Commission Implementing Decision (EU) 2015/144 of 28 January 2015 laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against animal diseases referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council (notified under document C(2015) 250)
Date: 2015-01-28
Institutions: European Commission
Subjects: aid system, animal disease, disclosure of information, distribution of EU funding, veterinary inspection




L_2015024EN.01001701.xml










30.1.2015   


EN


Official Journal of the European Union


L 24/17








            COMMISSION IMPLEMENTING DECISION (EU) 2015/144
of 28 January 2015
         
laying down the procedures for the submission of applications for grants and requests for payment, and the information relating thereto, in respect of the emergency measures against animal diseases referred to in Regulation (EU) No 652/2014 of the European Parliament and of the Council


(notified under document C(2015) 250)




THE EUROPEAN COMMISSION,

Having regard to the Treaty on the Functioning of the European Union,


Having regard to Regulation (EU) No 652/2014 of the European Parliament and of the Council of 15 May 2014 laying down provisions for the management of expenditure relating to the food chain, animal health and animal welfare, and relating to plant health and plant reproductive material, amending Council Directives 98/56/EC, 2000/29/EC and 2008/90/EC, Regulations (EC) No 178/2002, (EC) No 882/2004 and (EC) No 396/2005 of the European Parliament and of the Council, Directive 2009/128/EC of the European Parliament and of the Council and Regulation (EC) No 1107/2009 of the European Parliament and of the Council and repealing Council Decisions 66/399/EEC, 76/894/EEC and 2009/470/EC (1), and in particular Article 36(5) thereof,

Whereas:







(1)


In accordance with Article 6(1) of Regulation (EU) No 652/2014 grants may be awarded to Member States in respect of the emergency measures taken as a result of the confirmation that one of the animal diseases listed in Annex I to that Regulation has occurred.












(2)


In order to ensure sound financial management and to have rapid information on disease management, it is appropriate to set the dates by which Member States have to submit their applications for grants and requests for payment, and to specify the information that needs to be provided. In particular, first and updated estimates of the expenditure incurred by Member States should be provided.












(3)


It is necessary to specify the rate to be applied when converting estimates and requests for payment submitted by Member States not using the euro as their national currency.












(4)


The measures provided for in this Decision are in accordance with the opinion of the Standing Committee on Plants, Animals, Food and Feed,





HAS ADOPTED THIS DECISION:



Article 1

Preliminary information

Member States shall provide within 30 days of the official confirmation of the occurrence of a disease listed in Annex I to that Regulation a preliminary information on the categories of animals and products concerned and the market values for each of those categories, using an electronic file in accordance with the template set out in Annex I to this Decision.
At the same time, Member States shall provide a description of the ongoing and planned actions and the legislation for determining the values of the animals and products to be compensated.


Article 2

Information on estimated costs

No later than two months after the official confirmation of the occurrence of the disease, Member States shall submit to the Commission an application for a grant pursuant to Article 6(1) of Regulation (EU) No 652/2014 by means of an electronic file in accordance with the template ‘Preliminary budget’ set out in Annex II on the following:






(a)


the estimated costs of compensation to owners as referred to in Article 8(1)(a) and (c) of Regulation (EU) No 652/2014;










(b)


the estimated operational costs as referred to in Article 8(1)(b) and (d) to (g) of Regulation (EU) No 652/2014;










(c)


where applicable, the estimated other costs essential for the eradication of the disease as referred to in Article 8(1)(h) of Regulation (EU) No 652/2014, attaching an appropriate justification.




The description of actions referred to in Article 1 is deemed to be part of the application for a grant.
Every two months after the submission of the information referred to in the first paragraph, Member States shall submit updated information on the costs referred to in that paragraph.


Article 3

Requests for payment

Within six months after the end date fixed in the financing decision or the confirmation of the eradication of the disease, whichever is earlier, Member States shall submit to the Commission:






(a)


the request for payment for the eligible costs incurred, using an electronic file in accordance with the template set out in Annex III to this Decision;










(b)


the detailed costs supporting the request for payment with the detailed information on the costs made and paid for the different categories of eligible expenditure, by means of an electronic file, in accordance with the template set out in Annex IV to this Decision;










(c)


a technical report in accordance with Annex V to this Decision.






