Financial activity report 2019 – Section II – European Council and Council
Date: 2020-08-13
Institutions: Council of the European Union
Subjects: Council of the European Union, EU budget, European Council, budgetary assessment, budgetary expenditure, budgetary resources, implementation of the budget




C_2020266EN.01000101.xml










13.8.2020   


EN


Official Journal of the European Union


C 266/1






FINANCIAL ACTIVITY REPORT 2019
Section II – European Council and Council
(2020/C 266/01)

TABLE OF CONTENTS








1.

INTRODUCTION
2










2.

OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2019
2










2.1.

Main financial objectives
2










2.2.

Establishment of the budget for the European Council and Council in 2019
2










2.2.1.

General approach
2










2.2.2.

2019 Budget
2










2.2.3.

2019 budget and the Financial Perspectives of Heading 5 of the EU Budget
3










3.

GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2019
5










3.1.

Activities and objectives of the European Council and Council in 2019
5










3.1.1.

Meetings
5










3.1.2.

Legislative activities
5










3.1.3.

Administrative modernisation
6










3.1.4.

Achievement of objectives in 2019
6










3.2.

Revenue
7










3.3.

Expenditure in 2019
8










3.3.1.

Modification of the budget in 2019
8










3.3.2.

Overview of implementation of the budget in 2010–2019
10










3.3.3.

Implementation of the appropriations by category in 2019
11










3.4.

Appropriations carried over
12










3.4.1.

Appropriations carried over automatically from 2018 to 2019
12










3.4.2.

Appropriations carried over automatically from 2019 to 2020
13










3.4.3.

Appropriations carried over by decision from 2017 to 2018 carried over for payment to 2019
15










3.5.

Assigned revenue
15










3.5.1.

Assigned revenue accrued before 2019
15










3.5.2.

Assigned revenue carried over for payment from 2018
16










3.5.3.

Assigned revenue accrued before 2019 carried over to 2020 for payment
17










3.5.4.

Assigned revenue accrued in 2019
18



1.   INTRODUCTION

In conformity with Article 249 of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council (1) (‘Financial Regulation’ — FR) this document constitutes a report on budgetary and financial management of Section II of the EU budget (European Council and Council) for the financial year 2019.
The report is based on the provisional accounts for 2019, the findings in the annual activity reports of the Council’s authorising officers and the budget implementation information from the Council’s financial system.
Chapter 2 of this report presents a summary of the framework which was established for the financial year 2019. A global overview of the implementation of the budget appropriations available in 2019 is given in Chapter 3.
The implementation of the 2019 budget by budget line is presented in Annex.
2.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2019

2.1.   Main financial objectives

The main financial objectives of the General Secretariat of the Council for 2019 were:






—


to ensure continuous support to the President of the European Council and to the Council by effective and efficient use of financial resources,










—


to further proceed with the process of administrative modernisation with the objective of enhancing the quality of its organisation and the proper use of resources,










—


to execute the final payment for the Europa Building to the Belgian government.




2.2.   Establishment of the budget for the European Council and Council in 2019

2.2.1.   General approach

The establishment of the 2019 budget for the European Council and Council (hereafter: EC/C) was based on the general objective of not exceeding, in nominal terms, the overall level of the 2018 budget for non-salary-related expenditure.
Increases related to statutory or contractual obligations, or in areas which have been considered as essential for the proper functioning of the GSC, have been compensated for by prioritising and reprogramming certain projects taking into account budget implementation in recent years.
As for the establishment plan, the GSC continued to streamline the organisation by implementing the following actions:






—


transforming 30 AST 5 posts into 30 AD 5 posts as part of the continuation of the administrative modernisation,










—


transfer of 1 AD 5 and 1 AST 5 post to the Commission as part of the Service Level Agreement on SYSPER,










—


addition of 3 AD 5 posts and 1 AST 1 post to reflect the new language regime for Irish translation, as instructed by the Commission.




2.2.2.   2019 Budget

The budget authority established the overall 2019 EC/C budget at EUR 581,9 million. This corresponds to an increase of EUR 9 million (+1,6 %) compared to 2018.
The number of posts in the establishment plan for 2019 for the EC/C was fixed at 3 033.
Table 1 gives an overview on the 2019 budget by different categories.

Table 1


EC/C budget for 2019 compared to 2018 (by category)









(EUR)




Category


Budget 2018


Budget 2019


Change 2019/2018




1


2


3=2/1




Establishment plan


328 800 000 


336 749 511 


2,4  %




Other staff expenditure


24 359 000 


25 077 000 


2,9  %




Buildings (excluding acquisitions)


56 360 377 


55 888 948 


-0,8  %




Computer systems


41 300 000 


41 355 000 


0,1  %




Furniture


733 000 


951 000 


29,7  %




Technical equipment


4 344 000 


5 745 000 


32,3  %




Transport


1 496 000 


1 134 000 


-24,2  %




Delegations’ travel expenses


17 802 000 


17 372 000 


-2,4  %




Interpreting costs


79 316 000 


81 694 000 


3,0  %




Meetings and conferences


4 945 000 


5 237 000 


5,9  %




Information


10 152 000 


9 125 000 


-10,1  %




Miscellaneous


1 787 000 


1 267 000 


-29,1  %




Reserve


1 500 000 


300 000 


-80,0  %





Total (excl. acquisition)




572 894 377 




581 895 459 




1,6  %





Acquisition of immovable property


—


—


 





Grand total




572 894 377 




581 895 459 




1,6  %





2.2.3.   2019 budget and the Financial Perspectives of Heading 5 of the EU Budget

Table 2 gives an overview of the evolution of the EC/C budget in 2010–2019. The EC/C share in Heading 5 of the multiannual financial perspectives has declined from 8,0 % in 2010 to 5,4 % in 2019.

Table 2


Evolution of Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2010–2019


























 


2010


2011


2012


2013


2014


2015


2016


2017


2018


2019




(Amounts at current prices)


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change





Heading 5



7 962 


4,7  %


8 173 


2,7  %


8 607 


5,3  %


9 181 


6,7  %


8 405 


-8,5  %


8 661 


3,0  %


9 483 


9,5  %


9 921 


4,6  %


10 346 


4,3  %


10 786 


4,3  %





EC/C



634


5,1  %


563


-11,2  %


534


-5,2  %


536


0,3  %


534


-0,2  %


542


1,4  %


545


0,6  %


562


3,0  %


573


2,0  %


587


2,4  %





EC/C share in Heading 5




8,0  %




6,9  %




6,2  %




5,8  %




6,4  %




6,3  %




5,7  %




5,7  %




5,5  %




5,4  %





The reduction in 2011 is mainly due to the transfer of resources to the EEAS, whereas the decreases in 2012 and 2014 relate to reductions of appropriations of certain activities in view of the previous years’ implementation and actual needs.
3.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2019

3.1.   Activities and objectives of the European Council and Council in 2019

In the framework of the financial activity report, the GSC provides information on its core activities which are relevant from the financial point of view, and which describe the functioning of the European Council and Council during the financial year. The report also highlights the principal accomplishments of the year.
3.1.1.   Meetings

Table 3 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council between 2010 and 2019.
In 2019, in addition to the 3 983‘institutional’ meetings, the GSC organised 3 685 other meetings (e.g. seminars, information sessions and briefings, and meetings with third countries).

