Recruitment notice PE/205/S — Director (F/M) (Function group AD, grade 14) — Directorate-General for Internal Policies of the Union — Directorate for Legislative Coordination and Conciliations
Date: 2018-03-09
Institutions: European Parliament
Subjects: administrator, competition (EU), job vacancy, managing director








CA2018090EN.01001001.xml










9.3.2018   


EN


Official Journal of the European Union


CA 90/10





RECRUITMENT NOTICE PE/205/S
DIRECTOR (F/M) (Function group AD, grade 14)
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION — DIRECTORATE FOR LEGISLATIVE COORDINATION AND CONCILIATIONS
(2018/C 090 A/02)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of Director
 (1) (AD, grade 14) in the Directorate-General for Internal Policies of the Union — Directorate for Legislative Coordination and Conciliations, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (2) (‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (3). The basic salary is EUR 14 303,51 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 15 January 2018.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The Director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the Director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General (4):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the Directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff, optimising the use of the Directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the Directorate’s activities (setting objectives and drawing up strategies), taking the decisions needed to achieve the objectives set, assessing services provided with a view to ensuring that high standards are maintained,










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advising the Director-General, the Secretariat and MEPs in the Directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts or agreements in the Directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:
a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.




b)   Specific conditions

(i)   Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.










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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.




ii)   Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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excellent knowledge of the Treaties,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of Parliament’s Secretariat, its organisational set-up and environment and the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and other subordinate provisions,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




iii)   Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (6) and a very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.
iv)   Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 23 March 2018.

Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/205/S’) and a curriculum vitae (in Europass format (7)), quoting the reference number for the procedure (PE/205/S) in the subject line, to:
EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
 (8)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 (9).


(1)  Any reference in this notice to a person of the male sex shall be deemed also to constitute a reference to a person of the female sex, and vice versa.

(2)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(3)  On recruitment the official will be placed in the appropriate step, in accordance with Article 32 of the Staff Regulations.

(4)  For description of main tasks, see annex.

(5)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(6)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 8, 12.1.2001, p. 1.


ANNEX
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION — DIRECTORATE FOR LEGISLATIVE COORDINATION AND CONCILIATIONS
MAIN TASKS
(Entity comprising 47 staff: 43 officials, 1 temporary staff member and 3 contract staff members)






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Directing, coordinating and supervising the Directorate’s units and departments;










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Supervising the organisation and/or coordination of horizontal committee activities (constitutive meetings, hearings of Commissioners-designate, monitoring of delegated acts and of the implementation of MFF programmes, legislative negotiations with the Council, implementation of the Framework Agreement between the EP and the Commission (international negotiations; groups of experts, etc.) and of the Agreement on Better Lawmaking, scrutiny of the executive, transparency and management of documents, etc.;










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Supervising the coordination of certain work by Parliament’s committees (conflicts of competence and methods of cooperation between committees, programmes (or individual requests) for hearings and ad hoc missions or delegations away from the three places of work, legislative programming, cooperation with the Court of Auditors, other bodies (Committee of the Regions, European Economic and Social Committee) of the Union and national parliaments;










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Coordinating the preparation of meetings of the Conference of Committee Chairs (CCC) and of meetings between heads of unit in IPOL and IPOL-EXPO;










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Endorsing and submitting to the Offices requests for authorisation of extraordinary meetings of committees and delegations;










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Assisting the Chair of the Conference of Committee Chairs (CCC) at meetings of parliamentary bodies;










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Representing the DG on the Interinstitutional Coordination Group and at preparatory meetings of the Conference of Presidents;










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Contributing to the implementation of Parliament’s new Rules of Procedure (training, presentations, guidelines);










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Acting as authorising officer by subdelegation.




CONCILIATIONS AND CODECISION UNIT






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Horizontal and strategic monitoring throughout the ordinary legislative procedure by attending committee and trilogue meetings, contributing to the development of good practices regarding the implementation of the Rules of Procedure and replying to various questions (transparency). Monthly production of various summary tables (current ordinary legislative procedures, subjects under negotiation) and the list of remits adopted by committees (for the CCC and Conference of Presidents);










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Contributing:






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to the implementation of the Interinstitutional Agreement on Better Law Making by participating in working groups (delegated acts, international agreements);










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to the President’s reply to the own-initiative inquiry by the European Ombudsman into the transparency of trilogues;










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to the revision of Parliament’s Rules of Procedure and their implementation (AFCO working group, administrative project team);










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to the development of the IT/OEIL project and other applications of Rules 69b-f;










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to the development of new IT tools (Trilogue Editor).














