Recruitment notice PE/187/S — Director (Function group AD, grade 14) — Directorate-General for External Policies of the Union — Directorate for Committees
Date: 2015-09-01
Institutions: European Parliament
Subjects: European Parliament, administrator, competition (EU), managing director








CA2015287EN.01000101.xml










1.9.2015   


EN


Official Journal of the European Union


CA 287/1





RECRUITMENT NOTICE PE/187/S
DIRECTOR
(Function group AD, grade 14)
DIRECTORATE-GENERAL FOR EXTERNAL POLICIES OF THE UNION — DIRECTORATE FOR COMMITTEES
(2015/C 287 A/01)
 
1.   Vacant post

The President of the European Parliament has decided to open the procedure for filling the post of director
 (1) (AD, grade 14) in the Directorate-General for External Policies of the Union — Directorate for Committees, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (2) (hereinafter referred to as ‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be to grade AD 14 (3). The basic salary is EUR 13  322,22 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament’s Bureau on 29 March 2004.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament’s places of work and elsewhere.
2.   Place of employment

Brussels. This post may be transferred to one of Parliament’s other places of work.
3.   Equal opportunities

The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description

As a senior official, the director will be required to perform the following duties, in the light of the guidelines and decisions laid down by the parliamentary authority and the Director-General (4):






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ensuring that a large department in Parliament’s Secretariat, comprising several units covering the directorate’s areas of activity, runs smoothly,










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managing, leading, motivating and coordinating teams of staff; optimising the use of the directorate’s resources to provide a high-quality service (organisation, management of human and budget resources, innovation, etc.) in its areas of activity,










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planning the directorate’s activities (setting objectives and drawing up strategies); taking the decisions needed to achieve the objectives set; assessing services provided with a view to ensuring quality,










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advising the Director-General, the Secretariat and MEPs in the directorate’s areas of activity,










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cooperating with the various directorates in the Secretariat, representing Parliament and negotiating contracts and agreements in the directorate’s areas of activity,










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managing and seeing through specific projects likely to involve financial responsibilities;










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acting as authorising officer by subdelegation.




5.   Eligibility (profile required)

The selection procedure is open to candidates who meet the following conditions on the closing date for applications:






(a)



General conditions

Under Article 28 of the Staff Regulations, you must:






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be a national of one of the European Union’s Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on you by the laws on military service,










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produce the appropriate character references as to your suitability for the performance of the duties concerned.














(b)



Specific conditions







(i)



Qualifications and professional experience required







—


A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or
a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5), when the normal period of university education is at least three years.










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At least 12 years’ professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.














(ii)



Knowledge required







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Excellent general knowledge of European affairs,










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excellent grasp of internal, national and international political issues,










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excellent knowledge of the Treaties,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of Parliament’s Secretariat, its organisational set-up and environment, and the various players involved,










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excellent knowledge of Parliament’s Rules of Procedure, legislative procedures and internal rules and working methods,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on them,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its Rules of Application, and of Parliament’s Internal Rules and subordinate provisions,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.














(iii)



Knowledge of languages

Excellent knowledge of one official language of the European Union (6) and very good knowledge of at least one other is required.
The Advisory Committee for the Appointment of Senior Officials will take knowledge of other official languages of the European Union into account.










(iv)



Skills required







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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react to events,










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thoroughness,










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communication skills.












6.   Selection procedure

To assist the appointing authority in its choice, the Advisory Committee for the Appointment of Senior Officials will draw up a list of candidates and make a recommendation to Parliament’s Bureau as to which persons should be called for interview. The Bureau will adopt the list, and the Committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
7.   Applications

The deadline for applications is:

15 September 2015 at midnight, Brussels time.
Candidates are asked to send by email only a personal statement in pdf format (marked ‘For the attention of the Secretary-General of the European Parliament, Recruitment Notice No PE/187/S’) and a curriculum vitae (in Europass (7) format), quoting the reference number for the procedure (PE/187/S) in the subject line of the message, to:
EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of dispatch of the email will be taken to be the date and time of submission of the application.

Scanned documents must be legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities
 (8)
. These documents will not be returned.

Personal data which you provide for the purposes of this selection procedure will be processed in accordance with Regulation (EU) No 45/2001 of the European Parliament and of the Council (9).


(1)  Any reference in this notice to a person of the male sex must be deemed also to constitute a reference to a person of the female sex, and vice versa.

(2)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1), as amended by Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(3)  On recruitment the official will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

(4)  For a description of the main tasks, see the annex.

(5)  This year of experience will not be taken into account when evaluating the professional experience stipulated in the next indent.

(6)  The official languages of the European Union are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data (OJ L 8, 12.1.2001, p. 1).


