Report on budgetary and financial management — Section I: European Parliament — Financial year 2014
Date: 2015-07-28
Institutions: European Parliament
Subjects: European Parliament, financial management, financial year, general budget (EU)




C_2015247EN.01000101.xml










28.7.2015   


EN


Official Journal of the European Union


C 247/1





REPORT ON BUDGETARY AND FINANCIAL MANAGEMENT
SECTION I: EUROPEAN PARLIAMENT
FINANCIAL YEAR 2014
(2015/C 247/01)

CONTENTS






INTRODUCTION
3










I.

FINANCIAL MANAGEMENT: GENERAL REMARKS
3










A.

Revenue
5










B.

Initial budget and amending budgets
5










C.

Commitments and payments
5










D.

Carryovers from 2014 to 2015
5










E.

Use of carryovers from 2013 to 2014
5










F.

Appropriations from assigned revenue
6










G.

Cancellations
7










H.

Transfers
8










H.1.

Transfers of provisional appropriations and from other sources (excluding the ‘mopping up’ transfer)
10










H.2.

‘Mopping-up’ Transfer C4
10










II.

FINANCIAL MANAGEMENT BY CHAPTER
15










A.

Chapter 1 0 ‘Members of the Institution’
17










B.

Chapter 1 2 ‘Officials and temporary staff’
18










C.

Chapter 1 4 ‘Other staff and external services’
19










D.

Chapter 1 6 ‘Other expenditure relating to persons working with the Institution’
20










E.

Chapter 2 0 ‘Buildings and associated costs’
20










F.

Chapter 2 1 ‘Data processing, equipment and movable property’
22










G.

Chapter 2 3 ‘Current administrative expenditure’
23










H.

Chapter 3 0 ‘Meetings and conferences’
23










I.

Chapter 3 2 ‘Expertise and information: acquisition, archiving, production and dissemination’
24










J.

Chapter 4 0 ‘Expenditure relating to certain institutions and bodies’
25










K.

Chapter 4 2 ‘Expenditure relating to parliamentary assistants’
26










L.

Chapter 4 4 ‘Meetings and other activities of current and former Members’
26










M.

Title 10 ‘Other expenditure’
27










III.

2014 OBJECTIVES AND RESULTS
27










A.

European elections
27










B.

Enhancing the work of Parliament and its Members in order to complete the legislative cycle
27










B.1.

Support for research
27










B.2.

Knowledge management
28










B.3.

Scrutiny and agenda-setting
28










B.4.

External policy codecision and consent
29










B.5.

Improving plenary sitting services
30










C.

Information campaign for the 2014 European elections
30










C.1.

Centrally organised activities
30










C.2.

Decentralised activities
31










C.3.

EYE
31










C.4.

House of European History
31










D.

Continuing to implement the multiannual programmes to rationalise and modernise key parts of Parliament’s Administration
31










D.1.

Buildings' policy
31










D.2.

Environmental policy
33










D.3.

Catering policy
34










D.4.

Continuing to modernise information technologies/security
34










D.5.

Relations with national parliaments
35










D.6.

Thoroughgoing restructuring of the security service
35










E.

Other modernisation measures
35










E.1.

Strategic Execution Framework
35










E.2.

Improving services to Members: One Stop Shop and Members’ portal
36










E.3.

Financial and budgetary management
37










E.4.

Human resources management
37










F.

Overall structural changes to Parliament’s Secretariat (including the political groups)
38










IV.

LIST OF TABLES AND FIGURES
42








ANNEXES
43










Annex I —

Overview of C transfers during the financial year 2014
43










Annex II —

Overview of P transfers during the financial year 2014
44










Annex III —

Implementation of appropriations during 2014
47




INTRODUCTION









1.


This report analyses the European Parliament’s budgetary and financial management during the financial year 2014. It outlines the use made of financial resources and the events which had a significant influence on activities during the year (Parts I and II) and gives an overview of the results achieved as against the objectives set for 2014 (Part III).












2.


The report has been drawn up in accordance with Article 142 of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25 October 2012 on the financial rules applicable to the general budget of the Union and repealing Council Regulation (EC, Euratom) No 1605/2002 (1), hereinafter referred to as ‘the Financial Regulation’, and with Article 227 of Commission Delegated Regulation (EU) No 1268/2012 of 29 October 2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council on the financial rules applicable to the general budget of the Union (2). The analysis is based on the provisional accounts established by the Accounting Officer.




I.   FINANCIAL MANAGEMENT: GENERAL REMARKS









3.


Parliament’s final appropriations for 2014 totalled EUR 1  75 5 6 31  742, or 20,13 % of heading V of the Multiannual Financial Framework (3). Table 1 below provides an overview of the implementation of Parliament’s budget in the financial year 2014.

Table 1


Use of appropriations









Appropriation type


2014 appropriations
(EUR or %)


2013 appropriations
(EUR or %)


Change
2014/2013





Appropriations





Initial appropriations


1  75 5 6 31  742


1  75 0 4 63  939


0,3 %




Amending budget


0


0


 




Final appropriations


1  75 5 6 31  742


1  75 0 4 63  939


0,3 %





Implementation for the year





Commitments


1  73 7 7 44  692


1  73 5 9 63  486


0,1 %




As a % of final appropriations


99,0 %


99,2 %


- 0,2 %




Payments


1  45 9 8 32  867


1  45 8 1 88  881


0,1 %




As a % of commitments


84,0 %


84,0 %


0,0 %





Carryovers to following year





Automatic carryovers to following year (4)



27 7 9 11  825


27 7 7 74  604


0,05 %




As a % of final appropriations


15,8 %


15,9 %


- 0,07 %




As a % of commitments


16,0 %


16,0 %


- 0,01 %




Non-automatic carryovers (uncommitted appropriations carried over to following year) (5)



0


7 34  000


- 100 %




As a % of final appropriations


0,0 %


0,0 %


 





Cancellations





Appropriations cancelled


1 7 8 87  050


1 3 7 66  453


29,9 %




As a % of final appropriations


1,0 %


0,8 %


0,2 %





Carryovers from previous year





Automatic carryovers from previous year (4)



27 7 7 74  604


30 5 4 57  875


- 9,1 %




Payments against those carryovers


25 5 7 43  100


28 6 1 09  573


-  10,6 %




As a % of carryovers


92,1 %


93,7 %


- 1,6 %




Amount cancelled


2 2 0 31  504


1 9 3 48  302


13,9 %




Non-automatic carryovers from previous year (5)



7 34  000,00


0


 




Payments against those carryovers


7 33  996,45


—


 




As a % of carryovers


100 %


—


 





Appropriations from assigned revenue for the year





Appropriations from assigned revenue for the year


2 6 9 79  032


2 5 9 91  783


3,8 %




Commitments


1 7 0 42  788


1 6 9 07  174


0,8 %




As a % of appropriations from assigned revenue


63,2 %


65,0 %


- 1,8 %




Payments


1 3 0 53  117


8 9 97  498


45,1 %




As a % of commitments against assigned revenue


76,6 %


53,2 %


- 4,8 %




Appropriations available from assigned revenue for the year


9 9 36  243


9 0 84  608


9,4 %





Appropriations from assigned revenue carried over to the following year





Appropriations from assigned revenue carried over to the following year


10 6 0 77  150


10 6 9 34  452


- 0,8 %





Appropriations from assigned revenue carried over from the previous year





Appropriations from assigned revenue carried over from the previous year


10 6 9 34  452


10 6 9 00  532


0,03 %




Commitments


10 5 3 56  705


10 4 1 47  894


1,2 %




As a % of appropriations from assigned revenue carried over


98,5 %


97,4 %


1,2 %




Payments


1 3 0 27  149


1 6 4 60  753


-  20,9 %




As a % of commitments


12,4 %


15,8 %


- 3,4 %











A.   Revenue









4.


Total revenue entered in the accounts as at 31 December 2014 was EUR 17 4 4 36  852 (2013: EUR 15 8 1 17  371), including EUR 2 6 9 79  032 in assigned revenue (2013: EUR 2 5 9 91  783).




B.   Initial budget and amending budgets









5.


Total appropriations in Parliament’s final budget for 2014 were EUR 1  75 5 6 31  742, representing a 0,3 % increase over the 2013 budget (EUR 1  75 0 4 63  939).




C.   Commitments and payments









6.


Commitments totalled EUR 1  73 7 7 44  692, accounting for 99 % of final appropriations (2013: 99 %). Payments totalled EUR 1  45 9 8 32  867, or 84 % of commitments entered into (2013: 84 %).




D.   Carryovers from 2014 to 2015









7.


Automatic carryovers to financial year 2015 totalled EUR 27 7 9 11  825, accounting for 16 % of the total appropriations committed (2013: 16 %). There were no non-automatic carryovers to financial year 2015 under Article 13 of the Financial Regulation.




E.   Use of carryovers from 2013 to 2014









8.


Automatic carryovers to 2014 totalled EUR 27 7 7 74  604 (2013: EUR 30 5 4 57  875). Payments against those carryovers stood at EUR 25 5 7 43  100, or 92 % (2013: 94 %). Appropriations cancelled thus totalled EUR 2 2 0 31  504, 14 % more than in 2013 (EUR 1 9 3 48  302). The bulk of the cancellations was made against: Article 2 0 0 ‘Buildings’, Article 2 0 2 ‘Expenditure on buildings’, Article 3 2 4 ‘Production and dissemination’, Article 2 1 0 ‘Computing and telecommunications’, Article 1 0 0 ‘Salaries and allowances’ and Article 4 0 2 ‘Financing of European political parties’. Cancellations against those six articles accounted for 82 % of the total amount cancelled.












9.


The amounts cancelled and the main reasons for cancellations are set out in Table 2.

Table 2


Main reasons for cancellations of automatic carryovers from 2013 to 2014








Article


Cancellation


Main reasons for cancellations




Article 2 0 0
(Buildings)


7 5 02  599


Item 2 0 0 7 (Fitting-out of premises): the cancellation of EUR 7,19 million was due mainly to the fact that it would not be possible to complete the work on the renovation and extension of the Eastman Building (House of European History) in December 2014, as scheduled. The cancellation also applied to other work which was delayed or not performed in the three places of work.
Item 2 0 0 8 (Other specific property management arrangements): EUR 0,28 million was cancelled because of surpluses at various sites and in respect of various services.




Article 2 0 2
(Expenditure on buildings)


3 5 35  651


Item 2 0 2 2 (Building maintenance, upkeep, operation and cleaning): EUR 2,16 million was cancelled. This included EUR 0,58 million for a lift maintenance contract in Brussels, where a dispute with the contractor led to the signing of a settlement under which the sums payable by Parliament were reduced. EUR 0,35 million related to penalties on the technical maintenance contract for Strasbourg, which were deducted from the amount payable. The surplus is attributable to unused final balances on miscellaneous contracts and delays in certain work.
Item 2 0 2 4 (Energy consumption): EUR 1,09 million was cancelled. The reason for this was that a sufficient margin to cover worst-case scenarios had had to be allowed for. It is difficult to calculate the precise carryover amount, given that annual billing was still very incomplete when the appropriations were carried over.




Article 3 2 4
(Production and dissemination)


3 2 53  663


Item 3 2 4 7 (House of European History): cancellation of EUR 1,60 million. The appropriations concerned are due to delays in the work on the European House of History, which will not be completed until 2015 (see also Item 2 0 0 7).
Item 3 2 4 4 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries): the cancellation of EUR 0,52 million was due to the fact that the commitments were based on reservations, whereas actual use was less, because of unforeseen cancellations by participants.
Item 3 2 4 8 (Expenditure on audiovisual information): cancellation of EUR 0,49 million relating to various estimated commitments with a built-in safety margin.
Item 3 2 4 5 (Organisation of seminars, symposia and cultural activities): cancellation of EUR 0,25 million relating to various estimated commitments with a built-in safety margin concerning the organisation of seminars.




Article 2 1 0
(Computing and telecommunications)


1 2 81  824


Item 2 1 0 2 (Computing and telecommunications — business as usual — general support for users): cancellation of EUR 0,99 million for services not rendered in the full volume anticipated and invoices which fell short of forecasts.




Article 1 0 0
(Salaries and allowances)


1 2 44  857


Item 1 0 0 4 (Ordinary travel expenses): cancellation of EUR 1,23 million. Many applications for reimbursements are submitted in the financial year following that of the journey. As a result, a significant quantity of appropriations has to be carried over each year to cover these applications. The sum cancelled at the end of 2014 represented 6,6 % of the amounts carried over and 1,6 % of the total committed for 2013, which may be regarded as a normal safety margin.




Item 4 0 2
(Funding of European political parties)


1 1 81  744


For this article, the cancellations were due to the fact that several parties indicated that they had spent less than the maximum permitted by way of eligible expenditure.








F.   Appropriations from assigned revenue









10.


Assigned revenue made available in 2014 totalled EUR 2 6 9 79  032 (2013: EUR 2 5 9 91  783). Commitments totalled EUR 1 7 0 42  788, i.e. a 63 % commitment rate (2013: 65 %). Payments totalled EUR 1 3 0 53  117, accounting for 77 % of the commitments entered into (2013: 53 %).












11.


The source of the appropriations from 2014 assigned revenue is analysed in the figure below.

Figure 1


Appropriations from 2014 assigned revenue by chapter














12.


Assigned revenue carried over to 2014 totalled EUR 10 6 9 34  452 (2013: EUR 10 6 9 00  532). The bulk (92 %) of the appropriations came from Chapter 2 0. This is mainly accounted for by the Belgian Government’s payment of EUR 8 5 9 87  000, on 27 January 2010, by way of defrayal of the cost of the land forming the site for the D4 and D5 buildings and of the development costs for the roof over Brussels-Luxembourg Station, forming part of the Martens Building (Trebel) project.












13.


Commitments in 2014 against assigned revenue carried over totalled EUR 10 5 3 56  705 (2013: EUR 10 4 1 47  894). Payments in 2014 represented 12 % of commitments entered into (2013: 16 %). The bulk of commitments related to the purchase of the Martens building in accordance with the Bureau decision of 30 November 2011.












14.


The sum of EUR 10 6 0 77  150 was transferred to 2015, including EUR 1 3 5 43  113 from appropriations from 2014 assigned revenue (the available appropriations carried over amounted to EUR 9 5 53  441 and the balances on commitments to EUR 3 9 89  671; cancellations of appropriations amounted to EUR 3 82  802) and EUR 9 2 5 34  038 in appropriations from 2013 assigned revenue (the balances on commitments amounted to EUR 5 4 63  051); cancellations of appropriations amounted to EUR 1 3 73  265, including EUR 4 03  761 in uncommitted appropriations carried over from assigned revenue and EUR 9 69  504 in balances ineligible for carryover of commitments carried over on appropriations from assigned revenue). The EUR 8 5 8 97  000 paid by the Belgian Government in January 2010 (cf. paragraph 12) is external assigned revenue within the meaning of Article 21(2) of the Financial Regulation. Appropriations from internal assigned revenue carried over totalled EUR 2 0 1 80  150.




G.   Cancellations









15.


The sum of EUR 1 7 8 87  050 (2013: EUR 1 3 7 66  453), representing 1,0 % of final appropriations (2013: 0,8 %), was cancelled. The main reasons for the cancellations are set out in the table below:

Table 3


Main reasons for cancellations from current appropriations in 2014










Article


Amount cancelled
(EUR)


As % of total cancelled


% cancellation/heading


Main reason for cancellation










4 2 2


Parliamentary assistance






5 4 17  593


30 %


2,9 %


EUR 4 3 57  579 of this amount (80 %) related to local assistants: as 2014 was an election year, large amounts had to be paid by way of redundancy payments to outgoing local assistants. It was not easy to forecast the total expenditure on this, particularly in view of the fact that this was the first end of a parliamentary term subject to the new rules arising from the entry into force in 2009 of the Statute for Members. For this reason, large safety margins were built in, which explains the surplus appropriations.










3 2 4


Production and dissemination






1 8 94  489


11 %


1,9 %


By and large, this is a technical cancellation against a number of items.










2 1 0


Computer systems and telecommunications






1 4 99  011


8 %


1,5 %


By and large, this is a technical cancellation against a number of items.










