DRAFT AMENDING BUDGET No 3 TO THE GENERAL BUDGET 2016 Security of the Institutions
Date: 2016-06-30
Institutions: Directorate-General for Budget, European Commission
Subjects: EU expenditure, EU institution, European Committee of the Regions, European Economic and Social Committee, European External Action Service, amending budget, draft budget (EU), financial year, general budget (EU), public safety

EN 

   EN 

   EUROPEAN COMMISSION  Brussels, 30.6.2016 COM(2016) 310 final   DRAFT AMENDING BUDGET No 3 TO THE GENERAL BUDGET 2016 Security of the Institutions  
 
 
Having regard to: 

– 

– 

– 

– 

– 

the Treaty on the Functioning of the European Union, and in particular  Article 314 
thereof,  in  conjunction  with  the  Treaty  establishing  the  European  Atomic  Energy 
Community, and in particular Article 106a thereof, 

Regulation  (EU,  Euratom)  No  966/2012  of  the  European  Parliament  and  of  the 
Council of 25 October 2012 on the financial rules applicable to the general budget of 
the Union1, and in particular Article 41 thereof, 

the general budget of the European Union for the financial year 2016, as adopted on 
25 November 20152, 
Amending budget No 1/20163, adopted on 14 April 2016, 
Draft amending budget No 2/20164, adopted on 15 April 2016, 

The European Commission hereby presents Draft amending budget No 3 to the 2016 budget 
to the European Parliament and to the Council. 

CHANGES  TO  THE  STATEMENT  OF  REVENUE  AND  EXPENDITURE  BY 
SECTION 

The  changes  to  the  statement  of  revenue  and  expenditure  by  section  are  available  on  EUR-
Lex (http://eur-lex.europa.eu/budget/www/index-en.htm). An English version of the changes 
to this statement is attached for information as a budgetary annex. 

1 
2 
3  
4  

OJ L 298, 26.10.2012, p. 1. 
OJ L 48, 24.2.2016, p. 1. 
OJ L 143, 31.5.2016, p. 1. 
COM(2016) 227 final. 

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TABLE OF CONTENTS 

1. 

2. 

INTRODUCTION ....................................................................................................................................... 4 

SECTION III – COMMISSION, INCLUDING THE EUROPEAN SCHOOLS ................................... 4 

2.1  COMMISSION ............................................................................................................................................. 4 
2.2  EUROPEAN SCHOOLS ................................................................................................................................. 5 

3.  OTHER SECTIONS ................................................................................................................................... 6 

3.1  EUROPEAN PARLIAMENT ........................................................................................................................... 6 
3.3  THE EUROPEAN COURT OF AUDITORS ....................................................................................................... 6 
3.4  EUROPEAN ECONOMIC AND SOCIAL COMMITTEE AND COMMITTEE OF THE REGIONS ............................... 6 
3.5  EUROPEAN EXTERNAL ACTION SERVICE ................................................................................................... 7 

4. 

5. 

FINANCING ................................................................................................................................................ 8 

SUMMARY TABLE BY MFF HEADING ............................................................................................... 9 

3 

 
 
  
 
 
 
 
1. 

INTRODUCTION 

Following the November 2015 attacks in Paris and those of March 2016 in Brussels, all institutions 
have  reviewed  their  security  needs  in  the  short  to  medium  term.  The  draft  budget  for  2017 
incorporates additional elements related to security for almost all institutions. However, in some cases 
the  need  to  accelerate  the  reinforcement  of  security  measures  and  installations  requires  additional 
resources in 2016 already. 

Draft amending budget (DAB) No 3 for the year 2016 proposes to reinforce the budget for security for 
a total of EUR 15,8 million, as follows: 

Institution 

In EUR million, rounded figures 
Reinforcements 
requested 

European Schools 

European Parliament 

European Commission 

Court of Justice 

European Court of Auditors 

European Economic and Social Committee 

Committee of the Regions 

European External Action Service 

Total 

3,5 

0,2 

5,0 

1,8 

2,1 

0,4 

0,3 

2,5 

15,8 

The  result  is  an  increase  of  non-differentiated  expenditure  in  the  2016  budget  for  heading  5 
Administration. However,  it is  proposed  to  redeploy  the necessary payment appropriations  from  the 
ITER operational line in heading 1a to avoid any impact on the global level of payments. 

