Recruitment notice PE/192/S — Director (Function group AD, grade 14) — Directorate-General for Internal Policies of the Union — Directorate for Citizens’ Rights and Constitutional Affairs
Date: 2016-05-24
Institutions: European Parliament
Subjects: administrator, competition (EU), managing director








CA2016185EN.01003101.xml










24.5.2016   


EN


Official Journal of the European Union


CA 185/31





RECRUITMENT NOTICE PE/192/S
DIRECTOR
(Function group AD, grade 14)
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION — DIRECTORATE FOR CITIZENS’ RIGHTS AND CONSTITUTIONAL AFFAIRS
(2016/C 185 A/02)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Internal Policies of the Union — Directorate for Citizens’ Rights and Constitutional Affairs, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (hereinafter referred to as ‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD14 (2). The basic salary is EUR 13 641,95 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 29 March 2004.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general (3):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s activities (setting objectives and drawing up strategies); taking the decisions needed to achieve the objectives set; assessing services provided with a view to ensuring that high standards are maintained,










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advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,










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cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities,










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acting as authorising officer by subdelegation.




5.   Eligibility (profile required)

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:
(a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce the appropriate character references as to their suitability for the performance of their duties.




(b)   Specific conditions

(i)   Qualifications and professional experience required







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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4), when the normal period of university education is at least three years.










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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.




(ii)   Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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excellent knowledge of the Treaties,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of Parliament’s Secretariat, its organisational set-up and environment, and the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and subordinate provisions,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages

Excellent knowledge of one official language of the European Union (5) and a very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.
(iv)   Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react appropriately to events,










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thoroughness,










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communication skills.




6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 2 June 2016.

Candidates are asked to send, by email only, a personal statement in PDF format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/192/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/192/S) in the subject line, to:
EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
 (7)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council (8).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  The official languages of the European Union are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(6)  http://europass.cedefop.europa.eu/

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L 8, 12.1.2001, p. 1).


ANNEX
DIRECTORATE-GENERAL FOR INTERNAL POLICIES OF THE UNION — DIRECTORATE FOR CITIZENS’ RIGHTS AND CONSTITUTIONAL AFFAIRS
MAIN TASKS
(Staff complement as at the date of publication: 109 officials — 59 AD, 48 AST and 2 AST/SC)






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Directing, coordinating and leading the directorate’s units and departments










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Managing projects










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Representing the directorate on various committees and/or in interinstitutional forums










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Acting as authorising officer by subdelegation




SECRETARIAT OF THE COMMITTEE ON CIVIL LIBERTIES, JUSTICE AND HOME AFFAIRS






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Running the secretariat of the committee (organising committee meetings and coordinator meetings, scheduling, notes for the Chair, minutes, Chair’s correspondence and miscellaneous letters, interinstitutional contacts, etc.),










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs, coordinators and rapporteurs; drafting working documents, draft reports, amendments and voting lists (legislative and non-legislative procedures) and following up ‘comitology’ acts,










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Taking part in interinstitutional dialogue, in particular in connection with first-reading agreements (trilogues),










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Organising public hearings, seminars, missions and delegation visits,










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Liaising with the Fundamental Rights Agency (FRA), the European Monitoring Centre for Drugs and Drug Addiction (EMCDDA), Eurojust, Europol, Frontex, CEPOL, EASO, eu-LISA and the EDPS,










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Maintaining the LIBE committee website and producing the LIBE Newsletter in connection with the area of freedom, security and justice (Title V of the Treaty on the Functioning of the European Union and Annex VI to Parliament’s Rules of Procedure — LIBE powers).




SECRETARIAT OF THE COMMITTEE ON LEGAL AFFAIRS






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Helping MEPs carry out their duties by drafting various documents: working documents, draft reports and opinions (legislative and non-legislative procedures), written and oral contributions, and resolutions, including opinions on legal bases, verification of credentials and legal disputes,










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Running the secretariat of the committee (organising committee meetings, coordinator meetings, meetings with political groups, trilogues, technical meetings, meetings with shadow rapporteurs and working party meetings, scheduling, minutes),










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Organising public hearings, workshops, working parties and committee missions away from the places of work,










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Drafting and administering (reception and registration) correspondence for the chair of the committee and of other bodies,










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Preparing and following votes (drafting and formatting amendments, voting lists and documents adopted),










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Following up delegated acts and implementing measures, and dealing with reasoned opinions from national parliaments,










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Liaising with the other institutions and relevant bodies (in particular the Court of Justice and the European Union Intellectual Property Office (EUIPO)), stakeholders and civil society.




SECRETARIAT OF THE COMMITTEE ON CONSTITUTIONAL AFFAIRS






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Running the secretariat of the committee: organising meetings of the AFCO committee and AFCO coordinators, public hearings, missions, exchanges of views with VIPs, study days, and interparliamentary meetings with representatives of national parliaments; scheduling; minutes,










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Preparing working documents, draft reports and draft opinions (legislative and non-legislative procedures), and interinstitutional agreements; interpreting and applying the Rules of Procedure,










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and rapporteurs (including in connection with the Working Group on Revisiting the Rules of Procedure, projects teams, and shadow rapporteurs),










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Monitoring procedures for implementing the Lisbon Treaty, including external missions, parliamentary meetings and the Conference of Parliamentary Committees for Union Affairs (COSAC),










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Handling internal management and communication (staff meetings, feedback, website, eCommittee, statistics and training),










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Liaising with the other institutions, stakeholders and civil society.




SECRETARIAT OF THE COMMITTEE ON WOMEN’S RIGHTS AND GENDER EQUALITY






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Running the secretariat of the committee (organising committee meetings and coordinator meetings, scheduling, minutes),










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and rapporteurs; drafting working documents, draft reports and draft opinions (legislative and non-legislative procedures),










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Organising public hearings and working-group missions away from the places of work,










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Liaising with the other institutions, stakeholders and civil society; liaising with United Nations agencies and other competent bodies,










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Handling communication (FEMM website, Facebook, newsletter).




SECRETARIAT OF THE COMMITTEE ON PETITIONS






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Summarising and following up petitions — drafting of correspondence, e-petitions, website, FFVs,










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Running the secretariat of the committee (organising committee meetings and coordinator meetings, scheduling, minutes, etc.),










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Communicating with petitioners,










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Liaising with the other institutions (Commission Secretariat-General, and Member State and third-country permanent representations and diplomatic services), stakeholders and civil society,










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Liaising with the European Ombudsman and with national-parliament petitions committees,










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and rapporteurs,










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Drafting working documents and draft reports (legislative and non-legislative procedures).




POLICY DEPARTMENT FOR CITIZENS’ RIGHTS AND CONSTITUTIONAL AFFAIRS






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Providing assistance for Parliament’s authorities and parliamentary-committee secretariats (in-house and external studies and notes, workshops, and notes for the President’s and Secretary-General’s cabinets) in the area of citizens’ rights and constitutional affairs (relevant committees: AFCO, FEMM, JURI, LIBE and PETI),










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Making external expertise available to parliamentary committees (identifying requirements, invitations to tender, assessments); developing exchanges with outside experts, research institutes and universities,










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Updating fact sheets,










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Furthering contacts with DG EPRS, expanding circulation of the work of the policy department and supplementing its working tools,










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Helping to establish a modern IT environment for knowledge management.