2 0 2


Costs relating to buildings






1 4 85  037


8 %


1,5 %


By and large, this is a technical cancellation against a number of items.










1 2 0


Remuneration and other entitlements






1 3 49  211


8 %


0,2 %


By and large, this is a technical cancellation against a number of items.










1 4 2


Outside translation services






1 1 17  126


6 %


20,8 %


Because of the decline in the volume of demand for translation (reduced activity because of the elections), less use needed to be made of freelance translators.








H.   Transfers









16.


During the financial year, three C transfers (including what is termed ‘mopping-up’ transfer) were approved in accordance with Articles 27 and 46 of the Financial Regulation (6). They totalled EUR 7 7 2 15  000, which is 4,4 % of final appropriations (in 2013: 10 transfers accounting for 3,9 % of final appropriations). The President approved a total of 12 P transfers under Article 25(1) of the Financial Regulation (7). Ten of the P transfers were of appropriations for the year, one transfer was from appropriations from assigned revenue carried over and a final transfer concerned various types of appropriations (current appropriations, appropriations from current and carried over assigned revenue). P transfers of appropriations for the year totalled EUR 1 7 4 97  444, which is 1,0 % of final appropriations (2013: 10 transfers representing 0,6 % of final appropriations). The transfer involving solely appropriations from assigned revenue amounted to EUR 2 3 21  173 and only concerned the Adenauer building project. This revenue came from the repayment of the Commission’s share for the purchase of the information offices in The Hague, Nicosia, London and Budapest. This exceptional transfer is actually a technical adjustment which does not affect the nature of the assignment (8), and the appropriations were able to be used to make advance payments in the context of the Adenauer building extension. Finally, a transfer of EUR 6 4 00  000 was approved for the House of European History project. Of this total, EUR 3 8 66  628 came from appropriations for the year, EUR 1 2 47  510 from appropriations from assigned revenue carried over and EUR 1 2 85  862 from appropriations from assigned revenue for the year. This transfer is actually a technical adjustment which does not affect the nature of the assignment (9).

Table 4


Transfers by legal basis








Number of transfers


Amount transferred
(EUR)


As a % of final appropriations





C transfers (Articles 27 and 46 of the Fin. Reg.)





3 C transfers


7 7 2 15  000


4,4 %




including ‘mopping-up’ transfer (C4)


7 1 5 00  000


4,1 %





P transfers (Article 25(1) of the Fin. Reg.)





11 P transfers of appropriations for the year (10)



1 7 4 97  444


1,0 %





14 C + P transfers of appropriations for the year




9 4 7 12  444




5,4 %






2 P transfers of assigned revenue carried over
 (11)




3 5 68  683




N.A.






1 P transfer of assigned revenue for the year




1 2 85  862




N.A.






Table 5


Analysis of C transfers by receiving budget line









Receiving item


Transfer


Amount transferred (EUR)




2 0 0 1


Annual lease payments


C4


7 1 5 00  000




4 2 2 0


Parliamentary assistance


C3


2 5 00  000




1 0 0 0


Salaries


C3


1 3 00  000




1 0 0 4


Ordinary travel expenses


C3


1 1 50  000




1 0 0 5


Other travel expenses


C3


7 00  000




1 2 2 0


Allowances for staff retired in the interests of the service


C1


65  000





Total




7 7 2 15  000






Table 6


Analysis of C transfers by expenditure category and purpose










Expenditure category receiving transfer


Subject matter


Transfer


Amount transferred
(EUR)


%




Buildings' policy


Adenauer building project


C4


7 1 5 00  000


93





Buildings' policy — Total



 



7 1 5 00  000




93





Members


2012 salary adjustment for MEPs and end-of-term costs


C3


1 3 00  000


2




Travel expenses


C3


1 8 50  000


2




2012 salary adjustment and allowances for accredited assistants


C3


2 5 00  000


3





Members — Total



 



5 6 50  000




7





Administration


Allowances for staff retired in the interests of the service


C1


65  000


0





Administration — Total



 



65  000




0






Total




7 7 2 15  000




100









H.1.   Transfers of provisional appropriations and from other sources (excluding the ‘mopping up’ transfer)









17.


Chapter 10 1 (Contingency reserve) in Title 10 (Other expenditure) was the main source of appropriations transferred, excluding the ‘mopping-up’ transfer, accounting for 99 % of the total (EUR 5 6 50  000 out of a total of EUR 5 7 15  000). The entire expenditure was on Members.












18.


The only transfer from another source was for EUR 65  000 in the ‘Administration’ category, from Item 1 2 0 0 ‘Remuneration and allowances’ to Item 1 2 2 0 ‘Allowances following retirement in the interests of the service’.




H.2.   ‘Mopping-up’ Transfer C4









19.


A total of EUR 7 1 5 00  000 was transferred from provisional-appropriation headings, and from other sources, so as to help fund the extension and modernisation of the Konrad Adenauer Building (KAD), which is the main construction project in Luxembourg. Table 7 gives details of that transfer.

Table 7


Breakdown of Transfer C4 (‘mopping-up’)











Source chapter


Title


Amount
(EUR)


% of initial approps


% of total transferred


Remarks




1 0


Members of the institution


-  3 3 90  000


2 %


5 %


The actual surplus is only EUR 0,24 million (0,1 % of the initial appropriations), since transfer C3 had increased the appropriations of the chapter by EUR 3,15 million (on items 1 0 0 0, 1 0 0 4 and 1 0 0 5). For technical reasons, at the time when an apparent deficit on the above-mentioned items had to be covered, it was not yet possible to have an estimate of the potential surplus on the other items in the chapter




1 2


Officials and temporary staff


-  1 5 10  000


0,3 %


2 %


Technical surplus.




1 4


Other staff and external services


-  6 7 10  700


7 %


9 %


Impact of the elections (slowdown in activity).




1 6


Other expenditure relating to persons working with the Institution


-  2 3 78  085


13 %


3 %


The main saving stems from Item 1 6 5 4 (Early Childhood Centre and approved day nurseries). The surplus mostly stems from the use of accumulated assigned revenue which could not be carried over to 2015.




2 0


Buildings and associated costs


-  9 7 04  998


5 %


14 %


The main savings stem from:






—


from Item 2 0 2 2 ‘Building maintenance, upkeep, operation and cleaning’: better conditions when renewing contracts and postponing of procurement procedure for maintenance works to 2015;










—


from Item 2 0 2 4 ‘Energy consumption’: mild weather conditions leading to less consumption than foreseen and savings on the new gas and electricity contracts;










—


from Item 2 0 2 6 ‘Security and surveillance of buildings’: savings due to a very strict planning of surveillance hours ordered to security companies and to anticipated internalisation of some activities in Brussels.








2 1


Data processing, equipment and movable property


- 1 1 6 03  888


8 %


16 %


The main savings stem from:






—


from Item 2 1 0 0 ‘Computing and Telecommunications — recurring operating activities’: savings due to economies of scale on network and data centres maintenance and lower than foreseen phone costs;










—


from Item 2 1 4 0 ‘Technical equipment and installations’: freezing of the renewal of older equipment related to security and surveillance, for the benefit of a global modernised and integrated project for access control to be presented to the Bureau by the end of the year;










—


Item 2 1 6 0 ‘Vehicles’: savings due to the internalisation and rationalisation of the transport services to the Members;








2 3


Current administrative expenditure


-  1 1 13  519


18 %


2 %


The main savings stem from:






—


from Item 2 3 0 0 ‘Stationery’ and from Item 2 3 6 0 ‘Postage on correspondence and delivery charges’: requests lower than foreseen, due to slower pace in activity during election period;










—


from Item 2 3 9 0 ‘European Parliament carbon offsetting scheme’: the tendering procedure for the purchase of CO2 offsetting credits was not successful. A new procedure will be launched in the framework of the 2015 budget.








3 0


Meetings and conferences


-  6 3 29  474


18 %


9 %


Impact of the elections (slowdown in activity)




3 2


Expertise and information: acquisition, archiving, production and dissemination


-  8 6 96  016


7 %


12 %


Impact of the elections (slowdown in activity)




4 0


Expenditure relating to certain institutions and bodies


- 4 63  320


0,5 %


1 %


This is mainly a technical surplus.




4 2


Expenditure relating to parliamentary assistance


- 1 2 2 50  000


6 %


17 %


The surplus comes from a lower than forecasted use by the MEPs of their allowance for local parliamentary assistance, in particular for the payment of lay-offs. On the other hand, the expenditure forecasts for accredited parliamentary assistants were overrun (cf. transfer C3; for technical reasons at the time when the deficit on the accredited assistance envelope had to be covered, it was not yet possible to have an accurate estimate of the potential surplus on the local assistance envelope). Therefore, the actual surplus is EUR 9,75 million or 5 % of the initial appropriations.




10


Other expenditure


-  7 3 50  000


57 %


10 %


Use of provisional appropriations





Total




7 1 5 00  000




4 %




100 %



 




Receiving item


Title


Amount
(EUR)


% of initial approps


% of total transferred


Subject matter




2 0 0 1


Annual lease payments


7 1 5 00  000


1  319 %


100 %


Construction of the new KAD building in Luxembourg.





Total




7 1 5 00  000




4 %




100 %



 
















20.


An overview of the P transfers of appropriations for the year is given in Table 8.

Table 8


Purpose of P transfers of appropriations for the year










Receiving item


 


Transfer


Subject


Amount transferred
(EUR)




2 1 0 5


Computing and telecommunications — Investment in projects


P3


Transfer in order to rebalance the allocation of appropriations for IT expenditure among different budget items managed by DG ITEC.


3 8 25  881




2 1 0 4


Computing and telecommunications — Investment in infrastructure


P2


Transfer in order to rebalance the allocation of appropriations for IT expenditure among different budget items managed by DG ITEC.


3 2 58  416




2 0 0 5


Construction of buildings


P11


Transfer to fund work on the House of European History project.


3 8 66  628




2 1 0 4


Computing and telecommunications — Investment in infrastructure


P10


Transfer to allow use of the surplus generated by a slowing of expenditure on the development of applications in order to accelerate investment in IT infrastructure.


2 0 47  394




1 4 0 0


Other staff


P9


Transfer in order to provide the means for higher than expected expenses relating to other staff (contract agents) by transferring surplus appropriations from interpretation expenditure.


1 7 00  000




2 1 0 3


Computing and telecommunications — business-as-usual operations — Management of ICT applications


P1


Transfer in order to rebalance the allocation of appropriations for IT expenditure among different budget items managed by DG ITEC.


1 1 71  600




2 1 0 3


Computing and telecommunications — business-as-usual operations — Management of ICT applications


P6


Transfer to continue to adapt human resources databases.


5 50  000




3 2 4 1


Digital and traditional publications


P12


Transfer for development of an improved version of the SPA+ application (Safe Working Protocol Automation) for translation, which is more stable and compliant with Parliament’s standards.


5 00  000




2 1 0 2


Outside assistance for information and innovation technologies


P8


Transfer to increase the appropriations available to the User Support Unit in DG Innovation and Technological Support to provide service cover until the end of 2014.


2 77  525




1 0 1 2


Specific measures to assist disabled Members


P7


Transfer to fund the specific assistance requested by newly elected disabled Members.


2 00  000




3 2 4 1


Digital and traditional publications


P5


Transfer to fund the development of an additional functionality in SDL Studio, the main translation tool.


1 00  000





Total — Transfers of appropriations for the year




1 7 4 97  444









II.   FINANCIAL MANAGEMENT BY CHAPTER









21.


This section looks at the use of appropriations by budget chapter, their share of the overall budget and changes in the use of appropriations over the previous financial year. Four chapters accounted for 72 % of total commitments. Those chapters were Chapter 1 0 (Members of the institution), Chapter 1 2 (Officials and temporary staff), Chapter 2 0 (Buildings and associated costs) and Chapter 4 2 (Expenditure relating to parliamentary assistance).












22.


Table 9 provides a breakdown by chapter of the appropriations committed in 2014 as against those committed in 2013. Figures 2 and 3 depict, respectively, the relative shares and the changes between 2013 and 2014.

Table 9


Appropriations committed in 2013 as against those committed in 2014











Chapter


Heading


2014


2013


Difference


Change
2014/2013




1 0


Members of the institution


22 3 3 48  317


20 5 4 14  449


1 7 9 33  868


9 %




1 2


Officials and temporary staff


59 2 2 25  771


57 4 9 99  348


1 7 2 26  423


3 %




1 4


Other staff and external services


8 9 6 59  626


10 6 1 82  103


- 1 6 5 22  477


- 16 %




1 6


Other expenditure relating to persons working with the Institution


1 5 7 69  390


1 7 8 29  236


-  2 0 59  845


-12 %





Title: Title 1 — Persons working with the institution




92 1 0 03  104




90 4 4 25  137




1 6 5 77  968




2 %





2 0


Buildings and associated costs


26 1 2 55  177


25 0 3 36  611


1 0 9 18  566


4 %




2 1


Data processing, equipment and movable property


12 7 5 93  867


13 6 4 76  413 (12)



-  8 8 82  546


-7 %




2 3


Current administrative expenditure


4 8 24  591


4 8 77  511 (12)



-  52  920


- 1 %





Title: Title 2 — Buildings, furniture, equipment and miscellaneous operating expenditure




39 3 6 73  635




39 1 6 90  535




1 9 83  100




1 %





3 0


Meetings and conferences


2 8 5 62  580


3 2 8 16  473


-  4 2 53  893


-13 %




3 2


Expertise and information: acquisition, archiving, production and dissemination


11 2 5 32  750


12 5 6 72  031


- 1 3 1 39  282


- 10 %





Title: Title 3 — Expenditure resulting from general functions carried out by the institution




14 1 0 95  330




15 8 4 88  505




- 1 7 3 93  175




- 11 %





4 0


Expenditure relating to certain institutions and bodies


10 0 5 23  786


9 2 6 83  288


7 8 40  498


8 %




4 2


Expenditure relating to parliamentary assistance


18 1 0 48  837


18 8 3 01  020


-  7 2 52  184


- 4 %




4 4


Meetings and other activities of current and former Members


4 00  000


3 75  000


25  000


7 %





Title: Title 4 — Expenditure resulting from special functions carried out by the institution




28 1 9 72  623




28 1 3 59  309




6 13  314




0 %






Title: Title 10 — Other expenditure




0




0




0



—





Total




1  73 7 7 44  692




1  73 5 9 63  486




1 7 81  207




0 %










Figure 2


Breakdown of 2014 commitments by chapter





Figure 3


Appropriations committed in 2013 as against those committed in 2014, by chapter




A.   Chapter 1 0 ‘Members of the Institution’









23.


Direct expenditure on Members amounted to EUR 22 3 3 48  317 in 2014, or 13 % of total commitments for the year. That figure is EUR 17,9 million, or 8,7 %, more than in 2013. There are six main expenditure items in the chapter: Items 1 0 0 0 (Salaries) and 1 0 0 6 (General expenditure allowance) accounted for 34 % and 19 % of commitments respectively; Items 1 0 0 4 (Ordinary travel expenses) and 1 0 0 5 (Other travel expenses) accounted for 30 % and 3 % respectively, Item 1 0 2 0 (Transitional allowance) accounted for 7 % and Item 1 0 3 0 (Retirement pensions) accounted for 5 %.












24.


Commitments under Item 1 0 0 0 (Salaries) amounted to EUR 7 4 8 81  314, an increase of 7,7 % compared to 2013. Members’ gross monthly salary is 38,5 % of the basic salary of a judge at the European Court of Justice (13). The main reason for the increase in commitments under this item is that in July 2014, Members’ salaries (14) included the payments to incoming Members as well as the payments to outgoing Members, who received their full salary for that month. Members are elected for a term of 5 years. This period begins at the opening of the first part-session following each election (the constituent part-session). A Member who is not re-elected remains in office until the opening of the first part-session following the elections (1 July 2014). The parliamentary salary is paid up until the last day of the month in which the Member’s term of office ends. In addition, in April 2014 the salaries of EU officials and other staff were increased by 0,8 %, backdated to 1 July 2012. Members’ monthly salary rose to EUR 8  021 (2013: EUR 7  957) and in 2014 a total amount of EUR 1 0 19  948 was paid retroactively for the period from July 2012 to April 2014.