Table 3


Development of the number of meetings in 2010–2019
















 


2010


2011


2012


2013


2014


2015


2016


2017


2018


2019





Summits



7


9


7


6


9


12


9


15


15


17





Councils



86


85


77


74


81


81


75


77


75


80





Coreper



122


135


140


140


135


138


109


105


117


124





Coreper Art. 50



 


 


 


 


 


 


 


22


29


28





Working groups



4 127 


4 373 


4 480 


4 164 


4 016 


3 471 


3 569 


4 039 


4 304 


3 706 






Ad hoc Working group Art. 50



 


 


 


 


 


 


 


32


61


28





Total




4 342 




4 602 




4 704 




4 384 




4 241 




3 702 




3 762 




4 290 




4 601 




3 983 






Other meetings



1 996 


2 075 


2 189 


2 027 


2 189 


2 271 


2 034 


3 030 


3 129 


3 685 





Grand total




6 338 




6 677 




6 893 




6 411 




6 430 




5 973 




5 796 




7 320 




7 730 




7 668 





The year 2019 has been marked by continuous work aiming to finalise the procedure for the conclusion and signature of the agreement on the UK’s delayed withdrawal from the EU.
The total number of meetings organised by the GSC went down by 0,8 % (65) compared to 2018. This is explained mainly by reduced legislative activity in the second semester due to European elections and the appointment of the new EU leadership in all the institutions.
Moreover, between 12 and 14 March 2019 the GSC hosted the third Brussels conference on ‘Supporting the future of Syria and the Region’. It brought together 78 delegations including 56 States, 11 regional organisations and International Financial Institutions (IFIs) as well as 11 UN agencies. The participants discussed the most critical humanitarian and resilience issues affecting Syrians and communities hosting Syrian refugees, both inside the country and in the region. Specific attention was placed on hearing the perspectives of Syrian women. The event was organised together with the European Commission Directorate-General for Neighbourhood and Enlargement Negotiations.
3.1.2.   Legislative activities

Another quantitative indicator of activities is the number of legal acts published in the Official Journal (OJ) (Table 4). In 2019, 1 326 legal acts were published in the OJ. It should be noted that the publication of the legal acts in the OJ is the last step of the legislative process.

Table 4


Development of the number of legal acts in 2010–2019
















 


2010


2011


2012


2013


2014


2015


2016


2017


2018


2019





Legal acts published in OJ



825


986


958


1 132 


1 437 


1 412 


1 259 


1 187 


1 210 


1 326 




The increase in the number of legal acts, 9,6 % compared to previous year, can mainly be explained by the need to adopt as many as possible before the European elections held in 2019.
3.1.3.   Administrative modernisation

In 2019, the GSC continued to improve the quality and efficiency of its internal organisation:






—


A new HR IT tool (SYSPER) already used by the Commission and most other EU institutions replaced the existing one for the majority of GSC HR processes. A similar changeover occurred with the IT tool used for managing the mission/authorised travel lifecycle.










—


A 360o feedback exercise was conducted. It was designed to provide managers with the insights they need for their continuous development, from a multi-sided perspective. In a 360o feedback exercise, views from the people managers work with (their team, key colleagues and hierarchy) are gathered. Each manager uses the report to work on their professional development.










—


The process of creating a flatter management structure, which began in 2017, continued. By removing layers of hierarchy, the aim is to improve communication, to make decision-making easier and to empower staff by allowing greater ownership of files. Greater autonomy also allows staff to be even more client-oriented.




3.1.4.   Achievement of objectives in 2019

Achievement of the objectives established for the budget year 2019 may be summarised as follows:






—



Establishment plan

In 2019, the GSC recruited 233 officials (146 permanent officials and 87 temporary agents). During the year, 212 officials (167 permanent officials and 45 temporary agents) left, resulting in a net increase of 21 occupied posts in the EC/C Establishment Plan.










—



Financial management

In 2019, the GSC continued to further improve its financial management and performance. Several improvements in corporate financial governance were implemented, e.g.:






—


launch of the Integrated Financial and Activity Planning (IFAP) project in October 2019. It has resulted in the integration of annual and multiannual budget planning in the GSC’s financial management system (SAP) and the establishment of a link between financial planning and budget implementation at activities level.




In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC was 19 days in 2019, the maximum time limit being 30 calendar days (Directive 2011/7/EU of the European Parliament and of the Council (2)).










—



Building Policy

The signature of the notarial act and, consequently, the final payment of the amount due to the Belgian authorities for the Europa building project took place in 2019.




3.2.   Revenue

Table 5 gives an overview of the global outcome of revenue operations in 2019. The expression ‘Established rights 2018’ refers to the recovery orders which were made in 2018 but for which the recovery of the amounts took place only in 2019. The expression ‘Established rights 2019’ in turn corresponds to recoveries launched in 2019.

Table 5


Overview of revenue operations in the 2019 budget













(EUR)




Chapter


Established rights
2018


Recovered revenues from
2018


Established rights
2019


Recovered revenues from
2019


Total established rights
2018+2019


Total recovered
2018+2019


To be recovered in
2020




1


2


3


4


5=1+3


6=2+4


7=5-6










4 0


Deductions from staff remuneration






0


0


31 538 631 


31 538 631 


31 538 631 


31 538 631 


0










4 1


Contributions to the pension scheme






97 705 


97 705 


25 614 133 


25 612 552 


25 711 838 


25 710 257 


1 581 










5 0


Proceeds from the sale of movable and immovable property






2 500 


2 500 


2 722 


2 100 


5 222 


4 600 


622










5 1


Proceeds from letting and hiring






246 410 


246 410 


91 324 


81 502 


337 733 


327 912 


9 821 










5 2


Revenue from investments or loans granted, bank and other interest






0


0


3 578 


3 578 


3 578 


3 578 


0










5 5


Revenue from the proceeds of services supplied and work carried out






268 732 


117 887 


1 622 505 


1 603 355 


1 891 237 


1 721 242 


169 995 










5 5


Revenue from the proceeds of services supplied and work (EEAS)






100 000 


100 000 


279 889 


279 889 


379 889 


379 889 


0










5 7


Other contributions and refunds in connection with administ. operation






588 013 


125 176 


13 040 227 


12 653 390 


13 628 240 


12 778 565 


849 675 










5 8


Miscellaneous compensation






30


30


26 061 


26 061 


26 091 


26 091 


0










5 8


Miscellaneous compensation (EEAS)






0


0


0


0


0


0


0










5 9


Other revenue arising from administrative management






0


0


0


0


0


0


0










6 3


Contributions under specific agreements






0


0


1 228 478 


540 012 


1 228 478 


540 012 


688 466 










7 0


Interest on late payments






0


0


2


2


2


2


0










9 0


Miscellaneous revenue






0


0


1 038 


1 038 


1 038 


1 038 


0





Total




1 303 390 




689 707 




73 448 586 




72 342 109 




74 751 976 




73 031 816 




1 720 159 





The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 74,7 million in 2019. Of this amount, EUR 73,0 million was recovered during the financial year whereas EUR 1,7 million will be collected in 2020.
The majority of the total recovered revenues (78 % or EUR 57,2 million out of EUR 73,0 million) in 2019 relates to community taxes, levies and dues collected from the GSC’s personnel. Of this amount EUR 31,5 million covers deductions from staff remuneration whereas EUR 25,7 million corresponds to contributions and transfers of pension rights to the pension scheme.
The remainder, or 22 % (EUR 15,8 million), is accrued from various administrative operations. This amount comes mainly from the following sources:






—


Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2018 and 2019 (EUR 0,02 million and EUR 4,8 million respectively, Chapter 5 7).










—


Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 5,5 million, Chapter 5 7).










