Recruitment notice PE/194/S — Director (function group AD, grade 14) — Directorate-General for Infrastructure and Logistics — Directorate for Logistics
Date: 2016-05-24
Institutions: European Parliament
Subjects: administrator, competition (EU), logistics, managing director








CA2016185EN.01003801.xml










24.5.2016   


EN


Official Journal of the European Union


CA 185/38





RECRUITMENT NOTICE PE/194/S
DIRECTOR
(function group AD, grade 14)
DIRECTORATE-GENERAL FOR INFRASTRUCTURE AND LOGISTICS — DIRECTORATE FOR LOGISTICS
(2016/C 185 A/03)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Infrastructure and Logistics — Directorate for Logistics, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (hereinafter referred to as ‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (2). The basic salary is EUR 13 641,95 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 29 March 2004.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties (3) in the light of the guidelines and decisions laid down by the parliamentary authority and the director-general:






—


ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










—


managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










—


planning the directorate’s activities (setting objectives and drawing up strategies); taking the decisions needed to achieve the objectives set; assessing services provided with a view to ensuring that high standards are maintained,










—


advising the director-general, the Secretariat and MEPs in the directorate’s areas of activity,










—


cooperating with the other directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










—


managing and seeing through specific projects likely to involve financial responsibilities,










—


acting as authorising officer by subdelegation.




5.   Eligibility (profile required)

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:
(a)   General conditions

Under Article 28 of the Staff Regulations, candidates must:






—


be a national of one of the European Union’s Member States,










—


enjoy full rights as a citizen,










—


have fulfilled any obligations imposed on them by the laws on military service,










—


produce the appropriate character references as to their suitability for the performance of their duties.




(b)   Specific conditions

(i)   Qualifications and professional experience required







—


A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is 4 years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year (4), when the normal period of university education is at least 3 years.










—


At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least 6 years performing managerial duties.




(ii)   Knowledge required







—


excellent general knowledge of European affairs,










—


excellent grasp of internal, national and international political issues,










—


excellent knowledge of the Treaties,










—


very good understanding of the different cultures represented in the European institutions,










—


excellent knowledge of Parliament’s Secretariat, its organisational set-up and environment and the various players involved,










—


excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










—


excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










—


excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s internal rules and subordinate provisions,










—


very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










—


excellent knowledge of management techniques.




(iii)   Knowledge of languages

Excellent knowledge of one of the European Union’s official languages (5) and a very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.
(iv)   Skills required







—


a flair for strategy,










—


leadership qualities,










—


forward-planning skills,










—


ability to react appropriately to events,










—


thoroughness,










—


communication skills.




6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to who should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At that stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

12.00 (noon), Brussels time, on 2 June 2016.
Candidates are asked to send, by email only, a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice PE/194/S’) and a curriculum vitae (in Europass format (6)), quoting the reference number for the procedure (PE/194/S) in the subject line, to:
EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
 (7)
. These documents will not be returned.

Personal data which candidates provide for the purposes of this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council (8).


(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment the official will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

(3)  For description of main tasks, see annex.

(4)  This year of experience will not be taken into account when assessing the professional experience required under the next indent.

(5)  The official languages of the European Union are as follows: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(6)  http://europass.cedefop.europa.eu/

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L 8, 12.1.2001, p. 1).


ANNEX
DIRECTORATE-GENERAL FOR INFRASTRUCTURE AND LOGISTICS — DIRECTORATE FOR LOGISTICS
MAIN TASKS
(Staff complement as at the date of publication: 155 officials — 12 AD, 140 AST and 3 AST/SC — and 159 Article 3a CEOS contract staff members)






—


Directing, coordinating and supervising the directorate’s units and departments.










—


Managing projects.










—


Representing the directorate on various in-house committees and/or in interinstitutional forums.










—


Acting as authorising officer by subdelegation.




TRANSPORT OF PERSONS UNIT






—


Providing cars with drivers for Members and VIPs, delegations, directors-general, political group chairs, the President, the former President, the Secretary-General and the Deputy Secretary-General.