25.


Commitments under Item 1 0 0 6 (General expenditure allowance), which is intended to cover Members’ expenses resulting from parliamentary activities, rose to EUR 4 3 2 15  516, an increase of 10,6 % compared to 2013. This increased stemmed from the payment of transitional allowances to Members not re-elected in 2014: the payment is continued for 3 months after the end of a Member’s term of office, at a rate of 50 % of the normal allowance. This allowance amounted to EUR 4  299 a month for each Member in 2014, which was unchanged from 2013.












26.


Commitments against Items 1 0 0 4 (Ordinary travel expenses) and 1 0 0 5 (Other travel expenses) amounted to EUR 7 4 0 50  000, or 33 % of total commitments for Chapter 1 0. They were 5,7 % down on commitments for 2013 owing to the reduction in parliamentary activities as a result of the elections being held in 2014. Moreover, measures taken by the Bureau to bring about a structural reduction in Members’ travel expenses helped to additionally cut the level of commitments.












27.


In 2014, Members made a total of 28  694 (15) journeys (16). Most journeys were made to Brussels (18  559) and to Strasbourg (8  631). There were 1  221 and 283 journeys, respectively, to attend meetings elsewhere in the European Union and outside the European Union.












28.


Commitments under Item 1 0 2 0 (Transitional allowances) amounted to EUR 1 4 7 66  194, which is nearly 81 times the amount committed in 2013 (EUR 1 83  008). This again stems from the turnover of Members with the changeover from one parliamentary term to the next. Outgoing members can introduce a claim for a transitional allowance (17). Some 408 Members in the seventh parliamentary term were not re-elected in May 2014. As at end December 2014, 356 former Members received a transitional allowance (compared to only 23 in 2013).












29.


Commitments against Item 1 0 3 0 (Retirement pensions) amounted to EUR 1 0 4 22  837, or 5 % of total commitments for the chapter. The level of commitments fell by 12,7 % compared to 2013, a year in which extraordinary arrears were paid.




B.   Chapter 1 2 ‘Officials and temporary staff’









30.


Expenditure on officials and temporary staff amounted to EUR 59 2 2 25  771 in 2014, making it the largest spending category (accounting for 34 % of total commitments for 2014). That figure is EUR 17,2 million, or 3 %, more than in the previous financial year. The growth against the chapter stems largely from the increase against Item 1 2 0 0 (Remuneration and allowances), which accounts for 99 % of the appropriations












31.


Commitments against Item 1 2 0 0 (Remuneration and allowances) totalled EUR 58 8 3 25  127; they were 3,1 % up (EUR 1 7 6 55  239) on 2013. That movement reflects the proportion of posts filled and includes career progression as well as index-linking of pay. In April 2014, the salaries of EU officials and other staff were increased by 0,8 %, backdated to 1 July 2012; the impact on the 2014 figure (including arrears) is estimated at EUR 11,4 million, accounting for 65 % of the increase in comparison with 2013.












32.


In 2014, 309 officials and other temporary staff were recruited to the Secretariat, and eight temporary staff were recruited to the political groups. A total of 6  040 officials and temporary staff were employed within Parliament as at 31 December 2014 — 5  295 in the Secretariat and 745 in the political groups.












33.


As regards the gender breakdown, women accounted for 59 % of Parliament’s total staff but only 30 % of heads of unit, 34 % of directors and 25 % of directors-general as at 31 December 2014. The figure below gives a gender breakdown of staff by function group:

Figure 4


Secretariat staff by gender






C.   Chapter 1 4 ‘Other staff and external services’









34.


Expenditure on other staff and external services amounted to EUR 8 9 6 59  626 in 2014, or 5 % of total commitments. There are four main expenditure items in the chapter: Item 1 4 0 0 (Other staff) (18) with a 50 % share, Item 1 4 0 2 (Conference interpreters) accounting for 39 % of commitments against the chapter, Item 1 4 0 4 (Traineeships, grants and exchanges of officials) with 6 % and Item 1 4 2 0 (External services) (19) with 4 %.












35.


Commitments against the chapter were some EUR 16,5 million, or 15,6 %, lower than in 2013. The main reason for this change lay in the impact of the elections and the related reduction in parliamentary activity, which reduced the need for external interpreting and translation (down by EUR 15 million and EUR 8 million respectively). On the other hand, commitments for other staff increased by EUR 7,8 million, mostly owing to security services being brought in house.












36.


Commitments against Item 1 4 0 2 (Conference interpreters) totalled EUR 3 4 5 53  991 and covered the fees, social security contributions, travel expenses and subsistence allowances of auxiliary conference interpreters used by Parliament to service the meetings which it organised. Commitments against the chapter fell by EUR 1 5 0 45  386, or 30,3 %, in comparison with 2013. This change was mainly due to the reduction in the number of days on which interpreting was provided by auxiliary conference interpreters (2014: 39  181 days; 2013: 53  244 days). Since 2014 was an election year, Parliament’s interpreting needs were reduced and could mostly be met by its own staff interpreters.












37.


Parliament’s interpreters and the auxiliary conference interpreters provided 86  381 days of interpreting in 2013 (2014: 1 03  550 days), for Parliament and other institutions (20) (where Parliament was require to provide this service). Parliament interpreters worked 47  200 days (6 % down on 2013), and auxiliary conference interpreters 39  181 days (26 % down on 2013).












38.


Commitments for Item 1 4 0 4 (Traineeships, grants and exchanges of officials) amounted to EUR 5 7 91  882 and covered remunerations, allowances, travel expenses and sickness and accident insurance costs for the categories of staff concerned. Commitments against the chapter fell by EUR 6 52  756, or 10,1 %, in comparison with 2013. This change stemmed mainly from a reduction in costs for seconded national experts, reimbursed study visits and officials placed at the disposal of other bodies (down by EUR 3 84  000), as well as a reduction in training costs for auxiliary conference interpreters (down by EUR 3 46  000). As 2014 was an election year, more emphasis was given to organising training for Parliament’s staff interpreters.












39.


Commitments against Item 1 4 2 0 (External translation services) totalled EUR 3 8 92  854 (down by EUR 8 0 11  807, or 67,3 %, on 2013). Again the main reason for this change was that 2014 was an election year. There was almost no demand for translation during the elections and relatively little during the first few months of the new term. Internal capacity was sufficient to deal with the required translations without needing to use external translation services.












40.


Commitments against Item 1 4 0 0 (Other staff) totalled EUR 4 5 0 51  879 (20,8 % up on 2013). That item mainly covers the remuneration and allowances of other staff, chiefly contract staff, employer’s contributions to the various social security schemes and the impact of salary weightings applicable to the remuneration of these staff, as well as the employment of temporary agency staff. The increase is mainly due to the recruitment of contract staff in order to bring security in house. As at 31 December 2014, Parliament employed 1  209 contract staff. A breakdown of contract staff by function group (21) and gender is given in Figure 5.

Figure 5


Contract staff by function group and gender in 2014






D.   Chapter 1 6 ‘Other expenditure relating to persons working with the Institution’









41.


Chapter 1 6 expenditure stood at EUR 1 5 7 69  391, or 1 % of total commitments for the financial year 2014. That is EUR 2 0 59  845, or 11,6 %, less than in 2013.












42.


In this chapter, 31 % of commitments were accounted for by Item 1 6 1 2 (Further training), 26 % by Item 1 6 5 2 (Current operating expenditure for restaurants and canteens), and 25 % by Item 1 6 5 4 (Early Childhood Centre and approved day nurseries).












43.


Commitments against Item 1 6 1 2 (Further training) stood at EUR 4 8 35  591 — 3,3 % up on 2013 — and covered expenditure on training to improve staff skills and the performance and efficiency of the institution. In 2014 attendances at language courses totalled 4  594 (2013: 4  766), at IT training courses, 3  614 (2013: 5  775), and at financial training courses, 1  113 (2013: 900). The number of attendances at in-house general training courses was 13  441 (2013: 7  709), and at outside courses 423 (2013: 343) (22).












44.


Commitments against Item 1 6 5 2 (Current operating expenditure for restaurants and canteens) stood at EUR 4 0 50  000 (4,9 % down from 2013). This reduction was achieved primarily through rigorous management of staff-related expenditure under the present catering contracts. Furthermore, the Bureau, at its meeting of 10 June 2013, adopted a note by the Secretary-General on ‘Parliament’s future catering policy 2014-2019 — Guidelines for modernisation’, setting out strategic guidelines for the future development of the sector.












45.


Outside management of Parliament’s day nursery and family room in Brussels and ancillary expenditure accounted for the bulk of spending against Item 1 6 5 4. Commitments against this item totalled EUR 4 0 06  645 — 31,4 % lower than in 2013 — and covered Parliament’s contribution to the overall costs of the Early Childhood Centre and outside crèches with which an agreement has been concluded (23). The decrease is due to the sharp fall in the number of enrolments, especially in outside crèches, and by the fact that use was made first and foremost of assigned revenue appropriations carried forward from previous years.




E.   Chapter 2 0 ‘Buildings and associated costs’









46.


Chapter 2 0 commitments stood at EUR 26 1 2 55  177, or 15 % of total commitments for 2014. Commitments increased by EUR 1 0 9 18  566, or 4,4 %, over 2013. Appropriations for the chapter rose by EUR 61,8 million during the year (30,6 % of initial appropriations) because of the ‘mopping-up’ transfer (cf. Table 7).












47.


A breakdown of Chapter 2 0 appropriations by expenditure type is given in Figure 6 below.

Figure 6


Breakdown of Chapter 2 0 commitments by item














48.


The commitments entered into against Item 2 0 2 2 (Building maintenance, upkeep, operation and cleaning) stood at EUR 5 4 9 30  848 (21 % of the chapter). This item covers maintenance of premises, lifts, heating and air-conditioning systems, and fire doors, and painting and repair work etc. The appropriations increased by 5,9 % compared with 2013 (+ EUR 3 0 38  864). This trend is due to some extent to the index-linking of deliverables related to works or service contracts for the buildings at Parliament’s three working places and to specific services and work entailed in the management and maintenance of an ageing building stock. As regards Brussels, which is generating the biggest increase, examples of work in the above categories include the fitting-out of Members’ and staff offices necessitated by the successive large waves of moves (from the central buildings to the Square de Meeûs Building and other outlying buildings); specific measures have also been carried out in Brussels, for instance ‘relighting’ or the conclusion of a contract to cover all lifting installations.












49.


Commitments against Item 2 0 0 1 (Lease payments) (29 % of the chapter) totalled EUR 7 6 9 14  000, an increase of EUR 7 6 78  000 (11,1 %) compared with 2013. The appropriations were increased by EUR 7 1 5 00  000 during the financial year, chiefly as a result of the mopping-up transfer (Table 7). The full amount has been committed to the project to extend the KAD Building in Luxembourg.












50.


Commitments against Item 2 0 0 5 (Construction of buildings) totalled EUR 2 9 0 37  045 (11 % of the chapter) and covered costs and work related to the Adenauer project (24), amounting to EUR 8 2 14  105) (2013: EUR 8 1 13  000), to the renovation of the Havel Building in Strasbourg, amounting to EUR 7 3 16  390 (2013: EUR 0), and to the House of European History project, amounting to EUR 1 3 5 06  549 (25). Regarding the last-mentioned project, EUR 3 8 66  628 was transferred to finance the work. Given that the completion date has been put back to 2015, the appropriations carried forward that were intended to cover the outstanding work were cancelled in late 2014, and the transfer thus served to release the appropriations that would need to be recommitted.












51.


Commitments against Item 2 0 0 7 (Fitting-out of premises) — 9 % of the chapter — stood at EUR 2 3 5 17  400 (35 % down from 2013). This item serves to carry out specific and individual fitting-out projects which do not involve recurrent work. A comparison of the appropriations for different years would therefore not be particularly enlightening. The amounts intended to finance the building work for the House of European History, initially charged to this item, have, since the financial year 2014, been charged to Item 2 0 0 5 (Construction of buildings): that is the reason for the considerable difference in the appropriations for 2013 and 2014. By way of specific commitments, in connection with the Berlin Europe House, the Bureau gave its approval for the rental of a further 317 m2 on the ground floor of the building, in which to install a visitor centre with a 360o projection room (i.e. a smaller version of the Brussels Parlamentarium). The lease, which was signed in December 2014, includes provision for a sum of EUR 1 3 42  500 for preliminary work on the building infrastructure and the installation of the Parlamentarium, including improvements to the Infopoint and alterations to the security facilities.












52.


Commitments against Item 2 0 2 6 (Security and surveillance of buildings) (10 % of the chapter) totalled EUR 2 5 8 90  784, the reduction — 17 % compared with 2013 — being due to the fact that the services in question are gradually being brought within the scope of in-house responsibilities. They essentially covered the costs of caretaking and surveillance in respect of buildings occupied by Parliament at its three places of work and the information offices.




F.   Chapter 2 1 ‘Data processing, equipment and movable property’









53.


Chapter 2 1 commitments stand at EUR 12 7 5 93  867, that is to say, 7 % of the amount committed in 2014, giving a reduction of EUR 8 8 82  546 (26) compared with 2013 (i.e. 7 %). In addition, the appropriations in this chapter were reduced during the financial year by EUR 1 1 6 03  888 (i.e. 8,2 % of the initial appropriations) as a result of transfers.












54.


The nomenclature for Chapters 2 1 (Data processing, equipment and movable property) and 2 3 (Current administrative expenditure) was reorganised for the year 2014, and telecommunications expenditure transferred from Chapter 2 3 to Chapter 2 1. Chapter 2 1 items now cover expenditure on the purchase, hire, servicing and maintenance of hardware and software and on outside assistance from service bureaux and consultants in activities falling under the heading of computing and telecommunications. Items 2101 (Computing and telecommunications — business-as-usual operations — infrastructure), 2103 (Computing and telecommunications — business-as-usual operations — management of ICT applications), 2104 (Computing and telecommunications — investment in infrastructure), and 2105 (Computing and telecommunications — investment in projects) have been newly created. Item 2 3 5 0 (Telecommunications) has been removed, and Items 2 1 0 0 (Computing and telecommunications — business-as-usual — operations) and 2 1 0 2 (Computing and telecommunications — business as usual — general support for users) have been renamed and their substance altered. The presentation of commitments for 2013 has been adjusted to allow for the new 2014 nomenclature in order to assist comparison.












55.


A breakdown of Chapter 2 1 expenditure is given in Figure 7.

Figure 7


Breakdown of Chapter 2 1 expenditure














56.


Item 2 1 0 0 (Computing and telecommunications — business as usual — operations) accounted for 17 % of Chapter 2 1 commitments, totalling EUR 2 1 0 66  293, which was 2 % up on 2013. Expenditure under this item relates to the smooth running of Parliament’s computing and telecommunications systems, not least the systems at the computer and telecommunications centre, departmental-level IT, and network management.












57.


Item 2 1 0 1 (Computing and telecommunications — business-as-usual operations — infrastructure) accounted for 17 % of Chapter 2 1 commitments, totalling EUR 2 1 8 90  682, which was 17 % up on 2013. Expenditure under this item relates to routine management and maintenance of Parliament’s computer and telecommunications system infrastructure, including network, cabling, and telecommunications infrastructure, and infrastructure for individual equipment and voting systems.












58.


Item 2 1 0 2 (Computing and telecommunications — business-as-usual operations — general support for users) accounted for 9 % of Chapter 2 1 commitments, totalling EUR 1 1 7 63  534, which was 12 % down from 2013. Expenditure under this item relates to routine assistance and general user support regarding Parliament’s computer and telecommunications systems, including support services for Members and for administrative and legislative applications.












59.


Item 2 1 0 3 (Computing and telecommunications — business-as-usual operations — management of ICT applications) accounted for 11 % of Chapter 2 1 commitments, totalling EUR 1 3 8 12  345, which was 17 % down from 2013. Expenditure under this item relates to routine management of Parliament’s ICT applications, including applications for Members, communication applications, and administrative and legislative applications.












60.


