Recruitment Notice PE/229/S — Temporary staff member — Assistant, building technician (AST 3) (female or male)
Date: 2019-11-22
Institutions: European Parliament
Subjects: assistant, competition (EU), servant (EU), technical profession








CA2019395EN.01002401.xml










22.11.2019   


EN


Official Journal of the European Union


CA 395/24






RECRUITMENT NOTICE PE/229/S
TEMPORARY STAFF MEMBER
ASSISTANT, BUILDING TECHNICIAN (AST 3)
(female or male)
(2019/C 395 A/02)
 
The European Parliament is organising a selection procedure based on qualifications and tests for the purpose of establishing a reserve list to fill four posts of

TEMPORARY STAFF MEMBER


ASSISTANT, BUILDING TECHNICIAN (AST 3)

(female or male)


Before applying, please read carefully the Guide for Candidates attached to this recruitment notice.




The guide is an integral part of the recruitment notice and will help you to understand the rules governing selection procedures and how to apply.



CONTENTS









A.


DUTIES AND ELIGIBILITY












B.


PROCEDURE












C.


APPLICATIONS












ANNEX:


GUIDE FOR CANDIDATES IN SELECTION PROCEDURES ORGANISED BY THE EUROPEAN PARLIAMENT




A.   JOB DESCRIPTION AND ELIGIBILITY (PROFILE SOUGHT)

1.   Overview

The European Parliament has decided to open the procedure for filling four temporary staff member posts (AST 3) in the Directorate-General for Infrastructure and Logistics, in the Directorate for Infrastructure in Brussels and in the Directorate for Building Projects on the Brussels, Strasbourg and Luxembourg sites.
The profiles being sought are those of building technicians in one of the following three areas:






1.


Supervision of quality checks and requests for intervention in the area of facility management (one post in Brussels);










2.


Technical management of building projects (one post in Strasbourg, one post in Luxembourg);










3.


Administrative and financial management of building projects (one post in Brussels).




Please note that you may apply for 
only one of the three areas
.
Recruitment will be at grade AST 3, first step, the basic salary for which is EUR 3 739,68 per month. This salary is subject to Community tax and the other deductions laid down in the Conditions of Employment of Other Servants of the European Union (CEOS) (1). It is exempt from national tax. Successful candidates may, however, be recruited at a higher step, in accordance with their professional experience. Moreover, in certain circumstances allowances will be paid in addition to the basic salary.
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
Any reference in this notice to a person of the male sex shall be deemed also to constitute a reference to a person of the female sex, and vice versa.
2.   Job description

Posted to Brussels, Luxembourg or Strasbourg (2), the successful candidates recruited will contribute to the work of managing Parliament’s building stock and its building projects. Performed under the authority of the head of unit and in the context of programmes and priorities drawn up by Parliament’s governing bodies and management, the duties in the three areas will involve in particular:






—




Area 1: Supervision of quality checks and requests for intervention in the area of facility management





This area covers the various aspects of facility management, including the maintenance of technical installations and the upkeep of the building stock:






—


contributing to the assessment of requests for intervention made to the Buildings Help Desk, drawing up reports and statistics;










—


acting as the main contact person for the Buildings Help Desk;










—


coordinating interventions on technical systems (electricity, fire detection, lighting, heating, air conditioning, water supply and sanitary facilities, lifts, etc.) and the local health department;










—


acting as the interface between clients and the Buildings Help Desk and coordinating visits to clients;










—


coordinating and carrying out quality checks to certify that services have been provided by maintenance and works contractors and that the occupants of the offices in question are satisfied;










—


coordinating work between contractors and in-house departments;










—


participating in the technical supervision of events on Parliament’s premises (open days, exhibitions, conferences, etc.) on the site;










—


contributing to the drafting of specifications prior to the publication of invitations to tender and contract award procedures.










—




Area 2: Technical management of building projects





This area covers the management of projects involving the construction of new buildings, the partial or complete refurbishment of existing buildings and the internal refitting of buildings:






—


participating in the implementation and supervision of building projects (scheduling, budgeting, helping to prepare specifications and invitations to tender, monitoring performance, organising operations prior to the acceptance of works, managing the proper completion period and warranties);










—


assisting management in overseeing studies and works in connection with building projects, including carcass work, finishing, technical installations (heating, ventilation and air conditioning (HVAC), electricity, centralised building management), fire protection, asbestos removal and security measures;










—


cooperating with the internal and external stakeholders involved in projects: Parliament departments, local and national authorities, architects, consultants, inspectorates, fire safety system coordinators, contractors;










—


assisting management with all matters falling within the area of activity.










—




Area 3: Administrative and financial management of building projects





This area covers the administrative and financial aspects of building projects:






—


participating in the administrative and accounting management of building-related matters (contracts with consultants and works contracts, drafting of notes and technical descriptions, overseeing project schedules);










—


participating in budgetary management and budgetary reporting;










—


managing databases;










—


monitoring in situ the quality of the work carried out on construction sites (status reports, technical reports).




