Recruitment Notice PE/220/S — Director-General (F/M) (Function group AD, grade 15) — Directorate-General for External Policies of the Union
Date: 2019-03-15
Institutions: European Parliament
Subjects: EU relations, administrator, competition (EU), managing director, recruitment








CA2019100EN.01000101.xml










15.3.2019   


EN


Official Journal of the European Union


CA 100/1






RECRUITMENT NOTICE PE/220/S
Director-General (F/M) (Function group AD, grade 15)
DIRECTORATE-GENERAL FOR EXTERNAL POLICIES OF THE UNION
(2019/C 100 A/01)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of Director-General (AD, grade 15) in the Directorate-General for External Policies of the Union, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 15 (2). The basic salary is EUR 16 458,65 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director-general will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director-general will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several directorates covering the directorate-general’s areas of activity, runs smoothly,










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proposing developments, setting objectives and determining the resources required to meet them, managing teams, choosing organisational methods, committing resources,










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managing and/or overseeing cross-cutting projects,










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advising the Secretary-General and MEPs in the directorate-general’s areas of activity, working with the Jurisconsult and the other directors-general,










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where appropriate, representing Parliament,










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acting as authorising officer by delegation,










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where necessary, deputising for the Secretary-General.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:
(a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.




(b)   Specific conditions

(i)   Qualifications and professional experience required







—


A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.










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At least 15 years’ professional experience gained after obtaining the qualifications referred to above, including at least nine years performing managerial duties.




(ii)   Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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excellent knowledge of the methods needed to run a large public- or private-sector organisation with political and management dimensions,










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excellent understanding of the different cultures represented in the European institutions,










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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,










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excellent knowledge of the Financial Regulation, and of Parliament’s internal rules and other subordinate provisions,










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excellent knowledge of the rules and procedures laid down in the Staff Regulations and their application,










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excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (5) and very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.
(iv)   Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 29 March 2019.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/220/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/220/S) in the subject line, to:
EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (7)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (8).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(6)  http://europass.cedefop.europa.eu/

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  OJ L 295, 21.11.2018, p. 39.




ANNEX
DIRECTORATE-GENERAL FOR EXTERNAL POLICIES OF THE UNION
MAIN TASKS
(Entity comprising 219 staff: 206 officials, 3 temporary staff members and 10 contract staff members)






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Performing the duties of Director-General of the DG;










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Acting as authorising officer by delegation;










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Exercising appointing authority powers;










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Advising the Secretary-General and MEPs in the directorate-general’s areas of activity;










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Representing the DG on Parliament bodies and in internal meetings;










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Representing and/or ensuring that the directorate-general is represented on various committees and/or in interinstitutional forums;










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Where necessary, deputising for the Secretary-General, representing Parliament.




DIRECTORATE A
DIRECTORATE FOR COMMITTEES






—


Overseeing and coordinating the secretariats of the committees (AFET, DEVE, INTA) and subcommittees (SEDE and DROI), including the organisation of regular directorate-level meetings and staff management;










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Taking part in internal coordination meetings and meetings of horizontal bodies;










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Maintaining interinstitutional relations, in particular with the Commission, the Council, the EEAS and third-country embassies;










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Running horizontal projects, including of an interinstitutional nature;










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Participating in the work of the Parliamentary Conference of the WTO and its Steering Committee, interparliamentary conferences (CFSP/ESDP) and ad hoc missions involving parliamentary bodies;










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Maintaining relations with other multilateral bodies;










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Acting as authorising officer by subdelegation; deputising for the Director-General in his/her absence.




SECRETARIAT OF THE COMMITTEE ON FOREIGN AFFAIRS






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Drafting working documents and draft reports (legislative and non-legislative procedures), monitoring comitology acts;










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Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes); organising the Sakharov Prize in cooperation with DROI, DEVE and the Human Rights Actions Unit and the work of five working parties, (EU-United Nations relations, Southern Partnership, Eastern Partnership, External Financial Instruments, Western Balkans);










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and rapporteurs;










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Organising public hearings, conferences, missions by ad hoc delegations, etc.;










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Liaising with the other European institutions, the EEAS, the diplomatic missions accredited to the European Union and non-EU countries; liaising with the United Nations, the IPU, the OSCE-PA) and the Regional Cooperation Council in the Western Balkans;










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Coordinating the work of the committee and that of the joint parliamentary committees and interparliamentary delegations, including ad hoc delegations and election observation missions within its area of responsibility;










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Coordinating the work of the committee and its two subcommittees (SEDE/DROI);










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Coordinating between AFET and political and administrative bodies (plenary, Conference of Presidents, Conference of Committee Chairs (CCC), Bureau, etc.).




