2019-2023 Action Plan European e-Justice
Date: 2019-03-13
Institutions: Council of the European Union
Subjects: Internet, access to EU information, access to the courts, action programme, disclosure of information, electronic document management, electronic government, information technology applications, judicial cooperation, judicial proceedings








C_2019096EN.01000901.xml










13.3.2019   


EN


Official Journal of the European Union


C 96/9






2019-2023 Action Plan European e-Justice
(2019/C 96/05)

Table of contents








I.

Introduction
9










II.

Access to information
10










A.

General information on Justice
10










1.

Development of the e-Justice Portal
10










2.

Interconnection of registers
11










3.

Access to data sets
12










B.

Access to legal information
13










1.

Access to legal data
13










2.

Interlinking legal data
16










3.

Artificial Intelligence
17










III.

e-Communication in the field of justice
18










A.

Secure exchange of data
18










B.

Secure communication between citizens, practitioners and judicial authorities
21










IV.

Interoperability
22










A.

e-CODEX
22










B.

Semantic interoperability
23










V.

Reserve list
25










VI.

Projects led by practitioners
28



I.   Introduction









1.


The European e-Justice Strategy (the Strategy) and Action Plan are renewed, as the documents (1), which were adopted for the 2014-2018 period, come to the end of their terms.












2.


The Strategy provides a vision for what to include into the Action Plan and how to implement it, and justifies the three objectives of access to information (2), e-Communication in the field of justice (3) and interoperability (4). However, it does not contain any indication as to the concrete projects for implementation. These are set out in an Action Plan, which is intended to at deliver the vision of the Strategy, with a structure reflecting the three objectives.












3.


The Action Plan contains a list of the projects considered for implementation in the 2019-2023 period, with an indication of the participants, actions for practical implementation and respective contributions of the participants. A project leader may be a Member State, the Commission, the Publications Office, another organisation or a combination thereof, which will assume responsibility for coordinating and leading the work on a project towards its successful conclusion. All participants and stakeholders involved remain responsible for the completion of their own part of the project.












4.


The actions described below were evaluated and selected by Member States experts based on the criteria contained in the e-Justice Strategy.




II.   Access to information









5.


As was the case in the 2014-2018 e-Justice Action Plan (5), the e-Justice Portal should provide general information to citizens, businesses, legal practitioners and judicial authorities, about EU and Member States' legislation and case law. In parallel, the EUR-Lex website should provide information on EU law and case law, along with information on how Member States transpose EU directives.




A.   
General information on Justice


1.   Development of the e-Justice Portal









6.


The e-Justice Portal can be improved by implementing enhancements to the Portal, such as a central query tool or extended dynamic functionalities. Its role as a one-stop-shop for European e-Justice should be further reinforced by the planned developments.












7.


These improvements are intended to make the Portal more usable and complete. Both the static and dynamic contents should be complemented with new information and functionalities.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Commission


Working Party


Other partners




1


Improvements to the e-Justice Portal


COM








—


Develop new features for the e-Justice Portal, such as a central query tool










—


Extend the scope of the Portal's dynamic functionalities










—


Implement a Small Claims Wizard










—


Enrich the static content of the Portal












—


Analyse and implement tools on the e-Justice Portal










—


Determine the scope of new useful content and collect information










—


Expand the scope of existing tools, such as BRIS










—


Develop a common search interface to allow users to query interconnected registers and databases (central query tool)






COM








—


Provide information to the Commission for the publication of new information on the Portal










—


Keep static content updated










—


Participate in the existing tools












—


Develop the necessary tools for the improvements to the Portal










—


Provide translation for the static content in all official languages of the EU












—


Follow up on the implementation of the Portal, notably by assessing possible issues










—


Serve as a contact point for collecting information in Member States






Professional and legal organisations, in particular, the European Judicial Network in Civil and Commercial Matters:
Same as Member States in cases where they have a role akin to that of Member States








2.   Interconnection of registers









8.


The European e-Justice Portal should also serve as a single access point for interconnected national registers, relevant to the field of justice. These registers are managed by national authorities or professional bodies. Their aim is to facilitate the administration of and access to justice.












9.