These duties also call for organisational, coordination, analytical and administrative management skills, spoken and written communication skills and a thorough practical knowledge of office systems and computer-assisted project design and management software.
They involve frequent travel between Parliament’s places of work and contact with many different people inside and outside Parliament.
3.   Eligibility

On the closing date for applications, candidates must meet the following conditions:
(a)   General conditions

In accordance with Article 12(2) of the CEOS, candidates must:






—


be a national of one of the European Union’s Member States,










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on them by the laws on military service,










—


produce the appropriate character references as to their suitability for the performance of their duties.




(b)   Specific conditions


(i)   Qualifications and skills required

Candidates must have:
a level of post-secondary education attested by a diploma,
or
a level of secondary education attested by a diploma giving access to post-secondary education, followed by at least three years’ professional experience (3) relevant to the duties.

(ii)   Professional experience required

After gaining the qualifications specified under A.3(b)(i), you must have acquired at least three years’ professional experience relevant to the duties in the area chosen, as set out below.






—



For area 1: Management of quality checks and requests for intervention in the area of facility management (the experience is relevant if it concerns a building with a floor area of more than 10 000 m2):







—


overseeing the quality of the work carried out by facility management contractors, including certifying the degree of satisfaction of the occupants of the offices in question;










—


maintaining technical installations and overseeing building upkeep services;










—


dealing with client requests, including analysis and reporting;










—


helping to coordinate work between the Facility Management Unit and in-house departments;










—


helping to run teams;










—


contributing to the management of contracts, including financial management;










—


contributing to the design of procedures;










—


assisting with the drafting of specifications and with public procurement procedures;














—



for area 2: Technical management of building projects (the experience is relevant if it concerns the construction of a building with a floor area of more than 10 000 m2)







—


assisting with the management of building projects involving all building trades, including the administrative, technical, architectural and financial aspects;










—


contributing to the implementation of projects involving the following areas of expertise: carcass work, finishing, heating, ventilation and air conditioning (HVAC), electricity, centralised building management, fire protection, asbestos removal;










—


operating fire safety systems in public-access buildings;










—


applying rules on health and safety at work;










—


building security (anti-intrusion, CCTV systems, secure IT networks);










—


managing projects on an occupied site;










—


helping to prepare public procurement procedures;














—



for area 3: Administrative and financial management of building projects (the experience is relevant if it concerns a building project with a value of at least EUR 10 million)







—


accounting management of contracts with consultants and works contracts, i.e.:






—


drafting technical and explanatory notes;










—


drawing up and registering expenditure commitments;










—


drawing up and establishing debit notes;










—


verifying progress reports;










—


registering invoices;










—


archiving of accounting documents linked to building-related expenditure;










—


checking the quality of work performed on construction sites;










—


drafting status reports;










—


drafting technical reports.













(iii)   Knowledge of languages

Candidates must have a thorough knowledge (at least level C1 (4)) of one of the European Union’s official languages (language 1): Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or Swedish,
and
a very good knowledge (at least level B21) of English or French (language 2).
Language 2 must be different from language 1.

Given the special qualifications required by the duties and level of responsibility involved, the newly recruited staff members must be able to understand the tasks to be carried out, address problems and communicate effectively with outside interlocutors and with management and colleagues.


French is the language most commonly used to communicate within and among the units in the two directorates to which successful candidates will be recruited. A good command of French, including technical terminology, is also essential to a proper understanding of the legislation applicable to buildings and supervision of the building stock and building projects in Brussels, Luxembourg and Strasbourg. It is also the standard language of communication with outside interlocutors (service providers, administrations and local authorities in connection with the rules in force in the areas of buildings and health and safety).


English is the language most frequently used in dealings with the other directorates in the Directorate-General for Infrastructure and Logistics, the other directorates-general and Parliament’s political and administrative authorities, in particular when it comes to the drafting of documents.


Furthermore, the instructions and rules applicable to the security of Parliament’s buildings are drawn up in English and French and must be made available to the public in these two languages.


Accordingly, if they are to perform their duties and ensure that departments run smoothly, the persons recruited must be able to work and communicate effectively in at least one of these two languages.


In addition, in the interests of equality of treatment, all candidates, even if they have one of those two languages as their first official language, are required to have a satisfactory knowledge of a second language, which must be the other of those two languages.

B.   PROCEDURE

The procedure is based on qualifications and tests.
1.   Admission to the selection procedure

If you






—


meet the general eligibility criteria,










—


and have submitted your application in accordance with the arrangements specified and by the closing date,




the selection committee will assess your application in the light of the specific eligibility criteria.
If you meet the specific eligibility criteria, the selection committee will admit you to the selection procedure.
It will base its decisions solely on the information given on the application form and substantiated by supporting documents.
2.   Assessment of qualifications

On the basis of a marking grid laid down in advance, the selection committee will assess the qualifications of candidates admitted to the selection procedure and draw up a list of the 36 best candidates (9 for area 1, 18 for area 2 and 9 for area 3) who will be admitted to the written and oral tests.