SECRETARIAT OF THE SUBCOMMITTEE ON SECURITY AND DEFENCE






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Providing the subcommittee with efficient, effective and competent support (organising meetings, coordinators’ meetings and other political meetings, drafting briefing notes, minutes, etc.);










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Providing the members of the subcommittee with expertise and assistance when they act as rapporteurs (or co-rapporteurs) for legislative or non-legislative reports and opinions. Ensuring that the relevant procedures run smoothly and effectively;










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Liaising with the Commission, the Council, the EEAS, the competent agencies (EDA), NATO and the UN in all areas linked to the CSDP; liaising, where necessary, with the Permanent Representations of the EU Member States and third-country missions to the EU;










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Organising hearings, workshops (with PolDep) and presentations of studies (with PolDep);










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Preparing notes, working documents and letters (including chair notes, briefing notes, speaking notes, etc.) and contributing to the work of other services and offices (President, SG) on security- and defence-related matters;










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Organising official missions by the subcommittee;










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Providing secretariat services and assistance to the D-NAT, Parliament’s Delegation for relations with the NATO Parliamentary Assembly (organising meetings and missions, preparing notes, working documents and letters, liaising with the secretariat of the NATO Parliamentary Assembly).




SECRETARIAT OF THE SUBCOMMITTEE ON HUMAN RIGHTS/HUMAN RIGHTS ACTIONS UNIT






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Running the secretariat of the subcommittee (organising meetings, public hearings, meetings of the enlarged Bureau, drafting minutes and working party on external financial instruments; overseeing the implementation of the European Instrument for Democracy and Human Rights);










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Assisting the DROI rapporteurs with the drafting of the annual report on human rights and democracy in the world and of INI reports; assisting rapporteurs for the Committee on Foreign Affairs in the area of human rights; assisting the AFET and DEVE committees, joint assemblies, joint parliamentary committees and interparliamentary delegations in the area of human rights; working with the HRAC on the Sakharov Prize;










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Organising visits by DROI delegations to countries outside the European Union and to the headquarters of the United Nations Human Rights Council, taking part in the organisation of the mission to the United Nations General Assembly in New York and, where appropriate, organising missions within the EU;










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Cooperating with the European institutions, the Council of Europe, the United Nations, including Special Procedures and the HCHR, the OSCE and other regional organisations, and with the Member States, in the area of human rights; liaising and exchanging information with the HRDN and international, regional and local representatives of civil society; liaising with the national human rights institutes of partner countries and other human rights mechanisms;










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Following up letters sent by the President of Parliament and the chairs of DROI and AFET concerning specific human rights issues and in connection with individual cases; preparing working documents and notes (in cooperation with the policy department); drafting press releases for the chair of DROI;










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Contributing to urgent procedures (Rule 135); following up resolutions adopted by Parliament on human rights issues.




SECRETARIAT OF THE COMMITTEE ON DEVELOPMENT






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Preparing working documents and draft reports (legislative and non-legislative procedures);










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Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes, etc.);










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Organising and preparing committee missions and delegation visits;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and rapporteurs;










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Liaising with the other institutions, stakeholders and civil society; liaising, in the area of international trade, with diplomatic missions accredited to the European Union;










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Organising and preparing WTO parliamentary conferences and assisting its bodies;










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Organising public hearings and ad hoc missions outside the three places of work.




SECRETARIAT OF THE COMMITTEE ON INTERNATIONAL TRADE






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Running the committee secretariat (organising committee meetings and coordinators’ meetings, timetabling, minutes, etc.);










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Drafting working documents/draft reports/draft opinions (legislative and non-legislative procedures), preparing negotiations (legislative procedures);










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Organising public hearings, fact-finding missions, ad hoc missions (election observation) outside the three places of work (developing countries), etc.;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and rapporteurs;










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Liaising with the other institutions, stakeholders and civil society;










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Providing assistance to the DEVE committee during the two annual sessions of the ACP-EU Joint Parliamentary Assembly and at meetings of its committees.