—


Contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 0,5 million, Chapter 6 3).










—


Contributions by other institutions and payments by Council officials for the Council crèche (EUR 1 million, Chapter 5 7).










—


Payments by the Court of Justice, the Court of Auditors and the European University Institute in Florence as their contributions to the common financial system with the Council (EUR 0,8 million, Chapter 5 5).










—


Transfers from the EEAS to the Council as advanced reimbursement of the costs related to the organisation of the 3rd Brussels Conference on Syria (EUR 0,3 million, Chapter 5 5).










—


Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 0,4 million, Chapter 5 5).










—


Proceeds from renting out premises and reimbursements related to them (EUR 0,3 million, Chapter 5 1).




3.3.   Expenditure in 2019

3.3.1.   Modification of the budget in 2019

During the financial year 2019, the appropriations were reallocated by various transfers. Table 6 shows the decisions which modified the budget appropriations in 2010–2019.

Table 6


Number of budget modifications by type in 2010–2019

















Modification


Year




Type


Legal basis


2010


2011


2012


2013


2014


2015


2016


2017


2018


2019




Amending budget



FR Article 41



0


0


0


0


0


0


0


0


0


0




Transfer B



FR Article 25



47


23


23


22


32


27


31


45


52


39




Transfer C



FR Article 25



2


2


2


2


2


2


2


1


2


2




Transfer D



FR Article 27



0


0


0


0


0


0


0


0


0


0





Total




49




25




25




24




34




29




33




46




54




41





Two C-transfers, which involved informing the budget authority (in accordance with Article 29 of the Financial Regulation), were carried out in 2019:






—


C1-transfer of EUR 3 800 000 on 18 September 2019 in order to:






—


Finance the planned renovation of the free-flow and sitting area of the restaurant simultaneously with the renovation of the kitchen, to take advantage of one single closure period (EUR 3 800 000),














—


C2-transfer of EUR 5 147 000 on 18 November 2019 in order to:






—


Transfer financial responsibilities regarding the management of memberships to professional associations (EUR 10 000),










—


Finance the increased number of requests for aid for disabled persons (EUR 30 000),










—


Cover projects initially budgeted for a later year but for which the 2019 budget implementation allowed to the project cycle to be speeded up (EUR 560 000),










—


Cover the preparatory studies on several projects in order to speed up the implementation of projects planned only for 2020 or later given the restrictions of the current budgetary framework (EUR 90 000),










—


Finance the acquisition of IT equipment required for the migration of the technical platform of the financial management system (HANA), other IT needs following the implementation of the audit recommendations on the Public Key Infrastructure (PKI) and specialised equipment for broadcast, cabling and related services for the Matrix room (EUR 624 000),










—


Cover the IT cost of the HR IT tool SYSPER, further needs due to a number of internally developed tools and the development in-house of the platform for publishing and distributing audiovisual content to press, media and stakeholders (EUR 2 068 000),










—


Transfer responsibility regarding display screens in the Council buildings (EUR 32 000),










—


Finance the improvement of the equipment (including furniture) in trilogue rooms (EUR 250 000),










—


Cover the study of the Europa Building audiovisual equipment performance (EUR 38 000),










—


Finance the further development of the Information Management Framework (including elements of the information management framework policy and rules) and additional activities related to records management (EUR 160 000),










—


Finance new projects and initiatives launched in the Communication service not budgeted for in 2019 and major works on the technical infrastructure together with additional needs for hosting broadcasting and video-streaming services to cover the remaining summits until end 2019 (EUR 1 035 000),










—


Cover unforeseen additional needs in legal expenses and costs corresponding primarily to potential payments of damages and compensation (EUR 250 000).








39 B-transfers based on Article 29(4) of the Financial Regulation internally modified the EC/C budget in 2019.
Table 7 gives an overview of the budget lines which were significantly (3) modified in 2019 by different transfers.

Table 7


Budget lines which were subject to significant transfers in 2019











(EUR)




Item


Heading


Initial Budget 2019


Transfers


Final appropriations


Difference




1 1 0 0


Basic salaries


250 943 511 


- 315 000 


250 628 511 


0 %




2 0 0 0


Rent


799 000 


- 462 000 


337 000 


- 58 %




2 0 0 3


Fitting-out and installation work


9 124 948 


5 924 999 


15 049 947 


65 %




2 0 0 4


Work to make premises secure


2 447 000 


-1 193 000 


1 254 000 


- 49 %




2 0 1 0


Cleaning and maintenance


18 973 000 


- 350 000 


18 623 000 


- 2 %




2 1 0 0


Acquisition of equipment and software


9 702 008 


621 564 


10 323 572 


6 %




2 1 0 1


Outside assistance for computer systems


22 225 280 


3 026 545 


25 251 825 


14 %




2 1 0 2


Servicing and maintenance of equipment and software


7 494 578 


- 940 144 


6 554 434 


- 13 %




2 1 1 1


Purchase and replacement of furniture


915 000 


250 000 


1 165 000 


27 %




2 1 2 2


Rental, servicing, maintenance and repair of techn. equip.


2 429 000 


-1 201 759 


1 227 241 


- 49 %




2 2 0 0


Travel expenses of delegations


17 372 000 


1 322 243 


18 694 243 


8 %




2 2 0 2


Interpreting costs


81 694 000 


-8 764 243 


72 929 757 


- 11 %




2 2 1 3


Information and public events


4 360 000 


922 132 


5 282 132 


21 %




2 2 3 6


Legal expenses and costs, damages and compensation


500 000 


250 000 


750 000 


50 %




3.3.2.   Overview of implementation of the budget in 2010–2019

The overall implementation rate of the EC/C budget has been on average 91,9 % over the past 10 years (Graph 1). The implementation rate refers to the commitments made during the budget year out of the available voted budget.
The actual annual payments rate between 2010 and 2019 have been on average 82,6 % of the budget. The difference between the overall implementation and payments in a given year (i.e. non-paid commitments) has been carried over, in conformity with Article 12(7) of the Financial Regulation, to the next budget year for payments.

Graph 1


Overall budget implementation in 2010–2019




For 2019, the appropriations carried over relate to obligations duly contracted before the end of the budget year but where the goods have not yet been delivered and/or for which no invoices were received before the end of the year.
3.3.3.   Implementation of the appropriations by category in 2019

The analysis of expenditure in 2019 is presented in 14 expenditure categories.
Table 8 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used in 2019 and therefore cancelled.