The interconnected registers are provided and maintained by the responsible local organisations, be they public authorities or practitioners' associations (6). The Portal provides a central point of access to these registers, but does not store a centralised duplicate of them. The maintenance of the access point established at EU level remains the responsibility of the Commission.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Commission


Working Party


Other partners




2


Land Registers Interconnection


AT








—


Create an interconnection for land registers in Member States










—


Create a tool for querying land registers












—


Connect the national land register(s) to the LRI application on the e-Justice Portal including authentication and authorisation of court professionals who may use privileged functions










—


Implement an e-Payment solution for payment of fees linked with LRI






COM


Connect national Land register(s) to the LRI application








—


Build the multi-language LRI query application on the e-Justice Portal










—


Implement an e-Payment solution for payment of fees












—


Follow up on implementation by Member States and the Commission










—


Share information and practices on the implementation of registers and their interconnection






Professionals such as geographers or geometers:






—


Possibly provide assistance in creating registers










—


Provide data for the registers




Legal practitioners such as notaries or lawyers or companies such as banks:
Use the interconnection




3


Find a Bailiff


COM








—


Expand the scope of the Find a Bailiff directory










—


Provide improved information on national enforcement proceedings and mechanisms for appointing bailiffs/enforcement authorities












—


Promote the Find a Bailiff directory and expand its coverage










—


Improve the software provided for creating national directories of bailiffs/enforcement authorities










—


Draft information pages






COM and CEHJ


Coordinate with national chambers of bailiffs, to allow for the creation of a directory


Integrate the expanded Find a Bailiff tool with the e-Justice Portal


Serve as a contact point for national associations of bailiffs/enforcement authorities


National chambers of bailiffs:
Establish national directories








3.   Access to data sets









10.


In parallel with registers, the Portal should provide access to data relevant to access to justice.












11.


These data sets would, like the registers in the previous section, be interconnected through the Portal. Their maintenance would be the responsibility of the local stakeholders.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Commission


Working Party


Other partners




4


Criminal Court Database


AT


Establish a central contact point for the data of competent authorities concerning a number of legal instruments in criminal matters, such as the European Investigation Order or Mutual Legal Assistance in Criminal Matters








—


Define a basic set of legal instruments and legal competences for criminal matters










—


Adapt the architecture of the Court Database to the needs of instruments in criminal matters






COM


Provide and maintain national data








—


Adapt the European Court Database










—


Define legal instruments






Follow up on the updating of the database


European Judicial Network in Criminal Matters:
Serve as contact points for collecting information and requesting updates




5


Judicial Auctions Phase 2


IT


Create a common search engine on the European e-Justice Portal, for advertisements of judicial sales published in the Member States


Define and implement the search engine for judicial sales on the e-Justice Portal


IT


Implement the automatic retrieval mechanism, if there is a national system


Implement and deploy the search engine and related functions on the European e-Justice Portal








—


Agree on available and mandatory information










—


Define the scope of the search engine






 








B.   
Access to legal information


1.   Access to legal data









12.


EUR-Lex gives access to EU law, national law transposing EU law, case law coming from the Court of Justice of the EU as well as national case law related to EU law. Access to legal data should also be facilitated by the use of identifiers for legislation and case law, which allow for easier analyses of legal data.












13.


Data protection guidelines need to be taken into account when publishing case law. In order to facilitate this publication, automatic tools for pseudonymisation or anonymisation need to be developed.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Publications Office of the European Union


Working Party


Other partners




6


EUR-Lex


POEU


Improve the EUR-Lex website (search engine, user experience, updating, export, etc.…)








—


Improve the search function










—


Display information in a more comprehensive and user-friendly manner










—


Allow for exporting bundles of acts






POEU


Update legal information, in particular in the field of transposition measures on a voluntary basis


Carry out improvements on EUR-Lex


Follow up on the implementation of the features and updating


 




7


ECLI


NL








—


Increase the number of courts/Member States that assign ECLI to their court decisions










—


Expand the possible uses of ECLI






Expand the range of applications for ECLI, by multiplying the available functionalities (summaries, translations, legal references, improved user interfaces) of the ECLI architecture


NL


Implement ECLI and develop new functionalities for ECLI


Commission:
Maintain the ECLI-Search Engine
POEU:
Support developments of ECLI


Monitor and coordinate the work on ECLI


Legal networks and professional organisations:
Provide data




8


ELI


POEU and LU


Facilitate access to, share and interconnect legal information published through national European and global legal information systems








