Financial Activity Report 2017 — Section II — European Council and Council
Date: 2018-08-29
Institutions: Council of the European Union
Subjects: Council of the European Union, EU budget, European Council, budgetary assessment, budgetary expenditure, budgetary resources, implementation of the budget








C_2018304EN.01000101.xml










29.8.2018   


EN


Official Journal of the European Union


C 304/1






FINANCIAL ACTIVITY REPORT 2017
Section II — European Council and Council
(2018/C 304/01)

TABLE OF CONTENTS








1.

INTRODUCTION
2










2.

OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2017
2










2.1.

Main financial objectives
2










2.2.

Establishment of the budget for the European Council and Council in 2017
2










2.2.1.

General approach
2










2.2.2.

Budget 2017
3










2.2.3.

Budget 2017 and the Financial Perspectives of Heading 5 of the EU Budget
3










3.

GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2017
5










3.1.

Activities and objectives of the European Council and Council in 2017
5










3.1.1.

Meetings
5










3.1.2.

Legislative activities
6










3.1.3.

Administrative modernisation
6










3.1.4.

Achievement of objectives in 2017
6










3.2.

Revenue
7










3.3.

Expenditure in 2017
9










3.3.1.

Modification of the budget in 2017
9










3.3.2.

Overview of implementation of the budget in 2010-2017
10










3.3.3.

Implementation of the appropriations by category in 2017
11










3.4.

Appropriations carried over
13










3.4.1.

Appropriations carried over automatically from 2016 to 2017
13










3.4.2.

Appropriations carried over from 2017 to 2018
14










3.4.3.

Appropriations carried over by decision from 2016 to 2017
16










3.4.4.

Appropriations carried over by decision from 2015 to 2016 carried over for payment to 2017
16










3.5.

Assigned revenue
16










3.5.1.

Assigned revenue accrued before 2017
16










3.5.2.

Assigned revenue accrued before 2017 carried over to 2018 for payment
17










3.5.3.

Assigned revenue accrued in 2017
18



1.   INTRODUCTION

In conformity with Article 142 of the Financial Regulation (FR) (1) this document constitutes a report on budgetary and financial management of Section II of the EU budget (European Council and Council) for the financial year 2017.
The report is based on the provisional accounts for 2017, the findings in the annual activity reports of the Council’s authorising officers and the budget implementation information from the Council’s financial system.
Chapter 2 of this report presents a summary of the framework which was established for the financial year 2017. A global overview of the implementation of the budget appropriations available in 2017 is given in Chapter 3.
The implementation of the budget 2017 by budget line is presented in Annex.
2.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2017

2.1.   
Main financial objectives


The main financial objectives of the General Secretariat of the Council for 2017 were:






—


To ensure continuous support to the President of the European Council and to the Council by effective and efficient use of financial resources.










—


To further proceed with the process of administrative modernisation with the objective to reinforce the quality of its organisation and proper use of resources.










—


To settle the final cost of the Europa Building with the Belgian government.




2.2.   
Establishment of the budget for the European Council and Council in 2017


2.2.1.   General approach

The establishment of the budget 2017 for the European Council and Council (EC/C hereafter) was based on the general objective not to exceed, in nominal terms, the overall level of the 2016 budget for non-salary-related expenditure.
Increases related to statutory or contractual obligations, or in domains which have been considered as essential for the proper functioning of the GSC, have been compensated by prioritising and reprogramming certain projects taking into account the budget implementation of the recent years.
As for the establishment plan, the GSC continued to streamline the organisation by implementing the following actions:






—


reducing the number of posts in the establishment plan by 15 in line with the Commission’s proposal to reduce the staff level by 5 % over five years (fifth and final year),










—


transforming 65 AST (10 AST 3, 40 AST 2, 15 AST 1) posts into 65 SC posts (15 SC 3, 15 SC 2 and 35 SC 1) as part of the continuation of the administrative modernisation,










—


addition of 1 AD 5 and 1 AST 1 post to reflect the new language regime of the Irish translation, as instructed by the Commission.




2.2.2.   Budget 2017

The budget authority established the overall EC/C budget 2017 at EUR 561,6 million. This corresponds to an increase of EUR 16,5 million (+3,0 %) compared to 2016.
The number of posts in the establishment plan for 2017 for the EC/C was 3 027.
Table 1 gives an overview on the budget 2017 by different categories.

Table 1


EC/C budget 2017 compared to 2016 (by category)









(EUR)




Category


Budget 2016


Budget 2017


Change 2017/2016




1


2


3=2/1




Establishment plan


299 452 000 


315 446 000 


5,3  %




Other staff expenditure


23 850 000 


24 878 000 


4,3  %




Buildings (excluding acquisitions)


54 768 000 


57 789 000 


5,5  %




Computer systems


40 300 000 


42 800 000 


6,2  %




Furniture


1 016 000 


942 000 


-7,3  %




Technical equipment


4 034 000 


3 659 000 


-9,3  %




Transport


854 000 


1 048 000 


22,7  %




Delegations' travel expenses


17 802 000 


17 802 000 


0,0  %




Interpreting costs


82 739 000 


79 816 000 


-3,5  %




Meetings and conferences


6 483 000 


4 984 000 


-23,1  %




Information


8 251 000 


8 285 000 


0,4  %




Miscellaneous


2 505 000 


2 127 000 


-15,1  %




Reserve


2 000 000 


2 000 000 


0,0  %





Total (excl. acquisition)




544 054 000 




561 576 000 




3,2  %





Acquisition of immovable property


1 000 000 


—


 





Grand total




545 054 000 




561 576 000 




3,0  %





2.2.3.   Budget 2017 and the Financial Perspectives of Heading 5 of the EU Budget

Table 2 gives an overview on the evolution of the EC/C budget in 2010-2017. The EC/C share in the Heading 5 of the Multiannual Financial Perspectives has declined from 8,0 % in 2010 to 5,7 % in 2017.

Table 2


Evolution of the Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2010-2017






















(Amounts at current prices)


2010


2011


2012


2013


2014


2015


2016


2017




M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change





Heading 5



7 962 


4,7  %


8 173 


2,7  %


8 607 


5,3  %


9 181 


6,7  %


8 405 


-8,5  %


8 661 


3,0  %


9 483 


9,5  %


9 921 


4,6  %





EC/C



634


5,1  %


563


-11,2  %


534


-5,2  %


536


0,3  %


534


-0,2  %


542


1,4  %


545


0,6  %


562


3,0  %





EC/C share in Heading 5




8,0  %




6,9  %




6,2  %




5,8  %




6,4  %




6,3  %




5,7  %




5,7  %





The reduction in 2011 is mainly due to the transfer of resources to the EEAS, whereas the decreases in 2012 and 2014 relate to reductions of appropriations of certain activities in view of the previous years’ implementation and actual needs.
3.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2017

3.1.   
Activities and objectives of the European Council and Council in 2017


In the framework of the financial activity report, the GSC provides information on its core activities which are relevant from the financial point of view, and which describe the functioning of the European Council and Council during the financial year. It also highlights the principal accomplishments of the year.
3.1.1.   Meetings

Table 3 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council between 2010 and 2017.
In 2017, in addition to the 4 290‘institutional’ meetings, the GSC organised 3 030 other meetings (e.g. seminars, information sessions and briefings, and meetings with third countries).

