Financial Activity Report 2016 — Section II — European Council and Council
Date: 2017-09-28
Institutions: Council of the European Union
Subjects: Council of the European Union, EU budget, European Council, budgetary assessment, budgetary expenditure, budgetary resources, implementation of the budget








C_2017324EN.01000101.xml










28.9.2017   


EN


Official Journal of the European Union


C 324/1





FINANCIAL ACTIVITY REPORT 2016
Section II — European Council and Council
(2017/C 324/01)

TABLE OF CONTENTS








1.

INTRODUCTION
2










2.

OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2016
2










2.1.

Main financial objectives
2










2.2.

Establishment of the budget for the European Council and Council in 2016
2










2.2.1.

General approach
2










2.2.2.

Budget 2016
3










2.2.3.

Budget 2016 and the Financial Perspectives of Heading 5 of the EU Budget
3










3.

GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2016
5










3.1.

Activities and objectives of the European Council and Council in 2016
5










3.1.1.

Meetings
5










3.1.2.

Legislative activities
5










3.1.3.

Administrative modernisation
6










3.1.4.

Achievement of objectives in 2016
6










3.2.

Revenue
7










3.3.

Expenditure in 2016
8










3.3.1.

Modification of the budget in 2016
8










3.3.2.

Overview of implementation of the budget in 2007-2016
10










3.3.3.

Implementation of the appropriations by category in 2016
11










3.4.

Appropriations carried over
13










3.4.1.

Appropriations carried over automatically from 2015 to 2016
13










3.4.2.

Appropriations carried over automatically from 2016 to 2017
14










3.4.3.

Appropriations carried over by decision from 2015 to 2016
16










3.5.

Assigned revenue
16










3.5.1.

Assigned revenue accrued before 2016
16










3.5.2.

Assigned revenue accrued in 2016
17



1.   INTRODUCTION

In conformity with Article 142 of the Financial Regulation (FR) (1) this document constitutes a report on budgetary and financial management of Section II of the EU budget (European Council and Council) for the financial year 2016.
The report is based on the provisional accounts for 2016, the findings in the annual activity reports of the Council’s authorising officers and the budget implementation information from the Council’s financial system.
Chapter 2 of this report presents a summary of the framework which was established for the financial year 2016. A global overview on the implementation of the budget appropriations available in 2016 is given in chapter 3.
The implementation of the budget 2016 by budget line is presented in Annex.
2.   OBJECTIVES AND BUDGET FOR THE FINANCIAL YEAR 2016

2.1.   
Main financial objectives


The main financial objectives of the General Secretariat of the Council for 2016 were:






—


To ensure continuous support to the President of the European Council and to the Council by effective and efficient use of financial resources.










—


To further proceed with the process of administrative modernisation with the objective to reinforce the quality of its organisation and proper use of resources.










—


To continue to finance the construction of the Europa Building whose provisional reception took place on 30 June 2016.




2.2.   
Establishment of the budget for the European Council and Council in 2016


2.2.1.   General approach

The establishment of the budget 2016 for the European Council and Council (EC/C hereafter) was based on the general objective not to exceed, in nominal terms, the overall level of the 2015 budget for non-salary-related expenditure.
Increases related to statutory or contractual obligations, or in domains which have been considered as essential for the proper functioning of the GSC, have been compensated by prioritising and reprogramming certain projects taking into account the budget implementation of the recent years.
As for the establishment plan, the GSC continued to streamline the organisation by implementing the following actions:






—


reducing the number of posts in the establishment plan by 32 in line with the Commission’s proposal to reduce the staff level by 5 % over 5 years (4th year),










—


transforming one AST 10, one AST 5 and one AST 3 posts into three AD 10 posts in order to respond to the needs of the President of the European Council (PEC),










—


transforming 10 AST 5 posts into 10 AD 5 posts (continuation of the administrative modernisation),










—


transforming 35 AST 1 posts into 35 SC 1 posts.




2.2.2.   Budget 2016

The budget authority established the overall EC/C budget 2016 at EUR 545,1 million. This corresponds to an increase of EUR 3,3 million (+0,6 %) compared to 2015.
The number of posts in the establishment plan for 2016 for the EC/C was 3 040.
Table 1 gives an overview on the budget 2016 by different categories. Given the estimated inflation of 1,3 % for 2016, the EC/C budget was in fact reduced in real terms by 0,7 %.

Table 1


EC/C budget 2016 compared to 2015 (by category)









(EUR)




Category


Budget 2015


Budget 2016


Change 2016/2015




1


2


3=2/1




Establishment plan


297 827 000 


299 452 000 


0,5  %




Other staff expenditure


23 941 000 


23 850 000 


-0,4  %




Buildings (excluding acquisitions)


51 207 500 


54 768 000 


7,0  %




Computer systems


38 488 000 


40 300 000 


4,7  %




Furniture


2 664 000 


1 016 000 


-61,9  %




Technical equipment


3 401 000 


4 034 000 


18,6  %




Transport


1 868 000 


854 000 


-54,3  %




Delegations’ travel expenses


17 802 000 


17 802 000 


0,0  %




Interpreting costs


83 900 000 


82 739 000 


-1,4  %




Meetings and conferences


7 638 000 


6 483 000 


-15,1  %




Information


8 847 000 


8 251 000 


-6,7  %




Miscellaneous


2 208 000 


2 505 000 


13,5  %




Reserve


1 000 000 


2 000 000 


100,0  %





Total (excl. acquisition)




540 791 500 




544 054 000 




0,6  %





Acquisition of immovable property


1 000 000 


1 000 000 


0,0  %





Grand total




541 791 500 




545 054 000 




0,6  %





2.2.3.   Budget 2016 and the Financial Perspectives of Heading 5 of the EU Budget

Table 2 gives an overview on the evolution of the EC/C budget in 2009-2016. The EC/C share in Heading 5 of the Multiannual Financial Perspectives has declined from 7,9 % in 2009 to 5,7 % in 2016.

Table 2


Evolution of the Section II of the EU budget (European Council and Council) under Heading 5 of the Financial Perspectives in 2009-2016






















(Amounts at current prices)


2009 (2)



2010


2011


2012


2013


2014


2015


2016




M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change


M€


change




Heading 5


7 603 


2,0  %


7 962 


4,7  %


8 173 


2,7  %


8 607 


5,3  %


9 181 


6,7  %


8 405 


-8,5  %


8 661 


3,0  %


9 483 


9,5  %




EC/C


603


1,3  %


634


5,1  %


563


-11,2  %


534


-5,2  %


536


0,3  %


534


-0,2  %


542


1,4  %


545


0,6  %





EC/C share in Heading 5




7,9  %




8,0  %




6,9  %




6,2  %




5,8  %




6,4  %




6,3  %




5,7  %





The reduction in 2011 is mainly due to the transfer of resources to the EEAS, whereas the decreases in 2012 and 2014 relate to reductions of appropriations of certain activities in view of the previous years’ implementation and actual needs.
3.   GLOBAL OVERVIEW OF BUDGET IMPLEMENTATION IN 2016

3.1.   
Activities and objectives of the European Council and Council in 2016


In the framework of the financial activity report, the GSC provides information on its core activities which are relevant from the financial point of view, and which describe the functioning of the European Council and Council during the financial year. It also highlights the principal accomplishments of the year.
3.1.1.   Meetings

Table 3 gives an overview of the development of the number of meetings organised by the GSC for the European Council and Council between 2007 and 2016.
In 2016, in addition to the 3 759‘institutional’ meetings, the GSC organised a further 2 034 meetings (e.g. seminars, information sessions and briefings, and meetings with third countries).