Item 2 1 0 4 (Computing and telecommunications — investment in infrastructure) accounted for 15 % of Chapter 2 1 commitments, totalling EUR 1 9 3 52  737, which was 38 % down from 2013. This item covers investment in Parliament’s computing and telecommunications system infrastructure, including the systems at the computer and telecommunications centre, networks, cabling, and videoconferencing systems.












61.


Item 2 1 0 5 (Computing and telecommunications — investment in projects) accounted for 10 % of Chapter 2 1 commitments, totalling EUR 1 2 2 13  961, which was 52 % up on 2013. This item covers investment in current or new ICT projects, specifically in applications for Members, legislative, administrative, and financial applications, and ICT governance applications.




G.   Chapter 2 3 ‘Current administrative expenditure’









62.


This chapter accounted for 0,3 % of 2014 commitments, totalling EUR 4 8 24  591 (27) (1 % down from 2013).












63.


Commitments against this chapter broke down as follows: 31 % against Article 2 3 7 (Removals), 30 % against Article 2 3 0 (Stationery, office supplies and miscellaneous consumables) and 17 % against Article 2 3 2 (Legal costs and damages). The remaining 22 % was divided between Articles 2 3 1 (Financial charges), 2 3 6 (Postage on correspondence and delivery charges), and 2 3 8 (Other administrative expenditure).












64.


All of the items in this chapter provided funding for transfer C4, known as the mopping-up transfer (Table 7). The transfer served to reduce the initial appropriations by 18 %, the explanation for which might lie in the fall-off in activity in an election year and the effort to rein in ordinary administrative expenditure.




H.   Chapter 3 0 ‘Meetings and conferences’









65.


This chapter accounted for 2 % of 2014 commitments, totalling EUR 2 8 5 62  580 (13 % down from 2013). Commitments against this chapter broke down as follows: 80 % against Article 3 0 0 (Expenses for staff missions and duty travel between the three places of work), 17 % against Article 3 0 4 (Miscellaneous expenditure on meetings), and 3 % against Article 3 0 2 (Entertainment and representation expenses).












66.


In 2014, there were 33  141 missions (2013: 34  658) representing a total of 93  960 mission days (2013: 1 01  620). Most of the missions involved travel between Parliament’s three places of work (Brussels — 5  297 missions; Strasbourg — 20  092; and Luxembourg — 2  411).




I.   Chapter 3 2 ‘Expertise and information: acquisition, archiving, production and dissemination









67.


Commitments against this chapter accounted for 6 % of 2014 expenditure, totalling EUR 11 2 5 32  750 (10 % down from 2013). Some 24 % of the appropriations against this chapter were utilised for Item 3 2 4 4 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries), 17 % for Item 3 2 4 2 (Expenditure on publication, information and participation in public events) and 14 % for Item 3 2 4 8 (Expenditure on audiovisual information).












68.


A breakdown of commitments is given below.

Figure 8


Breakdown of Chapter 3 2 commitments














69.


Commitments against Item 3 2 4 4 (Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries) totalled EUR 2 7 2 49  059, which was down (14 %) from 2013. They covered the subsidies granted for group visits and associated supervision and infrastructure costs, the running costs of the Euroscola programme, and the financing of traineeships for opinion multipliers from third countries. The fall in commitments is due to the fact that visitor numbers were lower in the months following the elections because there were fewer groups invited by Members.












70.


Commitments against Item 3 2 4 2 (Expenditure on publication, information and participation in public events) amounted to EUR 1 9 6 51  447 and covered, in particular, expenditure on information publications, including electronic publications, information activities, public relations, participation in public events, trade fairs and exhibitions in the Member States and candidate countries, and updating of the Legislative Observatory (OEIL). Commitments fell by 23 % compared with 2013, the reason being that large amounts of expenditure for information activities were committed in that year in anticipation of the 2014 election.












71.


Commitments against Item 3 2 4 8 (Expenditure on audiovisual information) totalled EUR 1 5 4 84  852 and covered expenditure relating to:






—


the operating budget of the audiovisual sector (including services under its own control and outside assistance such as technical services for radio and television stations, provision, production, coproduction and broadcasting of audiovisual programmes, the hiring of lines, the transmission of television and radio programmes, and other measures to develop relations between the institution and audiovisual broadcasting bodies),










—


expenditure on live Internet broadcasting of plenary sittings and parliamentary committee meetings,










—


the establishment of appropriate archives ensuring uninterrupted public access to that information.
















72.


These commitments were 25 % down from 2013. As in the case of Item 3 2 4 2, this trend is due to the fact that commitments for information activities relating to the 2014 election were already entered into in 2013.












73.


With regard to audiovisual information, 1  080 events, including 874 committee meetings, were webstreamed. ‘Europe by Satellite’ production was as follows: 874 pieces of EP news footage were rebroadcast 85  181 times by 207 channels, 68 info-clips on legislative subjects, 38 sitting days, 585 live broadcasts, 357 topical reports produced for Eurovision (to be broadcast in 79 countries), and 18 events broadcast by Eurovision from the EP in Brussels or Strasbourg.












74.


It should also be noted that commitments against Item 3 2 4 3 (Parlamentarium — the European Parliament Visitors’ Centre), EUR 4 7 48  380, increased by 24 % over the previous year. The Parlamentarium is one of the most visited tourist attractions in Brussels and received 3 40  500 visitors in 2014 (2013: 3 37  000 visitors).




J.   Chapter 4 0 ‘Expenditure relating to certain institutions and bodies’









75.


This chapter accounted for 6 % of 2014 commitments, totalling EUR 10 0 5 23  786 (8 % up on 2013).












76.


Article 4 0 0 (Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members) accounted for 59 % of Chapter 4 0 appropriations (2013: 63 %). Commitments against that article totalled EUR 5 9 4 16  002 and were intended to cover the following in respect of the political groups and the non-attached Members:






—


secretarial, administrative and operational expenditure,










—


expenditure on political and information activities conducted in connection with the European Union’s political activities.
















77.


Commitments were 1 % up on 2013.












78.


Article 4 0 2 (Funding of European political parties) accounted for 28 % (2013: 23 %) of Chapter 4 0 commitments, i.e. EUR 2 7 7 13  795, a figure which rose by 28 % compared with 2013 owing to the additional expenditure in an election year.












79.


Article 4 0 3 (Funding of European political foundations), EUR 1 3 3 93  989, accounted for 13 % (2013: 13 %) of Chapter 4 0 commitments.

Figure 9


Breakdown of Chapter 4 0 commitments






K.   Chapter 4 2 ‘Expenditure relating to parliamentary assistants’









80.


This chapter accounted for 10 % of 2014 commitments, totalling EUR 18  10 4 8 83  770 (4 % down from 2013).












81.


A breakdown of commitments against the chapter is given in the figure below.

Figure 10


Breakdown of Chapter 4 2 commitments














82.


Commitments for local assistants (28) stood at EUR 8 0 5 42  421 (4 % down from 2013). Commitments for accredited assistants — Staff Regulations (29) stood at EUR 9 9 6 89  759 (also 4 % down from 2013). These cover salaries, allowances and mission expenses for the staff concerned, together with the cost of outside courses.












83.


The commitments for both local and accredited assistants were lower because 2014 was an election year, and a great many assistants consequently had to leave their jobs. New assistants to newly elected Members were gradually recruited between July and the end of the year, and that was the reason for the lower take-up of the appropriations for 2014.












84.


On 31 December 2014 there were 1  686 accredited parliamentary assistants working at Parliament and 4  453 local assistants had an employment contract with a Member (including 213 via groupings of Members). On average, each Member employed 2,3 accredited assistants and 5,9 local assistants (30). The number of local assistants employed per Member varied greatly — between 0 and 46 — in 2014. Whereas 67 Members did not have any local assistants at all at the end of 2014, there were 91 Members who recruited more than 10 employees in their home Member State in 2014 (seventh and eighth parliamentary terms).












85.


Parliamentary assistance payments in 2014 relating to local assistants living outside the euro zone were made on the basis of a rate of exchange between the euro and other currencies which was set for the entire year (December 2013 rate).




L.   Chapter 4 4 ‘Meetings and other activities of current and former Members’









86.


This chapter accounted for 0,02 % of 2014 commitments, totalling EUR 4 00  000 (7 % up on 2013).




M.   Title 10 ‘Other expenditure’









87.


The chapters in this title contain only provisional appropriations, which may be committed only once they have been transferred to an operational line. Transfers of provisional appropriations (EUR 1 3 0 00  000) are dealt with in section 1 of this report. Initial appropriations against this title stood at EUR 1 3 0 00  000 (2013: EUR 2 2 9 12  765) — equivalent to 0,7 % of the total budget for 2014.




III.   2014 OBJECTIVES AND RESULTS









88.


The financial year 2014 was marked by the European elections and the process of appointing the new Commission.












89.


The efforts, begun in 2011, to bring about structural improvements in order to provide Parliament with all the resources it needs to play its role in the legislative process to the full and enable it to capitalise to the full on the enhanced powers conferred on it by the Treaty of Lisbon were continued. Parliament also continued to carry out multiannual programmes designed to rationalise and modernise key areas of its Administration, in particular security.












90.


The objectives pursued and outcomes achieved in 2014, which are set out below, stem from the priorities and decisions adopted by the Bureau in 2014, the guidelines adopted by Parliament in its budget resolutions, and the goals and achievements of the 2012-2014 Administrative Work Programme.




A.   European elections









91.


The overall level of parliamentary activity in 2014 decreased as it is usual during an election year. The transition from the seventh legislative term to the eighth meant de facto a division of the year in three parts.












92.


The first part, from January to April was characterised by identifying legislative proposals which committees still wanted to see adopted during the seventh term and giving priority to them in terms of committee meeting time and trilogues so as to allow their finalisation for the last plenary sessions of the term. The tight deadlines meant a considerable pressure on staff and on resources in general.












93.


Considerable efforts were made by the political directorates-general and the Legal Service to complete important legislative procedures by the end of the parliamentary term, in particular those on the single resolution mechanism and the Single Bank Resolution Fund, the financing of political parties, the European Investigation Order and the European Maritime and Fisheries Fund.












94.


May and June were months of transition, both politically and administratively. These 2 months were characterised by the organisation of welcome activities and stands for the new Members, and the finalisation of the so-called welcome pack, exhaustive compilations of information material for the new Members of parliamentary committees.












95.


The third phase, as from July 2014, started with the election of the President, the constitution of the new committees and of the Conference of Committee Chairs. With the election of the new committee Chairs and Vice-Chairs and the successful completion of the hearings of the Commissioners-designate in September/October, all elements were in place for the legislative and non-legislative work both in committees and in the plenary to restart fully.




B.   Enhancing the work of Parliament and its Members in order to complete the legislative cycle

B.1.   Support for research









96.


Following the comparative study concerning Parliament’s budget, which involved four national parliaments and the US Congress, and on the basis of recommendations drawn up by the Joint Working Group of the Bureau and the Committee on Budgets, the Bureau decided at its meeting of 20 May 2013 to create a new Directorate-General for Parliamentary Research (DG EPRS) in order to provide independent scientific advice both for Parliament’s political bodies and for individual Members. The new directorate-general came into being on 1 November 2013.












97.


At the end of its first full year of existence, DG EPRS is now fully operational. Rules for the operation of the Members’ Research Service were adopted by the Parliament’s Bureau in June 2014.












98.


The new Members’ Research Service began to provide a dedicated research capability for individual Members and to generate a much wider and deeper range of in-depth analytical and briefing publications across all major policy fields for a general parliamentary audience. The EPRS generated over 450 publications in 2014 (about two-thirds in physical form and one-third on-line only), and responded to 1  675 personal requests for research or analysis from Members or their staff while dealing with a further 745 similar requests from other clients within the Parliament. Just under 50 per cent of Members or their offices made requests in the second half of the year, with the volume and sophistication of enquiries rising rapidly, partly as a result of EPRS’s conscious ‘client needs’ approach.












99.


What is more, the cooperation agreement signed with the Economic and Social Committee and the Committee of the Regions on 5 February 2014 gives staff who are affected by the restructuring of the committees’ translation service and who have the required profile the option of being transferred to Parliament in order to work for the new Directorate-General for Parliamentary Research (a maximum of 80 staff).












100.


Following the signing of that agreement, a call for expressions of interest was organised in the committees and a joint selection committee was formed to draw up the list of candidates selected. The first 6-month phase of secondments from the committees began on 1 October 2014 (25 staff); the second phase started on 1 January 2015 (17 staff). On 30 September 2014 a memorandum of understanding was concluded between DG Personnel and the relevant departments of the two committees with a view to laying down detailed administrative arrangements for the secondments.




B.2.   Knowledge management









101.


Cooperation between the parliamentary committees and the Policy Departments is very close, continuous and multifaceted: Policy Department briefings, policy papers, studies and workshops regularly feed into committee deliberations and establish a valuable link between the provision of expertise and policy-making.












102.


In order to support the Members’ political works and to provide for the possibility of having in-depth discussions on topics of immediate interest and concern for the committees and subcommittees, the secretariats organized 50 hearings on internal policies and 24 public hearings on external policies in 2014.












103.


In addition to the procurement of external expertise to support the work of the committees and sub-committees, a number of internal studies and briefing papers were also produced: 218 internal studies and briefing papers by DG IPOL and 251 internal papers and Country Security Assessments by DG EXPO. These figures seem to consolidate a trend of increased internal production over the past 2 years.












104.


Significant further progress was made in strengthening support for parliamentary committees in exercising scrutiny and oversight over the executive.












105.


The work undertaken on European added value and the cost of non-Europe proved valuable in the run-up to the European elections and assisted committees during the hearings for Commissioners-designate. Seventy-five publications of various kinds were produced by DG EPRS for these issues.












106.


The substantial work undertaken between 2012 and 2014 in identifying the potential added value in new initiatives and the cost of non-Europe in various sectors was brought together in a major publication, entitled Mapping the Cost of Non-Europe, which attracted positive attention in media, academic and policy-making circles.




B.3.   Scrutiny and agenda-setting









107.


Scrutiny-related activities of committees are increasingly being developed and strengthened in order to allow Parliament exercising oversight over other institutions, to monitor the proper use of the EU budget and to ensure the correct implementation of EU law.












108.


The committee secretariats and horizontal services are working on several project milestones strengthening and systematising these aspects. At the end of the previous legislative term, they also took stock of and assessed current committee activities in this domain, leading to a scrutiny toolbox of procedures and practices. This toolbox has been developed and will be regularly adjusted.












109.


As regards scrutiny through the discharge procedure
 (31) new tools have been developed especially as regards performance scrutiny, including an analysis of the Commission’s annual evaluation report and its communication on the protection of the EU budget.












110.


New products in the area of ex-post impact assessment and policy performance appraisal were drawn up, including eight implementation appraisals and a comprehensive listing of review clauses in legislation to facilitate the scrutiny and oversight work of the parliamentary committees. Other oversight tools developed for the first time in 2014 included a rolling check-list of commitments by the European Council and an update of the implementation of the country-specific recommendations in the European semester.












111.


In support of political initiatives and agenda-setting by the parliamentary committees, four new Cost of Non-Europe reports were undertaken, as well as a number of assessments mapping the overall cost of non-Europe and the economic potential of the plan put forward by the newly-elected President of the European Commission.












112.


The foresight work of the European Parliament was further strengthened with the publication for the STOA (Science and Technology Options Assessment) Panel of six studies and eight in-depth analyses on the subjects chosen by the panel members for their strategic interest to policy-making.












113.


Within the PPP (Parliament Project Portfolio, see paragraphs A.A.E.1 to 169), several projects are specifically related to parliamentary oversight, in particular three projects developed by DG IPOL: strengthening the culture of scrutiny in committees, scrutiny on delegated acts and draft RPS (32) measures, and scrutiny of MFF (33) financial programmes.




B.4.   External policy codecision and consent









114.


Committee secretariats assisted the Chairs and Members in legislative and non-legislative work. Most procedures, especially own-initiative reports, were completed by the end of the seventh legislature by committees and subcommittees. The committee on International Trade (INTA) carried over into the eighth legislature and continued its work on two ordinary legislative procedures (concerning the access of third-country goods and services to the Union’s internal market in public procurement and procedures supporting negotiations on access of Union goods and services to the public procurement markets of third countries, and the protection against dumped and subsidised imports from countries not members of the EC).












