Financial activity report 2018 — Section II — European Council and Council
Date: 2019-08-13
Institutions: Council of the European Union
Subjects: Council of the European Union, EU budget, European Council, budgetary assessment, budgetary expenditure, budgetary resources, implementation of the budget




C_2019272EN.01000101.xml










13.8.2019   


EN


Official Journal of the European Union


C 272/1






FINANCIAL ACTIVITY REPORT 2018 —
Section II — European Council and Council
(2019/C 272/01)

TABLE OF CONTENTS








1.

INTRODUCTION
3










2.

OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2018
3










2.1.

Main financial objectives
3










2.2.

Establishment of the budget for the European Council and Council in 2018
3










2.2.1.

General approach
3










2.2.2.

Budget 2018
4










2.2.3.

Budget 2018 and the Financial Perspectives of Heading 5 of the EU Budget
4










3.

GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2018
6










3.1.

Activities and objectives of the European Council and Council in 2018
6










3.1.1.

Meetings
6










3.1.2.

Legislative activities
7










3.1.3.

Administrative modernisation
7










3.1.4.

Achievement of objectives in 2018
8










3.2.

Revenue
8










3.3.

Expenditure in 2018
11










3.3.1.

Modification of the budget in 2018
11










3.3.2.

Overview of implementation of the budget in 2010– 2018
13










3.3.3.

Implementation of the appropriations by category in 2018
14










3.4.

Appropriations carried over 23
16










3.4.1.

Appropriations carried over automatically from 2017 to 2018
16










3.4.2.

Appropriations carried over from 2018 to 2019
17










3.4.3.

Appropriations carried over by decision from 2017 to 2018
19










3.4.4.

Appropriations carried over by decision from 2016 to 2017 carried over for payment to 2018
19










3.5.

Assigned revenue
20










3.5.1.

Assigned revenue accrued before 2018
20










3.5.2.

Assigned revenue carried over for payment from 2017
21










3.5.3.

Assigned revenue accrued before 2018 carried over to 2019 for payment
22










3.5.4.

Assigned revenue accrued in 2018
22



1.   INTRODUCTION

In conformity with Article 249 of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council (1) (‘Financial Regulation’ — FR) (Article 142 of the Financial Regulation in force till 2018 (2)) this document constitutes a report on budgetary and financial management of Section II of the EU budget (European Council and Council) for the financial year 2018.
The report is based on the provisional accounts for 2018, the findings in the annual activity reports of the Council’s authorising officers and the budget implementation information from the Council’s financial system.
Chapter 2 of this report presents a summary of the framework which was established for the financial year 2018. A global overview of the implementation of the budget appropriations available in 2018 is given in Chapter 3.
The implementation of the budget 2018 by budget line is presented in Annex.
2.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2018

2.1.   Main financial objectives

The main financial objectives of the General Secretariat of the Council for 2018 were:






—


To ensure continuous support to the President of the European Council and to the Council by effective and efficient use of financial resources.










—


To further proceed with the process of administrative modernisation with the objective to reinforce the quality of its organisation and proper use of resources.










—


To settle the final cost of the Europa Building with the Belgian government.




2.2.   Establishment of the budget for the European Council and Council in 2018

2.2.1.   General approach

The establishment of the budget 2018 for the European Council and Council (EC/C hereafter) was based on the general objective not to exceed, in nominal terms, the overall level of the 2017 budget for non-salary-related expenditure.
Increases related to statutory or contractual obligations, or in domains which have been considered as essential for the proper functioning of the GSC, have been compensated by prioritising and reprogramming certain projects taking into account the budget implementation of the recent years.
As for the establishment plan, the GSC continued to streamline the organisation by implementing the following actions:






—


transforming 25 AST (10 AST5, 5 AST4, 5 AST3, 5 AST2) posts into 25 SC posts (10 SC2 and 15 SC1), 20 AST posts (10 AST7 and 10 AST6) into 20 AD posts (10 AD7 and 10 AD5) and one AD12 temporary post into a permanent AD12 post as part of the continuation of the administrative modernisation,










—


transfer of 1 AD5 and 1 AST1 post to the Commission as part of the arrangement on the organisation and operation of a computer emergency response team for EU institutions, bodies and agencies (CERT-EU),










—


addition of 4 AD5 and 2 AST1 post to reflect the new language regime of the Irish translation, as instructed by the Commission.




2.2.2.   Budget 2018

The budget authority established the overall EC/C budget 2018 at EUR 572,9 million. This corresponds to an increase of EUR 11,3 million (+ 2,0 %) compared to 2017.
The number of posts in the establishment plan for 2018 for the EC/C was fixed at 3031.
Table 1 gives an overview on the budget 2018 by different categories.

Table 1


EC/C budget 2018 compared to 2017 (by category)









(EUR)




Category


Budget 2017


Budget 2018


Change 2018/2017 with EB (3)





1


2


3=2/1




Establishment plan


315 446 000 


328 800 000 


4,2  %




Other staff expenditure


24 878 000 


24 359 000 


–2,1  %




Buildings (excluding acquisitions)


57 789 000 


56 360 377 


–2,5  %




Computer systems


42 800 000 


41 300 000 


–3,5  %




Furniture


942 000 


733 000 


–22,2  %




Technical equipment


3 659 000 


4 344 000 


18,7  %




Transport


1 048 000 


1 496 000 


42,7  %




Delegations’ travel expenses


17 802 000 


17 802 000 


0,0  %




Interpreting costs


79 816 000 


79 316 000 


–0,6  %




Meetings and conferences


4 984 000 


4 945 000 


–0,8  %




Information


8 285 000 


10 152 000 


22,5  %




Miscellaneous


2 127 000 


1 787 000 


–16,0  %




Reserve


2 000 000 


1 500 000 


–25,0  %





Total (excl. acquisition)




561 576 000 




572 894 377 




2,0  %





Acquisition of immovable property


—


—


 





Grand total




561 576 000 




572 894 377 




2,0  %





2.2.3.   Budget 2018 and the Financial Perspectives of Heading 5 of the EU Budget

Table 2 gives an overview on the evolution of the EC/C budget in 2010– 2018. The EC/C share in the Heading 5 of the multiannual financial perspectives has declined from 8,0 % in 2010 to 5,5 % in 2018.

Table 2


Evolution of the Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2010– 2018
























 


2010


2011


2012


2013


2014


2015


2016


2017


2018




(Amounts at current prices)


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change




Heading 5


7 962 


4,7  %


8 173 


2,7  %


8 607 


5,3  %


9 181 


6,7  %


8 405 


–8,5  %


8 661 


3,0  %


9 483 


9,5  %


9 921 


4,6  %


10 346 


4,3  %




EC/C


634


5,1  %


563


–11,2  %


534


–5,2  %


536


0,3  %


534


–0,2  %


542


1,4  %


545


0,6  %


562


3,0  %


573


2,0  %




 





EC/C share in Heading 5




8,0  %




6,9  %




6,2  %




5,8  %




6,4  %




6,3  %




5,7  %




5,7  %




5,5  %





The reduction in 2011 is mainly due to the transfer of resources to the EEAS, whereas the decreases in 2012 and 2014 relate to reductions of appropriations of certain activities in view of the previous years’ implementation and actual needs.
3.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2018

3.1.   Activities and objectives of the European Council and Council in 2018

In the framework of the financial activity report, the GSC provides information on its core activities which are relevant from the financial point of view, and which describe the functioning of the European Council and Council during the financial year. The report also highlights the principal accomplishments of the year.
3.1.1.   Meetings

Table 3 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council between 2010 and 2018.
In 2018, in addition to the 4 604‘institutional’ meetings, the GSC organised 3 129 other meetings (e.g. seminars, information sessions and briefings, and meetings with third countries).