Table 3


Development of the number of meetings in 2007-2016
















 


2007


2008


2009


2010


2011


2012


2013


2014


2015


2016




Summits


3


5


7


7


9


7


6


9


12


9




Councils


68


81


74


86


85


77


74


81


81


75




Coreper


106


144


140


122


135


140


140


135


138


109




Working groups


4 183 


4 480 


4 272 


4 127 


4 373 


4 480 


4 164 


4 016 


3 471 


3 569 





Total




4 360 




4 710 




4 493 




4 342 




4 602 




4 704 




4 384 




4 241 




3 702 




3 762 





Other meetings


1 735 


2 051 


2 021 


1 996 


2 075 


2 189 


2 027 


2 189 


2 271 


2 034 





Grand total




6 095 




6 761 




6 514 




6 338 




6 677 




6 893 




6 411 




6 430 




5 973 




5 796 





The year 2016 has been marked by various crises and more particularly by the terrorist attacks in Belgium, France and Germany, by the results of the British referendum in June and finally by further deepening of the migration and refugee crisis.
The total number of meetings organised by the GSC went down by 3 % (177) compared to 2015. It is explained mainly by lower legislative activity due to the simplification programme initiated by the European Commission.
Moreover, on 5 October 2016 the GSC hosted the ‘Brussels Conference on Afghanistan’. It brought together 75 countries and 26 international organisations to discuss their cooperation to achieve Afghanistan’s self-reliance in the transformation decade (2015-2024). The organisation of the event, which required significant security and logistic resources as well as an important diplomatic effort, was done together with the European External Action Service.
In addition, the Europa Building’s provisional reception took place on 30 June 2016. First meetings were held in the new building in November 2016.
3.1.2.   Legislative activities

Another quantitative indicator of activities is the number of legal acts published in the Official Journal (OJ) (Table 4). In 2016, 1 259 legal acts were published in the OJ. It should be noted that the publication of the legal acts in the OJ is the last step of the legislative process.

Table 4


Development of the number of legal acts in 2007-2016
















 


2007


2008


2009


2010


2011


2012


2013


2014


2015


2016




Legal acts published in OJ


1 000 


1 274 


829


825


986


958


1 132 


1 437 


1 412 


1 259 




The simplification programme of the European Commission in the area of legislation is not yet reflected by a substantial decrease in the number of legal acts. In fact, this effect will be observed with a delay due to the length of the legislative procedures.
3.1.3.   Administrative modernisation

In 2016, the GSC continued to improve the quality and efficiency of its organisation.
In January 2016, the Secretary General launched a process of reflexion on the modernisation of the GSC’s administration. The process included five task forces, discussions between SG and Directors-General, meetings with staff and Staff Committee. As a result, an ‘Action Plan for a More Dynamic, Flexible and Collaborative GSC’ was published in September 2016 which identified five priorities for the GSC:






—


an effective administration for the President of the European Council and the European Council,










—


better and more consistent support to the Council and its presidencies,










—


improved internal and external communication and information,










—


investment in people and management, and










—


harnessing technology to improve the way the GSC works.




Moreover, 2016 was the year of new achievements in the area of GSC’s environmental policies. Since 25 January 2016 three of the GSC’s buildings — the Justus Lipsius, the Lex and the Crèche buildings — have been EMAS (3) registered by Brussels Environment (IBGE).
3.1.4.   Achievement of objectives in 2016

Achievement of the objectives established for the budget year 2016 may be summarised as follows:






—



Establishment plan

In 2016, the GSC recruited 193 officials (169 permanent officials and 24 temporary agents). During the year 178 officials (138 permanent officials and 40 temporary agents) left, resulting in a net increase of 15 occupied posts in the EC/C establishment plan.
The establishment plan was reduced by 32 as part of the reduction of the staffing level by 5 % over a period of 5 years.










—



Financial management

In 2016, the GSC continued to further improve its financial management and performance. Several new tools and reports have been put in place in order to facilitate data processing and increase visibility and communication between the GSC’s financial services.
During 2016, several developments of the corporate financial governance were implemented, e.g.:






—


improvement of the quality of the information provided in the multiannual activity and budget planning (‘MABP’),










—


review of the functioning of the Project Evaluation Committee (‘CEP’) which resulted in a new decision simplifying the CEP framework,










—


strengthening of the legality of the procurement process,










—


review and adoption of charters describing in detail the tasks, rights and obligations of financial actors.




In the context of improving the cash flow position of European businesses, the average payment delay of invoices in the GSC was 22 days in 2016, the maximum time limit being 30 calendar days (Directive 2011/7/EU of the European Parliament and of the Council (4)).










—



Building policy

The project to renovate the Residence Palace and convert it into the seat of the European Council (Europa Building) continued further in 2016. The provisional reception of the building took place on 30 June 2016 and the removal of delegations and of the part of the GSC services has been planned for the beginning of 2017.




3.2.   
Revenue


Table 5 gives an overview on the global outcome of revenue operations in 2016. The expression ‘Established rights 2015’ refers to the recovery orders which were made in 2015 but for which the recovery of the amounts took place only in 2016. The expression ‘Established rights 2016’ in turn corresponds to recoveries launched in 2016.

Table 5


Overview of revenue operations in 2016 budget













(EUR)




Chapter


Established rights
2015


Recovered revenues from
2015


Established rights
2016


Recovered revenues from
2016


Total established rights
2015+2016


Total recovered
2015+2016


To be recovered
in 2017




1


2


3


4


5=1+3


6=2+4


7=5-6










4 0


Deductions from staff remuneration






0


0


28 357 553 


28 357 553 


28 357 553 


28 357 553 


0










4 1


Contributions to the pension scheme






390 995 


64 771 


24 705 607 


24 703 660 


25 096 602 


24 768 430 


328 171 










5 0


Proceeds from the sale of movable and immovable property






25 000 


0


16 629 


14 328 


41 629 


14 328 


27 301 










5 1


Proceeds from letting and hiring






32 493 


29 706 


1 240 387 


1 193 937 


1 272 880 


1 223 642 


49 238 










5 2


Revenue from investments or loans granted, bank and other interest






0


0


2 664 


2 664 


2 664 


2 664 


0










5 5


Revenue from the proceeds of services supplied and work carried out






8 859 


1 366 


839 972 


807 900 


848 832 


809 266 


39 566 










5 5


Revenue from the proceeds of services supplied and work carried out (EEAS)






150 000 


150 000 


283 750 


183 750 


433 750 


333 750 


100 000 










5 7


Other contrib. and refunds in connection with administ. operation






2 151 608 


1 807 645 


19 126 775 


18 330 803 


21 278 383 


20 138 448 


1 139 935 










5 8


Miscellaneous compensation






0


0


703 283 


692 678 


703 283 


692 678 


10 604 










5 9


Other revenue arising from administrative management






0


0


0


0


0


0


0










6 3


Contributions under specific agreements






0


0


1 178 789 


1 178 789 


1 178 789 


1 178 789 


0










7 0


Interest on late payments






0


0


0


0


0


0


0










9 0


Miscellaneous revenue






0


0


904


904


904


904


0





Total




2 758 955 




2 053 488 




76 456 313 




75 466 965 




79 215 268 




77 520 453 




1 694 815 





The total volume of revenue operations in terms of established rights, i.e. issued recovery orders, was EUR 79,2 million in 2016. From this amount EUR 77,5 million was recovered during the financial year whereas EUR 1,7 million will be collected in 2017.
The majority of the total recovered revenues (69 % or EUR 53,1 million out of EUR 77,5 million) in 2016 relates to community taxes, levies and dues collected from the GSC’s personnel. From this amount EUR 28,3 million covers deductions from staff remuneration whereas EUR 24,8 million corresponds to contributions and transfers of pension rights to the pension scheme.
The remainder, or 31 % (EUR 24,4 million), is accrued from various administrative operations. This amount comes mainly from the following sources:






—


Recovery of parts of the amounts paid to Member States in previous years for delegates’ travel expenses following their declarations for 2014 and 2015 (EUR 0,1 million and EUR 11,4 million respectively, Chapter 5 7).










