Recruitment notice PE/235/S – Director (F/M) (Function group AD, grade 14) – Directorate-General for Communication – Directorate for Resources
Date: 2020-02-28
Institutions: European Parliament
Subjects: administrator, communications policy, competition (EU), job vacancy, managing director








CA2020065EN.01001401.xml










28.2.2020   


EN


Official Journal of the European Union


CA 65/14






RECRUITMENT NOTICE PE/235/S
Director (F/M) (Function group AD, grade 14)
DIRECTORATE-GENERAL FOR COMMUNICATION – DIRECTORATE FOR RESOURCES
(2020/C 65 A/03)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Communication - Directorate for Resources in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 14 837,60 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff - optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s work (deciding objectives and strategies) - taking the necessary decisions to achieve the set objectives - assessing the performance of the units making up the directorate in order to ensure their quality,










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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.














(b)



Specific conditions







(i)



Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,




or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.






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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.














(ii)



Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of the Treaties,










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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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very good administrative knowledge (human resources and/or management and/or budget and/or finance and/or IT and/or legal issues, etc.),










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excellent knowledge of management techniques.














(iii)



Knowledge of languages

A thorough knowledge (at least level C1 (5)) of one of the European Union’s official languages (6) and very good knowledge (at least level B2 (5)) of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.










(iv)



Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.












6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 20 March 2020.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/235/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/235/S) in the subject line, to:
PERS-EPSeniorManagement@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (8). These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (9).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  See the Common European Framework of Reference for Languages (CEFR) — https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf

(6)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/.

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 295, 21.11.2018, p. 39.




ANNEX
DIRECTORATE-GENERAL FOR COMMUNICATION - DIRECTORATE FOR RESOURCES
MAIN TASKS

(Entity comprising 52 staff: 38 officials, 6 temporary staff members and 8 contract staff members)







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Overseeing, coordinating and supervising the four units in Directorate D in accordance with the relevant rules, and in a spirit of customer service, with a view to achieving the DG’s objectives; liaising with the DG’s other entities and with other DGs;










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Proposing and implementing optimum solutions for efficient use of the resources allocated to DG COMM by the budgetary authority, including establishing key performance indicators;










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Analysing measures to be taken where circumstances are particularly sensitive, and making proposals to senior management in that regard;










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Leading meetings of an interdepartmental working group and tracking its work.




PERSONNEL UNIT






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Managing establishment plan posts and staff movements in the DG (advertising of posts, interviews, recruitment, contract extensions for temporary staff and contract staff members, and record keeping);










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Managing and following up specific HR matters: mobility procedure, monitoring inter-DG agreements, harmonisation of job descriptions, ‘photographie des services’ (departmental snapshot), following up absences and changes in working-time arrangements, overtime management, etc.;










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Managing mission orders, improving follow-up in that connection and managing derogation procedures;










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Managing the professional training plan and training budgets, following up individual requests;










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Managing the trainee selection process;










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Managing the staff reports procedure: merit points, complaints and promotions;










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Providing mediation services and career counselling and guidance.




PROCUREMENT, CONTRACTS AND GRANT MANAGEMENT UNIT






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Managing DG COMM’s procurement and contracts procedures: ensuring that the rules are applied; providing public procurement support for DG COMM’s central departments and the liaison offices; preparing, examining and following up invitations to tender - until contracts are awarded - and framework contracts; planning procurement procedures, monitoring timetables and reporting; providing input for reports that are required; managing intellectual property rights;










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Carrying out ex ante verification of financial transactions so as to ensure that budgetary operations are in order and comply with the rules;










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Planning, preparing and implementing the budget: preparing the draft budget and following the stages in the procedure; drawing up a budget schedule and monitoring it throughout the year; preparing and making budget transfers; producing a monthly budgetary and financial management report; drawing up the reports required by central departments (e.g. annual activity reports, reports on the mopping-up transfer exercise and internal-audit reports);










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Carrying out financial coordination within DG COMM; informing and assisting financial actors in connection with proper application of and compliance with financial rules, including through in-house training sessions; managing subdelegation and authorisation arrangements; administering FMS and WebContracts; producing and circulating budget-related documentation; liaising with the Court of Auditors the Internal Auditor and the Internal Audit Service;










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Managing the grants programme: drawing up calls for proposals, assessing proposals, managing grant agreements, including settlement of expenditure;










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Managing the invoice register and following up bank guarantees; keeping supporting documents, budget implementation documents and originals of contracts, grant agreements and bank guarantees on behalf of the authorising officer by delegation; responsible for document management procedures within DG COMM.




INFORMATICS UNIT






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Managing the DG’s IT equipment stock, including at the liaison offices; handling arrangements relating to support, assistance, helpdesk services and servers, etc. for all users in the DG in connection with day-to-day problems and exceptional events;










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Acting as inventory property manager for the DG’s premises in Brussels and Strasbourg, and informing stakeholders accordingly; dealing with departments’ requests for technical assistance and ensuring follow-up;










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Managing DG COMM projects; taking on technical responsibility for a number of IT systems and for governance arrangements;










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Ensuring project follow-up and facilitating communication and interaction with DG ITEC and other DGs while approved projects are being carried out; identifying and preparing new IT activities within DG COMM with a view to the next IT programme;










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Advising units and senior management on IT issues and on framework contracts (e.g. ITS14);










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Acting as data protection coordinator: supporting and advising DG COMM units with regard to data protection.




PERFORMANCE AND BUDGET MANAGEMENT UNIT






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Indicators and performance / reporting;










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Risk management / business continuity;










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Specific assessments.