active substances in foodstuff of animal origin.

Implementing Regulation (EC) No 1349/2007 with regards to the evaluation and 
certification of quality and non-quality data relating to advanced therapies medicinal 
products [..] developed by SMEs.

Regulation (EU) No 1235/2010 of the 
European Parliament and the Council 
of 15 December 2010

01/01/2011 
applicable from 
02/07/2012

Pharmacovigilance Regulation amending Regulation (EC) No 726/2004 laying down 
Community procedures for the authorisation and supervision of medicinal products 
for human and veterinary use [..] and Regulation (EC) No 1394/2007 on advanced 
therapy medicinal products.

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 442

Regulation (EU) No 536/2014 of the 
European Parliament and the Council 
of 16 April 2014

Applicable 
not
earlier than 28 
May 2016

Regulation on Clinical trials on medicinal products for human use, and repealing 
Directive 2001/20/EC

Regulation (EU) No 658/2014 of the 
European Parliament and the Council 
of 15 May 2014

15/05/2014 
applicable from 
26/08/2014

Pharmacovigilance Fee Regulation laying down fees payable to the European 
Medicines Agency for the conduct of pharmacovigilance activities in respect of 
medicinal products for human use.

Regulation (EU) 2017/745 of the 
European Parliament and of the 
Council of 5 April 2017

5 April 2017 
applicable from 26 
May 2020

Regulation of medical devices in the European Union, amending Directive 2001/83, 
Regulation (EC) No 178/2002 and Regulation (EC) No 1223/2009 and repealing 
Directives 90/385 and 93/42/EEC.

Regulation (EU) 2017/746 of the 
European Parliament and of the 
Council of 5 April 2017

5 April 2017 
Applicable from 
22 May 2022

Regulation (EU)2019/6 of the 
European Parliament and of the 
Council of 11 December 2018

11/12/2018 
applicable from 28 
January 2022

Regulation of in vitro diagnostic medical devices in the European Union, repealing 
Directive 98/79/EC and Commission Decision 2010/227/EU.

Regulation of veterinary medicinal products in the European Union , repealing 
Directive 2001/82/EC.

1.2 Seat

6  Domenico Scarlattilaan, 1083 HS Amsterdam, The Netherlands

1.3 Budget Line

14 10 03 01 : Union contribution to the European Medicines Agency 

14 10 03 02 : Special contribution for orphan medicinal products

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

365

226

591

178

45

814

364

219

583

187

28

798

99,73%

96,90%

98,65%

105,06%

62,22%

98,03%

395

201

596

213

45

854

419

177

596

203

33

832

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

51 025 000

307 046 000

358 071 000

26 200 000

320 637 000

346 837 000

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 443

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

119 738 000

119 738 000

127 811 000

127 811 000

83 646 000

83 646 000

52 931 000

52 931 000

154 687 000

154 687 000

166 095 000

166 095 000

358 071 000

358 071 000

346 837 000

346 837 000

2  Human Resources

2.1 Establishment plan posts

C-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

3

7

11

43

43

43

43

59

65

23

25

365

2

7

7

16

22

27

3

7

10

43

43

43

43

59

65

23

25

364

2

7

6

16

22

25

3

8

12

44

47

44

46

66

76

46

3

395

2

7

8

19

15

15

3

9

13

45

51

52

57

75

82

46

433

2

7

9

10

19

20

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 444

3

9

13

45

51

50

55

71

76

46

419

2

7

9

10

19

20

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

35

57

46

7

226

33

55

46

7

219

39

52

44

38

44

28

38

44

28

201

177

177

591

583

596

610

596

591

583

596

610

596

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

83

25

70

178

87

59

41

187

92

111

10

213

117

76

10

203

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

45

28

45

33

3  Financial Resources

3.1  Revenues

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 445

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

293 953 058

306 773 000

319 692 000

319 692 000

4,21%

2 EU CONTRIBUTION

35 496 867

51 025 000

26 842 000

26 200 000

-48,65%

- Of which assigned revenues deriving from 
previous years ' surpluses

14 468 303

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

642 000

100%

642 000

100%

92 999

73 000

103 000

103 000

41,10%

95 238

99 976

200 000

200 000

200 000

0,00%

329 738 138

358 071 000

346 837 000

346 837 000

-3,14%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

115 386 743

119 738 000

127 811 000

127 811 000

6,74%

106 653 925

105 214 000

112 507 000

112 507 000

106 653 925

105 214 000

112 507 000

112 507 000

6,93%

6,93%

Expenditure relating to Staff recruitment

309 776

300 000

300 000

300 000

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 446

EXPENDITURE

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Meetings

Evaluation of medicines

Translation expenses

Studies and consultants

Information and publication

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer’s pension contributions

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 196 654

2 927 886

246 816

1 010 000

4 536 000

800 000

3 935 591

7 718 000

116 095

160 000

1 160 000

4 603 000

1 000 000

8 111 000

130 000

1 160 000

14,85%

4 603 000

1,48%

1 000 000

25,00%

8 111 000

5,09%

130 000

-18,75%

83 734 373

83 646 000

52 931 000

52 931 000

-36,72%

50 931 784

49 139 000

16 545 000

16 545 000

-66,33%

22 522 428

27 423 000

27 590 000

27 590 000

0,61%

794 808

5 460 622

123 024

304 050

880 000

871 000

65 000

209 000

991 000

922 000

65 000

380 000

991 000

12,61%

922 000

65 000

5,86%

0,00%

380 000

81,82%

1 924 635

1 549 000

1 967 000

1 967 000

26,99%

999 827

673 195

1 500 000

2 010 000

2 461 000

2 010 000

2 461 000

64,07%

2 010 000

0,00%

142 647 872

154 687 000

166 095 000

166 095 000

7,37%

6499017

7 805 000

8 955 000

8 955 000

14,73%

121 589 667

126 269 000

132 703 000

132 703 000

5,10%

3 964 005

2 978 496

4 241 000

4 500 000

5 196 000

5 380 000

5 196 000

22,52%

5 380 000

19,56%

7 616 687

11 872 000

13 861 000

13 861 000

16,75%

341 768 988

358 071 000

346 837 000

346 837 000

-3,14%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

115 386 744

119 738 000

127 811 000

127 811 000

6,74%

106 653 925

105 214 000

112 507 000

112 507 000

106 653 925

105 214 000

112 507 000

112 507 000

6,93%

6,93%

309 776

300 000

300 000

300 000

0,00%

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 447

EXPENDITURE

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Meetings

Evaluation of medicines

Translation expenses

Studies and consultants

Information and publication

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 196 654

2 927 886

246 816

1 010 000

4 536 000

800 000

3 935 591

7 718 000

116 096

160 000

1 160 000

4 603 000

1 000 000

8 111 000

130 000

1 160 000

14,85%

4 603 000

1,48%

1 000 000

25,00%

8 111 000

5,09%

130 000

-18,75%

83 734 374

83 646 000

52 931 000

52 931 000

-36,72%

50 931 784

49 139 000

16 545 000

16 545 000

-66,33%

22 522 428

27 423 000

27 590 000

27 590 000

0,61%

794 809

5 460 622

123 024

304 050

880 000

871 000

65 000

209 000

991 000

922 000

65 000

380 000

991 000

12,61%

922 000

65 000

5,86%

0,00%

380 000

81,82%

1 924 635

1 549 000

1 967 000

1 967 000

26,99%

999 827

673 195

1 500 000

2 010 000

2 461 000

2 010 000

2 461 000

64,07%

2 010 000

0,00%

142 647 872

154 687 000

166 095 000

166 095 000

7,37%

6499017

7 805 000

8 955 000

8 955 000

14,73%

121 589 667

126 269 000

132 703 000

132 703 000

5,10%

3 964 005

2 978 496

4 241 000

4 500 000

5 196 000

5 380 000

5 196 000

22,52%

5 380 000

19,56%

7 616 687

11 872 000

13 861 000

13 861 000

16,75%

341 768 990

358 071 000

346 837 000

346 837 000

-3,14%

The budget outturn for 2019 is estimated to be negative. It amounts -9,362,625.84 EUR.

4  Justification of needs

Commission assessment 

Human Resources

The Commission took note on EMA’s requests to recruit additional staff. Considering the employment level at the end of 
2019 and the current difficulties in recruiting the new employees, the Commission considers that there is no need to 
increase the establishment plan (596 FTEs) and the number of contract agents. Therefore, the total number of contract 
agents is set at 203 and the total of SNE equals to 33.

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 448

Financial Resources

The Commission’s request for DB 2021 amounts to EUR 26 200 000. This is compliant with the Communication on the 
MFF of 27 May 2020. The end of the exceptional reinforcement granted in 2020 for the move from London to 
Amsterdam and the lower costs of living in Amsterdam underpin the decrease in the EU contribution.

As EMA had a negative outturn in 2019, no amount is to be deducted from its 2021 EU contribution to calculate the fresh 
credits.

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

For 2021, EMA is requesting 14 additional fee-financed Temporary Agent posts (a 2.3% increase) to compensate for 
additional fee-financed workload, and the ongoing preparation for the implementation of the New Veterinary Regulation, 
bringing the establishment plan total to 610. Fee-related workload (as reflected by increased fee income excluding new 
pharmacovigilance fees and adjusted for inflation) has already increased by around 35% between 2014 and 2019 and is 
expected to grow by more than 5% between 2019 and 2021 (adjusted for inflation) as the portfolio of products increases 
every year.

With regard to establishment plan grading, the Agency continues to implement the outcomes of the a job mapping 
exercise, as initiated in 2018, and proposes to finalize this activity in 2021 with the conversion of 24 posts from Assistant 
to Administrator to reflect evolution and complexity of the job, and competencies required.

Considering Contract Agent headcount, the FTE numbers are foreseen to fall from 233 in 2019 to 218 by 2021, reflecting 
the gradual termination of the contracts of the 40 short-term contract agents authorised in 2019 specifically for Brexit- 
related purposes, recruited on contracts of a maximum of three years duration.

4.1.2  Vacancy rate as of end 2019

At the end of 2019 the Agency occupied 583 of 591 temporary agent posts in the establishment plan, resulting in a 
vacancy rate of 1.4%.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

For 2020 the Agency expects three retirements resulting in a standard abatement rate of 0.5%.

4.1.4  Salary assumption for calculating salary line (% applied)

In calculating the salary lines for 2021, a 2% increase in basic salaries from July 2021, standard number of promotions 
and full occupancy were assumed. Progression in step was calculated with an assumed impact of 1.24%.

4.1.5  Correction coefficient used

Duty station weighting (coefficient correcteur) for the Netherlands assumed for both 2020 and 2021 is 109,9.

4.1.6  Exchange rate used (if applicable)

The main non-Euro currency still used in the Agency’s budget will be Sterling. The GDP to EUR rate applied in 
PDB2021 was the Infor-Euro rate for July 2019, i.e. 0,89428 (the most recent available at the time of establishment of 
PDB).

4.2  Financial Resources - Agency request

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 449

4.2.1 Title 1

2021 Title I figures increase by EUR 8 073 000 (6.7%), with the main increases coming from a 6.9% increase in the 
salaries and allowances chapter (+EUR 7 293 000). Employers pension contribution accounts for EUR 1 850 000 of this 
increase, with the remaining EUR 5 443 000 (+5.6%) mainly driven by wage inflation, step change increases and 
additional TA posts as described above

4.2.2  Title 2

2021 Title II figures show a sharp reduction of Eur 30 715 000 (-37%) compared with 2020, reflecting the fact that 2021 
will be the first year in the new premises that EMA does not anticipate one-off relocation and fit-out costs. On the other 
hand, Information and Publishing costs in Title II will increase by EUR 961 000, reflecting the increased data analytics 
investment in subscriptions to scientific databases (e.g. Real World Evidence). ICT operating costs in 2021 are budgeted 
to remain stable with 2020 levels.

4.2.3  Title 3

2021 shows an overall increase of EUR 11 408 000 (+7.4%) compared to 2020. The allocations allow for: - increased 
payments of EUR 6 434 000 to National Competent Authorities (NCAs) for the evaluation of medicines in line with 
increasing workload; - increased expenditure on delegate reimbursements for attending scientific meetings (+EUR 1 150 
000), translations (+EUR 955 000), scientific studies (+EUR 880 000) and IT development (+EUR 1 989 000).

4.3  Ad hoc grants and delegation agreements 

Currently none foreseen for 2021.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Multi-tenanted office 
building; EMA lease 
covers parts of the 
basement, ground and 
promenade levels
2 The building is a 
single-tenanted office 
premises and EMA 
will be the only 
occupant

30 
Churchill
Place, London, 
E14 5EU, UK

Domenico 
Scarlattilaan 6 
1083 
HS
Amsterdam The 
Netherlands

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

18 448

8 002 26 450

25 years from 1 
July 2014

lease

22 719

10 692

33 411 10 507 286 20 years from 1 

Lease

January 2020

Host country 
(grant or 
support)

Building
present
value(€)

The
Netherlands 
provides 
3
mln. EUR for 
rent
reductions of 
150 
000,00
for each year 
of the 20y 
lease

TOTAL

41 167

18 694

59 861 10 507 286

5.1.2 Current building(s) Other comments

From July 2019 the Agency sublets its former headquarters in London; the amounts paid to the Agency’s landlord are 
matched by those of the sub-tenant to EMA and are managed under fund source CL.

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 450

5.1.3  Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

The Agency’s staff members who make use of European schools in general have their children enrolled at the European 
School in Bergen, NL (type 1 school) and at the European School in the Hague, NL (type 2 school).

5.3  Evaluation

The main findings of the latest evaluation available are as follows: The 2010 study provides firm evidence from an 
independent external consultant on very good performance of the Agency. Since its creation in 1993, the EMA has made 
considerable progress in maintaining an effective European authorisation system for human and veterinary medicinal 
products and gained great consideration from all stakeholders, at European as well as at international level. EMA opinions 
are considered of a very high quality from a scientific point of view and the Agency has become a leading actor in 
establishing international standards. EMA Secretariat together with 44 National Competent Authorities create an effective 
network providing for the most relevant experts. The evaluation led to both strategic and operational recommendations to 
optimise the system and remove the possible barriers that prevent from an efficient and sustainable functioning of the 
Agency. In 2017 the European Commission started preparing for the next evaluation and in 2018 it selected Ernst & 
Young to perform a study on the operation of centralised procedure (CP) and decentralised and mutual recognition 
procedures (MRP/DCP) for the authorisation and monitoring of medicinal products for human use during the period 
2009-2017. A formal Commission report is expected to be delivered to the European Parliament and to the Council by 
mid-2020.

5.4  Privileges and immunities

Privileges granted to staff

Agency privileges

Protocol of privileges and immunities 
/ diplomatic status

Education day care

Agency has diplomatic 
status

Staff do not pay national taxes on 
their Union salary

European schools in The Hague and Bergen, both more than 
50km from the Agency’s new headquarters in Amsterdam

Within the scope of its 
official activities, the 
Agency, its assets, income 
and other property shall be 
exempt from all direct 
taxes, whether levied by 
national, provincial or local 
authorities.

The Agency is exempt from 
a number of indirect taxes 
(further details to be 
consulted from the Seat 
Agreement between the 
the
Kingdom 
of 
and 
Netherlands 
the
European 
Medicines
Agency).

Internationally recruited staff can buy 
tax-free vehicle(s)

Agency does not have a day care facility but provides 
financial contribution using the same rules as EC for nursery 
contribution to European kindergarten.

Internationally recruited staff is 
exempt from certain taxations (further 
details to be consulted from the Seat 
Agreement between the Kingdom of 
the Netherlands and the European 
Medicines Agency).

Upon the Agency’s relocation to Amsterdam, eligible staff 
with children (regardless of where they attend school) will 
receive the double education allowance per child, as the 
Agency's new permanent seat is more than 50km from the 
nearest European School

Agency staff are covered by JSIS and 
exempt from contributions to Dutch 
social security and NHS, although 
issues of insufficient access to the

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 451

Dutch health system for staff 
member’s spouses and children 
continue to cause problems_________

Part I - Decentralised agencies

Individual budgetary financial statements - EFSA 452

2.6  Decentralised agencies of Heading 7 - Administration

2.6.1 

Translation Centre for the Bodies of the European Union - CDT

1  Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Council Regulation (EC) No. 1645/2003

18/06/2003

Rational response to the translation needs of a large number of European 
agencies and offices

Council Regulation (EC) No. 2610/95

30/10/1995

The active participation of the Centre in inter institutional cooperation

Council Regulation (EC) No. 2965/94

28/11/1994

To meet the translation needs of the other decentralised Community 
Agencies

1.2 Seat

Luxembourg

1.3 Budget Line

20 10 01 : Translation Centre for the Bodies of the European Union

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

135

56

2

193

30

223

127

51

2

180

22

202

94,07%

91,07%

100,00%

93,26%

73,33%

90,58%

135

56

2

193

28

221

135

56

2

193

28

221

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

47 077 100

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 453

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 10 - Reserves

TOTAL EXPENDITURE

27 538 900

27 538 900

7 846 700

7 846 700

11 691 500

11 691 500

47 077 100

47 077 100

2  Human Resources

2.1 Establishment plan posts

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

17

7

8

4

1

6

1

45

4

1

1

11

4

5

12

21

24

12

90

2

5

1

9

4

5

5

6

7

3

1

41

4

1

5

4

7

4

16

18

20

12

86

3

2

1

1

16

8

8

5

5

1

45

1

3

1

1

11

5

5

13

21

26

8

90

1

2

4

1

1

16

10

7

5

5

45

1

3

1

1

1

12

5

5

15

22

28

2

90

2

1

5

1

1

16

10

7

5

5

45

1

3

1

1

1

12

5

5

15

22

28

2

90

2

1

5

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 454

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

1

1

6

19

12

5

7

14

8

10

1

1

7

20

12

3

7

49

7

44

7

49

1

1

2

1

1

2

1

1

2

1

7

9

19

12

1

49

1

1

2

1

7

9

19

12

1

49

1

1

2

52

141

48

132

52

141

52

141

52

141

193

180

193

193

193

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

16

9

5

30

9

6

7

22

14

9

5

28

14

9

5

28

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3  Financial Resources

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 455

3.1  Revenues

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

1 REVENUE FROM FEES AND CHARGES

35 885 220

42 772 500

43 931 300

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

733 669

669 227

664 600

624 750

629 900

627 550

3 015 250

2 021 050

37 288 116

47 077 100

47 209 800

VAR
2021/2020
(%)

-100%

-100%

-100%

-100%

-100%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

24 105 964

27 538 900

28 540 300

20 340 026

23 066 600

23 831 000

18 947 015

21 246100

21 933 000

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 456

VAR
2021/2020
(%)

-100%

-100%

-100%

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

- Of which external personnel

Expenditure relating to Staff recruitment

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

External translation services

Expenditure relating to interinstitutional 
cooperation

Expenditure linked to the e-Cdt programme

Title 10 - Reserves

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

1 393 011

1 820 500

1 898 000

144 958

216 500

219 600

3 131 680

3 415 000

3 534 600

67 050

227 920

110 861

69

83 400

104 100

456 300

191 400

2 500

86 500

107 800

567 400

189 200

2 500

88 200

6 676 129

7 846 700

7 496 100

2 975 543

3 116 700

3 078 200

3 114 441

3 958 300

3 675 000

41 884

199 065

130 152

6 257

55 215

17 147

136 425

54 000

230 200

261 500

37 000

59 000

30 000

100 000

51 200

228 700

261 500

24 000

57 500

20 000

100 000

11 781 257

11 691 500

11 173 400

10 844 446

10 830 000

10 420 000

703 188

233 623

673 200

188 300

670 700

82 700

42 563 350

47 077 100

47 209 800

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

24 105 964

27 538 900

28 540 300

20 340 026

23 066 600

23 831 000

18 947 015

21 246100

21 933 000

1 393 011

1 820 500

1 898 000

144 958

216 500

219 600

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 457

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

VAR
2021/2020
(%)

-100%

-100%

-100%

-100%

-100%

EXPENDITURE

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

External translation services

Expenditure relating to interinstitutional 
cooperation

Expenditure linked to the e-Cdt programme

Title 10 - Reserves

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

3 131 680

3 415 000

3 534 600

67 050

227 920

110 861

69

83 400

104 100

456 300

191 400

2 500

86 500

107 800

567 400

189 200

2 500

88 200

6 676 130

7 846 700

7 496 100

2 975 543

3 116 700

3 078 200

3 114 442

3 958 300

3 675 000

41 884

199 065

130 152

6 257

55 215

17 147

136 425

54 000

230 200

261 500

37 000

59 000

30 000

100 000

51 200

228 700

261 500

24 000

57 500

20 000

100 000

11 781 256

11 691 500

11 173 400

10 844 446

10 830 000

10 420 000

703 188

233 622

673 200

188 300

670 700

82 700

42 563 350

47 077 100

47 209 800

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR N/A

4  Justification of needs

Commission assessment 

Human Resources

The Commission supports CdT request for 193 posts i.e. stable staff compared with budget 2020.

Financial Resources

The CdT is self-financed and does not require any contribution from the Commission section of the budget.

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 458

4.1  Human Resources - Agency Request

4.1.1  Number of staff requested

At the end of 2019, the Centre employed 180 staff, namely 48 officials and 132 temporary staff. Following a decision by 
the budgetary authority, the Establishment Plan 2019 remained at the level of 193 posts. In order to achieve cost 
efficiency gains, the Centre proactively started optimising its structure from 2009 and progressively decreased its 
Establishment Plan posts from 233 posts in 2009 to 193 posts in 2018. There were no reduction in the Establishment Plan 
posts in 2019 and there are no further reduction in posts planned for 2020. The Centre has fully complied with the 
Communication from the Commission to the Parliament and the Council (COM (519)2013) on Programming of human 
and financial resources for decentralised agencies 2014-2020. The Centre has to retain its critical mass of 193 
Establishment Plan posts to function efficiently and thus be able to react promptly to clients' requests and fulfil its mission 
to provide high-quality linguistic services to its stakeholders. The planned number of contract staff for 2020 and 2021 has 
been reduced to 28 following the request of the Commission.

4.1.2  Vacancy rate as of end 2019

The vacancy rate for officials and temporary staff for 2019 stood at 6.7%

4.1.3  Standard abatement (’abatement forfaitaire’) applied

Not applicable

4.1.4  Salary assumption for calculating salary line (% applied)

The Centre's budget includes the possibility for annual salary adjustments, estimated at 1.8% per year.

4.1.5  Correction coefficient used

Not applicable

4.1.6  Exchange rate used (if applicable)

4.2  Financial Resources - Agency request

4.2.1  Title 1

The budget for Title 1, ‘Staff, in 2021 is EUR 28.5 million, 3.6% higher (EUR 1 million) than that for 2020. The 
Centre’s budget provides for possible annual salary adjustments, estimated at 1.8% per annum, as well as biennial step 
advancements and promotions. The budget is based on an establishment plan of 193 posts, as approved by the budgetary 
authority for 2019. The budget also includes the Centre’s financial contribution to the European Schools. The full 
contribution is estimated at around EUR 360 000, which will be made from 2022 onwards. The Centre has agreed to 
contribute 75% of the costs in 2021. The budget also takes into account factors such as the turnover ratio and staff work 
patterns. The estimates for 2022 and 2023 follow the same assumptions and the retention of an establishment plan of 193 
posts for those years, and reach EUR 29.1 million and EUR 29.7 million, respectively.

4.2.2  Title 2

The budget for Title 2, ‘Buildings, equipment and miscellaneous operating expenditure’, is EUR 7.5 million in 2021. It 
has decreased by 4.5% compared with 2020. The decrease is mainly due to completion of the majority of the projects 
arising from the recommendations of the ‘Study on the Translation Centre as the linguistic shared service provider for the 
EU agencies and bodies’ and the end of the 2019-2020 programme with the EUIPO.

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 459

The expenditure in Title 2 includes expenditure for the hosting of a data centre for ERA and for the office space that is 
sublet to the Commission (Chafea). In conformity with the principle of universality, the revenue received from ERA and 
the Commission is recorded as revenue, as opposed to offsetting the expenditure.

In 2022 and 2023, the Centre estimates that expenditure in Title 2 will be EUR 7.5 million per annum. This reflects IT 
investments which are required in order to respond to clients’ needs through the implementation of the actions set out in 
this programming document and includes a limited margin for indexations of various goods and services.

4.2.3  Title 3

The budget for Title 3, ‘Operational expenditure’, covers the outsourcing of translation services and technical services 
relating to language services and interinstitutional cooperation. It amounts to EUR 11.2 million in 2021, which is lower in 
comparison with the budget for 2020. It is EUR 0.6 million less (- 5.2%) than the 2019 outturn.

The budget for external translation services constitutes the main part of the title’s budget, namely 92.7% in 2021. The 
actual cost of these services depends on a number of factors, such as changes in the ranking of suppliers under existing 
framework contracts and the prices agreed under future framework contracts, which also depend on economic 
developments in the Member States. The budget is estimated at EUR 10.4 million in 2021, EUR 8.2 million in 2022 and 
EUR 8.0 million in 2023. The amounts are in line with the forecast volumes and with the Centre’s expectation that the 
investment in translation technologies will have a positive impact on the expenditure for external translation services. 
Clearly, real expenditure will heavily depend on the actual demand from the Centre’s clients and the actual impact of 
translation technologies.

The forecast for interinstitutional cooperation in 2021 is EUR 0.7 million, that is 0.4% lower than in 2020, reflecting the 
plans for the IATE terminology database and the forecasts provided for the other interinstitutional tools. In 2022 and 
2023, forecast expenditure reaches EUR 0.7 million per annum. To a large extent, these amounts are matched by the 
revenue the Centre receives for its services within the context of interinstitutional cooperation.

4.3  Ad hoc grants and delegation agreements

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Bâtiment

DROSBACH

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

5 745

1 568

7 313

12E, 
rue
Guillaume Kroll 
L-1882 
Luxembourg 
Luxembourg

1 951 687 Until Octobei 
2021 (the end of 
the 
rental
contract)

Rental contract 
for office space 
and 
parking
space

Subvention 
from 
the
Luxembourg 
government 
of EUR 243 
250 up to 
2020

TOTAL

5 745

1 568

7 313

1 951 687

5.1.2 Current building(s) Other comments

Not applicable

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 460

5.1.3  Building projects in the planning phase

Not applicable.

5.1.4  Building projects submitted to the European Parliament and the Council

Not applicable

5.2  European Schools

The staff members of the Centre have access to the two European schools in Luxembourg. The Centre agreed on an SLA 
with DG HR and will start paying a financial contribution for the schooling of children in the European schools I and II in 
Luxembourg on a pro-rata basis as from 2020.

5.3  Evaluation

The Centre’s performance monitoring system is based on the alignment of the business objectives stated in the Centre’s 
Strategy. In accordance with standard operating procedures, the Centre’s management tracks the Centre’s progress on the 
implementation of its work programmes and multi-year initiatives by conducting quarterly performance reviews of 
department dashboards, the mid-term Strategy review, the Centre’s scorecard, and the Centre’s risk register. The Centre’s 
management also assesses its internal control system on an annual basis. The IT Steering Committee screens, approves 
and monitors improvement projects on a monthly basis. Budget analyses are reported to the Centre’s Director on a 
monthly basis. In line with its Financial Regulation, the Centre undertakes ex ante and ex post evaluations of programmes 
and activities that entail significant spending. The Director reports on current developments and all issues of importance 
to the management board and in particular, in the form of an Annual Activity Report. The latter mirrors the structure of 
the Centre’s work programme and provides all the necessary indicators to facilitate the management board’s oversight 
duties. The Centre is audited on an annual basis by the Court of Auditors and by the Commission’s Internal Audit 
Service.

A study on the Centre as the linguistic shared service provider for the EU agencies and bodies was undertaken by external 
consultants during 2017 and 2018 and it comprised an evaluation of the Centre. The Study contains 35 recommendations 
that will form the basis of the Centre’s transformation plan to be implemented in 2019-2020 with a view to deploying new 
services in the context of the relevant business model in 2021.

5.4  Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

In July 2014, the Centre signed a 
headquarters agreement with the host 
country, the Grand Duchy of Luxembourg. 
The Centre, its property, funding and assets 
enjoy immunity in Luxembourg from every 
form of judicial process. The Centre’s 
premises are inviolable.

Within the scope of its official activities, the 
Centre, its assets, income, property and its 
operations and transactions authorised by 
Regulation (EC) No 2965/94 are exempt 
from all forms of taxation, present and 
future

Every 36 months, officials and other servants (temporary and 
contract staff) may purchase a car with a temporary 
exemption of VAT in the Grand Duchy of Luxembourg or in 
another EU Member State. The staff member must have a 
contract with the Centre (or an Institutions in Luxembourg) 
of at least six months and live in Luxembourg. The 
exemption is granted subject to reimbursement of the VAT 
relating to the selling of the previous car purchase with 
temporary VAT exemption. If the staff member leaves the 
Centre or moves abroad, he/she will have to reimburse VAT 
on the car.

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 461

namely: 

The Centre’s staff benefit from all 
the facilities available to staff of 
the other institutions located in 
Luxembourg, 
the
European Parliament nurseries, 
private nurseries, after-school 
childcare and the Study Centre 
managed by the European 
Commission’s 
for
Infrastructure and Logistics (OIL), 
the 
Schools,
international schools, the French 
secondary 
the
Luxembourg state nursery and 
primary schools, Luxembourg 
secondary schools and training

European 

school, 

Office 

Agency privileges

Privileges granted to staff

centres and the University of 
Luxembourg.

The Centre applies all the 
provisions laid down in the Staff 
Regulations (annex VII) and in the 
rules
general 
implementing 
regarding 
education
the 
education
The 
allowance. 
allowance is paid by the Centre 
and is granted to officials, 
temporary and contract staff, and 
to other beneficiaries legally 
entitled to this allowance.

Part I - Decentralised agencies

Individual budgetary financial statements - CDT 462

2.7  Fully self-financed decentralised agencies

2. 7.! 

Single Resolution Board - SRB

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Regulation (EU) No 806/2014 on the Single 
Resolution Mechanism

15/07/2015

The Board will carry out specified tasks concerning the preparation 
for the resolution of credit institutions and their actual resolution 
where they are failing or likely to fail.

1.2  Seat

Brussels Belgium

1.3  Budget Line

Not applicable

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

315

59

26

400

35

435

283

44

23

350

22

372

89,84%

74,58%

88,46%

87,50%

62,86%

85,52%

315

59

26

400

35

435

325

51

24

400

35

435

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

8 133 223 680

1.5.1.2  Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 463

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Single Resolution Fund

TOTAL EXPENDITURE

50 460 000

50 460 000

11 650 000

11 650 000

55 690 000

55 690 000

8 015 423 680

8 015 423 680

8 133 223 680

8 133 223 680

2  Human Resources

2.1 Establishment plan posts

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

6

6

10

12

60

70

56

65

30

315

4

7

10

16

4

4

11

21

52

47

77

67

283

2

15

6

9

13

17

55

65

65

60

25

315

3

3

7

27

6

9

13

17

55

70

60

70

25

325

2

7

28

6

9

13

17

55

70

60

70

25

325

2

7

28

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 464

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

14

6

2

59

2

12

7

5

26

400

24

2

1

44

4

19

23

350

14

3

2

59

2

12

9

3

26

400

10

4

51

12

9

3

24

400

10

4

51

12

9

3

24

400

400

350

400

400

400

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

35

22

35

35

3  Financial Resources

3.1  Revenues

3.1.1  General revenues

REVENUES

General revenues

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 465

1 REVENUE FROM FEES AND CHARGES

80 072 812

117 800 000

112 500 000

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

-100%

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

83 797 625

8 015 423 680

8 226 936 000

-100%

163 870 437

8 133 223 680

8 339 436 000

-100%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer’s pension contributions

Mission expenses

41 229 743

50 460 000

53 440 000

32 831 285

40 083 000

42 919 205

31 790 763

38 443 000

41 135 465

1 040 522

819 247

4 563 024

11 327

1 640 000

1 414 000

5 430 000

20 000

1 783 740

990 000

5 580 795

20 000

-100%

-100%

-100%

-100%

-100%

-100%

-100%

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 466

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Chapter 30 - SRB operations

Plenary and executive sessions of the Board

Appeal panel

Communication, publication, translation

864 977

488 425

1 650 458

1 000

1 151 000

683 000

1 678 000

1 000

1 640 000

689 000

1 600 000

1 000

11 963 646

11 650 000

11 580 000

5284 159

5 317 000

5 430 000

5476 194

3 580 000

3 655 000

575 197

229 556

398 540

1 224 000

1 000 000

834 000

695 000

800 000

695 000

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

26 879 424

55 690 000

62 670 000

-100%

Operational mission expenses

Operation meetings expenses

IT tools

Support activities to the Fund

Studies and consultancy

Other operation expenditure

Crisis contingency

Chapter 31 - SRB operations

Governance

Support activities to the Fund

Resolution readiness

Resolution Framework

Communications

Missions

Operational ICT

Chapter 32 - Contigencies

11 756 428

21 590 000

32 570 000

108 000

125 000

125 000

2 220 687

5 265 000

15 395 000

77 480

2 247

1 755 958

916 679

50 000

50 000

3 300 000

1 100 000

500 000

50 000

3 700 000

1 100 000

6 675 377

11 700 000

11 700 000

15 122 996

34 100 000

30 100 000

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 467

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

Usage of the Fund within Resolution Schemes

5

EXPENDITURE

Appeal panel

Communications during crisis

Contingency for the Fund

Legal and litigation

Consultancy and advice

Title 4 - Single Resolution Fund

Investments

Investments returns

Interest paid on loans in accordance with SRM 
Article 72(1)

Interest paid on loans in accordance with SRM 
Articles 73 and 74

Bank and other financial charges

Commitment fees on bridge financing 
arragements

Negative budget result from the previous year

Refunds

Other operating expenditures

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

323 160

1 000 000

1 000 000

3 000 000

1 000 000

1 000 000

3 000 000

9001 714

5 798 122

14 000 000

10 000 000

15 100 000

15 100 000

83 797 625

8 015 423 680

8 226 936 000

7 898 940 179

8 034 433 206

83 792 698

106 444 957

182 464 200

4 922

6 300

6 350

10 032 244

10 032 244

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

163 870 438

8 133 223 680

8 354 626 000

-100%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

40 765 427

50 460 000

53 440 000

32 831 285

40 083 000

42 919 205

31 790 763

38 443 000

41 135 465

1 040 522

774 829

4 563 024

10 327

685 305

435 377

1 640 000

1 414 000

5 430 000

20 000

1 151 000

683 000

1 465 120

1 678 000

160

1 000

1 783 740

990 000

5 580 795

20 000

1 640 000

689 000

1 600 000

1 000

8 586 236

11 650 000

11 580 000

4 724 470

5 317 000

5 430 000

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 468

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

10 608 634

55 690 000

47 480 000

-100%

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

3 171 330

3 580 000

3 655 000

423 413

138 300

128 723

1 224 000

1 000 000

834 000

695 000

800 000

695 000

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Chapter 30 - SRB operations

Plenary and executive sessions of the Board

Appeal panel

Communication, publication, translation

Operational mission expenses

Operation meetings expenses

IT tools

Support activities to the Fund

Studies and consultancy

Other operation expenditure

Crisis contingency

Chapter 31 - SRB operations

Governance

Support activities to the Fund

Resolution readiness

Resolution Framework

Communications

Missions

Operational ICT

Chapter 32 - Contigencies

Appeal panel

Communications during crisis

Contingency for the Fund

Legal and litigation

Consultancy and advice

Title 4 - Single Resolution Fund

6 994 004

21 590 000

17 380 000

93 178

125 000

125 000

1 631 642

5 265 000

4 805 000

2 247

1 203 105

866 679

3 197 153

3 614 630

243 160

50 000

50 000

3 300 000

1 100 000

11 700 000

500 000

50 000

2 600 000

1 100 000

8 200 000

34 100 000

30 100 000

1 000 000

1 000 000

3 000 000

1 000 000

1 000 000

3 000 000

1 822 848

1 548 622

14 000 000

10 000 000

15 100 000

15 100 000

69 005 058

8 015 423 680

8 226 936 000

Usage of the Fund within Resolution Schemes

5

Investments

7 898 940 179

8 034 433 206

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 469

VAR
2021/2020
(%)

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

EXPENDITURE

Investments returns

Interest paid on loans in accordance with SRM 
Article 72(1)

Interest paid on loans in accordance with SRM 
Articles 73 and 74

Bank and other financial charges

Commitment fees on bridge financing 
arragements

Negative budget result from the previous year

Refunds

Other operating expenditures

TOTAL

3.3  Budget Outturn

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

69 001 025

106 444 957

182 464 200

4 028

6 300

6 350

10 032 244

10 032 244

VAR
2021/2020
(%)

-100%

-100%

-100%

128 965 355

8 133 223 680

8 339 436 000

-100%

First estimate of the 2019 budget outturn that should reduce the contributions to be levied for 2021 : EUR 68 763 990

4  Justification of needs

Commission assessment 

Human Resources

The Commission takes note of SRB's staff forecast of 400 Temporary Agent posts and 35 Seconded National Expert 
posts.

