Recruitment notice PE/238/S – Director (F/M) (Function group AD, grade 14) – Directorate-General for Translation – Directorate for Support and Technological Services for Translation
Date: 2020-02-28
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, managing director, translation








CA2020065EN.01003301.xml










28.2.2020   


EN


Official Journal of the European Union


CA 65/33






RECRUITMENT NOTICE PE/238/S
Director (F/M) (Function group AD, grade 14)
DIRECTORATE-GENERAL FOR TRANSLATION – DIRECTORATE FOR SUPPORT AND TECHNOLOGICAL SERVICES FOR TRANSLATION
(2020/C 65 A/06)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Translation - Directorate for Support and Technological Services for Translation, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 14 837,60 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Luxembourg. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s work (deciding objectives and strategies); taking the necessary decisions to attain the set objectives; assessing the performance of the units making up the directorate in order to ensure their quality,










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advising the Director-General, the Secretariat and MEPs in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.














(b)



Specific conditions







(i)



Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,




or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.






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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.














(ii)



Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of the Treaties,










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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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very good administrative knowledge (human resources and/or management and/or budget and/or finance and/or IT and/or legal issues, etc.),










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excellent knowledge of management techniques.














(iii)



Knowledge of languages

Excellent knowledge (at least level C1 (5)) of one of the European Union’s official languages (6) and very good knowledge (at least level B2 (5)) of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.










(iv)



Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.












6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 20 March 2020.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/238/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/238/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (8). These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (9).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  See the Common European Framework of Reference for Languages (CEFR) —https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf

(6)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 295, 21.11.2018, p. 39.




ANNEX
DIRECTORATE GENERAL FOR TRANSLATION - DIRECTORATE FOR SUPPORT AND TECHNOLOGICAL SERVICES FOR TRANSLATION
MAIN TASKS

(Entity comprising 75 staff: 64 officials, 7 temporary staff members and 4 contract staff members)







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Establishing jointly with the units the development strategy for each sector in the directorate; monitoring the implementation of these strategies; holding regular meetings with each unit and directorate meetings twice a month;










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Performing ‘Business Analyst’and ‘Business Designer’tasks for DG TRAD;










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Ordering, managing and distributing hard copy, electronic and on-line books and periodicals for use by the translation units;










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Drawing up the IT plan for DG TRAD in cooperation with the Applications and IT Systems Development Unit;










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Steering the DG TRAD-DG ITEC IT Coordination Committee (COCOM);










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Acting as authorising officer by subdelegation and representing, when need be, the directorate-general in Parliament’s bodies, interinstitutional forums, etc.




APPLICATIONS AND IT SYSTEMS DEVELOPMENT UNIT






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Manage IT projects, including decentralized projects, according to approved methodologies;










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Manage change requests to existing products in a systematic and comprehensive manner so as to obtain a coherent and integrated application landscape;










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Assist the DG and DG ITEC in understanding and analysing the business processes in DG TRAD from a functional and technical point of view, propose the strategy for the future IT landscape;










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Follow the general translation technology market and participate in the interinstitutional technical cooperation in order to ensure that DG TRAD has the best possible tools available;










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Represent DG TRAD in all internal or interinstitutional bodies related to its mandate;










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Establish, in collaboration with the Business Analysts, the IT plan for the DG.




EXTERNAL TRANSLATION UNIT






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Managing translation requests sent to external contractors using the FLUID/FLUID+ application;










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Managing external translation contracts, including quality control management;










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Acting as authorising officer by subdelegation for budget line 1420 - ‘External translation services’;










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Taking part in procurement procedures in the area of external translation;










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Taking part in the production of studies on IT development in connection with the unit’s own applications.




EURAMIS PRE-TRANSLATION UNIT






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Monitoring the automatic pre-processing of translation requests and specific pre-processing tasks (part-session, references, special pre-processing tasks including consolidated texts, fact sheets, budget, ITER titles); updating and maintaining common translation memories in Euramis;










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Performing technical verification of originals, including corrections, advice and tests;










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Organising and taking part in internal and external training courses, meetings and working parties, including interdepartmental and interinstitutional cooperation;










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Maintaining SPA and developing and testing SPA+, jointly with the DAS Unit;










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Providing assistance to users by running a help desk, including in-house IT support;










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Taking part in the development, testing and maintenance of DG TRAD’s IT applications other than SPA and SPA + (CAT tools, Sirius, etc.) jointly with the DAS Unit and users;










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Management and administration (human resources management, assisting head of unit, statistics, website maintenance, unit meetings).




TERMINOLOGY COORDINATION UNIT






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Coordinating work in IATE for all translation units (management of users, help desk, updates, cooperation with terminologists in the translation units, Terminology Network), managing terminology projects (TermFolders, projects for trainees, terminology projects with universities, etc.);










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Preparing and coordinating all work related to terminology tools and materials (TermSafe, Glossary Search Tool, Documentary Search Tool, Term Extraction, EP Establishment Plan, Codict, IATE guides);










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Cooperating with other institutions (IATE Management Group, IATE Handbook Task Force, Data Clean-up Task Force, IATE 2 Task Force, IATE-Studio Integration Task Force, ELISE Management Group, Terminology Coordination Services); developing and maintaining the wikis for each language on behalf of the IATE Management Group;










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Coordinating activities linked to use and development of terminology functions in CAT tools (setting up terminology databases, assisting users, training, liaison with developers, taking part in user groups, etc.) ;










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Organising seminars and workshops and providing training on IATE and other terminology issues;










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Cooperating with departments in other DGs when so requested and preparing terminology materials requested;










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Cultivating and maintaining relations with universities for IATE terminology projects.