—


Recovery of payments by Member States for supplementary on-request interpretation into certain languages (EUR 4,9 million, Chapter 5 7).










—


Contributions to the administrative costs arising within the framework of the ‘Schengen acquis’ with Iceland and Norway (EUR 1,2 million, Chapter 6 3).










—


Contributions by other institutions and payments by Council officials for the Council crèche (EUR 1 million, Chapter 5 7).










—


Proceeds from reimbursements related to buildings, inter alia the reimbursement by Belgian state of regional taxes unduly imposed since 2004 (EUR 1 million, Chapter 5 1).










—


Payments by the Court of Justice, the Court of Auditors and the European University Institute in Florence as their contributions to the common financial system with the Council (EUR 0,9 million, Chapter 5 7).










—


Proceeds from recovery of legal costs in cases won by the Council and damages paid to the Council (EUR 0,6 million, Chapter 5 7).










—


Transfers from the EEAS to the Council as advanced reimbursement of the costs related to the organisation of the Brussels Conference on Afghanistan (EUR 0,6 million, Chapter 5 5).










—


Transfers from the EEAS to the Council as advance payments for the services rendered by the GSC to the EEAS (EUR 0,3 million, Chapter 5 5).










—


Proceeds from hiring premises and reimbursements related to them, inter alia the Commission’s part of rent of the EU Info Point in Brussels (EUR 0,2 million, Chapter 5 1).




3.3.   
Expenditure in 2016


3.3.1.   Modification of the budget in 2016

During the financial year 2016, the appropriations were reallocated by different transfers. Table 6 shows the decisions which modified the budget appropriations in 2009-2016.

Table 6


Number of budget modifications by type in 2009-2016















Modification


 




Type


Legal basis


2009


2010


2011


2012


2013


2014


2015


2016




Amending budget



FR Article 41



1


0


0


0


0


0


0


0




Transfer B



FR Article 25



46


47


23


23


22


32


27


31




Transfer C



FR Article 25



2


2


2


2


2


2


2


2




Transfer D



FR Article 27



0


0


0


0


0


0


0


0





Total




49




49




25




25




24




34




29




33





The C-transfers, which involve informing the budget authority (in accordance with Article 25 of the Financial Regulation), were made to reinforce following subjects in 2016:






—


C1-transfer of EUR 340 000 EUR on 1 August 2016 in order to:






—


finance the cost of nine additional contractual agents (FGII) as 24/7 security agents for the security centre in the Europa Building (EUR 150 000),










—


reinforce the envelope for travel expenses of staff related to the European Council (EUR 190 000).














—


C2-transfer of EUR 20 000 000 on 14 December 2016 in order to:






—


cover the advance payment for the occupancy of the Kirchberg conference centre in Luxembourg (EUR 10 000 000),










—


cover the advance payment for the acquisition of the Europa Building (EUR 10 000 000).








In 2016, the EC/C budget was internally modified by 31 B-transfers based on Article 25(4) of the FR.
Table 7 gives an overview of the budget lines which were significantly (5) modified in 2016 by different transfers.

Table 7


Budget lines which were subject to significant transfers in 2016











(EUR)




Item


Heading


Initial Budget 2016


Transfers


Final appropriations


Difference





1 1 0 1



Entitlements under the Staff Regulations


1 950 000 


- 375 000 


1 575 000 


- 19 %





1 1 0 2



Entitlements under the Staff Regulations


57 214 000 


300 000 


57 514 000 


1 %





1 1 0 3



Social security cover


9 032 000 


375 000 


9 407 000 


4 %





1 1 0 6



Entitlements under the Staff Regulations


2 700 000 


- 300 000 


2 400 000 


- 11 %





1 2 0 0



Other staff


9 189 000 


350 000 


9 539 000 


4 %





1 2 0 3



Outside services


2 215 000 


- 338 198 


1 876 803 


- 15 %





2 0 0 0



Rent


2 829 000 


14 931 000 


17 760 000 


528 %





2 0 0 2



Acquisition of immovable property


1 000 000 


10 005 000 


11 005 000 


1001 %





2 0 0 3



Fitting-out of premises


11 530 000 


-4 092 000 


7 438 000 


- 35 %





2 0 0 4



Work to make premises secure


1 635 000 


- 720 000 


915 000 


- 44 %





2 0 1 0



Cleaning and maintenance


19 100 000 


-2 710 000 


16 390 000 


- 14 %





2 0 1 1



Water, gas, electricity and heating


4 990 000 


- 700 000 


4 290 000 


- 14 %





2 0 1 2



Buildings security and surveillance


13 217 000 


3 150 000 


16 367 000 


24 %





2 1 0 0



Acquisition of equipment and software


9 883 000 


3 656 745 


13 539 745 


37 %





2 1 0 1



Outside assistance for computer systems


21 053 000 


-2 656 087 


18 396 913 


- 13 %





2 1 0 2



Servicing and maintenance of equipment and software


7 384 000 


-2 170 349 


5 213 652 


- 29 %





2 1 0 3



Telecommunications


1 980 000 


- 330 309 


1 649 691 


- 17 %





2 2 0 0



Travel expenses of delegations


17 802 000 


919 875 


18 721 875 


5 %





2 2 0 2



Interpreting costs


82 739 000 


-17 014 875 


65 724 125 


- 21 %





2 2 0 4



Miscellaneous expenditure on internal expenses


5 462 000 


-2 190 000 


3 272 000 


- 40 %





2 2 1 0



Documentation and library expenditure


1 361 000 


300 000 


1 661 000 


22 %





2 2 1 1



Official Journal


4 000 000 


-1 250 000 


2 750 000 


- 31 %





2 2 1 3



Information and public events


2 560 000 


450 000 


3 010 000 


18 %




3.3.2.   Overview of implementation of the budget in 2007-2016

The overall implementation rate of the EC/C budget has been on average 93,5 % over the past ten years (Graph 1). The implementation rate refers to the commitments made during the budget year out of the available voted budget.
The actual annual payments between 2007 and 2016 have been on average 81,7 % of the budget. The difference between the overall implementation and payments of a given year (i.e. non-paid commitments) has been carried over, in conformity with Article 13(4) of the Financial Regulation, to the next budget year for payments.
The carried-over appropriations break down into two major categories: functioning of the GSC and buildings. The first is related to obligations duly contracted before the end of the budget year but where the goods have not yet been delivered and/or for which no invoices have been received before the end of the year.

Graph 1


Global budget implementation in 2007-2016










(1)


In 2009, the Council budget was reduced by Amending Budget No 10/2009 to the EU budget by EUR 40 million. The amount was transferred as the Council’s contribution to the European Economic Recovery Plan (EERP).