Table 3


Development of the number of meetings in 2010-2017














 


2010


2011


2012


2013


2014


2015


2016


2017




Summits


7


9


7


6


9


12


9


11




Summits art. 50


 


 


 


 


 


 


 


4




Councils


86


85


77


74


81


81


75


77




Coreper


122


135


140


140


135


138


109


105




Coreper art. 50


 


 


 


 


 


 


 


22




Working groups


4 127 


4 373 


4 480 


4 164 


4 016 


3 471 


3 569 


4 039 





Ad hoc Working group art. 50


 


 


 


 


 


 


 


32





Total




4 342 




4 602 




4 704 




4 384 




4 241 




3 702 




3 762 




4 290 





Other meetings


1 996 


2 075 


2 189 


2 027 


2 189 


2 271 


2 034 


3 030 





Grand total




6 338 




6 677 




6 893 




6 411 




6 430 




5 973 




5 796 




7 320 





The year 2017 has been marked by a continuous work to consolidate positive developments after previous years’ crises. One visible result of this has been the Leaders’ Agenda which was presented by President Tusk and endorsed in the October European Council.
The total number of meetings organised by the GSC went up by 26 % (1 524) compared to 2016. It is explained mainly by the increased activity of the presidency of the second semester and the creation of an ad hoc working group on Brexit.
Moreover, on 5 April 2017 the GSC hosted the conference on ‘Supporting the future of Syria and the Region’. It brought together 54 countries and 26 international organisations to discuss the situation in Syria and the impact of the crisis in the region. The organisation of the event, which required significant security and logistic resources as well as an important diplomatic effort, was done together with the European Commission Directorate-General Neighbourhood.
In addition, the 5th Eastern Partnership (EaP) summit took place on 24 November 2017. It brought together EU countries with those of Armenia, Azerbaijan, Belarus, Georgia, Republic of Moldova and Ukraine. The Heads of State and Government discussed how to further strengthen cooperation in the four priority areas agreed in the previous summit in Riga: stronger economy, governance, connectivity and society.
The GSC was able to meet the increased need for meetings by using the higher meeting room availability offered by the Europa Building, which since 2017 accommodates all types of meetings and not only high level meetings.
3.1.2.   Legislative activities

Another quantitative indicator of activities is the number of legal acts published in the Official Journal (OJ) (Table 4). In 2017, 1 187 legal acts were published in the OJ. It should be noted that the publication of the legal acts in the OJ is the last step of the legislative process.

Table 4


Development of the number of legal acts in 2010-2017














 


2010


2011


2012


2013


2014


2015


2016


2017




Legal acts published in OJ


825


986


958


1 132 


1 437 


1 412 


1 259 


1 187 




The simplification programme of the European Commission in the area of legislation is starting to be reflected by a slight decrease in the number of legal acts. Due to the length of the legislative procedures, this effect is expected to be more obvious in the coming years.
3.1.3.   Administrative modernisation

In 2017, the GSC continued to improve the quality and efficiency of its internal organisation.

Progress on implementation Action Plan

In 2017, the GSC continued the implementation of the Secretary-General ‘Action Plan for a more dynamic, flexible and collaborative GSC’ (presented on 27 September 2016) which identifies 5 priorities for the GSC:






—


An effective administration for the President of the European Council and the European Council;










—


Better and more consistent support to the Council and its Presidencies;










—


Improved internal and external communication and information;










—


Investment in people and management, and










—


Harnessing technology to improve the way the GSC works.




The main achievements of the ‘Action Plan’ in 2017 are:






—


Full Wi-Fi coverage in the GSC’s buildings;










—


Further digitalisation of services to different Council formations and Presidencies (among others, a new digital tool for managing Delegated Acts);










—


GSC’s external communication strategy;










—


Administrative modernisation (including Equal Opportunities Strategy 2017-2020 and ‘moving resources to tasks’ new approach).




3.1.4.   Achievement of objectives in 2017

Achievement of the objectives established for the budget year 2017 may be summarised as follows:






—



Establishment plan

In 2017, the GSC recruited 111 officials (84 permanent officials and 27 temporary agents). During the year 151 officials (124 permanent officials and 27 temporary agents) left, resulting in a net decrease of 40 occupied posts in the EC/C Establishment Plan.
The establishment plan was reduced by 15 as part of the reduction of the staffing level by 5 % over a period of five years. 2017 was the last year of the exercise.










—



Financial management

In 2017, the GSC continued to further improve its financial management and performance. Several improvements of the corporate financial governance were implemented, e.g.:






—


harmonisation during autumn 2017 of the GSC budget planning at a central level which integrates since then the Multiannual Activity and Budget Planning (MABP), Expenditure Plans and Draft Budget in the same framework based on activities (projects, programmes and recurring activities);










—


elaboration of a proposal to adopt a corporate framework for project management (CFPM) which aims at setting common principles in order to facilitate cross-departmental projects and task forces;










—


further improvements of the procurement process (implementation of a paperless workflow for the approval of award decisions directly in SAP);










—


review of the ‘Practical Guide and Internal Rules of the Project Evaluation Committee (CEP)’ and CEP templates following the adoption by the Secretary-General of the decision simplifying the CEP framework in January 2017;










—


reactivation of networks for financial agents and improvement of the training offer by development of specialised courses.




In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC was 22 days in 2017, the maximum time limit being 30 calendar days (Directive 2011/7/EU of the European Parliament and of the Council (2)).










—



Building Policy

After the provisional reception of the Europa building on the 30 June 2016, the removal of delegations and of the part of the GSC services took place in January 2017. On 14 July 2017 the Belgian State and the General Secretariat of the Council came to an agreement on the final price for the project. The final agreement is expected to be signed in 2018.




3.2.   
Revenue


Table 5 gives an overview on the global outcome of revenue operations in 2017. The expression ‘Established rights 2016’ refers to the recovery orders which were made in 2016 but for which the recovery of the amounts took place only in 2017. The expression ‘Established rights 2017’ in turn corresponds to recoveries launched in 2017.

Table 5


Overview of revenue operations in 2017 budget













(EUR)




Chapter


Established rights
2016


Recovered revenues from
2016


Established rights
2017


Recovered revenues from
2017


Total established rights
2016+2017


Total recovered
2016+2017


To be recovered in
2018




1


2


3


4


5=1+3


6=2+4


7=5-6










4 0


Deductions from staff remuneration






0


0


29 422 088 


29 422 088 


29 422 088 


29 422 088 


0










4 1


Contributions to the pension scheme






328 171 


106 285 


25 227 881 


25 226 332 


25 556 053 


25 332 617 


223 436 










5 0


Proceeds from the sale of movable and immovable property






27 301 


1 560 


9 031 


7 860 


36 332 


9 420 


26 913 










5 1


Proceeds from letting and hiring






49 238 


49 238 


413 381 


379 084 


462 619 


428 322 


34 297 










5 2


Revenue from investments or loans granted, bank and other interest






0


0


3 308 


3 308 


3 308 


3 308 


0










5 5


Revenue from the proceeds of services supplied and work carried out






37 329 


37 329 


903 420 


798 966 


940 750 


836 295 


104 455 










5 5


Revenue from the proceeds of services supplied and work (EEAS)






100 000 


100 000 


130 908 


30 908 


230 908 


130 908 


100 000 










5 7


Other contributions and refunds in connection with administ. operation






930 459 


754 811 


21 561 141 


20 194 792 


22 491 599 


20 949 603 


1 541 997 










5 8


Miscellaneous compensation






10 604 


10 604 


13 590 


13 590 


24 194 


24 194 


0










5 8


Miscellaneous compensation (EEAS)






0


0


 


 


0


0


0










5 9


Other revenue arizing from administrative management






0


0


0


0


0


0


0










6 3


Contributions under specific agreements






0


0


1 193 818 


1 183 883 


1 193 818 


1 183 883 


9 935 










7 0


Interest on late payments






0


0


73


73


73


73


0










9 0


Miscellaneous revenue






0


0


13


13


13


13


0





Total




1 483 103 




1 059 827 




78 878 653 




77 260 897 




80 361 756 




78 320 724 




2 041 033 





The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 80,4 million in 2017. From this amount EUR 78,3 million was recovered during the financial year whereas EUR 2,0 million will be collected in 2018.
The majority of the total recovered revenues (70 % or EUR 54,8 million out of EUR 78,3 million) in 2017 relates to community taxes, levies and dues collected from the GSC’s personnel. From this amount EUR 29,4 million covers deductions from staff remuneration whereas EUR 25,3 million corresponds to contributions and transfers of pension rights to the pension scheme.
The remainder, or 30 % (EUR 23,6 million), is accrued from various administrative operations. This amount comes mainly from the following sources:






—


Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2016 and 2017 (EUR 0,3 million and EUR 11,2 million respectively, Chapter 5 7).