ANNEX

DG EXTERNAL POLICIES


DIRECTORATE FOR COMMITTEES


MAIN TASKS


(Entity comprising 81 staff, 47 AD and 34 AST)







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Directing, coordinating and supervising the Directorate’s units and departments










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Acting as authorising officer by subdelegation










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Representing the Directorate on various committees and/or in interinstitutional forums










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Deputising for the Director-General in his/her absence










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Organising the Parliamentary Conference on the World Trade Organisation (WTO) and its steering committee










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Maintaining relations with other multilateral bodies: Inter-Parliamentary Union (IPU), Parliamentary Assembly of the Organisation for Security and Cooperation in Europe (OSCE)










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Maintaining relations with other institutions, in particular with the Commission, the Council, the European External Action Service (EEAS) and the embassies










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Attending numerous internal and interdepartmental coordination meetings and meetings of European Parliament bodies (Conference of Presidents, Conference of Committee Chairs, Conference of Delegation Chairs)










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Organising (preparing and following up) departmental meetings (director + heads of unit in Directorate A)










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Managing projects





SECRETARIAT OF THE COMMITTEE ON FOREIGN AFFAIRS (AFET)







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Running the committee secretariat: organising meetings, coordinators’ meetings, scheduling, minutes, organising the Sakharov Prize in cooperation with the Subcommittee on Human Rights (DROI), the Committee on Development (DEVE) and the Human Rights Actions Unit (HRAC); running the secretariat for five working parties (EU-United Nations relations, southern neighbourhood, eastern partnership, external financial instruments and Western Balkans);
drafting working documents/draft reports (legislative and non-legislative procedures) and monitoring acts adopted under ‘comitology’










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Helping MEPs, by means of written and oral contributions, to carry out their duties as chairs, vice-chairs and rapporteurs










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Organising public hearings, conferences, missions by ad hoc delegations, etc.










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Liaising with the other European institutions, the European External Action Service (EEAS), the diplomatic missions accredited to the European Union and non-EU countries and with the United Nations, the Inter-Parliamentary Union (IPU), the Organisation for Security and Cooperation in Europe (OSCE), the Parliamentary Assembly (PA) and the Regional Cooperation Council in the Western Balkans










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Coordinating the work of the committee and its two subcommittees (Security and Defence (SEDE) and Human Rights (DROI))










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Coordinating the work of the committee and that of the joint parliamentary committees and interparliamentary delegations, including ad hoc delegations and election observation missions within its area of responsibility










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Coordinating between the committee and internal political and administrative bodies (plenary, Conference of Presidents, Conference of Committee Chairs (CCC), Bureau, etc.)





SECRETARIAT OF THE SUBCOMMITTEE ON SECURITY AND DEFENCE (SEDE)







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Running the subcommittee secretariat: organising meetings, coordinators’ meetings, minutes, etc.










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Assisting rapporteurs for the Committee on Foreign Affairs in the areas of security and defence










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Liaising with Commission, the Council and the European External Action Service in the field of the Common Security and Defence Policy (CSDP)










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Organising hearings










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Drafting working documents and notes (including for the Notes for the Chair)










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Organising missions by the subcommittee










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Assisting the delegation for relations with the NATO Parliamentary Assembly (meetings, travel) and liaising with its secretariat





SECRETARIAT OF THE SUBCOMMITTEE ON HUMAN RIGHTS (DROI)/HUMAN RIGHTS ACTIONS UNIT







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Running the subcommittee secretariat: organising meetings, public hearings, meetings of the Enlarged Bureau, minutes, working party on external financial instruments










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Assisting rapporteurs for the Committee on Foreign Affairs in the area of human rights; drawing up three own-initiative reports at the same time; assisting the Committee on Foreign Affairs (AFET) and the Committee on Development (DEVE), joint assemblies, joint parliamentary committees and interparliamentary delegations in the area of human rights; Sakharov Prize (in cooperation with the new Human Rights Actions Unit, the office of the President of the European Parliament and all the directorates-general concerned)










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Organising missions outside the places of work










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Contributing to the urgent procedure (Rule 135 of Parliament’s Rules of Procedure) and following up resolutions on human rights adopted by Parliament










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Following up letters sent by the President of Parliament and the chairs of the AFET committee and the DROI subcommittee in support of individuals, drafting working documents and notes (in cooperation with the policy department)










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Cooperating with the European institutions, Council of Europe, United Nations, OSCE and Member States in the area of human rights and liaising and exchanging information with non-governmental organisations (NGOs)










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Receiving and escorting human rights delegations visiting Parliament





SECRETARIAT OF THE COMMITTEE ON DEVELOPMENT (DEVE)







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Running the committee secretariat: organising meetings, coordinators’ meetings, scheduling, minutes, etc.










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Helping, by means of written and oral contributions, the President of the European Parliament and MEPs to carry out their duties as chairs, vice-chairs and rapporteurs










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Drafting working documents/draft reports/draft opinions (legislative and non-legislative procedures), preparing negotiations (legislative procedures)










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Organising public hearings, fact-finding visits, ad hoc missions (election observation) outside the three places of work (developing countries), etc.










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Liaising with the other institutions, relevant bodies and civil society










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Providing assistance during the two annual sessions of the ACP-EU Joint Parliamentary Assembly





SECRETARIAT OF THE COMMITTEE ON INTERNATIONAL TRADE (INTA)







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Running the committee secretariat: organising meetings, coordinators’ meetings, scheduling, minutes, etc.










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Drafting working documents/draft reports (legislative and non-legislative procedures)










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Organising public hearings and ad hoc missions outside the three places of work










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Helping, by means of written and oral contributions, the President of the European Parliament and MEPs to carry out their duties as chairs, vice-chairs and rapporteurs










—


Liaising with the other institutions, relevant bodies and civil society










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Liaising, in the field of international trade, with diplomatic missions accredited to the European Union










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Liaising, in the field of international trade, with Commission delegations to non-EU countries










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Organising and preparing parliamentary conferences on the World Trade Organisation (WTO) and assisting these bodies