Table 8


Overview of the implementation of the 2019 budget (by category)











(EUR)




Category


Budget 2019 (initial)


Budget 2019 (final (*1))


Commitments


Outturn rate


Cancelled appropriations




1


2


3


4=3/2


5=2-3




Establishment plan


336 749 511 


336 434 511 


318 417 518 


94,6  %


18 016 993 




Other staff expenditure


25 077 000 


25 087 000 


22 637 812 


90,2  %


2 449 188 




Buildings (excluding acquisitions)


55 888 948 


60 338 948 


58 794 678 


97,4  %


1 544 270 




Computer systems


41 355 000 


44 079 000 


44 078 934 


100,0  %


66




Furniture


951 000 


1 201 000 


1 174 396 


97,8  %


26 604 




Technical equipment


5 745 000 


4 612 000 


4 392 054 


95,2  %


219 946 




Transport


1 134 000 


1 134 000 


1 030 414 


90,9  %


103 586 




Delegations’ travel expenses


17 372 000 


18 694 243 


18 694 243 


100,0  %


0




Interpreting costs


81 694 000 


72 929 757 


51 331 235 


70,4  %


21 598 522 




Meetings and conferences


5 237 000 


5 473 000 


5 086 244 


92,9  %


386 756 




Information


9 125 000 


10 095 000 


10 092 180 


100,0  %


2 820 




Miscellaneous


1 267 000 


1 517 000 


1 269 889 


83,7  %


247 111 




Reserve


300 000 


300 000 


0


0,0  %


300 000 





Total (excl. acquisition)




581 895 459 




581 895 459 




536 999 597 




92,3  %




44 895 862 





Acquisition of immovable property


—


—


—


—


—





Grand total




581 895 459 




581 895 459 




536 999 597 




92,3  %




44 895 862 





The global implementation rate of the 2019 budget is 92,3 %. The difference between the final budget and implementation can be explained as follows:






—


The total underspending in the category of the establishment plan amounts to EUR 18,0 million. This underspending relates mainly to lower needs for basic salaries (EUR 8,7 million) and to the fact that it was not necessary to use the provision for annual adjustment of the remuneration (EUR 3,6 million). Other elements explaining the underspending are lower need for various statutory entitlements (EUR 4,3 million) and for social security (EUR 0,5 million) plus lower expenditure relating to overtime (EUR 0,4 million).










—


In the category of other staff expenditure, 58 % of the underspending (EUR 1,5 million out of EUR 2,4 million) relates to fewer payments for contractual agents, seconded national experts and other outside services. In the area of the President of the European Council, a saving of EUR 0,4 million comes from underspending of the travel budget and allowances. The remainder of EUR 0,5 million is mostly related to savings in the areas of the GSC crèche, medical and social services.










—


The global implementation of the building-related expenditure resulted in a saving of EUR 1,5 million. Of this amount, EUR 1,1 million is due to lower costs in building security and surveillance, maintenance and cleaning, and consumption of water, gas and electricity. The remaining EUR 0,4 million comes from savings in certain fitting-out works, preliminary studies, installation, security works and other expenditure relating to buildings.










—


In the IT domain, the budget implementation was 100 %.










—


For furniture, implementation was close to 98 %, savings are due mainly to lower needs in rental and maintenance of furniture.










—


The EUR 0,2 million saving in technical equipment is mainly due to a lower need for purchase and replacement of technical equipment and installations.










—


The EUR 0,1 million saving in transportation is mainly due to lower final needs for car leasing.










—


The implementation of the delegations’ travel expenses was 100 %. The amount available for delegations’ travel expenses after transfers amounted to EUR 18,7 million. The initial budget was EUR 17,8 million to which EUR 10 million was transferred from the savings in some interpretation envelopes. On the other hand, EUR 6,9 million was transferred to interpretation for the technical envelope (4) and, during the year, EUR 2,2 million was transferred to finance supplementary interpretation in certain languages.










—


The underspending in appropriations for interpretation amounts to EUR 21,6 million. This underspending is the final result after the transfer of EUR 10 million from interpretation envelopes to delegations’ travel envelopes (5). The final result also includes the transfer from the delegations’ travel expenses of EUR 6,9 million as implementation of the new mechanism and a transfer back of EUR 2,2 million from some travel envelopes to cover supplementary interpretation in certain languages.










—


EUR 0,3 million out of the total underspending of EUR 0,4 million in organising meetings and conferences reflects lower needs in catering than were budgeted for. Lower needs for rental of external conference rooms and accreditation allowed for an additional saving of EUR 0,1 million.










—


The implementation rate of the appropriations in the category ‘Information’ was 100 %.










—


In the category ‘Miscellaneous’, the underspending of EUR 0,2 million is explained mainly by a combination of smaller needs for office supplies, paper, studies, uniforms and postal charges (EUR 0,1 million).




3.4.   Appropriations carried over

3.4.1.   Appropriations carried over automatically from 2018 to 2019

As presented in Table 9, an amount of EUR 56,6 million was carried over from 2018 to 2019.

Table 9


Implementation of appropriations carried over from 2018 to 2019 (by category)










(EUR)




Category


Appropriations carried over from 2018


Payments 2019


Outturn rate


Cancelled appropriations




1


2


3=2/1


4=1-2




Establishment plan


432 237 


314 104 


72,7  %


118 133 




Other staff expenditure


1 846 586 


1 548 542 


83,9  %


298 044 




Buildings


16 043 141 


12 554 860 


78,3  %


3 488 280 




Computer systems


19 548 442 


18 723 485 


95,8  %


824 957 




Furniture


290 141 


276 732 


95,4  %


13 409 




Technical equipment


1 568 707 


1 420 073 


90,5  %


148 634 




Transport


832 176 


367 623 


44,2  %


464 553 




Delegations’ travel expenses


—


—


 


—




Interpreting costs


11 908 872 


10 425 144 


87,5  %


1 483 728 




Meetings and conferences


655 097 


481 523 


73,5  %


173 573 




Information


2 995 870 


2 782 327 


92,9  %


213 544 




Miscellaneous


478 315 


346 241 


72,4  %


132 075 




Reserve


—


—


 


—





Total




56 599 584 




49 240 654 




87,0  %




7 358 930 





The implementation rate of the appropriations carried over from 2018 was 87,0 %. The main reasons for this implementation rate are:






—


Partial or complete lack of delivery of works/goods/services ordered by the GSC during the previous year.










—


Invoices not received for works/goods/services delivered. This inevitably constitutes a budgetary burden for the next budget year as for these transactions new commitments will have to be introduced in 2020.




3.4.2.   Appropriations carried over automatically from 2019 to 2020

The appropriations carried over from 2019 to 2020 totalled EUR 52,5 million.

Table 10


Appropriations carried over from 2019 to 2020 (by category)












(EUR)




Category


Budget 2019 (initial)


Budget 2019 (final (*2))


Commitments


Payments 2019


Appropriations carried over to 2020


Carry over rate




1


2


3


4


5=3-4


6=5/3




Establishment plan


336 749 511 


336 434 511 


318 417 518 


318 042 607 


374 910 


0,1  %




Other staff expenditure


25 077 000 


25 087 000 


22 637 812 


20 768 356 


1 869 455 


8,3  %




Buildings


55 888 948 


60 338 948 


58 794 678 


36 529 460 


22 265 219 


37,9  %




Computer systems


41 355 000 


44 079 000 


44 078 934 


28 473 397 


15 605 537 


35,4  %




Furniture


951 000 


1 201 000 


1 174 396 


552 211 


622 184 


53,0  %




Technical equipment


5 745 000 


4 612 000 


4 392 054 


1 928 085 


2 463 968 


56,1  %




Transport


1 134 000 


1 134 000 


1 030 414 


504 275 


526 139 


51,1  %




Delegations’ travel expenses


17 372 000 


18 694 243 


18 694 243 


18 694 243 


0


0,0  %




Interpreting costs


81 694 000 


72 929 757 


51 331 235 


47 220 672 


4 110 564 


8,0  %




Meetings and conferences


5 237 000 


5 473 000 


5 086 244 


4 196 701 


889 543 


17,5  %




Information


9 125 000 


10 095 000 


10 092 180 


6 768 283 


3 323 897 


32,9  %




Miscellaneous


1 267 000 


1 517 000 


1 269 889 


777 815 


492 075 


38,7  %




Reserve


300 000 


300 000 


—


—


—


—





Total (excl. acquisition)




581 895 459 




581 895 459 




536 999 597 




484 456 106 




52 543 491 




9,8  %





Acquisition of immovable property


—


—


—


—


—


—





Grand total




581 895 459 




581 895 459 




536 999 597 




484 456 106 




52 543 491 




9,8  %





The amounts carried over from 2019 to 2020 mainly come from the following categories:






—


Buildings: EUR 22,0 million, where various fitting-out works account for EUR 11,7 million, cleaning and maintenance EUR 4,5 million, security and prevention EUR 2,7 million, electricity, water, gas and heating together another EUR 1,4 million, works to make the premises secure EUR 0,9 million and EUR 0,8 million of other expenditure related to buildings, e.g. building studies.