Article 4

Conversion rate

Where the amounts of the estimated costs or of the expenditure incurred by a Member State are in a currency other than the euro, the Member State concerned shall convert them into euro by applying the most recent exchange rate set by the European Central Bank prior to the first day of the month in which the application for a grant is submitted by the Member State.


Article 5

Addressees

This Implementing Decision is addressed to the Member States.




Done at Brussels, 28 January 2015.


For the Commission

Vytenis ANDRIUKAITIS
            

Member of the Commission






(1)  
            OJ L 189, 27.6.2014, p. 1.




ANNEX I

PRELIMINARY INFORMATION ON CATEGORIES OF ANIMALS OR PRODUCTS AS MENTIONED IN ARTICLE 1






Text of image

PRELIMINARY INFORMATION
Information required within 30 days of the official confirmation of the occurrence of the disease
To be adressed to: SANCO-CONSULT-G5@ec.europa.eu
Date
DD/MM/YY
Outbreak reference
MS/Disease/Year
Category of animal or product
Number
Estimated market value






ANNEX II

PRELIMINARY BUDGET AS MENTIONED IN ARTICLE 2






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PRELIMINARY BUDGET
No later than two months after the official confirmation of the occurrence of the disease and every two months thereafter
To be adressed to: SANCO-CONSULT-G5@ec.europa.eu
First submission
Update
For the period from
DD/MM/YY
to
DD/MM/YY
Outbreak reference
MS/Disease/Year
Contact person for this budget:
Telephone:
E-mail address
Direct cost
— Compensation —
Total amount
(In euro, VAT excluded)
Type of animals/products
Quantity
Sub-total:
EUR
—
Direct cost
— Operational costs —
Total amount
(In euro, VAT excluded)
Slaughter/culling
Cleaning, desinsectisation and disinfection
Transport and destruction of feedingstuffs and equipment
Purchase, storage, administration or distribution of vaccines
Transport and disposal of carcasses
Other essential costs (Article 8(1)(h) of Regulation (EU) No 652/2014)
Sub-total:
EUR
—






Text of image

Indirect cost
— Overhead 7 % —
Total amount
(In euro, VAT excluded)
Overheads on direct costs, other than compensation
Sub-total:
EUR
—
TOTAL
EUR
—
Date:
DD/MM/YY
Name of responsible:
Signature:






ANNEX III

REQUEST FOR PAYMENT AS MENTIONED IN ARTICLE 3(a)






Text of image

REQUEST FOR PAYMENT
Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier
To be adressed to: SANCO-CONSULT-G5@ec.europa.eu
For the period from
DD/MM/YY
to
DD/MM/YY
Outbreak reference
MS/Disease/Year
Contact person for this request for payment:
Telephone:
E-mail address
Direct cost
— Compensation —
Total amount
(In euro, VAT excluded)
Type of animals/products
Quantity
Sub-total:
EUR
—
Direct cost
— Operational costs —
Total amount
(In euro, VAT excluded)
Slaughter/culling
Cleaning, desinsectisation and disinfection
Transport and destruction of feedingstuffs and equipment
Purchase, storage, administration or distribution of vaccines
Transport and disposal of carcasses
Other essential costs (Article 8(1)(h) of Regulation (EU) No 652/2014)
Sub-total:
EUR
—






Text of image

Indirect cost
— Overhead 7 % —
Total amount
(In euro, VAT excluded)
Overheads on direct costs, other than compensation (7 %)
Sub-total:
EUR
—
TOTAL
EUR
—
Statement by the beneficiary
this expenditure was actually incurred, accurately accounted for; the above costs correspond to the resources employed for the work and those resources were reasonable and necessary for the work; the costs were incurred and fall within the definition of eligible costs; all supporting documents relating to the expenditure are available for inspection; no other Union contribution was requested for this action and all revenue accruing from operations for this action is declared to the Commission; control procedures apply, in particular to verify the accuracy of the amounts declared, to prevent, detect and correct rregularities.
Date:
Signature:
Name of responsible:






ANNEX IV

DETAILED INFORMATION ON THE COSTS AS MENTIONED IN ARTICLE 3(b)