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Delegated/implementing acts:






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monitoring the application of Articles 290 and 291 of the Treaty during negotiations and responding to requests from committees (helpdesk); organising meetings with the political groups and with the DIAs Network (exchange of best practices) in close cooperation with the Legal Service and the JURI Committee;










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drafting letters for the Conference of Presidents and the Conference of Committee Chairs, including for the process of screening legislative texts, the recess period and early non-objections;














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Maintaining and intensifying contacts and ensuring coordination with counterpart departments at the Commission and Council and with those of the Presidency. Organising meetings between Council Presidencies and Chairs of parliamentary committees (‘speed dating’);










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Carrying out training (‘Learn.MEP’) and providing information both inside and outside Parliament concerning conciliation files and the ordinary legislative procedure in general (e.g. better practices in trilogues, ‘codecision’ workshop on the MFF, training for future Presidencies of the Council);










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Organising the procedure for the signature of LEX texts adopted under the ordinary legislative procedure with a view to their publication.




UNIT FOR LEGISLATIVE COORDINATION AND PROGRAMMING
Including the Calendar of Meetings Service






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Providing secretariat services for the Conference of Committee Chairs and drafting its decisions/recommendations;










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Planning and monitoring the work of Parliament’s committees, particularly with a view to the programming of business in plenary, in cooperation with the other DGs and institutions; representing the committees at various interdepartmental meetings concerning programming;










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Administering requests for own-initiative reports and for the application of Rules 54-55, and conflicts of competence between committees; preparing recommendations by the Conference of Committee Chairs;










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Dealing with horizontal issues or issues that concern multiple committees (constitutive meetings of committees — committee scrutiny activities, hearings of Commissioners-designate, allocation of responsibilities and arrangements for cooperation between committees), cooperation by committees with the Court of Auditors and other EU bodies, as well as with national parliaments, implementation of the revised Rules of Procedure, team projects;










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Organising meetings of the heads of unit of IPOL and IPOL/EXPO;










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Preparing, coordinating and monitoring the annual programmes of hearings and delegations. Preparing the allocation of expertise budgets (horizontal and regulatory aspects, allocation of resources, annual report);










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Preparing Parliament’s contribution to the Commission’s Legislative and Work Programme; monitoring the implementation of that programme;










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Drafting the Summary Report with a view to the Commission’s Annual Programme;










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Other tasks: supplying statistics on the work of committees, on the programme of political business, etc.




UNIT FOR COORDINATION OF EDITORIAL AND COMMUNICATION ACTIVITIES






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Cooperating with DG COMM on communication campaigns: planning, coordination, sharing of information and exchanges of expertise; attending meetings of Bureau working groups for communication purposes; supporting events relating to the Stakeholders Dialogue at the liaison offices by making contributions on behalf of DG IPOL and DG EXPO; acting as a contact point and coordinating meetings of committees and delegations (webstreaming); contributing to the ‘webstreaming 3.0’ project;










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Coordinating, revising, drafting and publishing information on a day-to-day basis on Europarl (Top Page) concerning the work of committees; encouraging the use of multimedia products on the web pages of committees, promoting stronger links between DGs IPOL, EXPO and COMM; promoting the coherence and quality of web pages and their development; assisting committee secretariats with internet communication;










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Coordinating the development of the web pages of committees (including the web responsive design project) and the on-line publishing tool (TELA) and redesigning the web pages of delegations. Coordinating the implementation of the project to optimise search engines for DG IPOL (and DG EXPO for the ‘committees’ part). Coordinating other projects (e.g. the CODE website, satellite sites of DG EXPO), overhauling Parliament’s Intranet and migration of other sites;










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Managing the publications of political departments and DG EPRS’s services in the Register; supporting these services in the publishing field, raising the profile and increasing the accessibility of their work (including by means of the ‘supporting analyses’ pages on Europarl, IPOLnet, PoldepNet and Parliament’s Intranet). Producing the joint newsletter and thematic brochures distributed at events such as IPMs and seminars for journalists; supporting the use of new technologies (e.g. QR Codes);










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Coordinating the production and online publication of the Union’s fact sheets; promoting and encouraging their regular updating; producing fact sheets for specific events at Parliament’s three places of work and in the Member States (open days, ICMs, seminars for journalists, events for stakeholders, etc.); developing a new tool to manage and publish fact sheets, remodelling web pages;










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Establishing editorial guidelines for communication products and tools; advising on needs and tools in the field of communication and on editorial issues. Supporting the organisation of tailor-made training for the communication activities of committees (‘Writing for digital media’ and ‘Newsletters’). Supporting the drafting of guidelines on protection of data published on line. Supporting and maintaining a coordinated approach to the visual identity of the DG’s communication products;










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General coordination of DG IPOL’s participation in Parliament’s open days, including cooperation with other DGs on joint stands (e.g. those of committees); taking responsibility for logistics and production of various products or other material; supporting DG COMM’s EYE project, coordinating the contributions by DG IPOL and DG EXPO;










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Coordinating the production of the DG’s information bulletin; promoting the activities of DG IPOL via IPOLnet (Intranet site).