In assessing the candidates’ qualifications, the selection committee will take particular account of the following aspects (to be substantiated by supporting documents enclosed with the application file):







—




Area 1: Supervision of quality checks and requests for intervention in the area of facility management







—


professional experience of conducting quality checks in the various areas of facility management and to certify client satisfaction,










—


professional experience of coordinating facility management activities with in-house departments,










—


professional experience of using computer-assisted maintenance management (CAMM) tools and of client assistance (help desk or equivalent), including analysis and reporting;










—


professional experience of designing procedures;










—


professional experience of assisting with the drafting of specifications and with public procurement procedures.














—




Area 2: Technical management of building projects







—


professional experience of coordinating the technical stages in building projects:






—


preliminary studies,










—


project studies,










—


award of works contracts,










—


performance,










—


acceptance,










—


proper completion and warranties,














—


professional experience of assisting with the technical management of projects in the following areas:






—


fire safety,










—


accessibility for persons with reduced mobility,










—


asbestos removal,










—


occupied site,










—


centralised building management,










—


heating, ventilation and air conditioning (HVAC),










—


electricity,










—


carcass work and finishing,










—


building security,














—


professional experience of providing assistance, on occupied sites, in the following areas:






—


preparing building briefs,










—


costing and verification of the actual cost of operations,










—


drawing up works schedules,










—


applying rules governing workplace health and safety,










—


managing the administrative and legal aspects of contracts,














—


professional experience of assisting with public procurement procedures.














—




Area 3: Administrative and financial management of building projects







—


professional experience of:






—


assisting with budget preparation and management,










—


checking the quality of works performed on construction sites,










—


drafting technical reports and status reports,










—


assisting with public procurement procedures,










—


using specific IT tools to manage budget databases.












Marking: 0 to 20 points.
3.   Tests


Written test









(a)


Drafting test in language 2 (English or French), based on a set of documents, to test your ability to perform the duties described in Section A.2 in the area of your choice and your drafting skills.
Time allowed: 3 hours.
Marking: 0 to 40 points (pass mark: 20 points)





Oral tests









(b)


Interview with the selection committee in language 2 (English or French) to assess, taking account of all the information contained in your application file, your suitability to perform the duties set out in Section A.2 in the area of your choice. The selection committee may decide to test your language knowledge as specified on the application form.
Time allowed: 45 minutes.
Marking: 0 to 40 points (pass mark: 20 points)












(c)


Group discussion in language 2 (English or French) to enable the selection committee to assess your adaptability, negotiating skills and performance in a group.
The selection committee will determine the duration of this test on the basis of the ultimate composition of the groups.
Marking: 0 to 20 points (pass mark: 10 points)




4.   List of suitable candidates

The list of suitable candidates will contain, in order of merit, the names of the 12 candidates who have obtained the highest overall scores in the procedure (assessment of qualifications and tests) and have passed each of the tests. The successful candidates will be divided up as follows: three for area 1, six for area 2 and three for area 3.
Candidates will be informed individually in writing of their results.
The list of suitable candidates will be posted on the official noticeboards in Parliament’s buildings. The period of validity of the list of suitable candidates will expire on 31 December 2023; it may be extended. If it is extended, the candidates whose names have been included on the list will be informed in good time.
Successful candidates who are offered a job will be required to produce the originals of all requisite documents, including diplomas and employment certificates, for verification.
C.   APPLICATIONS

Candidates must use either the original or a copy of the official application form supplied with the recruitment notice in this Official Journal published by the Publications Office of the European Union. Candidates may choose only one of the three areas proposed.
Please read the Guide for Candidates carefully before completing the application form.

Closing date for applications

The application form and photocopies of documents must be sent, by registered post only (5), by 23 December 2019 at the latest (as evidenced by the postmark), to the following address:





EUROPEAN PARLIAMENT




Talent Selection Unit — MON 05S030




Selection procedure PE/229/S





(this selection procedure reference number must be quoted)





60 rue Wiertz




1047 Bruxelles/Brussel




BELGIQUE/BELGIË





Applications sent by ordinary post or through the internal mail will not be considered. The Talent Selection Unit will not accept applications which are submitted in person.

Acknowledgement of receipt of application files will be given only if an item dispatched by registered post is accompanied by an advice-of-delivery form.
Please DO NOT TELEPHONE to ask about the timetable for the procedure.
If you have not received an email concerning your application by 31 March 2020, please send an email to PERS-229S@ep.europa.eu


(1)  Council Regulation (EEC, Euratom, ECSC) No 259/68 of 29 February 1968 laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Communities and instituting special measures temporarily applicable to officials of the Commission (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council (OJ L 287, 29.10.2013, p. 15).

(2)  These posts may be transferred to one of Parliament’s other places of work.

(3)  This professional experience will not be taken into account when evaluating the professional experience required under point A.3(b)(ii).

(4)  See the Common European Framework of Reference for Languages (CEFR) — https://europass.cedefop.europa.eu/sites/default/files/cefr-en.pdf

(5)  Dispatch by private courier company will be accepted as equivalent to dispatch by registered post. In such cases, the date of handing-in to the courier company as shown on the delivery form will be taken as the date of dispatch.




Guide for candidates in selection procedures organised by the European Parliament







Page




1.


INTRODUCTION


33




What form does a selection procedure take?