115.


With a remarkable effort made by the INTA Secretariat, Parliament achieved significant progress with regard to transparency in the Transatlantic Trade and Investment Partnership (TTIP) negotiations and access to documents, including publication of the negotiating mandate. Continuous efforts were pursued in order to guarantee access by the Foreign Affairs Committee (AFET) (34) to Common Foreign and Security Policy (CFSP) documents and by the Foreign Affairs Committee and the Committee on Budgets to information on financing CFSP/CSDP (Common Security and Defence Policy).












116.


Following the adoption of the financial instruments, the relevant committees put in place various project teams, working groups or task forces, at administrative and/or political level, to strengthen parliamentary oversight. AFET and DEVE (Committee on Development) constituted various Working Groups (at political level) and pursued the Task Force on External Financial Instruments (for staff), with the support, where appropriate, of DROI (Subcommittee on Human Rights) and SEDE (Subcommittee on Security and Defence). The DEVE Secretariat monitored closely programming documents transmitted during the electoral recess and proposed a structure and methodology for the scrutiny working groups early in the eighth legislature. For scrutiny of the European Development Fund (EDF), the Secretariat was instrumental in establishing a totally new methodology with the European Commission. For INTA 38 country-specific and regional Monitoring Groups scrutinized on-going trade negotiations and bilateral trade relations, with the participation of the relevant standing delegations Chairs of the Parliament. DROI continued to make good use of the Contact Group it had set up for EP/EEAS/EC (35) consultation on and scrutiny of the new Human Rights Action Plan. AFET and SEDE continued to strengthen their work with national parliaments through the Interparliamentary Conference on CFSP/CSDP.












117.


The adoption by DEG (Democracy Support and Election Coordination Group) of the recommendations in the end-of-legislature report led to the conceptualization of the CDSA — Comprehensive Democracy Support Approach —, defining a coherent strategic outlook to EP democracy support and capacity building, including a selection of six priority countries and a priority region (Western Balkans + Turkey) and confirming the usefulness of nominating lead Members for each country/region. This contributed also to the consolidation of the political ownership by Members as they were systematically involved in all democracy support and Sakharov Prize Network activities, be it as speakers in seminars and conferences or hosts of study visits.












118.


Enhanced cooperation with the European Commission and the EEAS has been continued and qualitatively improved. A significant step forward has been taken by promoting and signing an Administrative Arrangement between the European External Action Service and the European Parliament (for DG EXPO, IPOL and EPRS) which has been immediately implemented: an exchange of staff of 14 people from EP and 5 from EEAS has already taken place, with a very positive feedback from both sides.












119.


For the first time a joint conference on Fundamental Rights was co-organised with the Commission and the Italian EU Presidency (in Albania), and regular exchanges of information with DG ELARG have been put in place, involving DG ELARG experts in seminars both in Brussels and in the region.




B.5.   Improving plenary sitting services









120.


The efforts to improve Parliament’s image and make plenary more attractive continued. In addition to the projects already launched (development of a reliable database containing statistics on the work of plenary, revision of the Rules of Procedure and internal procedures), consideration was given to the best ways of generating and disseminating information about part-sessions and the work done at them, including by means of briefings, an updated vade mecum, an FAQ portal and a ‘Sittings Live’ website linked to Europarl.












121.


The IT applications used in plenary are still being modernised. Consideration is being given, in particular, to the possibility of providing access to the Legislative Observatory from mobile devices (smart phones, tablets, etc.) and introducing a voice recognition system for the Minutes/Verbatim Report of Proceedings.












122.


The number of written questions received and dealt with by the Tabling Desk Unit doubled between 2009 and 2014 and that trend is likely to continue during the current parliamentary term. The introduction across the board of the procedure of finalising texts prior to their adoption, so that legislation can be signed and published more quickly, and very effective planning made it possible to adopt all the proposals on which agreement had been reached with the Council before the end of the seventh parliamentary term.




C.   Information campaign for the 2014 European elections

C.1.   Centrally organised activities









123.


Launched in September 2013, timed to coincide with President Barroso’s ‘state of the Union’ speech, the campaign ran until the end of 2014 with its post-electoral phase focusing on the outcome of the elections, the constitution of the new Parliament, the hearings of Commissioners-designate, and the inauguration of the new Commission and its President as elected by Parliament.












124.


Two special events can be considered major marking points of the final stages of the campaign: the Presidential Debate and the Election night.












125.


On May 15th, the only ‘Presidential Debate’ between all five candidates to become the next President of the European Commission took place within the EP premises in Brussels. This event was organised in cooperation with the European Broadcast Union (EBU) and the European political parties and involved more than 150 partners (TV Channels, radios and website) broadcasting live the event across the EU countries.












126.


On May 25th, the Election night, collecting electoral results for projection of the political composition of the new Parliament and ensuring live broadcasting of the event, attracted over 1  200 accredited journalists who reported live from the EP premises as well as over 150 broadcasters from 46 countries. The general public also showed a deep interest in the election night attending events and debates organised in the Parlamentarium and gathering in the vicinity of the Parliament.












127.


The last phase, the ‘Post-electoral phase’ of the campaign focused on the outcome of the elections and the constitution of the new Parliament. DG COMM communicated on election results and the composition of the new Parliament across all EU Member states and provided media coverage concerning the election of the new President of the Commission and ensured Commissioners’ hearings coverage via traditional and new media.












128.


An ex-post evaluation of the information campaign has been commissioned with an external consultant, in response to the budget authority’s request (resolution of 23rd October 2013 on 2014 draft budget). This evaluation, aimed at analysing the methodology and implementation of the campaign, will give a valuable insight into the pertinence of the various choices made along the way and will serve to enrich the necessary reflection on the strategic decisions to be taken as regards communication strategy and its implementation in the years to come.




C.2.   Decentralised activities









129.


The campaign was implemented in the Member States through the 34 EP’s Information Offices (EPIOs). The Information Offices were crucial actors in executing the various phases of the campaign at the national level declining the central messages into national realities and disseminating the same message in different languages in 28 countries.












130.


The EPIOs ensured active promotion of all campaign steps and organised many other pre-election activities in order to spread the campaign’s main message as well as post-election activities focusing on the analysis of the elections outcome. In addition the EPIOs activated their own networks with stakeholders and local partners to generate multiplier effect in the promotion of the European Parliament branding and election material.












131.


The EPIOs also played a key role in the negotiations with TV channels and radio stations in order to secure free broadcasting of the election TV spot and the radio advert. Through cooperation with other institutions locally they also managed to secure some funding from inter-institutional programmes. Total estimated savings for EUR 10,7 million result for EPIOs arrangements with local partners.




C.3.   EYE









132.


In addition, a brand new format was developed for an event focusing on young people which was not part of the 2014 information and communication campaign. The European Youth Event (EYE 2014) brought together 5  000 Europeans aged 16-30 to exchange ideas on youth-related issues in Strasbourg on 11 May 2014. They took part in panel discussions on topics such as human rights, youth employment, the digital revolution and sustainability and talked about their ideas for the future of Europe with politicians, journalists and other decision makers. No additional budget was foreseen for the EYE which was funded by reallocation of resources within the existing 2014 budget.












133.


During its meeting of 16 June 2014, the Bureau took note of the outcome of the European Youth Event as a successful occasion for the European Parliament to invite young people into its premises to discuss their ideas with European decision-makers, and instructed the Secretary General to complete a review of the implementation of the EYE with a view to it becoming a regular feature staging similar events again in the future in the framework of an open and continuous two-way communication strategy with young people.




C.4.   House of European History









134.


Work on the Eastman Building, which will provide the premises for the House of European History, continued. Delays built up, however, with the result that the work could not be completed by the end of 2014. Completion is now scheduled for summer 2015, after which the work of preparing the exhibition itself will start. The opening of the House of European History and its permanent exhibition and the first temporary exhibition are scheduled for 2016.




D.   Continuing to implement the multiannual programmes to rationalise and modernise key parts of Parliament’s Administration

D.1.   Buildings' policy









135.


In keeping with the medium-term buildings strategy adopted by the Bureau on 24 March 2010, a number of projects were approved or implemented, as set out below:





Brussels









136.


Efforts to find a temporary solution until the Martens Building can be occupied (Trebel project), which is expected to happen in 2017, resulted in the Square de Meeûs No 8 Building being identified as the most appropriate (cf. Bureau decisions of 30 November 2011, 14 January 2013 and 11 March 2013, and the decision of the Committee on Budgets of 28 February 2013). In June 2014, once improvements had been made to the building, some 1  000 staff from DGs IPOL, EXPO and EPRS moved in. This removal was the first key stage in the process of making additional space available to members in Parliament’s main buildings.












137.


Work has started on drawing up a new medium-term buildings' strategy. The new strategy involves efforts to find new premises to meet Parliament’s needs within a set perimeter close to the main buildings, premises in which the New World of Work concept (36) can be implemented, and the multiannual planning of renovation work, including related projects. The principle of interinstitutional property redistribution is an integral part of that strategy. The new strategy should be submitted to the Bureau in the first half of 2015.












138.


What is more, a property market survey has been launched with a view to finding replacement premises for the training centre and additional premises with a floor area of roughly 6  000 m2.












139.


As regards the Martens Building (Trebel project), a start has been made on the initial fitting-out work. That work will also make provision for the application of the New World of Work concept.





Luxembourg









140.


As regards the Adenauer project, in 2013, on the basis of the Bureau decisions taken in 2012 and a comprehensive analysis carried out with the Luxembourg State, a decision was taken to replace the project manager which had overseen the design stage with a project manager to supervise the construction phase, consisting of five entities under the responsibility of a lead coordinator. In late 2013, building work resumed and at the same time the funding arrangements were finalised through the establishment of the fiduciary account. 2014 was thus the first full year of implementation of the project in its current form.












141.


In late 2013, the project had fallen 3 months behind schedule. In 2014, despite unforeseen events and problems linked to the organisation of invitations to tender Nos 4 and 5 (‘special construction technologies’ and ‘finishing’), the revised schedule (adjusted to take account of the 3-month delay) was hardly changed. This schedule does not yet take account of the delays linked to modifications to the facades, which are still the subject of negotiations with the contractor for Lot 61, Facades, and the delay linked to the reissuing of the invitation to tender for Lot 74 (HVAC (37) — regulation). The completion date for the East site might therefore have to be put back between 6 and 9 months.












142.


Throughout 2014, the fiduciary account was used to guarantee amounts paid over by Parliament which were not used immediately to settle invoices. The assets held in the fiduciary account stem from Parliament pre-financing payments and the first loan draw-down effected on 31 December 2013. The assets were released gradually as required. In 2014, Parliament effected 10 releases totalling EUR 31,9 million. Talks with the Luxembourg tax authorities led to the restoration of the tax-neutral status of the Société Immobilière KAD PE (38) as regards imposition of the minimum tax rate (request for waiver) and the impact of VAT (prompt reimbursement).












143.


Pending availability of the new Konrad Adenauer Building, it was decided in 2013 to extend the lease on the Goldbell Building until 31 December 2017 and to rent the Geos Building instead of the President Building. After staff moved from the President Building into the GEOS Building in early 2014, an analysis was made of how the best possible use might be made of the space in Parliament’s buildings in Luxembourg. Following that analysis, the updating of the Konrad Adenauer II Building disruption study (39) and the move requests submitted by the various directorates-general, Parliament is in a position to propose the Goldbell Building for use by the Commission (Luxembourg Office for Infrastructure and Logistics) as of 2015.





Information Offices









144.


In connection with the Berlin Europe House, at its meeting of 13 January 2014 the Bureau gave its approval for the rental of a further 317 m2 on the ground floor of the building, in which to install at 360o Parlamentarium. The lease, which was signed on 19 December 2014, includes provision for a sum of EUR 1,34 million for preliminary work on the building infrastructure, including improvements to the Infopoint and alterations to the security facilities. The works are scheduled for completion in early 2016












145.


A cooperation agreement between the European Parliament and the Commission on joint management of Europe Houses is still being sought with the aim, on the one hand, of setting out a framework for multiannual planning of property surveys with a view to purchasing or leasing property, and, on the other hand, of simplifying the administrative and financial procedures for their day-to-day management. Unfortunately, the negotiations between the two Administrations broke down as a result of differences between the policy pursued by the Commission, which prefers budget planning based on current availabilities, and that pursued by Parliament, which favours a budget based on 3-yearly planning of joint actions decided jointly at political level. As a result of this deadlock, the current administrative arrangements will continue to apply for the time being. The possibility of holding talks at political level with a view to agreeing a common approach to Europe Houses could be explored in the future.





New policy on the maintenance and renovation of buildings









146.


An internal and external audit schedule, to be repeated regularly in each parliamentary term, was approved by the Bureau on 26 February 2013. The external audit conclusions were submitted to the Bureau Working Party on Buildings, Transport and a Green Parliament at the end of the last parliamentary term (25 June 2014).












147.


Following the discovery, in September 2012, of cracks in three of the ceiling beams in the Chamber roof during inspections carried out as part of the ongoing policy of carrying out inspections and preventive maintenance of Parliament’s infrastructure, a decision was taken to temporarily close zone A of the Paul-Henri Spaak Building. Following completion in the first quarter of 2014 of the work required to make the Chamber safe again (repairs to the ceiling frame and refurbishment of the Chamber), the Chamber was re-opened and the first mini-session was held on 1 April 2014.












148.


As regards the faults affecting the fireproofing (flocking) on the ceiling frame in the Louise Weiss Building, the inspections being conducted by the group of experts appointed by Strasbourg District Court are continuing; the experts are due to submit their report on 31 October 2015.












149.


As regards the ‘ceilings’ issue, the technical assessment has been completed and the group of experts appointed by Strasbourg District Court submitted their report to the judge hearing the matter on 31 March 2014. Under the terms of that report, Parliament could be reimbursed the amount set by the group of experts in the form of damages, which corresponds to 64 % of the cost of the repairs Parliament itself met (or EUR 8,64 million net of tax). The judge has been asked to find against the insurer and the contractors, project manager and technical inspectors concerned.




D.2.   Environmental policy









150.


Parliament has sought to set an example in the fight against climate change by adopting a comprehensive strategy for reducing and offsetting its carbon emissions, with the ambitious target of reducing its emissions by 30 % by 2020.












151.


In pursuit of Objective 1 of the EMAS Action Plan for 2009-2011 (Carbon emissions, overall study per site and per building in Brussels and Strasbourg) an engineering consultancy was selected on the basis of a call for tenders in April 2011 to carry out the necessary energy audits. The audits carried out on the first buildings studied in Brussels and Strasbourg show that energy savings and carbon emissions reductions can be achieved in the medium term without the need for significant investment. This programme will be concluded in 2015. In the longer term, further improvements may be achieved as part of a financially and technically more ambitious building modernisation programme.












152.


The Working Group on Green Public Procurement (WGGPP) finalised its work at the end of October 2014. The WGGPP developed a Green Public Procurement (GPP) approach for the European Parliament, including a revision of the Vade Mecum for Procurement Procedures, a new Implementation Guide for Green Public Procurement annexed to the vade mecum, a revised Procurement Planning Document as well as detailed planning for GPP training and the set-up of a GPP helpdesk. The GPP-approach was adopted by the Public Procurement Forum on 8 December 2014.




D.3.   Catering policy









153.


Efforts continued in 2014 to modernise catering within Parliament until 2019 as laid down in the Bureau decision of 10 June 2013 entitled ‘Parliament’s future catering policy 2014-2019 — Guidelines for modernisation’.












154.


In what was a major undertaking, a new canteen and modern cafeteria with an 800-cover capacity were provided in the Square de Meeûs Building in Brussels. The new facility has been designed to offer a very high level of convenience and more sustainable and better-quality menus. The new canteen is the first infrastructure project carried out in accordance with the guidelines adopted in the abovementioned Bureau decision. In addition, a new canteen and cafeteria were installed on schedule in the GEOS Building in Luxembourg. Other improvements have also been made in various outlets, mainly in Brussels and Luxembourg.












155.