—


Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 7 million, Chapter 5 7).










—


Contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 1,2 million, Chapter 6 3).










—


Contributions by other institutions and payments by Council officials for the Council crèche (EUR 0,9 million, Chapter 5 7).










—


Payments by the Court of Justice, the Court of Auditors and the European University Institute in Florence as their contributions to the common financial system with the Council (EUR 0,5 million, Chapter 5 7).










—


Transfers from the EEAS to the Council as advanced reimbursement of the costs related to the organisation of the Brussels Conference on Syria (EUR 0,4 million, Chapter 5 5).










—


Proceeds from recovery of legal costs in cases won by the Council and damages paid to the Council (EUR 0,3 million, Chapter 5 7).










—


Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 0,3 million, Chapter 5 5).










—


Proceeds from renting out premises and reimbursements related to them, inter alia, the Commission’s part of rent of the EU Info Point in Brussels (EUR 0,3 million, Chapter 5 1).




3.3.   
Expenditure in 2017


3.3.1.   Modification of the budget in 2017

During the financial year 2017, the appropriations were reallocated by different transfers. Table 6 shows the decisions which modified the budget appropriations in 2010-2017.

Table 6


Number of budget modifications by type in 2010-2017















Modification


 




Type


Legal basis


2010


2011


2012


2013


2014


2015


2016


2017




Amending budget



FR Article 41



0


0


0


0


0


0


0


0




Transfer B



FR Article 25



47


23


23


22


32


27


31


45




Transfer C



FR Article 25



2


2


2


2


2


2


2


1




Transfer D



FR Article 27



0


0


0


0


0


0


0


0





Total




49




25




25




24




34




29




33




46





One C-transfer, which involved informing the budget authority (in accordance with Article 25 of the Financial Regulation), was made in 2017:






—


C1-transfer of EUR 5 400 000 on 21/11/2017 in order to:






—


Finance the outstanding amount of the purchase of the Europa Building and four adjacent plots of land (EUR 5 400 000)








45 B-transfers based on Article 25(4) of the FR modified internally the EC/C budget in 2017.
Table 7 gives an overview of the budget lines which were significantly (3) modified in 2017 by different transfers.

Table 7


Budget lines which were subject to significant transfers in 2017











(EUR)




Item


Heading


Initial Budget 2017


Transfers


Final appropriations


Difference





1 1 0 0



Basic salaries


236 814 000 


-1 330 000 


235 484 000 


-1 %





1 1 0 2



Entitlements under the Staff Regulations


59 571 000 


930 000 


60 501 000 


2 %





1 1 0 3



Social security cover


9 452 000 


400 000 


9 852 000 


4 %





1 2 0 3



Outside services


2 498 000 


- 495 800 


2 002 200 


-20 %





1 2 0 4



Supplementary services for the translation service


200 000 


492 800 


692 800 


246 %





2 0 0 2



Acquisition of immovable property


 


8 884 000 


8 884 000 


 





2 0 0 3



Fitting-out of premises


10 618 000 


-1 836 000 


8 782 000 


-17 %





2 0 0 4



Work to make premises secure


2 830 000 


-1 625 000 


1 205 000 


-57 %





2 0 1 0



Cleaning and maintenance


19 057 000 


-1 129 000 


17 928 000 


-6 %





2 0 1 1



Water, gas, electricity and heating


4 974 000 


-1 899 000 


3 075 000 


-38 %





2 0 1 2



Buildings security and surveillance


16 815 000 


1 382 000 


18 197 000 


8 %





2 1 0 0



Acquisition of equipment and software


12 262 000 


-1 231 244 


11 030 756 


-10 %





2 1 0 1



Outside assistance for computer systems


21 850 000 


2 117 599 


23 967 599 


10 %





2 1 0 2



Servicing and maintenance of equipment and software


7 156 000 


-1 494 803 


5 661 197 


-21 %





2 1 0 3



Telecommunications


1 532 000 


- 291 552 


1 240 448 


-19 %





2 1 2 0



Purchase and replacement of technical equipment


2 635 000 


- 263 415 


2 371 585 


-10 %





2 1 2 1



Outside assistance for technical equipment


78 000 


341 989 


419 989 


438 %





2 2 0 0



Travel expenses of delegations


17 802 000 


7 215 502 


25 017 502 


41 %





2 2 0 2



Interpreting costs


79 816 000 


-10 115 502 


69 700 498 


-13 %





2 2 1 0



Documentation and library expenditure


2 000 000 


296 000 


2 296 000 


15 %





2 2 1 1



Official Journal


3 500 000 


-1 046 000 


2 454 000 


-30 %





2 2 1 3



Information and public events


2 535 000 


850 000 


3 385 000 


34 %




3.3.2.   Overview of implementation of the budget in 2010-2017

The overall implementation rate of the EC/C budget has been on average 91,9 % over the past eight years (Graph 1). The implementation rate refers to the commitments made during the budget year out of the available voted budget.
The actual annual payments rate between 2010 and 2017 have been on average 82,7 % of the budget. The difference between the overall implementation and payments of a given year (i.e. non-paid commitments) has been carried over, in conformity with Article 13(4) of the Financial Regulation, to the next budget year for payments.

Graph 1


Global budget implementation in 2010-2017




The carried over appropriations break down into two major categories: functioning of the GSC and buildings. The first is related to obligations duly contracted before the end of the budget year but where the goods have not yet been delivered and/or for which no invoices have been received before the end of the year.
The second category refers to the GSC’s acquisition of buildings such as LEX, the crèche and the Europa Building. In the last few years, the GSC has been able to use the savings made during the budget implementation to finance these acquisitions.
In 2017, EUR 8,8 million was reserved for the acquisition of the Europa building. The amount has been carried over to 2018 for the actual commitment.
3.3.3.   Implementation of the appropriations by category in 2017

The analysis of expenditure in 2017 is presented at the level of 14 expenditure categories.
Table 8 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used in 2017 and therefore cancelled.