33




2.


THE STAGES IN A SELECTION PROCEDURE


34




Receipt of application files


34




Assessment of compliance with the general conditions


34




Assessment of compliance with the specific conditions


35




Assessment of qualifications


35




Tests


35




List of suitable candidates


36




3.


HOW TO APPLY


36




General remarks


36




How should the complete application file be submitted?


36




What supporting documents should be enclosed with the application file?


36




General remarks


36




Supporting documents demonstrating compliance with the general conditions


37




Supporting documents demonstrating compliance with the specific conditions and assessment of qualifications


37




4.


NOTICE


38




5.


GENERAL INFORMATION


38




Equal opportunities


38




Requests from candidates for access to information concerning them


39




Protection of personal data


39




Travel and subsistence expenses


39




ANNEX I


40




ANNEX II


44




1.   INTRODUCTION


What form does a selection procedure take?

Selection procedures consist of a series of stages in which candidates (1) compete against one another; they are open to all citizens of the European Union who, on the deadline for submission of applications, meet the relevant criteria. They give all candidates a fair opportunity to demonstrate their skills, with a view to discrimination-free selection based on merit.
Successful candidates in a selection procedure are placed on a list of suitable candidates, on which the European Parliament will draw in order to fill the posts to which the recruitment notice applies.
A selection committee, consisting of members representing the Administration and the Staff Committee, is appointed for each selection procedure. The proceedings of the selection committee are confidential and are conducted in accordance with Annex III to the Staff Regulations of Officials (2).
Candidates may not under any circumstances approach the selection committee themselves, either directly or indirectly. The appointing authority reserves the right to disqualify any candidate who disregards this instruction.
The selection committee adheres strictly to the eligibility criteria set out in the recruitment notice when deciding whether or not each candidate should be admitted to the selection procedure. Candidates admitted to a previous competition or selection procedure will not automatically be eligible.
In order to select the best candidates, the selection committee compares the candidates’ performance, with the aim of assessing their suitability to perform the duties described in the recruitment notice. This means that it must not only assess the candidates’ knowledge, but also identify the best-qualified individuals on the basis of their merit.
Please note that selection procedures take between six and nine months, depending on the number of candidates.
2.   THE STAGES IN A SELECTION PROCEDURE

A selection procedure comprises the following stages:






—


receipt of application files;










—


assessment of compliance with the general conditions;










—


assessment of compliance with the specific conditions;










—


assessment of qualifications;










—


tests;










—


drawing-up of a list of suitable candidates.





Receipt of application files

Candidates must submit a complete application file, including the application form specific to the recruitment notice, completed and signed and accompanied by all the requisite supporting documents showing that they meet the general and specific conditions set out in the recruitment notice. Failure to do so will result in exclusion from the competition. The application file must be sent by registered post by the date specified in the recruitment notice. (Dispatch by private courier company will be accepted as equivalent to dispatch by registered post. In such cases, the date of handing-in to the courier company as shown on the delivery form will be taken as the date of dispatch.) The address and closing date for applications are given in section C of the recruitment notice.

Assessment of compliance with the general conditions

The Talent Selection Unit will check applications in order to determine whether they are admissible, i.e. whether they have been submitted in the form and by the closing date specified in the recruitment notice and whether each candidate meets the general eligibility conditions.
Candidates will therefore be 
automatically eliminated
 if they:






—


send their application after the closing date, as evidenced by the postmark or by the delivery form of a private courier company, or










—


do not send their application form by registered post or by private courier company, or










—


do not use the official application form specific to the recruitment notice, or










—


do not complete the official application form specific to the recruitment notice, or










—


fail to sign the application form, or










—


do not meet the general eligibility conditions.






After the closing date for applications
, candidates will be informed individually if their application has been rejected.
A list of the candidates who meet the general conditions set out in the recruitment notice will be drawn up by the appointing authority and forwarded to the selection committee with the application files.

Assessment of compliance with the specific conditions

The selection committee will consider the application files and draw up a list of candidates who meet the specific conditions set out in the recruitment notice. It will base its decisions 
solely
 on the information given on the application form and 
substantiated by supporting documents
 enclosed with it.
Applications must give full details of candidates’ studies, training, knowledge of languages and, where appropriate, professional experience, as follows:






—


as regards studies: the dates on which they began and ended and the nature of the diploma(s) obtained, as well as the subjects studied;










—


as regards professional experience: the dates on which the periods of experience began and ended and the precise nature of the duties performed.




Candidates who have published studies or articles or any other texts relevant to the duties set out in the job description should mention these on the application form.
Candidates who do not meet the specific eligibility conditions set out in the recruitment notice will be eliminated at this stage.
The selection committee will inform all candidates by letter of its decision concerning their admission/non-admission to the procedure.

Assessment of qualifications

In order to select the candidates who are to be invited to the tests, the selection committee will assess the qualifications of the candidates admitted to the selection procedure. It will base its decisions 
solely
 on the information given on the application form and 
substantiated by supporting documents
 enclosed with it (see section 3 below). The selection committee will base its work on criteria which it has laid down in advance, taking account in particular of the qualifications specified in section B.2 of the recruitment notice.
The selection committee will inform all candidates by letter of its decision concerning their admission/non-admission to the tests.

