Notice of vacancy CONS/AD/120
Date: 2016-02-19
Institutions: Council of the European Union
Subjects: administrator, building, competition (EU), logistics, secretariat of an Institution








CA2016064EN.01000101.xml










19.2.2016   


EN


Official Journal of the European Union


CA 64/1





Notice of vacancy CONS/AD/120
(2016/C 064 A/01)

GENERAL INFORMATION







Department


Directorate-General A, Directorate for Buildings and Logistics




Place of work


Brussels




Title of post



Director of Buildings and Logistics





Function group and grade


AD 14




Security clearance required


SECRET UE/EU SECRET





DEADLINE FOR APPLICATIONS




11 March 2016






WHO WE ARE

The General Secretariat of the Council (GSC) assists the Council of the EU and the European Council. Within the Directorate General for Administration (DG A), DG A2 is headed by a Deputy Director-General in charge of protocol, meetings, buildings and logistics. In practice, DG A2 is responsible for making services and infrastructures (except for IT) available to the European Council, its President, the Council and its bodies as well as the GSC to ensure that their activities proceed smoothly and efficiently. DG A2 is comprised of two directorates: the Directorate for Protocol and Meetings (DGA 2A) and the Directorate for Buildings and Logistics (DGA 2B). DGA 2B — for which we are recruiting a Director — consists of three units: Buildings, Logistics and Finance. Its mission is to provide the material infrastructures (buildings, installations and technical equipment) and logistic services (fitting out, removals, transportation) which enable the European Council, the Council, its bodies and the GSC to carry out their functions in all situations and circumstances, including in extraordinary situations of emergency or crisis. DG A2B is responsible for a budget of approximately €60 million as well as an important number of service contracts and must ensure the purchase of goods and services according to set procedures.

WHAT WE ARE LOOKING FOR

We are recruiting a manager, possessing leadership skills, to guide and motivate a team of 155 staff members, who operates mostly in technical areas, within an international and multilingual environment.
The manager will provide direction and management oversight of facilities, logistical projects and operations including engineering, renovations, construction, maintenance, space planning and inventory management and will advise on the Council’s building and environmental policy and on technical choices with a high financial impact.
The successful candidate will be dealing with complex issues both from a technical and a legal point of view and have the responsibility of managing an important budget. A good general understanding of technical issues related to buildings and logistics as well as a strong ability to deliver value for money constitute essential skills for this post, together with ability for sound and effective decision-making. The job holder will also manage relations with suppliers and with local authorities operating in the area of urban and environmental planning. Consequently strong communication skills as well as the ability to reach compromises are key in this position.
The ideal candidate will possess a professional background in high-level management positions, in an international environment, and a combination of education, experience and training in several of the following areas: management of large scale projects, infrastructures, buildings management, engineering, architecture, construction management, development of environmentally sustainable and green policies.
Given that the GSC encourages a culture of mobility, candidates should be willing and able to work in different areas of activity during their career.

OVERALL PURPOSE OF THE JOB







—


Under the authority of the Director-General/Deputy Director-General, manage his/her Directorate and advise in the areas within its remit










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Provide high-level policy and procedural advice, analyses and recommendations, orally and in writing, to senior managers and the Secretary-General, the presidencies of the European Council and of the Council, on all matters falling within the Directorate’s remit










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Provide strategic leadership and develop policies, concepts and innovative solutions on all matters within the remit of the Buildings and Logistics Directorate





TASKS







—


Under the authority of the Director-General/Deputy Director-General, manage his/her Directorate, organise its activities and support and motivate staff in their work










—


Define the objectives to be met and contribute to meeting them by establishing the Directorate’s work programme and ensuring the appropriate monitoring of its implementation










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Represent his/her service at Director level both within the GSC and externally, in particular in its relations with the rotating Presidency, and with the other institutions










—


Ensure the quality of the services and products delivered by the Directorate










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Ensure professional management of the Directorate’s resources










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Ensure effective communication and cooperation, both within the Directorate and with other GSC services