Furthermore, a food waste management policy has been put in place at the three places of work, taking into account the resolution adopted by Parliament in 2012 and the initiatives launched at European and national level. Food waste policy features include weighing for the salad bar, as well as the option of paying less for less (‘my portion’).












156.


As a result of the introduction of the reformed drinks service for meetings in July 2014, a significant reduction in expenditure against the relevant budget item has been achieved. That will allow compliance with requirements for a further reduction in the budget for this type of activity in 2015.




D.4.   Continuing to modernise information technologies/security









157.


The implementation of programmes such as e-Parliament (amendments and electronic signature, MEP Portal, etc.), Paperless (e-Committee (40), e-Meeting (41), etc.) and Knowledge Management is making it possible to move towards a totally on-line EP with full mobility. This is being supplemented by the introduction (in progress) of a tablet as the standard working tool. This process has been accompanied by a software upgrade (migration to Windows 7 and Outlook 2010) and a substantial enhancement of the videoconferencing network and wifi.












158.


For the new legislature, the Paperless Programme was brought to the end, with a new version of eCommittee and a general launch of eMeeting for all committees. Their evolution will continue in 2015. The Paperless Repository project moved to a phase of live testing, with the aim to go to production in all committees in spring 2015. All this also contributes to the Parliament’s EMAS policy.




D.5.   Relations with national parliaments









159.


Development of the EP’s ‘Connect’ database for documents from national parliaments was completed and the database is fully operational. Their opinions and input can be better circulated by means of the database in line with what the Treaty stipulates with regard to subsidiarity and proportionality.












160.


The interparliamentary conference on the economic and financial governance of the European Union, provided for by Article 13 of the Treaty on Stability, Coordination and Governance, was held in Brussels on 3 and 4 February 2014.












161.


As regards the other interparliamentary meetings in 2014, the following were some of the most significant: the parliamentary forum ‘EU Parliaments in global governance’ (18 February), the interparliamentary meeting on ‘Preventing violence against women: a challenge to everybody’ (5 March) to mark International Women’s Day, the interparliamentary meeting on ‘Future priorities in the field of Civil Liberties, Justice and Home Affairs’ (19 March) and the interparliamentary meeting on ‘The external agenda of the EU and the Western Balkans’ (1 and 2 December). As 2014 was an election year, there were no interparliamentary meetings at the end of the parliamentary term or the beginning of the new one.




D.6.   Thoroughgoing restructuring of the security service









162.


2014 was marked by the stage-by-stage internalisation of security services, so that internalised and externalised management coexisted (as they will continue to until June 2015), making it necessary to reconcile the strategy laid down by the Bureau with the contractual obligations and requirements in relation to the service provider, while maintaining coherence with the choices made by the Institution’s political authorities and the guidelines issued by them. 287 security and prevention staff were recruited by Parliament (80 in 2013 and 207 in 2014).












163.


Under the action plan adopted in 2012, provision was made for gradual implementation, over the period 2013-2016, in Brussels and in Strasbourg. This plan has been strictly adhered to. Indeed, internalisation at the two sites will be completed in the first half of 2015. As regards Luxembourg, the internalisation process is connected with buildings policy and the work on the Konrad Adenauer Building (KAD). This means that the evaluation and implementation of internalisation are tied in with the progress made on that work.












164.


As part of the internalisation process, the opening hours of Parliament’s buildings were revised, in line with what is being done at the other EU Institutions, introducing a differentiation between buildings devoted to political and parliamentary work, those used by the services most directly linked to that work and purely administrative buildings. The application of these new provisions in 2015 will be phased in, depending on the calendar for implementing the technical security measures peculiar to each building.












165.


During 2014, the Network of Security Correspondents finally fully assumed the role intended for it, which is that of acting as a permanent point of contact for effective communication between the political groups, the directorates-general and the EP’s services on matters relating to security.












166.


Following the meeting on 5 February 2014 of the Security Management Steering Committee, the composition of the Network was revised, and it now consists of resource directors and a representative of each political group. It was also decided at that meeting to establish the ‘Need to know’ service, with a remit to gather and centralise all information about events or meetings organised at Parliament involving outside participants. This enables the DG to plan security schedules for events, better assess the risks associated with each event, assess impacts and better respond to the needs of organisers, be proactive, scale facilities — and in particular accreditation and public reception services — accordingly and speed up access to buildings.




E.   Other modernisation measures

E.1.   Strategic Execution Framework









167.


The Strategic Execution Framework is an academic theory developed in the Stanford School of Engineering in Palo Alto (California). This is a way to reflect about the organisation, its objectives and operations in its unity. It helps the organisation to set its strategy to achieve its goals and long term intentions, while also considering the external environment and the internal culture and structure. The starting point for the process is to clarify the purpose of the organisation, its identity and its long-range intention — i.e. where it intends to be in 10-15 years’ time.












168.


It can be applied to the Secretariat general of the European Parliament as a management tool to lead organisational developments through project-based work aligned with the corporate strategy. The SEF is a framework which should help the Secretariat to align its operations, and project and programme portfolios to serve this long term intention and achieve its goals. The project proposals developed by the DGs in this perspective have been gathered in a Parliamentary Project Portfolio (PPP), a living document which will be regularly updated and reported on.












169.


The EP secretariat has set its purpose as ‘We empower the Members of Parliament for a vibrant European democracy’ and its long term intention as ‘We want to match the capabilities of the leading democratic institutions in Europe and worldwide’. Together with the SEF, the PPP was presented to the President and members of the Bureau during the Away days on 1—2 October 2014 as a planning document for the Secretariat General.




E.2.   Improving services to Members: One Stop Shop and Members’ portal









170.


At its meeting of 9 December 2013, the Bureau noted and approved the creation of a One Stop Shop for parliamentary services to Members. The One Stop Shop, which was opened on 3 February 2014, serves as a central contact point for Members seeking assistance. It is not intended to replace the services Parliament already offers to Members, but to serve as a link between Members and the various departments in Parliament’s Administration, which will continue to provide the services for which they are directly responsible.












171.


The One Stop Shop covers all administrative and support services, but does not provide assistance with core political work or advice on the rights and obligations of accredited parliamentary assistants under their Statute. The One Stop Shop has a front desk ensuring swift handling of requests from Members or from assistants acting on their Members’ behalf. Members/assistants can also contact the One Stop Shop by phone, at a central email address and via Parliament’s intranet.












172.


All the requests are dealt with within the time limits laid down in the Bureau decision of 9 December 2013. An initial reply is given within two hours, and a full reply within 24 hours. When complex issues are involved and the lead times are longer, Members are kept up to date with the action being taken on their requests. In practice, Members often receive a reply either immediately or within 15 minutes. In addition to serving Members, a large number of former Members also use the service. In accordance with the Bureau’s decision, the first customer satisfaction survey was completed on 5 December 2014. The overall level of satisfaction among customers of this service (numbering 630) was 88,6 %.












173.


Otherwise, ‘Members’ Portal for Financial and Social Entitlements’ aims at providing Members with a unique entry point for obtaining information on the status and evolution of their financial and social entitlements arising from the Statute for Members and the associated implementing measures.












174.


This Portal allows, inter alia, the electronic submission of reimbursement requests by Members, consultation of their personal file (remuneration, transitional allowance, pensions, assurance), access to all incoming and outgoing correspondence related to social entitlements, consultation of MEPs’ budgets (e.g. parliamentary assistance allowance), at any point, access to documents exchanged with paying agents managing local assistants’ employment contracts, the follow-up of files concerning travel expenses, and the introduction of an IT system for the management of meetings between Members and DG FINS services.












175.


In 2014, the Portal for active Members was further supplemented with new forms, and link to the MADIS (Members’ Administration Information System) application. The application was used by officials at the welcome stands to assist MEPs in filling out the forms at the start of the new parliamentary term.












176.


At its meeting of 15 December 2014, the Bureau adopted amendments to the Implementing Measures for the Statute of Members introducing the use of electronic signatures for Members’ requests for reimbursement of expenses, together with scanned copies of supporting documents.












177.


After a period of trail with a reduced number of voluntary Members, the Portal has reached its ‘go live’ phase.




E.3.   Financial and budgetary management









178.


The new version of the Internal Rules on the implementation of the European Parliament’s budget, together with the subordinated documents (including charters of the financial actors and the Minimum Internal Control Standards), was approved by the Bureau at its meeting of 16 June 2014. The Internal Rules and the subordinated documents needed be adapted to the new Financial Regulation which entered into force on 1 January 2013 (42).












179.


The Financial Management System (FMS) project aims at improving the visibility and the availability to the top management (Secretary-General and Directors-General) of decision-critical information on available resources (human, IT and financial) and their use, at achieving efficiencies by standardising and automating key central financial processes, and at providing a solution to the approaching technical obsolescence of existing IT-applications, in particular the general and budgetary accounting systems and the payments system.












180.


The drawing-up of the Functional Blueprint document, started in September 2013. The final draft of the V1 document, consisting of the Parliament’s requirement collection and solution proposal for the core SAP, was delivered by the implementation partner in July 2014. This draft Functional Blueprint was submitted to the comments of all the Directorate Generals of the Parliament in order to improve the document and a final version was delivered in October 2014.




E.4.   Human resources management









181.


The revision of the General Implementing Provisions (GIP) and the Internal Rules necessitated by the entry into force of the new Staff Regulations continued in 2014. Rules concerning accredited parliamentary assistants, promotions policy and merit points, the Promotions Committee, staff reports, confirmation in post of heads of unit/directors/directors-general, part-time working, family and parental leave and recruitment were adopted. Some GIPs (for example those on the staff assessment procedure for senior management) will be finalised in 2015.












182.


Following the entry into force of the new Staff Regulations, the Staff Rights and Obligations Unit (Legal Service) handled five times as many complaints in 2014 as in 2013, while the Staff Careers Unit doubled its complaints workload.












183.


In connection with the changeover between parliamentary terms, measures were taken to manage the ending of the contracts of approximately 1  700 accredited parliamentary assistants (APAs), assist the staff concerned with administrative procedures and manage the integration of several hundred new APAs.












184.


The new platform for uploading documents APA-People was developed between December 2013 and May 2014 and became operational at the end of the May, with the aim of facilitating recruitment for the new parliamentary term.












185.


Targeted training courses were organised in order to help APAs become operational quickly.












186.


A ‘Departure Desk’ and an ‘Arrival Desk’ were established for a long period of time to give parliamentary assistants and political group staff more support with administrative procedures (the Departure Desk operated from March to July 2014 and the Arrival Desk from May to July 2014 in Brussels, and at the time of the constituent sitting, in Strasbourg). The Departure Desk received more than 2  150 visits and dealt with more than 6  000 questions.












187.


New implementing measures for APAs were adopted by the Bureau on 14 April 2014 in response to the judgement delivered on 12 December 2013 by the Civil Service Tribunal. The new, more stringent provisions require a pre-dismissal interview to be held which gives the AECE the opportunity to explain the reasons for the dismissal on the basis of facts, introduce a conciliation procedure and lay down specific rules on harassment (involving APAs and Members).




F.   Overall structural changes to Parliament’s Secretariat (including the political groups)









188.


The changes made to Parliament’s establishment plan in 2014 may be summarised as follows:






—


creation of 30 posts to manage the second stage of internalisation of ICT (information and communication technology) services; this operation was performed in a budget neutral manner for the year by reducing appropriations for external services,










—


the cooperation agreement with the Economic and Social Committee and the Committee of the Regions signed on 5 February 2014 in particular gives staff affected by the restructuring of the Committees’ translation services the option of transferring to Parliament to work for the new Directorate-General for Parliamentary Research Services. For this purpose, 80 staff were entered in the establishment plan, they will be removed from the establishment plans of the Committees when the transfers become final (see also paragraphs 99 and 100 above),










—


67 posts were deleted from the establishment plan (at Secretariat level) in connection with the implementation of the Interinstitutional Agreement on budgetary discipline, on cooperation in budgetary matters and on sound financial management (43).
















189.


The main changes to Parliament’s organisational set-up and management are summarised in the table below:

Table 10


Summary of restructuring changes in Parliament’s Secretariat in 2014







Directorate-General


Restructuring and modernisation




DG PRES
Presidency


In the course of 2014, DG PRES had three different Authorising Officers in succession. The separation of the posts of Deputy Secretary-General and Director-General of DG PRES, on which the Bureau decided on 20 May 2013, has been in force since 23 April 2014. The process of restructuring DG PRES was successfully completed, and the directorate-general became fully operational.
Several management posts became vacant in 2014, partly because of the reorganisation of the directorate-general, but also because of retirements or transfers. The posts affected were those of Director for Plenary, Director of Legislative Acts, Head of the Plenary Organisation and Follow-up Unit, Head of the Members’ Activities Unit and Head of the Members’ Administration Unit.
At the end of 2014, DG Presidency’s establishment plan comprised three directorates and sixteen units, three of which were directly answerable to the Director-General. The Strategy and Coordination Unit was removed from DG PRES’s establishment plan with effect from 2015, and its staff and tasks were transferred to the Resources Unit.




DG IPOL
Internal Policies


DG IPOL proceeded to a mobility exercise of 7 heads of unit in time for the new legislative term, anticipating the compulsory mobility of some of the colleagues concerned.




DG EXPO
External Policies


Taking into account the direct link between election observation processes and democracy building activities, the Office for the Promotion of the Parliamentary Democracy (OPPD Unit) was merged with ELOB (Election Observation Unit) within the Directorate for Democracy Support.
Within the same directorate, a new Mediation Support service was created.




DG EPRS
Parliamentary Research Services


80 posts were created in accordance with the cooperation agreement between Parliament and the Economic and Social Committee and the Committee of the Regions (cf. paragraph 99).
Twenty-five new colleagues were welcomed (on secondment) from the European Economic and Social Committee (EESC) and Committee of the Regions (CoR) in October 2014, and another 17 colleagues are expected on 1 January 2015.
They joined the Members Research Services as Policy Analysts, specialising in specific policy areas, or as assistants, in line with the Bureau’s agreement between the EP and the two Advisory Committees.
An open competition for contractual researchers was organised, drawing on the support of DG Personnel and EPSO, with 40 persons selected to join Directorates A and C of DG EPRS in 2015.
The STOA unit became the Scientific Foresight unit as of 15 September 2014. This unit carries out interdisciplinary research and provides strategic advice in the field of science and technology options assessment and scientific foresight.




DG COMM
Communication


At the beginning of the new legislative term, some minor changes were made to DG COMM’s organigramme:






—


The Policy unit was abolished, leaving only the Public Opinion Monitoring unit directly attached to the Director General.










—


The European Union Visitors Programme unit (EUVP) and the Planning and Strategic Management unit were moved respectively under the responsibility of the Director for Relations with citizens and the Director for Resources.










—


Two new units were created: the Media Intelligence unit within the Directorate for Media and the Visitors Services Coordination unit within the Directorate for Relations with citizens. These new units have been staffed exclusively by means of redeployment.








DG PERS
Personnel


2014 was a year of transition, as the Director-General changed during the year.
Two measures taken in late 2014 should bear fruit in 2015: (i) the setting-up in December 2014 of a ‘screening’ working group in DG PERS with a remit, particularly, to identify changes to existing workflows needed in the context of the migration to Sysper2 (the main human resources management tool used by most of the European Institutions), assess the distribution of the workload among units with a view to optimising the allocation of resources, and propose improvements in order to make the organisation of work more efficient, and (ii) the sending of a self-assessment questionnaire to each head of unit with the aim of providing an overview of the way departments operate, perceived risks and possible proposals for improvements.




DG INLO
Infrastructure and Logistics


2014 was a year of transition, as the Director-General changed during the year.
The duties of advising the Director-General which had previously been performed by the Head of the General Coordination Unit were transferred to the three advisers to the new Director-General as of 1 September 2014. In parallel, the General Coordination Unit was replaced by the Personnel Unit with the establishment of a recruitment and careers service within the unit.
The One Stop Shop project was launched at the beginning of 2014 and proved itself fully operational after the elections (cf. paragraph 170). The posts in this new unit were made available by means of internal redeployment within the Logistics Directorate.
Also in 2014, the Infrastructure Coordination Unit (formerly attached to Directorate A) was assigned to the Director-General as the Buildings' Policy Unit.
Given that its remit covers all of Parliament’s activities, the EMAS (Eco-Management and Audit Scheme) service was moved from DG INLO on 1 January 2014 and now reports directly to the Secretary-General.
The EMAS-related budget lines were transferred on 1 July 2014.