Table 3


Development of the number of meetings in 2010– 2018















 


2010


2011


2012


2013


2014


2015


2016


2017


2018




Summits


7


9


7


6


9


12


9


11


15




Councils


86


85


77


74


81


81


75


77


75




Coreper


122


135


140


140


135


138


109


105


117




Coreper Art. 50


 


 


 


 


 


 


 


22


29




Working groups


4 127 


4 373 


4 480 


4 164 


4 016 


3 471 


3 569 


4 039 


4 304 




Ad hoc working group Art. 50


 


 


 


 


 


 


 


32


61





Total




4 342 




4 602 




4 704 




4 384 




4 241 




3 702 




3 762 




4 290 




4 604 





Other meetings


1 996 


2 075 


2 189 


2 027 


2 189 


2 271 


2 034 


3 030 


3 129 





Grand total




6 338 




6 677 




6 893 




6 411 




6 430 




5 973 




5 796 




7 320 




7 733 





The year 2018 has been marked by continuous work aiming to finalise procedure for the signature and conclusion of the agreement on the UK’s withdrawal from the EU.
The total number of meetings organised by the GSC went up by 6 % (413) compared to 2017. It is explained mainly by the increased activity of the presidency of the second semester and the activity of the ad hoc working group on Brexit.
Moreover, on 25 April 2018 the GSC hosted the second conference on ‘Supporting the future of Syria and the Region’. It brought together 57 countries, 10 regional organisations and 19 UN agencies to discuss the situation in Syria and the impact of the crisis in the region. The organisation of the event, which required significant security and logistic resources as well as an important diplomatic effort, was done together with the European Commission Directorate-General Neighbourhood.
In addition, the 12th Asia-Europe Meeting (ASEM) summit took place on 18-19 October 2018. It brought together leaders of 51 European and Asian countries, EU representatives and the Secretary-General of the Association of Southeast Asian Nations (ASEAN). The Heads of State and Government discussed how to further strengthen dialogue and cooperation between the two continents on a wide range of areas, such as trade and investment, connectivity, sustainable development and climate.
The GSC was able to meet the increased need for meetings by using the higher meeting room availability offered by the Europa Building, which since already the previous year accommodates all types of meetings and not only high-level meetings.
3.1.2.   Legislative activities

Another quantitative indicator of activities is the number of legal acts published in the Official Journal (OJ) (table 4). In 2018, 1210 legal acts were published in the OJ. It should be noted that the publication of the legal acts in the OJ is the last step of the legislative process.

Table 4


Development of the number of legal acts in 2010– 2018















 


2010


2011


2012


2013


2014


2015


2016


2017


2018




Legal acts published in OJ


825


986


958


1 132 


1 437 


1 412 


1 259 


1 187 


1 210 




3.1.3.   Administrative modernisation

In 2018, the GSC continued to improve the quality and efficiency of its internal organisation.

Progress on implementation of Action Plan

In 2018, the GSC continued the implementation of the Secretary-General ‘Action Plan for a more dynamic, flexible and collaborative GSC’ (presented on 27 September 2016) which identifies five priorities for the GSC:






—


An effective administration for the President of the European Council and the European Council,










—


Better and more consistent support to the Council and its Presidencies,










—


Improved internal and external communication and information,










—


Investment in people and management, and










—


Harnessing technology to improve the way the GSC works.




Almost all actions were finalised by 2018 or had taken on a continuous ongoing character.
The main achievements of the ‘Action Plan’ in 2018 are:






—


GSC’s Digital Service Strategy,










—


Vademecum on External Relations,










—


GSC service package for the presidency,










—


Administrative modernisation (including staff survey, 360o feedback for managers and learning management system for the EU institutions (EU-Learn)),










—


Major reorganisation of GSC services in order to improve the efficiency of different functions of the organisation.




3.1.4.   Achievement of objectives in 2018

Achievement of the objectives established for the budget year 2018 may be summarised as follows:






—



Establishment plan

In 2018, the GSC recruited 137 officials (74 permanent officials and 63 temporary agents). During the year 184 officials (154 permanent officials and 30 temporary agents) left, resulting in a net decrease of 47 occupied posts in the EC/C Establishment Plan.










—



Financial management

In 2018, the GSC continued to further improve its financial management and performance. Several improvements of the corporate financial governance were implemented, e.g.:






—


establishment of an Advisory Management Board, composed of senior managers from different departments and the Chair of the Staff Committee. Its role is two-fold, firstly advise on strategic priorities and monitor the progress of the chosen ones and, secondly, help prioritise resources and ensure the GSC is well aligned with its mission,










—


creation of a Task Force Reorganisation to examine the impact on the financial management of the GSC reorganisations that took place on 1 June and 1 July and to support the services in creating and implementing adequate financial structures,










—


review of the ‘Internal rules for the implementation of appropriations entered into Section II of the general budget of the European Union’ following the publication of a new Financial Regulation,










—


adoption of guidelines for a Common Project and Task Force Management Framework (CPMF) aiming at providing guidance for organising horizontal teams in compliance with the Staff Regulations and the Financial Regulation, defining a small set of effective and light practices.




In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC was 21 days in 2018, the maximum time limit being 30 calendar days (Directive 2011/7/EU of the European Parliament and of the Council (4)).










—



Building Policy

During 2018, intensive negotiations took place as the Belgian authorities informed the Secretariat that despite the agreement on the final price of the project Europa building, the Belgian state would not proceed with the sale of the four adjacent plots of land. Both parties came to an agreement on an alternative solution which resulted in a decreased amount for the final payment (see point 3.4.3).




3.2.   Revenue

Table 5 gives an overview on the global outcome of revenue operations in 2018. The expression ‘Established rights 2017’ refers to the recovery orders which were made in 2017 but for which the recovery of the amounts took place only in 2018. The expression ‘Established rights 2018’ in turn corresponds to recoveries launched in 2018.

Table 5


Overview of revenue operations in 2018 budget














(EUR)




Chapter


Established rights 2017


Recovered revenues from 2017


Established rights 2018


Recovered revenues from 2018


Total established rights 2017+2018


Total recovered 2017+2018


To be recovered in 2019




 


 


1


2


3


4


5=1+3


6=2+4


7=5– 6




4 0


Deductions from staff remuneration


0


0


30 454 292 


30 454 292 


30 454 292 


30 454 292 


0




4 1


Contributions to the pension scheme


223 436 


127 312 


25 753 759 


25 752 178 


25 977 195 


25 879 490 


97 705 




5 0


Proceeds from the sale of movable and immovable property


1 913 


1 913 


7 300 


2 550 


9 213 


4 463 


4 750 




5 1


Proceeds from letting and hiring


34 297 


34 297 


667 694 


421 285 


701 991 


455 582 


246 410 




5 2


Revenue from investments or loans granted, bank and other interest


0


0


3 809 


3 809 


3 809 


3 809 


0




5 5


Revenue from the proceeds of services supplied and work carried out


104 455 


104 455 


704 463 


428 001 


808 917 


532 456 


276 461 




5 5


Revenue from the proceeds of services supplied and work (EEAS)


100 000 


100 000 


397 124 


297 124 


497 124 


397 124 


100 000 




5 7


Other contributions and refunds in connection with administ. operation


1 504 160 


1 074 878 


20 132 298 


19 972 853 


21 636 458 


21 047 731 


588 728 




5 8


Miscellaneous compensation


0


0


48 334 


48 304 


48 334 


48 304 


30




5 8


Miscellaneous compensation (EEAS)


0


0


0


0


0


0


0




5 9


Other revenue arising from administrative management


0


0


0


0


0


0


0




6 3


Contributions under specific agreements


9 935 


9 935 


1 213 693 


1 213 693 


1 223 628 


1 223 628 


0




7 0


Interest on late payments


0


0


243


243


243


243


0




9 0


Miscellaneous revenue


0


0


0


0


0


0


0





Total




1 978 196 




1 452 790 




79 383 010 




78 594 333 




81 361 206 




80 047 123 




1 314 083 





The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 81,4 million in 2018. From this amount EUR 80,0 million was recovered during the financial year whereas EUR 1,3 million will be collected in 2019.
The majority of the total recovered revenues (71 % or EUR 56,4 million out of EUR 80,0 million) in 2018 relates to community taxes, levies and dues collected from the GSC’s personnel. From this amount EUR 30,5 million covers deductions from staff remuneration whereas EUR 25,9 million corresponds to contributions and transfers of pension rights to the pension scheme.
The remainder, or 29 % (EUR 23,6 million), is accrued from various administrative operations. This amount comes mainly from the following sources:






—


Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2017 and 2018 (EUR 0,4 million and EUR 6,7 million respectively, Chapter 5 7).