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Provide professional advice at the highest level on the Council’s building and environmental policy and on technical choices with a high financial impact










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Drive initiatives and policies aiming at improving GSC environmental sustainability










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Establish close relations with external stakeholders (the host country’s administrations, ministries and other departments) operating in the area of urban and environmental planning










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Ensure professional reporting and sound management of the Directorate’s budget










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Supervise a large number of contractors in extremely varied areas (cleaning, HVAC techniques, electricity, lifts, security)










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Ensure that the rules and procedures to be applied in the relevant fields of the Directorate are respected





JOB ENVIRONMENT







—


Workplace: Justus Lipsius and other Council and European Council buildings





SPECIFIC COMPETENCIES


Professional competencies







—


Given that French and English are used extensively for internal communication within the GSC, a good knowledge of French and English and the ability to communicate in both languages is required. Knowledge of other official languages of the EU is an asset (1).










—


Good understanding of the environmental challenges










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Awareness of the principles governing the attribution and management of contracts in the EU public sector










—


Awareness of the budgetary and/or financial rules and procedures in the EU Institutions










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Good knowledge in the field of buildings and offices management










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Ability to pursue and implement solutions to attain the best mix of quality and effectiveness, for the least spending










—


Ability to identify and prioritise key issues





Performing tasks and achieving results







—


Strong capacity for planning and organising work and delivering results (key competency)










—


Strong project management skills










—


Ability to innovate and streamline business processes





Personal qualities







—


Ability to work in different areas of activity during one’s career in the GSC





Interpersonal skills







—


Very good interpersonal communication skills, with the ability to build trusting working relationships with relevant internal and external stakeholders at senior level





Management Competencies







—


Management of work and resources, organisational awareness, decision-making, leadership & staff development





WHO CAN APPLY

Applicants must fulfil the following conditions for admission at the time of applying:






a)



General conditions







—


be nationals of one of the Member States of the European Union;










—


enjoy their full rights as citizens;










—


have fulfilled any obligations imposed by the laws concerning military service.














b)



Specific conditions







—


have completed a full university education attested by a diploma (2);










—


have at least 15 years professional experience out of which at least five years professional experience in charge of a large administrative entity, and have effectively exercised management and organisational responsibilities









REMARKS







—


The General Secretariat of the Council is an equal opportunities employer and welcomes applications from male and female candidates from the broadest possible geographical basis amongst the EU Member States. The GSC offers measures to reconcile professional and private life and can provide adjustments at the workplace for persons with disabilities (for more information see Annex I). Given the low representation of women at the higher management levels, it would particularly welcome applications from female candidates for this position.










—


This post requires security clearance allowing access to classified documents (SECRET EU/EU SECRET level). Those applying for the post will be understood to be prepared to undergo security screening under Council Decision 2013/488/EU (3). Appointment to the post will only take effect on condition that the selected candidate has obtained a valid security clearance certificate. A candidate without security clearance will be offered a temporary contract until the result of the security clearance procedure is obtained.










—


The advisory selection board will be supported by an assessment centre. The reports established by the assessment centre will remain valid for two years.
The advisory selection board will initially evaluate and compare the qualifications, experience and motivation of all the applicants. Based on that comparative assessment, the advisory selection board will shortlist the most suitable candidates, in their opinion, to be invited to the first interview. As this first selection is based on a comparative assessment of the applications, the fulfilment of the requirements of this vacancy does not guarantee invitation to the first interview. Among the interviewed candidates, the advisory selection board will pre-select candidates to attend an assessment centre run by external recruitment consultants, as well as a second interview with the advisory selection board.
The provisional planning of the selection is as follows:






—


It is expected that candidates selected for the interviews will be informed by 7 April 2016;










—


The first interviews are foreseen to take place in the week of 11 April 2016;










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The assessment centre is foreseen for the week of 18 April 2016;










—


The second round of interviews is foreseen for the week of 25 April 2016.














—


Post published in accordance with Article 29 § 2 of the Staff Regulations (senior management post).





