Resolution (EU) 2016/1520 of the European Parliament of 28 April 2016 with observations forming an integral part of the decision on discharge in respect of the implementation of the budget of the European Fisheries Control Agency for the financial year 2014
Date: 2016-04-28
Institutions: European Parliament
Subjects: European Fisheries Control Agency, budgetary discharge, financial year, general budget (EU)








L_2016246EN.01024701.xml










14.9.2016   


EN


Official Journal of the European Union


L 246/247








            RESOLUTION (EU) 2016/1520 OF THE EUROPEAN PARLIAMENT
         
of 28 April 2016
         
with observations forming an integral part of the decision on discharge in respect of the implementation of the budget of the European Fisheries Control Agency for the financial year 2014


THE EUROPEAN PARLIAMENT,






—


having regard to its decision on discharge in respect of the implementation of the budget of the European Fisheries Control Agency for the financial year 2014,










—


having regard to Rule 94 of and Annex V to its Rules of Procedure,










—


having regard to the report of the Committee on Budgetary Control and the opinion of the Committee on Fisheries (A8-0104/2016),










A.


whereas, according to its financial statements, the final budget of the European Fisheries Control Agency (the ‘Agency’) for the financial year 2014 was EUR 9 217 150; whereas the entire budget of the Agency derives from the Union budget;










B.


whereas the Court of Auditors (the ‘Court’) in its report on the annual accounts of the European Fisheries Control Agency for the financial year 2014 (the ‘Court’s report’), has stated that it has obtained reasonable assurances that the Agency’s annual accounts are reliable and that the underlying transactions are legal and regular;






Follow-up of 2013 discharge









1.


Notes from the Court's report that regarding two comments made in the Court's 2013 report, corrective actions were taken and both the comments are now marked in the Court's report as ‘Not Applicable’;





Budget and financial management









2.


Notes that budget monitoring efforts during the financial year 2014 resulted in a budget implementation rate of 99,09 %, attaining the Agency's target and representing an increase of 0,45 % compared to 2013; notes furthermore that the payment appropriations execution rate was at 88,43 %, attaining the Agency's target and representing an increase of 4,58 % compared to 2013;












3.


Stresses the need to evaluate the possibility of increasing appropriations for the Agency's operations in future years;





Commitments and carry-overs









4.


Notes with satisfaction the rates of committed appropriations carried over realised by the Agency; notes in particular that the rate of carry-overs for Title II (administrative expenditure) and Title III (operational expenditure) were at 25 % and 30 % respectively, representing a decrease of 13 % for each Title compared to the year 2013;












5.


Welcomes the rate of cancelled commitments carried forward from the year 2013 which was at 4,3 %, representing a reduction of 46 % compared to the rate from the previous year;





Transfers









6.


Takes into consideration that the amount of EUR 360 233 was transferred from Title I to Title II; acknowledges that the synergies in the organisation of meetings and the increase in remote coordination and reduction in missions of the Agency’s staff allowed the surplus budget to be dedicated to other budget lines;












7.


Calls on the Agency to keep the level of committed appropriations carried over to the following year as low as possible, and to disclose transfers of appropriations to other budget headings, in order, in so doing, to comply with its duty of accountability;





Prevention and management of conflicts of interest and transparency









8.


Notes that the Agency adopted its policy on the prevention and management of conflicts of interest in October 2014; observes that the conflicts of interest policy requests that the Agency’s Administrative Board members and its management staff provide a declaration of conflicts of interest; notes that the declarations of conflicts of interest signed by the Agency’s Administrative Board members and its management staff were made publicly available; takes note that the publication of the CVs of the Agency’s management staff was declared to be optional under the conflicts of interest policy and that all four members of the Agency’s management provided their CVs for publication; encourages the Agency’s Administrative Board members to submit without delay their declarations of conflicts of interest for further publication on the Agency’s website in order to act on the Agency's duties of transparency and accountability;












9.