DIRECTORATE B
REGIONS






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Supervising the work of the 44 delegations and the policy department;










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Supervising the work of the Conference of Delegation Chairs;










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Supervising the organisation of the ACP-EU Joint Parliamentary Assembly and its bodies;










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Supervising the organisation of the Euromed Parliamentary Assembly and its bodies;










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Supervising the organisation of the Eurolat Parliamentary Assembly and its bodies;










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Supervising the organisation of the Euronest Parliamentary Assembly and its bodies;










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Organising coordination and service meetings with the units and at directorate level (heads of unit in Directorate B: preparation and follow-up);










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Attending all meetings of bodies (Conference of Presidents, Conference of Committee Chairs, Conference of Delegation Chairs), internal DG EXPO coordination meetings and interdepartmental meetings.




EUROPE: ENLARGEMENT AND EUROPEAN ECONOMIC AREA UNIT






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Providing secretariat services for the interparliamentary delegations, joint parliamentary committees, parliamentary stabilisation and association committees and ad hoc delegations, where necessary (organising preparatory meetings, meetings of members of the Bureau, timetabling, minutes, etc.);










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Organising interparliamentary meetings in Brussels/Strasbourg and in third countries and following those meetings up (minutes, reports, recommendations, reporting sheets and other documents);










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and delegation members;










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In connection with the implementation of the ‘desk officer’ concept, coordinating with the parliamentary committees and the departments concerned; monitoring enlargement policy, developments in the European Economic Area, relations with Switzerland, policies involving the Nordic countries and internal matters;










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Assisting the hierarchy and the office of the President in dealing with political and administrative matters in the unit’s areas of responsibility;










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Liaising with diplomatic missions accredited to the European Union;










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Working with other units to prepare, at the request of the President or his/her office, notes, and replies to letters and looking after eminent persons from countries which maintain relations with the EU;




UNIT FOR ASIA, AUSTRALIA AND NEW ZEALAND






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Running the Unit for Asia, Australia and New Zealand. Maintaining good communication with the hierarchy, other Parliament departments and the other European institutions;










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Providing secretariat services for two interparliamentary delegations, including four parliamentary cooperation committees (PCCs) and three partnerships for interparliamentary relations (organising preparatory meetings, meetings of members of the Bureau, timetabling, minutes, website management, etc.). Following up those meetings (minutes, reports and other tools);










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Organising interparliamentary meetings in Brussels and Strasbourg and in third countries and following those meetings up (minutes, reports and other documents);










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Managing the unit’s human resources, coordinating the work of the desk officers;










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In connection with the implementation of the ‘desk officer’ concept, coordinating with the parliamentary committees and the departments concerned.




POLICY DEPARTMENT FOR EXTERNAL RELATIONS






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Drawing up briefings, speaking notes for the President (and VP per delegation), in cooperation with the units concerned in Directorates A, B and D and in DG IPOL;










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Providing assistance to parliamentary bodies and the secretariats of the parliamentary committees and subcommittees, the interparliamentary delegations, multilateral assemblies and election observation delegations, by drawing up political analyses and assessments of political options on a country-by-country basis;










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Overseeing tender procedures and negotiations on the drafting of studies and the acquisition of external expertise (studies, notes, workshops);










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Preparing assessments of the political situation in high-risk countries for the crisis cell;










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Developing contacts with the other European institutions, external experts, research institutes and universities;










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Developing synergies with other research departments in the EP (DG EPRS and DG IPOL) with a view to enhancing the think tank function.




EUROMED AND MIDDLE EAST UNIT






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Performing the functions of geographical ‘desk officer’ as defined by DG EXPO; providing secretariat services for the DMAG, DMAS, DIL, DPAL, DIQ and DARP interparliamentary delegations and the joint parliamentary committees (with Algeria, Morocco and Tunisia);










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Organising interparliamentary meetings in Brussels, Strasbourg and in third countries and following those meetings up (minutes, reports and other documents);










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Providing secretariat services for the DMED and supporting the work of MEPs in the context of the Parliamentary Assembly of the Union for the Mediterranean;










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and delegation members;










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Coordinating the work of the parliamentary bodies and the political groups on matters relating to the EuroMed region; working with the policy department to prepare notes and replies to letters, at the request of the President and his/her office;










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Liaising with the diplomatic missions accredited to the EU and with the EEAS, the Commission, the other European institutions and with stakeholders in the EuroMed region (representatives of the political and business worlds and civil society, experts, etc.);










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Managing the delegations’ websites and information flows (compilation, dissemination, archiving).




