EASO work programme 2015.
Date: 2014-12-12
Institutions: European Asylum Support Office
Subjects: Community body, activity report, operation of the Institutions

European Asylum Support Office

EASO 
work programme

2015

September  2014

SUPPORT IS OUR MISSION

 
 
EASO

European Asylum Support Office

EASO 
work programme

2015

September 2014

SUPPORT IS OUR MISSION

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Adopted by the Management Board on 22 September 2014.

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ISBN 978-92-9243-305-5 
doi:10.2847/35680

© European Asylum Support Office, 2014

Neither EASO nor any person acting on its behalf may be held responsible for the use 
which may be made of the information contained therein.

Contents

1.

EASO’s mission, tasks and priorities ............................................................................................................. 5

1.1.  Introduction ................................................................................................................................................... 5

1.2.  EASO’s mission .............................................................................................................................................. 6

1.3.  EASO’s tasks...................................................................................................................................................6

1.4.  EASO’s key performance indicator ...............................................................................................................6

1.5.  EASO’s priorities for 2015 ............................................................................................................................. 6

2.

Permanent support ...................................................................................................................................... 8

2.1.  EASO training ................................................................................................................................................. 8

2.2.  Quality support ...........................................................................................................................................10

2.3.  Country of Origin Information (COI)............................................................................................................11

2.4.  Specific programmes ...................................................................................................................................13

2.4.1. Cooperation with members of the courts and tribunals ..................................................................13

2.4.2. EASO activities on children ............................................................................................................... 14

2.4.3. Trafficking in human beings...............................................................................................................15

2.5.  EASO List of available languages ................................................................................................................. 16

3. Opperational support .................................................................................................................................17

3.1.  Asylum Intervention Pool ............................................................................................................................ 17

3.2.  Operational support ....................................................................................................................................18

3.3.  Relocation ....................................................................................................................................................20

3.4.  Joint processing activities............................................................................................................................21

3.5.  Synergies between asylum and migration ..................................................................................................22

3.6.  Reception and integration...........................................................................................................................23

4.

Information and analysis support .............................................................................................................. 24

4.1.  Information and Documentation System ................................................................................................... 24

4.2.  Annual report on the situation of asylum in the EU ...................................................................................25

4.3.  Early warning and Preparedness System (EPS) ...........................................................................................26

5.

Third-country support ............................................................................................................................... 27

5.1.  External dimension ...................................................................................................................................... 27

5.2.  Resettlement ...............................................................................................................................................28

6.

 EASO’s framework, network and organisation .......................................................................................... 29

6.1.  Management Board ....................................................................................................................................29

6.2.  Cooperation network of EASO ....................................................................................................................30

6.2.1.  Cooperation with the European Parliament, the Council of the European Union  

and the European Commission .........................................................................................................31

6.2.2. Cooperation with the UNHCR and other international organisations .............................................31

6.2.3. Cooperation with EU agencies and JHA agencies ............................................................................. 31

6.2.4. Cooperation with academia and members of tribunals and courts ................................................32

6.3.  Consultative Forum .....................................................................................................................................32

6.4.  Communication ...........................................................................................................................................33

6.5.  EASO’s administration .................................................................................................................................35

6.5.1. EASO’s staff and budget overview for 2015 ......................................................................................36

List of abbreviations .......................................................................................................................................... 40

Annexes ............................................................................................................................................................. 41

EASO indicative list of public contracts and legal commitments in 2015 .......................................................... 41

EASO publications and translations in 2015 .......................................................................................................42

September 2014

 
 
EASO work programme 2015 — 5

1.  EASO’s mission, tasks and priorities

1.1. Introduction

In recent years important steps forward have been undertaken in the development of the Common European 
Asylum System (CEAS) in order to develop the policy, legal and financial support instruments in the field of asylum.

The second phase EU legal instruments provide the legal basis for greater harmonisation and set higher quality 
standards, thereby ensuring uniform statuses, high common conditions of protection and common features in 
asylum procedures for those in need of international protection. Furthermore, the strategic guidelines for the 
further development of the Justice and Home Affairs (JHA) area adopted by the European Council in June 2014 define 
the priorities and objectives in this area, calling for a stronger role of the European Asylum Support Office (EASO) 
particularly in promoting the coherent application of the acquis. Additionally, the incoming President of the European 
Commission, in the political guidelines for the next European Commission presented in July 2014 (1), envisages a closer 
involvement of EASO in assisting Member States and third countries’ authorities. The Commission communications 
‘An open and secure Europe: making it happen’ (2) and ‘on the work of the Task Force Mediterranean’ (3) identify 
relevant actions in the areas of responsibility of EASO. Finally, the new multiannual financial framework 2014–20 
(MFF), including the new Asylum, Migration and Integration Fund (AMIF), provides the basis for the EU financial 
support on asylum, including allocations to EU agencies.