—


Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 11 million, Chapter 5 7).










—


Contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 1,2 million, Chapter 6 3).










—


Contributions by other institutions and payments by Council officials for the Council crèche (EUR 0,9 million, Chapter 5 7).










—


Payments by the Court of Justice, the Court of Auditors and the European University Institute in Florence as their contributions to the common financial system with the Council (EUR 0,7 million, Chapter 5 7).










—


Transfers from the EEAS to the Council as advanced reimbursement of the costs related to the organisation of the Brussels Conference on Syria (EUR 0,2 million, Chapter 5 5).










—


Proceeds from recovery of legal costs in cases won by the Council and damages paid to the Council (EUR 0,01 million, Chapter 5 7).










—


Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 0,4 million, Chapter 5 5).










—


Proceeds from renting out premises and reimbursements related to them, inter alia, the Commission’s part of rent of the EU Info Point in Brussels (EUR 0,5 million, Chapter 5 1).




3.3.   Expenditure in 2018

3.3.1.   Modification of the budget in 2018

During the financial year 2018, the appropriations were reallocated by different transfers. Table 6 shows the decisions which modified the budget appropriations in 2010– 2018.

Table 6


Number of budget modifications by type in 2010– 2018
















Modification


Year




Type


Legal basis


2010


2011


2012


2013


2014


2015


2016


2017


2018




Amending budget



FR Article 41



0


0


0


0


0


0


0


0


0




Transfer B



FR Article 25



47


23


23


22


32


27


31


45


52




Transfer C



FR Article 25



2


2


2


2


2


2


2


1


2




Transfer D



FR Article 27



0


0


0


0


0


0


0


0


0





Total



 



49




25




25




24




34




29




33




46




54





Two C-transfers, which involved informing the budget authority (in accordance with Article 25 of the Financial Regulation (Article 29 of the 2018 Financial Regulation), were made in 2018:






—


C1-transfer of EUR 990 000 on 23 July 2018 in order to:






—


Finance the additional transport needs related to the 12th Asia Europe Meeting (ASEM) (EUR 630 000),










—


Cover technical audiovisual projects to improve the quality of the services provided during European Council and Council events (EUR 360 000),














—


C2-transfer of EUR 2 181 000 on 26 November 2018 in order to:






—


Finance early 2019 training sessions for which external contractors needed to start preparatory work in 2018 (EUR 150 000),










—


Cover unforeseen costs of the organisation of ASEM such as necessary adaptations in the external venue (fitting out works and furniture) (EUR 550 000),










—


Cover the works on cabling done by the IT services in the master control room of audiovisual equipment (EUR 339 000),










—


Cover the shift between services of the management of Information and Knowledge Management (IKM) Programme (EUR 1 042 000),










—


Finance the in-house development of a new Newsroom publication platform (EUR 100 000).








52 B-transfers based on Article 25(4) of the FR (Article 29(4) of 2018 FR) modified internally the EC/C budget in 2018.
Table 7 gives an overview of the budget lines which were significantly (5) modified in 2018 by different transfers.

Table 7


Budget lines which were subject to significant transfers in 2018











(EUR)




Item


Heading


Initial Budget 2018


Transfers


Final appropriations


Difference




1 1 0 5


Overtime


1 450 000 


– 250 000 


1 200 000 


– 17 %




2 0 0 0


Rent


1 109 000 


764 500 


1 873 500 


69 %




2 0 0 4


Work to make premises secure


2 547 000 


– 800 000 


1 747 000 


– 31 %




2 0 1 1


Water, gas, electricity and heating


4 766 000 


– 568 199 


4 197 801 


– 12 %




2 0 1 2


Buildings security and surveillance


18 493 000 


– 460 000 


18 033 000 


– 2 %




2 1 0 0


Acquisition of equipment and software


10 716 000 


–1 308 620 


9 407 380 


– 12 %




2 1 0 1


Outside assistance for computer systems


21 799 000 


1 975 593 


23 774 593 


9 %




2 1 0 2


Servicing and maintenance of equipment and software


7 195 000 


370 443 


7 565 443 


5 %




2 1 0 3


Telecommunications


1 590 000 


443 585 


2 033 585 


28 %




2 1 2 0


Purchase and replacement of technical equipment


2 494 000 


404 779 


2 898 779 


16 %




2 1 2 2


Rental, servicing, maintenance and repair


1 538 000 


– 255 789 


1 282 211 


– 17 %




2 1 3 2


Rental, maintenance and repair of the vehicle fleet


1 046 000 


476 000 


1 522 000 


46 %




2 2 0 0


Travel expenses of delegations


17 802 000 


4 529 114 


22 331 114 


25 %




2 2 0 2


Interpreting costs


79 316 000 


–4 874 614 


74 441 386 


– 6 %




2 2 1 0


Documentation and library expenditure


3 770 000 


–1 016 500 


2 753 500 


– 27 %




2 2 1 1


Official Journal


1 777 000 


– 995 500 


781 500 


– 56 %




2 2 1 3


Information and public events


4 385 000 


448 000 


4 833 000 


10 %




3.3.2.   Overview of implementation of the budget in 2010– 2018

The overall implementation rate of the EC/C budget has been on average 91,9 % over the past nine years (Graph 1). The implementation rate refers to the commitments made during the budget year out of the available voted budget.
The actual annual payments rate between 2010 and 2018 have been on average 82,6 % of the budget. The difference between the overall implementation and payments of a given year (i.e. non-paid commitments) has been carried over, in conformity with Article 13(4) of the Financial Regulation (Article 12(7) of 2018 FR), to the next budget year for payments.

Graph 1


Global budget implementation in 2010– 2018




For 2018, the carried over appropriations relate to obligations duly contracted before the end of the budget year but where the goods have not yet been delivered and/or for which no invoices have been received before the end of the year.
3.3.3.   Implementation of the appropriations by category in 2018

The analysis of expenditure in 2018 is presented at the level of 14 expenditure categories.
Table 8 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used in 2018 and therefore cancelled.