—


Computer systems: EUR 15,6 million, of which EUR 10,8 million relates to outside assistance, EUR 2,8 million to equipment and software, EUR 1,1 million to IT services and maintenance and EUR 0,8 million to telecommunications.










—


EUR 4,1 million to cover the cost of interpretation provided in November-December 2019, but for which the final invoice arrives in 2020.










—


EUR 3,3 million related to information expenditure, of which EUR 1,8 million concerns information and public events as well as Council publications and EUR 1,3 million for documentation and library expenditure.










—


Technical equipment: EUR 2,5 million, of which EUR 1,3 million concerns purchase and maintenance of conference equipment, EUR 0,6 million outside assistance and maintenance of equipment, EUR 0,3 million purchase and replacement of audiovisual equipment for the Press Service and EUR 0,2 million the purchase of other types of equipment (e.g. security, restaurant).










—


Other staff expenditure: EUR 1,9 million, especially in relation to missions (EUR 0,7 million), training (EUR 0,6 million), the medical service and crèches (EUR 0,3 million), support measures to assist staff (EUR 0,2 million) and outside assistance (EUR 0,1 million).










—


Meetings and conferences: EUR 0,9 million mostly relating to invoices not yet received for organising European Council and Council meetings in 2019.










—


Furniture: EUR 0,6 million corresponding to purchase of furniture for certain hospitality areas, the renovation of the free-flow restaurant and the trilogue meeting rooms within the Meeting 2022 project.










—


Transport: EUR 0,5 million covering provision for the Council staff mobility plan (EUR 0,3 million) and for rental and repair of the vehicle fleet (EUR 0,2 million).










—


Miscellaneous expenses: EUR 0,5 million corresponding mostly to legal expenses (EUR 0,2 million), office supplies (EUR 0,1 million) and other operating expenditure (i.e. insurance and working clothes) (EUR 0,1 million).




3.4.3.   Appropriations carried over by decision from 2017 to 2018 carried over for payment to 2019

Appropriations carried over by decision from 2017 to 2018 which were duly committed in 2018 but not paid had been carried over to 2019 for payment. As presented in Table 11, an amount of EUR 4,1 million was carried over for payment.

Table 11


Appropriations carried over by decision from 2017 to 2018 carried over for payment to 2019 (by category)










(EUR)




Category


Carried over for payment from 2018


Payments 2019


Outturn rate


Cancelled appropriations




1


2


3=2/1


4=1-2




Acquisition of immovable property


4 114 794 


4 114 794 


100,0  %


0





Total EC/C




4 114 794 




4 114 794 




100,0  %




0





The amount is related to the final payment for the Europa building as it was not possible to sign the related final act of sale in 2017.
The implementation rate of the appropriations carried over from 2018 was 100 %.
3.5.   Assigned revenue

3.5.1.   Assigned revenue accrued before 2019

The total amount of assigned revenue accrued before 2019 was EUR 23,2 million.

Table 12


Implementation of assigned revenue accrued before 2019 (by category)











(EUR)




Category


Assigned revenues before 2019 (final (*3))


Commitments 2019


Payments 2019


Outturn rate


Cancelled assigned revenues




1


2


3


4=2/1


4=1-2




Establishment plan


1 424 158 


1 424 158 


1 424 158 


100,0  %


—




Other staff expenditure


1 531 362 


1 500 623 


1 450 730 


98,0  %


30 738 




Buildings


902 614 


886 210 


763 559 


98,2  %


16 404 




Computer systems


906 758 


906 758 


721 612 


100,0  %


—




Furniture


—


—


—


 


—




Technical equipment


71 286 


66 868 


66 778 


93,8  %


4 419 




Transport


5 454 


5 454 


2 206 


100,0  %


—




Delegations’ travel expenses


6 911 068 


6 911 068 


6 911 068 


100,0  %


—




Interpreting costs


11 066 291 


11 066 291 


11 066 291 


100,0  %


—




Meetings and conferences


80 470 


56 246 


55 331 


69,9  %


24 224 




Information


68 116 


67 897 


62 869 


99,7  %


219




Miscellaneous


33 737 


33 737 


28 407 


100,0  %


0





Total EC/C




23 001 314 




22 925 310 




22 553 008 




99,7  %




76 004 





SLAs with EEAS


174 761 


174 761 


142 624 


100,0  %


—





Grand total




23 176 075 




23 100 071 




22 695 632 




99,7  %




76 004 





Assigned revenue related to the GSC’s activities totalled EUR 23,0 million, of which EUR 22,9 million was duly committed in 2019. The remainder, EUR 0,1 million, was cancelled in conformity with Article 12(1) of the FR.
Another part of the assigned revenue accrued before 2019, EUR 0,2 million, relates to amounts transferred by the EEAS in 2018 to the Council to cover the expenses of the services defined in different Service Level Agreements (SLAs) between the two institutions and rendered by the GSC. Out of the committed amount of EUR 0,2 million, EUR 0,1 million was paid in 2019.
3.5.2.   Assigned revenue carried over for payment from 2018

The total amount of assigned revenue carried over for payment from 2018 was EUR 0,3 million.

Table 13


Implementation of assigned revenue accrued before 2019 carried over to 2019 for payment (by category)










(EUR)




Category


Assigned revenues carried over for payment from 2018


Payments 2019


Outturn rate


Cancelled assigned revenues




1


2


4=2/1


4=1-2




Establishment plan


—


—


—


—




Other staff expenditure


10 412 


9 825 


94,4  %


587




Buildings


132 103 


105 559 


79,9  %


26 544 




Computer systems


111 881 


106 225 


94,9  %


5 656 




Furniture


—


—


—


—




Technical equipment


1 922 


782


40,7  %


1 140 




Transport


—


—


—


—




Delegations’ travel expenses


—


—


—


—




Interpreting costs


—


—


—


—




Meetings and conferences


—


—


—


—




Information


—


—


—


—




Miscellaneous


23 380 


2 396 


10,2  %


20 984 





Total EC/C




279 699 




224 787 




80,4  %




54 911 





SLAs with EEAS


—


—


—


—





Grand total




279 699 




224 787 




80,4  %




54 911 





3.5.3.   Assigned revenue accrued before 2019 carried over to 2020 for payment

The assigned revenue accrued before 2019, duly committed but not paid in 2019, was carried over from 2019 to 2020 and totalled EUR 0,4 million.