A coherent, comprehensive and consistent implementation of the recast EU asylum package is essential in order 
to ensure that a genuine CEAS is achieved. In this framework, EASO is assigned the task of promoting coherent 
implementation and supporting harmonised practices that lead to convergence regarding decisions on similar 
situations. In this context, in 2015 EASO will continue playing a central role in supporting Member States and 
associated countries participating in EASO (4) as well as the EU institutions in achieving these objectives through 
advanced practical cooperation measures, expertise, common analyses and evidence-based policy input.

In this regard, the draft EASO annual work programme 2015 defines the general plans for EASO’s activities and 
provides the overall basis for the yearly activity-based budgetary planning. The draft EASO work programme 2015 
is in line with the common approach on EU decentralised agencies and its roadmap, which call for a comprehensive 
approach concerning annual and multiannual planning linked to resource planning. Therefore, this work programme 
is drawn up within the general framework outlined in the EASO multiannual work programme 2014–16, which 
comprises the strategic context and the objectives of EASO for this period. This document foresees the activities on 
the basis of which the estimates of revenue and expenditure and the establishment plan are drafted.

According to Article 29(1)(f) of the EASO regulation, the Management Board adopted the work programme on 
22 September 2014. The opinion of the European Commission, which was adopted on 27 August 2014, has been 
duly taken into consideration.

The implementation of the work programme 2015 will take into consideration the outcome of the internal evaluation 
conducted by the European Commission in 2013, as well as the independent evaluation undertaken during the period 
from October 2014 to October 2015. Evaluation of EASO’s activities and their impact and added value is essential 
for EASO’s overall effectiveness and efficiency.

Nevertheless, in view of the nature of EASO’s work and the need to respond in a timely and proactive manner 
to changing scenarios, circumstances and priorities, the Management Board authorises the Executive Director to 
decide upon changes to the work programme 2015 and to retain the necessary flexibility to respond accordingly 
while implementing the work programme.

EASO has held consultations with the Consultative Forum and the JHA agencies on the outline of the draft work 
programme 2015. EASO received contributions from members of civil society, namely the Asylum Research 
Consultancy, the Dutch Council for Refugees, the European Council on Refugees and Exiles, the Greek Council for 

(1) http://ec.europa.eu/about/juncker-commission/docs/pg_en.pdf

(2) COM(2014) 154 final http://ec.europa.eu/dgs/home-affairs/e-library/documents/basic-documents/docs/an_open_and_secure_europe_-_making_it_

happen_en.pdf

(3) COM(2013) 869 final http://ec.europa.eu/dgs/home-affairs/what-is-new/news/news/docs/20131204_communication_on_the_work_of_the_task_force_

mediterranean_en.pdf

(4) For the purpose of this document, the EU Member States and the associated countries participating in EASO are referred to jointly as ‘EU+ countries’.

6 — EASO work programme 2015

Refugees, the International Organisation for Migration, the International Rehabilitation Council for Torture Victims, 
the Norwegian Organisation for Asylum Seekers, the University of London, as well as contributions from four JHA 
agencies (EMCDDA, Eurojust, CEPOL and Europol). All received contributions have been carefully studied and taken 
in due consideration.

1.2. EASO’s mission

EASO’s mission is to contribute to the implementation and development of the CEAS by providing support and 
facilitating, coordinating and strengthening practical cooperation among EU+ countries as an independent centre 
of expertise on asylum.

1.3. EASO’s tasks 

In order to fulfil its mission, EASO’s main tasks in 2015 are to provide:
•  practical and technical support to EU+ countries and the EU institutions;
•  operational support to EU+ countries that have specific needs and to EU+ countries subject to particular pressure 
on their asylum and reception systems caused by sudden and extraordinary situations of arrivals on their territory;
•  scientific input for EU policymaking and legislation in all areas having a direct or indirect impact on asylum and 

migration.

1.4. EASO’s key performance indicator

EASO’s overall key performance indicator represents the Agency’s ability to meet the objectives set out in the EASO 
annual work programme.

Consequently, EASO’s key performance indicator is represented by a qualitative indicator aiming at demonstrating 
the impact of EASO’s support in the coherent implementation of the CEAS.

It will take into account the:
•  tasks laid down in the EASO regulation, the recast EU asylum acquis and other related EU documents and the 

progress of EASO in implementing activities to fulfil these tasks;

•  requests made by the EU+ countries, the European Commission, the Council of the EU, the European Parliament 
and other EU institutions, agencies and bodies to develop and execute additional EASO activities in order to 
support the implementation of the CEAS;

•  evaluative opinions given by the EU+ countries, the European Parliament, the Council of the European Union, 
the European Commission, other EU institutions, agencies and bodies and other EASO partners on EASO’s work.

The work programme identifies a number of specific objectives which are structured according to SMART (specific, 
measurable, achievable, realistic, time-based) principles. In order to measure EASO’s performance, indicators are 
developed for each objective together with the expected output and timeframe.