Table 8


Overview of the implementation of the 2017 budget (by category)











(EUR)




Category


Budget 2017 (initial)


Budget 2017 (final (4))


Commitments (5)



Outturn rate


Cancelled appropriations




1


2


3


4=3/2


5=2-3




Establishment plan


315 446 000 


315 446 000 


303 484 264 


96,2  %


11 961 736 




Other staff expenditure


24 878 000 


24 878 000 


22 529 419 


90,6  %


2 348 581 




Buildings (excluding acquisitions)


57 789 000 


52 705 000 


51 414 847 


97,6  %


1 290 153 




Computer systems


42 800 000 


41 900 000 


41 466 017 


99,0  %


433 983 




Furniture


942 000 


942 000 


741 630 


78,7  %


200 370 




Technical equipment (5)



3 659 000 


3 659 000 


3 532 203 


96,5  %


126 797 




Transport


1 048 000 


1 048 000 


1 021 465 


97,5  %


26 535 




Delegations' travel expenses


17 802 000 


25 017 502 


13 472 729 


53,9  %


11 544 773 




Interpreting costs


79 816 000 


69 700 498 


66 521 325 


95,4  %


3 179 173 




Meetings and conferences


4 984 000 


4 984 000 


4 523 108 


90,8  %


460 892 




Information


8 285 000 


8 285 000 


7 847 588 


94,7  %


437 412 




Miscellaneous


2 127 000 


2 127 000 


1 111 878 


52,3  %


1 015 122 




Reserve


2 000 000 


2 000 000 


0


0,0  %


2 000 000 





Total (excl. acquisition)




561 576 000 




552 692 000 




517 666 473 




93,7  %




35 025 527 





Acquisition of immovable property


—


8 884 000 


8 883 738 


100,0  %


262





Grand total




561 576 000 




561 576 000 




526 550 211 




93,8  %




35 025 789 





The global implementation rate of the 2017 budget is 93,8 % (+1,9 % on top of the average of the last eight years). The difference between the final budget and implementation can be explained as follows:






—


The total under-spending in the category of the establishment plan amounts to EUR 11,9 million. This under-spending relates mainly to lower needs for basic salaries (EUR 5,9 million) and to the fact that it was not necessary to activate the provisional appropriations (EUR 2,8 million). Part of the salary underspending is related to the net decrease of 40 occupied posts in the EC/C Establishment Plan. Other elements explaining the underspending are lower need for different statutory entitlements (EUR 2,2 million) and for social security (EUR 0,5 million) plus a lower expenditure relating to overtime (EUR 0,5 million).










—


In the category of other staff expenditure, 57 % of the under-spending (EUR 1,3 million out of EUR 2,3 million) relates to fewer payments for contractual agents, seconded national experts and other outside services. Less spending in mission related costs corresponds to a saving of EUR 0,4 million. In the area of the President of the European Council, a saving of EUR 0,4 million comes from under-spending of the travel budget and allowances. The remainder of EUR 0,2 million is mostly related to minor savings in the areas of medical and social services.










—


The global implementation of the building-related expenditure resulted in a saving of EUR 1,3 million. From this amount EUR 0,9 million is due to lower costs in building security and surveillance, maintenance and cleaning, consumption of water, gas and electricity. The remaining EUR 0,4 million comes from savings in certain fitting-out, installation and security works.










—


In the IT domain the budget implementation was almost 100 %. The under-spending of EUR 0,4 million is mainly due to lower implementation in the acquisition of equipment and software.










—


The underspending of EUR 0,2 million in furniture relates mainly to the re-scheduling of the purchases of furniture for certain meeting rooms in the Justus Lipsius building for which renovation works had been planned for 2017, but finally postponed.










—


EUR 0,1 million saving in technical equipment is mainly due to a lower need for security installations.










—


As for the transportation, the budget implementation was almost 100 %.










—


The implementation of the delegations’ travel expenses resulted in a saving of EUR 11,5 million. The amount available for delegations’ travel expenses after transfers amounted to EUR 25,0 million. The initial budget was EUR 17,8 million to which EUR 8,9 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 1,7 million was transferred to finance supplementary interpretation in certain languages. Since the Member States had to reimburse unused amounts from previous years, only EUR 13,5 million was committed for subsequent payments in the 2017 budget.










—


The underspending in appropriations for interpretation amounts to EUR 3,2 million. It should be noted that this underspending is the final result after the transfer of EUR 8,9 million from interpretation envelopes to delegations’ travel envelopes (6) and of EUR 2,9 million for the final payment for the Europa Building. The final result includes also a transfer back of EUR 1,7 million from some travel envelopes to cover the supplementary interpretation in certain languages.










—


EUR 0,2 million out of the total underspending of EUR 0,5 million in organising meetings and conferences reflects a volume of catering services that was lower in 2017 than foreseen in the budget. Lower needs for specific travel expenses have allowed for an additional saving of EUR 0,2 million. Finally, smaller needs for renting of external conference and meeting rooms as well as smaller accreditations costs allowed savings of EUR 0,1 million.










—


The implementation rate of the appropriations in the category ‘Information’ was 94,7 % which results in a saving of EUR 0,4 million. This amount corresponds mainly to the lower legislative and other legal acts published in the Official Journal in 2017.










—


In the category miscellaneous, the underspending of EUR 1,0 million is explained mainly by lower expenditure in the area of legal expenses (EUR 0,9 million) due to the lower than anticipated number of antidumping cases notified to the Council; the remaining EUR 0,1 million is a combination of smaller needs for uniforms and for office supplies, paper, studies and postal charges.




3.4.   
Appropriations carried over


3.4.1.   Appropriations carried over automatically from 2016 to 2017

As presented in Table 9, an amount of EUR 62,3 million was carried over from 2016 to 2017.

Table 9


Implementation of appropriations carried over from 2016 to 2017 (by category)










(EUR)




Category


Appropriations carried over from 2016


Payments 2017


Outturn rate


Cancelled appropriations




1


2


3=2/1


4=1-2




Establishment plan


425 000 


244 208 


57,5  %


180 792 




Other staff expenditure


1 769 152 


1 539 049 


87,0  %


230 102 




Buildings


12 907 800 


10 238 750 


79,3  %


2 669 050 




Computer systems


20 127 797 


19 234 814 


95,6  %


892 983 




Furniture


577 836 


561 243 


97,1  %


16 593 




Technical equipment


2 302 474 


2 152 707 


93,5  %


149 767 




Transport


295 754 


226 689 


76,6  %


69 065 




Delegations' travel expenses


—


—


 


—




Interpreting costs


10 024 525 


9 160 725 


91,4  %


863 800 




Meetings and conferences


536 958 


424 241 


79,0  %


112 717 




Information


1 995 546 


1 870 237 


93,7  %


125 309 




Miscellaneous


11 362 114 


11 304 705 


99,5  %


57 409 




Reserve


—


—


 


—





Total




62 324 956 




56 957 368 




91,4  %




5 367 588 





The implementation rate of the appropriations carried over from 2016 was 91,4 %. The main reasons for this implementation rate are:






—


Partial or complete lack of delivery of works/goods/services ordered by the GSC during the previous year.










—


Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for the next budget year as for these transactions new commitments will have to be introduced in 2018.




3.4.2.   Appropriations carried over from 2017 to 2018

The appropriations carried over from 2017 to 2018 totalled EUR 60,6 million.

Table 10


Appropriations carried over from 2017 to 2018 (by category)












(EUR)




Category


Budget 2017 (initial)


Budget 2017 (final (7))


Commitments (8)



Payments 2017


Appropriations carried over to 2018 (8)



Carry over rate




1


2


3


4


4


5=4/3




Establishment plan


315 446 000 


315 446 000 


303 484 264 


303 118 118 


366 146 


0,1  %




Other staff expenditure


24 878 000 


24 878 000 


22 529 419 


19 589 939 


2 939 481 


13,0  %




Buildings


57 789 000 


52 705 000 


51 414 847 


35 984 828 


15 430 019 


30,0  %




Computer systems


42 800 000 


41 900 000 


41 466 017 


21 463 684 


20 002 333 


48,2  %




Furniture


942 000 


942 000 


741 630 


418 041 


323 588 


43,6  %




Technical equipment


3 659 000 


3 659 000 


3 532 203 


2 042 449 


1 489 754 


42,2  %




Transport


1 048 000 


1 048 000 


1 021 465 


580 592 


440 873 


43,2  %




Delegations' travel expenses


17 802 000 


25 017 502 


13 472 729 


13 472 729 


0


0,0  %




Interpreting costs


79 816 000 


69 700 498 


66 521 325 


59 610 462 


6 910 863 


10,4  %




Meetings and conferences


4 984 000 


4 984 000 


4 523 108 


3 645 570 


877 538 


19,4  %




Information


8 285 000 


8 285 000 


7 847 588 


5 466 992 


2 380 596 


30,3  %




Miscellaneous


2 127 000 


2 127 000 


1 111 878 


580 634 


531 245 


47,8  %




Reserve


2 000 000 


2 000 000 


–


–


–


–





Total (excl. acquisition)




561 576 000 




552 692 000 




517 666 473 




465 974 036 




51 692 437 




10,0  %





Acquisition of immovable property


–


8 884 000 


8 883 738 


 


8 883 738 


100,0  %





Grand total




561 576 000 




561 576 000 




526 550 211 




465 974 036 




60 576 175 




11,5  %





The carried over amounts from 2017 to 2018 mainly come from the following categories:






—


Computer systems by EUR 20,0 million, of which EUR 13,1 million relates to outside assistance, EUR 5,4 million to equipment and software, EUR 0,7 million to telecommunications and EUR 0,8 million to IT service and maintenance.