The second category refers to the GSC’s acquisition of buildings such as LEX, the crèche and the Europa Building. In the last few years, the GSC has been able to use the savings made during the budget implementation to finance these acquisitions.
In 2016, EUR 11 million was committed for the acquisition of the Europa Building. The amount has been carried over to 2017 for the actual payment.
3.3.3.   Implementation of the appropriations by category in 2016

The analysis of expenditure in 2016 is presented at the level of 14 expenditure categories.
Table 8 compares the final budget after transfers (column 2) with the outturn of the budget in terms of commitments (column 3). The difference between the final budget and the committed appropriations corresponds to the amounts not used in 2016 and therefore cancelled.

Table 8


Overview of the implementation of the 2016 budget (by category)











(EUR)




Category


Budget 2016 (initial)


Budget 2016 (final (6))


Commitments


Outturn rate


Cancelled appropriations




1


2


3


4=3/2


5=2-3




Establishment plan


299 452 000 


299 452 000 


294 763 749 


98,4  %


4 688 251 




Other staff expenditure


23 850 000 


24 190 000 


21 892 936 


90,5  %


2 297 064 




Buildings (excluding acquisitions)


54 768 000 


64 613 000 


62 236 358 


96,3  %


2 376 642 




Computer systems


40 300 000 


38 800 000 


38 718 637 


99,8  %


81 363 




Furniture


1 016 000 


1 016 000 


666 719 


65,6  %


349 281 




Technical equipment (7)



4 034 000 


4 034 000 


3 836 894 


95,1  %


197 106 




Transport


854 000 


854 000 


840 810 


98,5  %


13 190 




Delegations’ travel expenses


17 802 000 


18 721 875 


16 609 174 


88,7  %


2 112 701 




Interpreting costs


82 739 000 


65 724 125 


57 587 693 


87,6  %


8 136 432 




Meetings and conferences


6 483 000 


4 388 000 


3 567 894 


81,3  %


820 106 




Information


8 251 000 


7 751 000 


6 480 322 


83,6  %


1 270 678 




Miscellaneous


2 505 000 


2 505 000 


1 077 940 


43,0  %


1 427 060 




Reserve


2 000 000 


2 000 000 


0


0,0  %


2 000 000 





Total (excl. acquisition)




544 054 000 




534 049 000 




508 279 126 




95,2  %




25 769 874 





Acquisition of immovable property


1 000 000 


11 005 000 


11 005 000 


100,0  %


0





Grand total




545 054 000 




545 054 000 




519 284 126 




95,3  %




25 769 874 





The global implementation rate of the 2016 budget is 95,3 %. The difference between the final budget and implementation can be explained as follows:






—


The total underspending in the category of establishment plan amounts to EUR 4,7 million. This underspending relates mainly to the fact that it was not necessary to activate the provisional appropriations (EUR 2,7 million). Other elements explaining the underspending are lower need for different statutory entitlements (EUR 1 million), lower needs for basic salaries (EUR 0,7 million) and lower expenditure relating to overtime (EUR 0,3 million).










—


In the category of other staff expenditure, 50 % of the underspending (EUR 1,1 million out of EUR 2,2 million) relates to fewer payments for contractual agents, seconded national experts and other outside services. Smaller spending in mission-related costs corresponds to a saving of EUR 0,5 million. In the area of the President of the European Council, a saving of EUR 0,3 million comes from underspending of the travel budget and allowances. The remainder of EUR 0,3 million is mostly related to minor savings in the areas of childcare facilities as well as medical and social services.










—


The global implementation of the building-related expenditure resulted in a saving of EUR 2,4 million. From this amount EUR 2,1 million is due to lower costs in building maintenance and cleaning, consumption of water, gas and electricity due to the delayed delivery of the Europa Building. The remaining EUR 0,3 million comes from savings in certain fitting-out, installation and security works.










—


In the IT domain the budget implementation was almost 100 %. The underspending of EUR 0,1 million is mainly due to lower need for outside assistance.










—


The underspending of EUR 0,3 million in furniture relates mainly to the re-estimation of costs related to the furniture for the new warehouse and to the postponing of the purchase of furniture for the Visitors Centre to 2017 due to delayed delivery of the Europa Building.










—


EUR 0,2 million saving in technical equipment is mainly due to a lower need for security installations.










—


As for the transportation, the budget implementation was almost 100 %.










—


The implementation of the delegations’ travel expenses resulted in a saving of EUR 2,1 million. The amount available for delegations’ travel expenses after transfers amounted to EUR 27,3 million. The initial budget was EUR 17,8 million to which EUR 11,3 million was transferred from the savings in some interpretation envelopes. On the other hand, during the year EUR 1,8 million was transferred to finance supplementary interpretation in certain languages. In addition, EUR 7,5 million were transferred to finance the advance payment for the occupancy of the Kirchberg Conference Centre in Luxembourg. Since the Member States had to reimburse unused amounts from previous years, only EUR 16,6 million was committed for subsequent payments in the 2016 budget.










—


The underspending in appropriations for interpretation amounts to EUR 8 million. It should be noted that this underspending is the final result after the transfer of EUR 11,3 million from interpretation envelopes to delegations’ travel envelopes (8) and of EUR 10 million for the advance payment for the Europa Building. The final result includes also a transfer back of EUR 1,8 million from some travel envelopes to cover the supplementary interpretation in certain languages.










—


EUR 0,4 million out of the total underspending of EUR 0,8 million in organising meetings and conferences reflects a lower contract price for catering in 2016 and fewer meetings in 2016 than was foreseen in the budget. Lower needs for specific travel expenses have allowed for an additional saving of EUR 0,2 million. Finally, smaller needs for renting of external conference and meeting rooms as well as smaller accreditations costs allowed savings of EUR 0,2 million.










—


The implementation rate of the appropriations in the category ‘Information’ was 83,6 % which results in a saving of EUR 1,3 million. From this amount EUR 0,5 million corresponds to the lower number of co-decision and other legal acts published in the Official Journal in 2016 and EUR 0,3 million saving relates to delayed opening of the Visitors Centre. Lower number of high-level events than originally budgeted allowed a EUR 0,3 million saving in the area of host broadcasting. Finally, the remaining EUR 0,2 million comes mainly from a smaller need for publications, media monitoring, and online activities.










—


In the category miscellaneous, the underspending of EUR 1,4 million is explained mainly by lower expenditure in the area of legal expenses (EUR 0,7 million) due to the lower than anticipated number of anti-dumping cases notified to the Council; to the delayed removal to the Europa Building (EUR 0,3 million); smaller needs for uniforms (EUR 0,2 million) and smaller needs for office supplies, paper, studies, and postal charges (EUR 0,2 million).




3.4.   
Appropriations carried over


3.4.1.   Appropriations carried over automatically from 2015 to 2016

As presented in Table 9, an amount of EUR 45,5 million was carried over from 2015 to 2016.