Financial Resources

The Commission takes note of the SRB's revenue forecast of EUR 8 339 436 000.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

The number of SRB temporary staff for 2021 will be 400.

4.1.2 Vacancy rate as of end 2019

4.1.3  Standard abatement (’abatement forfaitaire’) applied

4.1.4 Salary assumption for calculating salary line (% applied)

4.1.5 Correction coefficient used

The Agency is seated at Brussels and no correction coefficient is applicable

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 470

4.1.6  Exchange rate used (if applicable)

4.2  Financial Resources - Agency request

4.2.1  Title 1

4.2.2  Title 2

4.2.3  Title 3

4.3  Ad hoc grants and delegation agreements

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 Treurenberg (T-22) Rue Treurenberg 
22 1000 
Brussels
Belgium

TOTAL

4 064

5 748

9 812

2 947 333 15 years (until 
2031)

Usufruct

n/a

4 064

5 748

9 812

2 947 333

5.1.2  Current building(s) Other comments

5.1.3  Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

In reference to Commission’s Decision C(2013) 4886 of 01/08/2013 and the additional agreement signed between SRB 
and the European Commission on 27/5/2015 in respect to the allocation of costs related to the European Schools, SRB’s 
2021 draft budget includes the European School contribution amounts related to SRB’s staff pupils.

5.3  Evaluation

In accordance with the SRM Article 94, by 31 December 2018, and every three years thereafter, the Commission shall 
publish a report on the application of the SRM.

5.4  Privileges and immunities

Agency privileges

Privileges granted to staff

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 471

Agency privileges

Privileges granted to staff

Protocol of privileges and immunities / diplomatic status

Education / day care

Protocol No 7 on the Privileges and 
Immunities of the European Union annexed 
to the TEU and to the TFEU shall apply to 
the Board and its staff

Part I - Decentralised agencies

Individual budgetary financial statements - SRB 472

2.7.2 

Community Plant Variety Office - CPVO

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Council Regulation 2100/94

27/07/1994

EU Plant Variety Rights

1.2  Seat

Angers, France

1.3  Budget Line 

Not applicable

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

16

27

43

5

48

15

29

44

6

50

93,75%

107,41%

102,33%

120,00%

104,17%

15

28

43

5

48

17

28

45

5

50

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

19 986 000

20 056 000

1.5.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

Part I - Decentralised agencies

Individual budgetary financial statements - CVPO 473

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

8 340 000

1 956 000

10 210 000

20 506 000

8 340 000

1 956 000

9 690 000

19 986 000

8 978 000

1 808 000

10 090 000

20 876 000

8 978 000

1 808 000

9 270 000

20 056 000

2  Human Resources

2.1 Establishment plan posts

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

2

1

5

2

2

1

2

1

2

1

4

11

3

3

1

3

8

5

1

1

1

1

4

2

2

1

2

1

3

4

11

1

5

2

3

6

6

1

1

1

1

1

2

5

1

1

2

1

1

1

3

6

1

2

1

1

1

1

1

1

2

2

10

3

4

2

5

5

3

2

1

1

1

3

6

1

2

1

2

1

2

1

4

3

14

1

2

4

2

7

4

4

1

1

1

1

1

2

1

3

1

11

3

4

2

7

4

4

1

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

Part I - Decentralised agencies

Individual budgetary financial statements - CVPO 474

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

4

23

4

25

4

24

3

25

3

25

9

34

8

36

9

34

9

39

9

36

43

44

43

48

45

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

5

5

4

2

6

5

5

4

1

5

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

17 671 918

19 130 000

20 600 000

20 600 000

7,68%

Part I - Decentralised agencies

Individual budgetary financial statements - CVPO 475

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

52 792

100 000

150 000

150 000

50,00%

-1 348 900

756 000

-694 000

-694 000

-191,80%

16 375 810

19 986 000

20 056 000

20 056 000

0,35%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

7 519 237

5 994 721

8 340 000

6 586 920

8 978 000

7 293 000

8 978 000

7,65%

7 293 000

10,72%

5 563 385

6 156 920

6 840 000

6 840 000

11,09%

431 336

55 953

810 785

225 532

430 000

35 000

986 180

290 000

453 000

38 000

963 000

270 000

453 000

38 000

963 000

270 000

5,35%

8,57%

-2,35%

-6,90%

Part I - Decentralised agencies

Individual budgetary financial statements - CVPO 476

EXPENDITURE

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

16 080

112 909

97 388

3 959

27 178

174 732

17 000

90 000

80 000

10 000

40 000

25 000

90 000

50 000

5 000

40 000

25 000

90 000

47,06%

0,00%

50 000

-37,50%

5 000

-50,00%

40 000

0,00%

204 900

204 000

204 000

-0,44%

1 288 464

1 956 000

1 808 000

1 808 000

-7,57%

293 469

472 881

19 541

16 971

69 835

370 000

800 000

60 000

66 000

95 000

341 000

800 000

52 000

65 000

85 000

341 000

-7,84%

800 000

0,00%

52 000

-13,33%

65 000

-1,52%

85 000

-10,53%

251 923

395 000

275 000

275 000

-30,38%

163 844

170 000

190 000

190 000

11,76%

9 808 451

10 210 000

10 090 000

10 090 000

-1,18%

18 616 152

20 506 000

20 876 000

20 876 000

1,80%

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

7 519 237

5 994 721

5 563 385

431 336

55 953

810 785

225 532

16 080

112 909

97 388

3 959

27 178

8 340 000

6 586 920

6 156 920

430 000

35 000

986 180

290 000

17 000

90 000

80 000

10 000

40 000

8 978 000

7 293 000

6 840 000

453 000

38 000

963 000

270 000

25 000

90 000

50 000

5 000

40 000

8 978 000

7,65%

7 293 000

10,72%

6 840 000

11,09%

453 000

38 000

963 000

270 000

5,35%

8,57%

-2,35%

-6,90%

25 000

47,06%

90 000

0,00%

50 000

-37,50%

5 000

-50,00%

40 000

0,00%

174 732

204 900

204 000

204 000

-0,44%

Part I - Decentralised agencies

Individual budgetary financial statements - CVPO 477

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 288 464

1 956 000

1 808 000

1 808 000

-7,57%

293 469

472 881

19 541

16 971

69 835

370 000

800 000

60 000

66 000

95 000

341 000

800 000

52 000

65 000

85 000

341 000

-7,84%

800 000

0,00%

52 000

-13,33%

65 000

-1,52%

85 000

-10,53%

251 923

395 000

275 000

275 000

-30,38%

163 844

170 000

190 000

190 000

11,76%

7 568 108

9 690 000

9 270 000

9 270 000

-4,33%

16 375 809

19 986 000

20 056 000

20 056 000

0,35%

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

3.3  Budget Outturn

Not applicable for the CPVO

4  Justification of needs

Commission assessment 

Human Resources

The Commission takes note of CPVO’s staff forecast of 48 Temporary Agent posts and 5 contract agents.

Financial Resources

The Commission takes note of the CPVO's revenue forecast of EUR 20 056 000.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

4.1.2  Vacancy rate as of end 2019

4.1.3  Standard abatement (’abatement forfaitaire’) applied

4.1.4  Salary assumption for calculating salary line (% applied)

4.1.5  Correction coefficient used

Part I - Decentralised agencies

Individual budgetary financial statements - CVPO 478

4.1.6  Exchange rate used (if applicable)

4.2  Financial Resources - Agency request

4.2.1  Title 1

4.2.2  Title 2

4.2.3  Title 3

4.3  Ad hoc grants and delegation agreements

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

TOTAL

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2  Current building(s) Other comments

5.1.3  Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

5.3  Evaluation

The CPVO organized regularly and at least every six years, an evaluation of its activities.

An evaluation was organized in 2016-2017. The next ex post evaluation will be launched in 2020-2021.

5.4  Privileges and immunities

The Basic Regulation of the CPVO refers to the Protocol on Privileges and Immunities of the European Communities. 
The CPVO does not have a Seat Agreement with the French Government. The CPVO has made numerous attempts to 
secure a Seat Agreement with the French Government. Unfortunately, such efforts have not resulted in any meaningful 
interaction or engagement from the French Government. The CPVO will continue to seek such an agreement._________

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Part I - Decentralised agencies

Individual budgetary financial statements - CVPO 479

2.7.3 

European Union Intellectual Property Office - EUIPO

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Regulation (EU) 2017/1001 of the European 
Parliament and of the Council of 14 June 2017 
on the European Union trade mark, OJ L 154, 
16.6.2017, p. 1-99

OJ 
154,
L 
16.6.2017, p. 1­
99

The Office was established in 1994 to manage the EU Trade Mark, created 
through Council Regulation (EC) No 40/94, and, from 2003, the Registered 
Community Design (RCD), created by Council Regulation (EC) No 6/2002 
in order to improve the creation of a single market and to harmonise the 
protection of industrial property within the European Union.

Its initial founding Regulation was revised for the last time by Regulation 
(EU) 2017/1001 (EUTMR) of the European Parliament and of the Council.

The Office carries out examination, registration, opposition and 
cancellation procedures for EUTMs and examination, registration and 
invalidity procedures for RCDs. All decisions adversely affecting a party to 
proceedings can be appealed to the Boards of Appeal of the Office. In 
order to further support IP rights holders, the Office engages in a wide 
range of cooperation and convergence activities with other IP offices.

In recent years, the Office has been entrusted with new tasks. It houses the 
European Observatory on Infringements of Intellectual Property Rights.

It acts, on behalf of the Commission, as Implementing Agency for EU- 
funded projects in China, Latin America, ASEAN region, Caribbean, 
Georgia and Pan-Africa.

EU trade marks and designs are industrial property titles which enjoy 
uniform protection throughout the entire area of the EU.

On 23 March 2016, the name of the Office became EUIPO, the European 
Union Intellectual Property Office (Article 2 of Regulation (EU) 
2017/1001).

The tasks of EUIPO are defined in Article 151 of Regulation (EU) 
2017/1001 as follows:

- Trade marks: administration and promotion of the EU trade mark system 
established in Regulation (EU) 2017/1001

-  Community Designs: administration and promotion of the European 
Union design system established in Council Regulation (EC) No 6/2002

-  Cooperation and convergence activities: promoting convergence of 
practices and tools in the fields of trade marks and designs in cooperation 
with the central industrial property offices in the Member States, including 
the Benelux Office for Intellectual Property.

- Enforcement of intellectual property rights according to Regulation (EU)
No 386/2012: through the European Observatory on Infringements of 
Intellectual Property Rights, the Office also covers matters relating to the 
enforcement of intellectual property rights, fighting against piracy and 
counterfeiting and aims to help businesses, especially small businesses, 
access and use intellectual property rights more effectively.

- Trade secrets: By 9 June 2021, the EUIPO, in the context of the activities 
of the European Observatory on Infringements of Intellectual Property 
Rights, shall prepare an initial report on the litigation trends regarding the 
unlawful acquisition, use or disclosure of trade secrets pursuant to the 
application of the Directive (EU) 2016/943. In addition, in order to review

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 480

whether those measures fulfil their intended objective, the EUIPO will 
assist the Commission in examining the application of the Directive (EU) 
2016/943 and the effectiveness of the national measures taken.

-  Orphan works: creation of a single online database for the Union 
containing such information and for making it available to the public at 
large in a transparent manner.

-  Out-of-commerce works: the establishment and management of a 
public single online portal for the out-of-commerce works.

The Office also cooperates with institutions, authorities, bodies, industrial 
property offices, international and non- governmental organisations in 
relation to the tasks conferred on it in Article 151 paragraph 1 of 
Regulation (EU) 2017/1001.

The Office may provide voluntary mediation services for the purpose of 
assisting parties in reaching a friendly settlement._____________________

Decision

Date

Mission / Tasks / Functions

Council Regulation (EC) No 6/2002 of 12 
December 2001 on Community designs

003
L 
OJ 
05.01.2002 p. 1 - 
24

A unified system for obtaining a Community design to which uniform 
protection is given with uniform effect throughout the entire territory 
of the EU would further the objectives of the EU as laid down in the 
Treaty on the Functioning of the European Union.

This Regulation extended the scope of the Office to Community 
Designs. The first Community Design applications were filed in 2003.

Decision

Date

Mission / Tasks / Functions

Regulation (EU) No 386/2012 of the 
European Parliament and of the Council of 19 
April 2012 on entrusting the Office for 
Harmonization in the Internal Market (Trade 
Marks and Designs) with tasks related to the 
enforcement of intellectual property rights, 
including the assembling of public and 
private-sector representatives as a European 
Observatory on Infringements of Intellectual 
Property Rights

OJ 
129,
L 
16.5.2012, p. 1 -6

Under Regulation (EU) No 386/2012, the Office is entrusted with certain 
tasks and activities, financed by making use of its own budgetary means, 
aimed at facilitating and supporting the activities of national authorities, 
the private sector and the Union institutions in the fight against, including 
the prevention of intellectual property rights infringement.

The European Observatory on Infringements of Intellectual Property 
Rights was entrusted fully to the EUIPO on 5 June 2012 and covers matters 
relating to the enforcement of intellectual property rights, fighting against 
piracy and counterfeiting and aims to help businesses, especially small 
businesses, access and use intellectual property rights more effectively.

Decision

Date

Mission / Tasks / Functions

Directive 2012/28/EU of the European 
Parliament and of the Council of 25 October 
2012 on certain permitted uses of orphan 
works

299,
L 
OJ 
27.10.2012, p. 5­
12

The Office manages the Orphan Works Database designed to make 
provision for the creation of a single online database for the Union 
containing such information and for making it available to the public at 
large in a transparent manner and thus allowing Europe’s cultural heritage 
to be more accessible.

Since the Observatory's tasks include providing mechanisms which help to 
improve the online exchange of relevant information between the Member 
States' authorities concerned and fostering cooperation between those 
authorities, it is therefore appropriate to rely on the Office to establish and 
manage the European database containing information related to orphan 
works referred to in this Directive.

Decision

Date

Mission / Tasks / Functions

Directive (EU) 2016/943 of the European 
Parliament and of the Council of 8 June 2016

OJ 
157,
L 
15.6.2016 p. 1-18

By 9 June 2021, the EUIPO, in the context of the activities of the European 
Observatory on Infringements of Intellectual Property Rights, shall prepare

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 481

on the protection of undisclosed know-how 
and business information (trade secrets) 
against their unlawful acquisition, use and 
disclosure

an initial report on the litigation trends regarding the unlawful acquisition, 
use or disclosure of trade secrets pursuant to the application of the 
Directive (EU) 2016/943. In addition, in order to review whether those 
measures fulfil their intended objective, the EUIPO will assist the 
Commission in examining the application of this Directive and the 
effectiveness of the national measures taken.

Decision

Date

Mission / Tasks / Functions

Directive (EU) 2019/790 of the European 
Parliament and of the Council of 17 April 
2019 on copyright and related rights in the 
Digital Single Market and amending 
Directives 96/9/EC and 2001/29/EC

L 

OJ 
17.05.2019, 
92-125

130,
p.

The EUIPO is responsible for establishing and managing a public 
single online portal for the out-of-commerce works. The portal shall be 
made available to the public by the deadline of transposition of the 
Directive into the national legislation, which is 7 June 2021. Once 
established, the portal shall be used for mass digitisation projects 
implemented by the cultural heritage institutions and will become the 
central European transparency (publicity) measure for the out-of­
commerce works.

1.2  Seat

Alicante, Spain

1.3  Budget Line 

Not applicable

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

268

507

775

193

74

1042

321

508

829

199

65

1093

119,78%

100,20%

106,97%

103,11%

87,84%

104,89%

268

506

774

193

74

1041

268

506

774

193

74

1041

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

TOTAL REVENUES

267 293 085

279 782 751

1.5.1.2  Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 482

TOTAL REVENUES

1.5.2 Expenditure Overview

p.m.

p.m.

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - EU Funded Projects

Title 5 - Offsetting to Member States

Title 10 - Other expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

129 302 809

129 302 809

133 641 774

133 641 774

58 260 530

58 260 530

56 488 155

56 488 155

56 556 903

3 738 558

11 973 647

56 556 903

3 738 558

11 973 647

55 042 554

4 116 089

12 601 882

55 042 554

4 116 089

12 601 882

205 005 836

205 005 836

217 425 089

217 425 089

464 838 283

464 838 283

479 315 543

479 315 543

2 Human Resources

2.1 Establishment plan posts

c-
3
o 0>U -Ö
ÜSj « 
tío bJj
y e3 «
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

3

25

10

19

19

7

8

5

1

6

22

22

20

8

9

11

9

12

51

13

22

23

4

11

9

24

16

63

3

2

3

3

19

8

8

10

13

8

59

22

22

20

8

9

11

9

12

51

1

3

25

10

19

19

7

8

5

1

6

1

19

24

25

10

18

23

29

44

40

1

3

6

12

20

14

13

15

17

12

58

22

22

20

8

9

11

9

12

51

1

3

25

10

19

19

7

8

5

1

6

164

104

188

133

164

104

233

171

164

104

37

23

59

49

52

56

22

9

8

23

16

27

51

28

3

21

56

38

72

53

28

6

3

8

17

28

37

23

59

49

52

56

22

9

8

23

16

27

51

28

8

20

71

57

64

44

36

37

23

59

49

52

56

22

9

8

23

16

27

51

28

1

11

10

17

26

27

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 483

c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

13

23

6

5

26

73

1

22

46

7

13

22

6

5

47

39

23

20

13

22

6

5

334

173

371

137

333

173

386

135

333

173

498

277

559

270

497

277

619

306

497

277

775

829

774

925

774

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

87

87

14

5

193

79

108

7

5

199

87

87

14

5

193

87

87

14

5

193

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

74

65

74

74

3  Financial Resources

3.1  Revenues

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 484

3.1.1 General revenues

REVENUES

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

254 632 111

267 293 085

279 782 751

279 782 751

4,67%

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

254 632 111

267 293 085

279 782 751

279 782 751

4,67%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

2 532 290

p.m.

p.m.

p.m.

2 532 290

p.m.

p.m.

p.m.

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

123 041 652

129 302 809

133 641 774

133 641 774

3,36%

95 662 673

99 189 389

103 051 485

103 051 485

90 012 742

92 561 297

96 413 409

96 413 409

5 649 931

1 139 629

6 628 092

1 221 362

6 638 076

6 638 076

1 242 293

1 242 293

3,89%

4,16%

0,15%

1,71%

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 485

EXPENDITURE

Employer’s pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Communication, promotion and integration

Expenditure regarding the community 
trademark and design registration procedure

Expenditure resulting from special functions 
carried out by the office

EU Cooperation

Title 4 - EU Funded Projects

Title 5 - Offsetting to Member States

Title 10 - Other expenditure

TOTAL

Commitment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

14 797 087

15 423 559

16 047 506

16 047 506

4,05%

1 458 135

1 794 073

342 516

959 158

18 000

7491 953

1 172 501

394 840

972 000

23 000

8 960 666

1 323 920

1 399 176

403 504

1 055 280

17 700

9 119 547

1 305 283

1 399 176

-22,01%

403 504

1 055 280

2,19%

8,57%

17 700

-23,04%

9 119547

1,77%

1 305 283

-1,41%

63 483 677

58 260 530

56 488 155

56 488 155

-3,04%

15 294 621

11 043 720

10 362 140

10 362 140

-6,17%

29 071 919

28 155 843

27 760 623

27 760 623

-1,40%

3228315

6 708313

1 489 235

4 199 284

2 557 900

7 513 667

1 781 714

3 524 098

2 632 621

7 176 263

1 757197

3 633 664

2 632 621

2,92%

7 176 263

-4,49%

1 757 197

-1,38%

3 633 664

3,11%

3 491 990

3 683 588

3 165 647

3 165 647

-14,06%

52 410 229

56 556 903

55 042 554

55 042 554

-2,68%

902 520

1 125 500

987 100

987 100

-12,30%

17 184 537

16 430 667

16 052 165

16 052 165

-2,30%

4 983 673

7 810 595

6 741 136

6 741 136

-13,69%

29 339 499

31 190 141

31 262 153

31 262 153

0,23%

3 738 558

4 116 089

4 116 089

10,10%

11 973 647

12 601 882

12 601 882

205 005 836

217 425 089

217 425 089

238 935 558

464 838 283

479 315 543

479 315 543

5,25%

6,06%

3,11%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

123 041 652

129 302 809

133 641 774

133 641 774

3,36%

95 662 673

99 189 389

103 051 485

103 051 485

90 012 742

92 561 297

96 413 409

96 413 409

3,89%

4,16%

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 486

EXPENDITURE

- Of which external personnel

Expenditure relating to Staff recruitment

Employer's pension contributions

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Communication, promotion and integration

Expenditure regarding the community 
trademark and design registration procedure

Expenditure resulting from special functions 
carried out by the office

EU Cooperation

Title 4 - EU Funded Projects

Title 5 - Offsetting to Member States

Title 10 - Other expenditure

TOTAL

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

5 649 931

1 139 629

6 628 092

1 221 362

6 638 076

1 242 293

6 638 076

1 242 293

14 797 087

15 423 559

16 047 506

16 047 506

VAR
2021/2020
(%)

0,15%

1,71%

4,05%

1 458 135

1 794 073

342 516

959 158

18 000

7491 953

1 172 501

394 840

972 000

23 000

8 960 666

1 323 920

1 399 176

403 504

1 055 280

17 700

9 119 547

1 305 283

1 399 176

-22,01%

403 504

1 055 280

2,19%

8,57%

17 700

-23,04%

9 119547

1,77%

1 305 283

-1,41%

63 483 677

58 260 530

56 488 155

56 488 155

-3,04%

15 294 621

11 043 720

10 362 140

10 362 140

-6,17%

29 071 919

28 155 843

27 760 623

27 760 623

-1,40%

3228315

6 708313

1 489 235

4 199 284

2 557 900

7 513 667

1 781 714

3 524 098

2 632 621

7 176 263

1 757197

3 633 664

2 632 621

7 176 263

1 757 197

3 633 664

2,92%

-4,49%

-1,38%

3,11%

3 491 990

3 683 588

3 165 647

3 165 647

-14,06%

52 410 229

56 556 903

55 042 554

55 042 554

-2,68%

902 520

1 125 500

987 100

987 100

-12,30%

17 184 537

16 430 667

16 052 165

16 052 165

-2,30%

4 983 673

7 810 595

6 741 136

6 741 136

-13,69%

29 339 499

31 190 141

31 262 153

31 262 153

0,23%

3 738 558

4 116 089

4 116 089

10,10%

11 973 647

12 601 882

12 601 882

205 005 836

217 425 089

217 425 089

238 935 558

464 838 283

479 315 543

479 315 543

5,25%

6,06%

3,11%

3.3  Budget Outturn

First estimate of the 2019 surplus that should be reimbursed to the EU budget (as assigned revenue): EUR

4  Justification of needs

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 487

Commission assessment

Human Resources and Financial Resources

The Commission takes note and welcomes EUIPO’s staff forecast of 774 temporary agents, 193 contractual agents and 74 
seconded national experts.

The Commission takes note of EUIPO’s revenue forecast of EUR 279 782 751.

4.1 Human Resources - Agency Request

4.1.1 Number of staff requested

4.1.2 Vacancy rate as of end 2019

4.1.3 Standard abatement (’abatement forfaitaire’) applied

4.1.4 Salary assumption for calculating salary line (% applied)

4.1.5 Correction coefficient used

4.1.6 Exchange rate used (if applicable)

4.2  Financial Resources - Agency request

4.2.1  Title 1

4.2.2 Title 2

4.2.3 Title 3

4.3  Ad hoc grants and delegation agreements

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

TOTAL

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2  Current building(s) Other comments

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 488

5.1.3 Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  European Schools

5.3  Evaluation

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Part I - Decentralised agencies

Individual budgetary financial statements - EUIPO 489

PART II - BODIES CREATED UNDER RESEARCH AND INNOVATION

1 MAIN BUDGETARY TRENDS

Chapter 1.1. presents the 'main budgetary trends' for bodies created in the field of research and innovation under the 
articles of the Treaty on the Functioning of the European Union.

Section 1.1.1 presents the budgetary and staffing highlights for 2021 for the EIT, including as well a table on Commission 
budget implementation for EIT in 2019, which is followed by a table on staffing (establishment plan posts, contract 
agents and seconded national experts actually filled by year-end 2019).

Section 1.1.2 presents the budgetary and staffing highlights for 2021 for the current two joint undertakings (JU’s) and 
seven joint technology initiatives JU’s (JTI JU’s) created under TFEU. Furthermore, this section presents an overview 
table on Commission budget implementation these bodies in 2019, which is followed by an overview table on staffing 
(establishment plan posts, contract agents and seconded national experts actually filled by year-end 2019.

Chapter 1.2. presents the budgetary and staffing highlights for F4E, the Joint Undertaking created under Euratom for the 
ITER project.

1.1 

Bodies having legal personality created in the field of research and innovation under Article 173 
and 187/188 TFEU

1.1.1 

European Institute of Innovation and Technology (EIT)

The draft budget request for the EIT is in line with the Commission proposal for a Regulation on the EIT, extending its 
mandate to 2021-202731, taking account of the new MFF proposal submitted on 29 May 2020. The foreseen EU 
contribution to EIT decreases from EUR 496,8 million in 2020 to EUR 380,4 million in the 2021 DB. Nevertheless, the 
staffing level of EIT is stable in 2021 compared to 2020, taking account of the overall MFF profile proposed for the body.

The EU contribution to the EIT relates largely to operational expenditure, principally through the Knowledge and 
Innovation Communities (KICs), set up to promote and integrate higher education, research and innovation of the highest 
standards. Under Horizon 2020, six KICs became operational in 2016, focused on sustainable energy (KIC InnoEnergy), 
climate change mitigation and adaptation (Climate KIC), information and communication technologies (EIT Digital), 
healthy living and active ageing (EIT Health), sustainable exploration, extraction, processing, recycling and substitution 
(EIT Raw Materials), Food4Future - sustainable supply chain from resources to consumers (EIT Food). Two KICs in the 
fields of added-value manufacturing (EIT Manufacturing) and urban mobility were added in 2018. Which should be 
operational in 2020. More details can be found in its budgetary statement in section 2, reflecting the ambitions of the 
Commission proposal for the EIT 2021 -2027 and its Strategic Innovation Agenda.

31 COM(2019)331, 11.07.2019

Part II - Bodies created under Research and Innovation

Main budgetary trends 2021 - 490

EIT overview table 2021 /2020

European Institute of Innovation and Technology 
(EIT)

Budget line

Location

creation

European Institute of Innovation and Technology 
— integrating the knowledge triangle of higher 
education, research and innovation

Authorised establishment plan

01 02 03 03

(15 03 05
15 03 53)

Budapest

2008

EIT Table Commission budget implementation 2019

Budget

2020

Draft Budget (DB)

2021

Total revenues 
of the EIT

Of which EU 
contribution

Revenues 
estimated by the 
EIT

Of which EU 
contribution

(in million EUR)

Variation
EU contribution
2021/2020

573,900

496,678

450,689

380,445

-23,4%

45

45

0

European Institute of Innovation and Technology 
(EIT)

European Institute of Innovation and Technology (EIT)
— integrating the knowledge triangle of higher education, 
research and innovation

Completion line European Institute of Innovation and 
Technology

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

Commitments

Payments

Total

Of which 
voted budget

Of which 
assigned 
revenues

Total

Of which 
voted budget

Of which 
assigned 
revenues

Carry-over of 
assigned revenue to 
2020

(in million EUR)

Appropriations 
cancelled 2019

Commitments

Payments

Commitments

Payments

15 03 05

512,636

483,643

495,101

456,149

38,952

415,989

396,016

19,973

17,535

67,654

0,000

0,000

15 03 53

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

0,000

Total EIT

512,636

483,643

495,101

456,149

38,952

415,989

396,016

19,973

17,535

67,654

0,000

0,000

EIT Table staffing overview 2019

European Institute of Innovation and Technology (EIT)

Year of 
creation

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

European Institute of Innovation and Technology (EIT)

2008

Total EIT

45

45

44

44

23

23

22

22

2

2

0

0

70

70

66

66

Part II - Bodies created under Research and Innovation

Main budgetary trends 2021 - 491

1.1.2 

Budgetary and staffing highlights 2021: Joint Undertakings under TFEU

At the time of presenting the Draft Budget, the legal bases of the current (Horizon 2020) seven joint undertakings created 
on the basis of the Treaty on the Functioning of the European Union (Art. 187, 188) provides for the completion of the 
activities launched under Horizon 2020 as from 2021.

Work is ongoing to assess their continuation adapted to the needs and priorities of Horizon Europe and in line with the 
streamlined policy for the creation of institutionalised partnerships.

Hence, the budgetary statements of SESAR, S2R, IMI2, BBI, CleanSKy2, FCH2, ECSEL and the EuroHPC do not 
include an EU contribution in commitments appropriations in the Draft Budget, subject to the ongoing revision of their 
mandates, the result of which will be presented in a separate Commission proposal and incorporated in an amendment to 
the Draft Budget.

The only exception is the new Cyber Security Center JU (Cyber), proposed by the Commission in 2018 
(COM(2018)630), and accordingly included in the Draft Budget.

As presented in more detail in the individual budgetary statements (section 2.1), the total staffing of the joint undertakings 
at the time of presenting the DB 2021 would be as follows:

Authorised establishment plan 
(posts)

Contract Agents

Seconded National Experts

Total Staff (FTE)

2020

174

2021

183

2020

76

2021

105

2020

14

2021

14

2020

264

2021

302

Overview - TFEU Joint Undertakings 2021 /2020

Joint Undertakings

Draft budget 2021

Budget 2020

Total revenues1

Of which EU 
contribution

Total revenues

Of which EU 
contribution

Difference 
2021/2020

(in million EUR)

Single European Sky Air Traffic Management Research 
Joint Undertaking (SESAR)

establishment plan posts

Shift2Rail Joint Undertaking (S2R)/JTI JU

establishment plan posts

Innovative Medicines Initiative 2 Joint Undertaking 
(IMI2)/ JTI JU

establishment plan posts

Bio-Based Industries Joint Undertaking (BBI)/ JTI JU

establishment plan posts

Clean Sky 2 Joint Undertaking (Clean Sky 2)/ JTI JU

Fuel Cells and Hydrogen 2 Joint Undertaking (FCH2)/
JTI JU

establishment plan posts

establishment plan posts

Electronic Components and Systems for European 
Leadership Joint Undertaking (ECSEL)/ JTI JU

establishment plan posts

European High Performance Computing Joint 
Undertaking (EuroHPC)2 1 JTI JU

establishment plan posts

Cyber Security Center joint undertaking (CYBER)33

Total

establishment plan posts

establishment plan posts

291,8

291,8

38

5

39

13

36

24

14

4

285,0

10

285,0

183

135,0

89,7

289,1

124,4

323,9

110,6

209,0

509,6

120,8

39

79,9

5

270,7

39

73,9

13

304,1

36

92,0

24

201,3

14

274,8

4

2 357,4

1 914,3

-80,1%

174

1.  The total revenues include the contribution from the Union’s budget and other sources of revenue. This does not include payment appropriations needed for the 
closure of Horizon 2020 projects, which have been requested on the respective budget line.
2. The EuroHPC received appropriations from Horizon 2020 and the Connecting Europe Facility.
3. The CYBER JU receives appropriations from the Digital Europe Programme. The Horizon Europe contribution is to be determined.

Part II - Bodies created under Research and Innovation

Main budgetary trends 2021 - 492

Table Commission budget implementation for TFEU bodies 2019

Joint Undertakings TFEU

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

Commitments

Payments

Total

Of which 
voted budget

Of which 
assigned 
revenues

Total

Of which 
voted budget

Of which 
assigned 
revenues

Carry-over of 
assigned revenue to 
2020

(in million EUR)

Appropriations 
cancelled 2019

Commitments

Payments

Commitments

Payments

1,662
78,361
80,022

1,662
61,245
62,907

06 03 07 31
06 03 07 32

06 03 07 33
06 03 07 34

08 02 07 31
08 02 07 32

5,510
176,366
181,876

3,330
109,288
112,618

3,330
110,404
113,734

5,510
123,112
128,622

Single European Sky Air Traffic Management Research Joint Undertaking (SESAR)
Support expenditure
Operational expenditure
Total SESAR
Shift2Rail Joint Undertaking (S2R)
Support expenditure
Operational expenditure
Total S2R
Innovative Medicines Initiative Joint Undertaking (IMI2)
Support expenditure
Operational expenditure
Total IMI2
Bio-Based Industries Joint Undertaking (BBI)
Support expenditure
Operational expenditure
Total BBI
Clean Sky 2 Joint Undertaking (Clean Sky2)
Support expenditure
Operational expenditure
Total Clean Sky2
Fuel Cells and Hydrogen 2 Joint Undertaking (FCH2)
2,685
Support expenditure
94,118
Operational expenditure
96,803
Total FCH2
Electronic Components and Systems for European Leadership Joint Undertaking (ECSEL)
Support expenditure
2,058
163,080
Operational expenditure
Total ECSEL
165,138
European High Performance Computing Joint Undertaking (EuroHPC)
Support expenditure
Operational expenditure
Operational expenditure
Total EuroHPC

09 04 07 33
09 03 05 31
09 04 07 34

0,690
40,020
157,682
198,392

4,760
285,354
290,114

4,760
318,245
323,005

2,058
192,474
194,532

1,213
148,520
149,733

1,213
135,576
136,789

0,377
0,000
4,120
4,497

08 02 07 37
08 02 07 38

08 02 07 33
08 02 07 34

09 04 07 31
09 04 07 32

08 02 07 35
08 02 07 36

2,685
81,723
84,408

3,330
109,288
112,618

3,252
106,748
110,000

1,662
78,185
79,847

5,510
123,112
128,622

1,213
135,576
136,789

4,760
285,354
290,114

2,685
81,723
84,408

2,058
192,474
194,532

0,690
40,020
157,682
198,392

1,623
76,364
77,987

5,382
117,016
122,398

1,185
132,424
133,609

4,650
278,720
283,370

2,622
79,823
82,446

2,010
188,000
190,010

0,637
39,089
154,054
193,780

0,077
2,541
2,618

0,039
1,821
1,859

0,128
6,096
6,224

0,028
3,152
3,180

0,111
6,634
6,744

0,062
1,900
1,962

0,048
4,474
4,522

0,053
0,930
3,628
4,612

3,330
110,404
113,734

3,252
107,837
111,090

1,662
61,070
62,731

5,510
176,366
181,876

1,213
148,520
149,733

4,760
318,245
323,005

2,685
94,118
96,803

1,623
59,647
61,270

5,382
173,235
178,617

1,185
144,649
145,834

4,650
310,847
315,496

2,622
91,663
94,285

2,058
163,080
165,138

2,010
159,289
161,299

0,377
0,000
4,120
4,497

0,323
0,000
2,483
2,806

0,077
2,567
2,644

0,039
1,423
1,461

0,128
3,130
3,259

0,028
3,871
3,899

0,111
7,398
7,509

0,062
2,455
2,518

0,048
3,791
3,839

0,053
0,000
1,637
1,691

0,000
0,000
0,000

0,000
0,040
0,040

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,040
0,040

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,136
0,136

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,136
0,136

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000

0,000
0,000
0,000
0,000

Total Joint undertakings TFEU

1 225,497

1 097,692

1 225,321

1 193,600

31,722

1 097,516

1 070,696

26,819

0,040

0,040

0,136

0,136

Part II - Bodies created under Research and Innovation

Main budgetary trends 2021 - 493

Table TFEU Joint Undertakings staffing overview 2019

Joint undertakings TFEU

Year of 
creation

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

2 020

2 021

2 020

2 021

2 020

2 021

2 020

2 021

Single European Sky Air Traffic Management Research Joint 
Undertaking (SESAR)

Shift2Rail Joint Undertaking (S2R)

Innovative Medicines Initiative Joint Undertaking (IMI2)

Bio-Based Industries Joint Undertaking (BBI)

Clean Sky 2 Joint Undertaking (Clean Sky2)

Fuel Cells and Hydrogen 2 Joint Undertaking (FCH2)

Electronic Components and Systems for European 
Leadership Joint Undertaking (ECSEL)

European High Performance Computing Joint Undertaking 
(EuroHPC)

CYBER

2014

2014

2014

2014

2014

2014

2014

2019

39

5

39

13

36

24

14

4

0

38

5

39

13

36

24

14

4

10

Total Joint undertakings TFEU

174

183

0

16

15

10

6

3

16

10

0

76

1

17

15

10

6

3

16

11

26

3

3

2

0

2

2

1

1

0

3

2

2

0

2

2

1

1

1

42

24

56

23

44

29

31

15

0

42

24

56

23

44

29

31

16

37

105

14

14

264

302

Part II - Bodies created under Research and Innovation

Main budgetary trends 2021 - 494

1.2 Fusion for energy (F4E)

This section on 'main budgetary trends' presents the budgetary and staffing highlights for 2020 for F4E in text and tables. 
Furthermore, this section presents a table on Commission budget implementation for F4E in 2019, which is followed by a 
table on staffing issues (establishment plan posts, contract agents and seconded national experts actually filled by year- 
end 2019,).