Tests

All the tests are compulsory and eliminatory. The maximum number of candidates who may be admitted to the tests is specified in section B.2 of the recruitment notice.
The tests of candidates who give up will not be marked.

List of suitable candidates

The maximum number of candidates who may be placed on the list of suitable candidates is specified in section B.4 of the recruitment notice.
The inclusion of a candidate’s name on the list of suitable candidates means that he or she may be called for interview by one of Parliament’s departments, but it does not constitute either a right to, or a guarantee of, recruitment.
3.   HOW TO APPLY


General remarks

Before applying, candidates should check carefully whether they meet all the eligibility conditions, both general and specific. To that end, candidates should first read the recruitment notice and this guide and take due note of the relevant requirements.
Although recruitment notices do not specify any age limit, please note that the retirement age for staff is laid down in the Staff Regulations of Officials of the European Union.

Candidates are required to complete the application form (original or copy) which is specific to the recruitment notice and contained in this Official Journal published by the Publications Office of the European Union.
Documents sent after the closing date will not be taken into account.
Candidates who have a disability or whose circumstances are such that they might cause difficulties during the tests (e.g. because they are pregnant or are breastfeeding, or because they have health problems or are undergoing medical treatment) must state that fact on the application form and provide any relevant information so that the Administration can take appropriate measures, where possible. If appropriate, they should enclose with their application form a separate sheet giving details of any arrangements which they consider necessary to help them take the tests.

How should the complete application file be submitted?









1.


Complete and sign the application form specific to the recruitment notice for the selection procedure concerned.












2.


Include a numbered list of all the supporting documents enclosed with the application.












3.


Enclose all the supporting documents required, numbering them first.












4.


Send the application file as specified in the recruitment notice and before the closing date given therein.





What supporting documents should be enclosed with the application file?


General remarks

Please do not send originals; only non-certified photocopies of the documents required should be enclosed. References to websites will not be regarded as constituting supporting documents. Printouts of pages from websites will not be regarded as certificates, although they may be enclosed purely to provide additional information.
Please note that successful candidates on the list of suitable candidates who are offered a job will be required to produce the originals of all the documents required before they can be recruited.

A curriculum vitae (CV) will not be regarded as a supporting document.

Candidates may not refer to application forms or any other documents already submitted in connection with previous applications (3).
None of the documents submitted with the application will be returned.

Supporting documents demonstrating compliance with the general conditions

No document is required at this stage to show that candidates:






—


are a national of one of the European Union Member States,










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on them by the laws on military service,










—


can provide character references appropriate to the performance of the duties concerned,










—


are physically fit to perform their duties.





Candidates must sign the application form. By doing so, they declare on their honour that they meet these conditions and that the information supplied is true and complete.

Supporting documents demonstrating compliance with the specific conditions and assessment of qualifications

Candidates must provide the selection committee with all the information and documents it needs to verify the accuracy of the information given on the application form.

Diplomas and/or certificates

Candidates must supply photocopies of the diplomas or certificates attesting that they have completed studies of the level required by the recruitment notice and of their driving licence(s).
The selection committee will take account of the different education systems in the European Union Member States.
In the case of post-secondary diplomas, the most detailed possible information must be provided, particularly concerning the subjects studied and the length of time for which they were studied, so that the selection committee can assess the relevance of the diplomas to the duties to be performed.
In the case of diplomas relating to technical or vocational training, further training or specialisation courses, candidates must state whether the course was full time or part time or consisted of evening classes, as well as the subjects covered and the official duration of the courses.

Professional experience

Professional experience will be taken into account only if it has been obtained more recently than the required diploma or certificate. The supporting documents must prove the duration and level of the professional experience, and the nature of the duties performed must be described in as much detail as possible, so that the selection committee can assess the relevance of the experience to the duties to be performed.
All such periods of work experience must be covered by supporting documents, for example:






—


statements from former employers and the current employer certifying that candidates have the professional experience required for admission to the selection procedure;










—


if, for reasons of confidentiality, candidates cannot enclose the required evidence of professional experience, it is essential, as a substitute for that evidence, that they enclose photocopies of the employment contract or letter of recruitment and the first and the most recent salary statements;










—


where the work has not been performed on behalf of an employer (as a self-employed person, member of the liberal professions, etc.), invoices detailing the services provided or any other relevant official supporting document will be accepted as evidence.





Knowledge of languages

Knowledge of the required languages (language 1, language 2, French and English) must be confirmed by a diploma, a certificate or a declaration on the candidate’s honour, to be made on a separate sheet of paper, explaining how that knowledge was acquired.
If, at any stage in the procedure, it is established that the information given on the application form is incorrect or is not substantiated by supporting documents, or that all the conditions set out in the recruitment notice have not been met, candidates will be disqualified.
4.   NOTICE

It is the responsibility of candidates to make sure that their application form (original or copy), completed and signed and accompanied by all the supporting documents required, is sent by registered post (4) by the deadline specified, as evidenced by the postmark.