—


Ensure the evolution and maintenance of the ELI-related specifications in a structured framework










—


Exchange information and good practices on the implementation of ELI on a regular basis with other stakeholders






LU and POEU


Maintain and keep ELI up-to-date for national legislation


POEU:
Maintain and keep ELI up-to-date for EU legislation


Exchange information and good practices on the implementation of ELI on a regular basis with other stakeholders


 




9


Anonymisation and pseudo-nymisation of Court decisions for Open Data use


FR and AT








—


Facilitate the transparent and accessible publication of court decisions










—


Develop tools using AI technology to automatically anonymise or pseudonymise court decisions for reuse












—


Identify best practices and technical guidelines for GDPR compatible automatic anonymised/pseudonymised publication of Court decisions










—


Create an AI tool to automatically pseudonymise/anonymise court decisions, using databases of court decisions






AT


Provide the data required to train the system (notably taken from national court data)


Assist in analysis and developments








—


Coordinate the work on the tool










—


Determine best practices and guidelines for its conception and implementation






 








2.   Interlinking legal data









14.


Interlinked legal data allows users to find relevant information in a fast and reliable way. Legal data can be used in Open Data format to help citizens, businesses and judicial authorities study and collate data, in order to analyse it and contribute to applications using this data, including by taking advantage of Artificial Intelligence.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Publications Office of the European Union


Working Party


Other partners




10


Interlinking of legal data


POEU








—


Further implement ELI and ECLI on the side of the POEU










—


Better link EU law, national transposition measures and case law










—


Update faster










—


Develop linked Open Data












—


Improve the transmission tools for national transposition measures and relevant case law










—


Improve the interoperability of tools for accessing relevant legislation and case law










—


Create automatic links from texts of legal acts to other legal acts and case law






POEU








—


Provide the required data










—


Transmit national transposition measures and relevant case law on a voluntary basis












—


Implement tools










—


Monitor transmission and updating












—


Serve as contact point for the Publications Office










—


Monitor the implementation of tools










—


Provide feedback on the usability of these tools






 








3.   Artificial Intelligence









15.


Artificial Intelligence has been identified as one of the major developments in information and communication technologies in recent years and should be further developed in coming years. Its implications in the field of e-Justice need to be further defined.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Commission


Working Party


Other partners




11


Artificial Intelligence for Justice


COM, FR and AT








—


Define the role which Artificial Intelligence might play in the field to justice










—


Develop an AI-tool for analysis of court decisions












—


Draft a report describing the state of play of Artificial Intelligence tools developed in Member States










—


Develop applications for use in national judiciaries, taking into account the specific needs of the judiciary






FR and COM (with respect to the e-Justice Portal)








—


Provide information on the use of AI-tools in their judiciaries










—


Provide feedback on available AI-tools in the field of justice










—


Participate in pilot project












—


Support AI tools used by Member States' judiciaries










—


Consider developing AI tools for the e-Justice Portal












—


Draft a report describing the state of play of Artificial Intelligence tools developed in Member States






CCBE:
Draft a guide on the use of Artificial Intelligence by lawyers in the EU




12


Chatbot for the e-Justice Portal


AT


Develop a ChatBot that would assist the user and direct her/him to the information s/he is looking for.








—


Identify the use cases for a ChatBot on the e-Justice Portal










—


Develop and setup this ChatBot






AT and COM (with respect to the e-Justice Portal)








—


Contribute to the content parts of the Portal










—


Provide feedback on the ChatBot












—


Develop the ChatBot










—


Implement the ChatBot on the e-Justice Portal for identified use cases












—


Follow up on the development of the ChatBot










—


Provide feedback on the implementation of the ChatBot






 








III.   e-Communication in the field of justice

A.   
Secure exchange of data










16.