Text of image

COMPENSATION - REQUEST FOR PAYMENT
Submission deadline:
Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier
Outbreak reference
PIGS
ADNS N°
Date of confirmation of suspicion
Holding identification number
Farmer
Holding location
Animal owner
Date of slaughter
Slaughter
Method of destruction
Weight on date of destruction
Number of animals per category
Amount paid for the value of the animal, by category
Average unit value by category
Total compensation (excluding VAT)
Date of payment
Name
Name
Farm
Slaughter-house
Rendering plant
On-site incineration
Other (specify)
Cows
Boars
Piglets
pigs
Sows
Boars
Piglets
pigs
Sows
Boars
Piglets
pigs
Total
CATTLE
ADNS N°
Date of confirmation of suspicion
Holding identification number
Farmer
Holding location
Animal owner
Date of slaughter
Slaughter
Method of destruction
Weight on date of destruction
Number of animals per category
Amount paid for the value of the animal, by category
Average unit value by category
Total compensation (excluding VAT)
Date of payment
Name
Name
Farm
Slaughter-house
Rendering plant
On-site incineration
Other (specify)
Cows
Heifers
Calves
Bulls
Cows
Heifers
Calves
Bulls
Cows
Heifers
Calves
Bulls
Total






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OVINES and CAPRINES
ADNS N°
Date of confirmation of suspicion
Holding identification number
Farmer
Holding location
Animal owner
Date of slaughter
Slaughter
Method of destruction
Weight on date of destruction
Number of animals per category
Amount paid by category
Total compensation (excluding VAT)
Date of payment
Sheep
Goats
Others
Sheep
Goats
Others
Name
Name
Farm
Slaughter-house
Rendering plant
On-site incineration
Other (specify)
Ewes
Lambs
Rams
Goats
Billy goats
Kids
Ewes
Lambs
Rams
Goats
Billy goats
Kids
Total
POULTRY
ADNS N°
Date of confirmation of suspicion
Holding identification number
Farmer
Holding location
Animal owner
Date of slaughter
Slaughter
Method of destruction
Weight on date of destruction
Number of animals per category
Amount paid by category
Total compensation (excluding VAT)
Date of payment
Poultry
Poultry
Name
Name
Farm
Slaughter-house
Rendering plant
On-site incineration
Other (specify)
Laying hens
Broiler
Breeders
Ducks
Geese
Turkeys
Others
Laying hens
Broiler
Breeders
Ducks
Geese
Turkeys
Others
Total






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PRODUCTS
ADNS N°
Date of confirmation of suspicion
Holding identification number
Farmer
Holding location
Product owner
Date of destruction
Method of destruction
Number of products per category
Amount paid by category
Total compen-sation (excluding VAT)
Date of payment
Name
Name
Rendering plant
On-site (specify)
Other (specify)
Eggs
Milk
Semen
Embryos
Eggs
Milk
Semen
Embryos
Total






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OPERATIONAL — REQUEST FOR REIMBURSEMENT
Submission deadline:
Upon adoption of Financing Decision, 6 months after the end date or confirmation of eradication of the disease, whichever is earlier.
Outbreak reference
MS/DISEASE/YEAR
Slaughtering and culling
ADNS N°
Holding No
Amount of invoice excluding VAT
Supplier's Name
Payment date
Total
Cleaning desinsectisation and disinfection (holdings and equipment)
ADNS N°
Holding No
Amount of invoice excluding VAT
Supplier's Name
Payment date
Total
Transport and destruction of the contaminated feeding stuffs and equipment
ADNS N°
Holding No
Amount of invoice excluding VAT
Supplier's Name
Payment date
Total






Text of image

Transport and disposal of carcasses
ADNS N°
Holding No
Amount of invoice excluding VAT
Supplier's Name
Payment date
Total
Other costs essential for the eradication of the disease
ADNS N°
Holding No
Amount of invoice excluding VAT
Supplier's Name
Payment date
Total
TOTAL
Slaughtering and culling
Cleaning desinsectisation and disinfection (holdings and equipment)
Transport and destruction of the contaminated feeding stuffs and equipment
Purchase, storage, administration or distribution of vaccines
Transport and disposal of carcasses
Other costs essential for the eradication of the disease (specify)
Total






ANNEX V

CONTENT OF THE TECHNICAL REPORT AS MENTIONED IN ARTICLE 3(c)

The final technical report shall at least, contain the following information:






1.


the starting and end dates of implementation of the measures;










2.


a description of the technical measures implemented, with key figures;










3.


epidemiological maps;










4.


the level of achievement of the targets and technical difficulties;










5.


the results of epidemiological inquiries;










6.


other relevant epidemiological information: mortality, morbidity, age distribution of dead animals and positive reactors, lesions found, vectors presence, etc.