DG TRAD
Translation


Change of Director-General during the year.
Following the transfer of all quality-related tasks to the Multilingualism and External Relations Unit on 1 January 2014 a new Quality Coordination Service was created in this unit on 1 April 2014. This service is responsible for handling all complaints and feedback on both translations and originals, as well as the coordination of DG Translation’s quality initiatives.
As regard the Croatian Translation Unit, it can be noted that by 31 December 2014 it is staffed with 11 AD officials, including the Head of Unit and the Quality Coordinator. There are also 14 AD temporary agents, of which 8 are about to be recruited as officials. Furthermore, 11 AST temporary agents are working as translation assistants, tasks for which no competition has yet been planned by EPSO.




DG FINS
Finance


During 2014, there were considerable changes in the management posts of the DG: a new director-general, three new directors (following two retirements and one of the two directors becoming director-general), four heads of unit (out of 10) and one head of service were appointed in the course of the financial year.
In July 2014, the General Coordination Unit and the former Directorate C were merged into the new Political Structures Financing and Resources Directorate in order to further boost DG FINS’s resources component.




DG ITEC
Innovation and Technological Support


At its meeting of 14 April 2014, the Bureau decided on a restructuring which involved splitting the former IT Directorate (DIT) into two new directorates, the Directorate for Infrastructure and Equipment (ESIO) and the Directorate for Development and Support (DES).
The implementation of the internalisation exercise continued with the creation of 30 additional posts in 2014 and the reduction of in-house consultants. Some 83 % of the 2013 posts and 57 % of the 2014 posts had been filled by the end of 2014. Competitions are to be held to recruit specialists in 2015.




DG SAFE
Security


To meet the urgent need to bolster some activity sectors, including Directorate B — ‘Prevention, First Aid and Fire Safety’ — the DG undertook some internal redeployment operations which meant temporarily sacrificing (pending the essential addition of new posts to the establishment plan) certain other sectors of activity.
These operations made it possible to fill the post of Director of Directorate A — ‘Proximity and Assistance, Security and Safety’ — and 9 of the 13 head of unit posts (the procedures for the 4 remaining posts were also completed, and those posts will be filled in early 2015).




SJ
Legal Service


In 2014, a Legislative and Judicial Coordination Unit and a Resources Service were set up within the Legal Service.
The new unit is responsible for cross-cutting questions on, in particular, all aspects of ordinary and special legislative procedures, delegated acts, implementing acts and legislative planning.
The new Resources Service, like the resources directorates in other directorates-general, is responsible for human resources management, budget management and IT matters in the Legal Service.




Service EMAS
Eco-Management and Audit Scheme


As of 1 January 2014, the former EMAS service in the Strategic Planning Unit of DG INLO has been transferred to the Secretary-General as an attached central service — EMAS Unit.
The responsibilities for the EMAS budget lines as well as for public procurement procedures remained in DG INLO until the end of June 2014. The financial and full administrative handover from DG INLO to EMAS took place as of July 1, 2014, when the Head of Cabinet of the Secretary-General was appointed authorizing officer by delegation for the two EMAS budget lines.








IV.   LIST OF TABLES AND FIGURES








Table 1.

Use of appropriations
3










Table 2.

Main reasons for cancellations of automatic carryovers from 2013 to 2014
5










Table 3.

Main reasons for cancellations from current appropriations in 2014
8










Table 4.

Transfers by legal basis
9










Table 5.

Analysis of C transfers by receiving budget line
9










Table 6.

Analysis of C transfers by expenditure category and purpose
10










Table 7.

Breakdown of Transfer C4 (‘mopping-up’)
11










Table 8.

Destinations of P transfers of appropriations for the year
13










Table 9.

Appropriations committed in 2013 and 2014
15










Table 10.

Summary of restructuring changes in Parliament’s Secretariat in 2014
38










Figure 1.

Appropriations from 2014 assigned revenue by chapter
7










Figure 2.

Breakdown of 2014 commitments by chapter
16










Figure 3.

Evolution of committed appropriations between 2013 and 2014, by chapter
16










Figure 4.

Secretariat staff by gender
18










Figure 5.

Contract staff by function group and gender in 2014
20










Figure 6.

Breakdown of Chapter 2 0 commitments by item
21










Figure 7.

Breakdown of Chapter 2 1 expenditure
22










Figure 8.

Breakdown of Chapter 3 2 commitments
24










Figure 9.

Breakdown of Chapter 4 0 commitments
25










Figure 10.

Breakdown of Chapter 4 2 commitments
26





(1)  OJ L 298, 26.10.2012, p. 1.

(2)  OJ L 362, 31.12.2012, p. 1.

(3)  Council Regulation (EU, Euratom) No 1311/2013 of 2 December 2013 laying down the multiannual financial framework for the years 2014-2020 (OJ L 347, 20.12.2013, p. 884).

(4)  Article 13(1) and 13(4) of the Financial Regulation.

(5)  Article 13(1), Article 13(2)(a) and Article 13(5) of the Financial Regulation.

(6)  Article 27 — ‘Transfer proposals submitted to the budgetary authority’ and Article 46 — ‘Provisions’ of Regulation (EU, Euratom) No 966/2012.

(7)  Decision by the institution to transfer appropriations within a given article.

(8)  Transfer from Item 2 0 0 3 ‘Acquisition of immovable property’ to Item 2 0 0 1 ‘Annual lease payments’.

(9)  The details of this P11 transfer are set out in Annex II.

(10)  These 11 transfers include appropriations for the year under Transfer P11, which covered different types of appropriation.

(11)  Including the corresponding part of the appropriations in the P11 transfer

(12)  For ease of comparison, the presentation of appropriations committed in 2013 has been brought into line with the new nomenclature for 2014. In 2013, EUR 13 1 8 05  904 was committed against Chapter 2 1 and EUR 9 5 48  021 against Chapter 2 3.

(13)  Article 10 of the Statute for Members of the European Parliament.

(14)  766 Members until 1 July 2014 and 751 Members as from the constituent part-session of 1 July 2014 (2013: 754 until end June 2013 and 766 from July 2013).

(15)  Based on Members’ reimbursement claims as at 13 February 2015.

(16)  A journey is connected to a Member’s participation at a single meeting place (ordinary travel).

(17)  This allowance is paid in accordance with Article 9 of the Statute for Members of the European Parliament, whose terms can be summarised as follows: Members of the European Parliament who have served for a minimum period of 1 year are entitled at the end of their term to receive a transitional allowance corresponding to the parliamentary salary. It is paid from the first day of the month following the cessation of their duties. This entitlement continues for 1 month per year of their term in the European Parliament, and not for less than 6 months or more than 24 months. The transitional allowance is not compatible with: (i) paid elected posts involving the exercise of the prerogatives of public authority, (ii) membership of a national or regional government, (iii) a post as an official exercising public authority or in a Community institution, (iv) holding office in another parliament with legislative powers established in a Member State.


(18)  This item relates chiefly to contract staff.

(19)  This item relates chiefly to external translation.

(20)  Court of Auditors, Ombudsman, Translation Centre, Commission meetings in Luxembourg and, in part, Committee of the Regions.

(21)  Function group I covers manual and administrative support service tasks; function group II covers clerical and secretarial tasks, office management and other equivalent tasks; function group III covers executive tasks, drafting, accountancy and other equivalent technical tasks; and function group IV covers administrative, advisory, linguistic and equivalent technical tasks.

(22)  The figures refer to attendances and not persons, as one person can attend several courses in the same field.

(23)  Assigned revenue for this item — from parental contributions — totalled EUR 4 0 10  369.

(24)  Excluding work financed under the long lease, which is covered by Item 2 0 0 1 appropriations.

(25)  In 2013 an amount of EUR 1 2 4 48  650 for the House of European History was committed against Item 2 0 0 7. In 2014 this project was covered by Item 2 0 0 5.

(26)  This amount has been brought into line with the new 2014 nomenclature and is based on a figure of EUR 13 6 4 76  413 for commitments in 2013. According to the 2103 nomenclature, Chapter 2 1 commitments totalled EUR 13 1 8 05  904 and included telecommunications expenditure.

(27)  The nomenclature was changed in 2014, and the 2013 figures for Chapter 2 3 have been adjusted for ease of comparison. In 2013 the commitments entered against Item 2 3 5 0 (Telecommunications) totalled EUR 4 6 70  510, but in 2014 the corresponding sums were included in Chapter 2 1.

(28)  Assistants recruited under contracts governed by national law and working in Members’ constituencies.

(29)  These assistants are recruited under the Staff Regulations — Conditions of Employment of Other Servants. They are based in Brussels or Strasbourg.

(30)  Average calculated on the basis of 766 Members (including, accordingly, Members having contracts only with accredited assistants or only with local assistants).

(31)  http://www.europarl.europa.eu/news/en/news-room/content/20150427STO46470/html/Discharge-procedure-how-Parliament-scrutinises-the-EU-budget

(32)  RPS: Regulatory procedure with scrutiny.

(33)  MFF: Multiannual Financial Framework.

(34)  Through the Special Committee on Common Foreign and Security Policy.

(35)  European Parliament/European External Action Service/European Commission.

(36)  The New World of Work concept is based on the idea that the organisation should be focused on results, not mere presence, allowing staff to improve their work-life balance. It aims at creating an environment where work is effective, efficient, pleasurable and valuable for both the organisation and the individual, where creativity and ownership are encouraged. It involves moving towards an activity-based spatial organisation (i.e. where you can choose a work environment based on your activities), working with reliable, secure, user-friendly and flexible IT, enhancing inter-service collaboration and knowledge management, and promoting a management style that is people-centred, interactive and participative for both individuals and teams.

(37)  Heating, Ventilation & Air-Conditioning.

(38)  The Société Immobilière KAD PE is the future owner of the Adenauer Building with which Parliament has concluded a long-term lease conferring a right in rem.

(39)  A disruption study was conducted prior to the start of the earthworks required as part of the Adenauer II project. In the light of that study, in 2009 the Secretary-General decided that some 200 offices in the existing building should not be occupied. Given the stage reached in the work on the Adenauer II Building and the fact that the earthworks were completed some time ago, the updated study confirmed that the offices which had been vacated could now be reoccupied without this causing disruption for staff.

(40)  The eCommittee application is a dedicated work space for members, committee secretariats, political group staff and others who need to follow the work of committees. Each committee has its own site, which helps to increase transparency and work efficiency. It has been used by all committees since February 2012.

(41)  The eMeeting application makes committee meeting documents available in a user-friendly format, which allows consultation, annotation and sharing of documents at any time, anywhere and on any device.

(42)  Regulation (EU, Euratom) No 966/2012.

(43)  Interinstitutional Agreement of 2 December 2013 between the European Parliament, the Council and the Commission on budgetary discipline, on cooperation in budgetary matters and on sound financial management (OJ C 373, 20.12.2013, p. 1).


ANNEX I
OVERVIEW OF C TRANSFERS DURING THE FINANCIAL YEAR 2014










(EUR)




No


To/From Chapter/Article/Item


Heading


Amount transferred in


Amount transferred out




C1


from Item


1 2 0 0


Remuneration and allowances


 


-  65  000




to Chapter


1 2


OFFICIALS AND TEMPORARY STAFF


 


 




to Item


1 2 2 0


Allowances for staff retired in the interests of the service


65  000


 




C3


from Chapter


10 1


CONTINGENCY RESERVE


 


-  5 6 50  000




to Chapter


1 0


MEMBERS OF THE INSTITUTION


 


 




to Items


1 0 0 0


Salaries


1 3 00  000


 




1 0 0 4


Ordinary travel expenses


1 1 50  000


 




1 0 0 5


Other travel expenses


7 00  000


 




to Chapter


4 2


EXPENDITURE RELATING TO PARLIAMENTARY ASSISTANCE


 


 




to Item


4 2 2 0


Parliamentary assistance


2 5 00  000


 




C4


from Chapter


1 0


MEMBERS OF THE INSTITUTION


 


-  3 3 90  000




from Chapter


1 2


OFFICIALS AND TEMPORARY STAFF


 


-  1 5 10  000




from Chapter


1 4


OTHER STAFF AND EXTERNAL SERVICES


 


-  6 7 10  700




from Chapter


1 6


OTHER EXPENDITURE RELATING TO PERSONS WORKING WITH THE INSTITUTION


 


-  2 3 78  085




from Chapter


2 0


BUILDINGS AND ASSOCIATED COSTS


 


-  9 7 04  998




from Chapter


2 1


DATA PROCESSING, EQUIPMENT AND MOVABLE PROPERTY


 


- 1 1 6 03  888




from Chapter


2 3


CURRENT ADMINISTRATIVE EXPENDITURE


 


-  1 1 13  519




from Chapter


3 0


MEETINGS AND CONFERENCES


 


-  6 3 29  474




from Chapter


3 2


EXPERTISE AND INFORMATION: ACQUISITION, ARCHIVING, PRODUCTION AND DISSEMINATION


 


-  8 6 96  016




from Chapter


4 0


EXPENDITURE RELATING TO CERTAIN INSTITUTIONS AND BODIES


 


- 4 63  320




from Chapter


4 2


EXPENDITURE RELATING TO PARLIAMENTARY ASSISTANCE


 


- 1 2 2 50  000




from Chapter


10


OTHER EXPENDITURE


 


-  7 3 50  000




to Item


2 0 0 1


Lease payments


7 1 5 00  000


 





Total C transfers




7 7 2 15  000




- 7 7 2 15  000








ANNEX II
OVERVIEW OF P TRANSFERS DURING THE FINANCIAL YEAR 2014










(EUR)




No


Chapter/Article/Item


Amount transferred in


Amount transferred out





Transfers of appropriations for the year



 


 





P1





Within Article 2 1 0




 


 




from Item


2 1 0 0


Equipment and software for information and innovation technologies


 


- 8 17  503




from Item


2 1 0 1


Computing and telecommunications: business as usual — Infrastructure


 


-  22  497




from Item


2 1 0 2


Outside assistance for information and innovation technologies


 


- 3 31  600




to Item


2 1 0 3


Computing and telecommunications: business as usual — ICT applications management


1 1 71  600


 





P2





Within Article 2 1 0




 


 




from Item


2 1 0 1


Computing and telecommunications: business as usual — Infrastructure


 


-  3 2 58  416




to Item


2 1 0 4


Computing and telecommunications: investments — Corporate infrastructure


3 2 58  416


 





P3





Within Article 2 1 0




 


 




from Item


2 1 0 0


Equipment and software for information and innovation technologies


 


-  1 3 50  700




from Item


2 1 0 1


Computing and telecommunications: business as usual — Infrastructure


 


-  1 8 11  799




from Item


2 1 0 2


Outside assistance for information and innovation technologies


 


- 6 63  382




to Item


2 1 0 5


Computing and telecommunications: investments — Ongoing and new development projects


3 8 25  881


 





P5





Within Article 3 2 4




 


 




from Item


3 2 4 9


Information exchanges with national parliaments


 


- 1 00  000




to Item


3 2 4 1


Digital and traditional publications


1 00  000


 





P6





Within Article 2 1 0




 


 




from Item


2 1 0 5


Computing and telecommunications: investments — Ongoing and new development projects


 


- 5 50  000




to Item


2 1 0 3


Computing and telecommunications: business as usual — ICT applications management


5 50  000


 





P7





Within Article 1 0 1




 


 




from Item


1 0 1 0


Accident and sickness insurance and other social security charges


 


- 2 00  000




to Item


1 0 1 2


Specific measures to assist disabled Members


2 00  000


 





P8





Within Article 2 1 0




 


 




from Item


2 1 0 4


Computing and telecommunications: investments — Corporate infrastructure


 


- 2 77  525




to Item


2 1 0 2


Outside assistance for information and innovation technologies


2 77  525


 





P9





Within Article 1 4 0




 


 




from Item


1 4 0 2


Expenditure on interpretation


 


-  1 7 00  000




to Item


1 4 0 0


Other staff


1 7 00  000


 





P10





Within Article 2 1 0




 