In order to develop cross-border electronic proceedings, there needs to be secure exchange of data between the authorities and practitioners involved in these proceedings. A number of preconditions are necessary, however such as an agreement on security conditions of transmission or the ability to trust in a transmitted document.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Commission


Working Party


Other partners




13


Electronic payment of Court fees


COM


Allow for electronic payment of court fees








—


Establish an inventory of judicial procedures and associated court fees










—


Analyse the national situation of Member States on the means of payment for court fees










—


Enable online payment of court fees vie the e-Justice Portal










—


Agree among participating Member States on the modalities of the payment system






COM








—


Provide information on the national context for Court fees (inventory and means of payment)










—


Implement the necessary legal and technical changes






Develop the tool on the e-Justice Portal for the determination and possible payment of court fees


Assess the results of the inventory of court fees


 




14


Cooperation in digital criminal proceedings


EE


Explore and analyse the possibilities for exchanging data digitally in criminal proceedings








—


Analyse use cases for digital criminal proceedings










—


Share knowledge and best practices in this field










—


Analyse the feasibility of data exchange in digital criminal proceedings






EE


Provide information on the national situation concerning digital criminal proceedings


Provide tools for the secure exchange of data








—


Serve as a forum for the exchange of best practices










—


Serve as a contact point for the implementation of possible pilot projects






 




15


e-Identity 2.0


COM








—


Adopt an ontology of professional roles covering the entirety of the European judicial space










—


Prepare a clear approach for technical implementation












—


Create an ontology of professional roles










—


Create a structure for maintaining this ontology










—


Prepare the implementation of personal identification linked to professional roles






COM








—


Provide information on the role of legal practitioners










—


Define access rights depending on this ontology












—


Create an ontology of professional roles for legal practitioners












—


Serve as a contact point between the Commission, Member States and legal practitioners










—


Provide feedback on the legal context in the Member States






Practitioners:
Provide information on the role and practices of legal practitioners




16


iSupport for the e-Justice Portal


AT


Provide a way to communicate digitally with a Member State's central authority through the e-Justice portal








—


Determine the conditions of use for iSupport on the e-Justice Portal










—


Integrate the necessary changes into iSupport










—


Implement iSupport on the Portal






To be determined


Connect national central authorities to iSupport


Implement iSupport on the Portal








—


Determine the conditions of use for iSupport on the e-Justice Portal










—


Serve as contact for national central authorities






Hague Conference on Private International Law:
Develop iSupport




17


Find a Lawyer II


COM


Create a verification system for the status of a lawyer








—


Assess the legal admissibility of certificates delivered in the framework of the existing Find a Lawyer II system










—


Implement the existing Find a Lawyer II solution on the e-Justice Portal






CCBE and COM (with respect to the e-Justice Portal)


Provide information about the legal context for delivering certificates on the status of a lawyer


If possible, implement the existing Find a Lawyer II solution on the e-Justice Portal








—


Serve as a contact point between the Commission, Member States and legal practitioners










—


Provide feedback on the legal context in the Member States






CCBE:






—


Coordinate the work on the side of the bar associations










—


If adopted, provide information through the Find a Lawyer II system








18


Blockchain for Justice


COM


Explore use cases for blockchain technologies in the e-Justice domain


Launch a study to analyse the legal conditions and possible opportunities and/or obstacles


COM


Provide information on the legal and technical national context


Conduct the study








—


Serve as contact point for practitioners










—


Evaluate the results of the study






Interested legal and professional organisations:
Provide input based on their experience




19


e-Payment for the e-Justice Portal


AT


Develop a payment system for fees








—


Implement an e-Payment function for fees on the e-Justice Portal










—


Agree among participating Member States on the use of the payment system






To be determined








—


Provide relevant input and information










—


Participate in the payment system in the context of its application (e.g. payment of BRIS document fees)






Implement the e-Payment function


Determine the conditions of use for the payment system


 








B.   
Secure communication between citizens, practitioners and judicial authorities










17.


In order to more immediately involve citizens in electronic judicial proceedings, tools for direct communication between citizens, practitioners and judicial authorities need to be developed.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Commission


Working Party


Other partners




20


Videoconferencing


AT








—


Identify problems with cross-border videoconferencing










—


Exchange information, good practices and technology to enable cross-border videoconferencing










—


Suggest short-term actions and projects to improve cross-border videoconferencing












—


Exchange information, good practices and technology










—


Suggest specific actions and projects to improve cross-border videoconferencing






AT








—


Provide courts and administrations with video-conferencing equipment










—


Maintain the relevant static content on the e-Justice Portal






NA


Serve as a forum to exchange information, good practices and technology


 








IV.   Interoperability

A.   
e-CODEX










18.