Budgetary and staffing highlights 2021: F4E

The foreseen EU contribution to F4E very significantly increases from EUR 359,4 million in 2020 to EUR 857,6 million 
in the 2021 DB. The staffing level of F4E is stable compared to 2020. This is a result of combination of both: much 
higher financial needs of the project under MFF 2021-2027 and its non-linear profile.

As presented in more detail in the individual budgetary financial statement (section 2.2), the total staffing of F4E foreseen 
for 2021 would be as follows:

Authorised establishment plan (posts)

Contract Agents

Seconded National Experts

Total Staff (FTE)

2020

280

2021

280

2020

170

2021

170

2020

3

2021

3

2020

453

2021

453

F4E overview table 2021 /2020

Name

Draft budget 2021

Budget 2020

Total revenues

Of which EU 
contribution

Total revenues

Of which EU 
contribution

(in million EUR)

Difference 
2021/2020

European Joint Undertaking for ITER - Fusion for 
Energy (F4E)

1 078,6

establishment plan posts

857,6

280

873,4

359,4

138,6 %

280

Part II - Fusion for Energy 

Main budgetary trends 2021 - 495

Table Commission budget implementation for F4E 2019

European Joint Undertaking for ITER - Fusion for 
Energy (F4E)

Support expenditure
Operational expenditure
Completion expenditure

Total F4E

Table F4E staffing overview 2019

Budget line

Authorised 
appropriations 2019

Commitments made 2019

Payments made 2019

Up to 2020

Commitments

Payments

Total

32 05 01 01
32 05 01 02
32 05 51

51,545
369,584
0,000

51,545
321,721
197,304

50,480
369,331
0,000

Of which 
voted budget

49,517
353,058
0,000

Of which 
assigned 
revenues

0,963
16,273
0,000

Total

Of which 
voted budget

50,480
321,469
197,304

49,517
305,196
197,304

Of which 
assigned 
revenues

0,963
16,273
0,000

Carry-over of 
assigned revenue to 
2020

(in million EUR)

Appropriations 
cancelled 2019

Commitments

Payments

Commitments

Payments

1,064
0,252
0,000

1,064
0,252
0,000

0,000
0,000
0,000

0,000
0,000
0,000

421,128

570,570

419,811

402,575

17,236

569,254

552,018

17,236

1,317

1,317

0,000

0,000

Name

Year of 
creation

Establishment Plan Posts

Contract Agents

Seconded National Experts 
(END)

Total personnel

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Authorised
2019

Actually filled 
31/12/2019

Budget 2019

Actually filled 
31/12/2019

European Joint Undertaking for ITER - Fusion for Energy 
(F4E)

2007

283

273

178

165

3

2

464

440

Part II - Fusion for Energy 

Main budgetary trends 2021 - 496

2 INDIVIDUAL BUDGETARY FINANCIAL STATEMENTS

2.1 

Bodies having legal personality created in the field of research and innovation under Article 173 
and 187/188 TFEU

2.1.1 

European Institute of Innovation and Technology - EIT

1 Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

REGULATION (EC) No 294/2008 
establishing the European Institute of 
Innovation and Technology

11 March 2008

REGULATION (EU) No 1292/2013 OF THE
EUROPEAN PARLIAMENT AND OF THE 
COUNCIL

amending Regulation (EC) No 294/2008 
establishing the European Institute of 
Innovation and Technology

11 December 2013

The EIT’s mission is to contribute to sustainable European economic 
growth and competitiveness by reinforcing the innovation capacity of the 
Member States and the Union in order to address major challenges faced 
by European society. It shall do this by promoting synergies and 
cooperation among, and integrating, higher education, research and 
innovation of the highest standards, including by fostering
entrepreneurship.

DECISION No 1312/2013/EU OF THE 
EUROPEAN PARLIAMENT AND OF THE 
COUNCIL

11 December 2013 The SIA (Strategic Innovation Agenda) defines the priority fields and the 
long- term strategy of the EIT and include an assessment of its economic 
impact and capacity to generate best innovation added-value.

on the Strategic Innovation Agenda of the 
European Institute of Innovation and 
Technology (EIT): the contribution of the EIT 
to a more innovative Europe

REGULATION (EU) No 1291/2013 OF THE 
EUROPEAN PARLIAMENT AND OF THE 
COUNCIL

establishing Horizon 2020 - the Framework 
Programme for Research and Innovation 
(2014-2020) and repealing Decision No 
1982/2006/EC

Proposal for a REGULATION of the 
European Parliament and of the Council 
establishing Horizon Europe - the Framework 
Programme for Research and Innovation, 
laying down its rules for participation and 
dissemination.

COM(2018) 435 final

7 June 2018

Proposal for a REGULATION of the 
European Parliament and of the Council on 
the European Institute of Innovation and 
Technology (recast)

11 July 2019

COM(2019)331 final

11 December 2013

The financial contribution from Horizon 2020 to the EIT is implemented 
in accordance with the Regulation of the European Parliament and of the 
Council establishing the Horizon 2020 as well as the Regulation laying 
down the rules for the participation and dissemination in "Horizon 2020". 
The EIT funding to the KICs will cover "KIC added value activities".

Horizon Europe will strengthen the Union’s scientific and technological 
bases in order to help tackle the major global challenges of our time and 
contribute to achieving the Sustainable Development Goals (SDGs). At 
the same time, the programme will boost the Union’s competitiveness, 
including that of its industries. Horizon Europe will help deliver on the 
Union’s strategic priorities and support the development and 
implementation of Union policies. In a swiftly changing world, Europe’s 
success increasingly depends on its ability to transform excellent 
scientific results into innovation that have a real beneficial impact on our 
economy and quality of life, and create new markets with more skilled 
jobs

See “reasons for and objectives” of the proposal : The overall mission of 
the European Institute of Innovation and Technology (EIT) is to boost 
sustainable European economic growth and competitiveness by 
reinforcing the innovation capacity of the Member States and the Union. 
In particular, the EIT reinforces the Union's innovation capacity and 
addresses societal challenges through the integration of the knowledge 
triangle of higher education, research and innovation. The EIT operates 
through its Knowledge and Innovation Communities (KICs): large-scale 
European partnerships which address specific societal challenges by 
bringing together education, research and business organisations. The 
EIT provides grants to the KICs, monitors their activities, supports cross- 
KIC collaboration and disseminates results and good practices.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 497

11 July 2019

Proposal for a DECISION of the European 
Parliament and of the Council on the Strategic 
Innovation Agenda of the European Institute 
of Innovation and Technology (EIT) 2021­
2027: Boosting the Innovation Talent and 
Capacity of Europe

COM(2019) 330 final

The Strategic Innovation Agenda (SIA) lays down the priority fields and 
the long-term strategy and financial needs for the EIT. For the period 
2021-2027, the SIA should ensure alignment with the objectives of 
Horizon Europe as well as the strategic multiannual planning, monitoring 
and other requirements of that programme, and foster synergies with 
other relevant programmes.

It also outlines the planned higher education, research and innovation 
activities and the respective budget breakdown. It sets the time schedule 
for the selection and designation of new KICs for the next programming 
period.

1.2  Seat

Budapest, Hungary

1.3  Budget Line

01 02 03 03: European Institute of Innovation and Technology (EIT)

01 02 99 01: Completion of previous research programmes (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

40

5

45

23

2

70

39

5

44

22

66

97,50%

100,00%

97,78%

95,65%

0,00%

94,29%

40

5

45

23

2

70

40

5

45

23

2

70

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

1.5.1.1 General revenues

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

496 793 764

77 105 975

573 899 739

380 570 176

58 058 708

438 628 884

1.5.1.2  Additional EUfunding: contribution, grant and service level agreements

REVENUES

2020

2021

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 498

Revenues estimated by the agency

Budget Forecast

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from 
service level agreements (FFR Art. 43.2)

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Unused Appropriations not 
required in current Year

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

6 362 136

1 004 822

6 362 136

1 004 822

5 413 000

1 309 000

5 413 000

1 309 000

566 532 782

515 285 378

431 906 884

410 653 763

33 682 291

p.m.

607 582 031

522 652 336

438 628 884

417 375 7631

2  Human Resources

2.1 Establishment plan posts

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

7

7

10

9

5

40

1

2

11

10

8

7

39

1

1

2

7

9

10

7

3

40

1

1

2

9

9

10

7

1

40

1

1

2

9

9

10

7

1

40

C-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

1 The payment appropriations mentioned here are distributed between two budget lines as follows : 270.453.506 EUR on 01.020303 and 146.922.257 EUR on 

01.029901

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 499

p
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n
a

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

2

1

2

5

2

1

2

5

3

1

1

5

3

1

1

5

3

1

1

5

45

44

45

45

45

45

44

45

45

45

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

10

7

6

23

8

11

3

22

10

7

6

23

10

13

23

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2

2

2

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 500

 
 
 
3  Financial Resources

3.1  Revenues

3.1.1 General revenues

REVENUES

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which assigned revenues deriving from 
previous years ' surpluses

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

- Of which interest generated by funds paid by the 
Commission by way of the EU contribution (FFR 
Art. 61)

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

TOTAL

Executed Budget 
2019

Budget 2020

General revenues

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

456 245 052

496 793 764

380 570 176

380 570 176

-23,39%

95 721

115 416

124 972

124 972

8,28%

38 856 354

49 556 403

10 272 021

10 272 021

-79,27%

10 856 354

11 969 948

10 272 021

10 272 021

-14,18%

28 000 000

37 586 455

p.m.

p.m2.

129 782

9 894

34 040

1 336

-100%

-100%

-100%

62 655 900

27 514 196

47 786 687

47 786 687

73,68%

557 896 982

573 899 739

438 628 884

438 628 884

-23,57%

3.1.2 Additional EUfunding: contribution, grant and service level agreements

REVENUES

Additional EU funding: contribution, grant and service level agreements

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

Additional EU funding stemming from grant 
agreements (FFR Art.7)

Additional EU funding stemming from 
contribution agreements (FFR Art.7)

Additional EU funding stemming from service 
level agreements (FFR Art. 43.2)

TOTAL

3.2  Expenditure

3.2.1  Commitment appropriations

EXPENDITURE

Commitment appropriations

2 The additional revenues arising from the Third Countries contribution to EIT for 2021 are not included. The Participation Agreements to the Horizon Europe 

framework programme will be signed subsequently.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 501

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

KICs and knowledge triangle integration

EIT cross-cutting activities

Supporting the innovation capacity of higher 
education

Title 4 - Unused Appropriations not required 
in current Year

TOTAL

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

5 966 729

4 897 997

6 362 136

5 106 315

4 042 997

4 206 315

855 000

23 000

270 422

131 150

57 000

585 660

1 500

900 000

24 000

221 021

136 800

60 000

812 000

2 000

5 413 000

5 100 000

4 200 000

900 000

10 000

190 000

61 000

50 000

p.m.

2 000

5 413 000

-14,92%

5 100 000

-0,12%

4 200 000

-0,15%

900 000

0,00%

10 000

-58,33%

190 000

-14,04%

61 000

-55,41%

50 000

-16,67%

p.m.

2 000

-100%

0,00%

1 116 472

1 004 822

1 309 000

1 309 000

30,27%

137 702

385 500

30 600

380 000

183 102

354 920

78 800

211 000

260 000

400 000

69 000

350 000

260 000

42,00%

400 000

12,70%

69 000

-12,44%

350 000

65,88%

162 170

175 000

200 000

200 000

14,29%

20 500

2 000

30 000

30 000

1400,00%

489 617 005

566 532 782

431 906 884

431 906 884

-23,76%

487 598 005

563 366 282

416 706 884

416 706 884

-26,03%

2 019 000

3 166 500

3 200 000

3 200 000

1,06%

12 000 000

12 000 000

61 196 776

33 682 291

-100%

557 896 982

607 582 031

438 628 884

438 628 884

-27,81%

3.2.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

5 966 729

4 897 997

6 362 136

5 106 315

5 413 000

5 100 000

5 413 000

-14,92%

5 100 000

-0,12%

4 042 997

4 206 315

4 200 000

4 200 000

-0,15%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 502

EXPENDITURE

Payment appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Agency request

Budget forecast

VAR
2021/2020
(%)

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

KICs and knowledge triangle integration

EIT cross-cutting activities

Supporting the innovation capacity of higher 
education

Title 4 - Unused Appropriations not required 
in current Year

TOTAL

855 000

23 000

270 422

131 150

57 000

585 660

1 500

900 000

24 000

221 021

136 800

60 000

812 000

2 000

900 000

10 000

190 000

61 000

50 000

900 000

0,00%

10 000

-58,33%

190 000

-14,04%

61 000

-55,41%

50 000

-16,67%

2 000

2 000

-100%

0,00%

1 116 472

1 004 822

1 309 000

1 309 000

30,27%

137 702

385 500

30 600

380 000

183 102

354 920

78 800

211 000

260 000

400 000

69 000

350 000

260 000

42,00%

400 000

12,70%

69 000

-12,44%

350 000

65,88%

162 170

175 000

200 000

200 000

14,29%

20 500

2 000

30 000

30 000

1400,00%

417 510 751

515 285 378

410 653 763

410 653 763

-20,30%

415 346 521

511 402 878

403 549 237

403 549 237

-21,09%

2 164 230

3 882 500

1 344 526

1 344 526

-65,37%

5 760 000

5 760 000

11 818

p.m.

424 605 770

522 652 336

417 375 763

417 375 7633

-20,14%

3.3  Budget Outturn

First estimate of the 2019 surplus that remains within the EIT: EUR 9,636,514.85 (9,761,487.13 EUR - 124,972.28 
EUR)

4  Justification of needs

3  The payment appropriations mentioned here are distributed between two budget lines as follows : 270.453.506 EUR on 01.020303 and 146.922.257 EUR on 
01.029901

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 503

Commission assessment 

Human Resources

Contrary to some claims in the chapter 4.1 of the Agency working statement prepared by the EIT, the LFS accompanying 
the recast Regulation of the EIT, to be in force in 2021, does not allow an increase of the EIT staff. Consequently, the EIT 
should ensure its legal obligations with the human resources allowed.

Financial Resources

4.1  Human Resources - EIT request

4.1.1  Number of staff requested

The EIT’s mission to increase European sustainable growth and competitiveness, by reinforcing the innovation capacity 
of the EU and Member States, can strongly contribute to the top priorities of European Commission President Ursula von 
der Leyen, for “A Union that strives for more”, by strengthening Europe’s growth, competitiveness and stimulating 
investment for the purpose of job creation.

However, structural problems surrounding the EIT’s human resources limit the EIT’s potential to fully deliver on its 
mission. Without additional resources the EIT cannot implement the new tasks allocated to it and exploit opportunities for 
new innovative activities that derive from the Commission proposal for Horizon Europe foresees an increased role for the 
EIT coupled with an increase in the multi-annual budget of the EIT to 3 billion euros for the 2021-2027 financial 
framework.

The EIT’s tasks have been growing significantly over the past years. While the EIT managed three Knowledge and 
Innovation Communities (KICs) from 2010 to 2014, two new KICs started their operations in 2014, a further one has 
been designated in 2016 and two new ones in 2018. The amount of grant managed by the EIT has increased from 26 
million euros (2010) to 560.4 million euros (2020), while the number of beneficiaries (KIC Partners) has increased from 
73 (2010) to more than 1500 (2019). This has naturally led to additional work to ensure legality and regularity of 
transactions and compliance with the principles of sound financial management. In addition, the EIT has taken on board 
new activities to develop its strong innovation potential, to support KICs’ Financial Sustainability and attract funding for 
the EIT and its KICs under the European Fund for Strategic Investments (EFSI) and invest further into innovative 
companies, the EIT Regional Innovation Scheme for areas in Europe with lower innovation capacity and outreach and 
synergies with other programmes and bodies such as the EIT’s cooperation with the Joint Research Centre and 
Copernicus programme. Following its education review, the EIT also has identified further potential for it to lead the 
transformation of human capital in Europe and contribute to the skills agenda in the areas of entrepreneurship and 
innovation.

Any further increase in the EIT’s budget (i.e. to 3 BEUR or beyond for 2021-2027) or enhancement of mandate of the 
EIT (new KICs, new education activities or a stronger role in EIT RIS) should see an increase of the current staffing 
capacity based on a proper staffing needs analysis supporting the Commission’s Proposal for the EIT Strategic Innovation 
Agenda 2021-2027

The EIT will not be able to take further new tasks, which were not foreseen in the initial establishment plan of the EIT, 
without additional resources. This means that the potential for innovation and the contribution to growth and 
competitiveness that could be provided by the EIT across the EU will not be fully exploited.

The European Court of Auditors pointed out in their annual audit report4 on EIT that, despite the increase in the budget 
from 309 million euro (2008-2013) to 2.4 billion euro (2014-2020) and in the number of KICs from three to six at the end

4 https://www.eca.europa.eu/Lists/ECADocuments/EIT_2016/EIT_2016_EN.pdf

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 504

of 2016, the Institute’s authorised number of posts did not change significantly. According to the Court, “this gives rise to 
a clear risk that the Institute will not have sufficient capacity to deal with the expanded workload”. The report of the 
European Court of Auditors illustrated the risk as follows (updated with data for 2017-2019, showing that the trend of 
growing budget and stagnant staff figures continued):

EIT KEY FIGURES EVOLUTION 2011-2019

500

450

400

350

300

250

200

150

100

50

0

2011

2012

2013

2014

2015

■ ■II

2018

2019

2016

2017

Staff (actual at the yearend)

Staff (established posts)

Budget (in million euro)

40

52

52

47

52

72

41

58

113

48

60

177

50

62

232

59

63

283

60

65

337

64

68

430

66

70

496

In order to address the structural problems identified above, and to be able to effectively carry out the new tasks described 
above and to manage the growth of existing tasks, the EIT has requested the approval of seven additional posts as from 
2020. However, this request has not been granted.

Replacement of three FGII posts by FGIII posts

The European Parliament called on the EIT „to effectively address its staffing policies to avoid the high turnover of staff’ 
in its discharge decision for year 2013. This message has been repeated in the more recent discharge processes as well. 
Furthermore, the European Parliament noted that „the lack of a clear career perspective, a difficult work environment and 
an unattractive salary package related to the correction coefficient for Hungary as the main reasons for the high staff 
turnover”.

As indicated in the analysis above, the posts at the EIT are structurally „under-graded” compared to other EU agencies or 
institutions. Besides the examples provided above, there is another remarkable difference between the types of posts and 
grades offered for administrative staff by EIT and other EU agencies.

Other EU Agencies regularly recruit AST 3 temporary agents for the job of „administrative assistant”. In comparison, 
administrative assistants at the EIT are graded as FGII contract agents. As of 2018, the net salaries in Budapest for entry- 
level AST 3 and FGII staff are EUR 2,239 and EUR 1,361, respectively. It is obvious that the EIT is unable to retain 
administrative staff offering a 60% lower salary for the same job at the same location. In fact, several staff members have 
left the EIT in the past years in order to accept job offers at another EU Agency based in Budapest.

Furthermore, the EIT has several FGIII contract agents working in specialised jobs such as Finance Assistant or Policy 
Assistant. As a comparison, the net salary for FGIII contract agents is still 28% lower (at EUR 1,741 per month) than

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 505

what another EU Agency would offer in Budapest for AST 3 administrative assistants, i.e. for jobs of less specialised 
nature and with less responsibility.

In addition, contract agents in EU agencies and Joint Undertakings account, on average, for 20% of total staff. This ratio 
is 32% in the case of the EIT for 2018, which contributes to the staff turnover and leads to difficulties in retaining staff 
due to lower salaries and worse contractual conditions.

Therefore, in order to be able to implement the recommendations of the European Parliament, while also avoiding an 
increase in the number of AST positions, the EIT intends to gradually close this gap by requesting the replacement of 
three FGII contract agent posts by FGIII contract agent posts as from 2021. The replacement of these three posts will not 
affect the total number of staff envisaged for 2021.

4.1.2  Vacancy rate as of end 2019

At the end of 2019, 66 posts (44 temporary agents and 22 contract agents) were filled. Altogether 6 new staff members 
took up duty at the EIT and 3 left in 2019, taking the total number of staff to 66. Compared to the 64 at the end of 2018, 
this means an increase of 3.13% from 2018 to 2019.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

The salary costs are estimated based on the assumption that all the employees will be recruited by the end of 2020. The 
standard abatement applied is 2%

4.1.4  Salary assumption for calculating salary line (% applied)

The estimation of the cost of human resources is based on the actual staff costs at the EIT and the salary categories 
defined by the Staff Regulation. To ensure adequacy to the cost of life in the host country, the correction coefficient in 
force in Hungary applies to the salaries. The budget appropriations covering staff expenditure for year 2020 are based on 
the estimate of a total of 45 temporary agents (40 AD and 5 AST) and 23 contract agents and 2 SNEs.

The results of the appraisal and promotion for Temporary Agents and Contractual Agents have been taken also into 
account, in the assumption that the necessary steps are implemented by the EIT.

4.1.5 Correction coefficient used

The correction coefficient rate applied is the one established for year 2019, namely 75.3%.

4.1.6 Exchange rate used (if applicable)

4.2  Financial Resources - EIT Request

4.2.1  Title 1

The estimation of staff expenditure was based on the figures indicated in the Proposal for a Regulation of the European 
Parliament and of the Council on the European Institute of Innovation and Technology (COM(2019)331). This resulted in 
a significant decrease, 14.9% (from EUR 6.4 mio to EUR 5.4 mio) in the total staff expenditure compared to 2020.

The resources proposed for staff expenditure in the new EIT Regulation will jeopardize the effective carry out of the new 
tasks described above and the management of the growth of existing tasks. In addition EIT will not be able to contract 
interim agents to fill the gap in human resources needed to implement tasks described above.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 506

4.2.2  Title 2

The overall Title 2 infrastructure and operating expenditure is foreseen to increase by 30.3%.

No major expenditures are foreseen in 2020 for IT-related investments due to replacement of end-of-life IT hardware and 
change in technology in 2019-2020.

Since EIT finalized major works and refurbishment of its current office premises within the year 2019, presumably there 
will be predominantly rental, maintenance and running cost in the year 2021, and the acquisition- or refurbishment- cost 
will be kept down to the minimum.

4.2.3  Title 3

Operational expenditures will significantly decrease (by 23.8%) based on the Proposal for the new EIT Regulation

Increasing the impact of KICs and knowledge triangle integration

The EIT will continue to enhance its role as a smart investor in innovation by refining and implementing its strategic 
planning and performance evaluation framework, maintaining rigorous good governance and increasingly focusing 
attention to financial sustainability of its innovation communities and their gradual transition to financial independence 
from the EIT. The EIT will facilitate shared services towards the KICs and exchanges of experiences and good practices 
between KICs and foster collaboration between them (cross-KIC activities) on both thematic and horizontal topics, such 
as the reinforcement of the EIT Label.

The EIT will further increase its regional impact through an enhanced openness towards potential partners and 
stakeholders and a better articulated regional strategy of KICs, including links to the relevant Smart Specialisation 
Strategies.

In order to contribute to addressing new and emerging global challenges, the EIT will launch and implement the Call for 
Proposals for the new KIC in the field of Cultural and Creative Industries.

The budget for increasing impact of KICs and knowledge triangle integration will significantly decrease (26.0%). It 
affects mainly the amount of grants that is estimated to cut to 413.7 mio EUR compared to 2020 (560.4 mio EUR).

EIT continues to award annual grant to the eight designated KICs in 2021 and start to prepare the upcoming multi-annual 
grant cycle as of 2022. The EIT provides a pre-financing rate of 70% for the grants. The current Proposal grants only 
appr. 402.0 mio EUR for covering pre-financing of 2021 grants and payment of the final balance of 2020 grants. This 
could result in a very low pre-financing (appr. 52%) that could cause a major impact in the implementation of KICs 
objectives.

KICs and knowledge
triangle integration

CA pre-2021

CA 2021

mio EUR

mio EUR

PA 2021

mio EUR

grants awarded in 2020

560.4

grants to be awarded in 
2021

187.1

214.8

413.7

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 507

actions related to KICs and
knowledge 
triangle
integration

TOTAL

EIT crosscutting activities

3.0

563.4

3.0

416.7

1.6

403.5

Building on its broad scope of action and distinctive role, the EIT will create synergies and provide complementarities 
with other EU programmes and instruments, such as the European Innovation Council, by reinforcing its support to KICs 
in their planning and implementing activities.

To further increase its visibility, the EIT will focus its communications activities in 2021 on one overarching objective, 
namely increasing the level of awareness of the EIT Community’s activities and achievements among external 
stakeholders by implementing the EIT’s Communications Strategy, increasing transparency and openness of the EIT. For 
example, the 2021 Stakeholder Forum and EIT Awards will be organised to increase opportunities for targeted 
communication opportunities and interaction and exchange of ideas with the broader innovation ecosystems in Europe 
and other stakeholders, showcasing EIT success.

The EIT will also continue to support the development of the EIT Alumni Community, as the growing number of EIT 
alumni, which are the future innovators and entrepreneurs of Europe are a major multiplier to achieve EIT impact and 
visibility.

In 2021, the EIT will continue putting into practice its overall strategy and processes to analyse and assess results and 
impacts of all EIT Community activities continuing the EIT’s culture of lessons learnt and evaluation, which leads to 
constant improvements. As flagship initiative, the EIT will launch its Impact Framework (2021 - 2027) through 
developing an impact-led planning, data collection and impact assessment methodology. In addition, EIT will aim to 
improve gender balance in diverse EIT governance bodies and among beneficiaries. This work will be performed in close 
collaboration with the KICs and key EIT stakeholders.

The budget to cover these expenses kept as the same level as in 2020.

Supporting the innovation capacity of higher education

The EIT will implement activities through the KICs in an open and targeted way, which will aim at increasing the 
innovation capacity in higher education in order to integrate a wider number of Higher Education Institutions in 
innovation value chains and ecosystems. These activities will complement the intervention of the EIT on education as 
core part of the Knowledge Triangle Integration activities of KICs, in particular through making them more open and 
accessible to non-partners of the KICs. The specific details of the implementation and delivery mechanism process will be 
developed and fine-tuned in 2021-2023.

Budget is estimated based on the plan mentioned in the EIT’s Strategic Innovation Agenda.

4.2.4  Title 4

2021 is the last year of re-entry of cancelled appropriations according to the EIT Financial Regulation. The purpose of 
Title 4 is to collect those cancelled appropriations that are not needed in the financial year. Since the re-entry mechanism 
is ended in 2021, Title 4 is not applicable.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 508

4.3  Ad hoc grants and delegation agreements 

Not applicable

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

The
Hungarian 
Government 
the
covers 
rental fee of 
the 
EIT
premises 
during 
20
years (Host 
Agreement)

N/A

N/A

1 [nfopark, Building E Budapest

2 309

497

2 806

20 
(30.11.2029)

years

2 [nfopark, Building E Budapest

114

35

149

3 EIT Liaison Office

Brussels

59

11

70

31 154 6 years but can 
extended until 
11.30.2029

24 800 9 years until 
30.09.2027

TOTAL

2 482

543

3 025

55 954

5.1.2 Current building(s) Other comments

Not applicable.

5.1.3 Building projects in the planning phase

Not applicable.

5.1.4 Building projects submitted to the European Parliament and the Council

Not applicable.

5.2 European schools 

Not applicable.

5.3 Evaluation

An evaluation of the EIT was completed by the Commission in 2017.

In its Opinion, the Commission clearly recognises the achievements of the EIT and its Innovation Communities highlighted in the EIT 
Mid-term Evaluation Report (https://ec.europa.eu/education/sites/education/files/2017-eit-interim-evaluation_en.pdf), namely:

• 
• 

• 
• 

• 

• 

The EIT/KICs model is highly relevant and now starts to deliver concrete results
The EIT and its Innovation Communities add value beyond national initiatives, building new types of cooperation links 
and facilitating cross-border interactions
The EIT educational programmes attract high calibre students
The co-location centre model has been instrumental for widening the Innovation Communities’ geographical scope to 
EU’s moderate innovation performers
The EIT and its Innovation Communities fit well within the EU innovation landscape by providing support to innovation 
through the Knowledge Triangle Integration
The EIT Innovation Communities adopted diversified efforts and strategies to achieve financial sustainability

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 509

The Commission also recognised the importance of the role of the EIT in supporting the Innovation Communities to implement their 
innovation model.

At the same time, the document indicates certain areas where there is room for improvement, e.g.:

• 

• 

• 

• 

• 

• 

Integration of the EIT graduates in innovation and entrepreneurship activities of the Innovation Communities is under­
exploited: education activities did not generate so far a significant number of student-led start-ups
Further efforts are needed for the Innovation Communities to become fully integrated into the local innovation 
ecosystems
Impact is mainly limited to the partners, graduates and start-ups that have directly cooperated with the EIT Innovation 
Communities, and less clear evidence is found on the systemic impacts of the EIT
The potential of the EIT and its Innovation Communities to contribute to EU policy-making in specific fields has not 
been utilised at its best
Synergies existing at implementation level between the EIT and other EU innovation policy initiatives and instruments 
are not sufficiently reflected at programming level; the EIT should work in close coordination with research and 
innovation activities and the financial instruments of H2020 and COSME
Achieving fully self-financing after 15 years may be challenging for the EIT Innovation Communities

The Commission’s review of the EIT acknowledges the uniqueness of the EIT model among the EU and Member States’ innovation 
support initiatives in tackling relevant societal challenges through the Knowledge Triangle Integration. The Commission also 
highlights the following:

• 

• 

• 

• 

• 

• 

The EIT and its Innovation Communities contributed to H2020 objectives on “societal challenges” and on “Leadership 
in enabling and industrial technologies”
EIT Innovation Communities brought solutions closer to the market and paved the way for industrial and commercial 
implementation in areas of societal challenges
The EIT Innovation Communities have been successful in involving the diversity of actors in the knowledge triangle, 
thus contributing to reduce the fragmentation in their sectoral ecosystems
The flexibility of the EIT model is suitable and allows for testing potential new initiatives in the area of innovation 
support
The EIT Innovation Communities’ management costs have been significantly lowered over time, following the EIT’s 
efforts to limit their weight on the respective accounts
The cross-innovation community interactions, through the active support of the EIT, have been steadily increasing

Finally, the Opinion re-affirms the recommendations of the independent evaluation and commits the Commission, together with EIT 
and its Innovation Communities to:

• 
• 
• 
• 

Measure and report more extensively on activities and achievements related to EU policy priorities in thematic areas
Further improve and review the system for monitoring to better measure and capture results and impact
Reduce the administrative burden for the EIT and its EIT Innovation Communities
Explore way to further extent the multi-annuity of the EIT grant agreements

5.4 Privileges and immunities

Agency privileges

Protocol of privileges and immunities / diplomatic 
status

Education / day care

Privileges granted to staff

According to the Host Agreement ratified 
by the Hungarian Parliament on 20 
December 2010 (publication reference 
2010éviCLXVI.törvény, MagyarKözlöny, 
2010évi197szám),which enters in force on 
22 January 2011

According to the Host Agreement ratified by the Hungarian 
Parliament on 20 December 2010 (publication reference 
2010éviCLXVI.törvény,MagyarKözlöny,2010évi197szám)
, which enters in force on 22 January 2011

The EIT has signed cooperation 
agreements with international 
schools and kindergartens in 
Budapest

6  Budget Outturn

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 510

6.1 Calculation budget outturn

Budget outturn

2017

2018

2019

Revenue actually received (+)

Payments made (-)

Carryover of appropriations (-)

Cancellation of appropriations carried over 
(+)
Adjustment for carryover assigned revenue 
appropriations from previous year (+)

Exchange rate differences (+/-)

Adjustment for negative balance from 
previous year (-)

TOTAL

6.2  Cancellation of appropriations

6.2.1  Cancellation of commitment appropriations

416 030 924

-405 987 745

-519 806

136 790

97 348

3 976

9 761 487

Commitment 
appr., EUR

Amount 
of
cancelled appr. (all 
fund sources)

of

Amount 
cancelled
appropriations that 
can 
re­
be 
entered/carried
over

Automatically 
carried over to 2020

Carried over to 
2020 on decision

Re-enter in 2020

Re-enter in 2021

Title 1

Title 2

Title 3

Title 4

Total

Total

576,178.51

421,634.58

-

-

-

-

50,028,685.67

14,138,434.03

34,037.71

61,196,487.38

61,196,487.38-

-

112,222,986.14

75,334,921.41

34,037.71

-

-

-

-

-

-

-

-

-

14,104,396.32

27,514,196.51

33,682,290.87-

27,514,196.51

47,786,687.19

47,786,687.19

6.2.2  Cancellation of payment appropriations for the year

Paymen 
t appr., 
EUR

Amount of cancelled 
appr. 
fund
(all 
sources)

Amount of cancelled 
appropriations that 
can 
re­
be 
entered/carried over

Automatically 
carried over to 2020

Carried over to 2020 
on decision

Re-enter in 2020

Re-enter in 2021

Title 1

Title 2

Title 3

Title 4

Total

422,351.27

479,454.00

370,885.16

405,947.83

234,551.02

285,255.64

9,338,981.74

9,338,981.74

11,818.44

11,818.44

10,252,605.45

10,127,633.17

519,806.66

-

-

-

-

-

136,334.14

120,692.19

9,338,981.74

11,818.44

9,607,826.51

-

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 511

6.2.3  Cancellation of payment appropriations carried over

A total amount of EUR 124,972.28 (16.5%) resulting from the carry-over of payment appropriations from 2018 have been 
cancelled.

Budget Title

Fund Source Appropriations, EUR Payment execution, EUR Cancelled, EUR

1 Staff expenditure

C8

438,508.03

387,041.92

2 Infrastructure and operating 
expenditure

C8

295,179.64

227,433.80

C2

25,000.00

19,239.67

TOTAL

758,687.67

633,715.39

51,466.11

67,745.84

5,760.33

124,972.28

Payment appropriation of EUR 8,465,392.02 resulting from re-entering of payment appropriations unused in 2016 and 
2018 has been fully consumed.