Applications sent by ordinary post or through the internal mail will not be considered. The Talent Selection Unit will not accept applications which are submitted in person.

Acknowledgement of receipt of application files will be given only if an item dispatched by registered post is accompanied by an advice of delivery form.
It is the responsibility of candidates to send a letter or email (5) to the Talent Selection Unit if they do not receive an email concerning their application by the date given in the last paragraph of the recruitment notice.
Any correspondence from a candidate concerning an application must quote the name given in that application and the number of the selection procedure.
All correspondence forwarded by the European Parliament concerning a selection procedure, including invitations to tests, will be sent by email to the address given on the application form. Candidates are responsible for checking their email account regularly (at least twice a week) and for notifying the Talent Selection Unit of any change in their particulars.
All communications concerning the selection procedure should be sent by email to the following mailbox:
PERS-229S@ep.europa.eu
If candidates are no longer in a position to check their email account, it is their responsibility to inform the Talent Selection Unit immediately and to provide a new email address.
In order to safeguard the independence of the selection committee, candidates may not under any circumstances approach the selection committee themselves, either directly or indirectly; if they do so, they may be disqualified.
Any correspondence for consideration by the selection committee and any request for information or other correspondence concerning the procedure must be addressed solely to the Talent Selection Unit (1), which will deal with all communications with candidates throughout the selection procedure until it has been completed.
5.   GENERAL INFORMATION


Equal opportunities

The European Parliament takes great care to avoid any form of discrimination.
It is an equal-opportunities employer and accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.

Requests from candidates for access to information concerning them

Candidates in selection procedures are entitled to be given certain information which specifically concerns them, as described below. The European Parliament may therefore supply the following additional information to a candidate on request:






(a)


candidates who have not been invited to the (written and oral) tests may, on request, obtain a copy of the evaluation sheet concerning their qualifications. Requests must be made within one month of the date on which the letter notifying the decision was sent;










(b)


candidates who are invited to the tests but whose names do not appear on the list of suitable candidates will be informed of their results in the various tests only once the list of suitable candidates has been drawn up by the selection committee. They may, on request, obtain a copy of their written test paper and, for each of the written and oral tests, a copy of their personal evaluation sheet setting out the selection committee’s remarks on their performance. Requests must be made within one month of the date on which the letter notifying the decision not to include their name on the list of suitable candidates was sent;










(c)


successful candidates will be informed only that they have been included on the list of suitable candidates.




Requests will be dealt with in accordance with the requirement for the work of the selection committee to be secret, as laid down in the Staff Regulations of Officials of the European Union (Annex III, Article 6), and in compliance with the rules on the protection of individuals with regard to the processing of personal data.

Protection of personal data

The European Parliament, as the body responsible for organising selection procedures, ensures that candidates’ personal data are processed in strict compliance with Regulation (EU) 2018/1725 of the European Parliament and of the Council (6), particularly as regards confidentiality and security.

Travel and subsistence expenses

A contribution will be made towards the travel and subsistence expenses of candidates invited to the tests. Candidates will be given details of the arrangements for this and the rates applicable in the letter inviting them to the tests.

The address given on the application form will be considered to be the place from which the candidate departs to attend the tests to which he or she has been invited. A change of address notified by a candidate after the European Parliament has sent the invitations to the tests will not be taken into consideration, unless Parliament considers that the circumstances invoked by the candidate amount to force majeure or are wholly exceptional.



(1)  Any reference in this guide to a person of the male sex shall be deemed also to constitute a reference to a person of the female sex, and vice-versa.

(2)  Council Regulation (EEC, Euratom, ECSC) No 259/68.

(3)  These conditions apply to all candidates, including officials and other servants of the European Union.

(4)  Dispatch by private courier company will be accepted as equivalent to dispatch by registered post. In such cases, the date of handing-in to the courier company as shown on the delivery form will be taken as the date of dispatch.

(5)  

Address:






EUROPEAN PARLIAMENT, Talent Selection Unit, MON 05S030,




Selection procedure PE/229/S, 60 rue Wiertz, 1047 Bruxelles/Brussel, BELGIQUE/BELGIË.




Email address: PERS-229S@ep.europa.eu





(6)  Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).





ANNEX I


Indicative guide to qualifications giving access to selection procedures for function group AST








COUNTRY


Secondary education (1) (giving access to post-secondary education)


Post-secondary education (non-university higher education or short university course lasting at least two years)





Belgique – België – Belgien



Certificat de l’enseignement secondaire supérieur (CESS) / Diploma secundair onderwijs / Diplôme d'aptitude à accéder à l'enseignement supérieur (DAES) / Getuigschrift van hoger secundair onderwijs / Diplôme d'enseignement professionnel / Getuigschrift van het beroepssecundair onderwijs


Candidature - Kandidaat
Graduat - Gegradueerde
Bachelier (dit «professionnalisant» ou de «type court»)/ Professioneel gerichte Bachelor — 180 ECTS





България



Диплома за средно образование / Свидетелство за зрелост / Диплома / Диплома за завършено средно образование / Диплома за средно специално образование


Специалист по …





Česko



Vysvědčení o maturitní zkoušce


Vysvědčení o absolutoriu (Absolutorium) + diplomovaný specialista (DiS.)