Interoperability is one of the objectives expressed in the e-Justice Strategy (7). Interoperability between national systems is intended to be ensured by e-CODEX technology (e-Justice Communication via Online Data EXchange) and its continuation project Me-CODEX (Maintenance of e-CODEX).














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Commission


Working Party


Other partners




21


e-CODEX


AT


Maintain the e-CODEX system in order to prepare it for a handover








—


Maintain the e-CODEX components and the Central Testing Platform










—


Establish the necessary governance and communication and marketing activities






e-CODEX consortium








—


Use e-CODEX










—


Communicate experience and practices to the e-CODEX community






Cooperate with Member States in maintaining e-CODEX








—


Serve as a forum for expanding the e-CODEX community










—


Serve as a contact point concerning the use of e-CODEX within the framework of EU instruments






Hague Convention on Private International Law, legal practitioners organisations and stakeholders:






—


Use e-CODEX










—


Provide feedback








22


e-CODEX for legal instruments


AT


Implement pilots for the exchange of forms, documents and structured data


Provide the business and process modelling and the technical implementation for the interconnection between the authorities participating in legal instruments through e-CODEX


e-CODEX consortium


Use e-CODEX within the framework of legal instruments


Provide access to the e-CODEX network


Serve as a contact point to liaise between Working Parties working on legal instruments and Member States or the e-CODEX consortium


 




23


Harmonisation of backend systems


AT


Generate common and harmonised backend systems for specific legal instruments


Identify legal instruments for which common backend systems are desirable and feasible


e-CODEX consortium








—


Develop backends for systems derived from legal instruments










—


Cooperate in the creation of common backends






Provide common backends, depending on the needs of Member States


Serve as a point of contact for determining the backends to be implemented


 








B.   
Semantic interoperability










19.


The aim of semantic interoperability is to facilitate communication between systems by aligning terms used in metadata and standards. It also intended to reduce the impact of language differences by providing automatic translation, thus freeing resources for urgent translations.












20.


A controlled vocabulary consists of a list of terms used to index content and make it easier to retrieve of information. The processing of data and discoverability of information can be further enhanced and rendered more efficient by using controlled vocabularies, identifiers such as ELI or ECLI, Artificial Intelligence and analysis of legal Open Data and Big Data.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Publications Office of the European Union


Working Party


Other partners




24


Voice recognition


NL


Develop a tool, allowing for the automatic transcription of oral discourse into written form, for use in judicial proceedings








—


Determine use cases and best practices for automatic transcription










—


Develop a database of languages and dialects










—


Agree on the legal and technical use conditions of automatic transcription within the judicial field






NL


Provide access to data on native languages and dialects


NA








—


Monitor the development of the tool










—


Serve as a contact point between participants










—


Determine the use cases and technical possibilities of the tool






Experts (translators/interpreters) and academics:
Possibly provide data




25


Controlled vocabularies — EuroVoc and LegiVoc


POEU and FR








—


Encourage the use of VocBench










—


Put in place a EuroVoc indexing tool










—


Expand LegiVoc










—


Consolidate and promote the semantic alignment of the vocabularies of the EU Member States, along with third States












—


Promote the use of VocBench










—


Develop an automatic indexing tool for EuroVoc










—


Expand the range of included vocabularies in LegiVoc










—


Improve the administration of LegiVoc






POEU for EuroVoc, FR for LegiVoc


Provide information on vocabularies








—


Develop an automatic indexing tool for EuroVoc










—


Align different tools










—


Communicate on VocBench












—


Monitor the use of EuroVoc










—


Serve as a contact point for the wider implementation of VocBench and LegiVoc






 




26


Interoperability and common standards


POEU








—


Create common formats for the legislative process










—


Further promote the use of Open Data










—


Create a legislative drafting management system












—


Harmonise the document and information flow










—


Publish further e-Justice datasets on the EU Open Data Portal










—


Possibly develop a new system as a result of cooperation between the Member States, the Publications Office of the European Union, the Commission and possibly other EU institutions






POEU


Cooperate with the Publications Office on developing a legislative drafting management system








—


Work on harmonisation and publication










—


Develop a legislative drafting management system












—


Monitor the development of the drafting system and publication of EU Open Data










—


Serve as a contact point with the Publications Office for coordinating on the development of the drafting system






 








V.   Reserve list









21.