2. 

SECTION III – COMMISSION, INCLUDING THE EUROPEAN SCHOOLS 

2.1 

Commission 

The  Commission's  total  budget  concerning  the  security  of  persons,  guarding  of  buildings  and 
information security amounts to EUR 60,6 million in 2016. The increase now proposed in the context 
of the worsening security environment, brings the total budget for 2016 to EUR 65,6 million. If these 
additional investments can be made in 2016, the budget request for 2017 can be maintained at almost 
the same level i.e. EUR 66,3 million (excluding additional expenditure related to the re-housing of the 
services located in the Jean Monnet building in Luxembourg). 

The additional requirements for 2016 can be broken down as follows: 

Security of information ( EUR 0,59 million) 

–  Significant 

in 

investments 

Infrastructure  amounting 

to 
the  CommisSign  Public  Key 
EUR 0,45 million.  The  existing  hardware  and  software  is  old,  and  does  not  support  the  latest 
encryption-related protocols, which will become mandatory in 2016. Moreover, it is important that 
the  Commission  upgrades  its  internal  systems  according  to  the  requirements  laid  down  in  the  
"Regulation on electronic identification and trust services for electronic transactions in the internal 
market"5.  Upgrading  CommisSign  PKI  will  also  improve  the  security and  usability  of  secured e-
mails for mobile phones. Other institutions are also upgrading their systems and it is crucial that the 
Commission's  CommisSign  PKI  is  inter-operational  with  their  future  systems  for  handling  EU 
classified information. 

5  

OJ L 257, 28.8.2014, p. 73.  

4 

 
 
  
 
 
                                                 
–  The  Commission's  IT  systems  are  under  constant  attack  by  hackers,  and  an  additional 
EUR 0,05 million  is  requested  for  specific  hardware  and  software  to  improve  and  develop 
investigative capabilities regarding malware analysis, especially on smart phones. 

–  EUR 0,09 million is required to reinforce counter-intelligence capacities at the technical level, by 
upgrading  the  internal  case  management  system  and  the  IT  equipment  for  the  Commission's 
Security Directorate's EU classified information (EUCI) Registry. 

Security of persons ( EUR 0,24 million) 

–  EUR 0,12 million for the equipment of the close protection team. The Enhanced Security Measures 
(ESM) Action Plan was launched by the Vice President responsible for security at the beginning of 
2015.  Due  to  the  heightened  security  environment,  ten  new  close  protection  officers  are  to  be 
recruited  under  the  ESM,  with  two  arriving  at  end  2015,  and  eight  to  be  recruited  in  2016.  The 
additional appropriations requested will be used to provide them with the necessary equipment to 
fulfil their duties (bullet proof vests etc.). 

–  EUR 0,12 million for security training for VIP drivers, to provide security training tailored to their 

function, and better protect the Commission. 

Security of buildings ( EUR 4,13 million) 

–  EUR 1,1 million to accelerate the global building securisation project, as well as EUR 1 million to 
cover urgent securisation projects for buildings not currently included in this project, including the 
securing  of  several  IT  network  rooms,  upgrading  the  Commission's  CCTV  camera  installations, 
and securing the private lodgings of several College members. 

–  Purchasing additional X-ray machines to cover more buildings in Brussels (EUR 1,4 million). 

–  A  small  additional  amount  for  the  ESM  measures  related  to  the  replacement  of  identification 
badges and parking permits, and upgrading of the IT systems for access control (EUR 130 000). 

–  EUR 0,5 million for the sites in Luxembourg to cover additional equipment (EUR 0,1 million for 
the  Drosbach  building  and  Early  Childhood  Centre)  and  the  impact  of  a  higher  level  of  building 
protection (EUR 0,4 million). 

2.2 

European Schools 

The  European  Schools  have  also  identified  the  need  for  an  additional  EUR 3,5 million  in  2016  to 
cover  the  costs  linked  to  the  higher  alert  level  in  force  since  the  reinforcement  of  the  security 
measures  in  Belgium  as  from  November  2015,  as  well  as  for  improving  security,  following 
inspections  and  recommendations  made  by  the  Commission's  Security  Directorate.  This  amount 
covers the needs of all fourteen schools, with a total population of 26 000 pupils. The main items are 
as follows: 

–  Reinforcement  of  the  guards  by  EUR 1,8 million,  of  which  EUR 1,3 million  for  the  Brussels 

schools. 