Table 8


Overview of the implementation of the 2018 budget (by category)











(EUR)




Category


Budget 2018 (initial)


Budget 2018 (final (*1))


Commitments


Outturn rate


Cancelled appropriations




 


1


2


3


4=3/2


5=2– 3




Establishment plan


328 800 000 


328 650 000 


309 799 583 


94,3  %


18 850 417 




Other staff expenditure


24 359 000 


24 509 000 


22 777 378 


92,9  %


1 731 622 




Buildings (excluding acquisitions)


56 360 377 


55 574 877 


54 112 447 


97,4  %


1 462 430 




Computer systems


41 300 000 


42 781 000 


42 770 511 


100,0  %


10 489 




Furniture


733 000 


933 000 


923 624 


99,0  %


9 376 




Technical equipment


4 344 000 


4 365 000 


4 184 365 


95,9  %


180 635 




Transport


1 496 000 


2 036 000 


1 938 566 


95,2  %


97 434 




Delegations’ travel expenses


17 802 000 


22 331 114 


11 121 429 


49,8  %


11 209 685 




Interpreting costs


79 316 000 


74 441 386 


64 551 319 


86,7  %


9 890 067 




Meetings and conferences


4 945 000 


5 290 500 


4 948 665 


93,5  %


341 835 




Information


10 152 000 


8 650 000 


8 383 365 


96,9  %


266 636 




Miscellaneous


1 787 000 


1 787 000 


989 228 


55,4  %


797 772 




Reserve


1 500 000 


1 500 000 


0


0,0  %


1 500 000 





Total (excl. acquisition)




572 894 377 




572 848 877 




526 500 479 




91,9  %




46 348 398 





Acquisition of immovable property


—


45 500 


45 035 


99,0  %


465





Grand total




572 894 377 




572 894 377 




526 545 514 




91,9  %




46 348 863 





The global implementation rate of the 2018 budget is 91,9 %. The difference between the final budget and implementation can be explained as follows:






—


The total under-spending in the category of the establishment plan amounts to EUR 18,8 million. This under-spending relates mainly to lower needs for basic salaries (EUR 11,8 million) and to the fact that it was not necessary to use the provision for annual adjustment of the remuneration (EUR 3,1 million). Part of the salary underspending is related to the net decrease of 47 occupied posts in the EC/C Establishment Plan. Other elements explaining the underspending are lower need for different statutory entitlements (EUR 2,6 million) and for social security (EUR 0,6 million) plus a lower expenditure relating to overtime (EUR 0,4 million).










—


In the category of other staff expenditure, 29 % of the under-spending (EUR 0,5 million out of EUR 1,7 million) relates to fewer payments for contractual agents, seconded national experts and other outside services. Less spending in mission related costs corresponds to a saving of EUR 0,3 million. In the area of the President of the European Council, a saving of EUR 0,4 million comes from under-spending of the travel budget and allowances. The remainder of EUR 0,5 million is mostly related to savings in the areas of medical and social services.










—


The global implementation of the building related expenditure resulted in a saving of EUR 1,5 million. From this amount EUR 1,3 million is due to lower costs in building security and surveillance, maintenance and cleaning, consumption of water, gas and electricity. The remaining EUR 0,2 million comes from savings in certain fitting-out, installation and security works.










—


In the IT domain and in furniture, the budget implementation was 100 %.










—


EUR 0,2 million saving in technical equipment is mainly due to a lower need for rental and maintenance of security installations.










—


EUR 0,1 million saving in transportation is mainly due to the final needs regarding the organisation of the ASEM meeting.










—


The implementation of the delegations’ travel expenses resulted in a saving of EUR 11,2 million. The amount available for delegations’ travel expenses after transfers amounted to EUR 22,3 million. The initial budget was EUR 17,8 million to which EUR 6,6 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 1,8 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 11,1 million was committed for subsequent payments in the 2018 budget.










—


The underspending in appropriations for interpretation amounts to EUR 9,9 million. It should be noted that this underspending is the final result after the transfer of EUR 6,6 million from interpretation envelopes to delegations’ travel envelopes (6). The final result includes also a transfer back of EUR 1,8 million from some travel envelopes to cover the supplementary interpretation in certain languages.










—


EUR 0,2 million out of the total underspending of EUR 0,3 million in organising meetings and conferences reflects lower needs in the organisation of the EU-ASEM summit than what was budgeted. Lower needs for specific travel expenses have allowed for an additional saving of EUR 0,1 million.










—


The implementation rate of the appropriations in the category ‘Information’ was 96,9 % which results in a saving of EUR 0,3 million. This amount corresponds mainly to savings in the Official Journal (EUR 0,2 million) and minor saving in the area of host broadcasting and outreach (EUR 0,1 million).










—


In the category miscellaneous, the underspending of EUR 0,8 million is explained mainly by lower expenditure in the area of legal expenses (EUR 0,7 million) due to the lower than anticipated number of antidumping cases notified to the Council; the remaining EUR 0,1 million is a combination of smaller needs for uniforms and for office supplies, paper, studies and postal charges.




3.4.   Appropriations carried over

3.4.1.   Appropriations carried over automatically from 2017 to 2018

As presented in Table 9, an amount of EUR 51,8 million was carried over from 2017 to 2018.

Table 9


Implementation of appropriations carried over from 2017 to 2018 (by category)










(EUR)




Category


Appropriations carried over from 2017


Payments 2018


Outturn rate


Cancelled appropriations




 


1


2


3=2/1


4=1– 2




Establishment plan


366 146 


306 771 


83,8  %


59 375 




Other staff expenditure


2 939 481 


2 466 286 


83,9  %


473 195 




Buildings


15 430 019 


11 543 809 


74,8  %


3 886 210 




Computer systems


20 002 333 


18 557 862 


92,8  %


1 444 471 




Furniture


323 588 


312 101 


96,4  %


11 488 




Technical equipment


1 489 754 


1 331 588 


89,4  %


158 166 




Transport


295 754 


226 689 


76,6  %


69 065 




Delegations’ travel expenses


—


—


 


—




Interpreting costs


6 910 863 


4 679 388 


67,7  %


2 231 475 




Meetings and conferences


877 538 


677 635 


77,2  %


199 903 




Information


2 380 596 


2 157 277 


90,6  %


223 319 




Miscellaneous


772 364 


546 590 


70,8  %


225 774 




Reserve


—


—


 


—





Total




51 788 437 




42 805 994 




82,7  %




8 982 442 





The implementation rate of the appropriations carried over from 2017 was 82,7 %. The main reasons for this implementation rate are:






—


Partial or complete lack of delivery of works/goods/services ordered by the GSC during the previous year.










—


Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for the next budget year as for these transactions new commitments will have to be introduced in 2019.




3.4.2.   Appropriations carried over from 2018 to 2019

The appropriations carried over from 2018 to 2019 totalled EUR 56,6 million.

Table 10


Appropriations carried over from 2018 to 2019 (by category)












(EUR)




Category


Budget 2018 (initial)


Budget 2018 (final (*2))


Commitments


Payments 2018


Appropriations carried over to 2019


Carry over rate




 


1


2


3


4


5=3– 4


6=4/3




Establishment plan


328 800 000 


328 650 000 


309 799 583 


309 367 346 


432 237 


0,1  %




Other staff expenditure


24 359 000 


24 509 000 


22 777 378 


20 930 792 


1 846 586 


8,1  %




Buildings


56 360 377 


55 574 877 


54 112 447 


38 069 307 


16 043 141 


29,6  %




Computer systems


41 300 000 


42 781 000 


42 770 511 


23 222 070 


19 548 442 


45,7  %




Furniture


733 000 


933 000 


923 624 


633 483 


290 141 


31,4  %




Technical equipment


4 344 000 


4 365 000 


4 184 365 


2 615 658 


1 568 707 


37,5  %




Transport


1 496 000 


2 036 000 


1 938 566 


1 106 390 


832 176 


42,9  %




Delegations’ travel expenses


17 802 000 


22 331 114 


11 121 429 


11 121 429 


0


0,0  %




Interpreting costs


79 316 000 


74 441 386 


64 551 319 


52 642 447 


11 908 872 


18,4  %




Meetings and conferences


4 945 000 


5 290 500 


4 948 665 


4 293 568 


655 097 


13,2  %




Information


10 152 000 


8 650 000 


8 383 365 


5 387 494 


2 995 870 


35,7  %




Miscellaneous


1 787 000 


1 787 000 


989 228 


555 947 


433 280 


43,8  %




Reserve


1 500 000 


1 500 000 


—


—


—


—





Total (excl. acquisition)




572 894 377 




572 848 877 




526 500 479 




469 945 930 




56 554 549 




10,7  %





Acquisition of immovable property


—


45 500 


45 035 


 


45 035 


100,0  %





Grand total




572 894 377 




572 894 377 




526 545 514 




469 945 930 




56 599 584 




10,7  %





The carried over amounts from 2018 to 2019 mainly come from the following categories:






—


Computer systems by EUR 19,5 million, of which EUR 12,2 million relates to outside assistance, EUR 5,3 million to equipment and software, EUR 1,2 million to IT service and maintenance and EUR 0,8 million to telecommunications.