LATIN AMERICA UNIT






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Organising the Eurolat Parliamentary Assembly and its bodies (9). Running the co-secretariat of the Assembly, its Bureau, the four committees and the working parties and assisting the co-president, the co-vice-presidents and the co-rapporteurs from the EP;










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Providing secretariat services for the DLAT, DCAM, DMER, DAND and D-BR interparliamentary delegations and the D-CL and D-MX joint parliamentary committees; organising interparliamentary meetings in Brussels/Strasbourg and in third countries and following those meetings up (minutes, reports and other documents);










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and delegation members;










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In connection with the implementation of the ‘desk officer’ concept, coordinating with the parliamentary committees concerned and supporting their work (AFET, INTA, DEVE, DROI, SEDE); coordinating the work of the EU-LAC Interdepartmental Group and Project Team Eurolat;










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Liaising with the relevant departments of the Council of Ministers, the EEAS and the Commission and the LAC diplomatic missions accredited to the EU, and with the CELAC-EU Summit, SOM and the EU-LAC Foundation;










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Working with the policy department to prepare, at the request of the President or his/her private office, notes, and replies to letters and looking after eminent persons from countries which maintain relations with the EU.










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Liaising with universities and the specialist press and attending high-level meetings and seminars;










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Managing websites, drawing up position papers, etc.




EUROPE: EASTERN PARTNERSHIP/RUSSIA UNIT






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Providing secretariat services for the delegations and interparliamentary bodies, including three PACs set up under association agreements signed with the three countries covered by the Eastern Partnership, three PCCs and the Delegation for relations with Belarus; organising internal and interparliamentary meetings in the EP’s places of work or outside the EU;










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Organising the annual ordinary session of the Euronest Parliamentary Assembly and meetings of its political bodies (four committees, two working parties and the Bureau);










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Preparing, on request, notes, letters and briefings;










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Managing the websites of the delegations for which the unit is responsible;










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Coordinating with the EP bodies concerned, organising interdepartmental meetings and running the SharePoint application;










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Liaising with and receiving diplomatic missions from third countries, partner parliaments and other EU institutions and members of the public (civil society, think tanks, visitors);










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Organising and running conferences, workshops and other extraordinary events, such as Euronest Scola;




AFRICA, CARIBBEAN AND PACIFIC UNIT






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Organising the sessions of the ACP-EU Joint Parliamentary Assembly and meetings of its bodies;










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Organising regional meetings, fact-finding and study missions and the election observation missions of the ACP-EU Joint Parliamentary Assembly and following them up (minutes, reports and other documents);










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Organising interparliamentary meetings in third countries and following those meetings up (minutes, reports and other documents);










—


Organising interparliamentary meetings in Brussels/Strasbourg and following those meetings up (minutes, reports and other documents);










—


Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and delegation members;










—


Providing secretariat services for the interparliamentary delegations (organising committee meetings and meetings of members of the Bureau, timetabling, minutes, etc.);










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Preparing, at the request of the President or his/her office, notes and replies to letters and looking after eminent persons from countries which maintain relations with the EU.




TRANSATLANTIC RELATIONS AND G8 UNIT






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Providing secretariat services for the D-US and D-CA interparliamentary delegations, meetings of the TLD and TLD Steering Committee (organisation of ordinary, preparatory and interparliamentary meetings, and meetings of members of the Bureau — timetabling, meeting documents, etc.); organising TLD working parties; organising presentations for the members of the D-US and D-CA interparliamentary delegations;










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Assisting, by means of written and oral contributions, the chairs of D-US and D-CA and the vice-chairs and members of the delegations (drafting by the secretariat of briefings, speaking notes, speeches, press articles). Working with the policy department to prepare, at the delegation’s request, notes and studies;










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Organising parliamentary meetings and the reception of foreign dignitaries in Brussels and Strasbourg (members of the US Congress and Administration and of the Canadian Government, ambassadors, deputy secretaries of state) and their follow-up (meetings in a variety of formats: enlarged Bureau, specialist members, workshops, etc.);










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In connection with the implementation of the ‘desk officer’ concept, coordinating with the parliamentary committees concerned (participation by rapporteurs in interparliamentary meetings), including coordination of the TLD Administrators’ Network, and follow-up to these meetings; liaising with the EPLO Washington; organising seminars for the staff of the US Congress, the US State Department and US embassies and EP staff;










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Taking part in horizontal projects, such as SharePoint, webstreaming, e-Dossier, EPIC training courses, revision of the Rules of Procedure, e-Delegations;










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Liaising with diplomatic missions accredited to the European Union and transatlantic think tanks;










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Receiving groups of transatlantic visitors and students and providing them with information about the work of the secretariat, including in the context of the European Union Visitors’ Programme and other exchange programmes;










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Monitoring the work of the G8 (G7) and its summits.