–  Installation  of  security  equipment  identified  as  priority  by  the  Security  Directorate,  following 

inspections (EUR 1,3 million). 

–  Other  measures  recommended  by  the  Security  Directorate,  such  as  training  and  security  studies 

(EUR 0,4 million). 

Such measures are financed via the EU balancing contribution to the schools, in accordance with the 
European  Schools  Intergovernmental  Convention.  Equipment  and  installations  which  should  be 
financed by the host countries are not included in this request, in accordance with their obligations as 
set out in the Convention. 

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3. 

OTHER SECTIONS 

3.1 

European Parliament 

The proposed increase for Section I – European Parliament amounts to EUR 225 383 for the creation 
of  35  additional  posts  (1  at  AD5  level  and  34  at  AST/SC1  level)  for  the  recruitment  of  additional 
security  agents  in  order  to  provide  armed  protection  of  the  strategic  points  inside  the  European 
Parliament's buildings in all three duty stations. 

3.2 

The Court of Justice 

The  proposed  increase  for  Section  IV  –  Court  of  Justice  amounts  to  EUR 1,8 million  to  cover  the 
following elements: 

–  Upgrading of security equipment (EUR 655 000): Following external expertise, several additional 
measures are necessary in order to bring the security installations of the Court up to an appropriate 
level,  such  as  the  installation  of  additional  cameras,  an  upgrade  of  the  video  wall  for  the  central 
security  post,  the  installation  of  alarm  buttons  in  the  courtrooms  and  for  court  ushers,  the 
installation  of  a  reading  system  for  number  plates,  an  upgrade  of  mechanical  access  controls  at 
head-height, and the opacification of the windows in the Members' offices. 

–  Technical  equipment  and  installations  (EUR 160 000):  Additional  material,  such  as  mobile 
screening  equipment,  mobile  x-ray  machines,  and  software  relating  to  motion  tracking,  is  also 
required. 

–  Securing buildings (EUR 500 000): Investments in the Court's building infrastructure are necessary 
in order to enhance security of the premises. This requires an architectural and technical study, with 
the aim of determining the precise needs and providing an estimate of the total cost. 

–  Reinforcement of guarding to strengthen security for persons and buildings (EUR 500 000). 

3.3 

The European Court of Auditors 

The  proposed  increase  for  Section  V  –  European  Court  of  Auditors  amounts  to  EUR 2,1 million  as 
follows: 

–  Recruitment  of  additional  security  agents  (contract  agents)  for  an  increased  surveillance  of  the 

three Court buildings (EUR 45 000). 

–  Secondment  of  a  police  agent  from  a  Member  State  to  work  within  the  Court's  security  team  to 
undertake related tasks with the aim of enhancing the Court's security measures (EUR 25 000). 

–  Securing  buildings  (EUR 2 000 000):  Following  the  comprehensive  Security  Plan  for  the  Court 
premises, significant investments will be necessary, including the construction of a perimeter fence 
around  the  campus,  as  well  as  an  access  and  accreditation  secured  centre,  rearranging  the 
circulation of people and vehicles in the campus, installation of additional cameras, acquisition of 
new  software  for  monitoring  and  controlling  of  risks,  building  of  a  new  security  control  room, 
installation  of  a  new  secured  access  to  the  K1  building,  and  expenditure  on  project  management 
relating to these works. 

3.4 

European Economic and Social Committee and Committee of the Regions 

The combined request for the two Committees totals EUR 712 605 and takes account of the sharing of 
premises. The split is EUR 415 000 for the EESC and EUR 297 605 for the CoR. The overall result is 
to  increase  the  combined  security  budget  for  the  two  Committees  in  2016  from  EUR 4,2 million  to 
EUR 4,9 million. 

The increase will cover the following elements:  

6 

 
 
  
 
–  Upgrading  of  access  control  (EUR 260 000):  The  existing  mechanical  access  control  needs  to  be 
upgraded, to continue to guarantee that access is only allowed to authorised persons (Members and 
staff). A mechanical access control at entrances and for particular zones saves the recruitment of 
additional staff. 

–  Security  equipment  (EUR 20 000):  In  the  framework  of  reinforcing  security  additional  x-ray 
equipment is required (control of luggage, packages, etc.), as well as cameras linked to the CCTV 
system in order to visualise (possibly suspect) movements. 