Table 9


Implementation of appropriations carried over from 2015 to 2016 (by category)










(EUR)




Category


Appropriations carried over from 2015


Payments 2016


Outturn rate


Cancelled appropriations




1


2


3=2/1


4=1-2




Establishment plan


400 792 


322 693 


80,5  %


78 099 




Other staff expenditure


2 419 483 


1 894 752 


78,3  %


524 731 




Buildings


10 156 193 


8 027 494 


79,0  %


2 128 699 




Computer systems


16 755 734 


16 046 099 


95,8  %


709 635 




Furniture


411 957 


400 857 


97,3  %


11 100 




Technical equipment


893 975 


816 452 


91,3  %


77 523 




Transport


377 616 


255 158 


67,6  %


122 458 




Delegations’ travel expenses


359 415 


0


0,0  %


359 415 




Interpreting costs


6 567 275 


2 331 420 


35,5  %


4 235 854 




Meetings and conferences


818 658 


614 360 


75,0  %


204 298 




Information


1 696 343 


1 491 684 


87,9  %


204 659 




Miscellaneous


4 676 774 


4 571 426 


97,7  %


105 348 




Reserve


0


0


 


 





Total




45 534 215 




36 772 396 




80,8  %




8 761 819 





The implementation rate of the appropriations carried over from 2015 was 80,8 %. The main reasons for this implementation rate are:






—


Partial or complete lack of delivery of works/goods/services ordered by the GSC during the previous year.










—


Invoices not received for works/goods/services delivered. It should be noted that this inevitably constitutes a budgetary burden for the next budget year as for these transactions new commitments will have to be introduced in 2017.




3.4.2.   Appropriations carried over from 2016 to 2017

The appropriations carried over from 2016 to 2017 totalled EUR 62,7 million.

Table 10


Appropriations carried over from 2016 to 2017 (by category)











(EUR)




Category


Budget 2016 (initial)


Budget 2016 (final (9))


Commitments


Appropriations carried over to 2017


Carry-over rate




1


2


3


4


5=4/3




Establishment plan


299 452 000 


299 452 000 


294 763 749 


425 000 


0,1  %




Other staff expenditure


23 850 000 


24 190 000 


21 892 936 


1 769 152 


8,1  %




Buildings


54 768 000 


64 613 000 


62 236 358 


12 907 800 


20,7  %




Computer systems


40 300 000 


38 800 000 


38 718 637 


20 127 797 


52,0  %




Furniture


1 016 000 


1 016 000 


666 719 


577 836 


86,7  %




Technical equipment (10)



4 034 000 


4 034 000 


3 836 894 


2 652 474 


69,1  %




Transport


854 000 


854 000 


840 810 


295 754 


35,2  %




Delegations’ travel expenses


17 802 000 


18 721 875 


16 609 174 


0


0,0  %




Interpreting costs


82 739 000 


65 724 125 


57 587 693 


10 024 525 


17,4  %




Meetings and conferences


6 483 000 


4 388 000 


3 567 894 


536 958 


15,0  %




Information


8 251 000 


7 751 000 


6 480 322 


1 995 546 


30,8  %




Miscellaneous


2 505 000 


2 505 000 


1 077 940 


360 915 


33,5  %




Reserve


2 000 000 


2 000 000 


0


0


—





Total (excl. acquisition)




544 054 000 




534 049 000 




508 279 126 




51 673 757 




10,2  %





Acquisition of immovable property


1 000 000 


11 005 000 


11 005 000 


11 001 199 


100,0  %





Grand total




545 054 000 




545 054 000 




519 284 126 




62 674 956 




12,1  %





The carried-over amounts from 2016 to 2017 mainly come from the following categories:






—


Computer systems by EUR 20,1 million, of which EUR 9,9 million relates to outside assistance, EUR 8,5 million to equipment and software, EUR 1,1 million to telecommunications and EUR 0,5 million to IT service and maintenance.










—


Buildings by EUR 12,9 million where different fitting-out works cover EUR 6 million, cleaning and maintenance EUR 3,3 million, security and prevention EUR 1,8 million, electricity, water, gas and heating together another EUR 1,3 million and EUR 0,5 million of other expenditure related to buildings, e.g. building studies and audits.










—


Acquisition of immovable property by EUR 11 million to cover the advance payment for the Europa Building.










—


EUR 10,2 million to cover the cost of interpretation provided in November-December 2016, but for which the final invoice arrives in 2017.










—


Technical equipment by EUR 2,7 million out of which EUR 1,3 million concerns purchase and maintenance of conference equipment, EUR 0,9 million purchase of audio-visual equipment for the Press Service, EUR 0,2 purchase and maintenance of equipment for restaurants and canteens, EUR 0,2 million to security equipment and EUR 0,2 million to other equipment.










—


EUR 2 million related to information expenditure of which EUR 1,4 million concerns information and public events as well as Council publications and EUR 0,6 million documentation and library expenditure.










—


Other staff expenditure by EUR 2 million especially in relation to training (EUR 0,7 million), medical service and crèches (EUR 0,4 million), outside assistance (EUR 0,3 million) and missions (EUR 0,2 million).










—


Furniture by EUR 0,6 million in relation to the Europa Building equipment.










—


Meetings and conferences by EUR 0,5 million mostly relating to invoices not yet received for organising European Council and Council meetings in 2016.




3.4.3.   Appropriations carried over by decision from 2015 to 2016

As presented in Table 11, an amount of EUR 1,8 million was carried over by decision from 2015 to 2016, accordingly to the provisions of Article 13(2) of the Financial Regulations (FR) and Article 4 of the Rules of Application (RAP).

Table 11


Appropriations carried over by decision from 2015 to 2016 (by category)












(EUR)




Category


Appropriations carried over by decision from 2015


Commitments 2016


Outturn rate


Cancelled appropriations


Payments 2016


Carried over for payment to 2017




1


2


3=2/1


4=1-2


2


2




Furniture


1 431 000 


1 427 979 


99,8  %


3 021 


1 272 489 


155 490 




Technical equipment


390 000 


388 998 


99,7  %


1 002 


331 953 


57 045 





Total




1 821 000 




1 816 977 




99,8  %




4 023 




1 604 442 




212 535 





The amount is related to investment costs linked to the Europa Building (furniture and technical equipment) which were initially budgeted for 2015. Due to delayed delivery of the Europa Building, it was not possible to sign the purchase orders in 2015.
The implementation rate of the appropriations carried over by decision was 99,8 %. Out of the amount committed, EUR 1,6 million was paid in 2016 and the remaining amount was carried over to 2017 for payment.
3.5.   
Assigned revenue


3.5.1.   Assigned revenue accrued before 2016

The total amount of assigned revenue accrued before 2016 was EUR 19,5 million.

Table 12


Implementation of assigned revenue accrued before 2016 (by category)










(EUR)




Category


Assigned revenues before 2016


Payments 2016


Outturn rate


Cancelled assigned revenues




1


2


3=2/1


4=1-2




Establishment plan


1 196 688 


1 195 452 


99,9  %


1 236 




Other staff expenditure


1 435 464 


1 410 321 


98,2  %


25 143 




Buildings


626 739 


605 163 


96,6  %


21 576 




Computer systems


470 891 


460 380 


97,8  %


10 511 




Furniture


1 488 


1 475 


0,0  %


14




Technical equipment


45 000 


44 996 


100,0  %


4




Transport


38 319 


33 183 


86,6  %


5 136 




Delegations’ travel expenses


9 707 699 


9 707 698 


100,0  %


1




Interpreting costs


5 565 872 


5 565 872 


100,0  %


0




Meetings and conferences


147 877 


147 057 


99,4  %


820




Information


150 002 


150 002 


100,0  %


0




Miscellaneous


180 265 


153 527 


85,2  %


26 739 





Total EC/C




19 566 304 




19 475 126 




99,5  %




91 179 





SLAs with EEAS


41 083 


41 083 


100,0  %


0





Grand total




19 607 387 




19 516 209 




99,5  %




91 179 





Assigned revenue related to the GSC’s activities totalled EUR 19,6 million, from which EUR 19,5 million was paid. The remainder, EUR 0,1 million, was cancelled in conformity with Article 14 of the FR.
Another part, EUR 0,05 million, of the assigned revenue accrued before 2016 relates to amounts transferred by the EEAS in 2015 to the Council to cover the expenses of the services defined in different Service Level Agreements (SLAs) between the two institutions and rendered by the GSC. The total amount of EUR 0,05 million was paid in 2015.
3.5.2.   Assigned revenue accrued in 2016

The total assigned revenue accrued in 2016 totalled to EUR 24,3 million. From this, EUR 229 000 corresponds to amounts transferred by the EEAS to the Council.