Table 14


Assigned revenue accrued before 2019 carried over to 2020 (by category)











(EUR)




Category


Assigned revenues before 2019 (final (*4))


Commitments 2019


Payments 2019


Assigned revenues carried over to 2020


Carry over rate




1


2


3


4=2-3


5=4/2




Establishment plan


1 424 158 


1 424 158 


1 424 158 


—


0,0  %




Other staff expenditure


1 531 362 


1 500 623 


1 450 730 


49 893 


3,3  %




Buildings


902 614 


886 210 


763 559 


122 651 


13,8  %




Computer systems


906 758 


906 758 


721 612 


185 146 


20,4  %




Furniture


—


—


—


—


 




Technical equipment


71 286 


66 868 


66 778 


90


0,1  %




Transport


5 454 


5 454 


2 206 


3 248 


59,6  %




Delegations’ travel expenses


6 911 068 


6 911 068 


6 911 068 


—


0,0  %




Interpreting costs


11 066 291 


11 066 291 


11 066 291 


—


0,0  %




Meetings and conferences


80 470 


56 246 


55 331 


915


1,6  %




Information


68 116 


67 897 


62 869 


5 028 


7,4  %




Miscellaneous


33 737 


33 737 


28 407 


5 330 


15,8  %





Total EC/C




23 001 314 




22 925 310 




22 553 008 




372 301 



1,6  %




SLAs with EEAS


174 761 


174 761 


142 624 


32 137 


18,4  %





Grand total




23 176 075 




23 100 071 




22 695 632 




404 438 




1,8  %





The amounts carried over mainly come from the following categories:






—


Computer systems: EUR 0,2 million corresponding to outside assistance.










—


Buildings: EUR 0,1 million relating to fitting-out works.










—


Other staff expenditure: EUR 0,05 million corresponding mainly to mission expenses of the elected PEC (EUR 0,04 million).




3.5.4.   Assigned revenue accrued in 2019

The total assigned revenue accrued in 2019 totalled to EUR 15,7 million. Of this, EUR 374 598 corresponds to amounts transferred by the EEAS to the Council.

Table 15


Implementation of assigned revenue accrued in 2019 (by category)










(EUR)




Category


Assigned revenues 2019 (final (*5))


Commitments 2019


Payments 2019


Available assigned revenue




1


2


3


4=1-3




Establishment plan


678 235 


—


—


678 235 




Other staff expenditure


1 583 301 


259 064,91 


219 576 


1 363 725 




Buildings


1 415 998 


293 957,99 


293 958 


1 122 040 




Computer systems


890 940 


806 581,31 


68 104 


822 837 




Furniture


—


—


—


0




Technical equipment


39 590 


34 051,02 


33 890 


5 700 




Transport


2 616 


—


—


2 616 




Delegations’ travel expenses


4 831 525 


—


—


4 831 525 




Interpreting costs


5 478 770 


—


—


5 478 770 




Meetings and conferences


351 844 


264 120,02 


264 120 


87 724 




Information


67 643 


67 642,63 


67 643 


0




Miscellaneous


7 073 


—


—


7 073 





Total EC/C




15 347 535 




1 725 418 




947 291 




14 400 245 





SLAs with EEAS


374 598 


146 000 


78 444 


296 154 





Grand total




15 722 134 




1 871 418 




1 025 735 




14 696 399 





The assigned revenue in 2019 relating to the activities of the GSC amounted to EUR 15,3 million. During the financial year EUR 1,7 million was committed while EUR 14,4 million was carried over to 2020 in accordance with Article 12(4) of the FR.
Around 36 % of the assigned revenue (EUR 5,5 million) is related to interpretation, from the top-up payments on certain languages to cover the supplementary interpretation in those languages. An amount of EUR 4,8 million is related to the delegations’ travel expenses, following the balance after presenting their travel declarations. The remainder is mainly related to the reimbursement of amounts connected with various administrative operations of the Council.


(1)  Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012 (OJ L 193, 30.7.2018, p. 1).

(2)  Directive 2011/7/EU of the European Parliament and of the Council of 16 February 2011 on combating late payment in commercial transactions (OJ L 48, 23.2.2011, p. 1).

(3)  Net amount > EUR 250 000.

(*1)  Includes internal reallocation of appropriations.

(4)  In conformity with Decision 54/18 of the Secretary-General of the Council (Article 10.3), the amount equivalent to the underspent amount of previous year in delegates’ travel expenses is to be transferred annually to interpretation. In 2019, this corresponded to an amount of EUR 6,9 million.

(5)  In conformity with Decision 54/18 (Article 10.1), the GSC transfers 66 % of the unused amounts of interpretation language envelopes to the delegates’ travel envelopes to be used during the same budget year. In 2019, this corresponded to an amount of EUR 10 million.

(*2)  Includes internal reallocation of appropriations.

(*3)  Includes internal reallocation of appropriations.

(*4)  Includes internal reallocation of appropriations.

(*5)  Includes internal reallocation of appropriations.




ANNEX

COUNCIL


USE OF THE APPROPRIATIONS OF THE YEAR 2019















(EUR)




Budget line


Initial Appropriations


Transfers/ Amendments


Final Appropriations


Commitments


Payments


Carry Over by Right to


Carry Over by Decision to


Cancelled Appropriations




2019


2019


2019


2019


2019


2020


2020


 




1


2


3


4


5


6


7


8 = 3 – 5 - 6 – 7




1 0 0 0


Basic salary


342 000,00 


 


342 000,00 


338 188,32 


338 188,32 


 


 


3 811,68 




1 0 0 1


Entitlements related to the post held


73 000,00 


 


73 000,00 


69 055,14 


69 055,14 


 


 


3 944,86 




1 0 0 2


Entitlements related to the personal circumstances


10 000,00 


 


10 000,00 


8 277,91 


8 277,91 


 


 


1 722,09 




1 0 0 3


Social security cover


14 000,00 


 


14 000,00 


12 793,68 


12 793,68 


 


 


1 206,32 




1 0 0 4


Other managements expenditure


675 000,00 


 


675 000,00 


608 985,36 


479 785,08 


129 200,28 


 


66 014,64 




1 0 0 6


Entitlements related to entering, transfer and leaving the service


155 000,00 


 


155 000,00 


 


 


 


 


155 000,00 




1 0 0 7


Annual adjustment of the remuneration


50 000,00 


 


50 000,00 


 


 


 


 


50 000,00 





1 0 0




Remuneration and other entitlements




1 319 000,00 



 



1 319 000,00 




1 037 300,41 




908 100,13 




129 200,28 



 



281 699,59 





1 0 1 0


Transitory allowance


112 000,00 


 


112 000,00 


 


 


 


 


112 000,00 





1 0 1




Termination of service




112 000,00 



 



112 000,00 



 


 


 


 



112 000,00 






Total Chapter 1 0 — Members of the Institution




1 431 000,00 



 



1 431 000,00 




1 037 300,41 




908 100,13 




129 200,28 



 



393 699,59 





1 1 0 0


Basic salaries


250 943 511,00 


- 315 000,00 


250 628 511,00 


241 906 627,70 


241 906 627,70 


 


 


8 721 883,30 




1 1 0 1


Entitlements under the Staff Regulations related to the post held


1 951 000,00 


 


1 951 000,00 


1 302 747,74 


1 302 747,74 


 


 


648 252,26 




1 1 0 2


Entitlements under the Staff Regulations related to the personal circumstances of the staff member


65 197 000,00 


 


65 197 000,00 


62 368 847,31 


62 368 847,31 


 


 


2 828 152,69 




1 1 0 3


Social security cover


10 284 000,00 


 


10 284 000,00 


9 737 350,53 


9 737 350,53 


 


 


546 649,47 




1 1 0 4


Salary weightings


125 000,00 


6 500,00 


131 500,00 


130 952,98 


130 952,98 


 


 


547,02 




1 1 0 5


Overtime


1 300 000,00 


-6 500,00 


1 293 500,00 


899 127,15 


899 127,15 


 


 


394 372,85 




1 1 0 6


Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service


2 275 000,00 


 


2 275 000,00 


1 498 500,00 


1 123 589,84 


374 910,16 


 