–  Protection and securisation of buildings (EUR 400 000): In order to protect and secure the internal 
and  external  perimeters  of  the  buildings,  works  on  the  façade  of  the  JDE  building  are  needed. 
Moreover  it  is  important  to  better  protect  the  surroundings  (bollards)  as  well  as  to  reinforce  the 
entrances and within the building itself. 

–  The request also includes the cost of employing two contract agents for four months (EUR 48 000) 

to strengthen the capacity of the security team. 

The overall impact on the budget of the Committee of the Regions is however very slightly reduced (-
EUR 15 395) when the effect of a modification of the establishment plan by means of Article 50(1) of 
the Financial Regulation is taken into account. 

3.5 

European External Action Service 

The  proposed 
EUR 2,5 million, to cover: 

increase  for  Section  X  –  European  External  Action  Service  amounts 

to 

–  Regional  security  officers  (RSOs)  (EUR 525 000):  The  Country  Threat  Assessment  calculations 
show a clear deterioration in the Middle East and North Africa. The existing 34 RSOs have become 
overstretched as the number of countries in the categories of "significant", "high" and "critical" risk 
has increased from 26 to 33. To extend coverage so that there will be one RSO in all countries with 
"high"  or  "critical"  risks  (Middle-East,  Sahel  and  others)  would  require  14  additional  contract 
agents for the 14 delegations where there is not presently an RSO. Six further delegations which 
are  already  at  "significant  risk"  are  likely  to  be  reclassified  as  "high"  due  to  oil  and  commodity 
price decline, economic deterioration, regime change and increasing terrorism risks. These would 
require six additional contract agents. To anticipate the reopening of a delegation in Libya and to 
provide coverage for RSOs absent due to leave, training or illness, another 4 RSO agents would be 
required,  bringing  the  total  to  24  contact  agents.  The  amount  requested  covers  the  salaries  and 
mission expenses. 

–  Armoured vehicles (AV) (EUR 1 750 000): The deteriorating security situation now requires that 
AVs are placed in additional delegations, such as Uganda (1 AV) and the Gaziantep office (1 AV). 
Furthermore, some existing vehicles require replacement, and in some cases the delegation needs 
an additional vehicle to cover increased usage. This concerns the situation for Burundi, Ethiopia, 
Mauritania,  Nigeria  and  Sudan  (1  AV  each).  The  cost  of  the  seven  additional  AVs  amounts  to 
EUR 1,75 million. 

–  Security  equipment  and  works  linked  to  local  security  infrastructure  (EUR 51 000):  There  are  at 
least ten delegations in high-risk countries for which the security installations should be upgraded. 
The implementation of those security works would need to be accompanied by local works which 
would  have  to  be  organised  at  the  delegation  level;  such  as  guard  houses,  sentry  blocks,  road 
blocks  and  other  physical  barriers  (blast  walls,  fences)  etc.  The  implementation  should  be 
supervised by a contract agent with the appropriate expertise, and the related mission expenditure 
must also be budgeted. 

–  Local security and related training (EUR 165 000): These additional appropriations will cover more 
specific  professional  training  in  delegations  (EUR 45 000);  Hostile  Environment  Awareness 
Training (EUR 100 000); and specialised external security training for HQ security colleagues and 
RSOs (EUR 20 000). 

7 

 
 
  
 
–  Risk  management  capacity  (EUR 11 000):  To  build  up  risk  management  capacity  one  additional 
contract  agent  is  requested  at  headquarters.  The  person  would  ensure,  in  close  coordination  with 
the  Commission  and  Council,  the  swift  handling  of  security  risks,  based  on  a  comprehensive 
security risk assessment. 

4. 

FINANCING 

The  increase  in  commitment  appropriations  is  proposed  to  be  accommodated  under  the  margin  of 
heading 5 Administration. Reallocation of commitment appropriations from existing resources is not 
possible,  given  the  need  to  address  the  impact  of  the  larger  than  forecast  update  for  salaries  and 
pensions. 

The corresponding payment appropriations can however be redeployed. At the end of 2015 the ITER 
budget  item  32 05 01 02  received  an  amount  of  assigned  revenue  which  corresponds  to  the  outturn 
balance from the year 2014 of the European Joint Undertaking for ITER – Fusion for Energy. Since 
these  appropriations  are  available,  an  equivalent  amount  in  fresh  payment  appropriations  can  be 
redeployed elsewhere in the 2016 budget. 