—


Managing framework contracts with external contractors (transport of persons).










—


Liaising with federal, regional and municipal authorities in connection with the transport of persons and mobility at the three places of work.










—


Acting as authorising officer by subdelegation for the relevant transport heading in the budget and organising invitations to tender.




CONFERENCE USHERS UNIT






—


Providing usher services for all meetings of Parliament bodies, including plenary sittings.










—


Coordinating conference usher services.










—


Providing assistance during official and other events and providing specific and ad hoc assistance.










—


Putting up official notices and setting out cordons and signs.










—


Organising third-party events held in Parliament.




PURCHASES, MANAGEMENT OF GOODS AND INVENTORY UNIT
This unit comprises the three following services: the Inventory Service, the Stores and Warehouses Service and the Purchases Service. The unit’s main tasks are as follows:






—


Purchasing and managing all of Parliament’s furniture at the three places of work and the information offices.










—


Recording items in the inventory and managing stocks at the three places of work and the information offices.










—


Providing office supplies and managing Parliament’s photocopiers.










—


Managing contracts with outside service providers and invitations to tender (purchase, replacement and repair of furniture, photocopiers, work clothes, smaller items of office equipment and tools, office supplies, etc.).










—


Acting as authorising officer by subdelegation for the movable property headings in the budget.




CATERING AND STAFF SHOP UNIT






—


Managing the unit and coordinating catering and staff shop services.










—


Managing the appropriations available under the catering, supplies and equipment headings in the budget; drawing up and entering in the system expenditure authorisations (invoice checking), expenditure commitments and recovery orders and dealing with assigned revenue.










—


Supervising the subcontractors providing all the catering services at the three places of work, monitoring and checking contract performance, checking deliveries and new facilities and implementing and enforcing EMAS standards.










—


Drawing up specifications and implementing administrative procedures for purchases of catering and staff shop equipment and for the provision of services by outside firms.










—


Running the staff shop in Luxembourg, carrying out operational tasks, overseeing the shop’s accounts and administering the imprest account.










—


Confirming individual bookings for ‘bespoke’ catering services.




OFFICE ALLOCATION AND MOVES UNIT
This unit comprises the two following services: the Logistics Service and the Moves Service. The unit’s main tasks are as follows:






—


Running the Service Desk for Members, providing staff for removals, allocating offices and managing office space.










—


Budgetary management (carrying out all budget transactions, drawing up specifications, purchasing equipment, monitoring outside contracts).










—


Chairing and providing secretarial services for working parties dealing with major removals.










—


Drafting EMAS reports.










—


In cooperation with the inventory property managers (GBIs) in the directorates-general and the political groups’ local property managers (LPMs), allocating offices, managing office space at the three places of work (including the updating of plans), allocating furniture and supervising furniture exchanges.










—


Proposing updates to the rules governing space and furniture allocation.










—


Providing property and furniture removal, transport and handling services at and away from the three places of work, including in connection with political group external missions.










—


Distributing mail between the three places of work and the sorting rooms in the central and outlying buildings.










—


Carrying out administrative tasks (planning of work, coordination with other departments, supervision of outside firms, etc.).










—


Coordinating, and providing assistance and handling services for, meetings and events.










—


Monitoring the purchase and maintenance of commercial vehicles, trunks and transport and handling equipment.




MAIL USHERS UNIT






—


Coordinating mail usher services.










—


Distributing mail at the three places of work.










—


Running the cloakrooms in Strasbourg.










—


Providing assistance to the Visitors’ Service (Directorate-General for Communication).










—


Coordinating operations with other directorates-general and departments.




ONE-STOP SHOP FOR MEMBERS UNIT






—


Helping Members to get in touch by telephone, email or in person with the various departments in Parliament’s Administration, and making sure that they receive a reply within the time limits set by the Bureau decision governing such matters.










—


Fostering a common culture of high-class service provision for Members.










—


Fostering inter-departmental cooperation between the directorates-general.










—


Carrying out quality control operations and ‘customer’ satisfaction surveys.