776 500,00 




1 1 0 7


Adjustment of the remuneration


3 632 000,00 


 


3 632 000,00 


 


 


 


 


3 632 000,00 





1 1 0




Remuneration and other entitlements




335 707 511,00 




- 315 000,00 




335 392 511,00 




317 844 153,41 




317 469 243,25 




374 910,16 



 



17 548 357,59 





1 1 1 0


Allowances in the event of retirement in the interest of the service


362 000,00 


 


362 000,00 


29 241,36 


29 241,36 


 


 


332 758,64 




1 1 1 2


Entitlements of the former Secretaries-General


680 000,00 


 


680 000,00 


544 122,84 


544 122,84 


 


 


135 877,16 





1 1 1




Termination of service




1 042 000,00 



 



1 042 000,00 




573 364,20 




573 364,20 



 


 



468 635,80 






Total Chapter 1 1 — Officials and temporary staff




336 749 511,00 




- 315 000,00 




336 434 511,00 




318 417 517,61 




318 042 607,45 




374 910,16 



 



18 016 993,39 





1 2 0 0


Other staff


10 776 000,00 


 


10 776 000,00 


10 035 315,42 


10 030 068,48 


5 246,94 


 


740 684,58 




1 2 0 1


National experts on secondment


1 182 000,00 


 


1 182 000,00 


947 492,00 


945 791,37 


1 700,63 


 


234 508,00 




1 2 0 2


Traineeships


694 000,00 


 


694 000,00 


677 980,37 


647 425,55 


30 554,82 


 


16 019,63 




1 2 0 3


External services


541 000,00 


 


541 000,00 


189 277,27 


129 084,22 


60 193,05 


 


351 722,73 




1 2 0 4


Supplementary services for the translation service


200 000,00 


 


200 000,00 


163 971,50 


157 174,50 


6 797,00 


 


36 028,50 




1 2 0 7


Annual adjustment of the remuneration


109 000,00 


 


109 000,00 


 


 


 


 


109 000,00 





1 2 0




Other staff and external services




13 502 000,00 



 



13 502 000,00 




12 014 036,56 




11 909 544,12 




104 492,44 



 



1 487 963,44 






Total Chapter 1 2 — Other staff and external services




13 502 000,00 



 



13 502 000,00 




12 014 036,56 




11 909 544,12 




104 492,44 



 



1 487 963,44 





1 3 0 0


Miscellaneous expenditure on recruitments


156 000,00 


 


156 000,00 


112 559,33 


97 155,58 


15 403,75 


 


43 440,67 




1 3 0 1


Professional development


2 390 000,00 


10 000,00 


2 400 000,00 


2 397 905,00 


1 790 221,26 


607 683,74 


 


2 095,00 





1 3 0




Expenditure relating to staff management




2 546 000,00 




10 000,00 




2 556 000,00 




2 510 464,33 




1 887 376,84 




623 087,49 



 



45 535,67 





1 3 1 0


Special assistance grants


30 000,00 


-10 000,00 


20 000,00 


11 000,00 


10 834,05 


165,95 


 


9 000,00 




1 3 1 1


Social contacts between members of staff


117 000,00 


 


117 000,00 


116 999,31 


26 066,86 


90 932,45 


 


0,69 




1 3 1 2


Supplementary aid for the disables


180 000,00 


30 000,00 


210 000,00 


208 310,84 


158 101,67 


50 209,17 


 


1 689,16 




1 3 1 3


Other welfare expenditure


66 000,00 


10 000,00 


76 000,00 


75 245,33 


65 415,09 


9 830,24 


 


754,67 





1 3 1




Measures to assist the institution’s staff




393 000,00 




30 000,00 




423 000,00 




411 555,48 




260 417,67 




151 137,81 



 



11 444,52 





1 3 2 0


Medical service


450 000,00 


 


450 000,00 


350 941,88 


225 758,40 


125 183,48 


 


99 058,12 




1 3 2 2


Crèches and childcare facilities


2 825 000,00 


-30 000,00 


2 795 000,00 


2 383 512,93 


2 169 628,68 


213 884,25 


 


411 487,07 





1 3 2




Activities relating to all persons working with the institution




3 275 000,00 




-30 000,00 




3 245 000,00 




2 734 454,81 




2 395 387,08 




339 067,73 



 



510 545,19 





1 3 3 1


Mission expenses of the Council Secretariat


3 130 000,00 


- 100 000,00 


3 030 000,00 


3 030 000,00 


2 613 907,38 


416 092,62 


 


 




1 3 3 2


Travel expenses of staff related to the European Council


800 000,00 


100 000,00 


900 000,00 


900 000,00 


793 623,15 


106 376,85 


 


 





1 3 3




Missions




3 930 000,00 



 



3 930 000,00 




3 930 000,00 




3 407 530,53 




522 469,47 



 


 





Total Chapter 1 3 — Other expenditure relating to persons working with the institution




10 144 000,00 




10 000,00 




10 154 000,00 




9 586 474,62 




7 950 712,12 




1 635 762,50 



 



567 525,38 






TOTAL TITLE 1 — Persons working with the institution




361 826 511,00 




- 305 000,00 




361 521 511,00 




341 055 329,20 




338 810 963,82 




2 244 365,38 



 



20 466 181,80 





2 0 0 0


Rent


799 000,00 


- 462 000,00 


337 000,00 


333 878,84 


333 143,16 


735,68 


 


3 121,16 




2 0 0 3


Fitting-out and installation work


9 124 948,00 


5 924 999,00 


15 049 947,00 


14 915 773,82 


3 188 090,60 


11 727 683,22 


 


134 173,18 




2 0 0 4


Work to make premises secure


2 447 000,00 


-1 193 000,00 


1 254 000,00 


1 224 682,18 


309 851,10 


914 831,08 


 


29 317,82 




2 0 0 5


Expenditure preliminary to the acquisition, construction and fitting-out of buildings


887 000,00 


180 001,00 


1 067 001,00 


997 120,47 


196 737,49 


800 382,98 


 


69 880,53 





2 0 0




Buildings




13 257 948,00 




4 450 000,00 




17 707 948,00 




17 471 455,31 




4 027 822,35 




13 443 632,96 



 



236 492,69 





2 0 1 0


Cleaning and maintenance


18 973 000,00 


- 350 000,00 


18 623 000,00 


17 943 850,06 


13 474 532,46 


4 469 317,60 


 


679 149,94 




2 0 1 1


Water, gas, electricity and heating


4 396 000,00 


232 000,00 


4 628 000,00 


4 476 449,22 


3 045 003,52 


1 431 445,70 


 


151 550,78 




2 0 1 2


Buildings security and surveillance


18 493 000,00 


 


18 493 000,00 


18 178 135,84 


15 513 704,67 


2 664 431,17 


 


314 864,16 




2 0 1 3


Insurance


285 000,00 


 


285 000,00 


264 792,16 


264 075,46 


716,70 


 


20 207,84 




2 0 1 4


Other expenditure relating to buildings


484 000,00 


118 000,00 


602 000,00 


459 995,74 


204 321,25 


255 674,49 


 


142 004,26 





2 0 1




Costs relating to buildings




42 631 000,00 



 



42 631 000,00 




41 323 223,02 




32 501 637,36 




8 821 585,66 



 



1 307 776,98 






Total Chapter 2 0 — Buildings and associated costs




55 888 948,00 




4 450 000,00 




60 338 948,00 




58 794 678,33 




36 529 459,71 




22 265 218,62 



 