Budget Title

Fund Source Appropriations, EUR Payment execution, EUR Cancelled, EUR

3 Operational expenditure

C2

8,465,392.02

8,465,392.02

0

6.3 Justification

6.3.1  Budget outturn

The total revenue received for the year 2019 amounts to EUR 416,030,924.15 including the EU subsidy, EFTA/EEA and 
third parties (H2020) contribution, repayment related to administrative expense and recovery of grants as a result of an 
ex-post audit.

The total payments made against 2019 payment appropriations was EUR 405,987,745.47.

Carry over to 2020 amounts to EUR 519,806.66.

The payment appropriations carried over from 2018 to 2019 that have not been used (C2 and C8 credits) for an amount of 
EUR 124,972.28, will be reimbursed to the European Commission in 2020.

In 2018, the exchange rate difference of EUR 3,976.28 resulted in gain.

The balance of the outturn for the financial year 2019 is EUR 9,761,487.13.

6.3.2  Cancellation of appropriations

97,1% of the available commitment appropriations (on C1 and C4 credits) was committed and 97.6% of the available 
payment appropriations was executed in 2019.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 512

Appropriations, which have not been used at the end of 2019 shall be cancelled according to Article 14 of the EIT 
Financial Regulation will be re-entered in the following three financial years. The derogation will end in 2021 that means 
that 2021 will be the last year when appropriations unused previous years can be re-entered. Please consult details under 
point 6.2.1 and 6.2.2.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EIT - 513

2.1.2 

SESAR Joint Undertaking - SESAR

1  Overview

1.1 Creation/modification (legal base)

Decision

Council Regulation (EC) 219/2007 on the 
establishment of a Joint Undertaking to 
develop the new generation European air 
traffic management system (SESAR) (OJ L 
64/1,2.3.2007)

Date

27/02/2007

Council Regulation (EC) 1361/2008 amending 
Regulation (EC) No 219/2007 on the 
establishment of a joint undertaking to 
develop the new generation European air 
traffic management system (SESAR) (OJ L 
352/12, 31.12.2008)

16/12/2008

16/06/2014

Council Regulation Council Regulation (EU) 
No 721/2014 of 16 June 2014 amending 
Regulation (EC) No 219/2007 on the 
establishment of a Joint Undertaking to 
develop the new generation European air 
traffic management system (SESAR) as 
regards the extension of the Joint Undertaking 
until 2024.

Mission/ Tasks / Functions

Established under Article 171 of the Treaty, the Joint Undertaking's aim is 
to ensure the modernisation of the European air traffic management system 
by coordinating and concentrating all relevant research and development 
efforts in the Union. It shall be responsible for the execution of the ATM 
Master Plan and in particular for carrying out the following tasks:

- organising and coordinating the activities of the development phase of the 
SESAR project in accordance with the ATM Master Plan, by combining 
and managing under a single structure public and private sector funding,

-  ensuring the necessary funding for the activities of the Development 
phase of the SESAR Project in accordance with the ATM Master Plan,

-  ensuring the involvement of the stakeholders of the air traffic 
management sector in Europe, in particular: air navigation service 
providers, airspace users, professional staff associations, airports, and 
manufacturing industry; as well as the relevant scientific institutions or the 
relevant scientific community,

-  organising the technical work of research and development, validation 
and study, to be carried out under its authority while avoiding 
fragmentation of such activities,

-  ensuring the supervision of activities related to the development of 
common products duly identified in the ATM Master Plan and if 
necessary, to organise specific invitations to tender.

The main changes introduced by this regulation concern the alignment of 
the SESAR Joint Undertaking (SESAR JU) to the new legal model of the 
other Joint Undertaking. In particular as of 01.01.2009 the SESAR JU is 
under the Protocol of Privileges and Immunities of the Community; this 
implies that the SESAR JU will be VAT exempted as of 16.02.2008 with 
an important positive effect on the resources available for the research 
programme

Established under Article 187 of the Treaty on the Functioning of the 
European Union, the Council Regulation 721/2014 extends the SESAR JU 
to the 2024 and defines the Union contribution within the EU “Horizon 
2020” Framework Programme, entrusts it to launch a new programme to 
address the remaining elements of Master Plan step 2, those of step 3 and 
with Exploratory Research to go beyond this timeframe and concept.

The proposal (COM (2013) 503) for the extension of the SESAR JU 
beyond 2016 was adopted on 16 June 2014.

1.2  Seat

Brussels, Belgium

1.3  Budget line

01 02 99 01 : Completion of previous research programmes (prior to 2021)

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 514

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

33

6

39

3

42

32

5

37

2

3

42

96,97%

83,33%

94,87%

100,00%

100,00%

33

6

39

3

42

32

6

38

1

3

42

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

120 759 815

14 233 688

134 993 503

11 213 679

11 213 679

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Unused Appropriations not 
required in current Year

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

6 157 360

3 417 079

6 157 360

3 417 079

112 035 660

88 972 260

13 383 404

28 721 003

6 280 507

3 465 671

1 467 501

6 280 507

3 465 671

70 560 908

134 993 503

127 267 702

11 213 679

80 307 086

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 515

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

4

3

2

4

6

7

6

1

4

1

3

5

6

5

7

1

5

3

2

5

7

6

4

1

1

5

3

2

6

7

4

3

1

1

5

3

2

6

7

4

3

33

32

33

32

32

1

1

2

1

1

6

1

3

1

5

1

1

1

2

1

6

1

1

2

1

1

6

1

1

2

1

1

6

39

37

39

38

38

39

37

39

38

38

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 516

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

2

2

1

1

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3

3

3

3

3  Financial Resources

3.1  Revenues

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which funding of European schools Type 2

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

110 000 000

120 759 815

3 252 411

16 335 451

106 747 589

104 424 364

2 618 000

2 911 185

2 618 000

2 911185

-100%

-100%

-100%

-100%

-100%

10 641 589

4 770 556

6 954 762

6 954 762

45,79%

24 400 220

6 551 947

4 258 917

4 258 917

-35,00%

17 244 090

6 551 947

4 258 917

3 345 851

4 258 917

-35,00%

3 345 851

100%

17 244 090

6 551 947

913 066

913 066

-86,06%

7 156 130

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 517

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

7156130

147 659 809

134 993 503

11 213 679

11 213 679

-91,69%

3.2 Financial contributions from EU budget and the other partners and in kind contributions

FINANCIAL CONTRIBUTIONS OVERVIEW

2019

2020

2021

Estimated by As requested

the Joint

by the Joint

Executed

Undertaking Undertaking

1. FINANCIAL CONTRIBUTION FROM EU (EFTA included) (1)

112.618.000 123.671.000

0

Assigned revenue

H2020 112.618.000 123.671.000

2. CONTRIBUTIONS FROM INDUSTRY

62.623.323

51.487.931

37.686.129

3 OTHER MEMBERS CONTRIBUTIONS

63.012.766

72.798.175

68.738.151

of which financial contribution

2.729.585

3.087.011

3.087.011

of which contribution in kind (2)

59.893.738

48.400.920

34.599.118

TOTAL CONTRIBUTIONS

238.254.089 247.957.105 106.424.279

of which financial contribution

1.848.266

1.683.546

3.867.751

of which contribution in kind (3)

61.164.500

71.114.629

64.870.400

of which to SESAR2020 238.254.089 247.957.105 106.424.279

of which Assigned revenue

0

0

0

(1)  EFTA rate for 2019: 2,38% and for 2020: 2,41%

(2)  out of which EUR 6.590.765 not yet validated (2019 figure)

(3)  not yet validated (2019 figure)

In accordance with Article 4 of the SESAR JU constituent act and the Statutes annexed to it, all revenue of the SESAR JU 
shall come from contributions from its Members and can be financial or in kind.

1. Financial Contribution from EU

As the last year to request the remaining EU entitlements (EUR 585 million less the funds already requested) was 2020 
O, no additional EU Contribution is requested in 2021.

(h Article 4(3) of the amended SESAR JU constituent act stipulates that ‘All Union financial contributions to the Joint Undertaking shall cease upon expiry of the 
2014-2020 financial framework unless otherwise decided by the Council on the basis of a Commission proposal’. The expiry of the 2014-2020 financial 
framework is the 31 December 2020.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 518

2. Contributions from Industry (Members)

All SESAR JU Members other than the European Commission (representing the EU) and EUROCONTROL contribute to 
the SESAR JU as follows:

•  Financial contributions: 5 % of each Member’s contribution shall be in cash in order to finance the running costs 

of the Joint Undertaking (i.e. staff, infrastructure and operating expenditure),

• 

In-kind contributions, consisting of the operational activities carried out by the stakeholder Members for 
developing, both jointly and under the SESAR JU’s supervision, the next generation of the ATM system in 
Europe.

3.  Other Members Contribution (EUROCONTROL)

As a Founding Member, pursuant to Article 9.2 (b) of the SESAR JU Statutes and the SESAR JU-EUROCONTROL 
Agreement, EUROCONTROL shall contribute in-kind and in cash (cash transfers and "quasi" cash) to the SESAR JU 
running costs and work programme (2) through a set of activities under the authority of the SESAR JU, which may 
include the following:

•  Through research, development and validation activities under the SESAR 2020 Programme, subject to the award 

of grants (in-kind contribution),

•  Through external coordination and adaptation of the relevant EUROCONTROL consultation mechanisms (in­

kind contribution),

•  Through detachment of the Programme Management Unit (PMU) (in-kind contribution),

•  Through the provision of ICT support to the SESAR JU in accordance with Schedule 4 of this agreement (in-kind 

and "quasi" cash contribution),

•  Upon request of the SESAR JU, through the execution of other ATM-related studies necessary to support SESAR 
JU in the achievement of its objectives, complementary to the SESAR 2020 Programme (in-kind contribution),

•  The cash contribution to the SESAR JU running costs should be transferred to the SJU according to a time 

schedule duly justified by the actual needs of the SJU.

Before the SESAR JU Administrative Board accepted the accession of 19 stakeholder Members other than the Union, the 
value and the utility of the in-kind contributions that were offered by each Candidate Member for carrying out the tasks of 
the JU were assessed. Following that assessment, the contribution of each Member was contractually established (as 
estimates) in a unique Membership Agreement signed by the SESAR JU and all Members (excluding EUROCONTROL 
which signed a specific SESAR JU-EUROCONTROL Agreement).

These are as follows:

(2) In accordance with Schedule 2 of SESAR JU-EUROCONTROL Agreement, the EUROCONTROL financial contribution shall comprise: ‘(a) An estimated amount 
of EUR 25 million (corresponding to 5 % of the total contribution of EUROCONTROL), as a contribution for the SJU's running costs. This amount shall consist 
of: i) an estimated amount of EUR 10 million (ten-million-EURO) for IT support provided in accordance with the terms and conditions in Schedule 4, ii) the 
remaining estimated amount of EUR 15 million (fifteen-million-EURO) cash contribution to be transferred to the SESAR JU according to a time schedule duly 
justified by the actual needs of the SJU.’ Therefore, the level of cash contribution is highly dependent on the level of actuals EUROCONTROL Gross In-Kind 
Contribution, and can fluctuate up or down.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 519

Members

Estimated total ret 

Contribution fa}

European Union

EUROCONTROL

Other Members in total

AIRBUS

AT4DNE Consortium

B4 Consortium

COOPANS Consortium

DASSAULT Aviation

DFS

585.000.000,00

492.256.781,00

325.033.461,65

26.761.006,00

12.495.693,00

2.302.455,00

9.275.779,00

5.247.567,00

8.483.712,00

Members

Estimated total net 

Contribution fa}

DSNA 

E NAI RE

j

ENAV
FREQUENTA Consortium j
HONEYWELL AEROSPACE ;

INDRA 

i

Leonardo 

NATMIG Consortium 

i
j
j
NATS 
SEAC2020 Consortium j
i
SK YOU IDE 

THAŒSA1R SYSTEMS 

THALES AVIONICS 

TOTAL 

!

!
i

9.831.224,62

16.452.269,00

8.143.260,00

6.835.998,00

15.324.183,30

21.534.500,00

48.127.619,53

10.472.227,00

9.363.535,00

3.435.625,00

1.637.165,12

75.535.799,00

34.343.844,00

1.403.095.242,65

(EUR)

of which net 
in-kind

contribution

of which financial 
contribution

585.000.000,00

25.000.000,00

467.256.781,00

18.406.058,00

307.372.403,65

1.667.271,00

25.093.735,00

627.887,00

397.076,00

599.718,00

290.928,00

672.725,00

11.867.806,00

1.985.379,00

8.676.061,00

4.956.639,00

7.810.987,00

of which financial 
contribution

641.023,00

834.917,00

643.950,00

475.866,00

777.926,00

of which net 
in-kind

contribution

9.190.201,62

15.617.352,00

7.499.310,00

6.410.132,00

14.546.257,38

1.656.500,00

19.878.000,00

2.291.791,00

511.804,00

655.208,00

222.625,00

263.860,00

45.835.823,53

9.960.423,00

8.708.327,00

3.263.000,00

1.373.305,12

3.599.324,00

71.986.475,00

1.635.659,00

32.713.185,00

628.466.058,00

774.629.184,65

\ 

\ 

\ 

\ 

\ 

! 

\ 

\ 

\ 

! 

\ 

This overall budget was broken down into annual commitment and payment instalments over the lifetime of the SESAR 
2020 Programme.

Outside these financial contributions included in table: "FINANCIAL CONTRIBUTIONS OVERVIEW", the SESAR JU 
has been provided:

•  under delegation agreement EC/SESAR JU ref. MOVE/E3/DA/2016-669/SI2.743803 signed on 6 December 

2016 (3), with EUR 500.000 in assigned revenue to organise a call for proposals for a geo-fencing demonstration,

•  under delegation agreement EC/SESAR JU ref. MOVE/E3/DA/2017-477/SI2.766828 signed on 10 November 

2017, with an additional EUR 800 000 in assigned revenue from the European Commission to procure a study to 
develop a proposal for the future architecture of European airspace,

•  under delegation agreement EC/SESAR JU ref. MOVE/E3/DA/2017-564/si2.771010 signed on 13 December 

2016, with an additional EUR 10 million in assigned revenue from the European Commission from the CEF 
funds to organise a call for proposals on U-space demonstrations.

(3) In accordance with Articles 54(2)(a) and 58(1)(c)(iv) of the Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on 

the financial rules applicable to the general budget of the Union (EU Financial Regulation) (OJ L 193, 30.7.2018, p. 1).

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 520

3.3  Expenditure

3.3.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Commitment appropriations

Draft Budget 2021

Executed Budget 
2019

Budget 2020

5 585 740

5 069 940

4 280 862

789 078

15 000

335 000

50 000

92 000

6 157 360

5 630 360

4 819 764

810 596

15 000

300 000

85 000

92 000

Budget forecast

VAR
2021/2020
(%)

6 280 507

2,00%

Joint
undertaking
request

6 280 507

5 742 967

5 742 967

4916159

4916159

826 808

15 300

306 000

86 700

93 840

826 808

15 300

306 000

86 700

93 840

2,00%

2,00%

2,00%

2,00%

2,00%

2,00%

2,00%

23 800

35 000

35 700

35 700

2,00%

3 161 028

3 417 079

3 465 671

3 465 671

1,42%

964 888

900 944

918 963

918 963

2,00%

1 545 269

1 564 948

1 570 747

1 570 747

0,37%

10 000

234 956

10 200

530 987

10 404

547 357

10 404

547 357

2,00%

3,08%

10 000

10 000

10 200

10 200

2,00%

395 915

400 000

408 000

408 000

2,00%

138 913 041

112 035 660

1 467 501

1 467 501

-98,69%

Studies/Development conducted by the SJU

43 908 913

23 149 245

Studies/Development conducted by the 
Members

Title 4 - Unused Appropriations not required 
in current Year

- Of which Administrative

- Of which Operational

TOTAL

95 004 128

88 886 415

13 383 404

13 383 404

567 501

900 000

567 501

-97,55%

900 000

-98,99%

-100%

-100%

147 659 809

134 993 503

11 213 679

11 213 679

-91,69%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 521

3.3.2 Payment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Studies/Development conducted by the SJU

Studies/Development conducted by the 
Members

Title 4 - Unused Appropriations not required 
in current Year

- Of which Administrative

- Of which Operational

TOTAL

3.4  Budget Outturn

5 325 094

4 935 639

6 157 360

5 630 360

6 280 507

5 742 967

6 280 507

2,00%

5 742 967

4 280 862

4 819 764

4916159

4916159

654 777

1 388

255 762

31 377

82 720

810 596

15 000

300 000

85 000

92 000

826 808

15 300

306 000

86 700

93 840

826 808

15 300

306 000

86 700

93 840

2,00%

2,00%

2,00%

2,00%

2,00%

2,00%

2,00%

18 208

35 000

35 700

35 700

2,00%

2 447 436

3 417 079

3 465 671

3 465 671

1,42%

799 769

900 944

918 963

918 963

2,00%

1 210 535

1 564 948

1 570 747

1 570 747

0,37%

25

221 352

10 200

530 987

10 404

547 357

10 404

547 357

2,00%

3,08%

6 595

10 000

10 200

10 200

2,00%

209 160

400 000

408 000

408 000

2,00%

143 732 149

88 972 260

70 560 908

70 560 908

-20,69%

16 177 444

17 391 759

5 761 448

5 761 448

-66,87%

127 554 705

71 580 501

64 799 460

64 799 460

-9,47%

28 721 003

28 721 003

-100%

-100%

151 504 679

127 267 702

80 307 086

80 307 086

-36,90%

First estimate of the 2019 surplus that remains within the joint undertaking: EUR 50.510.125 (EUR 30.959.396 for 
SESAR1 and EUR 19.550.729 for SESAR2020). The EUR 19.550.729 is the cumulated budget surplus since the 
beginning of SESAR 2020 Programme. The situation has changed in 2019 when SESAR registered a deficit of EUR

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 522

26.757.136 which was covered by the existing surplus from the previous years. The SJU has taken additional measures 
(reinforced monitoring and planning of the payments) in order to avoid in the future the accumulation of budget surplus.

SESAR 1 + SESAR 2020

all figures in EUR

2019

2018

REVENUE RECEIVED FOR THE YEAR

Contribution from the European Union SESAR1

Contribution from the European Union SESAR2020

114.136.182

88.184.652

Contribution from Eurocontrol

1.848.266

5.189.144

Contributions from other Members

2.729.585

2.546.435

Other sources of contribution and revenue SESAR1
Other sources of contribution and revenue SESAR2020

915.510
5.148.227

1.886.316
80.633

TOTAL REVENUE (1)

124.777.771

97.887.180

TOTAL PAYMENTS MADE FOR THE YEAR

Staff Expenditure SESAR2020

(5.325.094)

(5.219.663)

Administrative Expenditure SESAR1

Administrative Expenditure SESAR2020

Operating Expenditure SESAR1
Operating Expenditure SESAR2020

0

(2.448.741)

(169.470)

(4.050.475)

(885.282)
(142.845.562)

(1.670.690)
(67.515.373)

TOTAL EXPENDITURE (2)

(151.504.679)

(78.625.670)

BUDGET SURPLUS of the year (3)=(1)-(2) SESAR1
BUDGET SURPLUS of the year (3)=(1)-(2) SESAR2020

30.228
(26.757.136)

46.157
19.215.353

Total Budget Surplus previous year (4) SESAR1
Total Budget Surplus previous year (4) SESAR2020

30.929.169
46.307.865

30.883.012
27.092.512

NEW TOTAL BUDGET SURPLUS (5)=(3)+(4) SESAR1
NEW TOTAL BUDGET SURPLUS (6)=(3)+(4) SESAR2020

30.959.396
19.550.729

30.929.169
46.307.865

TOTAL BUDGET OUTTURN (7)=(5)+(6)

50.510.125

77.237.034

The repayment of SESAR1 Budget surplus to all SESAR1 Members will be made in 2020 based on an Administrative 
Board decision.

4  Justification of needs

Commission assessment

The budget request for the SESAR JU enables the JU to achieve its objectives and fulfil its legal mandate.

As coordinator for air traffic management research activities in the Union, the SESAR JU ensures that all key 
stakeholders in the sector (airlines, airports, manufacturing industry, air navigation service provides) cooperate to deliver

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 523

technical solutions that support the Union’s Single European Sky priorities regarding safety, environment or operational 
capacity.

Building on an updated European ATM Master Plan adopted in December 2019, the research and demonstration activities 
planned by SESAR JU in 2021 will help transform Europe’s ATM sector over the next decade, allowing the Union to 
deliver on the new ambitious goals of the European Green deal and on the digital transformation and integration of 
mobility objectives.

Human Resources

The Commission supports the SESAR JU request, which is in line with the programming and is stable compared to 2019. 
The Commission welcomes the reduced vacancy rate, down from 10% in 2017 to 0% in 2019.

The Commission acknowledges that the SJU employs one staff member under a FGIV contract-agent (a person recruited 
under an indefinite contract under the Belgian law before the SJU was a Union Body) and that throughout this period a 
TA AD7 position was vacant to preserve the maximum FTEs allowed.

For the sake of transparency, the staff establishment plan was modified from 39 to 38 TAs + 1 CA, in line with the 
current situation.

Financial Resources

The planned appropriations are adequate to cover the JU's work programme. All Horizon 2020 funds have been 
committed in the years leading to 2020. The 2021 Budget includes the relevant level of payment appropriations to cover 
the needs of currently on-going projects launched in 2019 and 2020, which are due to be finalised by 2022.

In line with Article 12(2) of the new SESAR JU Financial Rules adopted in October 2019, appropriations related to the 
administrative expenditure were entered in the estimates of revenue and expenditure for 2021 to ensure the continuity of 
the SESAR JU until its termination foreseen for 2024.

4.1  Human Resources - Joint Undertaking Request

4.1.1  Number of staff requested

Compared to the approved Budget for 2020, the 2021 Budget request does not include any temporary staff increase and is 
in line with the 2013 Programming forecast (38 positions in the staff establishment plan given the modification to reflect a 
replacement of 1 TA AD7 with 1 CA). Nevertheless, it is crucial for the SJU to maintain its level of staff in order to cope 
with the diversity and complexity of the legal frameworks applicable to the SJU activities.

The SJU has received funds from the EU of various origins in order to execute the SESAR 2020 programme. These funds 
have been delegated to the SJU under four different legal frameworks, namely Horizon 2020, CEF (Connecting Europe 
Facility) and two types of AR (Assigned Revenues), each referring to the execution of grants (following calls for 
proposals) or studies (following calls for tender). The diversity of the applicable legal frameworks under which the SJU 
operates, with each its own templates and obligations, also comes with a high degree of complexity due to the number of 
derogations to the legal frameworks.

4.1.2  Vacancy rate as of end 2019

The vacancy rate at the end of 2019 was of 0%, which represents a major improvement compared to 2017 and 2018 when 
the vacancy rates respectively 10.26% and 5.12%.

During the year 2019, there were 3 positions filled: Financial Assistant (TA/AST3), Grant Manager (TA/AD6) and Chief 
Financial Officer (TA/AD12).

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

N/A

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 524

4.1.4  Salary assumption for calculating salary line (% applied)

The salaries are based on the 2019 actual salaries and assumptions concerning annual step increases, reclassifications, 
very low vacancy rate as well as an estimated increase related to the costs of life. A 4% increase was calculated in order 
to cover all these costs.

4.1.5  Correction coefficient used 

N/A

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

Title I expenditure is maintained at comparable levels to previous years for 2021.

The total amount foreseen for Title I in the 2021 budget is EUR 6,28 million.

Any costs for increase of salaries, reclassifications and contract changes are sufficiently covered by the requested budget. 

The commitment and payment appropriations are allocated as follows:

STATEMENT OF EXPENDITURE

all figures in Euro 

Commitment Appropriations

Payment Appropriations

Title / Chapter

1. Staff Expenditure
1.1. Staff Expenditure As Per Staff Establish. Plan
1.2. Contract Agents, Interim Staff
1.4. Seconded National Experts
1.5. Mission Costs
1.6. Other Staff Expenditure

Budget
2021

Budget
2021

6.280.508
4.916.159
630.721
196.087
306.000
231.541

6.280.508
4.916.159
630.721
196.087
306.000
231.541

4.2.2  Title 2

Title II expenditure is maintained at comparable levels to previous years for 2021.

The total amount foreseen for Title II in the 2020 budget is EUR 3,47 million. All Title II budget lines are kept at the 
same level of 2020.

The commitment and payment appropriations are allocated as follows:

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 525

STATEMENT OF EXPENDITURE

all figures in Euro

Commitment Appropriations

Payment Appropriations

Title / Chapter

2. Administrative Expenditure
2.1. Rental Of Buildings And Associated Costs
2.2. Movable Property And Associated Costs
2.3. PR And Events
2.4. Postage
2.5. Governance Expenditure
2.6. Current Administrative Expenditure
2.7. ICT and Unified Communications
2.8. Administrative Support Services

Budget
2021

Budget
2021

3.465.671
918.963
10.404
408.000

10.200
398.737
1.570.747
148.620

3.465.671
918.963
10.404
408.000

10.200
398.737
1.570.747
148.620

4.2.3  Title 3

Title III includes both operational activities conducted by the SESAR JU directly (“Studies/developments conducted by 
the SESAR JU”, i.e. non-Members related operations) and those conducted by its Members under SESAR JU supervision 
(“Studies/developments conducted by the Members”).

Expenditure within this title is significantly lower in 2021 in commitment appropriations comparing to previous years 
(EUR 1,47 million in 2021 and EUR 112,04 million in 2020) as a direct consequence of the phasing out of SESAR 2020 
Programme activities. There will be no new calls for proposals for research activities in 2021. The remaining activities to 
be conducted in 2021 are detailed by Strategic Area of Operation below:

Strategic Steering activities (3.1): the SESAR JU will supervise the ongoing Transversal Activities projects launched in 
2019 under the Wave 2 restricted call for proposals (H2020-SESAR-2019-1). These projects address the concept of 
operations, architecture, performance, and maintenance of the European ATM Master Plan.

Subject to the decision to be made by the EU on the future partnership for ATM research, the SESAR JU would benefit 
from support provided by ATM stakeholders such as airspace users, professional staff organisations and national aviation 
authorities.

Deliver Exploratory Research (3.2 - ‘ER’): the SESAR JU will supervise and ensure the delivery of results by the 
projects launched under the ER3 (H2020-SESAR-2016-2) and ER4 calls for proposals (H2020-SESAR-2019-2). Another 
ER activity is the organisation of the SESAR Innovation Days, including the Young Scientist Awards and the SESAR 
Digital Academy.

Deliver Industrial Research & Validation (3.3 - ‘IR’): the SESAR JU will supervise the IR projects launched in 2019-20 
under the Wave 2 (H2020-SESAR-2019-1) and Wave 3 (H2020-SESAR-2020-2, if confirmed) restricted calls for 
proposals.

Deliver Very Large Scale Demonstration Activities (3.4 - ‘VLD’): the SESAR JU will supervise the VLD projects 
launched in 2019-2020 under the Wave 2 (H2020-SESAR-2019-1) and Wave 3 (H2020-SESAR-2020-2, if confirmed) 
restricted calls for proposals and the projects launched in 2020 under the open VLD-Open 2 call for proposals (H2020- 
SESAR-2020-1).

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 526

Deliver SESAR Outreach (3.5): the SESAR JU will support future policy orientations in Europe and in ICAO through 
communication activities (events, digital communication, press relations, publications), and European and international 
relationships with the variety of stakeholders of the Aviation sector.

The commitment and payment appropriations are allocated by Strategic areas of operations as shown in the table below 
that includes Title 3 direct expenditure only:

STATEMENT OF EXPENDITURE

all figures in Euro

Commitment Appropriations

Payment Appropriations

Title / Chapter

3. Operating Expenditure
3.1. Providing Strategic Steering to the SESAR programme
3.2. Deliver Exploratory Research
3.3. Deliver Industrial Research and Validation
3.4. Deliver Very Large-Scale Demonstration activities
3.5. Deliver SESAR Outreach

Budget
2021

Budget
2021

1.467.500
1.212.500

255.000

70.560.908
2.158.727
17.400.000
41.541.945
7.775.236
1.685.000

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Cortenbergh 100

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Avenue 
de
Cortenbergh 100 
B 
1000
Bruxelles

- 

1 765

63

1 828

427 925 9 years lease 
contract, started 
01.03.2016

TOTAL

1 765

63

1 828

427 925

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2  Current building(s) Other comments

N/A

5.1.3  Building projects in the planning phase

N/A

5.1.4  Building projects submitted to the European Parliament and the Council

N/A

5.2  Evaluation

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 527

The last two evaluations of the SESAR Joint Undertaking took place in 2017. One concerned the closure of the SESAR 1 
Programme (Final Evaluation of SESAR 1: 2007-2016), while the second focused on the ongoing research activities 
under the SESAR 2020 Programme (Interim Evaluation of SESAR 2020: 2014-2020).

5.3 Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

VAT exemption as of 16.10.2008, 
Administrative Agreement with the Belgian 
Authorities since 30.03.2009

Protocol of Privileges and Immunities applicable to staff 
with regard to VAT.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - SESAR - 528

2.1.3 

Shift 2 rail Joint Undertaking - S2R

1  Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Council Regulation No 642/2014 of 16 June 
2014 establishing the Shift2Rail Joint 
Undertaking

16/06/2014

The S2R Joint Undertaking shall have the following as general objectives:

(a) to contribute to the implementation of Regulation (EU) No 1291/2013 
of the European Parliament and of the Council of 11 December 2013 
establishing the Horizon 2020 Framework Programme and in particular 
part of the Smart, Green and Integrated Transport Challenge under the 
Societal Challenges pillar of Decision No 743/2013 EU of the Council of 
03 December 2013 establishing the Horizon 2020 Specific Programme.

(b) to contribute to the achievement of the Single European Railway Area, 
to a faster and cheaper transition to a more attractive, competitive, efficient 
and sustainable European rail system, and to a modal shift from road and 
air to rail, through a comprehensive and co-ordinated approach addressing 
the research and innovation needs of the rail system and its users. This 
approach shall cover rolling stock, infrastructure and traffic management 
for the market segments of freight and of long-distance, regional, local and 
urban passenger traffic, as well as intermodal links between rail and other 
modes, providing users with an integrated end-to-end solution for their rail 
travel and transport needs - from transaction support to en-route assistance.

(c) to develop - and ensure the effective and efficient implementation of - 
a strategic Master Plan (the "S2R Master Plan"), as referred to in clause 
1(4) of The Statutes contained in Annex I.

(d)  to act as a central reference point on rail-related research and 
innovation actions funded at Union level, ensuring coordination among 
projects and providing all stakeholders with relevant information.

(e)  to actively promote the participation and close involvement of all 
relevant stakeholders from the full rail value chain and from outside the 
traditional rail industry, in particular: manufacturers of railway equipment 
(both rolling stock and train control systems) and their supply chain, 
infrastructure managers, railway operators (both passenger and freight), 
rail vehicle leasing companies, certifying agencies, professional staff 
associations, user associations (both passenger and freight), as well as the 
relevant scientific institutions or the relevant scientific community. The 
involvement of small and medium sized enterprises (SMEs), as defined in 
Commission Recommendation 2003/361/EC20, shall be encouraged.

2. More specifically, the S2R Joint Undertaking shall seek to develop, 
integrate, demonstrate and validate innovative technologies and solutions 
that uphold the

strictest safety standards and the value of which can be measured against 
the following key performance indicators, inter alia:

(a) a 50% reduction of the life-cycle cost of the railway transport system, 
through a reduction of the costs of developing, maintaining, operating and 
renewing infrastructure and rolling stock, as well as through increased 
energy efficiency;

(b) a 100% increase in the capacity of the railway transport system, to meet 
increased demand for passenger and freight railway services;

(c) a 50% increase in the reliability and punctuality of rail services;

(d)  the removal of remaining technical obstacles holding back the rail 
sector in terms of interoperability and efficiency, in particular by 
endeavouring to close points which remain open in Technical 
Specifications for Interoperability (TSIs) due to lack of technological 
solutions and by ensuring that all systems and solutions developed by the 
S2R Joint Undertaking are fully interoperable;

(e) the reduction of negative externalities linked to railway transport, in 
particular noise, vibrations, emissions and other environmental impacts.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 529

1.2  Seat

Brussels

1.3  Budget line

01 02 99 01 : Completion of previous research programmes (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

5

5

16

2

23

5

5

17

3

25

100,00%

100,00%

106,25%

150,00%

108,70%

5

5

16

3

24

5

5

17

2

24

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

79 913 101

9 763 860

89 676 961

8 535 424

8 535 424

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

Title 4 - Unused Appropriations not 
required in current Year

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

2 477 000

1 065 000

2 477 000

1 065 000

2 609 000

1 075 000

2 609 000

1 075 000

80 833 819

76 203 187

2 000 000

44 000 000

5 301 142

509 699

2 851 424

4 305 432

89 676 961

80 254 886

8 535 424

51 989 432

2  Human Resources

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 530

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

2

1

1

5

1

2

1

1

5

1

2

1

1

5

1

2

1

1

5

1

2

1

1

5

5

5

5

5

5

5

5

5

5

5

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 531

 
 
 
2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

12

3

1

16

13

3

1

17

12

3

1

16

13

3

1

17

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2

3

3

2

3  Financial Resources

3.1  Revenues

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which funding of European schools Type 2

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 MISCELLANEOUS REVENUE

5 ADMINISTRATIVE OPERATIONS

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

78 123 000

79 913 101

1 623 000

5 192 446

76 500 000

74 720 655

1 859 327

1 926 483

1 859 327

1 926 483

-100%

-100%

-100%

-100%

-100%

1 661 627

1 706 000

1 234 282

1 234 282

-27,65%

1 121 332

6 131 377

7 301 142

7 301 142

19,08%

1 121 332

6 131 377

519 521

7 301 142

5 301 142

7 301 142

19,08%

5 301 142

920,39%

5 611 856

2 000 000

2 000 000

-64,36%

688 899

432 433

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 532

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

82 765 286

89 676 961

8 535 424

8 535 424

-90,48%

3.2 Financial contributions from EU budget and the other partners and in kind contributions

CONTRIBUTIONS OVERVIEW

2019

2020

2021

CONTRIBUTIONS FROM THE UNION (incl 
EFTA)

79,982,327

81,839,584

Title 1 and Title 2 (financial)

1,661,627

5,317,621

Title 3 (financial)

78,320,700

76,521,963

0

0

0

CONTRIBUTIONS FROM MEMBERS OTHER 
THAN THE UNION

97,878,403

72,885,468

1,234,282

Title 1 and Title 2 (financial)

1,661,627

1,706,000

1,234,282

Title 3 (in-kind)

96,216,776

71,179,468

0

TOTAL CONTRIBUTIONS

177,860,730

154,725,052

1,234,282

3.3  Expenditure

3.3.1 Commitment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

2 277 000

1 985 186

703 858

2 477 000

2 180 000

740 000

2 609 000

2 289 000

777 000

2 609 000

5,33%

2 289 000

777 000

5,00%

5,00%

5,00%

1 281 328

1 440 000

1 512 000

1 512 000

105 000

80 000

90 000

90 000

12,50%

4 000

20 000

20 000

20 000

0,00%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 533

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Title 4 - Unused Appropriations not required 
in current Year

- Of which Administrative

- Of which Operational

TOTAL

3.3.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

182 814

197 000

210 000

210 000

6,60%

1 215 632

1 065 000

1 075 000

1 075 000

0,94%

308 480

175 500

1 050

17 422

14 000

41 286

32 630

330 000

145 000

15 000

20 000

20 000

50 000

85 000

335 000

150 000

10 000

15 000

15 000

50 000

50 000

335 000

1,52%

150 000

3,45%

10 000

-33,33%

15 000

-25,00%

15 000

-25,00%

50 000

0,00%

50 000

-41,18%

528 386

300 000

300 000

300 000

0,00%

96 878

100 000

150 000

150 000

50,00%

76 704 777

80 833 819

2 000 000

2 000 000

-97,53%

2 567 877

5 301 142

2 851 424

2 851 424

-46,21%

519 521

5 301142

2 851 424

2 851 424

-46,21%

2 048 356

82 765 286

89 676 961

8 535 424

8 535 424

-90,48%

Payment appropriations

Draft Budget 2021

Executed Budget 
2019

Budget 2020

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

2 336 117

2 007 887

703 858

2 477 000

2 180 000

740 000

2 609 000

2 289 000

777 000

2 609 000

5,33%

2 289 000

777 000

5,00%

5,00%

5,00%

1 304 029

1 440 000

1 512 000

1 512 000

98 154

80 000

90 000

90 000

12,50%

23 769

20 000

20 000

20 000

0,00%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 534

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Title 4 - Unused Appropriations not required 
in current Year

- Of which Administrative

- Of which Operational

TOTAL

3.4 Budget Outturn

206 307

197 000

210 000

210 000

6,60%

1 236 436

1 065 000

1 075 000

1 075 000

0,94%

311 020

230 804

1 047

17 929

10 564

40 760

13 226

330 000

145 000

15 000

20 000

20 000

50 000

85 000

335 000

150 000

10 000

15 000

15 000

50 000

50 000

335 000

1,52%

150 000

3,45%

10 000

-33,33%

15 000

-25,00%

15 000

-25,00%

50 000

0,00%

50 000

-41,18%

482 687

300 000

300 000

300 000

0,00%

128 399

100 000

150 000

150 000

50,00%

66 309 554

76 203 187

44 000 000

44 000 000

-42,26%

11 374 920

509 699

4 305 432

4 305 432

744,70%

784 326

509 699

10 590 594

4 305 432

4 305 432

-100%

100%

81 257 027

80 254 886

51 989 432

51 989 432

-35,22%

First estimate of the 2019 outturn of the joint undertaking: EUR - 3 845 107. Such a large decrease compared to 2018 
(19.9m€) means that there was not anymore delay in the grant award and grant signature outside the control of the JU and 
its members/beneficiaries.