—


Buildings by EUR 16,0 million where different fitting-out works cover EUR 6,3 million, cleaning and maintenance EUR 4,3 million, security and prevention EUR 2,3 million, works to make the premises secure EUR 1,2 million, electricity, water, gas and heating together another EUR 1,0 million and EUR 0,4 million of other expenditure related to buildings e.g. building studies and audits.










—


EUR 11,9 million to cover the cost of interpretation provided in November-December 2018, but for which the final invoice arrives in 2019.










—


EUR 3,0 million related to information expenditure of which EUR 2,0 million concerns information and public events as well as Council publications and EUR 1,0 million documentation and library expenditure.










—


Other staff expenditure by EUR 1,8 million especially in relation to outside assistance (EUR 0,1 million), training (EUR 0,9 million), medical service and crèches (EUR 0,4 million), missions (EUR 0,3 million) and support measures to assist staff (EUR 0,1 million).










—


Technical equipment by EUR 1,6 million out of which EUR 1,0 million concerns purchase and maintenance of conference equipment, EUR 0,4 million purchase and maintenance of audiovisual equipment for the Press Service, EUR 0,1 million to security equipment and EUR 0,1 million purchase and maintenance of equipment for restaurants and canteens and to other equipment.










—


Meetings and conferences by EUR 0,7 million mostly relating to invoices not yet received for organising European Council and Council meetings in 2018.










—


Acquisition of immovable property by EUR 0,05 million to cover the notary expenses of the final payment for the Europa Building.










—


Furniture by EUR 0,3 million corresponding to certain offices and additional purchase orders of furniture issued in order to cover the Council’s needs before the signature of the new framework contract.




3.4.3.   Appropriations carried over by decision from 2017 to 2018

As presented in Table 11, an amount of EUR 8,8 million was carried over by decision from 2017 to 2018, accordingly to the provisions of Article 13(2) of the Financial Regulations (FR) and Article 4 of the Rules of Application (RAP) (Article 12(2) of 2018 FR).

Table 11


Appropriations carried over by decision from 2017 to 2018 (by category)












(EUR)




Category


Appropriations carried over by decision from 2017


Commitments 2018


Outturn rate


Cancelled appropriations


Payments 2018


Carried over for payment to 2019




 


1


2


3=2/1


4=1– 2


5


6=2– 4




Acquisition of immovable property


8 787 738 


4 114 794 


46,8  %


4 672 944 


0


4 114 794 





Total EC/C




8 787 738 




4 114 794 




46,8  %




4 672 944 




0




4 114 794 





The amount is related to the final payment for the Europa building and the planned purchase of four adjacent plots of land, provided that it was not possible to sign the related final act of sale in 2017 due to delays linked to internal procedures of Belgian authorities and consecutive delays with the preparation of the legal documentation by the notaries.
The implementation rate of the appropriations carried over by decision was 46,8 % due to the fact that the Belgian authorities finally did not proceed with the sale of the four adjacent plots of land. The amount committed was fully carried over to 2019 for payment.
3.4.4.   Appropriations carried over by decision from 2016 to 2017 carried over for payment to 2018

Appropriations carried over by decision from 2016 to 2017 which were duly committed in 2017 but not paid had been carried over to 2018 for payment. As presented in Table 12, an amount of EUR 0,3 million was carried over for payment.

Table 12


Appropriations carried over by decision from 2016 to 2017 carried over for payment to 2018 (by category)










(EUR)




Category


Carried over for payment from 2017


Payments 2018


Outturn rate


Cancelled appropriations




 


1


2


3=2/1


4=1– 2




Technical equipment


330 991 


330 991 


100,0  %


0





Total EC/C




330 991 




330 991 




100,0  %




0





The amount is related to the replacement of equipment in the Europa Building (technical equipment) which were damaged by water in October 2016.
The implementation rate of the appropriations carried over from 2017 was 100 %.
3.5.   Assigned revenue

3.5.1.   Assigned revenue accrued before 2018

The total amount of assigned revenue accrued before 2018 was EUR 23,0 million.

Table 13


Implementation of assigned revenue accrued before 2018 (by category)











(EUR)




Category


Assigned revenues before 2018


Commitments 2018


Payments 2018


Outturn rate


Cancelled assigned revenues




 


1


2


3


4=2/1


4=1– 2




Establishment plan


1 424 860 


1 424 860 


1 424 860 


100,0  %


—




Other staff expenditure


1 226 806 


1 222 768 


1 212 356 


99,7  %


4 038 




Buildings


793 382 


672 317 


540 213 


84,7  %


121 065 




Computer systems


473 332 


472 157 


360 276 


99,8  %


1 175 




Furniture


—


—


—


 


—




Technical equipment


34 894 


31 090 


29 168 


89,1  %


3 804 




Transport


2 747 


2 747 


2 747 


100,0  %


—




Delegations’ travel expenses


11 555 185 


11 555 185 


11 555 185 


100,0  %


—




Interpreting costs


7 042 505 


7 042 505 


7 042 505 


100,0  %


—




Meetings and conferences


148 367 


136 571 


134 123 


92,0  %


11 796 




Information


62 023 


62 023 


62 023 


100,0  %


—




Miscellaneous


273 300 


273 300 


252 369 


100,0  %


—





Total EC/C




23 037 401 




22 895 523 




22 615 825 




99,4  %




141 878 





SLAs with EEAS


126 150 


117 101 


117 101 


92,8  %


9 049 





Grand total




23 163 551 




23 012 625 




22 732 926 




99,3  %




150 927 





Assigned revenue related to the GSC’s activities totalled EUR 23,2 million, from which EUR 23,0 million was duly committed in 2018. The remainder EUR 0,2 million was cancelled in conformity with Article 14 of the FR (Article 12(4) of 2018 FR).
Another part, EUR 0,1 million, of the assigned revenue accrued before 2018 relates to amounts transferred by the EEAS in 2017 to the Council to cover the expenses of the services defined in different Service Level Agreements (SLAs) between the two institutions and rendered by the GSC. Out of the committed amount of EUR 0,1 million, 100 % was paid in 2017.
3.5.2.   Assigned revenue carried over for payment from 2017

The total amount of assigned revenue carried over for payment from 2017 amount to EUR 0,3 million.

Table 14


Implementation of assigned revenue accrued before 2018 carried over to 2018 for payment (by category)










(EUR)




Category


Assigned revenues carried over for payment from 2017


Payments 2018


Outturn rate


Cancelled assigned revenues




 


1


2


4=2/1


4=1– 2




Establishment plan


—


—


—


—




Other staff expenditure


10 362 


167


1,6  %


10 195 




Buildings


149 078 


78 610 


52,7  %


70 468 




Computer systems


3


—


0,0  %


3




Furniture


—


—


—


—




Technical equipment


29 555 


23 460 


79,4  %


6 095 




Transport


1 779 


295


16,6  %


1 485 




Delegations’ travel expenses


—


—


—


—




Interpreting costs


—


—


—


—




Meetings and conferences


5 530 


5 274 


95,4  %


256




Information


—


—


—


—




Miscellaneous


38 773 


7 627 


19,7  %


31 146 





Total EC/C




235 082 




115 433 




49,1  %




119 648 





SLAs with EEAS


17 526 


17 526 


100,0  %


—





Grand total




252 608 




132 959 




52,6  %




119 648 





3.5.3.   Assigned revenue accrued before 2018 carried over to 2019 for payment

The assigned revenue accrued before 2018, duly committed but not paid in 2018 was carried over from 2018 to 2019 and totalled EUR 0,3 million.