—


Buildings by EUR 15,4 million where different fitting-out works cover EUR 6,1 million, cleaning and maintenance EUR 4,4 million, security and prevention EUR 2,5 million, electricity, water, gas and heating together another EUR 1,0 million, works to make the premises secure EUR 0,9 million and EUR 0,5 million of other expenditure related to buildings e.g. building studies and audits.










—


Acquisition of immovable property by EUR 8,9 million to cover the final payment for the Europa Building (out of which EUR 8,8 million carried over by decision).










—


EUR 6,9 million to cover the cost of interpretation provided in November-December 2017, but for which the final invoice arrives in 2018.










—


Other staff expenditure by EUR 2,9 million especially in relation to outside assistance (EUR 1 million), training (EUR 1 million), medical service and crèches (EUR 0,5 million), missions (EUR 0,3 million) and support measures to assist staff (EUR 0,1 million).










—


EUR 2,4 million related to information expenditure of which EUR 1,6 million concerns information and public events as well as Council publications and EUR 0,8 million documentation and library expenditure.










—


Technical equipment by EUR 1,5 million out of which EUR 0,6 million concerns purchase and maintenance of conference equipment, EUR 0,6 million purchase and maintenance of audiovisual equipment for the Press Service, EUR 0,1 purchase and maintenance of equipment for restaurants and canteens, EUR 0,1 million to security equipment and EUR 0,1 million to other equipment.










—


Meetings and conferences by EUR 0,8 million mostly relating to invoices not yet received for organising European Council and Council meetings in 2017.










—


Furniture by EUR 0,3 million corresponding to certain offices and additional purchase orders of furniture issued in order to cover the Council’s needs before the signature of the new framework contract.




3.4.3.   Appropriations carried over by decision from 2016 to 2017

As presented in Table 11, an amount of EUR 0,3 million was carried over by decision from 2016 to 2017, accordingly to the provisions of Article 13(2) of the Financial Regulations (FR) and Article 4 of the Rules of Application (RAP).

Table 11


Appropriations carried over by decision from 2016 to 2017 (by category)












(EUR)




Category


Appropriations carried over by decision from 2016


Commitments 2017


Outturn rate


Cancelled appropriations


Payments 2017


Carried over for payment to 2018




1


2


3=2/1


4=1-2


5


6=2-4




Technical equipment


350 000 


330 991 


94,6  %


19 009 


0


330 991 





Total EC/C




350 000 




330 991 




94,6  %




19 009 




0




330 991 





The amount is related to the replacement of equipment in the Europa Building (technical equipment) which was damaged by water in October 2016. Due to the uncertainty of the damage compensation and taking into account that the exact amount needed for the replacement of equipment was to be known only in February 2017, it was not possible to sign the purchase orders in 2016.
The implementation rate of the appropriations carried over by decision was 94,6 %. The amount committed was fully carried over to 2018 for payment.
3.4.4.   Appropriations carried over by decision from 2015 to 2016 carried over for payment to 2017

Appropriations carried over by decision from 2015 to 2016 which were duly committed in 2016 but not paid had been carried over to 2017 for payment. As presented in Table 12, an amount of EUR 0,2 million was carried over for payment.

Table 12


Appropriations carried over by decision from 2015 to 2016 carried over for payment to 2017 (by category)










(EUR)




Category


Carried over for payment from 2016


Payments 2017


Outturn rate


Cancelled appropriations




1


2


3=2/1


4=1-2




Furniture


155 490 


142 835 


91,9  %


12 655 




Technical equipment


57 045 


44 030 


77,2  %


13 015 





Total EC/C




212 535 




186 865 




87,9  %




25 670 





The implementation rate of the appropriations carried over from 2016 was 87,9 %. The main reasons for the amount of cancelled appropriations is that certain goods ordered by the GSC during the previous year were not delivered and certain services were finally less expensive (delivery of furniture and technical equipment).
3.5.   
Assigned revenue


3.5.1.   Assigned revenue accrued before 2017

The total amount of assigned revenue accrued before 2017 was EUR 23,3 million.

Table 13


Implementation of assigned revenue accrued before 2017 (by category)











(EUR)




Category


Assigned revenues before 2017


Commitments 2017


Payments 2017


Outturn rate


Cancelled assigned revenues




1


2


3


4=2/1


4=1-2




Establishment plan


1 342 422 


1 342 422 


1 342 422 


100,0  %


—




Other staff expenditure


1 261 407 


1 229 382 


1 219 019 


97,5  %


32 025 




Buildings


1 390 878 


1 386 624 


1 237 545 


99,7  %


4 255 




Computer systems


1 638 750 


1 634 428 


1 634 425 


99,7  %


4 322 




Furniture


—


—


—


 


—




Technical equipment


303 193 


289 261 


259 705 


95,4  %


13 932 




Transport


17 754 


17 685 


15 906 


99,6  %


68




Delegations' travel expenses


11 544 777 


11 544 777 


11 544 777 


100,0  %


—




Interpreting costs


4 938 885 


4 938 885 


4 938 885 


100,0  %


—




Meetings and conferences


324 833 


324 644 


319 114 


99,9  %


189




Information


119 830 


100 648 


100 648 


84,0  %


19 182 




Miscellaneous


447 501 


447 437 


408 664 


100,0  %


64





Total EC/C




23 330 231 




23 256 193 




23 021 111 




99,7  %




74 038 





SLAs with EEAS


117 804 


106 465 


88 939 


90,4  %


11 339 





Grand total




23 448 035 




23 362 658 




23 110 050 




99,6  %




85 377 





Assigned revenue related to the GSC’s activities totalled EUR 23,4 million, from which EUR 23,3 million was duly committed in 2017. The remainder EUR 0,1 million was cancelled in conformity with Article 14 of the FR.
Another part, EUR 0,1 million, of the assigned revenue accrued before 2017 relates to amounts transferred by the EEAS in 2016 to the Council to cover the expenses of the services defined in different Service Level Agreements (SLAs) between the two institutions and rendered by the GSC. Out of the committed amount of EUR 0,1 million, EUR 0,09 million was paid in 2017.
3.5.2.   Assigned revenue accrued before 2017 carried over to 2018 for payment

The assigned revenue accrued before 2017, duly committed but not paid in 2017 was carried over from 2017 to 2018 and totalled EUR 0,3 million.

