Recruitment notice PE/224/S — Director (F/M) (Function group AD, grade 14) — Directorate-General for Parliamentary Research Services — Library Directorate
Date: 2019-03-15
Institutions: European Parliament
Subjects: administrator, competition (EU), library, managing director, recruitment








CA2019100EN.01003201.xml










15.3.2019   


EN


Official Journal of the European Union


CA 100/32






RECRUITMENT NOTICE PE/224/S
Director (F/M) (Function group AD, grade 14)
DIRECTORATE-GENERAL FOR PARLIAMENTARY RESEARCH SERVICES — LIBRARY DIRECTORATE
(2019/C 100 A/05)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Parliamentary Research Services, Library Directorate, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 14 546,67 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s work (deciding objectives and strategies); taking the necessary decisions to attain the set objectives; assessing the performance of the departments in order to ensure their quality,










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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:
(a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.




(b)   Specific conditions

(i)   Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.










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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.




(ii)   Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of the Treaties,










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excellent knowledge of the structure, organisation and environment of Parliament’s Secretariat and of the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (5) and very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.
(iv)   Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 29 March 2019.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/224/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/224/S) in the subject line, to:
EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (7)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (8).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  The European Union’s official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(6)  http://europass.cedefop.europa.eu/

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  OJ L 295, 21.11.2018, p. 39.




ANNEX
DIRECTORATE-GENERAL FOR PARLIAMENTARY RESEARCH SERVICES
LIBRARY DIRECTORATE
MAIN TASKS
(Entity comprising 79 staff: 71 officials, 3 temporary staff members and 5 contract staff members)






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Overseeing and coordinating the directorate’s units and services;










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Managing specific projects forming part of the Parliamentary Project Portfolio;










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Engaging in international cooperation and cooperation with third parties in the directorate’s fields of responsibility;










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Acting as authorising officer by subdelegation;










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Cooperating with other departments of DG EPRS and the EP and interinstitutional services.




ON-SITE AND ONLINE LIBRARY UNIT






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Front Office management of reading rooms, day-to-day service operations and relations with customers in Brussels and Strasbourg;










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Stocking display racks with the DG’s publications; arranging for training of customers on the use of information sources, helping to organise events;










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Coordinating purchases and management of books and electronic books, databases and periodicals; formulating and implementing policy on the development of the collections;










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Supporting online services and developing IT tools;










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Helping to process requests for information and ensuring the application of professional standards;










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Coordinating and maintaining the quality of the procedures used in cataloguing and indexing;










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Collaborating with the libraries of other European institutions; participating in EUROLIB.




HISTORICAL ARCHIVES UNIT






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Conserving documents/files placed in the Historical Archives and Historical Library using appropriate tools to maintain their integrity and legibility over time: acquisition, organisation, digitisation and indexing (Clavis/Clara database);










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Participating in the Document Management project;










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Managing and conserving the collections of the Historical Library: selection, acquisition, cataloguing; managing the reading room open to the internal and external public;










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Ensuring accessibility: promoting the archives and the Historical Library using any documentary, publishing or academic means of distribution (publications, exhibitions, events, information sessions);










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Making documents available to departments for internal purposes and to the department responsible for public access to documents if they are requested by members of the public under Regulation (EC) No 1049/2001;










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Conducting research, disseminating documents, receiving researchers;










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Transferring documents to the Historical Archives of the EU.




CITIZENS' ENQUIRIES UNIT






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Receiving and preprocessing questions from members of the public to ‘Ask EP’ or the President and drafting and sending replies to them (including handling ‘mass campaigns’);










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Planning and developing new IT solutions to facilitate access to information for members of the public and Members of the EP (‘Askep.net’);










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Reporting to Members and certain Parliament departments: making various reports available (subject codes, summaries, Facts & Figures);










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Supporting Members and various Parliament departments: drafting and publishing ‘EP Answers’ and ‘Model Answers’ and participating in social media networks;










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Consolidating procedures and maintaining quality standards for the replies sent to members of the public (harmonisation, standardisation).




COMPARATIVE LAW LIBRARY UNIT






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Acting as a knowledge and expertise centre on the law of the European Union, the Member States and comparable democratic states, as well as international law, from a comparative law angle, particularly by organising conferences and collaborating with partners inside and outside the EP;










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Organising an annual forum on comparative law and other events, and coordinating associated research and its translation into five languages;










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Undertaking research into and analysis of comparative law;










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Identifying and organising the material and information sources to establish an extensive collection of legal reference material on comparative law, including in the digital field.