DIRECTORATE C
RESOURCES






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Coordinating and supervising the directorate’s units and departments;










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Providing the Director-General and the directorates in the DG with assistance in the areas of IT, finance, logistics, professional training and human resources;










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Representing the directorate-general on internal committees and at internal meetings;










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Managing establishment plans, missions, mission budgets, seconded national experts;










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Managing PPP 4, ‘More information on resources for better management of resources’;










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Contributing to the coordination of the PPPs and key indicators;










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Raising awareness of external policies by answering queries from members of the public;










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Developing in-house communication within DG EXPO, in particular by overhauling EXPOnet;










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Coordinating the organisation of events.




PERSONNEL UNIT






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Supervising staff management: procedures for publishing and filling vacant posts, mobility, secondments of officials in the interests of the service, recruitment of temporary and contract staff, managing the ‘contract staff’ budget, staff assessment procedure, secondment of national experts to the DG, selection and supervision of trainees;










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Managing mission orders and decentralised mission budgets;










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Coordinating training in the DG: training plan, managing requests for standard and made-to-measure courses, external training, study visits, exchange programmes, monitoring of training-related budget headings;










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Managing office space (removals, furniture, telephone equipment) and requests for supplies and monitoring the relevant expenditure;










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Managing absences, annual and special leave, overtime and teleworking statistics;










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Monitoring matters relating to the security of and assistance for delegations (overseeing security matters, taking part in the development of the crisis management application), taking part in the work of the crisis cell;










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Taking part in EMAS meetings and meetings of the ‘Waste’ committee and coordinating activities in the sector for the DG.




FINANCE UNIT






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Coordinating budgetary management, the day-to-day implementation of the budget, requests for transfers during the financial year, the preparation of the annual budget, closure of the accounts and discharge;










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Coordinating the organisation of meetings of the ACP-EU Joint Parliamentary Assembly, Eurolat, the Union for the Mediterranean and Euronest, post-event reporting; attending other important events organised by DG EXPO (Open Days, Euromed and Euronest Scola, the Annual Conference of Ambassadors, the Sakharov Prize);










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Implementing or coordinating tender procedures for the interparliamentary delegations and for external studies;










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Preparing and verifying requests to create imprest accounts, regularisation of imprest accounts;










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Drafting the annual report, intermediate reports and budget reports, taking part in work linked to the action plan, following up reports by the Internal Auditor and Court of Auditors’ reports;










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Preparing financial statements for all proposals for decisions by the Bureau, the Conference of Presidents and the Quaestors. Following up the annual report;










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Organising training courses for initiators; taking part in the work of tender opening and evaluation committees, inter-DG coordination meetings and meetings of the Public Procurement Forum;










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Coordinating internal control procedures, contributing to business continuity management and risk management.




IT UNIT






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Supervising and coordinating IT projects; taking part in analysis, verifying that users’ needs are taken properly into account in every project, checking that the timetable is being met and ensuring that all phases of the project run smoothly, including production and introduction of the new system in the directorate-general;










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Providing second-level IT support to the staff of DG EXPO and overseeing the provision of first-level IT support by DG ITEC;










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Analysing the business needs of the directorates/units and determining with DG EXPO requests for priority projects for the annual IT programme; contributing to the digitalisation of processes by drawing up, when possible, SharePoint scenarios;










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Managing the directorate-general’s stock of computers and access to the email system and the network;










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Overseeing the smooth functioning and updating of the intranet site and the external websites of the multilateral assemblies. Training staff responsible for updating sites;










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Liaising between the staff of DG EXPO and the other directorates-general on ICT matters.




DIRECTORATE D
DEMOCRACY SUPPORT






—


Implementing decisions taken by DEG concerning, in particular, election observation, the CDSA (Comprehensive Democracy Support Approach) and measures in the area of human rights (including coordination of the Sakharov Prize and Sakharov Prize Network);










—


Managing, coordinating and supervising the units in Directorate D (DEAC, HRAC, PAAC, EPMS);










—


Organising the work of and assisting the Democracy Support and Election Coordination Group (DEG);










—


Monitoring all projects developed by the units in the directorate, in particular in the context of CDSA;










—


Acting as authorising officer by subdelegation and managing the directorate’s budget headings;










—


Organising the work of Directorate D, in particular by means of monthly head of unit meetings.