Calls on those Union institutions and agencies which have introduced codes of conduct, including Parliament, to step up their implementation measures, such as checks of declarations of financial interests;





Internal controls









10.


Notes with satisfaction that the Agency carried out a risk assessment with a view to increasing efficiency in processing financial transactions, which concluded that the verification and authorisation processes for certain low-value transactions could be merged; notes that a reduced validation workflow for those transactions was implemented in August 2014; notes furthermore that the Agency defined a quarterly ex post verification methodology, subjecting the financial transactions not being verified ex ante to a formal ex post verification procedure; welcomes the fact that the first ex post verification exercise completed in November 2014 resulted in a projected error rate of 0,25 %;












11.


Welcomes the initiative of the Agency to monitor exceptions to and deviations from the established policies and procedures regardless of the amount concerned, ensuring that those exceptions and deviations are properly justified and documented;












12.


Notes that at the end of 2014 the Agency had complied with 10 Internal Control Standards (ICS), and that it was partially compliant with five ICS and not compliant with one ICS; calls on the Agency to inform the discharge authority on the implementation status of those ICS;





Internal audit









13.


Notes that the Commission’s Internal Audit Service (IAS) audited the Agency in line with the IAS Strategic Audit Plan 2013-2015, and that it issued six recommendations with one rated as ‘Very Important’; notes that the Agency drafted a comprehensive action plan to address those recommendations; calls on the Agency to report to the discharge authority on the implementation status regarding those recommendations;





Performance









14.


Notes the efforts made by the Agency to ensure that control activities are suitably coordinated and structured in the Member States, in particular through different steps agreed with the Member States and the Commission within the framework of the Agency’s Regional Steering Groups;












15.


Takes note of two critical risks identified by the Agency in its 2014 annual risk assessment exercise; acknowledges from the Agency that for each risk it defined an action plan in order to ensure mitigation up to an acceptable level of residual risk; notes with satisfaction that during 2014 no prominent risks materialised;












16.


Acknowledges that the Agency has to implement new tasks in the common fisheries policy (CFP) with a budget frozen at 2013 levels and a decrease in staff, and stresses the need for gender balance among the staff;












17.


Points out that the policy objectives of the reformed CFP mean that control and coordination of those objectives play a crucial role and that it is therefore necessary to enhance the financial and human resources available to the Agency;












18.


Welcomes the efforts made by the Agency, within the context of increasing challenges, to strengthen its business model through rationalisation, simplification and streamlining the organisation;





Other comments









19.


Notes that the Agency is committed to having in place a section of its website presenting the Agency in all the official languages of the Union and that, in view of the location of its seat, Galician has been included as the local language; encourages the Agency to proceed, within the limits of available resources, in order to enhance its visibility and reputation;












20.


Calls on the Agency to enhance its procedures and practices aimed at safeguarding the financial interests of the Union and to actively contribute to a results-oriented discharge process;












21.


Notes the efforts made by the Agency in order to train Union inspectors, Member States and third countries officials, which has led to a considerable rise in the number of trained officials participating in inspections coordinated by the Agency within the framework of joint development plans; notes moreover that there was an increase in such inspections to around 12 700, with more than 700 suspected infringements detected during 2014;












22.


Acknowledges the important contribution to implementation of the objectives of the reformed CFP made by the Agency; welcomes the Agency's close engagement with the Member States to organise the monitoring of the landing obligation by improving the control and surveillance of fisheries activities, brokering cooperation, promoting interoperability and building common capacities;












23.


Recalls the importance of strengthening the Agency's mandate so as to put in place joint operational activities with other Union agencies in the maritime sector in order to prevent disasters at sea and to coordinate the functions of European coastguards;












24.


Refers, for other observations of a cross-cutting nature accompanying its decision on discharge, to its resolution of 28 April 2016 (1) on the performance, financial management and control of the agencies.






(1)  Texts adopted, P8_TA(2016)0159 (see page 447 of this Official Journal).