1 544 269,67 





2 1 0 0


Acquisition of equipment and software


9 702 008,00 


621 564,26 


10 323 572,26 


10 323 567,37 


7 475 241,26 


2 848 326,11 


 


4,89 




2 1 0 1


Outside assistance for the operation and development of computer systems


22 225 280,00 


3 026 545,20 


25 251 825,20 


25 251 764,29 


14 423 165,18 


10 828 599,11 


 


60,91 




2 1 0 2


Servicing and maintenance of equipment and software


7 494 578,00 


- 940 143,58 


6 554 434,42 


6 554 434,38 


5 454 589,10 


1 099 845,28 


 


0,04 




2 1 0 3


Telecommunications


1 933 134,00 


16 034,12 


1 949 168,12 


1 949 168,12 


1 120 401,72 


828 766,40 


 


 





2 1 0




Computer systems and telecommunications




41 355 000,00 




2 724 000,00 




44 079 000,00 




44 078 934,16 




28 473 397,26 




15 605 536,90 



 



65,84 





2 1 1 1


Purchase and replacement of furniture


915 000,00 


250 000,00 


1 165 000,00 


1 158 345,64 


551 381,50 


606 964,14 


 


6 654,36 




2 1 1 2


Rental, servicing, maintenance and repair of furniture


36 000,00 


 


36 000,00 


16 050,00 


829,99 


15 220,01 


 


19 950,00 





2 1 1




Furniture




951 000,00 




250 000,00 




1 201 000,00 




1 174 395,64 




552 211,49 




622 184,15 



 



26 604,36 





2 1 2 0


Purchase and replacement of technical equipment and installation


2 994 000,00 


-68 241,00 


2 925 759,00 


2 804 677,86 


973 353,07 


1 831 324,79 


 


121 081,14 




2 1 2 1


Outside assistance for the operation and development of technical equipment and installations


322 000,00 


137 000,00 


459 000,00 


413 659,46 


192 018,79 


221 640,67 


 


45 340,54 




2 1 2 2


Rental, servicing, maintenance and repair of technical equipment and installations


2 429 000,00 


-1 201 759,00 


1 227 241,00 


1 173 716,38 


762 713,49 


411 002,89 


 


53 524,62 





2 1 2




Technical equipment and installation




5 745 000,00 




-1 133 000,00 




4 612 000,00 




4 392 053,70 




1 928 085,35 




2 463 968,35 



 



219 946,30 





2 1 3 2


Cost of renting, maintenance and repair of service cars


684 000,00 


-20 000,00 


664 000,00 


560 413,99 


288 316,90 


272 097,09 


 


103 586,01 




2 1 3 3


Mobility plan


450 000,00 


20 000,00 


470 000,00 


470 000,00 


215 957,88 


254 042,12 


 


 





2 1 3




Transport




1 134 000,00 




0,00 




1 134 000,00 




1 030 413,99 




504 274,78 




526 139,21 



 



103 586,01 






Total Chapter 2 1 — Computer system, equipment and furniture




49 185 000,00 




1 841 000,00 




51 026 000,00 




50 675 797,49 




31 457 968,88 




19 217 828,61 



 



350 202,51 





2 2 0 0


Travel expenses of delegations


17 372 000,00 


1 322 243,00 


18 694 243,00 


18 694 243,00 


18 694 243,00 


 


 


 




2 2 0 1


Miscellaneous travel expenses


470 000,00 


86 000,00 


556 000,00 


551 000,00 


438 578,11 


112 421,89 


 


5 000,00 




2 2 0 2


Interpreting costs


81 694 000,00 


-8 764 243,00 


72 929 757,00 


51 331 235,32 


47 220 671,76 


4 110 563,56 


 


21 598 521,68 




2 2 0 3


Representation expenses


170 000,00 


-10 000,00 


160 000,00 


111 818,16 


91 317,88 


20 500,28 


 


48 181,84 




2 2 0 4


Miscellaneous expenditure on internal meetings


4 242 000,00 


210 000,00 


4 452 000,00 


4 167 268,84 


3 577 313,32 


589 955,52 


 


284 731,16 




2 2 0 5


Organisation of conferences, congresses and meetings


355 000,00 


-50 000,00 


305 000,00 


256 157,21 


89 491,96 


166 665,25 


 


48 842,79 





2 2 0




Meetings and conferences




104 303 000,00 




-7 206 000,00 




97 097 000,00 




75 111 722,53 




70 111 616,03 




5 000 106,50 



 



21 985 277,47 





2 2 1 0


Documentation and library expenditure


3 845 000,00 


58 557,25 


3 903 557,25 


3 901 125,76 


2 552 101,08 


1 349 024,68 


 


2 431,49 




2 2 1 1


Official Journal


700 000,00 


-10 689,00 


689 311,00 


689 310,83 


689 310,83 


 


 


0,17 




2 2 1 2


General publications


220 000,00 


 


220 000,00 


219 999,00 


85 016,78 


134 982,22 


 


1,00 




2 2 1 3


Information and public events


4 360 000,00 


922 131,75 


5 282 131,75 


5 281 744,12 


3 441 854,15 


1 839 889,97 


 


387,63 





2 2 1




Information




9 125 000,00 




970 000,00 




10 095 000,00 




10 092 179,71 




6 768 282,84 




3 323 896,87 



 



2 820,29 





2 2 3 0


Office supplies


358 000,00 


90 000,00 


448 000,00 


399 425,36 


293 436,52 


105 988,84 


 


48 574,64 




2 2 3 1


Postal charges


55 000,00 


 


55 000,00 


55 000,00 


36 696,81 


18 303,19 


 


 




2 2 3 2


Expenditure on studies, surveys and consultation


45 000,00 


 


45 000,00 


4 500,00 


4 500,00 


 


 


40 500,00 




2 2 3 4


Removals


18 000,00 


 


18 000,00 


18 000,00 


8 440,00 


9 560,00 


 


 




2 2 3 5


Financial charges


10 000,00 


 


10 000,00 


4 003,38 


3 603,38 


400,00 


 


5 996,62 




2 2 3 6


Legal expenses and costs, damages and compensation


500 000,00 


250 000,00 


750 000,00 


632 720,74 


402 509,09 


230 211,65 


 


117 279,26 




2 2 3 7


Other operating expenditure


281 000,00 


-90 000,00 


191 000,00 


156 239,91 


28 628,98 


127 610,93 


 


34 760,09 





2 2 3




Miscellaneous expenses




1 267 000,00 




250 000,00 




1 517 000,00 




1 269 889,39 




777 814,78 




492 074,61 



 



247 110,61 






Total Chapter 2 2 — Operating expenditure




114 695 000,00 




-5 986 000,00 




108 709 000,00 




86 473 791,63 




77 657 713,65 




8 816 077,98 



 



22 235 208,37 






TOTAL TITLE 2 — Buildings, equipment and operating expenditure




219 768 948,00 




305 000,00 




220 073 948,00 




195 944 267,45 




145 645 142,24 




50 299 125,21 



 



24 129 680,55 





10 0


Provisional appropriations


 


 


 


 


 


 


 


 




10 1


Contingency reserve


300 000,00 


 


300 000,00 


 


 


 


 


300 000,00 





TOTAL TITLE 10 — Other expenditure




300 000,00 



 



300 000,00 



 


 


 


 



300 000,00 






TOTAL BUDGET




581 895 459,00 



 



581 895 459,00 




536 999 596,65 




484 456 106,06 




52 543 490,59 



 



44 895 862,35