DEMOCRACY AND ELECTION ACTIONS UNIT






—


Implementing the CDSA (Comprehensive Democracy Support Approach) for priority countries selected by the Democracy Support and Election Coordination Group;










—


Scheduling election observation work, including organisation and follow-up;










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Providing secretariat services for the Democracy Support and Election Coordination Group (DEG) (meetings, documents, letters, minutes, etc.);










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Maintaining and developing contacts with other EP departments (secretariat of the Conference of Presidents, secretariats of the parliamentary committees and delegations, etc.), the other European institutions (EEAS, Commission and, in particular, EU delegations, Council) and international organisations (Council of Europe, OSCE, United Nations, etc.);










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Organising large-scale events/conferences, such as Democracy Day.




PRE-ACCESSION ACTIONS UNIT






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Providing the Democracy Support and Election Coordination Group (DEG) with the support it needs to draw up and follow up the programme of support for parliaments in the enlargement countries;










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Assisting and strengthening the parliaments of the countries of the Western Balkans and Turkey, in particular in the context of their countries’ European integration processes, by organising and coordinating regional thematic meetings between members or officials of those parliaments and their EP counterparts as part of the programme of support for the parliaments of the enlargement countries;










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Meeting, by means of specific, targeted measures, the organisational and operational reform needs expressed by the secretariats of the parliaments of the countries of the Western Balkans and Turkey, with a view to increasing their effectiveness and enhancing their role as parliaments, in particular in the context of the their respective countries’ European integration processes;










—


Managing the Pre-Accession Fellowship Programme of visits by officials of the parliaments of the countries of the Western Balkans and Turkey;










—


Monitoring the legislative and political activities of the parliaments of the countries of the Western Balkans and Turkey in the context of their relations with the European Parliament;










—


Liaising with the Commission (in particular DG NEAR and other directorates-general as required by the programme), the EEAS, the other EU institutions and agencies and the Council of Europe;










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Liaising with international organisations (in particular the Regional Cooperation Council) and regional parliamentary cooperation forums, in particular the Parliamentary Assembly (SEECP-PA) and the Regional Secretariat (RSPC) for Parliamentary Cooperation in South-East Europe;










—


Contribute to briefing/background notes for the President and MEPs on enlargement countries.




HUMAN RIGHTS ACTIONS UNIT






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Assisting the DEG with the human rights aspects of activities in support of democracy; strengthening the capacities of partner parliaments in the area of human rights; promoting a partnership between civil society, parliaments and governmental authorities, strengthening the role of women and free media in promoting human rights;










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Assisting the President of the EP, AFET, DEVE, DROI and the CoP with the organisation of the Sakharov Prize: nominations, award ceremony, programme of the winner and finalists, financial aspects of the Prize; chairing the Sakharov Prize Task Force comprising representatives of the relevant EP departments;










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Monitoring the situation of the winners of the Sakharov Prize and, if necessary, proposing suitable support measures to the political authorities; encouraging joint actions involving prize-winners and MEPs and strengthening their links in the context of the Sakharov Prize network, through the newsletter and the website;










—


Strengthening the capacities of human rights defenders and their links with Parliament, by organising meetings and conferences; organising the Sakharov Fellowship for human rights defenders: selecting candidates, programme, follow-up and support for fellows;










—


Supporting Parliament’s human rights agenda and raising its profile: organising conferences and events in cooperation with DROI, AFET, DEVE, LIBE, FEMM and DG COMM;










—


Cooperating with the European External Action Service, the Commission, the Council of Europe, the United Nations and other institutional actors with a view to developing synergies around a common agenda for promoting the defence of human rights;










—


Supporting MEPs in their work in the European Endowment for Democracy.




EUROPEAN PARLIAMENT MEDIATION SUPPORT SERVICE






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Assisting Parliament by providing policy guidelines, advice and information in the context of conflict prevention (including election-related conflict prevention), mediation and dialogue;










—


Developing the European Parliament’s Young Political Leaders programme;










—


Providing expertise in the area of mediation to the Democracy Support and Election Coordination Group (DEG). Following up DEG’s decisions;










—


Organising and following up delegation visits in the context of conflict prevention (including election-related conflict prevention), mediation and dialogue and providing training for MEPs;










—


Developing mediation and dialogue activities — the concept of Jean Monnet Dialogue;










—


Maintaining and developing contacts with other EP departments (secretariat of the Conference of Presidents, secretariats of the parliamentary committees and delegations, etc.), the other European institutions (EEAS, Commission, Council), international organisations (Council of Europe, OSCE, United Nations, etc.) and non-governmental organisations.