 




from Item


2 1 0 5


Computing and telecommunications: investments — Ongoing and new development projects


 


-  2 0 47  394




to Item


2 1 0 4


Computing and telecommunications: investments — Corporate infrastructure


2 0 47  394


 





P11





Within Article 2 0 0




 


 




from Item


2 0 0 0


Rent


 


-  1 4 36  628




from Item


2 0 0 7


Fitting-out of premises


 


-  1 5 20  000




from Item


2 0 0 8


Other specific property management arrangements


 


- 9 10  000




to Item


2 0 0 5


Construction of buildings


3 8 66  628


 





P12





Within Article 3 2 4




 


 




from Item


3 2 4 4


Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries


 


- 5 00  000




to Item


3 2 4 1


Digital and traditional publications


5 00  000


 





Total P transfers against appropriations for the year




1 7 4 97  444




- 1 7 4 97  444






Transfers of appropriations against assigned revenue carried over



 


 





P4





Within Article 2 0 0




 


 




from Item


2 0 0 3


Acquisition of immovable property


 


-  2 3 21  173




to Item


2 0 0 1


Lease payments


2 3 21  173


 





P11





Within Article 2 0 0




 


 




from Item


2 0 0 1


Lease payments


 


-  1 2 47  510




to Item


2 0 0 5


Construction of buildings


1 2 47  510


 





Total P transfers against assigned revenue carried over




3 5 68  683




-  3 5 68  683






Transfers against appropriations from assigned revenue for the year



 


 





P11





Within Article 2 0 0




 


 




from Item


2 0 0 1


Lease payments


 


-  97  414




from Item


2 0 0 3


Acquisition of immovable property


 


-  1 1 88  448




to Item


2 0 0 5


Construction of buildings


1 2 85  862


 





Total P transfers against assigned revenue for the year




1 2 85  862




-  1 2 85  862






Total P transfers




2 2 3 51  989




- 2 2 3 51  989








ANNEX III
IMPLEMENTATION OF 2014 APPROPRIATIONS











(EUR)




Item


Heading


Initial appropriations


Transfers


Final appropriations


Amount committed


% Used




1 0 0 0


Salaries


7 3 6 43  709,00


1 3 00  000,00


7 4 9 43  709,00


7 4 8 81  314,28


99,9




1 0 0 4


Ordinary travel expenses


6 5 4 00  000,00


1 1 50  000,00


6 6 5 50  000,00


6 6 5 50  000,00


100,0




1 0 0 5


Other travel expenses


6 8 00  000,00


7 00  000,00


7 5 00  000,00


7 5 00  000,00


100,0




1 0 0 6


General expenditure allowance


4 3 4 18  000,00


- 1 50  000,00


4 3 2 68  000,00


4 3 2 15  516,17


99,9




1 0 0 7


Allowances for performance of duties


1 80  000,00


0,00


1 80  000,00


1 71  049,74


95,0




1 0 1 0


Accident and sickness insurance and other social security charges


3 3 68  000,00


- 9 00  000,00


2 4 68  000,00


2 3 39  883,01


94,8




1 0 1 2


Specific measures to assist disabled Members


3 01  000,00


2 00  000,00


5 01  000,00


2 39  224,34


47,7




1 0 2 0


Transitional allowances


1 5 7 84  819,00


- 9 00  000,00


1 4 8 84  819,00


1 4 7 66  194,17


99,2




1 0 3 0


Retirement pensions


1 1 7 44  000,00


-  1 3 00  000,00


1 0 4 44  000,00


1 0 4 22  836,85


99,8




1 0 3 1


Invalidity pensions


3 10  000,00


-  20  000,00


2 90  000,00


2 82  186,10


97,3




1 0 3 2


Survivors’ pensions


2 8 10  541,00


- 3 20  000,00


2 4 90  541,00


2 4 54  828,14


98,6




1 0 3 3


Optional pension scheme for Members


32  000,00


0,00


32  000,00


25  284,36


79,0




1 0 5 0


Language and data-processing courses


5 00  000,00


0,00


5 00  000,00


5 00  000,00


100,0




1 2 0 0


Remuneration and allowances


58 9 6 87  598,00


-  65  000,00


58 9 6 22  598,00


58 8 3 25  126,76


99,8




1 2 0 2


Paid overtime


4 36  740,00


- 2 75  000,00


1 61  740,00


1 10  000,00


68,0




1 2 0 4


Entitlements on entering the service, transfer and leaving the service


4 4 00  000,00


-  1 2 00  000,00


3 2 00  000,00


3 2 00  000,00


100,0




1 2 2 0


Allowances for staff retired in the interests of the service


3 96  000,00


30  000,00


4 26  000,00


4 18  515,27


98,2




1 2 2 2


Allowances for staff whose service is terminated and special retirement scheme for officials and temporary staff


1 82  000,00


0,00


1 82  000,00


1 72  129,16


94,6




1 4 0 0


Other staff


4 3 7 96  448,00


1 7 00  000,00


4 5 4 96  448,00


4 5 0 51  879,32


99,0




1 4 0 2


Expenditure on interpretation


3 9 4 28  991,00


-  4 8 75  000,00


3 4 5 53  991,00


3 4 5 53  991,00


100,0




1 4 0 4


Graduate traineeships, grants and exchanges of officials


7 5 73  000,00


-  1 5 35  700,00


6 0 37  300,00


5 7 91  881,77


95,9




1 4 0 6


Observers


0,00


0,00


0,00


0,00


—




1 4 2 0


External translation services


7 0 00  000,00


-  2 0 00  000,00


5 0 00  000,00


3 8 92  854,33


77,9




1 4 2 2


Interinstitutional cooperation activities in the language field


3 79  000,00


0,00


3 79  000,00


3 69  019,25


97,4




1 6 1 0


Expenditure on recruitment


4 46  000,00


- 2 10  000,00


2 36  000,00


2 36  000,00


100,0




1 6 1 2


Further training


4 9 90  000,00


0,00


4 9 90  000,00


4 8 35  590,94


96,9




1 6 3 0


Social welfare


7 19  500,00


0,00


7 19  500,00


5 17  180,69


71,9




1 6 3 1


Mobility


8 00  000,00


-  85  085,00


7 14  915,00


7 02  914,74


98,3




1 6 3 2


Social contacts between members of staff and other social measures


2 71  000,00


-  22  000,00


2 49  000,00


2 48  522,25


99,8




1 6 5 0


Medical service


1 2 85  000,00


- 1 07  000,00


1 1 78  000,00


1 1 72  537,01


99,5




1 6 5 2


Current operating expenditure for restaurants and canteens


4 0 50  000,00


0,00


4 0 50  000,00


4 0 50  000,00


100,0




1 6 5 4


Early childhood centre and approved day nurseries


6 2 77  500,00


-  1 9 54  000,00


4 3 23  500,00


4 0 06  644,97


92,7




2 0 0 0


Rent


3 0 6 53  000,00


-  1 4 40  176,00


2 9 2 12  824,00


2 9 1 09  302,26


99,6




2 0 0 1


Lease payments


5 4 19  000,00


7 1 5 00  000,00


7 6 9 19  000,00


7 6 9 14  000,00


100,0




2 0 0 3


Acquisition of immovable property


0,00


0,00


0,00


0,00


—




2 0 0 5


Construction of buildings


2 5 4 65  000,00


3 6 75  628,00


2 9 1 40  628,00


2 9 0 37  044,51


99,6




2 0 0 7


Fitting-out of premises


2 5 4 71  000,00


-  1 6 80  000,00


2 3 7 91  000,00


2 3 5 17  399,72


98,8




2 0 0 8


Other specific property management arrangements


5 2 78  000,00


-  1 0 05  450,00


4 2 72  550,00


4 0 60  467,21


95,0




2 0 2 2


Building maintenance, upkeep, operation and cleaning


6 0 0 95  000,00


-  4 5 15  000,00


5 5 5 80  000,00


5 4 9 30  847,78


98,8




2 0 2 4


Energy consumption


2 0 9 37  000,00


-  3 4 40  000,00


1 7 4 97  000,00


1 7 0 34  803,69


97,4




2 0 2 6


Security and surveillance of buildings


2 7 3 05  000,00


-  1 0 65  000,00


2 6 2 40  000,00


2 5 8 90  784,21


98,7




2 0 2 8


Insurance


1 0 20  000,00


- 2 35  000,00


7 85  000,00


7 60  527,53


96,9




2 1 0 0


Computing and telecommunications: business as usual — Operations


2 5 8 62  503,00


-  4 3 32  203,00


2 1 5 30  300,00


2 1 0 66  292,56


97,8




2 1 0 1


Computing and telecommunications: business as usual — Infrastructure


2 7 4 78  949,00


-  5 3 89  512,00


2 2 0 89  437,00


2 1 8 90  682,48


99,1




2 1 0 2


Computing and telecommunications: business as usual — General support


1 3 3 15  983,00


-  1 5 36  785,00


1 1 7 79  198,00


1 1 7 63  534,15


99,9




2 1 0 3


Computing and telecommunications: business as usual — ICT applications management


1 3 2 02  000,00


7 01  910,00


1 3 9 03  910,00


1 3 8 12  344,88


99,3




2 1 0 4


Computing and telecommunications: investments — Corporate infrastructure


1 5 7 43  215,00


3 8 41  200,00


1 9 5 84  415,00


1 9 3 52  736,86


98,8




2 1 0 5


Computing and telecommunications: investments — Ongoing and new development projects


1 1 9 77  727,00


7 33  576,00


1 2 7 11  303,00


1 2 2 13  961,44


96,1




2 1 2 0


Furniture


3 1 80  000,00


0,00


3 1 80  000,00


3 1 68  096,49


99,6




2 1 4 0


Technical equipment and installations


2 2 9 33  500,00


-  3 4 59  000,00


1 9 4 74  500,00


1 9 3 65  043,88


99,4




2 1 6 0


Vehicles


7 2 65  000,00


-  2 1 63  074,00


5 1 01  926,00


4 9 61  174,18


97,2




2 3 0 0


Stationery, office supplies and miscellaneous consumables


2 0 21  000,00


- 4 60  000,00


1 5 61  000,00


1 4 63  016,51


93,7




2 3 1 0


Financial charges


65  000,00


-  24  000,00


41  000,00


19  598,46


47,8




2 3 2 0


Legal costs and damages


1 0 35  000,00


- 1 05  000,00


9 30  000,00


8 42  916,34


90,6




2 3 6 0


Postage on correspondence and delivery charges


5 10  000,00


- 1 79  519,00


3 30  481,00


2 97  523,89


90,0




2 3 7 0


Removals


1 6 20  000,00


-  80  000,00


1 5 40  000,00


1 5 12  597,25


98,2




2 3 8 0


Other administrative expenditure


7 31  500,00


-  15  000,00


7 16  500,00


6 88  938,55


96,2




2 3 9 0


European Parliament carbon offsetting scheme


2 50  000,00


- 2 50  000,00


0,00


0,00


—




3 0 0 0


Expenses for staff missions and duty travel between the three places of work


2 7 6 00  000,00


-  4 6 45  000,00


2 2 9 55  000,00


2 2 8 18  505,73


99,4




3 0 2 0


Reception and representation expenses


1 3 33  260,00


- 3 31  474,00


1 0 01  786,00


8 16  097,91


81,5




3 0 4 0


Miscellaneous expenditure on internal meetings


2 2 50  000,00


0,00


2 2 50  000,00


2 2 46  000,00


99,8




3 0 4 2


Meetings, congresses and conferences


1 2 32  500,00


- 6 43  000,00


5 89  500,00


4 40  674,05


74,8




3 0 4 3


Miscellaneous expenditure for organising parliamentary assemblies, interparliamentary delegations and other delegations


1 0 39  200,00


- 5 95  000,00


4 44  200,00


2 56  302,28


57,7




3 0 4 9


Expenditure on travel agency services


2 1 00  000,00


- 1 15  000,00


1 9 85  000,00


1 9 85  000,00


100,0




3 2 0 0


Acquisition of expertise


1 0 3 86  000,00


-  3 6 04  316,00


6 7 81  684,00


5 9 76  827,78


88,1




3 2 2 0


Documentation and library expenditure


6 6 32  676,00


- 6 65  700,00


5 9 66  976,00


5 8 17  785,86


97,5




3 2 2 2


Expenditure on archive funds


1 6 00  000,00


0,00


1 6 00  000,00


1 5 99  099,68


99,9




3 2 3 0


Relations with parliaments of third countries and support for parliamentary democracy and human rights


6 37  500,00


- 4 58  000,00


1 79  500,00


1 56  201,30


87,0




3 2 4 0


Official Journal


4 5 86  000,00


- 3 00  000,00


4 2 86  000,00


4 2 02  107,46


98,0




3 2 4 1


Digital and traditional publications


5 7 03  318,00


6 00  000,00


6 3 03  318,00


6 2 05  090,09


98,4




3 2 4 2


Expenditure on publication, information and participation in public events


2 1 0 36  912,00


- 9 40  000,00


2 0 0 96  912,00


1 9 6 51  446,69


97,8




3 2 4 3


Parlamentarium — the European Parliament Visitors' Centre


4 9 78  023,00


0,00


4 9 78  023,00


4 7 48  380,08


95,4




3 2 4 4


Organisation and reception of groups of visitors, Euroscola programme and invitations to opinion multipliers from third countries


3 0 1 20  500,00


-  2 5 78  000,00


2 7 5 42  500,00


2 7 2 49  058,55


98,9




3 2 4 5


Organisation of seminars, symposia and cultural activities


6 7 25  000,00


- 6 05  000,00


6 1 20  000,00


5 7 69  791,63


94,3




3 2 4 6


Parliamentary television channel (Web TV)


5 0 00  000,00


0,00


5 0 00  000,00


4 9 94  665,86


99,9




3 2 4 7


House of European History


9 6 50  000,00


0,00


9 6 50  000,00


9 4 81  619,22


98,3




3 2 4 8


Expenditure on audiovisual information


1 5 6 20  000,00


0,00


1 5 6 20  000,00


1 5 4 84  852,11


99,1




3 2 4 9


Information exchanges with national parliaments


4 45  000,00


- 1 45  000,00


3 00  000,00


2 15  252,63


71,8




3 2 5 0


Expenditure relating to Information Offices


1 1 00  000,00


0,00


1 1 00  000,00


9 80  570,90


89,1




4 0 0 0


Current administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members


5 9 8 00  000,00


- 3 82  916,00


5 9 4 17  084,00


5 9 4 16  002,23


100,0




4 0 2 0


Funding of European political parties


2 7 7 94  200,00


-  80  404,00


2 7 7 13  796,00


2 7 7 13  795,20


100,0




4 0 3 0


Funding of European political foundations


1 3 4 00  000,00


0,00


1 3 4 00  000,00


1 3 3 93  988,80


100,0




4 2 2 0


Parliamentary assistance


19 6 2 16  430,00


-  9 7 50  000,00


18 6 4 66  430,00


18 1 0 48  836,81


97,1




4 4 0 0


Cost of meetings and other activities of former Members


2 00  000,00


0,00


2 00  000,00


2 00  000,00


100,0




4 4 2 0


Cost of meetings and other activities of the European Parliamentary Association


2 00  000,00


0,00


2 00  000,00


2 00  000,00


100,0




10 0


PROVISIONAL APPROPRIATIONS


0,00


0,00


0,00


0,00


—




10 1


CONTINGENCY RESERVE


1 3 0 00  000,00


- 1 3 0 00  000,00


0,00


0,00


—




10 3


ENLARGEMENT RESERVE


0,00


0,00


0,00


0,00


—




10 4


RESERVE FOR INFORMATION AND COMMUNICATION POLICY


0,00


0,00


0,00


0,00


—




10 5


PROVISIONAL APPROPRIATION FOR BUILDINGS


0,00


0,00


0,00


0,00


—




10 6


RESERVE FOR PRIORITY PROJECTS UNDER DEVELOPMENT


0,00


0,00


0,00


0,00


—




10 8


EMAS RESERVE


0,00


0,00


0,00


0,00


—





Total




1  75 5 6 31  742,00




0,00




1  75 5 6 31  742,00




1  73 7 7 44  692,30




99,0