Table 13


Implementation of assigned revenue accrued in 2016 (by category)










(EUR)




Category


Assigned revenues 2016


Commitments 2016


Payments2016


Available assigned revenue




1


2


3


4=1-3




Establishment plan


1 623 169 


401 218 


310 221 


1 312 947 




Other staff expenditure


1 398 119 


203 334 


122 711 


1 275 407 




Buildings


1 626 348 


174 240 


107 167 


1 519 181 




Computer systems


1 683 750 


45 000 


45 000 


1 638 750 




Furniture


4 635 


0


0


4 635 




Technical equipment


238 527 


97 820 


79 170 


159 357 




Transport


17 754 


3 425 


0


17 754 




Delegations’ travel expenses


11 544 777 


0


0


11 544 777 




Interpreting costs


4 938 885 


0


0


4 938 885 




Meetings and conferences


179 166 


90 646 


71 282 


107 883 




Information


200 648 


72 451 


53 268 


147 379 




Miscellaneous


630 895 


0


0


630 895 





Total EC/C




24 086 671 




1 088 133 




788 821 




23 297 851 





SLAs with EEAS


304 230 


219 036 


154 046 


150 184 





Grand total




24 390 901 




1 307 169 




942 867 




23 448 035 





The assigned revenue 2016 relating to the activities of the GSC amounted to EUR 24,3 million. During the financial year EUR 0,9 million was used while EUR 23,4 million was carried over to 2017 in accordance with Article 14 of the FR.
Around 48 % of assigned revenue is related to the delegations’ travel expenses (EUR 11,5 million). The amount of EUR 4,9 million in interpretation comes from the top-up payments on certain languages to cover the supplementary interpretation in those languages. The remainder is mainly related to reimbursement of amounts connected with various administrative operations of the Council.


(1)  Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (OJ L 298, 26.10.2012, p. 1).

(2)  The final budget after the reduction of EUR 40 million for the European Economic Recovery Plan in December 2009 was EUR 563 million.

(3)  EMAS: eco-management and audit scheme as defined in Regulation (EC) No 1221/2009 of the European Parliament and of the Council (OJ L 342, 22.12.2009, p. 1). It is a voluntary scheme designed for organisations keen to evaluate, manage and improve their environmental performance.

(4)  Directive 2011/7/EU of the European Parliament and of the Council of 16 February 2011 on combating late payment in commercial transactions (OJ L 48, 23.2.2011, p. 1).

(5)  Net amount > EUR 300 000.

(6)  Includes internal reallocation of appropriations

(7)  Includes carry-over by decision of EUR 350 000 (commitments)

(8)  In conformity with Decision 111/07, the GSC transfers 66 % of the unused amounts of interpretation language envelopes to the delegates’ travel envelopes to be used during the same budget year. In 2016, this corresponded to an amount of EUR 11,3 million.

(9)  Includes internal reallocation of appropriations

(10)  Includes carry-over by decision of 350 000 EUR (commitments and appropriations carried over to 2017)


ANNEX

COUNCIL


USE OF THE APPROPRIATIONS OF THE YEAR 2016















(EUR)




Budget line


Initial Appropriations


Transfers/ Amendments


Final Appropriations


Commitments


Payments


Carry-Over by Right to


Carry-Over by Decision to


Cancelled Appropriations




2016


2016


2016


2016


2016


2017


2017




1


2


3


4


5


6


7


8 = 3 - 5 - 6 - 7




1 0 0 0


Basic salary


319 000,00 


1 000,00 


320 000,00 


319 195,92 


319 195,92 


 


 


804,08 




1 0 0 1


Entitlements related to the post held


66 000,00 


 


66 000,00 


64 896,18 


64 896,18 


 


 


1 103,82 




1 0 0 2


Entitlements related to the personal circumstances of the staff member


9 000,00 


 


9 000,00 


8 530,92 


8 530,92 


 


 


469,08 




1 0 0 3


Social security cover


13 000,00 


 


13 000,00 


12 461,46 


12 461,46 


 


 


538,54 




1 0 0 4


Other management expenditure


675 000,00 


-1 000,00 


674 000,00 


429 817,66 


405 836,59 


23 981,07 


 


244 182,34 





1 0 0




Remuneration and other entitlements




1 082 000,00 



 



1 082 000,00 




834 902,14 




810 921,07 




23 981,07 



 



247 097,86 





1 0 1 0


Pensions


170 000,00 


 


170 000,00 


136 551,36 


136 551,36 


 


 


33 448,64 





1 0 1




Termination of service




170 000,00 



 



170 000,00 




136 551,36 




136 551,36 



 


 



33 448,64 





1 0 2 0


Provisional appropriations for changes in the entitlements


50 000,00 


 


50 000,00 


 


 


 


 


50 000,00 





1 0 2




Provisional appropriation




50 000,00 



 



50 000,00 



 


 


 


 



50 000,00 






Total Chapter 1 0 — Members of the Institution




1 302 000,00 



 



1 302 000,00 




971 453,50 




947 472,43 




23 981,07 



 



330 546,50 





1 1 0 0


Basic salaries


223 785 000,00 


-55 000,00 


223 730 000,00 


223 030 382,94 


223 030 382,94 


 


 


699 617,06 




1 1 0 1


Entitlements under the Staff Regulations related to the post held


1 950 000,00 


- 375 000,00 


1 575 000,00 


1 322 670,83 


1 322 670,83 


 


 


252 329,17 




1 1 0 2


Entitlements under the Staff Regulations related to the personal circumstances of the staff member


57 214 000,00 


300 000,00 


57 514 000,00 


57 356 078,20 


57 356 078,20 


 


 


157 921,80 




1 1 0 3


Social security cover


9 032 000,00 


375 000,00 


9 407 000,00 


9 339 563,84 


9 339 563,84 


 


 


67 436,16 




1 1 0 4


Salary weightings


50 000,00 


105 000,00 


155 000,00 


142 502,09 


142 502,09 


 


 


12 497,91 




1 1 0 4


Overtime


1 500 000,00 


-50 000,00 


1 450 000,00 


1 110 425,22 


1 110 425,22 


 


 


339 574,78 




1 1 0 6


Entitlements under the Staff Regulations related to entering the service, transfer and leaving the service


2 700 000,00 


- 300 000,00 


2 400 000,00 


1 904 300,20 


1 479 300,20 


425 000,00 


 


495 699,80 





1 1 0




Remuneration and other entitlements




296 231 000,00 



 



296 231 000,00 




294 205 923,32 




293 780 923,32 




425 000,00 



 



2 025 076,68 





1 1 1 0


Allowances in the event of retirement in the interest of the service


56 000,00 


 


56 000,00 


54 168,68 


54 168,68 


 


 


1 831,32 




1 1 1 2


Entitlements of the former Secretaries-General


506 000,00 


 


506 000,00 


503 657,40 


503 657,40 


 


 


2 342,60 





1 1 1




Termination of service




562 000,00 



 



562 000,00 




557 826,08 




557 826,08 



 