Table 14


Assigned revenue accrued before 2017 carried over to 2018 (by category)











(EUR)




Category


Assigned revenues before 2017


Commitments 2017


Payments 2017


Assigned revenues carried over to 2018


Carry overrate




1


2


3


4=2-3


5=4/2




Establishment plan


1 342 422 


1 342 422 


1 342 422 


—


0,0  %




Other staff expenditure


1 261 407 


1 229 382 


1 219 019 


10 362 


0,8  %




Buildings


1 390 878 


1 386 624 


1 237 545 


149 078 


10,8  %




Computer systems


1 638 750 


1 634 428 


1 634 425 


3


0,0  %




Furniture


—


—


—


 


—




Technical equipment


303 193 


289 261 


259 705 


29 555 


10,2  %




Transport


17 754 


17 685 


15 906 


1 779 


10,1  %




Delegations' travel expenses


11 544 777 


11 544 777 


11 544 777 


—


0,0  %




Interpreting costs


4 938 885 


4 938 885 


4 938 885 


—


0,0  %




Meetings and conferences


324 833 


324 644 


319 114 


5 530 


1,7  %




Information


119 830 


100 648 


100 648 


—


0,0  %




Miscellaneous


447 501 


447 437 


408 664 


38 773 


8,7  %





Total EC/C




23 330 231 




23 256 193 




23 021 111 




235 082 



1,0  %




SLAs with EEAS


117 804 


106 465 


88 939 


17 526 


16,5  %





Grand total




23 448 035 




23 362 658 




23 110 050 




252 608 




1,1  %





The amounts carried over mainly comes from the following categories:






—


Buildings by EUR 0,2 million, of which EUR 0,1 million relates to fitting out works and security for summits in the 4th trimester of 2017 and EUR 0,1 million to provision of gas to the GSC buildings.










—


Miscellaneous by EUR 0,04 million corresponding mainly to the legal expenses and costs.




3.5.3.   Assigned revenue accrued in 2017

The total assigned revenue accrued in 2017 totalled to EUR 23,5 million. From this, EUR 290 508 corresponds to amounts transferred by the EEAS to the Council.

Table 15


Implementation of assigned revenue accrued in 2017 (by category)










(EUR)




Category


Assigned revenues 2017


Commitments 2017


Payments2017


Available assigned revenue




1


2


3


4=1-3




Establishment plan


1 424 860 


76 021 


—


1 424 860 




Other staff expenditure


1 246 597 


100 461 


59 259 


1 187 338 




Buildings


793 382 


4 602 


—


793 382 




Computer systems


516 815 


58 488 


43 483 


473 332 




Furniture


—


—


—


0




Technical equipment


35 344 


6 244 


450


34 894 




Transport


2 747 


—


—


2 747 




Delegations' travel expenses


11 555 185 


—


—


11 555 185 




Interpreting costs


7 042 505 


—


—


7 042 505 




Meetings and conferences


195 819 


134 578 


90 658 


105 161 




Information


167 023 


105 000 


63 234 


103 789 




Miscellaneous


273 300 


—


—


273 300 





Total EC/C




23 253 577 




485 394 




257 084 




22 996 493 





SLAs with EEAS


290 508 


187 711 


123 450 


167 058 




Grand total


23 544 085 


673 106 


380 534 


23 163 551 




The assigned revenue 2017 relating to the activities of the GSC amounted to EUR 23,3 million. During the financial year EUR 0,5 million was committed while EUR 23,0 million was carried over to 2018 in accordance with Article 14 of the FR.
Around 50 % of assigned revenue is related to the delegations’ travel expenses (EUR 11,6 million). The amount of EUR 7,0 million in interpretation comes from the top-up payments on certain languages to cover the supplementary interpretation in those languages. The remainder is mainly related to reimbursement of amounts connected with various administrative operations of the Council.


(1)  Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (OJ L 298, 26.10.2012, p. 1).

(2)  Directive 2011/7/EU of the European Parliament and of the Council of 16 February 2011 on combating late payment in commercial transactions (OJ L 48, 23.2.2011, p. 1).

(3)  Net amount > EUR 250 000.

(4)  Includes internal reallocation of appropriations

(5)  Includes carry over by decision of EUR 8 787 738

(6)  In conformity with Decision 111/07/EC, the GSC transfers 66 % of the unused amounts of interpretation language envelopes to the delegates’ travel envelopes to be used during the same budget year. In 2017, this corresponded to an amount of EUR 8,9 million.

(7)  Includes internal reallocation of appropriations

(8)  Includes carry over by decision of EUR 8 787 738




ANNEX

COUNCIL


USE OF THE APPROPRIATIONS OF THE YEAR 2017















(EUR)




Budget line


Initial Appropriations


Transfers/ Amendments


Final Appropriations


Commitments


Payments


Carry Over by Right to


Carry Over by Decision to


Cancelled Appropriations




2017


2017


2017


2017


2017


2018


2018


 




1


2


3


4


5


6


7


8 = 3 - 5 - 6 - 7




1 0 0 0


Basic salary


335 000,00 


 


335 000,00 


326 809,98 


326 809,98 


 


 


8 190,02 




1 0 0 1


Entitlements related to the post held


68 000,00 


 


68 000,00 


67 012,56 


67 012,56 


 


 


987,44 




1 0 0 2


Entitlements related to the personal circumstances of the staff member


10 000,00 


 


10 000,00 


8 734,44 


8 734,44 


 


 


1 265,56 




1 0 0 3


Social security cover


14 000,00 


 


14 000,00 


12 363,18 


12 363,18 


 


 


1 636,82 




1 0 0 4


Other managements expenditure


675 000,00 


 


675 000,00 


385 028,32 


311 126,98 


73 901,34 


 


289 971,68 





1 0 0




Remuneration and other entitlements




1 102 000,00 



 



1 102 000,00 




799 948,48 




726 047,14 




73 901,34 



 



302 051,52 





1 0 1 0


Pensions


170 000,00 


 


170 000,00 


72 230,76 


72 230,76 


 


 


97 769,24 





1 0 1




Termination of service




170 000,00 



 



170 000,00 




72 230,76 




72 230,76 



 


 



97 769,24 





1 0 2 0


Provisional appropriations for changes in the entitlements


50 000,00 


 


50 000,00 


 


 


 


 


50 000,00 





1 0 2




Provisional appropriation




50 000,00 



 



50 000,00 



 


 


 


 



50 000,00 






Total Chapter 1 0 — Members of the Institution




1 322 000,00 



 



1 322 000,00 




872 179,24 




798 277,90 




73 901,34 



 



449 820,76 





1 1 0 0


Basic salaries


236 814 000,00 


-1 330 000,00 


235 484 000,00 


229 502 819,11 


229 502 819,11 


 


 


5 981 180,89 




1 1 0 1


Entitlements under the Staff Regulations related to the post held


1 850 000,00 


 


1 850 000,00 


1 403 504,67 


1 403 504,67 


 


 


446 495,33 




1 1 0 2


Entitlements under the Staff Regulations related to the personal circumstances of the staff member


59 571 000,00 


930 000,00 


60 501 000,00 


59 751 216,98 


59 751 216,98 


 


 


749 783,02 




1 1 0 3


Social security cover


9 452 000,00 


400 000,00 


9 852 000,00 


9 309 813,94 


9 309 813,94 


 


 


542 186,06 




1 1 0 4


Salary weightings


50 000,00 


100 000,00 


150 000,00 


124 188,43 


124 188,43 


 


 


25 811,57 




1 1 0 5


Overtime


1 500 000,00 


- 100 000,00 


1 400 000,00 


937 106,33 


937 106,33 


 


 


462 893,67 




1 1 0 6


Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service


2 600 000,00 


 


2 600 000,00 


1 628 873,14 


1 262 726,76 


366 146,38 


 


971 126,86 





1 1 0




Remuneration and other entitlements




311 837 000,00 



 



311 837 000,00 




302 657 522,60 




302 291 376,22 




366 146,38 



 