For more information about the outturn of the year, please refer to the S2R JU Annual Accounts 2019 and Budget 
Implementation Reports chapter 2 and chapter 3 (Ares(2020)1241698).

4  Justification of needs

Commission assessment

The 2021 S2R request is necessary for the JU to deliver on its legal mandate. The JU's research activities will help rail 
rapidly benefit from the opportunities offered by new technologies and digitalisation. They will contribute to increased 
capacity, flexibility, de-carbonization, reducing costs and hence, providing better and more attractive services for 
passengers and businesses alike. This will lead to a more competitive rail sector and to modal shift, delivering on the 
Commission’s top political priorities.

Human Resources

S2R JU requested an additional contract agent FG IV for an initial period of one year, with possible extension for one 
additional year, to replace a TA, on long-term sick leave due to a serious illness. This was made for a one-year contract 
and the JU requests its continuation for the budget year 2021. The Commission fully supports this request given that, in

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 535

line with the EU financial rules, the respective tasks cannot be wholly or partly performed by an external interim agent or 
consultant. Additionally, the number of external personnel remains stable in 2021; the SNE authorised for 2020 is not 
included in the 2021 request.

Financial Resources

The planned appropriations are adequate to cover the JU's work programme. All Horizon 2020 funds have been 
committed in the years leading to 2020. The 2021 Budget includes the relevant level of payment appropriations to cover 
the needs of currently on-going projects launched in 2019 and 2020, which are due to be finalised by 2022 - 2023.

In addition to covering the administrative expenses (such as salaries and allowances, housing, administrative and IT 
support), the requested financial resources will cover research and innovation activities that require a significant leverage 
in terms of Membership effort, such as demonstration with prototypes of new technologies into operation or test facilities, 
as well as activities based on new emerging concepts. The increase in the mission costs is justified by the need of 
presenting the achievements of the JU to a wide audience and, hence, increasing the impact demonstrating the added 
value of the JU’s activities. This is of crucial importance for the preparation of the future rail partnership under Horizon 
Europe.

4.1  Human Resources - Joint Undertaking Request

4.1.1  Number of staff requested

1.  Following the confirmation received in August 2019 that our Budget and Finance Officer will be absent for a long 
period following a serious sickness, the JU published a vacancy for a position of Accounting Correspondent (Contract 
Agent - FGIV). This was made for a 1-year contract and the JU is therefore requesting a regularisation of one additional 
Contractual Agent FGIV for the year 2020 and request its continuation for the budget year 2021.

Taking into account the importance and sensitive nature of the associated tasks for the S2R JU Administrative and 
Finance Unit and the continuation of services, the replacement by an interim staff could in no circumstances been 
considered.

The interim staff have contract limited in duration up to 6 months and continuity of services cannot be 

- 
guaranteed, and cannot perform the tasks of financial actors.

- 
In accordance with the revised S2R Financial Rules that entered into force on 01/01/2020 and which is based in 
the General EU Financial Regulation , only “statutory staff’ (i.e.: persons covered by the EU Staff Regulations) can be 
financial actors. Interim staff, detached national experts and trainees cannot. Therefore applying by analogy the rules for 
Authorising officer to the Initiating Agents and Verifying Agents (Article 73 of EU FR), only S2R JU Temporary and 
Contractual agents can be financial actors.

The European Court of Auditors, in its Annual Report on the EU JUs for the financial year 2018 
- 
(https://www.eca.europa.eu/Lists/ECADocuments/JUS_2018/JUS_2018_EN.pdf) stated “The JUs are encourage, in 
cooperation with the Commission, to find ways of avoiding the excessive use of interim staff services”, which is adding 
supplementary constraint to the S2R JU which is facing since its financial autonomy an important problematic of staff 
turnover, mainly due to the composition of its Establishment Plan. This has been confirmed by the European Parliament 
in the draft report on the S2R JU discharge for year 2018 (https://www.europarl.europa.eu/doceo/document/CONT-PR- 
639843_EN.pdf).

Following the ECA visit for the S2R JU annual accounts 2019, the auditors confirmed that an interim agent could 

- 
not perform the tasks and responsibilities involved.

2. As agreed in 2020, the number of SNEs for the budget year 2021 goes back to 2.

3.  The grade for 3 Temporary Agents is increased in order to be able to consider their respective promotion from 2021.

4.1.2  Vacancy rate as of end 2019

0% Vacancy rate in terms of total number of staff

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 536

4.1.3 Standard abatement (’abatement forfaitaire’) applied 

n/a

4.1.4 Salary assumption for calculating salary line (% applied)

An increase of 2.5% to the salary cost for indexation and of 2.5% for promotions and other costs have been added for 5% 
increase compared to 2020.

4.1.5 Correction coefficient used 

n/a

4.1.6 Exchange rate used (if applicable) 

n/a

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

The estimated expenditure under Title 1 amounts to EUR 2,609,000. This represents 71 % of the S2R Administrative 
budget for 2020.

A majority of this amount covers the Salaries & allowances of the JU staff. The financial resources are covered through 
financial contributions divided equally between the Union (including EFTA contribution) and the Other Members. With 
particular regard to the salary, it was decide to keep the same total increase of 5% in 2021 than between 2019 and 2020 
(indexation, promotions and other) but with less increase (5%, again compared to the 12% between 2019-2020) for 
Contract Agents, Interim staff, trainees and SNEs. This is due to the reduction of one SNE position (from 3 to 2) and the 
limitation of use of interim staff as requested by the ECA and EP.

The increase of other staff expenditure is considered mainly to face the indexation of central EC services.

4.2.2  Title 2

The estimated expenditure under Title 2 amounts to EUR 1,075,000. This represents 29% of the S2R Administrative 
budget for 2020.

The required budget resources are needed to cover the costs for the year 2021 on housing, administrative and IT support 
services, supplies, meetings’ organization, communications and events activities, and audits supporting the JU operations. 
The financial resources are covered through financial contributions divided equally between the Union (including EFTA 
contribution) and the Other Members (this being valid for Title 1 as well).

4.2.3  Title 3

In accordance with its plans and recovering from the initial delay of its operational activities, the S2R JU has committed 
all its operational budget by the end of 2020 and it does not foresee the launch of a call under the current MFF in 2021. 
The EUR 2 000 000 in terms of commitment appropriations are mainly to be dedicated to the unused appropriations from 
previous years that the JU re-activated in accordance with the S2R Financial Rule Art 6§5; this appropriations are used to 
implement framework contracts and to contract experts to ensure the adequate implementation and monitoring of the R&I 
activities that are expected to run till the end of 2024.

The request of payment appropriations towards operational budget will allow S2R to meet its payment obligations, 
including the initial months in 2022. No Pre-financing payments are planned in 2021 which explains the 42% decrease of 
appropriations compared to 2020.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 537

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 White 

Atrium

building, 2nd Floor

Avenue de la 
Toison d’Or 56­
60 
B1060
Brussels
Belgium

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

918

918

223 150 Until 31.12.2024

TOTAL

918

918

223 150

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2  Current building(s) Other comments

5.1.3  Building projects in the planning phase

n/a

5.1.4  Building projects submitted to the European Parliament and the Council

n/a

5.2  Evaluation

The Interim Evaluation of the JU included some recommendations that were implemented without delay, while few others 
were designed for consideration in view of the Union next Multi-Annual Financial Framework.

5.3  Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

The Shift2Rail JU is granted with the 
benefit of the provisions listed in the

Protocol on the Privileges and

Immunities of the European

Communities

As stated in the article 8 of the Council Regulation setting up

the Shift2Rail JU (642/2014 of 16 June 2014), the Protocol 
on the Privileges and Immunities of the European Union, 
annexed to the Treaty on European Union the TFEU shall 
apply to the S2R Joint Undertaking and its staff.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - S2R - 538

2.1.4 

Innovative Medicines Initiative Joint Undertaking - IMI2

1  Overview

1.1  Creation/modification (legal base)

Decision

Approval by Council Regulation N° 73/2008 
of 20/12/2007 setting up the 
Joint
Undertaking for the implementation of the 
Joint Technology Initiative on Innovative 
Medicines(OJ L 30/38)

Date

20/12/207

Mission/ Tasks / Functions

The IMI Joint Undertaking shall contribute to the implementation of the 
Seventh Framework Programme and in particular the Theme ‘Health’ of 
the Specific Programme Cooperation implementing the Seventh 
Framework Programme. It shall have the objective of significantly 
improving the efficiency and effectiveness of the drug development 
process with the long-term aim that the pharmaceutical sector produces 
more effective and safer innovative medicines. In particular it shall: 
support ‘pre-competitive pharmaceutical research and development’ in the 
Member States and countries associated with the Seventh Framework 
Programme via a coordinated approach to overcome the identified research 
bottlenecks in the drug development process; support the implementation 
of the research priorities as set out by the Research Agenda of the Joint 
Technology Initiative on Innovative Medicines (hereinafter referred to as 
‘Research Activities’), notably by awarding grants following competitive 
calls for proposals;

ensure complementarity with other activities of the Seventh Framework 
Programme; be a public-private partnership aiming at increasing the 
research investment in the biopharmaceutical sector in the Members States 
and countries associated to the Seventh Framework Programme by pooling 
resources and fostering collaboration between the public and private 
sectors; promote the involvement of small and medium-sized enterprises 
(SME) in its activities, in line with the objectives of the Seventh 
Framework Programme.

Council Regulation N° 557/2014 of 6 May 
2014 establishing the Innovative Medicines 
Initiative 2 Joint Undertaking (OJ L 169/54)

06/05/2014

For IMI2 as presented in the Commission proposal:

The IMI 2 Joint Undertaking shall have the following objectives:

to contribute to the implementation of Regulation (EU) No .. ,/2013/EU the 
Horizon 2020 Framework Programme, in particular part ... of Decision 
(EU) No ,../2013/EU the Specific Programme implementing the Horizon 
2020 Framework Programme, and in particular to improving European 
citizens' health and wellbeing.

to contribute to the objectives of the Joint Technology Initiative on 
Innovative Medicines, in particular to:

i) increase the success rate in clinical trials of priority medicines identified 
by the World Health Organisation;

ii)  reduce the time to reach clinical proof of concept in medicine 
development, such as for immunological, respiratory, neurological and 
neurodegenerative diseases;

iii)  develop new therapies for diseases for which there is a high unmet 
need, such as Alzheimer's disease and limited market incentives, such as 
antimicrobial resistance;

iv) develop diagnostic and treatment biomarkers for diseases clearly linked 
to clinical relevance and approved by regulators;

v) reduce the failure rate of vaccine candidates in phase III clinical trials 
through new biomarkers for initial efficacy and safety checks;

vi) improvethe current drug development process by providing support for 
the development of tools, standards and approaches to assess efficacy, 
safety and quality of regulated health products.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 539

1.2  Seat

Brussels, Belgium

1.3  Budget line

01 02 99 01 : Completion of previous research programmes (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

33

6

39

15

2

56

32

6

38

14

1

53

96,97%

100,00%

97,44%

93,33%

50,00%

94,64%

33

6

39

15

2

56

33

6

39

15

2

56

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

270 659 753

18 413 729

289 073 482

5 572 837

5 572 837

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

6 579 673

4 572 809

6 579 673

4 572 809

6 564 153

4 581 521

249 315 066

165 146 635

6 564 153

4 581 521

180 000 000

260 467 548

176 299 117

11 145 674

191 145 674

2  Human Resources

2.1 Establishment plan posts

n

o
r
g

p
u

d
n
a

2019

2020

2021

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 540

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

2

2

6

7

3

4

8

33

1

4

1

6

1

1

2

5

4

6

4

9

32

1

2

2

1

6

1

2

2

1

7

6

2

8

4

33

1

4

1

6

1

2

2

1

7

6

2

11

1

33

1

4

1

6

1

2

2

1

7

6

2

11

1

33

1

4

1

6

39

38

39

39

39

39

38

39

39

39

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2.2  External personnel

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 541

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

2

12

1

15

2

11

1

14

3

11

1

15

3

11

1

15

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2

1

2

2

3  Financial Resources

3.1  Revenues

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which funding of European schools Type 2

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

124 785 762

270 659 753

4 542 570

27 211 783

120 243 192

243 447 970

2 976 869

6 522 900

2 976 869

6 522 900

-100%

-100%

-100%

-100%

-100%

4 650 937

5 576 241

5 572 837

5 572 837

-0,06%

126 799 014

6 314 588

126 799 014

6 314 588

126 799 014

6 314 588

-100%

-100%

-100%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 542

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

259 212 582

289 073 482

5 572 837

5 572 837

-98,07%

3.2 Financial contributions from EU budget and the other partners and in kind contributions

FINANCIAL
CONTRIBUTIONS
OVERVIEW

FINANCIAL
CONTRIBUTIONS
FROM EU (contribution to 
administrative costs and 
operational costs that 
includes cost claims and 
pre-financing)

FINANCIAL
CONTRIBUTIONS
FROM 
(contribution 
administrative costs)

INDUSTRY
to

FINANCIAL
CONTRIBUTIONS
ASSOCIATED
FROM 
AND
PARTNERS 
OTHER 
MEMBERS
(contribution to operational 
costs)

MISCELLANEOUS 
of
(recoveries 
and
administrative 
operational costs, ex post 
audits)

KIND

IN 
CONTRIBUTIONS
FROM 
(validated)

INDUSTRY

2008-2018 executed

2019

2020

2021

TOTAL

1,157,920,795

190,575,842

200,631,535

5,572,837

1,554,701,009

30,557,525

3,694,921

5,576,241

5,572,837

45,401,524

4,868,596.00

3,993,846

2,500,000

0

11,362,442

2,684,644.98

602,749

50,000

50,000

3,387,394

763,900,405

135,480,688

200,000,000

200,000,000

1,299,381,093

Information on the amount of EU contribution frontloaded in 2020 for the running costs related to the completion of the 
IMI2 JU activities funded from commitments 2014-2020 in years 2021-2024:

*The amount frontloaded in 2020 for years 2021-2024 is EUR 21 766 767 (EUR 27 211 783 - EUR 5 445 016).

*The EFTA calculated on the frontloaded amount is EUR 524 579.

*The amount of EU contribution needed for 2021 running cost is EUR 5 441 692 C1 credits and EUR 131 145 EFTA.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 543

*The amount that will be used for years 2021-2024 is EUR 21 766 767 in C1 credits redistri buted as follows:

2021

2022

2023

2024

5,441,692

5,441,692

5,441,692

5,441,692

2020

5,445,016

3.3  Expenditure

3.3.1 Commitment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

5 495 646

4 856 865

6 579 673

5 972 049

4 038 505

5 052 049

818 360

15 383

132 269

95 070

115 506

271 800

8 753

920 000

19 538

185 608

107 100

100 000

175 840

19 538

6 564 153

5 956 529

4 936 529

1 020 000

20 000

190 000

112 000

90 624

175 000

20 000

6 564 153

-0,24%

5 956 529

-0,26%

4 936 529

-2,29%

1 020 000

10,87%

20 000

190 000

112 000

90 624

175 000

20 000

2,36%

2,37%

4,58%

-9,38%

-0,48%

2,36%

3 811 719

4 572 809

4 581 521

4 581 521

0,19%

749 378

1 017 824

158 115

44 368

135 000

301 046

190 148

449 433

766 407

776 625

786 394

154 348

122 111

78 151

156 302

388 801

610 555

522 635

976 887

776 000

936 000

154 000

137 000

78 000

156 000

449 000

766 000

523 000

606 521

776 000

-0,08%

936 000

19,02%

154 000

-0,23%

137 000

12,19%

78 000

156 000

-0,19%

-0,19%

449 000

15,48%

766 000

25,46%

523 000

0,07%

606 521

-37,91%

249 905 217

249 315 066

-100%

259 212 582

260 467 548

11 145 674

11 145 674

-95,72%

3.3.2  Payment appropriations

EXPENDITURE

Payment appropriations

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 544

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

5 404 477

4 856 865

4 038 505

818 360

15 946

124 105

95 070

77 421

223 869

11 201

6 579 673

5 972 049

6 564 153

5 956 529

6 564 153

-0,24%

5 956 529

-0,26%

5 052 049

4 936 529

4 936 529

-2,29%

920 000

1 020 000

1 020 000

10,87%

19 538

185 608

107 100

100 000

175 840

19 538

20 000

190 000

112 000

90 624

175 000

20 000

20 000

190 000

112 000

90 624

175 000

20 000

2,36%

2,37%

4,58%

-9,38%

-0,48%

2,36%

2 821 005

4 572 809

4 581 521

4 581 521

0,19%

614 160

700 281

92 902

22 484

96 577

238 626

255 139

332 277

468 559

776 625

786 394

154 348

122 111

78 151

156 302

388 801

610 555

522 635

976 887

776 000

936 000

154 000

137 000

78 000

156 000

449 000

766 000

523 000

606 521

776 000

-0,08%

936 000

19,02%

154 000

-0,23%

137 000

12,19%

78 000

156 000

-0,19%

-0,19%

449 000

15,48%

766 000

25,46%

523 000

0,07%

606 521

-37,91%

214 595 775

165 146 635

180 000 000

180 000 000

222 821 257

176 299 117

191 145 674

191 145 674

8,99%

8,42%

3.4  Budget Outturn

First estimate of the 2019 surplus that remains within the joint undertaking: EUR 6,612,304 in payment appropriations, to 
be carried over to 2020, with the following breakdown:

EUR 4,537,406 unused payment appropriations of operational activities carried over from 2019 to 2020.

EUR 2,074,898 payment appropriations of administrative commitments of 2019 to be carried forward to 2020.

4  Justification of needs

Commission assessment 

Human Resources

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 545

Financial Resources

4.1  Human Resources - Joint Undertaking Request

4.1.1  Number of staff requested

In 2021 the total number of staff will remain the same 54 (of which 39 temporary agents and 15 
contract agents), as well as 2 additional Seconded National Experts (SNEs).

Nevertheless, with the winding-up of H2020 on 31 December 2020 and the ongoing preparatory 
work for a possible new European Partnership in Health within Horizon Europe, the Programme 
Office might be significantly affected in terms of human resources.

In order to be able to (i) provide a better service to IMI2 internal and external stakeholders (ii) to 
guarantee an adequate degree of flexibility to address the coverage of annual or multiannual project 
needs and future possible challenges and (iii) to align the reclassification exercise to the average 
career equivalence to recognise the performance of highly qualified staff, slight technical 
adaptations have been made to the Staff Establishment Plan. Those adaptations do not affect the 
total number of staff.

4.1.2 Vacancy rate as of end 2019

At the end of 2019, the vacancy rate was as follow: 

Overall vacancy rate: 5.35 %

TAs: 2.56 %

CAs: 6.67 %

SNEs: 50 %

4.1.3 Standard abatement (’abatement forfaitaire’) applied

4.1.4 Salary assumption for calculating salary line (% applied)

The Joint Undertaking applies the following average costs per year (in EUR):

Year

2020

2021

Temporary Agents (TA)

132,309

Contract Agents (CA)

65,179

126,752

68,000

4.1.5 Correction coefficient used

4.1.6  Exchange rate used (if applicable)

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

Title 1 will mostly cover salaries of staff, missions and socio-medical structure including training of staff. The budget of 
staff related expenditure is estimated to remain at the same level in 2021 compared to 2020. The budget has been

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 546

reallocated between chapters, in line with the operational needs of different areas. The costs of Title 1 are shared 50/50 
between the EC and EFPIA.

4.2.2  Title 2

Title 2 will mostly cover building rent and associated costs, IT, office, communication, workshops, experts, meetings and 
audits related expenditure. The budget of Title 2 will remain at the same level in 2021 compared to 2020. The budget has 
been reallocated between chapters, in line with operational needs of different areas. IMI will continue to execute its 
budget applying principles of sound financial management; in case some areas will require additional budget, this will be 
covered by efficiency gains obtained in other areas within Title 2. The costs of Title 2 are shared 50/50 between EC and 
EFPIA.

4.2.3  Title 3

IMI2 JU will publish its last Call for proposals in 2020. As there are no new Calls to be launched 
on IMI2 JU in 2021, there are no foresee operational commitment appropriations for 2021.

The payment appropriations will be consumed by intermediate and final payments for IMI1 (FP7) 
projects as well as pre-financing payments, intermediate and final payments for the IMI2 (H2020) 
projects.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

1 White Atrium

Brussels

1 421

206

1 627

518 000 The same as 
other 
JTI
occupying the 
building.

TOTAL

1 421

206

1 627

518 000

Host country 
(grant or 
support)

Building
present
value(€)

none

5.1.2 Current building(s) Other comments

5.1.3  Building projects in the planning phase

The surface area indicated relates to the space currently occupied by the IMI JU office. In addition to the space to be used 
exclusively by IMI JU office, the IMI JU has access to 733,4 m2 meeting room facilities. These facilities are shared with 
the other JUs (ESCEL, CleanSky, FCH and BBI) housed in the same building.

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  Evaluation

In 2017, the final evaluation of the first phase of IMI operating under FP7, as well as an interim evaluation of the on­
going IMI2 initiative (for the period 2014-2016) operating under Horizon 2020, were carried out. Two corresponding 
reports were published on 6 October 2017 (respectively ISBN 978-92-79-69295-6, https://doi.org/10.2777/72723 and 
ISBN 978-92-79-69299-4, https://doi.org/10.2777/173999), as well as an overall interim assessment of the seven Joint

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 547

Undertakings (JUs) operating under Horizon 2020 (European Commission; 6.10.2017 SWD(2017) 339 final; Commission 
staff working document: Interim evaluation of the Joint Undertakings operating under Horizon 2020). The experts 
concluded that "the reasons to create a public-private partnership to strengthen the European pharma industry were valid 
and the goals were justified", and that the partnership had "realised a number of very promising results". The experts also 
concluded that the Joint Undertaking "is operated and managed very well". The experts recommended that: (a) Stronger 
effort be made to attract and integrate other industries than pharma in the collaborative projects; (b) More efforts be 
deployed to attract more SMEs; (c) Access to project outcomes be broadened, and sustainability of project results be 
improved, to increase impact; (d) Better Key Performance Indicators of the initiative be developed; (e) IP policy be 
reviewed to make it more flexible, allowing negotiations on exclusive rights. In November 2017, the IMI2 Governing 
Board agreed on an Action Plan addressing these recommendations in IMI2 and the Board periodically reviews the 
progress made with the identified actions. In particular, a new framework of Key Performance Indicators was adopted end 
2017, and activities designed specifically to engage more non-pharma companies and SMEs are on-going.

5.3 Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

A host agreement has been signed in 2012

As stated in article 8 of the Council Regulation setting up the 
IMI JU (73/2008 of 20/12/2007) the Protocol on the 
Privileges and Immunities of the European Communities 
shall apply to the IMI JU and its staff.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - IMI2 - 548

2.1.5 

Bio-Based Industries Joint Undertaking - BBI

1  Overview

1.1 Creation/modification (legal base)

Decision

Council Regulation No 560/2014 of 6 May 
2014 establishing the Bio-Based Industries 
Joint Undertaking (OJ 169/130)

Date

06/05/2014

Mission/ Tasks / Functions

This Regulation sets up the Bio-based Industries Joint Undertaking (BBI 
JU) under Article 187 of the Treaty on the Functioning of the European 
Union (TFEU) for the implementation of the Joint Technology Initiative on 
Bio-based Industries (BBI JTI).

1.2  Seat

White atrium

1.3  Budget line

01 02 99 01 : Completion of previous research programmes (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

10

3

13

10

23

10

2

12

10

22

100,00%

66,67%

92,31%

100,00%

95,65%

10

3

13

10

23

10

3

13

10

23

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

73 931 857

50 452 531

124 384 388

Expenditure

2020

2021

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

12 716 200

6 985215

3 119 972

2 162 660

3 133 466

1 481 600

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 549

Expenditure

2020

2021

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Title 3 - Operational expenditure

TOTAL EXPENDITURE

104 682 973

185 886 755

124 384 388

191 169 387

148 646 575

153 261 641

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g

n
o
i
t
c
n
u
F

e
d
a
r
g

d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

1

3

4

1

1

1

3

4

1

2

4

3

1

1

1

2

3

2

1

1

1

2

3

2

10

10

10

10

10

1

1

1

3

1

1

2

2

1

3

1

1

1

3

1

1

1

3

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 550

 
 
 
p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

13

12

13

13

13

13

12

13

13

13

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

5

5

10

5

5

10

5

5

10

5

5

10

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3  Financial Resources

3.1  Revenues

REVENUES

Executed Budget 
2019

Budget 2020

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which funding of European schools Type 2

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

133 608 895

73 931 857

1 184 579

8 613 816

132 424 316

65 318 041

3 479 892

2 081 757

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

-100%

-100%

-100%

-100%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 551

 
 
 
REVENUES

Executed Budget 
2019

Budget 2020

- Of which EEA/EFTA (excl. Switzerland)

3 179 892

1 781 757

- Of which candidate countries

4 OTHER CONTRIBUTIONS

300 000

5 234

300 000

5 ADMINISTRATIVE OPERATIONS

1 512 772

9 121 409

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

3 022 640

39 249 365

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

458 348

458 348

17 743 185

396 000

17347185

2 564 292

20 903 306

2 564 292

1 062 598

19 840 708

602 874

602 874

141 629 433

124 384 388

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

3.2 Financial contributions from EU budget and the other partners and in kind contributions

FINANCIAL CONTRIBUTIONS 
OVERVIEW (in €)

2019

2020 (3)

2021

Executed

Estimated by the joint 
undertaking

As requested by the joint 
undertaking

1. FINANCIAL CONTRIBUTION FROM EU 
(1X2)

137 088 787

75 991 434

2. CONTRIBUTIONS FROM INDUSTRY 
(BIC)

of which financial contribution to 
administration (cash)

1 512 772

9 121 409

of which financial contribution to operational 
costs

of which contribution (in kind and additional 
activities

201 088 144*

196 772 079**

193 165 207**

3 OTHER MEMBERS CONTRIBUTIONS

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 552

TOTAL CONTRIBUTIONS

339 689 703

281 884 922

193 165 207

1) For 2019, 2020: with regard to the available financial revenue in a given year, the difference between this table and the 
table 3.1 is that table 3.1 also takes into account reactivations of unused appropriations from previous year as well as extra 
revenue of 5 234€. This explains the difference of total available revenue in table 3.1 and sub-total available revenue 
mentioned in this table 3.2 (=138 601 559€) when summing the financial contributions from EU and industry.

(2)  For 2019, 2020: financial contribution from the EU includes EFTA as well as, for 2019 only, and concerning BBI JU 
support expenditure, the R0 (to be) transferred to REA, on BBI JU's behalf, for the payment of its experts-evaluators.

(3)  For 2020 the BBI JU administrative budget includes the commitment appropriations from the EU and industry for 
2020 to 2024, which is the last year of the BBI1 programme. As 2020 is the last year of the current MFF the EU will 
commit the total commitment appropriations for the last period in 2020. On the BBI side, for both the EC and industry 
partner the contributions will be received in its budget structure in ABAC on an annual basis in line with the annual 
budget voted by the BBI Governing Board.

* For 2019 the IKOP and IKAA amounts have been provided by the Bio-based Industries Consortium.

** For 2020 and 2021 the IKOP is calculated on a pro-rata basis by project, taking as a percentage of the total IKOP 
declared in each project the total project days divided by the number of days the project has been running within the 
respective financial year. For the IKAA, an estimate of 156 mio€ per annum has been used based on the total IKAA 
certified in prior years.

3.3  Expenditure

3.3.1 Commitment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

2 787 833

12 716 200

2 454 464

2 110 964

11 468 600

9 690 900

343 500

1 777 700

10 906

73 026

13 950

101 690

16 670

117 127

230 000

200 000

51 000

250 000

10 000

466 600

40 000

2 770 969

6 985 215

314 087

1 753 501

293 221

824 160

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 553

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

4 172

21 156

20 225

43 821

998 140

733 154

96 538

25 000

58 000

49 300

466 000

700 000

1 697 054

205 000

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

246 455

1 207 200

118 229 683

104 682 973

Previous years’ calls

Addition to call 2015.2

Call 2016

Call 2017

Call 2018

Call 2019

Call 2020

TOTAL

3.3.2 Payment appropriations

602 874

19 840 708

118 229 683

17 347 185

66 892 206

123 788 485

124 384 388

Payment appropriations

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

-100%

EXPENDITURE

Executed Budget 
2019

Budget 2020

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

3 133 466

2 587 966

2 257 000

3 133 466

0,43%

2 587 966

-3,88%

2 257 000

-2,97%

330 966

330 966

-9,66%

87 200

80 000

15 600

81 500

10 000

153 200

118 000

87 200

80 000

15 600

81 500

-3,11%

0,00%

1,30%

6,54%

10 000

153 200

0,00%

6,02%

118 000

953,57%

2 575 348

2 294 334

2 036 299

258 035

5 986

67 490

13 590

74 596

14 033

105 319

3 119 972

2 692 372

2 326 000

366 372

90 000

80 000

15 400

76 500

10 000

144 500

11 200

2 175 051

2 162 660

1 481 600

1 481 600

-31,49%

325 772

325 000

339 500

339 500

4,46%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 554

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Previous years’ calls

Addition to call 2015.2

236 029

254 160

295 000

295 000

16,07%

7 329

29 698

19 181

43 560

998 140

174 480

124 918

215 944

5 000

23 000

16 300

113 000

700 000

490 000

75 000

161 200

5 000

35 000

19 000

5 000

35 000

19 000

0,00%

52,17%

16,56%

113 000

113 000

0,00%

400 000

75 000

200 100

-100%

400 000

-18,37%

75 000

0,00%

200 100

24,13%

133 417 722

185 886 755

148 646 575

148 646 575

-20,03%

133 417 722

185 886 755

132 293 150

132 293 150

-28,83%

Call 2016

Call 2017

Call 2018

Call 2019

Call 2020

TOTAL

3.4  Budget Outturn

16 353 425

16 353 425

100%

138 168 121

191 169 387

153 261 641

153 261 641

-19,83%

Outturn 2019

Commitment

appropriations 
(amended 
budget after 
transfers)

In €

Committed

%
committed

Payment 
appropriations 
(amended 
budget after 
transfers)

Paid

% paid

Title 1 - Staff expenditure

3 053 853

2 787 833

91,30%

3 154 013

2 575 348

81,70%

Title 2 - Other admin. exp.

(1)

2 998 713

2 770 969

92,40%

2 957 334

2 175 052

73,60%

Title 3 - Operational costs

135 576 867

118 229 682

87,20%

176 007 474

133 417 721

75,80%

Totals

141 629 433

123 788 484

87,40%

182 118 821

138 168 121

75.90%

1) Of this total, 998 140€ in CA in PA (amount retained by RTD for co-delegation to REA) was deemed to be executed 
by the REA for the payment of expert-evaluators for the BBI JU’s call for proposals. The actual execution was only 
communicated by REA in late December 2019 and came to 945 082€ with a possible further payment to be made of 
maximum 10 000€.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 555

4  Justification of needs

Commission assessment 

Human Resources

Financial Resources

4.1 Human Resources - Joint Undertaking Request

4.1.1 Number of staff requested

13 TAs and 10 CAs have been requested and approved.

4.1.2 Vacancy rate as of end 2019

At the end of 2019 12 TAs and 10 CAs were in place out of a total establishment plan of 13 TAs and 10 CAs.

4.1.3 Standard abatement (’abatement forfaitaire’) applied 

N/A

4.1.4  Salary assumption for calculating salary line (% applied)

1) For the HR expenditure for the single year 2021 :

For the TAs the computation was made taking into account the respective grade/step of each TA. For the 13 TAs this 
gives a total of 1 604 400€ (which corresponds to an average cost per TA of 123 415€ per year). For the CAs the 
computation was made taking into account the respective grade/step of each CA. For the 10 CAs the total is 652 600€ 
(which corresponds to an average cost per CA of 65 260€ per year).

The salary budget line also includes an amount of 330 966€ for interim staff and interns (4 trainees and 2 interim staff).

Related to the salary, there are also the following costs:

- 45 000€ for the annual transportation of staff from home to the office and back

- 23 000€ for the annual administrative fee to PMO

- 28 000€ for the annual fee to DG BUDG for the services of the EC accounting officer 

2) For the HR expenditure for the years beyond 2020 (2021-24):

Headcount:

Full SEP

2020

2021

2022

2023

2024

TAs

CAs

13

10

13

10

13

10

11

8

8

5

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 556

Title
Chapter

Heading

Budget
2020
CA and
PA 

Budget
2021
CA and
PA 

Budget
2022
CA and
PA 

Budget
2023
CA and
PA 

Budget
2024
CA and
PA 

(in €)

(in €)

(in €)

(in €)

(in €)

1

1 1

1 2

1 3

1 4

1 5

Staff Expenditure

3,118,600

2,886,000

2,776,000

2,286,400

1,649,200

Staff in active employment

2,691,000

2,606,000

2,546,000

2,106,400

1,519,200

Staff recruitment / Miscellaneous expenditure

90,000

60,000

50,000

20,000

10,000

Mission and duty travels

80,000

40,000

30,000

30,000

20,000

Other staff costs (socio-medical structure)

247,600

180,000

150,000

130,000

100,000

Entertainment and representation expenses

10,000

4.1.5  Correction coefficient used 

N/A

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

4.2.1  Title 1

The main cost in Title 1 is staff in active employment. The budget for the single year 2021 assumes the full level of BBI 
staff as well as a certain number of promotions.

For the years beyond 2021: see details on the expected evolution of the staff resources and the related costs under point
4.1.4  above.

