Recruitment notice PE/215/S — Director (F/M) (Function group AD, grade 14) — Directorate-General for Security and Safety — Directorate for Strategy and Resources
Date: 2018-03-09
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, managing director








CA2018090EN.01003701.xml










9.3.2018   


EN


Official Journal of the European Union


CA 90/37





RECRUITMENT NOTICE PE/215/S
DIRECTOR (F/M) (Function group AD, grade 14)
DIRECTORATE-GENERAL FOR SECURITY AND SAFETY — DIRECTORATE FOR STRATEGY AND RESOURCES
(2018/C 090 A/06)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of Director
 (1) (AD, grade 14) in Parliament’s Directorate-General for Security and Safety — Directorate for Strategy and Resources, in accordance with Article 29(2) of the Staff Regulations of EU officials (2) (hereinafter ‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (3). The basic salary is EUR 14 303,51 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (4):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff, optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s activities (setting objectives and drawing up strategies); taking the decisions needed to achieve the objectives set; assessing services provided with a view to ensuring that high standards are maintained,










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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity;










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts or agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:
(a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.




(b)   Specific conditions

(i)   Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.










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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.




(ii)   Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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excellent knowledge of the Treaties,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of Parliament’s Secretariat, its organisational set-up and environment and the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (6) and a very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.
(iv)   Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 23 March 2018.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/215/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/215/S) in the subject line, to:
EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
 (8)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 (9).


(1)  Any reference in this notice to a person of the male sex shall be deemed also to constitute a reference to a person of the female sex, and vice versa.

(2)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(3)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(4)  For description of main tasks, see annex.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovene, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 8, 12.1.2001, p. 1.


ANNEX
DIRECTORATE-GENERAL FOR SECURITY AND SAFETY
DIRECTORATE FOR STRATEGY AND RESOURCES
MAIN TASKS
(Entity comprising 195 staff: 60 officials, 0 temporary staff member and 135 contract staff members)






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Directing, coordinating and supervising the directorate’s units and ensuring the exchange of information between them;










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Acting as authorising officer by subdelegation;










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Helping to identify security and safety objectives and strategies and contributing to their implementation by the services concerned;










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Formulating and implementing a specific staff management policy tailored to the needs of the DG involving the optimisation of human resources by sector of activity, the provision of initial and ongoing in-service training, work scheduling for security staff and accreditation;










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Constantly providing appropriate responses to security-related requirements through the remote protection and surveillance of buildings and technical facilities;










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Budgetary and financial management of contacts, schedules and tender procedures for the DG;










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Installation, operation and maintenance of Parliament’s physical security systems on the three sites — establishing an updated conceptual and technological approach to security and safety in Parliament and ensuring that the systems are operational at all times (iPACS- ‘Integrated Parliament Access Control’);










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Implementing the Bureau’s decisions on improving the level of protection for all Parliament buildings at the three places of work and creating external security perimeters around them;










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Assessing, adjusting and harmonising security and safety measures at Parliament’s liaison offices in the Member States;










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Establishing the secretariat of the Security Management Steering Committee and managing the Network of Security Correspondents.




DISPATCHING UNIT






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Providing a 24/7 dispatching service, ensuring follow up and feedback on all matters relating to general security and fire safety, following the same procedures in all three of Parliament’s places of work;










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Assisting Members, staff, delegations and visitors, in cooperation with the security and safety units, during normal working hours;










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Providing general security and fire-safety services outside normal working hours (nights-weekends-public holidays) in Brussels and Strasbourg; managing insourcing for Luxembourg, while continuing to monitor the services provided by the outside security contractor;










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Guaranteeing excellent communication and proactive cooperation with Directorates A and B of DG SAFE and other Parliament services concerned (Protocol, Medical Service, Infrastructure, etc.);










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Responding to any crisis that jeopardises the smooth functioning of Parliament’s services, bringing security and safety arrangements into line with Parliament’s needs in real time and providing effective liaison between the departments involved and with national emergency and security services;










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Obtaining, processing and classifying information; devising and coordinating appropriate responses and following up on action taken; providing feedback for the departments concerned;










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Helping to resolve incidents and/or disputes occurring on Parliament’s premises via the command and control room.




PERSONNEL AND PLANNING UNIT






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Annual planning for over 700 DG SAFE staff members; encouraging the pooling of efforts with operational services, including the Need-to-Know (NTK) cell, so as to cover all Parliament’s security and safety needs in line with its activity, as well as ensuring work-life balance for staff; developing IT planning tools tailored to Parliament’s needs in terms of capacity, flexibility and transparency;










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Formulating and implementing the new DG SAFE staff management policy; DG SAFE human resources management: career management for officials and other servants (competitions, recruitment, staff assessment, mobility, external activities, resignations, pensions, allowances, etc.), working conditions, establishment plan (upgrading of posts, Ringbook movements, etc.) and management of DG budget allocations (missions, contract staff, agency staff, training);










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Developing a security staff professional enhancement and talent management programme tailored to the needs of DG SAFE; introducing an integrated skills enhancement management tool; identifying the training requirements of the DG to ensure the acquisition of new skills and techniques in the field of security that are tailored to Parliament’s needs; drawing up a training plan for the DG and ensuring that it is properly implemented in order to meet training targets;










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Implementing policies to ensure well-being in DG SAFE, so as to ensure optimum working conditions in line with current provisions; finalisation of DG SAFE office occupation overview, property management and equipment and annual supply of uniforms and protective clothing for the 700 staff members and coordinators.




BUDGET UNIT






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Budgetary management, i.e. coordination, support, advice and assistance for departments involved in the preparation and implementation of the DG SAFE budget; budgetary monitoring of performance of contracts and/or order forms (preparation & monitoring of commitment and payment files and management of assigned revenues); accruals/deferrals of security and safety expenditure for the Houses of Europe; contacts and correspondence with contractors; issuing VAT recovery and exemption orders;










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Public procurement and contract management, i.e. coordination, support, advice and assistance for all DG SAFE operational departments to ensure proper annual planning and follow-up regarding invitations to tender issued by the DG; drawing up tender documents, initiating procedures (including eTendering), managing and monitoring public procurement up to the award of contracts; monitoring the contract performance and drafting amendments;










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Ex-ante control of procurement procedures and budgetary measures, sound financial inventory management (ELS system) and management of all budgetary records, supporting documents and documents relating to procurement procedures;










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Drawing up periodic and annual reports, replies to budgetary resolutions and Parliament questionnaires (BUDG and CONT Committees) and to monitoring bodies (Internal Auditor, Court of Auditors, etc.); monitoring the implementation of ‘Minimum Internal Control Standards’, including sensitive posts and Risk Register;










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Budget monitoring and validation of any costs generated by the Memorandum of Understanding (MoU) in all European Parliament contracts; representing DG SAFE in FMP working groups, the Finance and EMAS InterDG Steering Groups (including the GPP Working Group and Waste Committee), GIDOC, the GEDA Steering Committee and the FMS.




TECNOLOGIES AND INFORMATION SECURITY UNIT






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Installation, operation and maintenance of the physical security systems on the three sites (Brussels, Strasbourg ans Luxembourg);










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Ensuring effective ICT operations, IT support and the development of information systems (IS);










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Procurement planning and implementation and budget implementation for technological installations and physical security systems;










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Monitoring physical security installations and systems in EP liaison offices in cooperation with the other relevant services;










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Formulation, management and monitoring of measures for the implementation of information security policy.