There are certain projects that present an interest for e-Justice, but some of their preconditions appear unfulfilled for the time being. Therefore, Member States have agreed to create a reserve list of projects with lower priority, which could still be implemented with the participation of the Member States who wish to pursue the project once solutions have been found for existing obstacles or unfulfilled conditions. These projects could still be awarded financing if calls encompass their scope.












22.


In order to foster a better uptake of e-Justice projects, the Working Party on e-Law (e-Justice) can serve as a forum, for the following projects.














No


Name of the project


Proposed by


Goals of the project


Actions to be undertaken


Project leader


Contributions




Member States


Commission


Working Party


Other partners




R1


Debtors Information System


NL


Create a central platform for debtors and potential creditors to access information on their situation (for debtors, on their own situation, for potential creditors, on the situation of possible debtors)








—


Create a platform for displaying data contained in debt-related databases










—


Create databases of debt data in participating Member States










—


Create an interconnection between these databases










—


Enable citizens and professionals to exchange data and communicate






NL


Update and interconnect existing databases


Consider possibilities for hosting the developed tool on the e-Justice Portal


Serve as a contact point for creating and updating debtors' databases


 




R2


BabelLex


FR


Offer access to databases of translators and interpreters through the e-Justice Portal








—


Further develop the BabelLex platform










—


Expand the platform's geographical coverage










—


Integrate BabelLex into the e-Justice Portal, along the lines of the ‘Find a…’ tools






FR


Provide assistance to associations of interpreters and translators in creating and maintaining databases of interpreters and translators


Provide the search tool to be used on the e-Justice Portal








—


Serve as contact point for associations of interpreters and translators










—


Provide assistance in contacting local associations






Associations of interpreters and translators:
Create and maintain databases of interpreters and translators




R3


Interconnection of national registers of vulnerable adults


FR








—


Establish national databases on the legal capacity of persons, including their wishes in case of prospective physical or mental disability










—


Interconnect these databases












—


Support the interconnection of existing national registers listing decisions dealing with protective measures for vulnerable adults










—


Add an information page on the e-Justice Portal dealing with legal capacity and vulnerable adults






FR








—


Maintain existing national databases of decisions dealing with protective measures for vulnerable adults










—


Allow for an interconnection with this database






Provide the infrastructure on the e-Justice Portal








—


Coordinate on the contents of the databases and interconnection










—


Follow up on its implementation by Member States and the Commission






Notaries:
Cooperate on the maintenance and updating of national databases




R4


Electronic seals and assurance levels in e-Justice


COM


Establish the type of electronic signatures and seals required for various proceedings and the assurance levels of the means of eID to be used in compliance with the eIDAS Regulation to access e-Justice services








—


Determine the assurance levels required for use of electronic identity schemes for the cross border access e-Justice services










—


Determine the requirements for the use of electronic signatures and electronic seals






COM


Provide information on national requirements with respect to national e-signatures and e-seals recognised by Member States in the field of e-Justice services


NA








—


Collect information on national practices and requirements for electronic signatures and seals










—


Agree on recommendations for eIDAS-regulated services in the field of Justice






 




R5


European Single Email Address


COM


Implement a national/EU email address for official communications with the judiciary/competent public authorities to be used at both national and European level








—


Create an inventory of national email address systems, used for official communications










—


Determine use cases for an EU email address dedicated to official communications










—


Define a strategy for establishing such an email address






COM








—


Provide information on electronic means used in official communication at national level










—


Agree among participating Member States on the implementation of an EU email address for official communication






Study the feasibility of the implementation of an EU email address to be used in the context of official communication








—


Collect information on national practices regarding email addresses for official communication






 








VI.   Projects led by practitioners









23.


Practitioners have proposed projects, that would benefit of e-Justice work. The projects would be launched at the initiative of the practitioners who made the proposal (8).












24.


At the request of practitioners, these projects may require the help of the Working Party. The Working Party would coordinate the actions undertaken so as to avoid duplication of effort among the practitioners involved.