 



4 173,92 





1 1 2 0


Provisional appropriation (officials and temporary staff)


2 653 000,00 


 


2 653 000,00 


 


 


 


 


2 653 000,00 




1 1 2 1


Provisional appropriation (retired staff and staff retired under special arrangements)


6 000,00 


 


6 000,00 


 


 


 


 


6 000,00 





1 1 2




Provisional appropriation




2 659 000,00 



 



2 659 000,00 



 


 


 


 



2 659 000,00 






Total Chapter 1 1 — Officials and temporary staff




299 452 000,00 



 



299 452 000,00 




294 763 749,40 




294 338 749,40 




425 000,00 



 



4 688 250,60 





1 2 0 0


Other staff


9 189 000,00 


350 000,00 


9 539 000,00 


9 283 498,58 


9 277 325,70 


6 172,88 


 


255 501,42 




1 2 0 1


National experts on secondment


953 000,00 


-50 000,00 


903 000,00 


743 967,91 


743 967,91 


 


 


159 032,09 




1 2 0 2


Traineeships


650 000,00 


-25 000,00 


625 000,00 


583 053,68 


567 333,87 


15 719,81 


 


41 946,32 




1 2 0 3


Outside services


2 215 000,00 


- 338 197,50 


1 876 802,50 


1 678 745,03 


1 387 841,43 


290 903,60 


 


198 057,47 




1 2 0 4


Supplementary services for the translation service


200 000,00 


213 197,50 


413 197,50 


75 583,25 


50 583,25 


25 000,00 


 


337 614,25 





1 2 0




Other staff and outside services




13 207 000,00 




150 000,00 




13 357 000,00 




12 364 848,45 




12 027 052,16 




337 796,29 



 



992 151,55 





1 2 2 0


Provisional appropriation


99 000,00 


 


99 000,00 


 


 


 


 


99 000,00 





1 2 2




Provisional appropriation




99 000,00 



 



99 000,00 



 


 


 


 



99 000,00 






Total Chapter 1 2 — Other staff and outside services




13 306 000,00 




150 000,00 




13 456 000,00 




12 364 848,45 




12 027 052,16 




337 796,29 



 



1 091 151,55 





1 3 0 0


Miscellaneous expenditure on recruitment


173 000,00 


 


173 000,00 


172 215,28 


108 815,02 


63 400,26 


 


784,72 




1 3 0 1


Further training


1 970 000,00 


 


1 970 000,00 


1 955 930,00 


1 244 823,32 


711 106,68 


 


14 070,00 





1 3 0




Expenditure relating to staff management




2 143 000,00 



 



2 143 000,00 




2 128 145,28 




1 353 638,34 




774 506,94 



 



14 854,72 





1 3 1 0


Special assistance grants


30 000,00 


 


30 000,00 


 


 


 


 


30 000,00 




1 3 1 1


Social contacts between members of staff


117 000,00 


 


117 000,00 


116 650,00 


100 989,15 


15 660,85 


 


350,00 




1 3 1 2


Supplementary aid for the disabled


210 000,00 


 


210 000,00 


167 513,52 


133 194,78 


34 318,74 


 


42 486,48 




1 3 1 3


Other welfare expenditure


66 000,00 


 


66 000,00 


65 600,00 


59 986,18 


5 613,82 


 


400,00 





1 3 1




Measures to assist institution’s staff




423 000,00 



 



423 000,00 




349 763,52 




294 170,11 




55 593,41 



 



73 236,48 





1 3 2 0


Medical service


450 000,00 


 


450 000,00 


404 074,50 


281 894,29 


122 180,21 


 


45 925,50 




1 3 2 2


Crèches and other childcare facilities


2 646 000,00 


 


2 646 000,00 


2 366 000,00 


2 103 365,47 


262 634,53 


 


280 000,00 





1 3 2




Activities relating to all persons working with the institution




3 096 000,00 



 



3 096 000,00 




2 770 074,50 




2 385 259,76 




384 814,74 



 



325 925,50 





1 3 3 1


Mission expenses of the Council secretariat


2 980 000,00 


 


2 980 000,00 


2 579 922,89 


2 407 463,60 


172 459,29 


 


400 077,11 




1 3 3 2


Travel expenses of staff related to the European Council


600 000,00 


190 000,00 


790 000,00 


728 727,95 


708 727,95 


20 000,00 


 


61 272,05 





1 3 3




Missions




3 580 000,00 




190 000,00 




3 770 000,00 




3 308 650,84 




3 116 191,55 




192 459,29 



 



461 349,16 






Total Chapter 1 3 — Other expenditure relating to persons working with the institution




9 242 000,00 




190 000,00 




9 432 000,00 




8 556 634,14 




7 149 259,76 




1 407 374,38 



 



875 365,86 






TOTAL TITLE 1 — Persons working with the institution




323 302 000,00 




340 000,00 




323 642 000,00 




316 656 685,49 




314 462 533,75 




2 194 151,74 



 



6 985 314,51 





2 0 0 0


Rent


2 829 000,00 


14 931 000,00 


17 760 000,00 


17 759 045,02 


17 759 045,02 


 


 


954,98 




2 0 0 2


Acquisition of immovable property


1 000 000,00 


10 005 000,00 


11 005 000,00 


11 005 000,00 


3 801,00 


11 001 199,00 


 


 




2 0 0 3


Fitting-out of premises


11 530 000,00 


-4 092 000,00 


7 438 000,00 


7 338 867,96 


2 076 965,48 


5 261 902,48 


 


99 132,04 




2 0 0 4


Work to make premises secure


1 635 000,00 


- 720 000,00 


915 000,00 


904 858,87 


195 586,24 


709 272,63 


 


10 141,13 




2 0 0 5


Expenditure preliminary to the acquisition, construction and fitting-out of buildings


649 000,00 


- 124 000,00 


525 000,00 


519 100,00 


226 251,84 


292 848,16 


 


5 900,00 





2 0 0




Buildings




17 643 000,00 




20 000 000,00 




37 643 000,00 




37 526 871,85 




20 261 649,58 




17 265 222,27 



 



116 128,15 





2 0 1 0


Cleaning and maintenance


19 100 000,00 


-2 710 000,00 


16 390 000,00 


15 356 377,60 


12 029 535,15 


3 326 842,45 


 


1 033 622,40 




2 0 1 1


Water, gas, electricity and heating


4 990 000,00 


- 700 000,00 


4 290 000,00 


3 706 814,10 


2 373 174,39 


1 333 639,71 


 


583 185,90 




2 0 1 2


Buildings security and surveillance


13 217 000,00 


3 150 000,00 


16 367 000,00 


15 925 700,34 


14 174 794,11 


1 750 906,23 


 


441 299,66 




2 0 1 3


Insurance


214 000,00 


110 000,00 


324 000,00 


319 141,38 


305 087,60 


14 053,78 


 


4 858,62 




2 0 1 4


Other expenditure relating to buildings


604 000,00 


 


604 000,00 


406 452,50 


188 118,16 


218 334,34 


 


197 547,50 





2 0 1




Costs relating to buildings




38 125 000,00 




- 150 000,00 




37 975 000,00 




35 714 485,92 




29 070 709,41 




6 643 776,51 



 



2 260 514,08 






Total Chapter 2 0 — Buildings and associated costs




55 768 000,00 




19 850 000,00 




75 618 000,00 




73 241 357,77 




49 332 358,99 




23 908 998,78 



 



