Recruitment notice PE/242/S — Director (F/M) (Function group AD, grade 14) — Directorate-General for Innovation and Technological Support — Directorate for Publishing, Innovation and Data Management
Date: 2020-02-28
Institutions: European Parliament
Subjects: administrator, competition (EU), data processing, innovation, job vacancy, managing director, publication








CA2020065EN.01005701.xml










28.2.2020   


EN


Official Journal of the European Union


CA 65/57






RECRUITMENT NOTICE PE/242/S
Director (F/M) (Function group AD, grade 14)
DIRECTORATE-GENERAL FOR INNOVATION AND TECHNOLOGICAL SUPPORT — DIRECTORATE FOR PUBLISHING, INNOVATION AND DATA MANAGEMENT
(2020/C 65 A/10)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Innovation and Technological Support – Directorate for Publishing, Innovation and Data Management, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 14 837,60 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Luxembourg. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff - optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s work (deciding objectives and strategies) - taking the necessary decisions to achieve the set objectives; assessing the performance of the units making up the directorate in order to ensure their quality,










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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.














(b)



Specific conditions







(i)



Qualifications and professional experience required







—


A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,




or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.






—


At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.














(ii)



Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of the Treaties,










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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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very good administrative knowledge (human resources and/or management and/or budget and/or finance and/or IT and/or legal issues, etc.),










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excellent knowledge of management techniques.














(iii)



Knowledge of languages

A thorough knowledge (at least level C1 (5)) of one of the European Union’s official languages (6) and very good knowledge (at least level B2 (5)) of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.










(iv)



Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.












6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 20 March 2020.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/242/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/242/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (8). These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (9).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  See the Common European Framework of Reference for Languages (CEFR) — https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf

(6)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 295, 21.11.2018, p. 39.




ANNEX
DIRECTORATE-GENERAL FOR INNOVATION AND TECHNOLOGIAL SUPPORT - DIRECTORATE FOR PUBLISHING, INNOVATION AND DATA MANAGEMENT
MAIN TASKS

(Entity comprising 164 staff: 120 officials, 3 temporary staff members and 41 contract staff members)

The EDIT Directorate provides state-of-the-art publishing services, fosters innovation and manages corporate data in the European Parliament.
The responsibilities range from printing and graphic design to the development of digital publishing solutions and the introduction and application of emergent technologies, such as artificial intelligence.
It has the editorial leadership of Parliament's intranet and facilitates the transparency of the institution by making parliamentary data available to the public.
INNOVATION, INTRANETS AND DIGITAL SOLUTIONS UNIT






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Promote an innovation culture;










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Build digital solutions;










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Adapt editorial capabilities to continuously evolve and meet the changing needs of users.





Innovation Service







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Analyse the potential of new, emerging technologies and, where appropriate, mediate their access in order to accelerate their adoption in the EP with a view to enhance productivity and efficiency;










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Build the foundations for an AI competence center;










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Promote innovative and creative ICT culture inside the EP;










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Deliver concrete functioning Proof of Concepts covering Mobility, Location based services, Data Analytics, collaboration and communication, the Internet of Things and other emerging technologies;










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Provide tools and techniques that nurture the institution’s innovation potential;










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Establish the necessary partnerships to stimulate an open, innovative mindset;










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Animate the INNOVATE platform and organize the yearly innovation week and other related events.





Intranets and Digital solutions Service







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Introduce, implement and support scale-up, innovative and digital publishing solutions;










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Provide editorial services, in close collaboration with its clients;










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Support the Cloud computing and the data management initiatives;










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Work for a sustainable innovation by turning successful innovative Proofs of concepts into scalable solutions;










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Modernise and harmonise tools and applications specific to the directorate (collaborative, MIS4Stats, editorial applications);










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Enhance the paperless Program applications: eCommittee, eDelegation, eMeeting, MyEPDocuments and PLM-REP; extend its capacity to support other paperless meetings;










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Carry out concept analyses for advancing further the new intranets (e.g. content architecture and strategy on social aspects);










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Ensure the support, production, follow-up and evolutive maintenance of IT applications, e.g. APP-FTU, EDIT Cat, QE2WEB, IPMS.




DATA MANAGEMENT AND DOCUMENT PRODUCTION UNIT






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Create a centre of expertise in data management to support the development of a data-driven IT model;










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Develop the foundation for a data management policy;










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Define a policy for open data;










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Provide publishing and proofreading services.





Data Management and Document Processing Service







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Develop a data management framework in the European Parliament and combine it with related services indexing parliamentary documents;










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Process and convert parliamentary documents into XML-format for the use in the legislative chain;










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Manage the ‘Parliamentary Open Data’ project;










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Define an overarching and consistent open data policy;










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Explore machine indexing opportunities and solutions;










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Review the current ways and workflows of indexing of parliamentary documents;










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Foster cooperation at inter-institutional level on data management and open data;










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Liaise with the e-Parliament programme to improve the quality of parliamentary documents processed and converted into XML-format.





Multilingual Document Preparation Service







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Provide publishing and proofreading services in all official EU languages;










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Process and produce print-ready proofs of various legislative and parliamentary documents e.g. minutes of the parliamentary sessions, adopted texts, written questions and answers, fact sheets on the European Union, etc.




PRINTING UNIT






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Manage, coordinate, supervise and organise the finances of the Printing Unit and its services;










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Run the unit secretariat;










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Act as correspondent for the EDIT Directorate (innovation, risk, data protection, security and EMAS;










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Assume responsibility for ‘working conditions’ in EDIT;










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Monitor PPP projects.




PUBLISHING SUPPORT AND VISUAL PROJECTS UNIT






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Provide services related to client management in the area of printing, design, multimedia as well as technical preparation of publications;










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Deliver print-on-demand services and traditional distribution of documents over the counter in Brussels and Strasbourg.





Clients and Projects Service


Publishing & Documents Counter







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Explore new innovative solutions for ‘on demand printing’ or other services;










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Follow the evolution in the domain of digital and mobile documents;










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Develop a synergy of different publishing services working together at one place to better serve the Clients.





Publishing Service Desk







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Set up a team of graphic designers;










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Define clear procedures and tools for efficient collaboration between client managers and graphic designers;










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Monitor server accesses and archiving to improve efficiency and response time;










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Work on a constant improvement of the services delivered to clients (satisfaction surveys, KPIs);










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Update the online Catalogue;










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Strengthen the relations with the Clients: MEPs, Political Groups, Committees, DGs and the Publications Office;










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Contribute to the Editorial Committee;










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Redesign Web2Print in the context of the new Printing Strategy;










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Contribute to a Service Strategy by reviewing and setting up transversal networks and processes within the Publishing Directorate;










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Analyse paper intensive productions and advise clients to use electronic distribution channels.





Publication Automation Service







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Develop, improve and maintains publishing applications (e.g. Web2print);










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Take care of the automation of the print production processes, from order submission to delivery;










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Establish common tools and methods for the publishing and document processing;










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Define PDF standards for printing;










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Prospect the market for new publication tools that are oriented towards digital publishing products creation;










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Administer the editorial tools;










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Guarantee the continuity of service for Web2Print and MIS.