Table 15


Assigned revenue accrued before 2018 carried over to 2019 (by category)











(EUR)




Category


Assigned revenues before 2018


Commitments 2018


Payments 2018


Assigned revenuescarried over to 2019


Carry overrate




 


1


2


3


4=2– 3


5=4/2




Establishment plan


1 424 860 


1 424 860 


1 424 860 


—


0,0  %




Other staff expenditure


1 226 806 


1 222 768 


1 212 356 


10 412 


0,9  %




Buildings


793 382 


672 317 


540 213 


132 103 


19,6  %




Computer systems


473 332 


472 157 


360 276 


111 881 


23,7  %




Furniture


—


—


—


—


 




Technical equipment


34 894 


31 090 


29 168 


1 922 


6,2  %




Transport


2 747 


2 747 


2 747 


—


0,0  %




Delegations’ travel expenses


11 555 185 


11 555 185 


11 555 185 


—


0,0  %




Interpreting costs


7 042 505 


7 042 505 


7 042 505 


—


0,0  %




Meetings and conferences


148 367 


136 571 


134 123 


2 449 


1,8  %




Information


62 023 


62 023 


62 023 


—


0,0  %




Miscellaneous


273 300 


273 300 


252 369 


20 931 


7,7  %





Total EC/C




23 037 401 




22 895 523 




22 615 825 




279 699 




1,2  %




SLAs with EEAS


126 150 


117 101 


117 101 


—


0,0  %





Grand total




23 163 551 




23 012 625 




22 732 926 




279 699 




1,2  %





The amounts carried over mainly comes from the following categories:






—


Buildings by EUR 0,1 million relating to fitting out works.










—


Computer systems by EUR 0,1 million corresponding to outside assistance.










—


Miscellaneous by EUR 0,02 million corresponding mainly to the legal expenses and costs.




3.5.4.   Assigned revenue accrued in 2018

The total assigned revenue accrued in 2018 totalled to EUR 23,7 million. From this, EUR 351 460 corresponds to amounts transferred by the EEAS to the Council.

Table 16


Implementation of assigned revenue accrued in 2018 (by category)










(EUR)




Category


Assigned revenues 2018


Commitments 2018


Payments 2018


Available assigned revenue




 


1


2


3


4=1– 3




Establishment plan


1 489 158 


—


—


1 489 158 




Other staff expenditure


1 472 997 


112 414 


62 508 


1 410 489 




Buildings


984 112 


195 806 


81 498 


902 614 




Computer systems


976 647 


262 528 


69 889 


906 758 




Furniture


—


—


—


0




Technical equipment


210 364 


143 204 


139 077 


71 286 




Transport


5 454 


—


—


5 454 




Delegations’ travel expenses


6 911 068 


—


—


6 911 068 




Interpreting costs


11 066 291 


—


—


11 066 291 




Meetings and conferences


139 883 


132 947 


55 875 


84 008 




Information


68 116 


—


—


68 116 




Miscellaneous


33 737 


—


—


33 737 





Total EC/C




23 357 827 




846 899 




408 847 




22 948 980 





SLAs with EEAS


351 460 


208 560 


124 366 


227 095 





Grand total




23 709 288 




1 055 459 




533 213 




23 176 075 





The assigned revenue 2018 relating to the activities of the GSC amounted to EUR 23,4 million. During the financial year EUR 0,8 million was committed while EUR 23,0 million was carried over to 2019 in accordance with Article 14 of the FR (Article 12(4) of 2018 FR).
Around 50 % of the assigned revenue (EUR 11 million) is related to interpretation, from the top-up payments on certain languages to cover the supplementary interpretation in those languages. An amount of EUR 7 million is related to the delegations’ travel expenses, following the balance after presenting their travel declarations. The remainder is mainly related to the reimbursement of amounts connected with various administrative operations of the Council.


(1)  Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012 (‘2012 Financial Regulation’) (OJ L 193, 30.7.2018, p. 1).

(2)  Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (OJ L 298, 26.10.2012, p. 1).

(3)  Europa Building

(4)  Directive 2011/7/EU of the European Parliament and of the Council of 16 February 2011 on combating late payment in commercial transactions (OJ L 48, 23.2.2011, p. 1).

(5)  Net amount > EUR 250 000.

(*1)  Includes internal reallocation of appropriations

(6)  In conformity with Decision 111/07, the GSC transfers 66 % of the unused amounts of interpretation language envelopes to the delegates’ travel envelopes to be used during the same budget year. In 2018, this corresponded to an amount of EUR 6,6 million.

(*2)  Includes internal reallocation of appropriations




ANNEX

COUNCIL


USE OF THE APPROPRIATIONS OF THE YEAR 2018















(EUR)




Budget line


Initial Appropriations


Transfers/Amendments


Final Appropriations


Commitments


Payments


Carry Over by Right to


Carry Over by Decision to


Cancelled Appropriations




2018


2018


2018


2018


2018


2019


2019




1


2


3


4


5


6


7


8 = 3 - 5 - 6 - 7




1 0 0 0


Basic salary


342 000,00 


 


342 000,00 


332 041,32 


332 041,32 


 


 


9 958,68 




1 0 0 1


Entitlements related to the post held


70 000,00 


 


70 000,00 


67 800,00 


67 800,00 


 


 


2 200,00 




1 0 0 2


Entitlements related to the personal circumstances of the staff member


10 000,00 


 


10 000,00 


8 874,30 


8 874,30 


 


 


1 125,70 




1 0 0 3


Social security cover


14 000,00 


 


14 000,00 


12 561,06 


12 561,06 


 


 


1 438,94 




1 0 0 4


Other managements expenditure


675 000,00 


 


675 000,00 


448 958,89 


402 841,62 


46 117,27 


 


226 041,11 




1 0 0 7


Annual adjustment of the remuneration


50 000,00 


 


50 000,00 


 


 


 


 


50 000,00 





1 0 0




Remuneration and other entitlements




1 161 000,00 



 



1 161 000,00 




870 235,57 




824 118,30 




46 117,27 



 



290 764,43 





1 0 1 0


Transitory allowance


185 000,00 


 


185 000,00 


48 718,50 


48 718,50 


 


 


136 281,50 





1 0 1




Termination of service




185 000,00 



 



185 000,00 




48 718,50 




48 718,50 



 


 



136 281,50 






Total Chapter 1 0 — Members of the Institution




1 346 000,00 



 



1 346 000,00 




918 954,07 




872 836,80 




46 117,27 



 



427 045,93 





1 1 0 0


Basic salaries


246 398 000,00 


 


246 398 000,00 


234 570 365,90 


234 570 365,90 


 


 


11 827 634,10 




1 1 0 1


Entitlements under the Staff Regulations related to the post held


1 920 000,00 


 


1 920 000,00 


1 347 756,93 


1 347 756,93 


 


 


572 243,07 




1 1 0 2


Entitlements under the Staff Regulations related to the personal circumstances of the staff member


62 300 000,00 


 


62 300 000,00 


61 048 177,01 


61 048 177,01 


 


 


1 251 822,99 




1 1 0 3


Social security cover


10 100 000,00 


 


10 100 000,00 


9 492 622,43 


9 492 622,43 


 


 


607 377,57 




1 1 0 4


Salary weightings


52 000,00 


100 000,00 


152 000,00 


141 318,09 


141 318,09 


 


 


10 681,91 




1 1 0 5


Overtime


1 450 000,00 


– 250 000,00 


1 200 000,00 


776 122,53 


776 122,53 


 


 


423 877,47 




1 1 0 6


Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service


2 400 000,00 


 