As the requirements of this DAB in heading 5 are for non-differentiated appropriations, the amount of 
payment appropriations needed must correspond to the commitments, thus the Commission proposes 
to offset the increase of EUR 15,8 million in payment appropriations in heading 5 by a reduction of 
the same amount from budget item 32 05 01 02 in heading 1a. 

8 

 
 
  
 
 
 
5. 

SUMMARY TABLE BY MFF HEADING 

Heading 

(incl. AB 1 & DAB 2/2016) 

Budget 2016 

Draft Amending Budget 
3/2016 

Budget 2016 

(incl. AB 1, DAB 2& 3/2016) 

CA 

PA 

CA 

PA 

CA 

PA 

1. 

Smart and inclusive growth 

69 841 150 263 

66 262 537 636 

     - 15 839 988 

69 841 150 263 

66 246 697 648 

Of which under global margin for 
commitments  

 543 000 000 

Ceiling  

69 304 000 000 

Margin 

 5 849 737 

 543 000 000 

69 304 000 000 

 5 849 737 

1a  Competitiveness for growth and jobs 

19 010 000 000 

17 418 263 582 

- 15 839 988 

19 010 000 000 

17 402 423 594 

 Of which under global margin for 
commitments  

 543 000 000 

Ceiling 

18 467 000 000 

Margin 

 543 000 000 

18 467 000 000 

1b  

Economic  social and territorial 
cohesion 

50 831 150 263 

48 844 274 054 

50 831 150 263 

48 844 274 054 

Ceiling 

50 837 000 000 

Margin 

 5 849 737 

50 837 000 000 

 5 849 737 

2. 

Sustainable growth: natural resources 

62 484 234 833 

55 120 803 654 

62 484 234 833 

55 120 803 654 

Ceiling 

64 262 000 000 

Margin 

1 777 765 167 

64 262 000 000 

1 777 765 167 

Of which: European Agricultural Guarantee 
Fund (EAGF) — Market related expenditure 
and direct payments 

42 220 335 824 

42 212 046 297 

42 220 335 824 

42 212 046 297 

Net transfer between EAGF and EAFRD 

  718 000 

Sub-ceiling 

43 950 000 000 

Margin 

1 728 946 176 

43 950 000 000 

  718 000 

1 728 946 176 

3. 

Security and citizenship 

4 051 966 698 

3 022 287 739 

4 051 966 698 

3 022 287 739 

Of which under Flexibility Instrument 

1 505 966 698 

Ceiling 

2 546 000 000 

Margin 

1 505 966 698 

2 546 000 000 

4.  Global Europe 

9 167 033 302 

10 155 590 403 

9 167 033 302 

10 155 590 403 

 24 033 302 

Ceiling 

9 143 000 000 

Margin 

 24 033 302 

9 143 000 000 

5.  Administration 

8 935 176 052 

8 935 076 052 

 15 839 988 

 15 839 988 

8 951 016 040 

8 950 916 040 

Ceiling 

9 483 000 000 

Margin 

 547 823 948 

9 483 000 000 

 531 983 960 

Of which: Administrative expenditure of the 
institutions 

7 122 580 572 

7 122 480 572 

 12 288 988 

 12 288 988 

7 134 869 560 

7 134 769 560 

Sub-ceiling 

7 679 000 000 

Margin 

 556 419 428 

7 679 000 000 

 544 130 440 

Total 

154 479 561 148 

143 496 295 484 

 15 839 988 

     154 495 401 136 

143 496 295 484 

Of which under Flexibility Instrument 

1 530 000 000 

 832 817 382 

1 530 000 000 

 832 817 382 

Of which under global margin for 
commitments 

 543 000 000 

 543 000 000 

Ceiling 

154 738 000 000 

144 685 000 000 

154 738 000 000 

144 685 000 000 

Other special Instruments 

 524 612 000 

 389 000 000 

Margin 

2 331 438 852 

2 021 521 898 

2 315 598 864 

2 021 521 898 

 524 612 000 

 389 000 000 

Grand Total 

155 004 173 148 

143 885 295 484 

 15 839 988 

     155 020 013 136 

143 885 295 484 

9