HOW TO APPLY

The closing date for applications is 11 March 2016.
Applications should be sent by email to: Selection.of.Officials-Applications.Management.Posts@consilium.europa.eu no later than the closing date.
In order to be valid, applications must include:






a)


the application form (Annex IV) duly completed and dated; the electronic application form can be found on the Council’s website under the following link: http://www.consilium.europa.eu/en/general-secretariat/jobs/job-opportunities/










b)


a letter of motivation accompanied by a detailed curriculum vitae, in English or French, preferably in the Europass format (http://europass.cedefop.europa.eu), covering the applicant’s entire career, listing, inter alia, the applicant’s qualifications, language knowledge, experience, and current duties; and










c)


photocopies of diplomas certifying education and photocopies of documents and certificates relating to professional experience. Supporting documents must come from a third party and it is not sufficient simply to send the CV mentioned in (b).




All supporting documents attached to the application must be in word text, pdf or jpg format, named (in EN or FR) and numbered in sequence (Annex 1, 2, etc.). A list of all annexes must also be attached. Applications that arrive via cloud based data storage solution or file-share platforms will not be considered.
The candidate selected for the post will be asked to provide the originals of the aforementioned documents.

RE-EXAMINATION OF APPLICATIONS

The procedures relating to requests for review, appeals and referral to the European Ombudsman are set out in Annex II to this vacancy notice.

DATA PROTECTION

The rules governing the processing of personal data in connection with this selection procedure are set out in Annex III to this vacancy notice.


(1)  The languages of the EU are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, Irish, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish.

(2)  Article 5(3) of the Staff Regulations of Officials of the European Union (the Staff Regulations) require applicants to have at least:






(i)


a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or










(ii)


a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years.





(3)  OJ L 274, 15.10.2013, p. 1.


ANNEX I

Equal Opportunities in the General Secretariat of the Council

As an employer, the GSC is responsible for ensuring equality of opportunity between men and women and for prohibiting discrimination on any grounds.
The main aims of its Equal Opportunities policy are to:






—


ensure that its human resources and personnel management policies respect the principles of equality and non-discrimination;










—


achieve a balanced representation of men and women, especially in management posts;










—


improve the situation of persons with disabilities, in terms of accessibility of its buildings and a work environment that is inclusive and adapted to their needs:

Adjustments for people with disabilities (‘reasonable accommodation’) may involve the rearrangement of duties or responsibilities, provision of technical aids and other adjustments to the working environment. Such measures will be taken unless they would impose an undue burden on the resources of the institution.











—


protect its staff from harassment at work;










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take into account the needs of staff to strike a balance between their work and family commitments by offering a good package of family-friendly measures, including flexitime, telework and job-sharing.





Work-life balance measures

A Flexitime system operates throughout the GSC in accordance with a 40-hour working week, flexileave being possible for non-managerial staff. In many job environments, an individual timetable, falling within the framework hours of 07.00 to 20.00, can be agreed.

Part-time work can be granted, for example to care for a dependent child up to the age of 12, or 14 when the official is a single parent.

Statutory maternity leave is twenty weeks and on return to work up to two hours per day can be granted for breastfeeding. Fathers have the right to paid paternity leave of ten days. Parental leave of up to six months per child, or up to twelve months for single parents, can be granted with a flat-rate allowance. In the case of serious illness or disability of a child, maternity, paternity and parental leaves are longer. Family leave with a flat-rate allowance is also possible in the case of family members with a serious illness or disability. Special leave is granted in such cases as marriage, birth or adoption of a child, and death or serious illness of a family member. In exceptional circumstances, unpaid leave on personal grounds (CCP) can be accorded.
Depending on tasks and job environment, teleworking may be possible under the standard teleworking scheme (60 % at home and 40 % at the office) or under the occasional teleworking scheme (up to 20 days per year).
The following childcare facilities are available for staff with children, according to priority criteria: GSC crèche for children from 0-4 years, after-school care and holiday-time facilities organised by the European Commission and after-school activities at the European schools.