Danmark



Bevis for: Studentereksamen
Højere Forberedelseseksamen (HF) / Højere Handelseksamen (HHX) / Højere Afgangseksamen (HA) / Bevis for Højere Teknisk Eksamen (HTX)


Videregående uddannelser = Bevis for = Eksamensbevis som (erhversakademiuddannelse AK)





Deutschland



Allgemeine Hochschulreife / Abitur / Fachgebundene Hochschulreife / Fachhochschulreife / Hochschulzugang für beruflich Qualifizierte


 





Eesti



Gümnaasiumi lõputunnistus + riigieksamitunnistus
Lõputunnistus kutsekeskhariduse omandamise kohta


Tunnistus keskhariduse baasil kutsekeskhariduse omandamise kohta





Éire/Ireland



Ardteistiméireacht Grád D3 i 5 ábhar / Leaving Certificate Grade D3 in 5 subjects / Gairmchlár na hArdteistiméireachta (GCAT) / Leaving Certificate Vocational Programme (LCVP)


Teastas Náisiúnta / National Certificate /

Céim Bhaitsiléara / Ordinary Bachelor Degree Dioplóma Náisiúnta (ND, Dip.) / National Diploma (ND, Dip.) / Dámhachtain Ardteastas Ardoideachais (120 ECTS) / Higher Certificate (120 ECTS)





Ελλάδα









α)


Απολυτήριο Γενικού Λυκείου










β)


Απολυτήριο Κλασικού Λυκείου










γ)


Απολυτήριο Τεχνικού — Επαγγελματικού Λυκείου










δ)


Απολυτήριο Ενιαίου Πολυκλαδικού Λυκείου




Απολυτήριο Ενιαίου Λυκείου / Απολυτήριο Τεχνολογικού Επαγγελματικού Εκπαιδευτηρίου / Απολυτήριο Γενικού Λυκείου / Απολυτήριο Επαγγελματικού Λυκείου


Δίπλωμα επαγγελματικής κατάρτισης (ΙΕΚ)





España



Bachillerato Unificado y Polivalente (BUP) + Curso de Orientación Universitaria (COU) / Bachillerato


Técnico superior / Técnico especialista





France



Baccalauréat / Diplôme d'accès aux études universitaires (DAEU) / Brevet de technicien


Diplôme d'études universitaires générales (DEUG) / Brevet de technicien supérieur (BTS) / Diplôme universitaire de technologie (DUT) / Diplôme d'études universitaires scientifiques et techniques (DEUST)





Hrvatska



Svjedodžba o državnoj maturi
Svjedodžba o zavrsnom ispitu


Associate degree
Graduate specialist
Stručni Pristupnik / Pristupnica





Italia



Diploma di scuola secondaria superiore (diploma di maturità o esame di Stato conclusivo dei corsi di studio di istruzione secondaria superiore)


Certificato di specializzazione tecnica superiore/attestato di competenza (4 semestri) Diploma di istruzione e formazione tecnica superiore (IFTS) / Diploma di istruzione tecnica superiore (ITS) Diploma universitario (2 anni)
Diploma di Scuola diretta a fini speciali (2 anni)





Κύπρος



Απολυτήριο


Δίπλωμα = Programmes offered by Public/Private Schools of Higher Education (for the latter accreditation is compulsory) / Higher Diploma





Latvija



Atestāts par vispārējo vidējo izglītību
Diploms par profesionālo vidējo izglītību


Diploms par pirmā līmeņa profesionālo augstāko izglītību





Lietuva



Brandos atestatas


Aukštojo mokslo diplomas
Aukštesniojo mokslo diplomas





Luxembourg



Diplôme de fin d’études secondaires et techniques


Brevet de technicien supérieur (BTS) / Brevet de maîtrise / Diplôme de premier cycle universitaire (DPCU) / Diplôme universitaire de technologie (DUT)





Magyarország



Gimnáziumi érettségi bizonyítvány / Szakközép-iskolai érettségiképesítő bizonyítvány / Érettségi bizonyítvány


Bizonyítvány felsőfokú szakképesítésről





Malta



Advanced Matriculation or GCE Advanced level in 3 subjects (2 of them grade C or higher) / Matriculation certificate (2 subjects at Advanced level and 4 at Intermediate level including systems of knowledge with overall grade A-C) + Passes in the Secondary Education Certificate examination at Grade 5 /2 A Levels (passes A-E) + a number of subjects at Ordinary level, or equivalent


MCAST diplomas/certificates
Higher National Diploma





Nederland



Diploma VWO / Diploma staatsexamen (2 diploma’s) / Diploma staatsexamen voorbereidend wetenschappelijk onderwijs (Diploma staatsexamen VWO) / Diploma staatsexamen hoger algemeen voortgezet onderwijs (Diploma staatsexamen HAVO)


Kandidaatsexamen
Associate degree (AD)