4.2.2  Title 2

The main costs under Title 2 are:

- building rental and associated charges (2021 estimated costs based on invoices received in late 2020 + indexation ) : 339 
500€

-  communication costs (includes the Stakeholder Forum and other events, corporate website costs, PR/brochures, social 
media campaigns, newsletter tool etc.) : 400 000 €

-  IT costs (includes ABAC Assets, Contracts and Workflow annual fees, hardware and software inventory purchases, 
maintenance contracts, troubleshooting, upgrades, the use of SYSPER and ARES tools) : 295 000 €

4.2.3  Title 3

Operational expenditure. There will be no more Calls for Proposals from 2021-2024. The requested payment 
appropriations will be used to pre-finance the call of 2020 as well as to pay the interim or final payments for the Calls of
2016 to 2019.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 557

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 White Atrium TO 56 Avenue de la 
Toison d'Or (56­
60) 
B-1060
Brussels
Belgium

TOTAL

892,5

250 1 142,5

339 500 2015-2024

"Uso 
rental

fructo"

Belgium

892,5

250 1 142,5

339 500

5.1.2 Current building(s) Other comments

N/A

5.1.3 Building projects in the planning phase

N/A

5.1.4 Building projects submitted to the European Parliament and the Council

N/A

5.2  Evaluation

N/A

5.3  Privileges and immunities

5.3  Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

VAT Exemption

BE

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - BBI - 558

2.1.6 

Clean Sky 2 Joint Undertaking - CLEANSKY2

1  Overview

1.1  Creation/modification (legal base)

Decision

Approval by Council Regulation N°- 71/2008 
of 20/12/2007- setting up the Clean Sky Joint 
Undertaking (OJ L 30/1, 04/02/2008)

Date

20/12/2007

Mission/ Tasks / Functions

The Clean Sky Joint Undertaking shall contribute to the implementation of 
the Seventh Framework Programme and in particular Theme 7, Transport 
(including Aeronautics) of the Specific Programme Cooperation. 
The objectives of the Clean Sky Joint Undertaking shall be the following:
-  accelerating in the EU the development, validation and demonstration of 
clean Air Transport technologies for earliest possible deployment;
- ensuring coherent implementation of European research efforts aiming at 
environmental improvements in the field of Air Transport;

-  creating a radically innovative Air Transport System based on the
integration of advanced technologies and full scale demonstrators, with the 
target of reducing the environmental impact of air transport through 
significant reduction of noise and gaseous emissions, and improvement of 
aircrafts;
the 
- accelerating the generation of new knowledge, innovation and the uptake 
of research proving the relevant technologies and fully integrated system of 
systems, in the appropriate operational environment, leading to 
strengthened industrial competitiveness.

economy 

fuel 

of 

Council Regulation N° 558/2014 of 6 May 
2014 establishing the Clean Sky 2 Joint 
Undertaking (OJ L 169/77)

06/05/2014

The Clean Sky 2 Joint Undertaking shall contribute to the implementation 
of the Framework Programme for Research and Innovation (2014-2020) 
(“Horizon 2020”) , and in particular the Smart, Green and Integrated 
Transport Challenge under Part III — Societal Challenges.

The Clean Sky 2 Joint Undertaking shall have the following objectives:

-  to contribute to the finalisation of research activities initiated under 
Regulation (EC) No 71/2008;

-  to contribute to improving the environmental impact of aeronautical 
technologies, including those relating to small aviation, as well as to 
developing a strong and globally competitive aeronautical industry and 
supply chain in Europe.

This can be realised through speeding up the development of cleaner air 
transport technologies for earliest possible deployment, and in particular 
the integration, demonstration and validation of technologies capable of:

- increasing aircraft fuel efficiency, thus reducing CO 2 emissions by 20 to 
30 % compared to ‘state-of-the-art’ aircraft entering into service as from 
2014;

-  reducing aircraft NO x and noise emissions by 20 to 30 % compared to 
‘state-of-the-art’ aircraft entering into service as from 2014.

1.2  Seat

Brussels, Belgium

1.3  Budget line

01 02 99 01 : Completion of previous research programmes (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

32

30

93,75%

32

32

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 559

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

4

36

6

2

44

4

34

6

2

42

100,00%

94,44%

100,00%

100,00%

95,45%

4

36

6

2

44

4

36

6

2

44

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

304 071 920

19 825 182

323 897 102

68 763 621

68 763 621

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

5 528 900

2 995 000

5 762 590

4 780 936

246 525 000

307 024 821

255 048 900

317 568 347

5 751 967

2 915 000

44 379 057

53 046 024

5 751 967

2 915 000

80 632 981

89 299 948

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g

n
o
i
t
c
n
u
F

e
d
a
r
g

d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

2

4

1

2

3

1

2

4

1

2

1

3

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 560

1

2

1

3

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

10

1

5

9

32

1

3

4

6

2

5

6

5

30

1

2

1

4

10

3

3

9

32

1

3

4

10

3

3

9

32

1

2

1

4

10

3

3

9

32

1

2

1

4

36

34

36

36

36

36

34

36

36

36

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

1

5

1

4

1

1

5

1

5

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 561

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group I

TOTAL

2.2.2 Seconded National Experts

6

6

6

6

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2

2

2

2

3  Financial Resources

3.1  Revenues

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

283 369 903

304 071 920

4 649 515

20 013 668

278 720 388

284 058 252

6 744 204

7 328 133

6 744 204

7 328 133

-100%

-100%

-100%

-100%

-100%

4 760 172

4 261 950

4 333 484

4 333 484

1,68%

9 920 408

8 235 099

64 430 137

64 430 137

682,38%

9 920 408

8 235 099

64 430 137

64 430 137

682,38%

313 481

5 081 973

20 051 081

20 051 081

294,55%

9 606 927

3 153 126

44 379 056

44 379 056

1307,46%

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which funding of European schools Type 2

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

304 794 687

323 897 102

68 763 621

68 763 621

-78,77%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 562

3.2  Financial contributions from EU budget and the other partners and in kind contributions

In 2020, the JU will receive the last Commitment appropriations for the H2020 programme which will be used until the 
end of the programme.

The total amount of EU contribution (EFTA included) for 2020 is EUR 311.400.053, of which EUR 20.495.997 for 
administrative expenditures and EUR 290.904.056 for operational expenditures. The EFTA contribution is calculated 
with a rate of 2,41% for 2020 and 2021.

The Other contributions of EUR 4.261.950 represent the contribution of Members to the administrative budget of the 
CS2JU for the year 2020. This amount covers 50% of the administrative costs of the CSJU as included in Title 1 and 2.

The Commitment appropriations not consumed in 2020 will be used for the commitments of the periods 2021-2024 and 
are shown in 2021 under "Unused appropriations from the previous year".

In 2021, the JU will receive only contributions from Members (EUR 4.333.484).

The table below gives a detailed overview of the financial contributions.

FINANCIAL CONTRIBUTIONS OVERVIEW

2019

2020

2021

Executed

Estimated by the joint 
undertaking

As requested by the 
joint undertaking

1. FINANCIAL CONTRIBUTION FROM EU

290.114.107

311.400.053

FP7

H2020

0

0

290.114.107

311.400.053

0

0

0

2. CONTRIBUTIONS FROM INDUSTRY

145.938.818

161.892.750

104.256.084

Of which financial contribution (in cash)

4.760.172

4.261.950

4.333.484

FP7

H2020

0

0

0

4.760.172

4.261.950

4.333.484

Of which contribution in kind (1)

141.178.646

157.630.800

99.922.600

FP7 (2)

H2020

0

0

0

141.178.646

157.630.800

99.922.600

(1): 2019 data based on members' declarations for IKOP only as per CSJU provisional financial accounts 2019; 2020 and 
2021 data based on ratio of 85% (certified In-kind contributions as observed on cumulative figures to date / validated JU 
contribution).

(2): FP7 programme closed in 2016 with the final period of costs declaration; therefore, no in kind contribution will be 
recognized afterwards.

3.3  Expenditure

3.3.1  Commitment appropriations

EXPENDITURE

Commitment appropriations

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 563

2019

4 982 665

4 168 809

4 1 68 809

494 899

240 000

60 000

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

18 957

Joint
undertaking
request

Budget forecast

2021/2020
(%)

5 528 900

4 610 400

4 610 400

5 751 967

4 850 000

4 850 000

100 000

300 000

128 500

350 000

40 000

100 000

300 000

110 000

350 000

41 967

5 751 967

4,03%

4 850 000

4 850 000

100 000

300 000

5,20%

5,20%

0,00%

0,00%

110 000

-14,40%

350 000

41 967

0,00%

4,92%

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Clean Sky 1

Clean Sky 2

TOTAL

3.3.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

2 405 879

2 995 000

2 915 000

2 915 000

-2,67%

570 000

488 910

1 030

65 000

25 000

100 000

755 939

400 000

570 000

450 000

10 000

60 000

50 000

570 000

450 000

10 000

60 000

50 000

570 000

0,00%

450 000

0,00%

10 000

60 000

50 000

0,00%

0,00%

0,00%

400 000

360 000

360 000

-10,00%

600 000

855 000

600 000

815 000

600 000

0,00%

815 000

-4,68%

291 325 743

246 525 000

44 379 057

44 379 057

-82,00%

291 325 743

246 525 000

44 379 057

44 379 057

-82,00%

298 714 287

255 048 900

53 046 024

53 046 024

-79,20%

Payment appropriations

Draft Budget 2021

Executed Budget 
2019

Budget 2020

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

4 895 514

4 168 809

5 762 590

4 610 400

4 1 68 809

4 610 400

5 751 967

4 850 000

4 850 000

5 751 967

-0,18%

4 850 000

4 850 000

5,20%

5,20%

Expenditure relating to Staff recruitment

475 577

157 043

100 000

100 000

-36,32%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 564

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Clean Sky 1

Clean Sky 2

TOTAL

3.4  Budget Outturn

197 860

32 247

21 021

349 943

166 342

437 218

41 644

300 000

110 000

350 000

41 967

300 000

-14,27%

110 000

-33,87%

350 000

-19,95%

41 967

0,78%

2 059 010

4 780 936

2 915 000

2 915 000

-39,03%

552 512

366 461

1 030

22 545

20 643

84 148

585 171

856 222

10 000

110 029

71 188

419 767

570 000

450 000

10 000

60 000

50 000

570 000

-2,59%

450 000

-47,44%

10 000

0,00%

60 000

-45,47%

50 000

-29,76%

360 000

360 000

-14,24%

565 751

445 920

951 927

1 776 632

600 000

815 000

600 000

-36,97%

815 000

-54,13%

316 331 391

307 024 821

80 632 981

80 632 981

-73,74%

316 331 391

307 024 821

80 632 981

80 632 981

-73,74%

323 285 915

317 568 347

89 299 948

89 299 948

-71,88%

First estimate of the 2019 surplus that remains within the joint undertaking: EUR 17.893.898

4  Justification of needs

Commission assessment 

Human Resources

Financial Resources

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 565

4.1  Human Resources - Joint Undertaking Request

4.1.1  Number of staff requested

Justification for the requested changes:

The JU requests some changes in the Establishment Plan for 2021 in order to proceed with the reclassification exercise for 
2021. The Establishment Plan of year 2020 did not allow the reclassifications of some staff who have a long career in 
Clean Sky and who deserve recognition of their effort and engagement.

The JU wishes to guarantee homogeneity in the grading of the middle management, without adding new TA posts.

In particular, the JU requests to move 2 AD11 to 2 AD12 and 1 AD10 to AD11 to have the possibility for reclassification 
of Heads of Unit, by keeping AD10 posts for reclassifications of lower grades.

In addition, the JU wishes also to move three AST5 to AST6 and one AST7 to AST8 to give the normal grade progression 
to the assistants group.

However, with regards to ASTs, the Clean Sky 2 JU finally agrees with the proposal of DG BUDG: 2 AST6 and 1 AST5

4.1.2  Vacancy rate as of end 2019

5% at the end of 2019 which represents 2 posts that will be recruited during the first quarter 2020.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

Not applicable

4.1.4  Salary assumption for calculating salary line (% applied)

The salary envelope for 2021 includes an estimated annual indexation of 1.5% compared to 2020.

4.1.5  Correction coefficient used

Belgium, 100%.

4.1.6  Exchange rate used (if applicable)

Not applicable.

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

The JU has 44 statutory staff planned in its establishment plan (see section 4.1) and allocated to complete the work plan. 
The increase of 2021 commitment appropriations compared to 2020 will be used to cover expenses related to staff such as 
reclassification exercise, schools fees and salary index.

4.2.2  Title 2

Title 2 expenses remain in total at the same level as in 2021 in order to cope with the high workload expected in the 
mature phase of the CS2 programme.

4.2.3  Title 3

The Title 3 corresponds to the operational expenditures of the Clean Sky 2 programme.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 566

In 2021, the commitment appropriations will include an amount of EUR 44.379.057 to cover the GAM activities 2022. 
No commitment will be made for Calls for proposals (CfPs) since the last CfP 11 will be launched in 2020.

The payment appropriations for 2021 will amount to EUR 80.632.981 and will be used for the payment of the costs 
claims of the gAms 2020 (EUR 45.8 million) and interim and final payments of the GAPs portfolio (EUR 34.8 million).

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 White Atrium

TOTAL

ToisonD'Or 56­
60, 1060 
Brussels

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

1 667,5

1 667,5

530 000 Until 2024

Belgium

1 667,5

1 667,5

530 000

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2 Current building(s) Other comments

Not applicable

5.1.3  Building projects in the planning phase

Not applicable.

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  Evaluation

The Interim Evaluation report of the Clean Sky 2 Joint Undertaking (2014-2016) operating under Horizon 2020 published 
in 2017 concluded that Clean Sky has achieved widespread recognition around the world for the unprecedented level of 
collaboration of its research participants in a focused and coherent research programme that significantly reduces the 
fragmentation of other funding instruments. The Interim Evaluation main recommendations aimed at improving the 
current functioning of the JU have been fully addressed and implemented on the basis of the action plan which was 
adopted by the Governing Board in April 2018. The Commission shall conduct a final evaluation of the Clean Sky 2 Joint 
Undertaking after the closure of the Horizon 2020 programme, the results of which will be presented to the European 
Parliament and to the Council.

5.3 Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

The Clean Sky 2 Joint Undertaking signed 
with the Belgian authorities the host 
agreement on the 25th of July 2014; 
therefore the Protocol on the Privileges and 
Immunities applies directly.

As stated in the article 18 of the Council Regulation setting 
up the Clean Sky 2 Joint Undertaking (558/2014 of 
06/05/2014) the Protocol on the Privileges and Immunities 
of the European Communities shall apply to the Clean Sky 
JU and its staff

The European Schools will 
provide for Clean Sky needs

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CLEANSKY2 - 567

2.1.7 

Fuel Cells and Hydrogen Joint Undertaking - FCH2

1  Overview

1.1 Creation/modification (legal base)

Decision

Council Regulation No 559/2014 of 6 May 
2014 setting up the FCH 2 Joint Undertaking 
(OJ L 169/108)

Date

06/05/2014

Regulation repeals Council Regulation No 
521/2008 of 30 May 2008 setting up the FCH 
Joint Undertaking under FP7 (OJ L 153/1, 
actions were
12/06/2008). Ongoing 
transferred to FCH 2 JU

Mission/ Tasks / Functions

The FCH Joint Undertaking shall contribute to the objectives of the Joint 
Technology Initiative on Fuel Cells and Hydrogen, through the 
development of a strong, sustainable and globally competitive fuel cells 
and hydrogen sector in the Union.

It shall, in particular:

-reduce the production cost of fuel cell systems to be used in transport 
applications, while increasing their lifetime to levels competitive with 
conventional technologies,

-increase the electrical efficiency and the durability of the different fuel 
cells used for power production, while reducing costs, to levels competitive 
with conventional technologies,

-increase the energy efficiency of production of hydrogen from water 
electrolysis while reducing capital costs, so that the combination of the 
hydrogen and the fuel cell system is competitive with the alternatives 
available in the marketplace, and

-demonstrate on a large scale the feasibility of using hydrogen to support 
integration of renewable energy sources into the energy systems, including 
through its use as a competitive energy storage medium for electricity 
produced from renewable energy sources.

1.2  Seat

Brussels, Belgium

1.3  Budget line

01 02 99 01 : Completion of previous research programmes (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually fllled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

15

9

24

3

2

29

15

9

24

3

1

28

100,00%

100,00%

100,00%

100,00%

50,00%

96,55%

15

9

24

3

2

29

15

9

24

3

2

29

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

REVENUES

2020

2021

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 568

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

Revenues estimated by the agency

Budget Forecast

91 961 153

18 602 308

110 563 461

2 899 250

2 899 250

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

3 786 100

1 944 400

94 547 523

100 278 023

3 786 100

1 944 400

90 892 795

96 623 295

3 889 500

1 659 000

5 548 500

3 889 500

1 659 000

61 965 958

67 514 458

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g

n
o
i
t
c
n
u
F

e
d
a
r
g

d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency

Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

2

2

6

4

15

2

1

1

1

1

2

2

6

4

15

2

1

1

1

1

2

4

4

1

3

15

1

1

1

1

1

1

2

5

3

2

2

15

1

1

1

1

2

1

2

5

3

2

2

15

1

1

1

1

2

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 569

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y e 

s
fe

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency

Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

4

9

4

9

4

9

3

9

3

9

24

24

24

24

24

24

24

24

24

24

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

1

1

1

3

1

1

1

3

1

1

1

3

1

1

1

3

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

2

1

2

2

3  Financial Resources

3.1  Revenues

REVENUES

Revenues

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 570

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which funding of European schools Type 2

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

2019

Joint
undertaking
request

Budget forecast

2021/2020
(%)

82 445 638

91 961 153

2 622 363

12 369 076

79 823 275

79 592 077

1 962 206

2 216 264

1 962 206

2 216 264

-100%

-100%

-100%

-100%

-100%

2 684 776

2 381 733

2 649 250

2 649 250

11,23%

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

838 790

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

3 799 175

14 004 311

3 529 221

13 078 325

304 655

3 529 221

12 773 670

269 954

269 954

925 986

662 380

263 606

250 000

250 000

250 000

250 000

-98,21%

250 000

-98,09%

250 000

-17,94%

-100%

-100%

-100%

-100%

91 730 585

110 563 461

2 899 250

2 899 250

-97,38%

3.2  Financial contributions from EU budget and the other partners and in kind contributions

In accordance with Article 13(2) and point (b) of Article 13(3) of the Statutes of the FCH 2 JU founding Regulation1, 
FCH 2 JU is jointly funded by the Union (through cash contributions to administrative and operational costs) and 
members other than the Union (Industry and Research) which contribute in cash to administrative and in-kind to projects 
(consisting of the costs incurred by them in implementing grants less than the contribution of the FCH 2 JU). This 
contribution is defined as IKOP (in-kind in operations).

In addition, according to Article 4 of the Regulation, Industry and Research contribute in-kind in the form of costs 
incurred by them in implementing additional activities outside the FCH 2 JU work plan. This contribution is defined as 
IKAA (in-kind additional activities).

The information for these financial and in-kind contributions for 2019, 2020 and 2021 are as follows:

FINANCIAL 

CONTRIBUTIONS

2019

2020

2021

1 Council Regulation (EU) No 559/2014 of 6 May 2014 (OJ L. 169/108, 7.6.2014)

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 571

AND IN-KIND CONTRIBUTIONS 
OVERVIEW

Executed

Estimated by 
the 
joint
undertaking

As requested by 
the 
joint
undertaking

1 FINANCIAL CONTRIBUTION 
FROM EU

CONTRIBUTIONS 

2 
INDUSTRY

FROM

of which financial contribution for 
administrative costs (in cash)

101 552 857

82 444 866

64 615 208

193 479 060

254 148 290

2 278 355

2 308 907

2 048 290

2 278 355

of which contribution in kind for 
operational activities (IKOP)2

14 730 153

of which contribution in kind for 
additional activities (IKAA)

CONTRIBUTIONS 

3 
RESEARCH

FROM

of which financial contribution (in 
cash)

176 440 000

252 100 000

p.m.

62 714 871

64 433 443

370 895

375 869

333 443

370 895

of which contribution in kind for 
operational activities (IKOP)2

519 002

of which contribution in kind for 
additional activities (IKAA)

61 820 000

64 100 000

p.m.

TOTAL CONTRIBUTIONS

357 746 789

401 026 599

67 264 458

2019 IKAA refers to preliminary report for the period January-December 2019, certification is expected by 30/06/2020

2020 IKAA refer to planned estimations.

Information on the amount of EU contribution frontloaded in 2020 for the administrative costs related to the completion 
of the JU's activities financed of the activities funded from commitments 2014-2020 in years 2020-2024.

The amount frontloaded in 2020 for years 2020-2024 is EUR 12 667 171 (EFTA included).

The EFTA calculated on the frontloaded amount is EUR 298 095.

The amount of EU contribution needed for 2020 running cost is EUR 2 381 733 C1 credits and EUR 294 470 EFTA, 
since EFTA credits should be used first.

The amount that will be used for years 2021-2024 is EUR 10 285 438 in C1 credits redistributed as follows:

2021

2022

2023

2024

2 649 250

2 743 800

2 600 800

2 291 588

The total amount presented in the table 3.3.1 revenue as a total budget forecast for 2020 is EUR 10 285 438 below the 
total amount presented in the table 3.1 as a total budget forecast due to the frontload.

2 Refers to committed IKOP from call 2019

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 572

3.3  Expenditure

3.3.1 Commitment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

3.3.2 Payment appropriations

3 373 877

3 120 877

2 975 249

145 628

1 129

180 000

11 657

27 876

29 000

3 338

3 786 100

3 527 600

3 889 500

3 620 000

3 889 500

2,73%

3 620 000

2,62%

4,70%

3 296 000

3 451 000

3 451 000

231 600

5 000

175 000

11 500

33 000

28 400

5 600

169 000

30 000

160 000

11 500

33 000

30 000

5 000

169 000

-27,03%

30 000

500,00%

160 000

-8,57%

11 500

33 000

30 000

0,00%

0,00%

5,63%

5 000

-10,71%

1 780 432

1 944 400

1 659 000

1 659 000

-14,68%

353 563

354 473

3 322

10 660

48 185

85 800

569 720

33 450

321 259

370 000

372 000

5 000

11 000

13 000

90 000

222 000

500 000

361 400

377 000

315 000

10 000

11 000

14 000

55 000

225 000

500 000

30 000

122 000

377 000

1,89%

315 000

-15,32%

10 000

100,00%

11 000

14 000

0,00%

7,69%

55 000

-38,89%

225 000

1,35%

500 000

30 000

0,00%

100%

122 000

-66,24%

73 642 035

94 547 523

-100%

78 796 344

100 278 023

5 548 500

5 548 500

-94,47%

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

Title 1 - Staff expenditure

Salaries & allowances

3 341 747

3 115 750

3 786 100

3 527 600

3 889 500

3 620 000

3 889 500

2,73%

3 620 000

2,62%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 573

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

3 039 353

3 296 000

3 451 000

3 451 000

4,70%

76 397

1 129

157 550

11 507

24 358

28 115

3 338

231 600

5 000

175 000

11 500

33 000

28 400

5 600

169 000

30 000

160 000

11 500

33 000

30 000

5 000

169 000

-27,03%

30 000

500,00%

160 000

-8,57%

11 500

33 000

30 000

0,00%

0,00%

5,63%

5 000

-10,71%

1 601 255

1 944 400

1 659 000

1 659 000

-14,68%

347 109

291 123

3 388

7 297

46 431

81 126

508 306

370 000

372 000

5 000

11 000

13 000

90 000

222 000

500 000

316 475

361 400

377 000

315 000

10 000

11 000

14 000

55 000

225 000

500 000

30 000

122 000

377 000

1,89%

315 000

-15,32%

10 000

100,00%

11 000

14 000

0,00%

7,69%

55 000

-38,89%

225 000

1,35%

500 000

30 000

0,00%

100%

122 000

-66,24%

107 068 882

90 892 795

61 965 958

61 965 958

-31,83%

112 011 884

96 623 295

67 514 458

67 514 458

-30,13%

3.4  Budget Outturn

First estimate of the 2019 surplus that remains within the joint undertaking: - EUR 6 927 000

4  Justification of needs

Commission assessment 

Human Resources

Financial Resources

4.1  Human Resources - Joint Undertaking Request

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 574

4.1.1  Number of staff requested

The FCH 2 JU staff establishment plan approved for 2020 foresees a total number of 24 Temporary Agents (TA) and 3 
Contract Agents (CA). In addition staff resources include 2 Seconded National Experts (SNE).

There will be no change for 2021.

4.1.2  Vacancy rate as of end 2019

0% based on the establishment plan posts (TA) and contract agents (CA)

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

N/A

4.1.4  Salary assumption for calculating salary line (% applied)

The salary assumption was based on detailed computation of each employee step and grade in 2021 taking into account 
the step advancements, the provision for reclassifications as per the Staff Establishment Plan and applying annual increase 
rate of 2% to 2020 salary scale figures.

Grades and steps used for TAs and CAs reflect their expected situation in 2021.

4.1.5  Correction coefficient used 

N/A

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

The total appropriations for the Title will be increased by 2.7% compared to 2020. This is due to:

-  Staff costs (comprising up to 94% of Title 1) will increase by 2.6% due to a 2% indexation to 2020 costs (in line with 
the Budget Circular) and step advancements and reclassifications, whose impact is 1.8%. On the other side, a decrease by 
1 interim staff will have a 1.2% impact on the budget.

- An increase in recruitment related expenditure to the provision for installation and daily subsistence allowance related to 
selection processes foreseen in 2020 is partially offset with a decrease in mission expenses. Training, medical expenses 
and mobility costs will remain at the same level as in 2020, whereas representational costs will be lowered closer to the 
actual expenses of 2019.

4.2.2  Title 2

Appropriations for Title 2 will decrease by 14.7% compared to 2020 due mainly to the significant decrease (66%) in 
expert costs, justified by the absence of any evaluators in 2021.

IT related costs will also show a decrease (in 2020 one-time costs of new tools were included which is not foreseen in 
2021).

Meetings in general will also be reduced to reflect actual 2019 execution. Regarding service contracts, the increase by 
15% is due to more audits foreseen to be paid (13 in total). An agreement with CAS on this issue is expected in the course 
of 2020. The remaining budget lines will either remain at the 2020 level (communication, current administrative 
expenses, postage and telecommunication) or increase by 2% (rentals and building charges).

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 575

4.2.3  Title 3

Title 3, corresponds to the operational expenditure with the following breakdown:

FP7 Programme: The payment appropriations are decreased by 73% compared to 2020 budget, as only 2 payments are 
foreseen in 2021.

H2020 Programme: The requested payment appropriations will be decreased by 30%, as there will be no pre-financing 
payment (except a small amount under call 2020) as no more calls are foreseen under H2020. On the contrary payments 
for interim and final financial statements will increase compared to previous years, reflecting the maturity of the 
programme. 61 payments are currently estimated for 2021, along with payments for studies for which contracts were (and 
will be) signed in 2018, 2019 and 2020.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 White Atrium

TOTAL

Brussels,
Belgium

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

1 136,36

17,98 1 154,34

241 964 End 

date:

Long term lease None

16.11.2025

1 136,36

17,98 1 154,34

241 964

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2  Current building(s) Other comments

Fuel Cells and Hydrogen Joint Undertaking moved to the current building on 13 January 2011.

The end date according to the lease contract is 16/11/2025 but with possibility to terminate it on 31/12/2024. 

FCH JU is not the owner of the building.

5.1.3  Building projects in the planning phase

Not applicable

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  Evaluation

As stated in Article 11 of the Council Regulation setting up Fuel Cells and Hydrogen 2 Joint Undertaking (559/2014 of 
06/05/2014), by 30 June 2017 the Commission shall carry out, with the assistance of independent experts, an interim 
evaluation of the FCH2 Joint Undertaking.

On 06 October 2017, the European Commission published the interim evaluation of the FCH 2 JU, according to which the 
FCH 2 JU continues to demonstrate the strengths commended in the Second Interim Evaluation of the Fuel Cell & 
Hydrogen Joint Undertaking; it has further reinforced a Community of industry and research bodies around a common 
long-term research agenda.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 576

A significant progress against FCH 2 JU principle objectives is observed: contribute to the implementation of Horizon 
2020 and contribute to the objectives of the Joint Technology Initiative on Fuel Cells and Hydrogen, through the 
development of a strong, sustainable and globally competitive fuel cells and hydrogen sector in the Union.

The JU has successfully adopted the procedures and tools of H2020 and the implementation of the PPP has been 
successful in most relevant aspects. FCH 2 JU has an explicit EU added value although the challenges of delivering 
improved coordination between Member States’ FCH research and innovation support remain.

One of the biggest achievements is that the reported levels of IKAA already exceeded the threshold set in the Council 
Regulation.

5.3  Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

The FCH 2 JU signed

with the Belgian authorities the host

agreement on the 24th of April 2015;

As stated in the article 18 of the Council Regulation setting

up the Fuel Cells and Hydrogen 2 Joint Undertaking 
(559/2014 of

therefore the Protocol on the Privileges and

06/05/2014) the Protocol on the Privileges and Immunities

Immunities applies directly.

of the European Communities shall apply to the FCH

JU and its staff

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - FCH2 - 577

2.1.8 

European High Performance Computing Joint Undertaking - EUROHPC

1  Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

Council Regulation (EU) 2018/1488 of 28 
September 2018 establishing the European 
High Performance Computing Joint 
Undertaking

28.09.2018

The Joint Undertaking shall have the following overall objectives:

(a) 
to provide scientists, industry and the public sector from the 
Union or an Associated Country to Horizon 2020 with latest High 
Performance Computing and Data Infrastructure and support the 
development of its technologies and its applications across a wide range of 
fields.

(b) 
class pre-exascale supercomputing and data infrastructure in the Union;

to provide a framework for acquisition of an integrated world- 

(c) 
to provide Union level coordination and adequate financial 
resources to support the development and acquisition of such 
infrastructure, which will be accessible to users from the public and private 
sector primarily for research and innovation purposes;

(d) 
to support the development of an integrated High Performance 
Computing ecosystem in the Union covering all scientific and industrial 
value chain segments notably hardware, software, applications, services, 
engineering, interconnections, know-how and skills.

The Joint Undertaking shall have the following specific objectives:

(a) 
to contribute to the implementation of Regulation (EU) No 
1291/2013 and Decision 2013/743/Eu, in particular Part II thereof, and to 
the implementation of Regulation (EU) No 1316/2013 and (EU) No 
283/2014;

(b) 
to align strategies between Member States and the Union in a 
coordinated European High Performance Computing strategy and 
contribute to the effectiveness of public support by avoiding unnecessary 
duplication and fragmentation of efforts;

to pool Union resources, national resources and private 
(c) 
investment and bring the investments in High Performance Computing to a 
level comparable with its global competitors;

(d) 
to build and operate a leading-class integrated supercomputing 
and data infrastructure across the Union as an essential component for 
scientific excellence, and for the digitisation of industry, and the public 
sector, and for strengthening the innovation capabilities and global 
competitiveness for creating economic and employment growth in the 
Union;

to provide access to High Performance Computing-based 
(e) 
infrastructures and services to a wide range of users from the research and 
scientific community as well as the industry including SMEs, and the 
public sector, for new and emerging data and compute-intensive 
applications and services;

(f) 
to bridge the gap between research and development and the 
delivery of exascale High Performance Computing systems reinforcing the 
digital technology supply chain in the Union and enabling the acquisition 
by the Joint Undertaking of leadership-class supercomputers;

(g) 
to achieve excellence in High Performance Computing 
applications for world-class performance through development and 
optimisation of codes and applications in a co-design approach, supporting 
Centres of Excellence in High Performance Computing applications and 
large-scale High Performance Computing-enabled pilot demonstrators and 
test-beds for big data applications and services in a wide range of scientific 
and industrial areas;

(h) 
to interconnect and federate regional, national and European 
High Performance Computing supercomputers and other computing

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 578

systems, data centres and associated software and applications;

(i) 
to increase the innovation potential of industry, and in particular 
of SMEs, using advanced High Performance Computing infrastructures 
and services;

(j) 
to improve understanding of High Performance Computing and 
contribute to reducing skills gaps in the Union related to High Performance 
Computing;

(k) 

to widen the scope of High Performance Computing usage.

To reach its objectives, the Joint Undertaking shall carry out the following 
tasks:

(a) 
activities of the Joint Undertaking;

mobilise public and private sector funds for financing the 

(b) 
acquire at least two pre-exascale supercomputers that rank 
amongst the top ten world-wide, funded by the Union's budget stemming 
from the Horizon 2020, Connecting Europe Facility Programmes and 
contributions from the Participating States, in compliance with Joint 
Undertaking's rules;

(c) 
initiate and manage the procedure for the acquisition of the pre- 
exascale supercomputers, evaluate the offers received, award of funding 
within the limits of available funds, monitor the implementation of the 
contract and manage the contracts;

(d) 
select the hosting entity of the pre-exascale supercomputers , in 
accordance with its financial rules referred to in Article 11 of this 
Regulation;

(e) 
establish a hosting agreement in accordance with its financial 
rules referred to in Article 11 of this Regulation with the hosting entity for 
the operation and maintenance of the pre-exascale supercomputers and 
monitor the contractual compliance with the hosting agreement, including 
the acceptance test of the acquired supercomputers;

(f) 
scale supercomputers;

provide financial support to the acquisition of at least two peta- 

(g) 
supercomputers and monitor access to the supercomputers;

define general and specific access conditions to the 

(h) 
provide financial support, mainly in the form of grants, focusing 
on developing the next generation of key High Performance Computing 
technologies and systems towards exascale addressing the whole European 
technology spectrum from low-power microprocessors and related 
technologies to software, algorithms, programming models and tools, to 
novel architectures and their system integration through a co-design 
approach.

(i) 
provide financial support, mainly in the form of grants, focusing 
on applications, outreach activities, awareness raising actions and 
professional development activities for attracting human resources to High 
Performance Computing, as well as increasing skills and engineering 
know-how of the ecosystem;

(j) 
development and innovation actions within the limits of available funds;

initiate open calls for proposals and award funding to research, 

(k) 
agreements;

monitor the implementation of the actions and manage grant 

(l) 

ensure sustainable management of the Joint Undertaking;

(m) 
Joint Undertaking;

monitor overall progress towards achieving the objectives of the 

(n) 
develop close cooperation and ensure coordination with Union 
and national activities, bodies and stakeholders, creating synergies and 
improving exploitation of research and innovation results in the area of 
high performance computing;

(o) 
define the multiannual strategic plan, draw up and implement the
corresponding work plans for their execution and make any necessary 
adjustments to the multiannual strategic plan;________________________

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 579

(p) 
engage in information, communication, exploitation and 
dissemination activities by applying mutatis mutandis Article 28 of 
Regulation (EU) No 1291/2013, including making the detailed information 
on results from calls for proposals available and accessible in a common 
Horizon 2020 e-database;

(q) 
3 of this Regulation.

any other task needed to achieve the objectives set out in Article 

1.2  Seat

The seat of EuroHPC Joint Undertaking is Luxembourg.

1.3  Budget line

01 02 99 01 : Completion of previous research programmes (prior to 2021)

02 04 99 02 : Completion of the High-Performance Computing joint undertaking (EuroHPC) under the previous programme 
"Connecting Europe Facility (CEF) — ICT" (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually fllled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

4

4

7

11

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

0,00%

0,00%

0,00%

0,00%

4

4

10

1

15

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

274 810 475

234 754 838

509 565 313

4

4

11

1

16

p.m.

p.m.

p.m.

Expenditure

2020

2021

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

1 460 000

1 715 931

1 460 000

1 715 931

1 529 880

1 554 600

506 389 382

179 905 784

1 529 880

1 554 600

250 900 725

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 580

Expenditure

2020

2021

TOTAL EXPENDITURE

509 565 313

183 081 715

3 084 480

253 985 205

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

2  Human Resources

2.1 Establishment plan posts

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency

Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

1

1

1

4

1

1

2

4

1

1

2

4

1

1

2

4

p
u
o
r
g

n
o
i
t
c
n
u
F

e
d
a
r
g

d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 581

 
 
 
p
u
o
r
g

n
o
i
t
c
n
u
F

e
d
a
r
g

d
n
a

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency

Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

4

4

4

4

4

4

4

4

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

1

4

2

7

4

4

2

10

5

4

2

11

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3  Financial Resources

3.1  Revenues

1

1

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

193 779 927

274 810 475

3 011 893

p.m.

-100%

- Of which Administrative (Title 1 and Title 2)

636 670

3 101 192

3 011 893

p.m. (1)

-100%

- Of which Operational (Title 3)

193 143 257

271 709 283

- Of which funding of European schools Type 2

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

49 450 738

11 824 838

4 611 961

6 663 615

72 587

72 587

p.m.

p.m.

-100%

-100%

-100%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 582

 
 
 
REVENUES

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

REVENUES FROM SERVICES

6 
RENDERED AGAINST PAYMENT

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

Executed Budget 
2019

Budget 2020

44 838 777

5 161 223

222 930 000

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

-100%

-100%

243 230 665

509 565 313

3 084 480

p.m.