2 376 642,23 





2 1 0 0


Acquisition of equipment and software


9 883 000,00 


3 656 744,50 


13 539 744,50 


13 500 519,92 


4 854 244,72 


8 646 275,20 


 


39 224,58 




2 1 0 1


Outside assistance for the operation and development of computer systems


21 053 000,00 


-2 656 087,00 


18 396 913,00 


18 355 019,58 


8 434 137,97 


9 920 647,37 


 


42 127,66 




2 1 0 2


Servicing and maintenance of equipment and software


7 384 000,00 


-2 170 348,50 


5 213 651,50 


5 213 406,90 


4 739 232,97 


474 173,93 


 


244,60 




2 1 0 3


Telecommunications


1 980 000,00 


- 330 309,00 


1 649 691,00 


1 649 690,90 


562 990,02 


1 086 700,88 


 


0,10 





2 1 0




Computer systems and telecommunications




40 300 000,00 




-1 500 000,00 




38 800 000,00 




38 718 637,30 




18 590 605,68 




20 127 797,38 



 



81 596,94 





2 1 1 1


Purchase and replacement of furniture


976 000,00 


 


976 000,00 


650 202,36 


77 083,85 


573 118,51 


 


325 797,64 




2 1 1 2


Rental, servicing, maintenance and repair of furniture


40 000,00 


 


40 000,00 


16 516,45 


11 798,92 


4 717,53 


 


23 483,55 





2 1 1




Furniture




1 016 000,00 



 



1 016 000,00 




666 718,81 




88 882,77 




577 836,04 



 



349 281,19 





2 1 2 0


Purchase and replacement of technical equipment and installation


3 195 000,00 


- 140 200,28 


3 054 799,72 


2 636 754,80 


752 774,45 


1 883 980,35 


350 000,00 


68 044,92 




2 1 2 1


Outside assistance for the operation and development of technical equipment and installations


90 000,00 


172 382,58 


262 382,58 


229 424,58 


92 340,02 


137 084,56 


 


32 958,00 




2 1 2 2


Rental, servicing, maintenance and repair of technical equipment and installations


749 000,00 


-32 182,30 


716 817,70 


620 714,20 


339 304,96 


281 409,24 


 


96 103,50 





2 1 2




Technical equipment and installation




4 034 000,00 



 



4 034 000,00 




3 486 893,58 




1 184 419,43 




2 302 474,15 




350 000,00 




197 106,42 





2 1 3 2


Rental and repair of the vehicle fleet


514 000,00 


- 120 000,00 


394 000,00 


380 810,39 


341 408,78 


39 401,61 


 


13 189,61 




2 1 3 3


Mobility plan


340 000,00 


120 000,00 


460 000,00 


460 000,00 


203 647,55 


256 352,45 


 


 





2 1 3




Transport




854 000,00 



 



854 000,00 




840 810,39 




545 056,33 




295 754,06 



 



13 189,61 






Total Chapter 2 1 — Computer systems, equipment and furniture




46 204 000,00 




-1 500 000,00 




44 704 000,00 




43 713 060,08 




20 408 964,21 




23 303 861,63 




350 000,00 




641 174,16 





2 2 0 0


Travel expenses of delegations


17 802 000,00 


919 875,00 


18 721 875,00 


16 609 174,00 


16 609 174,00 


 


 


2 112 701,00 




2 2 0 1


Miscellaneous travel expenses


465 000,00 


95 000,00 


560 000,00 


390 942,60 


343 539,52 


47 403,08 


 


169 057,40 




2 2 0 2


Interpreting costs


82 739 000,00 


-17 014 875,00 


65 724 125,00 


57 587 692,60 


47 563 167,80 


10 024 524,80 


 


8 136 432,40 




2 2 0 3


Entertainment and representation expense


281 000,00 


 


281 000,00 


157 763,12 


126 570,62 


31 192,50 


 


123 236,88 




2 2 0 4


Miscellaneous expenditure on internal expenses


5 462 000,00 


-2 190 000,00 


3 272 000,00 


2 943 355,11 


2 500 890,43 


442 464,68 


 


328 644,89 




2 2 0 5


Organisation of conferences, congresses and meetings


275 000,00 


 


275 000,00 


75 833,66 


59 935,51 


15 898,15 


 


199 166,34 





2 2 0




Meetings and conferences




107 024 000,00 




-18 190 000,00 




88 834 000,00 




77 764 761,09 




67 203 277,88 




10 561 483,21 



 



11 069 238,91 





2 2 1 0


Documentation and library expenditure


1 361 000,00 


300 000,00 


1 661 000,00 


1 652 328,93 


1 079 655,78 


572 673,15 


 


8 671,07 




2 2 1 1


Official Journal


4 000 000,00 


-1 250 000,00 


2 750 000,00 


2 243 250,00 


2 243 250,00 


 


 


506 750,00 




2 2 1 2


General publications


330 000,00 


 


330 000,00 


206 002,00 


182 185,51 


23 816,49 


 


123 998,00 




2 2 1 3


Information and public events


2 560 000,00 


450 000,00 


3 010 000,00 


2 378 741,21 


979 684,91 


1 399 056,30 


 


631 258,79 





2 2 1




Information




8 251 000,00 




- 500 000,00 




7 751 000,00 




6 480 322,14 




4 484 776,20 




1 995 545,94 



 



1 270 677,86 





2 2 3 0


Office supplies


482 000,00 


 


482 000,00 


380 999,40 


308 375,05 


72 624,35 


 


101 000,60 




2 2 3 1


Postal charges


80 000,00 


 


80 000,00 


51 000,00 


33 162,33 


17 837,67 


 


29 000,00 




2 2 3 2


Expenditure on studies, surveys and consultations


45 000,00 


 


45 000,00 


11 500,00 


11 500,00 


 


 


33 500,00 




2 2 3 4


Removals


370 000,00 


 


370 000,00 


24 371,78 


 


24 371,78 


 


345 628,22 




2 2 3 5


Financial charges


10 000,00 


 


10 000,00 


5 517,50 


4 174,10 


1 343,40 


 


4 482,50 




2 2 3 6


Legal expenses and costs, damages and compensation


1 250 000,00 


 


1 250 000,00 


541 903,13 


314 366,80 


227 536,33 


 


708 096,87 




2 2 3 7


Other operating expenditure


268 000,00 


 


268 000,00 


62 647,79 


45 446,81 


17 200,98 


 


205 352,21 





2 2 3




Miscellaneous expenses




2 505 000,00 



 



2 505 000,00 




1 077 939,60 




717 025,09 




360 914,51 



 



1 427 060,40 






Total Chapter 2 2 — Operating expenditure




117 780 000,00 




-18 690 000,00 




99 090 000,00 




85 323 022,83 




72 405 079,17 




12 917 943,66 



 



13 766 977,17 






TOTAL TITLE 2 — Buildings, equipment and operating expenditure




219 752 000,00 




- 340 000,00 




219 412 000,00 




202 277 440,68 




142 146 402,37 




60 130 804,07 




350 000,00 




16 784 793,56 





10 0


Provisional appropriations


 


 


 


 


 


 


 


 




10 1


Contingency reserve


2 000 000,00 


 


2 000 000,00 


 


 


 


 


2 000 000,00 





TITLE 10 — Other expenditure




2 000 000,00 



 



2 000 000,00 



 


 


 


 



2 000 000,00 






TOTAL BUDGET




545 054 000,00 



 



545 054 000,00 




518 934 126,17 




456 608 936,12 




62 324 955,81 




350 000,00 




25 770 108,07