Österreich



Matura/Reifeprüfung
Reife-und Diplomprüfung
Berufsreifeprüfung


Kollegdiplom
Akademiediplom





Polska



Świadectwo dojrzałości
Świadectwo ukończenia liceum ogólnokształcącego


Dyplom ukończenia kolegium nauczycielskiego Świadectwo ukończenia szkoły policealnej





Portugal



Diploma de Ensino Secundário/ Certificado de Habilitações do Ensino Secundário


 





România



Diplomă de bacalaureat


Diplomă de absolvire (Colegiu universitar) învățamânt preuniversitar





Slovenija



Maturitetno spričevalo (Spričevalo o poklicni maturi) (Spričevalo o zaključnem izpitu)


Diploma višje strokovne šole





Slovensko



vysvedčenie o maturitnej skúške


absolventský diplom





Suomi/Finland



Ylioppilastutkinto tai peruskoulu + kolmen vuoden ammatillinen koulutus – Studentexamen eller grundskola + treårig yrkesinriktad utbildning (Betyg över avlagd yrkesexamen på andra stadiet)
Todistus yhdistelmäopinnoista (Betyg över kombinationsstudier)


Ammatillinen opistoasteen tutkinto — Yrkesexamen på institutnivå





Sverige



Slutbetyg från gymnasieskolan (3-årig gymnasial utbildning)


Högskoleexamen (80 poäng)
Högskoleexamen, 2 år, 120 högskolepoäng Yrkeshögskoleexamen/Kvalificerad yrkeshögskoleexamen, 1– 3 år





United Kingdom



General Certificate of Education Advanced level — 2 passes or equivalent (grades A to E)
BTEC National Diploma
General National Vocational Qualification (GNVQ), advanced level
Advanced Vocational Certificate of Education, A level (VCE A level)


Higher National Diploma/Certificate (BTEC)/SCOTVEC
Diploma of Higher Education (DipHE)
National Vocational Qualifications (NVQ) and Scottish Vocational Qualifications (SVQ) level 4






(1)  Access to function group AST is subject to a further condition of having acquired appropriate professional experience of at least three years.





ANNEX II

REQUESTS FOR REVIEW — APPEALS — COMPLAINTS TO THE EUROPEAN OMBUDSMAN

Candidates who consider that a decision has adversely affected them may request a review of the decision, launch an appeal procedure or lodge a complaint with the European Ombudsman (1).

Requests for review

Candidates may ask the selection committee to review its decision:






—


not to admit them to the selection procedure










—


not to invite them to the written and oral tests.




The selection committee will not review its decision not to include candidates on the list of suitable candidates.
Substantiated requests for review must be sent by email to
PERS-229S@ep.europa.eu

within 10 calendar days of the date on which the Talent Selection Unit sent the email notifying the decision in question. A reply will be sent as soon as possible.

Appeals







—


Lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Union (2), which should be addressed to:









The Secretary-General




European Parliament




Konrad Adenauer Building




L-2929 Luxembourg




LUXEMBOURG




This option is available at all stages of the selection procedure.
Please note the broad measure of discretion enjoyed by selection committees, whose decisions are independently arrived at and cannot be changed by the appointing authority. The selection committee’s decisions are subject to review only in the event of a clear violation of the rules governing their work. In that event, a decision by a selection committee may be challenged directly before the General Court of the European Union without a complaint having first been lodged under Article 90(2) of the Staff Regulations of Officials of the European Union.






—


Submit an appeal to the:









General Court of the European Union




L-2925 Luxembourg




LUXEMBOURG,




under Article 270 of the Treaty on the Functioning of the European Union and Article 91 of the Staff Regulations of Officials of the European Union.
This option is available only in relation to decisions taken by the selection committee.
In the case of administrative decisions denying admission to the selection procedure on the grounds that the application does not meet the eligibility conditions set out in section B.1 of the notice, an appeal may be submitted to the General Court of the European Union only after a complaint has first been lodged as described above.
Appeals to the General Court of the European Union may be made only through a lawyer authorised to practise before a court of a Member State of the European Union or of the European Economic Area.
The time limits laid down in Articles 90 and 91 of the Staff Regulations of Officials of the European Union which apply to these two types of appeal start to run either from the date of notification of the original decision adversely affecting you or, only in the case of a request for a review, from the date on which you are notified of the selection committee’s original reply to the request.

Complaints to the European Ombudsman

Any European Union citizen can make a complaint to:





The European Ombudsman




1, avenue du Président Robert Schuman — BP 403




F-67001 Strasbourg Cedex




FRANCE,




under Article 228(1) of the Treaty on the Functioning of the European Union and in accordance with the conditions laid down in Decision 94/262/ECSC, EC, Euratom of the European Parliament (3).
You should note that complaints made to the Ombudsman have no suspensive effect on the time limit laid down in Article 91 of the Staff Regulations of Officials of the European Union for lodging appeals with the General Court of the European Union under Article 270 of the Treaty on the Functioning of the European Union.


(1)  Reviews, appeals or complaints to the European Ombudsman will not interrupt the work of the selection committee.

(2)  Council Regulation (EEC, Euratom, ECSC) No 259/68.

(3)  Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman’s duties (OJ L 113, 4.5.1994, p. 15).