Recruitment notice PE/211/S — Director (F/M) (Function group AD, grade 14) — Directorate-General for Infrastructure and Logistics — Directorate for Resources
Date: 2018-03-09
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, managing director








CA2018090EN.01001601.xml










9.3.2018   


EN


Official Journal of the European Union


CA 90/16





RECRUITMENT NOTICE PE/211/S
DIRECTOR (F/M) (Function group AD, grade 14)
DIRECTORATE-GENERAL FOR INFRASTRUCTURE AND LOGISTICS — DIRECTORATE FOR RESOURCES
(2018/C 090 A/03)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of Director
 (1) (AD, grade 14) in the Directorate-General for Infrastructure and Logistics — Directorate for Resources, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (2) (hereinafter referred to as ‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (3). The basic salary is EUR 14 303,51 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The Director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Luxembourg. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any grounds, such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the Director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General (4):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the Directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff, optimising the use of the Directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the Directorate’s activities (setting objectives and drawing up strategies); taking the decisions needed to achieve the objectives set; assessing services provided with a view to ensuring that high standards are maintained,










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advising the Director-General, the Secretariat and MEPs in the Directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the Directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:
a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.




b)   Specific conditions

(i)   Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.










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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.




(ii)   Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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excellent knowledge of the Treaties,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of Parliament’s Secretariat, its organisational set-up and environment and the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (6) and a very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.
(iv)   Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 23 March 2018.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/211/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/211/S) in the subject line, to:
EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
 (8)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 (9).


(1)  Any reference in this notice to a person of the male sex shall be deemed also to constitute a reference to a person of the female sex, and vice versa.

(2)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(3)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(4)  For description of main tasks, see annex.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 8, 12.1.2001, p. 1.


ANNEX
DIRECTORATE-GENERAL FOR INFRASTRUCTURE AND LOGISTICS DIRECTORATE FOR RESOURCES
MAIN TASKS
(Entity comprising 62 staff: 50 officials, 3 temporary staff members and 9 contract staff members)






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Directing, coordinating and supervising the Directorate’s units and departments;










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Representing the Directorate or the Directorate-General on various in-house committees and in interinstitutional forums;










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Acting as authorising officer by subdelegation;










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Providing effective and regular advice and support to operational units on public procurement, contracts and budgetary management; enhancing and improving the quality of assistance provided by the horizontal units to the operational units in Directorates A, B and D, coordinating the DG’s risk management and drawing up action plans;










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Promoting the DG’s short-term and medium-term human resources policy, including career development planning and professional training;










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Providing high-quality IT support to operational units in accordance with Parliament’s standards and developing IT projects specific to the DG;










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Managing the DG’s cross-cutting responsibilities (insurance, coordination of accessibility (PRM) and mobility and EMAS audits);










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Developing a communication policy in accordance with the DG’s prerogatives.




PERSONNEL UNIT






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Managing the publication of vacancy notices and the organisation of interviews, providing support to the DG in the staff reports procedure (eRapnot supervision), verifying the lists of assessors/staff members being assessed and updating the merit points tables; providing career development advice to the staff of the DG and acting as the point of contact for HR managers in other DGs;










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Managing mission organisation charts and the related mission orders and budget allocation in accordance with the financial objectives;










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Determining training needs in cooperation with the heads of unit, drawing up a three-yearly training plan for the staff of the DG, implementing the annual plan and managing the budget allocations for training and related missions;










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Managing details of overtime worked and claimed back; managing and monitoring the overtime budget allocation;










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Coordinating the internal DG network for document management (management plan and filing plan) and GIDOC (filing plan, IT system, training, management table);










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Coordinating personal data protection at DG level and compliance with the rules in force.




FINANCE UNIT
including Budgetary Planning and Execution Service






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Liaising with the financial entities (DG FINS, internal auditors, Court of Auditors, BUDG and CONT committees);










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Coordinating the preparation and monitoring of the establishment of the budget, monitoring the execution of the budget (transfers) and producing related statistics;










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Coordinating the preparation of financial documents (AAR, property report, resolutions);










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Providing financial advice to authorising officers and financial staff;










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Carrying out ex post control of the DG.




Budgetary Planning and Execution Service






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Ensuring systematic contact with the main budgetary actors (including DGs FINS, BUDG and CONT and their members, internal and external auditors (Court of Auditors), the Cabinet of the Secretary-General and the Cabinet of the President), and distributing instructions and information (e.g. revisions of the Financial Regulation, external or internal instructions) to the services of the DG;










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Coordinating the preparation of all financial documents required by the authorising officer by delegation (e.g. interim and annual activity reports, budget reports, Article 203 property report);










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Ensuring multiannual budget planning, coordinating the preparation of preparatory statements and monitoring the establishment of the DG’s budget (preliminary draft and draft estimates);










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Following up the budget execution, including preparing requests for transfer of appropriations and compiling financial management statistics;










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Administering FINORD and providing support to financial staff;










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Monitoring the development of new financial systems (FMS, etc.).





EX ANTE CONTROL AND PUBLIC PROCUREMENT COORDINATION UNIT
including Ex Ante Control Service and Public Procurement Coordination Service






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Carrying out ex ante control of the Directorate-General’s budget transactions;










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Carrying out ex ante control of the Directorate-General’s tender documents;










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Coordinating tender procedures in the Directorate-General, ensuring that tender documents are formally and procedurally consistent, monitoring of ongoing procedures/reporting;










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Managing WebContracts, PMP and centralised encoding tools and monitoring the scheduling of contracts;










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Archiving (original) documents for tender procedures and contracts, as well as bank guarantees;










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Archiving all the Directorate-General’s budgetary documents.




INFORMATION TECHNOLOGY AND IT SUPPORT UNIT






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Providing support and assistance to users of IT tools;










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Administering, operating and developing IT systems and managing user accounts and network resource security;










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Drawing up the annual IT programme and monitoring projects;










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Providing analysis and advice to operational units on IT and assisting them in drafting the IT sections of their specifications;










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Analysing, designing, developing and maintaining departmental applications;










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Making suitable hardware and software available to staff and updating it (including inventory management);










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Managing telephone services (IMT).




COMMUNICATION UNIT






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Drafting and publishing notices to Members and staff;










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Updating the content of DG INLO’s website and bringing it into line with the revised structure of DG ITEC’s EP intranet;










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Representing DG INLO in the organisation of internal events, such as Open Days, Green Week, Mobility Week, Waste Week, etc.




CENTRAL SUPPORT UNIT






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Defining and supporting action set out in the buildings accessibility policy for people with disabilities;










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Managing ‘fire’, ‘third-party liability’, ‘transport’ and ‘vehicle’ insurance;










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Coordinating, analysing and supporting action set out in the DG’s environmental management policy;










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Implementing and developing the mobility policy;










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Coordinating and analysing issues relating to prevention and wellbeing at work, in particular through follow-up action with the Prevention and Protection at Work Service and the Advisory Committee on Prevention and Protection at Work;










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Carrying out air and water analyses and compliance monitoring in respect of buildings, the environment and accessibility.