No


Name of the project


Goals of the project


Actions to be undertaken


Project leader


Form of participation




Member States


Commission


Working Party


Other partners




P1


Online Dispute Resolution for Small Claims


Create a technical bridge/gateway between online dispute resolution systems and the EU Small Claims electronic procedure when the dispute is not solved online








—


Conduct a comparative study on the existing Online Dispute Resolution for Small claims in the different Member States (scope, technologies, professionals involved)










—


Analyse and propose technical options for convergence (if necessary) and connection between the Online Dispute Resolution systems and EU Small claims electronic procedure






European Chamber of Judicial Officers (CEHJ)


Provide information on existing online national dispute resolutions systems


Reflect on a technical bridge/gateway between online dispute resolution systems








—


Reflect on a technical bridge/gateway between online dispute resolution systems










—


Serve as a contact point for practitioners' associations






CEHJ:






—


Conduct the study










—


Publish the results of the study










—


Cooperate with the Commission and Member States to determine the best solutions for connecting ODR and the EU small claims procedure








P2


EPIS Database








—


Create a sustainable and recognised platform for the centralisation of EU prison information.










—


Aid transparency and facilitate knowledge sharing and learning concerning prison operations, conditions and practices












—


Raise awareness of and encourage contributions to EPIS










—


Encourage contributions from Member States' national prison agencies as regards more datasets and the possibility of developing a statistical database






EuroPris


Provide data on their penitentiary establishments


Provide a link on the e-Justice Portal to the EPIS database








—


Serve as a contact point for EuroPris










—


Consider possible future uses for the database






University of Lausanne:
Develop a statistical database




P3


Electronic Registers of Experts








—


Create national directories of judicial experts










—


Implement a search tool on the e-Justice Portal, interconnecting these directories












—


Promote the creation of national directories of judicial experts










—


Interconnect these national directories through the e-Justice Portal










—


Draft information pages for citizens






European Expert and Expertise Institute (EEEI) + EuroExpert








—


If needed, assist national associations of judicial experts in creating directories of their members










—


Coordinate with these associations, in order to interconnect their directories through the e-Justice Portal






Provide the search tool on the e-Justice Portal


Serve as a contact point for national associations of experts


EEEI + EuroExpert:






—


Establish directories of judicial experts










—


Consider best practices in order to facilitate the implementation of such directories








P4


e-Expertise


Deploy paperless exchanges in judicial expertise procedures








—


Take stock of the tools currently used in the EU both in the context of judicial expertise procedures and in the other judicial professions.










—


Assess the variety of expertise and procedures linked to expertise










—


Implement the existing forms in the annex to Council Regulation (EC) No 1206/2001










—


Develop a new request form to find, assess and appoint an expert for giving evidence






European Expert and Expertise Institute (EEEI) + EuroExpert


Provide information on existing expertise procedures


NA


Serve as a contact point for practitioners' associations


EEEI+ EuroExpert:






—


Take stock of the ‘European’ tools available to the judicial professions










—


Choose the appropriate solution(s)










—


Develop and implement one or more pilot projects








P5


Interconnection of European Certificates of Succession Registers








—


Combat forged and duplicate ECS










—


Assist in the use of ECS






Interconnect existing registers to those already interconnected via ENRWA


European Network of Registers of Wills Associations (ENRWA)








—


Interconnect existing registers










—


Create registers in voluntary Member States where they do not exist






Provide the infrastructure for access to the interconnection on the e-Justice Portal








—


Promote the project to national authorities










—


Possibly develop a best-practice guide for countries wishing to set up and interconnect registers






European Network of Registers of Wills Association:






—


Coordinate the creation of national registers










—


Share knowledge on best practices and technologies for creating national registers














(1)  Draft strategy on European e-Justice 2014-2018 (OJ C 376, 21.12.2013, p. 7) and Multiannual European e-Justice Action Plan 2014-2018 (OJ C 182, 14.6.2014, p. 2).

(2)  Paragraph 12 to 17 of WK 2894/2018 REV 2.

(3)  Paragraph 18 to 22 of WK 2894/2018 REV 2.

(4)  Paragraph 40 of WK 2894/2018 REV 2.

(5)  Paragraph 14 of the Multiannual European e-Justice Action Plan 2014-2018 (OJ C 182, 14.6.2014, p. 2).

(6)  As per the principle of decentralisation expressed in the e-Justice Strategy at paragraphs 38 and 39 of WK 2894 2018 REV 2.

(7)  Paragraph 40 of WK 2894 2018 REV 2.

(8)  As indicated in paragraph 32 of the current draft 2019-2023 e-Justice Strategy, 12794/1/18 REV 1.