-100%

(1) The EU contribution to the JU running costs related to the completion activities for the years 2021-2023 was included in the EU 
budget in 2020.

3.2  Financial contributions from EU budget and the other partners and in kind contributions

In accordance with the provisions of the legal framework applicable to the EuroHPC JU, the contributors to the budget of 
the JU are:

The European Union covering administrative and operational costs.

The Participating States shall contribute to the administrative and operational costs that will be commensurate to the 
Union's financial contribution set out in Article 4(1) of the JU Basic Act.

The Union budget will constitute a ceiling for the actual Union contribution, in accordance with Article 6 of Council 
Regulation (EU) 2018/1488. The Participating States’ contributions are subject to the availability of the appropriations 
provided by Participating States.

3.3  Expenditure

3.3.1 Commitment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Title 1 - Staff expenditure

77 830

1 460 000

1 529 880

1 529 880

4,79%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 583

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

Commitment appropriations

VAR
2021/2020
(%)

5,63%

0,00%

9,62%

1 330 000

1 404 880

1 404 880

552 000

778 000

40 000

70 000

10 000

10 000

552 000

552 000 (1)

852 880

852 880

5 000

70 000

40 000

10 000

5 000

-87,50%

70 000

0,00%

40 000

300,00%

10 000

0,00%

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

40 000

20 000

20 000

37 830

1 000

33 670

1 000

Information, communication technology and 
data processing

426 350

612 217

1 715 931

1 554 600

1 554 600

-9,40%

115 000

450 000

80 000

150 000

10 000

350 000

150 931

5 000

5 000

84 600

450 000

20 000

150 000

10 000

330 000

150 000

5 000

5 000

84 600

-26,43%

450 000

0,00%

20 000

-75,00%

150 000

10 000

0,00%

0,00%

330 000

-5,71%

150 000

-0,62%

5 000

5 000

0,00%

0,00%

150 197

400 000

350 000

350 000

-12,50%

242 540 618

506 389 382

-100%

243 230 665

509 565 313

3 084 480

3 084 480

-99,39%

(1)  The amounts mentioned in the table shows the commitments on the JU side for 2021. The EU contribution to the JU running costs 
for 2021 was included in the EU budget in 2020.

3.3.2 Payment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

77 830

40 000

20 000

20 000

37 830

1 460 000

1 330 000

552 000

778 000

40 000

1 529 880

1 404 880

552 000

852 880

5 000

1 529 880

4,79%

1 404 880

552 000

852 880

5,63%

0,00%

9,62%

5 000

-87,50%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 584

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

Information, communication technology and 
data processing

426 350

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

70 000

10 000

10 000

70 000

40 000

10 000

70 000

0,00%

40 000

300,00%

10 000

0,00%

612 217

1 715 931

1 554 600

1 554 600

-9,40%

115 000

450 000

80 000

150 000

10 000

350 000

150 931

5 000

5 000

84 600

450 000

20 000

150 000

10 000

330 000

150 000

5 000

5 000

84 600

-26,43%

450 000

0,00%

20 000

-75,00%

150 000

10 000

0,00%

0,00%

330 000

-5,71%

150 000

-0,62%

5 000

5 000

0,00%

0,00%

1 000

33 670

1 000

150 197

400 000

350 000

350 000

-12,50%

4 120 000

179 905 784

250 900 725

250 900 725

39,46%

4 810 047

183 081 715

253 985 205

253 985 205

38,73%

3.4  Budget Outturn

First estimate of the 2019 surplus that remains within the joint undertaking: EUR 

N/A, as the JU is not autonomous.

4  Justification of needs

Commission assessment 

Human Resources

The human resources requested are in line with the 2020 approved budget.

As mentioned last year, there is a difference from the LFS in the structure of the authorised number of staff due to the fact 
that two functions - Legal and Accounting Officers - were downgraded from the TA AD to FG IV (Accounting and 
Audits Assistant; Legal Officer and HR Assistant).

Financial Resources

The payment appropriations requested to cover the operational expenditure in 2021 amount to 250 900 725 EUR. This 
increase in the amount compared to the LFS comes from the final schedule of the activities established by the Work Plan 
2020.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 585

4.1  Human Resources - Joint Undertaking Request

4.1.1  Number of staff requested

16 posts in total. 2 posts were employed in 2019, 12 additional posts are planned - for a gradual set-up of the JU - in 
2020. The last 1 post is foreseen to be filled-up in 2021.

4.1.2  Vacancy rate as of end 2019

DG CNECT is due to return 2 posts and 6 contract agents due to the compensation related to the creation of the EuroHPC 
JU. The posts and contract agents to be returned from the Research budget will be deducted from the relevant budget lines 
of DG CNECT.

4.1.3  Standard abatement (’abatement forfaitaire’) applied

DG CNECT is due to return 2 posts and 6 contract agents due to the compensation related to the creation of the EuroHPC 
JU. The posts and contract agents to be returned from the Research budget will be deducted from the relevant budget lines 
of DG CNECT.

4.1.4 Salary assumption for calculating salary line (% applied)

The estimation of the cost of human resources is based on the total average cost.

As the EuroHPC Joint Undertaking still being set-up and that the recruitment of the staff is progressive over the first 
years, additional 1 full-time equivalent post is for foreseen for 2021.

4.1.5 Correction coefficient used 

N/A

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

With the establishment of its workforce, the Joint Undertaking (JU) will have to organise the recruitment of new staff and 
cover the salaries, social security and other related allowances. As new staff will be employed gradually, the JU will have 
to cover the expenditure arising from the search for suitable candidates (publishing vacancies) and subsequent 
administration costs of the recruitment of new staff members (installation, resettlement and daily subsistence allowances, 
removal and travel expenses). As part of its duties, the JU staff will have to travel to various conferences, meetings and 
workshops related to the activities of the JU and to the actions funded. Finally, the JU will have to cover the costs of the 
annual medical check-up of staff and associated analyses required, complementary health insurance, schooling allowances 
and trainings.

4.2.2  Title 2

The JU will have to ensure that the working conditions of its staff comply with the standards of the EU institutions. To 
allow its staff to perform its work, the JU will need to be equipped with state-of-the-art office equipment and networking 
facilities, allowing using the standard IT toolchain of the EU programmes and institutions. As part of the activities of the 
JU, some meetings (like community workshops) are likely to require big rooms that will have to be rented. There will be 
also the costs of office supplies, correspondence and telecommunications, as well as the running costs related to the

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 586

operational activities - auditing, legal assistance, communication; the costs related to the evaluation, selection and review 
of projects.

4.2.3  Title 3

The main purpose of the Joint Undertaking is the indirect implementation of EU budget in the field of High Performance 
Computing.

In 2021, the EuroHPC Joint Undertaking will implement the R&I actions in the context of Horizon 2020, and in particular 
in the area of Information and Communication Technologies: the Extreme Scale Technologies and Applications; 
Advanced pilots towards the European supercomputers; Pilot on quantum simulator; European Processor Initiative; 
Training and Education on High Performance Computing.

The JU will also acquire the pre-exascale and petascale supercomputers. The acquisition process was launched in 2019 
and will be concluded in 2020. After the acceptance testing, the JU will also cover the operating costs of the pre-exascale 
supercomputers.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

TOTAL

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2 Current building(s) Other comments

5.1.3  Building projects in the planning phase

The Drosbach building [situated 12E Rue Guillaume Kroll, LU-1882 Luxembourg] has been proposed by Luxembourg 
authorities. Negotiations with the hosting country are ongoing. There will be no lease charges until 2026.

5.1.4  Building projects submitted to the European Parliament and the Council

As stated in the article 1 of the Council Regulation (EU) 2018/1488, the seat of the EuroHPC Joint Undertaking shall be 
located in Luxembourg. Negotiations with the hosting country on the building for the EuroHPC JU are ongoing.

5.2  Evaluation

5.3 Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

As stated in the article 18 of the Council Regulation (EU) 
2018/1488 setting up the EuroHPC Joint Undertaking, the 
Protocol on the Privileges and Immunities of the European 
Communities applies to the EuroHPC Joint Undertaking and 
its staff.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 587

6  Budget Outturn

6.1 Calculation budget outturn

Budget outturn

2017

2018

2019

Revenue actually received (+)

Payments made (-)

Carryover of appropriations (-)

Cancellation of appropriations carried over 
(+)

Exchange rate differences (+/-)

TOTAL

6.2  Cancellation of appropriations

6.2.1  Cancellation of commitment appropriations

6.2.2  Cancellation of payment appropriations for the year

6.2.3  Cancellation of payment appropriations carried over

6.3  Justification

6.3.1  Budget outturn

6.3.2  Cancellation appropriations

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - EUROHPC - 588

2.1.9 

Electronic Components and Systems for European Leadership Joint Undertaking - ECSEL

1  Overview

1.1 Creation/modification (legal base)

Decision

Council Regulation (EC) No. 74/2008 on the 
establishment of ARTEMIS Joint Undertaking 
to implement a Joint Technology Initiative in 
Embedded Computing Systems (OJ L 30/52, 
04/02/2008).

Date

20/12/2007

Council Regulation 72/2008 setting up the 
ENIAC Joint Undertaking (OJ L 30/21, 
04/02/2008)

20/12/2007

Mission/ Tasks / Functions

The ARTEMIS JTI on Embedded Computing Systems will contribute to 
the implementation of the Seventh Framework Programme and the Theme 
"Information and Communication Technologies" of the Specific 
Programme "Cooperation". In particular, the ARTEMIS JTI will define 
and implement a "Research Agenda" for the development of key 
technologies for embedded computing systems across different application 
areas in order to strengthen European competitiveness and allow the 
emergence of new markets and societal applications. The ARTEMIS JTI 
will address the design, development and deployment of ubiquitous, 
interoperable and cost-effective, powerful, safe and secure electronic and 
software systems, delivering reference designs and architectures that offer 
common architectural approaches for given ranges of applications, 
middleware that allows seamless connectivity and interoperability and 
integrated system design methods and tools for rapid development and 
prototyping. The JTI also increases the leverage effect of the EU's 
contribution on R&D effort (national and private) and provides a more 
efficient and reliable R&D and innovation framework that removes the 
budget uncertainty, streamlines procedures and shortens time-to-contract.

The ENIAC JTI on Nanoelectronics contributes to the implementation of 
the Seventh Framework Programme and the Theme "Information and 
Communication Technologies" of the Specific Programme "Cooperation". 
In particular, the ENIAC JTI defines and implements a "Research Agenda" 
for the development of key technologies for nanoelectronics based systems 
across different application areas in order to strengthen European 
competitiveness and allow the emergence of new markets and societal 
applications. The ENIAC JTI addresses the design, development and 
deployment of nanoelectronics components in key lead markets as well as 
addresses all supporting technologies, processes, design tools, equipment, 
materials and manufacturing along the whole food chain to produce and 
design these components and integrate them in larger systems. The JTI also 
increases the leverage effect of the EU's contribution on R&D effort 
(national and private) and provides a more efficient and reliable R&D and 
innovation framework that removes the budget uncertainty, streamlines 
procedures and shortens time-to-contract.

Council Regulation 561/2014 of 6 May 2014 
setting up the ECSEL Joint Undertaking (OJ L 
169/152)

06/05/2014

The ECSEL Joint Undertaking shall have the following objectives:

(a) to contribute to the implementation of Regulation (EU) No 1291/2013 
establishing the Horizon 2020 — The Framework Programme for Research 
and Innovation (2014-2020) and in particular part II of Decision No 
2013/743/EU of the Council of 3 December 2013 establishing the Specific 
Programme implementing Horizon 2020 (2014-2020);

(b) to contribute to the development of a strong and globally competitive 
electronics components and systems industry in the Union;

(c) to ensure the availability of electronic components and systems for key 
markets and for addressing societal challenges, aiming at keeping Europe 
at the forefront of technology development, bridging the gap between 
research and exploitation, strengthening innovation capabilities and 
creating economic and employment growth in the Union;

(d) to align strategies with Member States to attract private investment and 
contribute to the effectiveness of public support by avoiding unnecessary 
duplication and fragmentation of efforts, and easing participation for actors 
involved in research and innovation;

(e) to maintain and grow semiconductor and smart system manufacturing 
capability in Europe, including leadership in manufacturing equipment and 
materials processing;

(f) to secure and strengthen a commanding position in design and systems 
engineering including embedded technologies;

(g) to provide access for all stakeholders to a world-class infrastructure for

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - ECSEL - / 589

the design and manufacture of electronic components and 
embedded/cyber-physical and smart systems;

(h) to build a dynamic ecosystem involving Small and Medium-Sized 
Enterprises (SMEs), thereby strengthening existing clusters and nurturing 
the creation of new clusters in promising new areas.___________________

1.2  Seat

Brussels

1.3  Budget line

01 02 99 01 : Completion of previous research programmes (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

14

14

16

1

31

14

14

16

30

100,00%

100,00%

100,00%

0,00%

96,77%

14

14

16

1

31

14

14

16

1

31

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

201 342 169

7 703 242

209 045 411

p.m.

2 996 963

2 996 963

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

3 520 000

1 630 000

3 520 000

1 630 000

3 476 000

1 371 000

203 895 411

217 958 500

3 476 000

1 371 000

200 004 038

209 045 411

223 108 500

4 847 000

204 851 038

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - ECSEL - / 590

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

2 (1)

2 (2)

(3)

6

3 (4)

1

3

1

1

6

2

1

1

3

1

2

5

1

1

2

2

2

3

4

1

1

3

1

3

5

14

14

14

14

14

14

14

14

14

14

14

14

14

14

14

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - ECSEL - / 591

 
 
 
2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

Permanent Temporary 

posts 

posts

posts 

posts

posts 

posts

posts 

posts

posts 

posts

p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

TOTAL

(1) As per second amending budget 2019 (GB Decision 2019.130),  3 AD 12 authorised

(2) As per second amending budget 2019 (GB Decision 2019.130),  1 AD 11 authorised

(3) As per second amending budget 2019 (GB Decision 2019.130),  1 AD 10 authorised

(4) As per second amending budget 2019 (GB Decision 2019.130),  2 AD 8 authorised

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

5 (1)

10 (2)

1 (3)

16

2

9

5

16

5

10

1

16

5

10

1

16

(1) As per second amending budget 2019 (GB Decision 2019.130), 4 FG IV authorised

(2) As per second amending budget 2019 (GB Decision 2019.130), 8 FG III authorised

(3) As per second amending budget 2019 (GB Decision 2019.130), 4 FG II authorised

2.2.2 Seconded National Experts

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

1

1

1

3  Financial Resources

3.1  Revenues

REVENUES

Executed Budget 
2019

Budget 2020

Revenues

Draft Budget 2021

Joint
undertaking
request

Budget forecast

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which funding of European schools Type 2

190 010 000

201 342 169

2 010 000

2 245 000

188 000 000

199 097 169

1 806 500

1 806 500

p.m.

p.m. (1)

VAR
2021/2020
(%)

-100%

-100%

-100%

3 THIRD COUNTRIES CONTRIBUTION

4 522 238

4 844 635

43 537

p.m.

-100%

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REVENUES

Revenues

CONTRIBUTIONS

2019 (executed)

2020

EU budget (including EFTA)( 1)

194 532 238

206 186 804 00

Private members

3 142 162

2 858 607

2021

1 850 037

2 996 963

In kind contributions(2)

273 624 477

273 624 477

273 624 477

(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

4 522 238

4 844 635

43 537

p.m.

-100%

3 142 162

2 858 607

2 996 963

2 996 963

4,84%

5 858519

5 858 519

125 000

5 733 519

203 532 919

209 045 411

4 847 000

2 996 963

-98,57%

(1) The EU contribution to the JU running costs related to the completion activities for the years 2021-2024 was included in the EU 
budget in 2020.

3.2  Financial contributions from EU budget and the other partners and in kind contributions

(1) 
The 2020 EU contribution for administrative costs includes a cash frontloading of EUR 320 000 paid to the JU on 
December 2018, as per ECSEL GB Decision 2018.113 on amending the JU's budget for year 2018 for the second time. 
This cash frontloading refers to a prepayment of EUR 1 000 000 (EUR 320 000.00 from EU and EUR 680 000.00 from 
private members/Industry Associations) cashed by ECSEL JU on December 2018 which has not however been entered in 
ECSEL JU budget for year 2018 neither as revenue, nor as expenditure, not increasing thus the administrative budget for 
year 2018. This prepayment of EUR 1 000 000 has been included in the 2018 Annual Accounts as deferred income (p.20 
of the Annual Accounts of ECSEL JU for the financial year 2018). As far as the Industry Associations cash frontloading 
of EUR 680 000 is concerned, this amount was regularised in financial year 2019. As far as the EU cash frontloading of 
EUR 320 000 is concerned, this amount was a cash frontloading from the EU Budget 2020 and shall be regularised in 
financial year 2020. As a consequence, in 2020, ECSEL JU will recover from EU only the amount of EUR 1 971 393.

(2) 

Indicative amounts for 2020 and 2021.

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3.3  Expenditure

3.3.1 Commitment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Commitment appropriations

Draft Budget 2021

Executed Budget 
2019

Budget 2020

Budget forecast

VAR
2021/2020
(%)

3 476 000

-1,25%

Joint
undertaking
request

3 476 000

3 330 000

3 330 000

2 030 000

2 030 000 (1)

0,00%

0,00%

0,00%

-100%

80 000

66 000

80 000

-23,81%

66 000

-12,00%

1 300 000

1 300 000

1 300 000

3 428 000

3 255 000

2 000 000

1 255 000

3 500

89 000

80 500

3 520 000

3 330 000

2 030 000

10 000

105 000

75 000

1 897 000

1 630 000

1 371 000

1 371 000

-15,89%

505 500

326 000

2 000

70 000

15 000

36 200

523 600

354 000

510 000

310 000

3 000

72 000

15 000

40 000

500 000

114 000

510 000

300 000

72 000

15 000

38 000

270 000

100 000

510 000

0,00%

300 000

-3,23%

-100%

0,00%

0,00%

-5,00%

72 000

15 000

38 000

270 000

-46,00%

100 000

-12,28%

64 700

66 000

66 000

66 000

0,00%

198 207 919

203 895 411

-100%

203 532 919

209 045 411

4 847 000

4 847 000

-97,68%

(1) The amounts mentioned in the table shows the commitments on the JU side for 2021. The EU contribution to the JU running costs 
for 2021 was included in the EU budget in 2020.

3.3.2  Payment appropriations

EXPENDITURE

Payment appropriations

Executed Budget

Budget 2020

Draft Budget 2021

VAR

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Individual budgetary financial statements - ECSEL - / 594

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

(1) H2020: EU contribution EUR 189 458 500 
ECSEL unused appropriations EUR 28 500 000

(2) H2020: EU contribution EUR 120 004 038 
ECSEL unused appropriations EUR 10 000 000

2019

Joint
undertaking
request

Budget forecast

2021/2020
(%)

3 436 457

3 260 151

1 994 851

3 520 000

3 330 000

2 030 000

1 265 300

1 300 000

5 651

95 969

74 686

10 000

105 000

75 000

3 476 000

3 330 000

2 030 000

1 300 000

80 000

66 000

3 476 000

-1,25%

3 330 000

2 030 000

1 300 000

0,00%

0,00%

0,00%

-100%

80 000

-23,81%

66 000

-12,00%

1 683 837

1 630 000

1 371 000

1 371 000

-15,89%

501 779

253 443

1 444

62 683

12 077

49 531

506 983

256 252

510 000

310 000

3 000

72 000

15 000

40 000

500 000

114 000

510 000

300 000

72 000

15 000

38 000

270 000

100 000

510 000

0,00%

300 000

-3,23%

-100%

0,00%

0,00%

-5,00%

72 000

15 000

38 000

270 000

-46,00%

100 000

-12,28%

39 645

66 000

66 000

66 000

0,00%

181 988 692

217 958 500 (1)

200 004 038 (2)

200 004 038 (3)

-8,24%

187 108 986

223 108 500

204 851 038

204 851 038

-8,18%

ECSEL unused appropriations EUR 0 FP7: EU contribution EUR 0

ECSEL unused appropriations EUR 70 000 000 FP7: EU contribution EUR 0

(3)  This amount includes an EU contribution for 2021 of 120 004 038 EUR. The additional 80 000 000 EUR are unused 
appropriations from previous years.

3.4  Budget Outturn

First estimate of the 2019 surplus that remains within the joint undertaking: EUR - 14 192 000 

(As provided by BUDG.DGA1.C.6 in the context of the preparation of the Annual Accounts 2019).

4  Justification of needs

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Commission assessment 

Human Resources

The resources proposed are in line with the resources authorised in 2020. The proposed number of CA's is kept the same 
as in 2020.

Financial Resources

The requested payment appropriations are inferior to the amount proposed in the LFS (Proposal COM (2013)0501) 
because the JU will use additional 80 M EUR of unused appropriations to cover the totality of the needs for 2021.

4.1 Human Resources - Joint Undertaking Request

4.1.1 Number of staff requested

ECSEL JU is not requesting any new post.

The change from CA FGII to FGIII is justified by the fact that within ECSEL JU no FGII staff member is currently 
assigned secretarial tasks exclusively. All FG II and FG III contract agents are currently assigned equivalent tasks.

4.1.2 Vacancy rate as of end 2019

The vacancy rate at the end of 2019 is 6,25% [2 out of 31: 1 SNE (non-successful recruitment) and 1 CA (retirement)].

4.1.3 Standard abatement (’abatement forfaitaire’) applied 

N/A

4.1.4 Salary assumption for calculating salary line (% applied)

The estimation of the cost of human resources is based on the actual staff costs at ECSEL JU. The budget appropriations 
covering staff expenditure for year 2021 are based on the estimate (average Full Time Equivalents on a yearly basis) of 14 
temporary agents,16 contract agents and 1 SNE. Remuneration and social costs are estimated in accordance with the EU 
staff regulations and rules applicable, including pension rights.

4.1.5  Correction coefficient used 

N/A

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

STAFF

A-1100 - Salaries and allowances

This appropriation is intended to cover the cost of remuneration of temporary and contract staff in accordance with the 
Staff Regulations. It also covers the costs of the employer's social security contributions in accordance with the applicable 
Staff Regulations, as well the cost of non-statutory staff like interim and trainees who are contracted for a short period. 
The increase entered already in budget 2020 was for the one part justified by the new contribution agreement signed with 
DG HR concerning the financing by ECSEL JU of the schooling fees of its staff s children attending European Schools 
and for the other part by the staff seniority.

A-1200 - Recruitment & transfer

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This chapter covers the recruitment costs for new staff as well as expenditure foreseen in the relevant provisions of the 
Staff Regulations, e.g. installation allowances for staff changing residence after taking up duties or when they cease 
definitively their duties and settle elsewhere and the daily subsistence allowances due to staff able to prove that they were 
obliged to change their place of residence after taking up duties. In the context of winding-up of Horizon 2020 and thus 
ECSEL JU, no recruitment needs are expected for 2021.

A-1300 - Mission expenses

The missions' appropriation is intended to cover expenditure on transport, payment of daily mission allowances and 
ancillary or exceptional expenses incurred by staff in interest of the service, in accordance with the Staff Regulations. In 
the context of winding-up of Horizon 2020 and thus ECSEL JU, staff missions for 2021 are expected to decrease.

A-1400 - Socio-medical infrastructure & training

This appropriation relates to costs of the annual medical check-up of staff members and the complementary health 
insurance. Under this chapter are also covered the costs for the staff training and the HR tools under the SLA with DG 
HR. In the context of winding-up of Horizon 2020 and thus ECSEL JU, staff trainings for 2021 are expected to decrease.

4.2.2  Title 2

RUNNING COSTS

A-2000 - Buildings and associated costs

The JU is operating since 2011 in its premises located in the White Atrium building, 60 Avenue de la Toison d’Or in 
Brussels. This office location is shared with five other JUs in order to minimise maintenance costs and share a number of 
expenses, such as security and safety of staff and installations, cleaning and maintenance. Common space shared by JUs 
in that location has been augmented from the end of year 2014 to offer more possibilities for meetings. In 2021, the rental 
costs are estimated to remain at the same level as in 2020.

A-2100 - Information and communication technology

This chapter covers the cost for IT infrastructure, service management contract and equipment of ECSEL JU, as well the 
SLAs costs related to services provided by the Commission, such as ABAC and ARES costs, DIGIT procurement fees. In 
2021, the total costs for all these services are estimated to remain at the same level as in 2020.

A-2200 - Movable property and associated costs

This chapter relates to purchase of furniture, office equipment and archiving facilities. In the context of the winding-up of 
Horizon 2020 and thus ECSEL JU, no needs are expected in 2021.

A-2300 - Current administrative expenditure

Under this appropriation are covered the costs related to office supplies and translations and as of 2019, the costs for 
Accounting Services under the SLA signed in 2018 with DG BUDG are included as well. In 2021, these costs are 
estimated to remain at the same level as in 2020.

A-2400 - Postage / Telecommunications

This chapter relates to the costs for internet connections and telecommunications services (including for replacement and 
upgrade) which are expected to remain stable in 2021.

A-2500 - Meetings and representation

The chapter has been included in the budget structure from year 2018 in order to cover the costs of meetings that are 
taking place inside or outside of the JU premises. Under this chapter are also covered the costs of the Governing Board 
and the Public Authorities Board meetings. In 2021, the number of meetings is expected to remain at the same level as in 
2020.

A-2600 - Evaluations

Under this appropriation are covered all the costs related to the selection and evaluation of projects, as well as the costs 
for the remuneration of evaluation experts for the calls launched under H2020 programme. In the context of the winding- 
up of Horizon 2020 and thus ECSEL JU, no evaluations are expected to take place in 2021.

A-2602 - Reviews

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This chapter covers the costs of reviews for the projects selected under both H2020 and FP7 programmes. In the context 
of the winding-up of Horizon 2020 and thus ECSEL JU, a slight increase due to additional needs for reviews is expected 
in 2021.

A-2700 - Innovation

As of 2018, activities related to innovation are now included in the chapter 28.

A- 2800 - Communication

In the context of the winding-up of Horizon 2020 and thus ECSEL JU, communication activities in 2021 are expected 
decrease.

A-2900 - Audits

This appropriation covers external and internal audits needs, legal assistance and related costs for actions initiated under 
FP7 as well as under H2020. In 2021, the needs are estimated to remain at the same level as in 2020.

4.2.3  Title 3

SELECTED PROJECTS AFTER ANNUAL CALLS

B-3100 - FP7 Projects

This shall exclusively cover costs related to payments of FP7 projects. 

B-3100 - H2020 Projects

This shall exclusively cover costs related to payments for H2020 projects.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

1 White Atrium
TOTAL

Brussels

1 538

1 538

32

32

1 570

530 000 Until 2024

Usufruit

BE

1 570

530 000

5.1.2 Current building(s) Other comments 

N/A

5.1.3  Building projects in the planning phase 

N/A

5.1.4  Building projects submitted to the European Parliament and the Council

N/A

5.2  Evaluation

N/A

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - ECSEL - / 598

5.3  Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

The ENIAC JU and ARTEMIS JU are 
granted with the benefit of the provisions 
listed in the Protocol on the Privileges and 
Immunities of the European Communities, 
and have signed with Belgium an 
Headquarters agreement.

As stated in the article 8 of the Council Regulation setting up 
the ENIAC (72/2008 of 20/12/2007) and the Artemis JU 
(74/2008 of 20/12/2007), the Protocol on the Privileges and 
Immunities of the European Communities applies to the 
ENIAC JU and the ARTEMIS JU and their staff.

N/A

On 2 February 2012, a Headquarters agreement has been 
signed with Belgium, in accordance with the provisions of 
Article 17 of Council Regulation setting up the ENIAC 
(72/2008 of20/12/2007).

6  Budget Outturn

6.1 Calculation budget outturn

Budget outturn

2017

2018

2019

288 272 469

-240 640 688

-510 468

439 699

223 895 000

-193 542 000

172 917 000

-187 109 000

47 561 012

30 353 000

-14 192 000

Revenue actually received (+)

Payments made (-)

Carryover of appropriations (-)

Cancellation of appropriations carried over 
(+)

Exchange rate differences (+/-)

TOTAL

6.2  Cancellation of appropriations

6.2.1  Cancellation of commitment appropriations

EUR 0

6.2.2  Cancellation of payment appropriations for the year

EUR 6 181 000

6.2.3  Cancellation of payment appropriations carried over

EUR 38 866 000

6.3  Justification

6.3.1 Budget outturn

Budget Accounts 2019 report as provided by DG BUDG in the context of the preparation of Annual Accounts 2019.

6.3.2 Cancellation appropriations

Budget Accounts 2019 as provided by DG BUDG in the context of the preparation of Annual Accounts 2019.

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2.1.10 

Cyber Security Centre Joint Undertaking - CYBER

1 Overview

1.1  Creation/modification (legal base)

Decision

Date

Mission / Tasks / Functions

COM(2018) 630 final

Proposal for a

REGULATION OF THE EUROPEAN 
PARLIAMENT AND OF THE COUNCIL

establishing the European Cybersecurity 
Industrial, Technology and Research 
Competence Centre and the Network of 
National Coordination Centres

According to articles 3 and 4 of the proposal for Regulation the 
Cybersecurity competence centre has the following mission and tasks:

Mission of the Centre and the Network

1. The Competence Centre and the Network shall help the Union to: (a) 
retain and develop the cybersecurity technological and industrial capacities 
necessary to secure its Digital Single Market; (b) increase the 
competitiveness of the Union's cybersecurity industry and turn 
cybersecurity into competitive advantage of other Union industries.

2. The Competence Centre shall undertake its tasks, where appropriate, in 
collaboration with the Network of National Coordination Centres and a 
Cybersecurity Competence Community.

The Competence Centre shall have the following objectives and related 
tasks:

1. facilitate and help coordinate the work of the National Coordination 
Centres Network (‘the Network’) referred to in Article 6 and the 
Cybersecurity Competence Community referred to in Article 8;

2. contribute to the implementation of the cybersecurity part of the Digital 
Europe Programme established by Regulation No XXX26 and in particular 
actions related to Article 6 of Regulation (EU) No XXX [Digital Europe 
Programme] and of the Horizon Europe Programme established by 
Regulation No XXX27 and in particular Section 2.2.6 of Pillar II of Annex 
I. of Decision No XXX on establishing the specific programme 
implementing Horizon Europe - the Framework Programme for Research 
and Innovation[ref. number of the Specific Programme]. and of other 
Union programmes when provided for in legal acts of the Union];

3.  enhance cybersecurity capabilities, knowledge and infrastructures at the 
service of industries, the public sector and research communities, by 
carrying out the following tasks: (a) having regard to the state-of-the-art 
cybersecurity industrial and research infrastructures and related services , 
acquiring, upgrading, operating and making available such infrastructures 
and related services to a wide range of users across the Union from 
industry including SMEs, the public sector and the research and scientific 
community; (b) having regard to the state-of-the-art cybersecurity 
industrial and research infrastructures and related services, providing 
support to other entities, including financially, to acquiring, upgrading, 
operating and making available such infrastructures and related services to 
a wide range of users across the Union from industry including SMEs, the 
public sector and the research and scientific community; (c) providing 
cybersecurity knowledge and technical assistance to industry and public 
authorities, in particular by supporting actions aimed at 
facilitating access to the expertise available in the Network and the 
Cybersecurity Competence Community;

4.  contribute to the wide deployment of state-of-the-art cyber security 
products and solutions across the economy, by carrying out the following 
tasks: (a) stimulating cybersecurity research, development and the uptake 
of Union cybersecurity products and solutions by public authorities and 
user industries; (b) assisting public authorities, demand side industries and 
other users in adopting and integrating the latest cyber security solutions; 
(c) supporting in particular public authorities in organising their public 
procurement, or carrying out procurement of state-of-the-art cybersecurity 
products and solutions on behalf of public authorities; (d) providing 
financial support and technical assistance to cybersecurity start-ups and 
SMEs to connect to potential markets and to attract investment;

5.  improve the understanding of cybersecurity and contribute to reducing

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 600

skills gaps in the Union related to cybersecurity by carrying out the 
following tasks: (a) supporting further development of cybersecurity skills 
, where appropriate together with relevant EU agencies and bodies 
including eNiSA.

6.  contribute to the reinforcement of cybersecurity research and 
development in the Union by: (a) providing financial support to 
cybersecurity research efforts based on a common, continuously evaluated 
and improved multiannual strategic, industrial, technology and research 
agenda; (b) support large-scale research and demonstration projects in 
next generation cybersecurity technological capabilities, in collaboration 
with the industry and the Network; (c) support research and innovation for 
standardisation in cybersecurity technology

7.  enhance cooperation between the civil and defence spheres with regard
to dual use technologies and applications in cybersecurity, by carrying out 
the following tasks: (a) supporting Member States and industrial and 
research stakeholders with regard to research, development and 
deployment; (b) contributing to cooperation between Member States by 
supporting education, training and exercises ; 
(c) bringing together
stakeholders, to foster synergies between civil and defence cyber security 
research and markets;

8.  enhance synergies between the civil and defence dimensions of 
cybersecurity in relation to the European Defence Fund by carrying out the 
following tasks: (a) providing advice, sharing expertise and facilitating 
collaboration among relevant stakeholders; (b) managing multinational 
cyber defence projects, when requested by Member States, and thus acting 
as a project manager within the meaning of Regulation XXX [Regulation 
establishing the European Defence Fund].

1.2  Seat

[Brussels, Belgium]

1.3  Budget line

01 02 02 31 : Cluster Civil Security for society — Cybersecurity Centre joint undertaking (CYBER)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1  Revenues Overview

10

10

26

1

37

REVENUES

2020

2021

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 601

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

Revenues estimated by the agency

Budget Forecast

284 972 124

7 694 247

292 666 371

Expenditure

2020

2021

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

2  Human Resources

2.1 Establishment plan posts

635 713

635 713

291 394 945

292 666 371

635 713

635 713

20 528 339

21 799 765

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

1

5

1

1

1

1

1

5

1

1

1

1

10

10

p
u
o
r
g

n
o
i
t
c
n
u
F

e
d
a
r
g

d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 602

 
 
 
p
u
o
r
g
n
o
i
t
c
n
u
F

e
d
a
r
g
d
n
a

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

10

10

10

10

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

Function Group I

TOTAL

2.2.2 Seconded National Experts

20

2

4

26

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3  Financial Resources

3.1  Revenues

1

REVENUES

Revenues

Executed Budget

Budget 2020

Draft Budget 2021

VAR

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 603

 
 
 
1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which funding of European schools Type 2

3 THIRD COUNTRIES CONTRIBUTION 
(incl. EEA/EFTA and candidate countries)

- Of which EEA/EFTA (excl. Switzerland)

- Of which candidate countries

4 OTHER CONTRIBUTIONS

5 ADMINISTRATIVE OPERATIONS

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

2019

Joint
undertaking
request

Budget forecast

2021/2020
(%)

284 972 124

284 972 124

1 238 000 (1)

1 238 000

283 734 124

283 734 124

100%

100%

100%

7 694 247

7 694 247

100%

7 694 247

7 694 247

100%

292 666 371

292 666 371

100%

(1) This amount includes only the contribution coming from Digital Europe Programme.

3.2  Financial contributions from EU budget and the other partners and in kind contributions

3.3  Expenditure

3.3.1 Commitment appropriations

Commitment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

635 713

330 000

165 000

635 713

330 000

165 000 (1)

100%

100%

100%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 604

Commitment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

165 000

305 713

165 000

305 713

100%

100%

635 713

635 713

100%

444 795

444 795

100%

1 500

1 500

100%

34 000

34 000

100%

1 500

1 500

100%

153 918

153 918

100%

291 394 945

291 394 945

292 666 371

292 666 371

100%

100%

(1) All the amounts include only the contribution from the Digital Europe Programme.

3.3.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Payment appropriations

Draft Budget 2021

Executed Budget 
2019

Budget 2020

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

635 713

330 000

165 000

165 000

305 713

635 713

330 000

165 000 (1)

165 000

305 713

100%

100%

100%

100%

100%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 605

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Payment appropriations

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

TOTAL

635 713

635 713

100%

444 795

444 795

100%

1 500

1 500

100%

34 000

34 000

100%

1 500

1 500

100%

153 918

153 918

100%

20 528 339

20 528 339

21 799 765

21 799 765

100%

100%

(1) All the amounts include only the contribution from the Digital Europe Programme.