For further information, send an email to: egalite-des-chances@consilium.europa.eu




ANNEX II
REQUEST FOR REVIEW — APPEALS PROCEDURES — COMPLAINTS TO THE EUROPEAN OMBUDSMAN
If, at any stage of the selection procedure, you consider that a decision adversely affects you, you may use the following means:






—



Request for review of the decisions taken by the advisory selection board

Within ten days of the date of the letter notifying you of a decision taken by the advisory selection board, you may submit a written request for a review of such a decision, setting out the reasons for your request, to:





Council of the European Union




Office for Selection of Officials




Rue de la Loi/Wetstraat 175




1048 Bruxelles/Brussel




BELGIQUE/BELGIË




Email address: Selection.of.officials@consilium.europa.eu














—



Appeal procedure







—


You may lodge a complaint against a decision of the Appointing Authority, under Article 90(2) of the Staff Regulations of Officials of the European Union, within 3 months of the notification of the decision, to:





Council of the European Union




Advisers Unit, DGA 1




Rue de la Loi/Wetstraat 175




1048 Bruxelles/Brussel




BELGIQUE/BELGIË














—


You may submit a judicial appeal under Article 91 of the Staff Regulations to:





European Union Civil Service Tribunal




Rue du Fort Niedergrünewald




2925 Luxembourg




LUXEMBOURG


















—



Complaints to the European Ombudsman

Like any other citizen of the Union, you may lodge a complaint with:





The European Ombudsman




1 avenue du Président Robert Schuman — BP 403




67001 Strasbourg Cedex




FRANCE




under Article 228(1) of the Treaty on the Functioning of the European Union and in accordance with the conditions laid down in Decision 94/262/ECSC, EC, Euratom of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman’s duties (1).
You should note that complaints lodged with the European Ombudsman have no suspensive effect on the period of time laid down in Article 90(2) and Article 91 of the Staff Regulations for the lodging of complaints or appeals with the European Union Civil Service Tribunal under Article 270 of the Treaty on the Functioning of the European Union.






(1)  OJ L 113, 4.5.1994, p. 15.



ANNEX III
DATA PROTECTION
As the institution responsible for organising the selection procedure, the General Secretariat of the Council ensures that applicants’ personal data are processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the institutions and bodies of the European Union and on the free movement of such data (1).
The legal basis for the selection procedure is the Staff Regulations of Officials of the European Union and the Council Decision of 23 September 2013 on the security rules for protecting EU classified information (2013/488/EU). The selection procedure is conducted under the responsibility of the Human Resources Directorate (DG A 1A), Staffing and Mobility Unit, and the controller is the head of that unit. The information provided by the applicants will be accessible to members of the office for the selection of officials and their superiors, to members of the Advisory Selection Committee, and, if necessary, to the legal advisers’ unit. Administrative information identifying the candidate and/or the practical organisation of the procedure may be forwarded to an assessment centre.
The purpose of the processing operation is to collect data identifying all the applicants for a post with the Secretariat General of the Council and to select one of those applicants.
The data in question are:






—


personal data which make it possible to identify the applicants (surname, first name, date of birth, sex, nationality);










—


information supplied by the applicants to facilitate the practical organisation of the procedure (postal address, email address, telephone number);










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information supplied by the applicants to make it possible to assess whether they meet the admission conditions laid down in the notice of vacancy (nationality; languages; applicants’ qualifications and the year they were awarded, type of diploma/degree, name of awarding institution, professional experience);










—


where applicable, information on the type and duration of applicants’ security clearance;










—


the results of the selection tests taken by the applicants, including the evaluations drawn up by the assessment centre’s advisers on behalf of the selection board.




The processing begins on the date of receipt of the application. Applications are filed and stored in archives for two years.
All applicants may exercise their right of access to and right to rectify personal data. Substantiated requests should be emailed to the office for selection of officials at: Selection.of.officials@consilium.europa.eu
Applicants may have recourse at any time to the European Data Protection Supervisor (edps@edps.europa.eu).


(1)  OJ L 8, 12.1.2001, p. 1.



ANNEX IV