2 400 000,00 


1 658 877,78 


1 226 640,47 


432 237,31 


 


741 122,22 




1 1 0 7


Annual adjustment of the remuneration


3 128 000,00 


 


3 128 000,00 


 


 


 


 


3 128 000,00 





1 1 0




Remuneration and other entitlements




327 748 000,00 




– 150 000,00 




327 598 000,00 




309 035 240,67 




308 603 003,36 




432 237,31 



 



18 562 759,33 





1 1 1 0


Allowances in the event of retirement in the interest of the service


362 000,00 


 


362 000,00 


173 981,82 


173 981,82 


 


 


188 018,18 




1 1 1 2


Entitlements of the former Secretaries-General


690 000,00 


 


690 000,00 


590 360,50 


590 360,50 


 


 


99 639,50 





1 1 1




Termination of service




1 052 000,00 



 



1 052 000,00 




764 342,32 




764 342,32 



 


 



287 657,68 





1 1 2 0


Provisional appropriation (officials and temporary staff)


 


 


 


 


 


 


 


 





1 1 2




Provisional appropriation



 


 


 


 


 


 


 


 





Total Chapter 1 1 — Officials and temporary staff




328 800 000,00 




– 150 000,00 




328 650 000,00 




309 799 582,99 




309 367 345,68 




432 237,31 



 



18 850 417,01 





1 2 0 0


Other staff


10 565 000,00 


234 000,00 


10 799 000,00 


10 532 544,62 


10 527 294,62 


5 250,00 


 


266 455,38 




1 2 0 1


National experts on secondment


993 000,00 


 


993 000,00 


987 789,12 


986 208,64 


1 580,48 


 


5 210,88 




1 2 0 2


Traineeships


680 000,00 


 


680 000,00 


659 500,22 


636 110,57 


23 389,65 


 


20 499,78 




1 2 0 3


External services


498 000,00 


– 130 000,00 


368 000,00 


213 649,77 


114 848,26 


98 801,51 


 


154 350,23 




1 2 0 4


Supplementary services for the translation service


200 000,00 


 


200 000,00 


130 510,00 


126 095,00 


4 415,00 


 


69 490,00 




1 2 0 7


Annual adjustment of the remuneration


104 000,00 


– 104 000,00 


 


 


 


 


 


 





1 2 0




Other staff and external services




13 040 000,00 



 



13 040 000,00 




12 523 993,73 




12 390 557,09 




133 436,64 



 



516 006,27 






Total Chapter 1 2 — Other staff and external services




13 040 000,00 



 



13 040 000,00 




12 523 993,73 




12 390 557,09 




133 436,64 



 



516 006,27 





1 3 0 0


Miscellaneous expenditure on recruitment


192 000,00 


–55 000,00 


137 000,00 


136 100,00 


124 158,91 


11 941,09 


 


900,00 




1 3 0 1


Further training


2 028 000,00 


205 000,00 


2 233 000,00 


2 230 918,58 


1 359 887,62 


871 030,96 


 


2 081,42 





1 3 0




Expenditure relating to staff management




2 220 000,00 




150 000,00 




2 370 000,00 




2 367 018,58 




1 484 046,53 




882 972,05 



 



2 981,42 





1 3 10


Special assistance grants


30 000,00 


 


30 000,00 


3 592,88 


305,13 


3 287,75 


 


26 407,12 




1 3 11


Social contacts between members of staff


117 000,00 


 


117 000,00 


116 700,00 


74 377,81 


42 322,19 


 


300,00 




1 3 12


Supplementary aid for the disables


210 000,00 


–20 000,00 


190 000,00 


176 373,80 


146 691,42 


29 682,38 


 


13 626,20 




1 3 13


Other welfare expenditure


66 000,00 


20 000,00 


86 000,00 


85 400,00 


81 792,36 


3 607,64 


 


600,00 





1 3 1




Measures to assist institution’s staff




423 000,00 



 



423 000,00 




382 066,68 




303 166,72 




78 899,96 



 



40 933,32 





1 3 2 0


Medical service


505 000,00 


 


505 000,00 


370 327,28 


245 870,06 


124 457,22 


 


134 672,72 




1 3 2 2


Crèches and childcare facilities


2 895 000,00 


 


2 895 000,00 


2 598 244,00 


2 352 740,95 


245 503,05 


 


296 756,00 





1 3 2




Activities relating to all persons working with the institution




3 400 000,00 



 



3 400 000,00 




2 968 571,28 




2 598 611,01 




369 960,27 



 



431 428,72 





1 3 3 1


Mission expenses of the Council secretariat


3 130 000,00 


 


3 130 000,00 


2 831 151,83 


2 555 951,83 


275 200,00 


 


298 848,17 




1 3 3 2


Travel expenses of staff related to the European Council


800 000,00 


 


800 000,00 


785 622,26 


725 622,26 


60 000,00 


 


14 377,74 





1 3 3




Missions




3 930 000,00 



 



3 930 000,00 




3 616 774,09 




3 281 574,09 




335 200,00 



 



313 225,91 






Total Chapter 1 3 — Other expenditure relating to persons working with the institution




9 973 000,00 




150 000,00 




10 123 000,00 




9 334 430,63 




7 667 398,35 




1 667 032,28 



 



788 569,37 






TOTAL TITLE 1 — Persons working with the institution




353 159 000,00 



 



353 159 000,00 




332 576 961,42 




330 298 137,92 




2 278 823,50 



 



20 582 038,58 





2 0 0 0


Rent


1 109 000,00 


764 500,00 


1 873 500,00 


1 872 944,07 


1 872 944,07 


 


 


555,93 




2 0 0 2


Acquisition of immovable property


 


45 500,00 


45 500,00 


45 035,11 


 


45 035,11 


 


464,89 




2 0 0 3


Fitting-out and installation work


8 855 377,00 


100 000,00 


8 955 377,00 


8 933 610,77 


2 660 173,45 


6 273 437,32 


 


21 766,23 




2 0 0 4


Work to make premises secure


2 547 000,00 


– 800 000,00 


1 747 000,00 


1 722 095,07 


556 816,26 


1 165 278,81 


 


24 904,93 




2 0 0 5


Expenditure preliminary to the acquisition, construction and fitting-out of buildings


690 000,00 


240 000,00 


930 000,00 


928 750,78 


252 289,49 


676 461,29 


 


1 249,22 





2 0 0




Buildings




13 201 377,00 




350 000,00 




13 551 377,00 




13 502 435,80 




5 342 223,27 




8 160 212,53 



 



48 941,20 





2 0 1 0


Cleaning and maintenance


19 080 000,00 


– 208 500,00 


18 871 500,00 


18 363 217,28 


14 078 900,36 


4 284 316,92 


 


508 282,72 




2 0 1 1


Water, gas, electricity and heating


4 766 000,00 


– 568 199,00 


4 197 801,00 


3 997 861,27 


2 994 243,15 


1 003 618,12 


 


199 939,73 




2 0 1 2


Buildings security and surveillance


18 493 000,00 


– 460 000,00 


18 033 000,00 


17 399 660,63 


15 138 196,26 


2 261 464,37 


 


633 339,37 




2 0 1 3


Insurance


270 000,00 


12 500,00 


282 500,00 


279 888,34 


267 368,25 


12 520,09 


 


2 611,66 




2 0 1 4


Other expenditure relating to buildings


550 000,00 


134 199,00 


684 199,00 


614 419,07 


248 375,46 


366 043,61 


 


69 779,93 





2 0 1




Costs relating to buildings




43 159 000,00 




–1 090 000,00 




42 069 000,00 




40 655 046,59 




32 727 083,48 




7 927 963,11 



 



1 413 953,41 






Total Chapter 2 0 — Buildings and associated costs




56 360 377,00 




– 740 000,00 




55 620 377,00 




54 157 482,39 




38 069 306,75 




16 088 175,64 



 