3.4  Budget Outturn

First estimate of the 2019 surplus that remains within the joint undertaking: EUR

4  Justification of needs

Commission assessment 

Human Resources

The human resources requested are in line with the LFS of the proposal COM(2018) 630 final.

Financial Resources

At this stage is not possible to establish the full financial contribution to the Competence Centre because the contribution 
coming from HE programme is to be determined. Therefore, the amounts mentioned in the agency statement include only 
the contribution from the Digital Europe Programme.

4.1  Human Resources - Joint Undertaking Request

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 606

4.1.1  Number of staff requested

4.1.2 Vacancy rate as of end 2019

4.1.3 Standard abatement (’abatement forfaitaire’) applied

4.1.4 Salary assumption for calculating salary line (% applied)

4.1.5 Correction coefficient used

4.1.6 Exchange rate used (if applicable)

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

4.2.2 Title 2

4.2.3  Title 3

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

TOTAL

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

Host country 
(grant or 
support)

Building
present
value(€)

5.1.2  Current building(s) Other comments

5.1.3  Building projects in the planning phase

5.1.4  Building projects submitted to the European Parliament and the Council

5.2  Evaluation

5.3 Privileges and immunities

Joint undertaking privileges

Protocol of privileges and immunities / diplomatic status

Education / day care

Privileges granted to staff

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 607

Joint undertaking privileges

Privileges granted to staff

6  Budget Outturn

6.1 Calculation budget outturn

Budget outturn

2017

2018

2019

Revenue actually received (+)

Payments made (-)

Carryover of appropriations (-)

Cancellation of appropriations carried over 
(+)

Exchange rate differences (+/-)

TOTAL

6.2  Cancellation of appropriations

6.2.1  Cancellation of commitment appropriations

6.2.2  Cancellation of payment appropriations for the year

6.2.3  Cancellation of payment appropriations carried over

6.3  Justification

6.3.1  Budget outturn

6.3.2  Cancellation appropriations

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - CYBER - / 608

2.2 

Fusion for Energy (F4E)

1 Overview

1.1 Creation/modification (legal base)

Decision

Date

Mission/ Tasks / Functions

Council Decision (EURATOM)

n° 198/2007 establishing the 
European Joint Undertaking for 
ITER and the Development of 
Fusion Energy and conferring 
advantages upon it

(OJ L 90/58)

27/03/2007 The European Joint Undertaking for ITER and the Development of Fusion 
Energy (F4E) is established in Barcelona, Spain, for a period of 35 years 
starting on 19 April 2007 with the main tasks of provision:

(a)  EURATOM contribution to ITER International Fusion Energy Organization 
and to the Broader Approach activities with Japan for the rapid realisation of 
fusion energy;

(b) programme activities for DEMO construction (demonstration fusion reactor) 
incl. International Fusion Materials Irradiation Facility (IFMIF);

(c)  components, equipment, materials and other resources (incl. financial and 
human resources) to ITER Organisation and to Broader Approach;

F4E is supervising the preparation of ITER project site in Cadarache (France) 
and the coordination of scientific and technological research and development 
activities in support of EURATOM contribution to ITER Organisation and to 
the Broader approach with Japan

Council Decision (EURATOM)

13/12/2013 The purpose of this Council decision is to allow the financing of the activities 

n° 791/2013 amending Decision

n° 2007/198 (OJ L 349/100)

Council Decision (EURATOM)

n° 2015/224 amending Decision

n° 2007/198 (OJ, L 37/8)

carried out by the Joint Undertaking for the period 2014-2020.

10/02/2015 The F4E legal base was amended in order to improve the management and the 
governance of the Joint Undertaking and to take into account the amendments to 
the EURATOM Treaty introduced by the Lisbon Treaty. The reference to the 
provisions on the Court of Justice was updated. Administration and 
Management Committee, Procurement and Contracts Committee and Bureau to 
assist the Governing Board were created.

1.2 Seat

Barcelona, Spain

1.3 Budget line

01 04 01 : Construction, operation and exploitation of the ITER facilities — European Joint Undertaking for ITER — Fusion for 
Energy (F4E)

01 04 99 01 : Completion of previous ITER programmes (prior to 2021)

1.4 Human Resources Overview

Human Resources

2019

2020

2021

Administrators (AD)

Assistants (AST)

Assistants/Secretaries (AST/SC)

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

245

38

230

43

93,88%

113,16%

243

37

243

37

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 609

Human Resources

2019

2020

2021

Authorised
Budget

Actually filled as 
of 31/12/2019

Occupancy
rate(%)

Authorised
Budget

Draft Budget 
Request

283

178

3

464

273

165

2

440

96,47%

92,70%

66,67%

94,83%

280

170

3

453

280

170

3

453

ESTABLISHMENT PLAN POSTS

Contract Agents (CA)

Seconded National Experts (SNE)

TOTAL STAFF

1.5  Financial Resources Overview

1.5.1 Revenues Overview

REVENUES

2020

2021

Revenues estimated by the agency

Budget Forecast

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

359 455 340

513 968 080

873 423 420

633 593 734

857 567 197

186 100 000

221 050 000

819 693 734

1 078 617 197

607 211 868

165 600 000

772 811 868

EU contribution

Other Revenue

TOTAL REVENUES

1.5.2 Expenditure Overview

Expenditure

2020

2021

Title 1 - Staff expenditure

Title 2 - Infrastructure and operating 
expenditure

Title 3 - Operational expenditure

TOTAL EXPENDITURE

Commitment
appropriations

Payment
appropriations

Commitment
appropriations

Payment
appropriations

52 007 284

52 007 284

54 775 000

54 775 000

7 938 700

7 938 700

8 533 000

8 533 000

813 477 436

759 747 750

1 015 309 197

709 503 868

873 423 420

819 693 734

1 078 617 197

772 811 868

2  Human Resources

2.1 Establishment plan posts

p
u
o
r
g

n
o
i
t
c
n
u
F

e
d
a
r
g

d
n
a

AD 16

AD 15

AD 14

AD 13

AD 12

AD 11

AD 10

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

Permanent
posts

Temporary
posts

5

14

14

3

1

2

7

21

23

28

1

6

9

21

22

9

11

5

1

5

14

15

2

1

3

9

21

27

31

5

13

14

2

1

3

10

21

29

33

5

13

14

2

1

3

10

21

29

33

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 610

 
 
 
c-
3
O 4)
S- -Ö
ÜSj « 
tí
O

y c 

s
fe

AD 9

AD 8

AD 7

AD 6

AD 5

AD
TOTAL

AST 11

AST 10

AST 9

AST 8

AST 7

AST 6

AST 5

AST 4

AST 3

AST 2

AST 1

AST
TOTAL

AST/SC 6

AST/SC 5

AST/SC 4

AST/SC 3

AST/SC 2

AST/SC 1

AST/SC
TOTAL

TOTAL

GRAND
TOTAL

2019

2020

2021

Authorised Budget

Actually filled as of 
31/12/2019

Authorised Budget

Request of the Agency Draft Budget Request

Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary Permanent Temporary

posts

posts

posts

posts

posts

posts

posts

posts

posts

posts

1

1

2

39

37

21

25

1

9

1

1

1

55

32

20

26

41

33

21

16

1

2

1

42

33

21

12

42

33

21

12

1

2

1

1

2

1

40

205

38

192

40

203

38

205

38

205

4

2

4

1

1

3

9

11

3

1

3

2

1

2

2

2

1

5

9

8

7

5

1

4

1

6

4

1

6

4

1

1

2

5

9

8

1

1

2

5

9

8

1

2

4

9

9

2

11

27

13

30

11

26

11

26

11

26

51

232

51

222

51

229

49

231

49

231

283

273

280

280

280

2.2  External personnel

2.2.1 Contract Agents

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group IV

Function Group III

Function Group II

104

50

24

99

52

14

97

50

23

97

50

23

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 611

Contract agents

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

Function Group I

TOTAL

2.2.2 Seconded National Experts

178

165

170

170

Seconded National Experts

Authorised 2019

Recruited as of 
31/12/2019

2020 estimate

Draft Budget 2021 
estimate

TOTAL

3

2

3

3

3  Financial Resources

3.1  Revenues

3.1.1 Revenues Commitment Appropriations

REVENUES COMMITMENT 
APPROPRIATIONS

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which recovery from previous years 
administrative

- Of which recovery from previous years 
operational

3 THIRD PARTIES CONTRIBUTION

- Of which ITER Host State contribution

- Of which Membership contribution

4 MISCELLANEOUS REVENUE

5 ADMINISTRATIVE OPERATIONS

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

Revenues Commitment Appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

403 538 332

359 455 340

922 213 174

857 567 197

138,57%

49 517 000

52 781 500

62 483 826

62 483 826

18,38%

353 058 200

305 609 356

858 905 174

794 259 197

159,89%

963 132

1 064 484

824 174

824 174

-22,58%

135 600 000

85 045 115

207 500 000

191 200 000

124,82%

130 000 000

78 945 115

201 000 000

184 700 000

133,96%

5 600 000

1 604 231

6 100 000

6 500 000

6 500 000

771 042

6,56%

-100%

12 894 716

58 475 882

29 850 000

29 850 000

-48,95%

176 071 166

369 676 041

176 071 166

369 676 041

176 071 166

369 676 041

-100%

-100%

-100%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 612

REVENUES COMMITMENT 
APPROPRIATIONS

Revenues Commitment Appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

3.1.2 Revenues Payment Appropriations

REVENUES PAYMENT APPROPRIATIONS

729 708 445

873 423 420

1 159 563 174

1 078 617 197

23,49%

Revenues Payment Appropriations

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

1 REVENUE FROM FEES AND CHARGES

2 EU CONTRIBUTION

569 253 760

633 593 734

627 820 000

607 211 868

-4,16%

- Of which Administrative (Title 1 and Title 2)

- Of which Operational (Title 3)

- Of which recovery from previous years 
administrative

- Of which recovery from previous years 
operational

3 THIRD PARTIES CONTRIBUTION

- Of which ITER Host State contribution

- Of which Membership contribution

4 MISCELLANEOUS REVENUE

5 ADMINISTRATIVE OPERATIONS

6 
RENDERED AGAINST PAYMENT

REVENUES FROM SERVICES

CORRECTION OF BUDGETARY

7 
IMBALANCES

8 INTERESTS GENERATED

9 UNUSED APPROPRIATIONS FROM 
PREVIOUS YEARS

From year N-1

- Of which Administrative

- Of which Operational

From year N-2

- Of which Administrative

- Of which Operational

From year N-3

- Of which Administrative

- Of which Operational

TOTAL

49 517 000

52 781 500

62 483 826

62 483 826

18,38%

502 500 568

579 495 500

564 512 000

543 903 868

-6,14%

963 132

1 064 484

824 174

824 174

-22,58%

16 273 060

252 250

-100%

150 600 000

156 100 000

135 600 000

135 600 000

-13,13%

145 000 000

150 000 000

129 100 000

129 100 000

-13,93%

5 600 000

1 604 231

6 100 000

6 500 000

6 500 000

6,56%

7 414 845

13 367 718

30 000 000

30 000 000

124,42%

32 314 864

16 632 282

32 314 864

16 632 282

5 461 798

26 853 066

16 632 282

-100%

-100%

-100%

761 187 700

819 693 734

793 420 000

772 811 868

-5,72%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 613

3.2  Financial contributions from EU budget and the other partners and in kind contributions

The F4E budget is composed of contributions from EURATOM, France as ITER Host State, and the F4E Members 
(EURATOM members and Switzerland). F4E receives additional contributions from ITER Organisation (IO) for the 
implementation of the changes in the ITER procurement at IO request (mainly Reserve Fund). The source of F4E revenue 
is almost constant from one year to the other. For 2019, the main contributors to F4E budget were the EURATOM (79.5 
%) and ITER Host State (17.1 %), F4E members (0.6 %), Reserve Fund and miscellaneous revenue (2.8 %). There is no 
in-kind contribution to the F4E Budget, except the premises hosting the Joint Undertaking provided by the Spain free of 
charge. For the year 2019, this service in-kind amounts to about MEUR 2.9.

3.3  Expenditure

3.3.1 Commitment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

50 069 918

52 007 284

54 775 000

54 775 000

5,32%

45 110 444

46 887 284

49 366 000

49 366 000

34 305 039

35 298 784

37198 000

37198 000

10 805 405

11 588 500

12 168 000

12 1 68 000

5,29%

5,38%

5,00%

488 024

890 000

360 500

597 398

6 000

45 000

891 000

460 000

343 200

676 000

10 000

46 000

685 000

800 000

350 000

689 000

10 000

47 000

685 000

-23,12%

800 000

73,91%

350 000

689 000

10 000

47 000

1,98%

1,92%

0,00%

2,17%

4,98%

2 572 552

2 693 800

2 828 000

2 828 000

7 493 923

7 938 700

8 533 000

8 533 000

7,49%

1 396 500

1 619 000

1 460 000

1 460 000

-9,82%

3 565 429

3 642 200

3 960 000

3 960 000

8,73%

158 000

1 249 488

370 600

454 198

231 000

1 410 000

358 000

347 500

369 000

369 000

59,74%

1 438 000

1 438 000

1,99%

531 000

469 000

531 000

48,32%

469 000

34,96%

26 000

46 000

40 000

40 000

-13,04%

273 708

285 000

266 000

266 000

-6,67%

670 541 032

813 477 436

1 101 767 174

1 015 309 197

24,81%

ITER construction including site preparation

482 595 362

640 213 356

807 442 174

737 284 197

15,16%

Technology for ITER

1 471 436

3 110 000

6 875 000

6 875 000

121,06%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 614

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

Commitment appropriations

Technology for Broader approach & DEMO

4 268 810

17 401 159

41 600 000

41 600 000

139,06%

Other Expenditure

ITER construction - from ITER host state 
contribution

Appropriation acrruing from Third Parties to 
specific item of expenditure

TOTAL

14 387 575

13 995 491

15 000 000

15 000 000

7,18%

144 944 913

78 945 115

201 000 000

184 700 000

133,96%

22 872 936

59 812 315

29 850 000

29 850 000

-50,09%

728 104 873

873 423 420

1 165 075 174

1 078 617 197

23,49%

3.3.2 Payment appropriations

EXPENDITURE

Title 1 - Staff expenditure

Salaries & allowances

- Of which establishment plan posts

- Of which external personnel

Expenditure relating to Staff recruitment

Mission expenses

Socio-medical infrastructure

Training

External Services

Receptions, events and representation

Social welfare

Other Staff related expenditure

Title 2 
expenditure

- Infrastructure and operating

Rental of buildings and associated costs

Information, communication technology and 
data processing

Movable property and associated costs

Current administrative expenditure

Postage / Telecommunications

Meeting expenses

Running costs in connection with operational 
activities

Information and publishing

Studies

Other 
expenditure

infrastructure 

and 

operating

Title 3 - Operational expenditure

Payment appropriations

Draft Budget 2021

Executed Budget 
2019

Budget 2020

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

50 479 724

52 007 284

54 775 000

54 775 000

5,32%

45 235 651

46 887 284

49 366 000

49 366 000

34 305 039

35 298 784

37198 000

37198 000

10 930 612

11 588 500

12 168 000

12 1 68 000

5,29%

5,38%

5,00%

424 347

1 435 095

360 500

469 634

5 111

45 000

891 000

460 000

343 200

676 000

10 000

46 000

685 000

800 000

350 000

689 000

10 000

47 000

685 000

-23,12%

800 000

73,91%

350 000

689 000

10 000

47 000

1,98%

1,92%

0,00%

2,17%

4,98%

2 504 386

2 693 800

2 828 000

2 828 000

7 194 414

7 938 700

8 533 000

8 533 000

7,49%

1 386 310

1 619 000

1 460 000

1 460 000

-9,82%

3 564 069

3 642 200

3 960 000

3 960 000

8,73%

146 894

1 159 925

370 078

331 117

231 000

1 410 000

358 000

347 500

369 000

369 000

59,74%

1 438 000

1 438 000

1,99%

531 000

469 000

531 000

48,32%

469 000

34,96%

26 000

46 000

40 000

40 000

-13,04%

210 021

285 000

266 000

266 000

-6,67%

681 229 294

759 747 750

730 112 000

709 503 868

-6,61%

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 615

Payment appropriations

EXPENDITURE

Executed Budget 
2019

Budget 2020

Draft Budget 2021

Joint
undertaking
request

Budget forecast

VAR
2021/2020
(%)

ITER construction including site preparation

506 485 473

549 787 750

540 412 000

519 803 868

-5,45%

Technology for ITER

Technology for Broader approach & DEMO

Other Expenditure

ITER construction - from ITER host state 
contribution

Appropriation acrruing from Third Parties to 
specific item of expenditure

TOTAL

6 742 102

8 337 082

7 372 404

4 760 000

4 100 000

4 100 000

-13,87%

10 200 000

11 500 000

11 500 000

12,75%

15 000 000

15 000 000

15 000 000

0,00%

147 198 145

150 000 000

129 100 000

129 100 000

-13,93%

5 094 088

30 000 000

30 000 000

30 000 000

0,00%

738 903 432

819 693 734

793 420 000

772 811 868

-5,72%

3.4  Budget Outturn

The first estimate of the 2019 surplus that remains within the joint undertaking amounts to EUR 824 174.

4  Justification of needs

Commission assessment 

Human Resources

For DB2021, F4E requests 453 positions, identical number as for 2020. The figure includes the reduction of two CA 
positions due to the externalisation of TB04 contract novation to ITER Organisation. The externalisation was agreed in 
July 2018, while the draft MFF 2021-2027 was adopted a month earlier. The detailed establishment plan for 2021 
corresponds with the budget 2020. However, the grades distribution appears to be ambitious compared to the actually 
filled in posts as at 31 December 2019. One AD 13 post is converted from permanent to temporary following a departure. 
Further information on Human Resources is provided in section 4.1.1.

Financial Resources

The Commission reviewed the amounts requested for the project needs in 2021, for commitment and payment (both 
revenue and expenditure). The requested overall financial resources need to reflect the Commission MFF 2021-2027 
proposal from May 2020 and the cut of the Euratom contribution to F4E of 7.5 % compared to the 2018 Commission 
proposal. The cut is only in Title 3 and is supported by a corresponding amendment of the 2021 project plan. The Title 1 
of EUR 54.8 million (increase by EUR 2.8 million, 5.32 % to budget 2020) reflects the requested detailed establishment 
plan. It should be noted that the current 2020 forecast for Salaries and allowances is EUR 0.7 million higher than budget 
2020. The increase of EUR 594,300 (7.49 %) in Title 2 for DB2021 compared to budget 2020 is comprehensively 
justified in section 4.2.2. The EU Contribution for DB2021 administrative expenditure increased compared to 2020 by 
EUR 9.7 million (18.4 %), which is partially explained by the new allocation of members’ contribution of EUR 6.5 
million to operational expenditure (Title 3). The members’ contribution previously funded administrative expenditure. 
The Title 3 amounts to EUR 1,015 million, which is an increase of 24.8 % compared to 2020. The figure is explained in 
detail in section 4.2.3 below.

4.1  Human Resources - Joint Undertaking Request

4.1.1  Number of staff requested

For 2021 F4E requests 453 positions, of which 280 establishment plan posts (50 permanent and 230 temporary posts) and 
173 external positions (170 contract agents (CA) and 3 seconded national experts (SNE)). The staff figures for 2021 are

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 616

within the limits set by the Legislative Financial Statement (LFS) to the Commission Proposal 445 (2018) on F4E budget 
under MFF 2021-2027. The total staff number in 2021 shall remain on the same level of 2020.

Nonetheless, for 2021 the following changes are requested inside the establishment plan (with a neutral impact on the 
overall staff figures):

• 
• 

a conversion of 1 permanent AD 13 post into 1 temporary AD 13 post, following the departure of 1 official;
a conversion of 1 permanent AD 12 post into 1 temporary AD 11 post following the transfer of 1 F4E official to 
the European Commission (according to the F4E policy, permanent posts that become vacant shall be converted 
into temporary posts of an equivalent grade during the F4E annual budgetary procedure).

4.1.2  Vacancy rate as of end 2019

The vacancy rate was 5.17 % at the end of 2019, based on the actually filled establishment plan and external staff. Out of 
283 establishment plan posts, 10 remained vacant (3.53 %) and out of 181 external staff, 14 positions were not filled (7.73 
%). Due to the reduction of 9 positions (3 TA and 6 CA) in line with the agreement for phasing out of short-term 
positions (21 TA and 24 CA) granted to F4E in 2015 and 2016 along with the reduction of 2 CA as part of the 
externalisation of TB4 contract novation and departure of 1 TA at the beginning of 2020, the above rates at 1 January 
2020 become 3.09 %, resp. 2.86% for the establishment plan and 3.47 % for the external personnel.

4.1.3  Standard abatement (’abatement forfaitaire’) applied 

N/A

4.1.4  Salary assumption for calculating salary line (% applied)

The average annual costs for salaries for 2021 are estimated at EUR 129 000 for officials and temporary agents and EUR 
61 500 for contract agents based on the staff costs from 2019 to 2020. The indirect costs related to recruitment (selection, 
medical visit, removal, etc.) are not included in the average staff costs. The annual salary adjustment for 2021 is set at 2 
% that will be later adjusted by the official EU salary update and the change in the Spanish correction coefficient by the 
end of 2021. The vacancy rate applied for the calculation of the salaries in 2021 amounts to 2 %.

4.1.5  Correction coefficient used

The correction coefficient for Spain decreased from 91.7 % to 91.6 % at the end of 2019.

4.1.6  Exchange rate used (if applicable) 

N/A

4.2  Financial Resources - joint Undertaking Request

4.2.1  Title 1

Under Title 1, the expenditure for salaries and allowances marks an increase of 5.3 % in draft budget 2021 compared to 
the adopted 2020 budget due to the annual salary adjustment of 2.5 % and other factors (allowances, promotions, 
advancements in step). The expenditure related to staff recruitment is 23 % lower for draft budget 2021 (MEUR 0.7) 
compared to budget 2020 (MEUR 0.9), but aligned with the lower planned needs for 2020 (MEUR 0.7) as updated in 
January 2020. The missions expenses (MEUR 0.8) appear much higher in 2021 compared to 2020 (MEUR 0.5) but 
remain still below their 2019 levels (MEUR 0.9). After the F4E request for budget 2020 was submitted, a more precise 
allocation has been implemented between missions for F4E staff (Title 1) and missions linked directly to the operational 
project activities (Title 3 “Other expenditure”). The 2.0 % increase in the costs for the socio-medical infrastructure is 
linked to the new framework contract for Medical Services Lot 2 (medical advice). The 5 % increase in other staff related 
expenditure is due to the higher schooling costs and increased number of traineeships from 16 to 27.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 617

4.2.2  Title 2

Title 2 will increase by 7.5 % in 2021 compared to 2020 linked to various items under this chapter. The building’s rental 
and associated costs will decrease by 9.8 % due to reallocation of the costs for extra 500m2 (two office modules for 
external experts) from Title 2 to Title 3 (chapter “Other expenditure”) after F4E has submitted its request for budget 2020. 
The 8.7 % increase in the ICT costs is due to certification in the area of Business Continuity and IT Security in 2021. The 
movable property will increase by 60 % as the purchase of new furniture for the extra office area, replacement of the 
telecommunication/audio-visual equipment and partially of the car park are foreseen for 2021.

The current administrative expenditure will be 2 % higher in 2021, linked to a four years contract for technology 
brokerage services signed in December 2019 and a call for market experts for on-demand pre-procurement activities.

The postage and telecommunications will increase by 48.3 % due to the outsourcing of unified telecommunications that 
were moved from chapter “ICT and data processing” within Title 2. The meeting expenses will increase by MEUR 0.1 in 
2021 mainly linked to the experts services on the F4E annual assessment (reassigned from chapter “Current 
administrative expenditure”) and for the F4E statutory committees.

4.2.3  Title 3

The F4E operational budget 2021 is based on the preliminary Work Programme 2021 that provides an indicative 
information of the main activities to be carried out in 2021 for delivering the EU obligations to ITER and Broader 
Approach, taking into consideration the EURATOM contribution to F4E budget foreseen for 2021 by the LFS to the 
Commission proposal No 445 (2018), the contributions from the ITER Host state and the F4E members for 2021.

The F4E operational activities are covered mainly under two budget chapters: ITER construction including the site 
preparation and ITER Host State (IHS) contribution for the ITER construction that complements the first chapter for the 
ITER construction. The biggest part of the operational budget for 2021 will be spent for the provision of the cash 
contribution to ITER due for year 2022, followed by the Buildings and Power supplies for the ITER site in Cadarache, 
“In-Vessel”, Broader Approach, Cash to Japan, Antenna and Plasma Engineering, Diagnostics, Cryoplant and Fuel cycle, 
Remote handling, Neutral Beam, Test Blanket Module (TBM), Vacuum Vessel and Magnets.

The activities foreseen for 2021 are outlined below indicating whether they are required for ITER First Plasma (FP) or not 
(non-FP).

Magnets (FP): All major contracts have been signed and manufacturing of both TF Coils and PF Coils is ongoing. In 
2021, the major deliveries include three TF Coils and one PF Coil (PFC #02). Extensions, modifications or amendments 
to existing contracts (some of them being triggered by IO i.e. Project Change Requests (PCR), Non-Conformities on free 
issue items, etc.), new framework contracts and/or task orders may have to be signed to support the production (i.e., 
inspectors, other external resources, workshop materials, tests, etc.).

Main Vacuum Vessel (FP): All major contracts have been signed and manufacturing activities are underway. In 2021, the 
first Sector deliveries are planned together with the contracts for the transportation to Cadarache of the five sectors. 
Extensions, modifications or amendments to existing contracts (some of them being triggered by PCRs) may have to be 
signed to meet the schedule. Depending on the project needs, specific contracts for support activities (i.e Inspectors, 
Documentation Support, Engineering and Analysis etc.) will continue to be issued.

Blanket System (non-FP) and Divertor (non-FP): High heat flux testing will be carried out on Blanket First Wall panel 
and Divertor Inner Vertical Target full-scale prototypes. As for the blanket system, contracts for procurement of 
Beryllium and CuCrZr series will be awarded and for the first 30 degree sector pipe bundles of the Blanket Cooling 
Manifold. In the area of Divertor, the procurement arrangements (PAs) for the Divertor rails will be signed as well as the 
contract for Stage 2 of the Cassette Body Series Production. External support will be needed to follow-up activities.

Remote Handling (partly FP): The design activities will continue in preliminary and final design phases through existing 
or new contracts. Divertor RH systems will further develop the final design supported in some areas by laboratory tests. 
Cask & Plug RH systems will continue final design development of FP components and gradually moving from 
preliminary design to final design of non-FP cask systems. Neutral Beam RH systems FP components will continue final 
design development and prototyping; for remaining items the transition from preliminary design to final design will be the 
main area of activities, supported in some areas by laboratory tests. In-Vessel Viewing systems will focus on final design 
activities, validated by prototyping. Complementary RH technology activities will be implemented (design and tests) 
aiming at manufacturing of first components.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 618

Crvoplant (FP), Vacuum Pumping (FP) and Fuel Cycle (Partly FP): The installation work will continue for the Cryoplant. 
Contracts planned for 2021: manufacturing and testing of the NB Front End Cryodistribution System; cryostat leak 
detection and localization (in the area for vacuum pumping); Waste Management Systems Preliminary Design (Fuel 
Cycle). Procurement arrangements will be signed for Water Detritiation system, Isotope Separation System and Radwaste 
Treatment and Storage.

Antennas and Plasma Engineering (partly FP): In 2021 the main contract for manufacturing, assembling & testing of the 
EC Upper Launcher Port Plug is foreseen to be signed and smaller contracts for Launcher Instrumentation and ancillaries, 
R&D contracts for EC ex-vessel components, support contracts to manufacturing and industrial inspection.

Neutral Beam Heating and EC Power Supplies and Sources (non-FP): PAs are planned to be signed for NB Passive 
Magnetic Shield, Active Correction Coils and NB Tooling for Assembly. Specific contracts will be signed for PRIMA 
assembly as well as for MITICA control system and the contract for NBI-1&2 Drift Duct. Extensions, modifications or 
amendments to existing contracts may have to be signed to meet the schedule. Sets of HV power supplies for the EC will 
be delivered during the year and the installation and commissioning on ITER site completed for the first sets.

Diagnostics (partly FP): Manufacturing activities for several Diagnostic components and systems, most of them for FP 
will continue. Some FP components of the Magnetics diagnostic and the Tokamak electrical services will be delivered in 
2021. Additional contracts will be launched for components of the collective Thomson scattering system, supporting 
platforms for the in-vessel bolometer cameras, and different components (in-port and ex-port) for the wide-angle viewing 
system, among others. Design for less mature Diagnostics systems will progress mainly under new specific grants on the 
on-going FPAs. Some contracts are also envisaged for the integration software and bespoke instrumentation hardware for 
the magnetics diagnostics, and a framework contract for the design of the core plasma Thomson scattering system.

Test Blanket Systems (non-FP, non-in-kind contribution): The preliminary design phase will continue with new task 
orders for TBM Sets, Ancillary Systems, Safety and Accidental Analyse and TBM Set Fabrication Development and 
Manufacturing studies and, when needed, in support services, e.g. consultancy services of an Agreed Notified Body, 
materials storage and preparation, materials transportation and Engineering support. Some activities will be executed 
under the ITER TBM Project Team Funding scheme. The collaboration with EUROfusion will continue.

Site, Buildings and Power Supplies: RFIOC (Ready for IO Contractors) for the Tokamak building (remaining areas L3, 
L4, L5) and for the Tritium building (levels B2, B1, L1) are foreseen. The contracts for Architect Engineer Design for 
Buildings 21, 23, 24 (Hot Cell Complex), as well as for the Support to the Owner will be signed. Task orders for 
Completion and Final Fitting works and engineering consultancy are planned and commitments for the ITER site security 
services, Site Cooperation Agreement, ITER Host agreement and Health & Safety joint contract with ITER Organization. 
Amendments to the ongoing contracts will be implemented in case of changes and exercise of options to service and 
construction contracts in relation with PCRs, input data delays and re-allocation of scope between contracts.

Cash contributions to the ITER organization will be made as well as cash to Japan under the obligations set out in the 
agreement with Japan (Annex C of PA for the Cadarache NB power supplies).

Technical Supporting Activities in 2021 include task orders, amendments, indexation and release of options of existing 
contracts for services provided by experts, quality control inspection services for manufacturing activities, all engineering 
unit domains: System Design-Mechanical Engineering, CAD Data Management, Material-Manufacturing Technologies 
and Processes, Analysis and Codes, Metrology, I&C-CODAC, other Domestic Agencies’ components Transportation and 
project management activities (on QA, system engineering, PM tools, planning, risk and cost). Existing framework 
contracts will be renewed and a few new ones will be signed i.e. for bespoke electronic integration and manufacturing 
services, support to System Engineering, Project Management, and Engineering activities.

The activities under the Broader Approach (BA) in 2021 will be based on the Project Plans set by the BA Steering 
Committee, following the conclusion of a new Joint Declaration for BA-Phase II:
♦Satellite Tokamak Programme (STP, or JT-60SA): F4E carries out activities through grants, framework contracts (task 
orders) or supply and service contracts, expert contracts and specific contracts for on-site health and safety services. 
Concerning the operation/enhancement phase of the project, the activities in 2021 foresee the procurement of critical 
spare parts and engineering services for EU already supplied systems and components, and selected machine 
enhancements and diagnostics in collaboration with EUROfusion. Critical contracts for fabrication of the JT-60SA 
Actively Cooled Divertor and Error Field Correction Coils power supplies will also be launched.
♦IFMIF/EVEDA: Additional contracts are foreseen for operation and reliability of the beam availability together with 
expert contracts and contracts for on-site health and safety services. Preparation for later operation phases will continue.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 619

•IFERC: The Computer Simulation Centre objective is to provide high power computer (HPC) resources for JA and EU 
scientists in order to advance simulation studies for ITER, JT-60SA and fusion reactors in general (e.g. DEMO). CSC will 
foster collaboration research projects between JA and EU by sharing computer resources and by further jointly 
developing state-of-the art models.

REC activities will focus on collaborative activities with JT-60SA, ITER, and the IFMIF-EVEDA LIPAc accelerator. 
Collaboration under the ITER BA agreement will start in April 2020. For DEMO design (performed in collaboration with 
EUROfusion), priority will be given to activities directly relevant for ITER and JT-60SA exploitation. Activities in fusion 
materials R&D will continue to support ITER and the materials database for future reactors such as DEMO.

5  Other information

5.1  Buildings

5.1.1 Current building(s)

# Building Name and

Location

SURFACE AREA(in m2)

RENTAL CONTRACT

type

1 Torre 

Diagonal
Litoral B3, Josep Pla 
2

Barcelona

Office
space

non­
office

Total

RENT
(€/year)

Duration

Type

8 750

750

9 500

Long-term, until 
2042

rental 
agreement

lease

Host country 
(grant or 
support)

Building
present
value(€)

Rent paid by 
Spain, with 
the exception 
of EUR 145 
000 paid by 
F4E

TOTAL

8 750

750

9 500

5.1.2 Current building(s) Other comments

According to the Host agreement with the Kingdom of Spain from 2007, the F4E seat is set in Barcelona.

Spain provides the premises free of charge. A long-term agreement was concluded in May 2016 until 2042, between 
Spain, the building’s owner and F4E. Spain together with the building’s owner offered to cover the refurbishment works 
of ca. MEUR 1.5 for an extension of approximately 1 000 m2 in the same building for offices/meeting rooms/main 
reception and a cafeteria. The works are expected to start in 2020. F4E shall cover the expenditure for the additional 
office space and the operation of the cafeteria. Following a decision of the F4E Governing Board, discussions with the 
Host state are still ongoing on the costs for the refurbishment of the other floors occupied by F4E.

F4E covers the costs for two additional office modules (500 m2) to accommodate the external experts from services 
contracts working on F4E site as the office area made available via the Host agreement was not sufficient to host them. 
F4E requested officially the Spanish Authorities to cover these expenses but no answer has been received yet.

5.1.3  Building projects in the planning phase 

N/A

5.1.4  Building projects submitted to the European Parliament and the Council 

N/A

5.2  Evaluation

In accordance with Article 5b of the Council Decision establishing F4E, a mid-term progress report of the Joint 
undertaking was completed by the Commission in March 2019 focusing on the European contribution to ITER through 
F4E during the period 2014-2017. The evaluation shows that although ITER project has suffered significant delays and 
cost overruns since its inception, the management turnaround implemented from 2015 onwards has had a positive effect. 
Within its current baseline (scope, cost, and schedule) adopted in 2016, ITER is on track in terms of schedule and budget.

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 620

The Broader Approach projects are also progressing well within their own baselines. The obligations for DEMO 
preparation are in the most part being discharged by EUROfusion until ITER's first phase is completed in 2025. ITER 
remains an important part of EU energy and innovation policies and, its potential role in the decarbonisation of the energy 
landscape post-2050 is very significant. This investment aligns with other EU goals regarding growth, and there has 
already been significant growth in gross value added and employment due to investment in ITER.

The report was made public: https://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=COM:2019:0147:FIN:EN:PDF

5.3 Privileges and immunities

Joint undertaking privileges

Privileges provided by the 
Host State and concluded in 
the seat agreement:

Privileges granted to staff

Protocol of privileges and immunities / diplomatic status

Education / day care

-  Diplomatic status only for the Director and the person 
appointed to replace him in his absence;

- The PPI applies to all staff;

- VAT reimbursements during the first year

on goods and furniture;

No privileges

granted 
education/day care

regarding

- VAT exemptions;

- Building free of charge

- Purchase of one motor vehicle without taxes;

- Exemption of import tax registration for vehicles

(if done through the Spanish Ministry of Foreign Affairs);

Part II - Bodies created under Research and Innovation

Individual budgetary financial statements - F4E - / 621

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