9 179 477,40 





1 1 1 0


Allowances in the event of retirement in the interest of the service


171 000,00 


 


171 000,00 


171 000,00 


171 000,00 


 


 


 




1 1 1 2


Entitlements former Secretaries-General


665 000,00 


 


665 000,00 


655 741,28 


655 741,28 


 


 


9 258,72 





1 1 1




Termination of service




836 000,00 



 



836 000,00 




826 741,28 




826 741,28 



 


 



9 258,72 





1 1 2 0


Provisional appropriation (officials and temporary staff)


2 767 000,00 


 


2 767 000,00 


 


 


 


 


2 767 000,00 




1 1 2 1


Provisional appropriation (retired staff and staff retired under special arrangements)


6 000,00 


 


6 000,00 


 


 


 


 


6 000,00 





1 1 2




Provisional appropriation




2 773 000,00 



 



2 773 000,00 



 


 


 


 



2 773 000,00 






Total Chapter 1 1 — Officials and temporary staff




315 446 000,00 



 



315 446 000,00 




303 484 263,88 




303 118 117,50 




366 146,38 



 



11 961 736,12 





1 2 0 0


Other staff


9 706 000,00 


 


9 706 000,00 


9 384 604,80 


9 377 349,72 


7 255,08 


 


321 395,20 




1 2 0 1


National experts on secondment


973 000,00 


 


973 000,00 


836 051,12 


832 934,66 


3 116,46 


 


136 948,88 




1 2 0 2


Traineeships


670 000,00 


3 000,00 


673 000,00 


653 643,50 


622 710,37 


30 933,13 


 


19 356,50 




1 2 0 3


Outside services


2 498 000,00 


- 495 800,00 


2 002 200,00 


1 760 283,75 


838 103,06 


922 180,69 


 


241 916,25 




1 2 0 4


Supplementary services for the translation service


200 000,00 


492 800,00 


692 800,00 


263 520,05 


233 740,85 


29 779,20 


 


429 279,95 





1 2 0




Other staff and outside services




14 047 000,00 



 



14 047 000,00 




12 898 103,22 




11 904 838,66 




993 264,56 



 



1 148 896,78 





1 2 2 0


Provisional appropriation


102 000,00 


 


102 000,00 


 


 


 


 


102 000,00 





1 2 2




Provisional appropriation




102 000,00 



 



102 000,00 



 


 


 


 



102 000,00 






Total Chapter 1 2 — Other staff and outside services




14 149 000,00 



 



14 149 000,00 




12 898 103,22 




11 904 838,66 




993 264,56 



 



1 250 896,78 





1 3 0 0


Miscellaneous expenditure on recruitments


181 000,00 


- 110 000,00 


71 000,00 


70 100,00 


20 129,43 


49 970,57 


 


900,00 




1 3 0 1


Further training


1 992 000,00 


110 000,00 


2 102 000,00 


2 096 320,00 


1 145 304,76 


951 015,24 


 


5 680,00 





1 3 0




Expenditure relating to staff management




2 173 000,00 



 



2 173 000,00 




2 166 420,00 




1 165 434,19 




1 000 985,81 



 



6 580,00 





1 3 1 0


Special assistance grants


30 000,00 


 


30 000,00 


 


 


 


 


30 000,00 




1 3 1 1


Social contacts between members of staff


117 000,00 


-7 200,00 


109 800,00 


108 579,09 


49 521,66 


59 057,43 


 


1 220,91 




1 3 1 2


Supplementary aid for the disables


210 000,00 


 


210 000,00 


120 670,89 


90 163,84 


30 507,05 


 


89 329,11 




1 3 1 3


Other welfare expenditure


66 000,00 


7 200,00 


73 200,00 


72 250,75 


72 216,21 


34,54 


 


949,25 





1 3 1




Measures to assist institution’s staff




423 000,00 



 



423 000,00 




301 500,73 




211 901,71 




89 599,02 



 



121 499,27 





1 3 2 0


Medical service


498 000,00 


 


498 000,00 


387 373,37 


182 174,82 


205 198,55 


 


110 626,63 




1 3 2 2


Crèches and other childcare facilities


2 683 000,00 


 


2 683 000,00 


2 636 848,00 


2 321 868,74 


314 979,26 


 


46 152,00 





1 3 2




Activities relating to all persons working with the institution




3 181 000,00 



 



3 181 000,00 




3 024 221,37 




2 504 043,56 




520 177,81 



 



156 778,63 





1 3 3 1


Mission expenses of the Council secretariat


2 980 000,00 


 


2 980 000,00 


2 638 631,66 


2 405 716,85 


232 914,81 


 


341 368,34 




1 3 3 2


Travel expenses of staff related to the European Council


650 000,00 


 


650 000,00 


628 362,95 


599 725,72 


28 637,23 


 


21 637,05 





1 3 3




Missions




3 630 000,00 



 



3 630 000,00 




3 266 994,61 




3 005 442,57 




261 552,04 



 



363 005,39 






Total Chapter 1 3 — Other expenditure relating to persons working with the institution




9 407 000,00 



 



9 407 000,00 




8 759 136,71 




6 886 822,03 




1 872 314,68 



 



647 863,29 






TOTAL TITLE 1 — Persons working with the institution




340 324 000,00 



 



340 324 000,00 




326 013 683,05 




322 708 056,09 




3 305 626,96 



 



14 310 316,95 





2 0 0 0


Rent


1 982 000,00 


-23 000,00 


1 959 000,00 


1 957 643,23 


1 894 105,27 


63 537,96 


 


1 356,77 




2 0 0 2


Acquisition of immovable property


 


8 884 000,00 


8 884 000,00 


96 000,00 


 


96 000,00 


8 787 738,00 


262,00 




2 0 0 3


Fitting-out and installation work


10 618 000,00 


-1 836 000,00 


8 782 000,00 


8 738 922,53 


2 674 476,75 


6 064 445,78 


 


43 077,47 




2 0 0 4


Work to make premises secure


2 830 000,00 


-1 625 000,00 


1 205 000,00 


1 204 246,51 


349 961,22 


854 285,29 


 


753,49 




2 0 0 5


Expenditure preliminary to the acquisition, construction and fitting-out of buildings


711 000,00 


 


711 000,00 


344 062,91 


138 200,16 


205 862,75 


 


366 937,09 





2 0 0




Buildings




16 141 000,00 




5 400 000,00 




21 541 000,00 




12 340 875,18 




5 056 743,40 




7 284 131,78 




8 787 738,00 




412 386,82 





2 0 1 0


Cleaning and maintenance


19 057 000,00 


-1 129 000,00 


17 928 000,00 


17 852 440,99 


13 430 433,64 


4 422 007,35 


 


75 559,01 




2 0 1 1


Water, gas, electricity and heating


4 974 000,00 


-1 899 000,00 


3 075 000,00 


2 957 188,68 


1 983 429,48 


973 759,20 


 


117 811,32 




2 0 1 2


Buildings security and surveillance


16 815 000,00 


1 382 000,00 


18 197 000,00 


17 520 886,40 


15 025 620,26 


2 495 266,14 


 


676 113,60 




2 0 1 3


Insurance


191 000,00 


91 000,00 


282 000,00 


279 998,00 


264 472,70 


15 525,30 


 


2 002,00 




2 0 1 4


Other expenditure relating to buildings


611 000,00 


-45 000,00 


566 000,00 


559 457,85 


224 128,56 


335 329,29 


 


6 542,15 





2 0 1




Costs relating to buildings




41 648 000,00 




-1 600 000,00 




40 048 000,00 




39 169 971,92 




30 928 084,64 




8 241 887,28 



 



