Recruitment notice PE/233/S – Director (f/m) (function group ad, grade 14) – Directorate-General for Internal Policies of the Union – Directorate for Resources
Date: 2020-02-28
Institutions: European Parliament
Subjects: EU policy, administrator, competition (EU), domestic policy, job vacancy, managing director








CA2020065EN.01000101.xml










28.2.2020   


EN


Official Journal of the European Union


CA 65/1






RECRUITMENT NOTICE PE/233/S
Director (f/m) (function group ad, grade 14)
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION – DIRECTORATE FOR RESOURCES
(2020/C 65 A/01)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of Director (AD, grade 14) in the Directorate-General for Internal Policies of the Union – Directorate for Resources, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD14 (2). The basic salary is EUR 14 837,60 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The Director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff - optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity;










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planning the directorate’s work (deciding objectives and strategies) - taking the necessary decisions to achieve the set objectives; assessing the performance of the units making up the directorate in order to ensure their quality,










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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.














(b)



Specific conditions







(i)



Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,




or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.






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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.














(ii)



Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of the Treaties,










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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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very good administrative knowledge (human resources and/or management and/or budget and/or finance and/or IT and/or legal issues, etc.),










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excellent knowledge of management techniques.














(iii)



Knowledge of languages

A thorough knowledge (at least level C1 (5)) of one of the European Union’s official languages (6) and very good knowledge (at least level B2 (5)) of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.










(iv)



Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.












6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 20 March 2020.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/233/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/233/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (8). These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (9).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  See the Common European Framework of Reference for Languages (CEFR) — https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf

(6)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 295, 21.11.2018, p. 39.




ANNEX
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION — DIRECTORATE FOR RESOURCES
MAIN TASKS

(Entity comprising 40 staff: 37 officials, 2 temporary staff members and 1 contract staff member)







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Providing the director-general and the directorates in the DG with assistance in the areas of IT, finance, logistics, professional training and human resources;










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Managing, coordinating and motivating the units and services in the directorate (Personnel Unit, Finance Unit, IT Unit);










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Overseeing projects (including PPP projects);










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Representing the directorate-general on internal committees and at internal meetings;










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Chairing various steering committees in the area of IT.




PERSONNEL UNIT






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HUMAN RESOURCES:






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Managing staff recruitment for DG IPOL (officials, temporary staff, contract staff, seconded national experts);










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Managing the establishment plan of permanent and temporary posts (filling vacant posts, transfers, reintegration into the service);










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Overseeing the mobility procedure for AD and AST staff (information sessions, bilateral interviews);










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Overseeing the selection of trainees (T-People, missions to Strasbourg);










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Following up recruitment/reintegration into the service (reception, management of end-of-probation/confirmation reports, staff assessment);










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Managing absences (sick leave, leave, unpaid leave on personal grounds (CCP), retirements, overtime and extra time, external activities);










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Managing study visits, secondments, fellowships;










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Compiling statistics;










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Resolving disputes, providing advice (after long-term absence/sick leave/CCP);










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Managing the budget for missions to and away from the three places of work (compliance with procedures, derogations, Back to School, other events);










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Organising the Management Away Day.














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TRAINING






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Providing in-house training for staff in DGs IPLO and EXPO; organising and financing external training and missions in connection with external training;














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ASSISTANCE






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Providing assistance to the staff of DGs IPOL and EXPO in connection with specific applications; general assistance in connection with the workflow of the parliamentary committees;














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LOGISTICS:






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Providing the logistical support staff need to carry out their work properly (installations, removals, telephone, furniture, ergonomics, monitoring of works, office supplies, etc.);










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Identifying and managing the spaces occupied by the DG and providing environmental management (EMAS).








IT UNIT






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Provide support for the IT infrastructure of DG IPOL through the IPOL Helpdesk; administer the users' access to the PCs, email and network; setup/maintain DG IPOL servers, workstations and other IT hardware;










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Provide (2nd line) support to DG IPOL/DG EXPO colleagues as regards IT applications, including authoring user guides/manuals and web pages;










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Play an active role in the analysis of DG IPOL's IT needs and requirements in alignment with the Strategic Execution Framework (SEF); contribute to the key EP legislative IT programmes and to the definition of new IT tools to support DG IPOL's work; promote and support adaptations of IT applications resulting from changes in the parliamentary business (Rules of Procedure, new treaties, political decisions) and users' needs; assess and address DG IPOL's needs with regard to hardware and standard software;










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Coordinate and support the preparation of XML documents for AT4AM; contribute to the improvement of document quality at inter-institutional level;










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Represent and promote DG IPOL's needs in inter-service working groups and meetings; act as a link between the business and DG ITEC;










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Ensure the integrity and consistency of data related to the EP legislative activities managed and stored in ITER, supervise the diffusion of these data in terms of efficiency and reliability of information; support and collaborate with all the services connected to the production, verification, translation and diffusion of documents that concern the legislative activities of the EP;










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Together with the hierarchy, define the priorities for IT projects; update and follow up the IT Programme accordingly; keep the hierarchy informed about important and urgent IT related issues, provide advice to support decision-making and expression of DG IPOL's position.




FINANCE UNIT






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Carrying out ex-ante verification of all budgetary and/or contractual operations for DG IPOL;










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Providing advice to initiators ahead of procurement and budgetary procedures;










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Allocating and monitoring files, setting up the DG’s financial archives and archiving files;










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Drafting answers and activity and other reports at the request of the political authorities, DG Finance, the Internal Auditor or the Court of Auditors;










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Monitoring on a regular basis the situation of the appropriations allocated to DG IPOL;










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Drawing up models and check lists, coordinating the ‘templates’ working group;










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Creating and updating the unit’s intranet site.