1 462 894,61 





2 1 0 0


Acquisition of equipment and software


10 716 000,00 


–1 308 620,03 


9 407 379,97 


9 407 311,14 


4 074 329,13 


5 332 982,01 


 


68,83 




2 1 0 1


Outside assistance for the operation and development of computer systems


21 799 000,00 


1 975 592,68 


23 774 592,68 


23 764 174,70 


11 601 291,26 


12 162 883,44 


 


10 417,98 




2 1 0 2


Servicing and maintenance of equipment and software


7 195 000,00 


370 442,66 


7 565 442,66 


7 565 440,93 


6 359 503,70 


1 205 937,23 


 


1,73 




2 1 0 3


Telecommunications


1 590 000,00 


443 584,69 


2 033 584,69 


2 033 584,69 


1 186 945,73 


846 638,96 


 


 





2 1 0




Computer systems and telecommunications




41 300 000,00 




1 481 000,00 




42 781 000,00 




42 770 511,46 




23 222 069,82 




19 548 441,64 



 



10 488,54 





2 1 1 1


Purchase and replacement of furniture


692 000,00 


190 500,00 


882 500,00 


876 100,72 


605 703,81 


270 396,91 


 


6 399,28 




2 1 1 2


Rental, servicing, maintenance and repair of furniture


41 000,00 


9 500,00 


50 500,00 


47 522,92 


27 778,82 


19 744,10 


 


2 977,08 





2 1 1




Furniture




733 000,00 




200 000,00 




933 000,00 




923 623,64 




633 482,63 




290 141,01 



 



9 376,36 





2 1 2 0


Purchase and replacement of technical equipment and installation


2 494 000,00 


404 778,87 


2 898 778,87 


2 853 665,35 


1 798 417,33 


1 055 248,02 


 


45 113,52 




2 1 2 1


Outside assistance for the operation and development of technical equipment and installations


312 000,00 


– 127 990,00 


184 010,00 


166 479,20 


69 675,28 


96 803,92 


 


17 530,80 




2 1 2 2


Rental, servicing, maintenance and repair of technical equipment and installations


1 538 000,00 


– 255 788,87 


1 282 211,13 


1 164 220,24 


747 565,41 


416 654,83 


 


117 990,89 





2 1 2




Technical equipment and installation




4 344 000,00 




21 000,00 




4 365 000,00 




4 184 364,79 




2 615 658,02 




1 568 706,77 



 



180 635,21 





2 1 3 1


Purchase and replacement of the vehicle fleet


 


14 000,00 


14 000,00 


14 000,00 


14 000,00 


 


 


 




2 1 3 2


Rental, maintenance and repair of the vehicle fleet


1 046 000,00 


476 000,00 


1 522 000,00 


1 424 566,10 


877 954,80 


546 611,30 


 


97 433,90 




2 1 3 3


Mobility plan


450 000,00 


50 000,00 


500 000,00 


500 000,00 


214 434,82 


285 565,18 


 


 





2 1 3




Transport




1 496 000,00 




540 000,00 




2 036 000,00 




1 938 566,10 




1 106 389,62 




832 176,48 



 



97 433,90 






Total Chapter 2 1 — Computer system, equipment and furniture




47 873 000,00 




2 242 000,00 




50 115 000,00 




49 817 065,99 




27 577 600,09 




22 239 465,90 



 



297 934,01 





2 2 0 0


Travel expenses of delegations


17 802 000,00 


4 529 114,00 


22 331 114,00 


11 121 429,00 


11 121 429,00 


 


 


11 209 685,00 




2 2 0 1


Miscellaneous travel expenses


470 000,00 


 


470 000,00 


367 007,15 


304 507,15 


62 500,00 


 


102 992,85 




2 2 0 2


Interpreting costs


79 316 000,00 


–4 874 614,00 


74 441 386,00 


64 551 318,52 


52 642 446,52 


11 908 872,00 


 


9 890 067,48 




2 2 0 3


Representation expenses


175 000,00 


 


175 000,00 


102 942,56 


89 307,70 


13 634,86 


 


72 057,44 




2 2 0 4


Miscellaneous expenditure on internal meetings


4 040 000,00 


220 000,00 


4 260 000,00 


4 215 150,45 


3 718 223,70 


496 926,75 


 


44 849,55 




2 2 0 5


Organisation of conferences, congresses and meetings


260 000,00 


125 500,00 


385 500,00 


263 564,86 


181 529,89 


82 034,97 


 


121 935,14 





2 2 0




Meetings and conferences




102 063 000,00 



 



102 063 000,00 




80 621 412,54 




68 057 443,96 




12 563 968,58 



 



21 441 587,46 





2 2 1 0


Documentation and library expenditure


3 770 000,00 


–1 016 500,00 


2 753 500,00 


2 733 978,41 


1 769 163,24 


964 815,17 


 


19 521,59 




2 2 1 1


Official Journal


1 777 000,00 


– 995 500,00 


781 500,00 


593 457,30 


593 457,30 


 


 


188 042,70 




2 2 1 2


General publications


220 000,00 


62 000,00 


282 000,00 


281 704,32 


173 181,85 


108 522,47 


 


295,68 




2 2 1 3


Information and public events


4 385 000,00 


448 000,00 


4 833 000,00 


4 774 224,47 


2 851 691,87 


1 922 532,60 


 


58 775,53 





2 2 1




Information




10 152 000,00 




–1 502 000,00 




8 650 000,00 




8 383 364,50 




5 387 494,26 




2 995 870,24 



 



266 635,50 





2 2 3 0


Office supplies


358 000,00 


 


358 000,00 


345 368,94 


268 621,78 


76 747,16 


 


12 631,06 




2 2 3 1


Postal charges


60 000,00 


 


60 000,00 


60 000,00 


33 546,79 


26 453,21 


 


 




2 2 3 2


Expenditure on studies, surveys and consultation


60 000,00 


17 000,00 


77 000,00 


76 025,00 


19 825,00 


56 200,00 


 


975,00 




2 2 3 4


Removals


18 000,00 


 


18 000,00 


13 849,00 


8 093,85 


5 755,15 


 


4 151,00 




2 2 3 5


Financial charges


10 000,00 


 


10 000,00 


7 500,00 


3 158,58 


4 341,42 


 


2 500,00 




2 2 3 6


Legal expenses and costs, damages and compensation


1 000 000,00 


 


1 000 000,00 


323 973,63 


173 055,91 


150 917,72 


 


676 026,37 




2 2 3 7


Other operating expenditure


281 000,00 


–17 000,00 


264 000,00 


162 510,98 


49 645,29 


112 865,69 


 


101 489,02 





2 2 3




Miscellaneous expenses




1 787 000,00 



 



1 787 000,00 




989 227,55 




555 947,20 




433 280,35 



 



797 772,45 






Total Chapter 2 2 — Operating expenditure




114 002 000,00 




–1 502 000,00 




112 500 000,00 




89 994 004,59 




74 000 885,42 




15 993 119,17 



 



22 505 995,41 






TOTAL TITLE 2 — Buildings, equipment and operating expenditure




218 235 377,00 



 



218 235 377,00 




193 968 552,97 




139 647 792,26 




54 320 760,71 



 



24 266 824,03 





10 0


Provisional appropriations


 


 


 


 


 


 


 


 




10 1


Contingency reserve


1 500 000,00 


 


1 500 000,00 


 


 


 


 


1 500 000,00 





TOTAL TITLE 10 — Other expenditure




1 500 000,00 



 



1 500 000,00 



 


 


 


 



1 500 000,00 






Total budget




572 894 377,00 



 



572 894 377,00 




526 545 514,39 




469 945 930,18 




56 599 584,21 



 



46 348 862,61