878 028,08 






Total Chapter 2 0 — Buildings and associated costs




57 789 000,00 




3 800 000,00 




61 589 000,00 




51 510 847,10 




35 984 828,04 




15 526 019,06 




8 787 738,00 




1 290 414,90 





2 1 0 0


Acquisition of equipment and software


12 262 000,00 


-1 231 244,00 


11 030 756,00 


10 699 646,84 


5 301 290,95 


5 398 355,89 


 


331 109,16 




2 1 0 1


Outside assistance for the operation and development of computer systems


21 850 000,00 


2 117 599,00 


23 967 599,00 


23 874 910,71 


10 734 124,11 


13 140 786,60 


 


92 688,29 




2 1 0 2


Servicing and maintenance of equipment and software


7 156 000,00 


-1 494 803,00 


5 661 197,00 


5 651 012,24 


4 867 261,73 


783 750,51 


 


10 184,76 




2 1 0 3


Telecommunications


1 532 000,00 


- 291 552,00 


1 240 448,00 


1 240 447,04 


561 006,95 


679 440,09 


 


0,96 





2 1 0




Computer systems and telecommunications




42 800 000,00 




- 900 000,00 




41 900 000,00 




41 466 016,83 




21 463 683,74 




20 002 333,09 



 



433 983,17 





2 1 1 1


Purchase and replacement of furniture


902 000,00 


 


902 000,00 


726 732,32 


410 640,73 


316 091,59 


 


175 267,68 




2 1 1 2


Rental, servicing, maintenance and repair of furniture


40 000,00 


 


40 000,00 


14 897,61 


7 400,71 


7 496,90 


 


25 102,39 





2 1 1




Furniture




942 000,00 



 



942 000,00 




741 629,93 




418 041,44 




323 588,49 



 



200 370,07 





2 1 2 0


Purchase and replacement of technical equipment and installation


2 635 000,00 


- 263 415,03 


2 371 584,97 


2 344 670,38 


1 318 215,85 


1 026 454,53 


 


26 914,59 




2 1 2 1


Outside assistance for the operation and development of technical equipment and installations


78 000,00 


341 989,05 


419 989,05 


412 864,95 


246 393,59 


166 471,36 


 


7 124,10 




2 1 2 2


Rental, servicing, maintenance and repair of technical equipment and installations


946 000,00 


-78 574,02 


867 425,98 


774 667,42 


477 839,61 


296 827,81 


 


92 758,56 





2 1 2




Technical equipment and installation




3 659 000,00 



 



3 659 000,00 




3 532 202,75 




2 042 449,05 




1 489 753,70 



 



126 797,25 





2 1 3 2


Rental, maintenance and repair of the vehicle fleet


598 000,00 


 


598 000,00 


571 465,30 


366 338,50 


205 126,80 


 


26 534,70 




2 1 3 3


Mobility plan


450 000,00 


 


450 000,00 


450 000,00 


214 253,71 


235 746,29 


 


 





2 1 3




Transport




1 048 000,00 



 



1 048 000,00 




1 021 465,30 




580 592,21 




440 873,09 



 



26 534,70 






Total Chapter 2 1 — Computer system, equipment and furniture




48 449 000,00 




- 900 000,00 




47 549 000,00 




46 761 314,81 




24 504 766,44 




22 256 548,37 



 



787 685,19 





2 2 0 0


Travel expenses of delegations


17 802 000,00 


7 215 502,00 


25 017 502,00 


13 472 728,52 


13 472 728,52 


 


 


11 544 773,48 




2 2 0 1


Miscellaneous travel expenses


470 000,00 


 


470 000,00 


232 784,78 


188 284,78 


44 500,00 


 


237 215,22 




2 2 0 2


Interpreting costs


79 816 000,00 


-10 115 502,00 


69 700 498,00 


66 521 325,00 


59 610 462,00 


6 910 863,00 


 


3 179 173,00 




2 2 0 3


Entertainment and representation expenses


150 000,00 


 


150 000,00 


130 875,00 


118 793,09 


12 081,91 


 


19 125,00 




2 2 0 4


Miscellaneous expenditure on internal meetings


4 174 000,00 


-15 000,00 


4 159 000,00 


4 004 163,98 


3 195 887,26 


808 276,72 


 


154 836,02 




2 2 0 5


Organisation of conferences, congresses and meetings


190 000,00 


15 000,00 


205 000,00 


155 284,72 


142 604,98 


12 679,74 


 


49 715,28 





2 2 0




Meetings and conferences




102 602 000,00 




-2 900 000,00 




99 702 000,00 




84 517 162,00 




76 728 760,63 




7 788 401,37 



 



15 184 838,00 





2 2 1 0


Documentation and library expenditure


2 000 000,00 


296 000,00 


2 296 000,00 


2 281 465,22 


1 518 283,23 


763 181,99 


 


14 534,78 




2 2 1 1


Official Journal


3 500 000,00 


-1 046 000,00 


2 454 000,00 


2 078 576,27 


2 078 576,27 


 


 


375 423,73 




2 2 1 2


General publications


250 000,00 


- 100 000,00 


150 000,00 


150 000,00 


125 318,57 


24 681,43 


 


 




2 2 1 3


Information and public events


2 535 000,00 


850 000,00 


3 385 000,00 


3 337 546,12 


1 744 813,58 


1 592 732,54 


 


47 453,88 





2 2 1




Information




8 285 000,00 



 



8 285 000,00 




7 847 587,61 




5 466 991,65 




2 380 595,96 



 



437 412,39 





2 2 3 0


Office supplies


408 000,00 


-5 000,00 


403 000,00 


355 429,77 


280 134,04 


75 295,73 


 


47 570,23 




2 2 3 1


Postal charges


80 000,00 


 


80 000,00 


51 962,68 


28 332,36 


23 630,32 


 


28 037,32 




2 2 3 2


Expenditure on studies, surveys and consultation


45 000,00 


 


45 000,00 


17 800,00 


17 800,00 


 


 


27 200,00 




2 2 3 4


Removals


80 000,00 


5 000,00 


85 000,00 


83 834,94 


81 216,75 


2 618,19 


 


1 165,06 




2 2 3 5


Financial charges


10 000,00 


 


10 000,00 


10 000,00 


3 394,39 


6 605,61 


 


 




2 2 3 6


Legal expenses and costs, damages and compensation


1 250 000,00 


 


1 250 000,00 


369 091,87 


121 713,34 


247 378,53 


 


880 908,13 




2 2 3 7


Other operating expenditure


254 000,00 


 


254 000,00 


223 759,08 


48 042,66 


175 716,42 


 


30 240,92 





2 2 3




Miscellaneous expenses




2 127 000,00 



 



2 127 000,00 




1 111 878,34 




580 633,54 




531 244,80 



 



1 015 121,66 






Total Chapter 2 2 — Operating expenditure




113 014 000,00 




-2 900 000,00 




110 114 000,00 




93 476 627,95 




82 776 385,82 




10 700 242,13 



 



16 637 372,05 






TOTAL TITLE 2 — Buildings, equipment and operating expenditure




219 252 000,00 



 



219 252 000,00 




191 748 789,86 




143 265 980,30 




48 482 809,56 




8 787 738,00 




18 715 472,14 





1 0 0


Provisional appropriations


 


 


 


 


 


 


 


 




1 0 1


Contingency reserve


2 000 000,00 


 


2 000 000,00 


 


 


 


 


2 000 000,00 





TITLE 10 — Other expenditure




2 000 000,00 



 



2 000 000,00 



 


 


 


 



2 000 000,00 






TOTAL BUDGET




561 576 000,00 



 



561 576 000,00 




517 762 472,91 




465 974 036,39 




51 788 436,52 




8 787 738,00 




35 025 789,09