1.5. EASO’s priorities for 2015

In 2015 EASO will focus its efforts in contributing to the effective, coherent and consistent practical implementation 
of the recast EU asylum acquis. Key to the further development of the CEAS is sufficient capacity in EU+ countries’ 
national asylum systems. EASO will have a more central role in coordinating these capacity-building measures through 
practical cooperation activities, including training, Country of Origin Information (COI) and quality reports. EASO 
will enhance its capacity to collect and exchange information and documentation on asylum systems, as well as its 
Early warning and Preparedness System (EPS). EASO will also endeavour to support the external dimension of the 
CEAS in line with the EASO external dimension strategy, in agreement with the European Commission and within 
the framework of the EU external relations policy.

EASO will organise advance practical cooperation activities for EU+ countries, the European Commission and other 
stakeholders, including conferences, workshops, expert meetings and specialised networks in order to discuss and 

EASO work programme 2015 — 7

take action on various issues of EU-wide relevance in the field of asylum (e.g. on policy, implementation of EU asylum 
law, situations in countries of origin, best practices, emergency flows, etc.). EASO will streamline the methodology 
and activities to promote practical cooperation in the field of asylum. To do so, EASO will organise at least 48 practical 
cooperation workshops, expert meetings, conferences or specialised network meetings and develop at least eight 
practical cooperation tools. In order to further support Member States during the transposition and implementation 
of the EU asylum acquis, EASO will continue organising practical workshops back to back to the meetings of the 
Contact Committees on themes identified by Member States. EASO’s current products, activities and programmes 
already bring EU-wide added value. Thus EASO will consolidate and develop further its existing core activities, but 
new activities will be promoted following a step-by-step approach.

EASO’s objectives for 2015

•  Strengthening the role of common training and professional development in the field of asylum;
•  improving the quality of asylum processes and decisions;
•  producing more common Country of Origin Information (COI);
•  developing joint processing;
•  stimulating judicial dialogue in the field of asylum;
•  supporting better identification of vulnerable persons;
•   collecting and exchanging accurate and up-to-date information and documentation on the functioning of the 
CEAS and further developing an Early warning and Preparedness System (EPS) to provide analysis of trends;

•  providing timely and comprehensive operational support to Member States;
•  promoting adequate reception conditions and integration measures;
•  fostering synergies between migration and asylum practices, including on return of failed asylum seekers;
•  supporting the external dimension of the CEAS.

8 — EASO work programme 2015

2.  Permanent support

2.1. EASO training

Training 

EASO 
objective(s)

EASO aims at supporting EU+ countries in developing the knowledge, skills and competencies of 
their staff responsible for asylum matters through qualitative common training. EASO’s training 
contributes to the coherent implementation of the CEAS by supporting the establishment of 
a common quality level across the EU. To this end, EASO follows a two-track approach: on one 
hand, EASO develops relevant training material and, on the other hand, EASO organises training 
based on a train-the-trainer system.
EASO will extend the use of modern technology, innovative training tools and didactical 
methodologies and will develop new training tools based on existing materials, adaptable to 
the specific needs of EU+ countries.
EASO will continue working on a European certification process of the EASO training curriculum 
to support EU+ countries in ensuring that their personnel responsible for asylum matters 
are trained as required by the provisions of the asylum procedures directive (APD) and have 
adequate knowledge and skills. The certification of the EASO training curriculum will be 
developed without prejudice to national systems and procedures.
EASO will cooperate with other EU agencies, particularly Frontex, the EU Agency for Fundamental 
Rights (FRA) and CEPOL, in the field of training. In this regard EASO will continue to be involved 
in common thematic training development, update or delivery such as fundamental rights and 
trafficking in human beings.
Due attention will be given, in close cooperation with the United Nations High Commissioner 
for Refugees (UNHCR), to issues related to gender, vulnerable persons and female genital 
mutilation. EASO will continue to ensure that gender-related topics are streamlined throughout 
its training materials.

New in 2015

EASO will initiate the process for evaluating and assessing the impact and effectiveness of 
EASO’s training activities in the EU+ countries. New training tools will be developed, while the 
certification system will be consolidated.

EASO activities in 2015

When

Indicators

Performance

Deliver at least 11 EASO train-the-trainer sessions.

Q1–Q4 Number of train-the-trainer sessions delivered;

Number of new trainers trained;
Level of satisfaction of the trainees.

Deliver at least three regional train-the-trainer sessions. Q1–Q4 Number of train-the-trainer sessions delivered;

Provide  expert  support  to  EU+  countries  in  the 
implementation of the EASO training on its e-learning 
platform and at national level.

Update  of  at  least  two  modules  based  on  a  needs 
analysis.

Level of satisfaction of the trainees.

Q1–Q4 Number of national staff trained;

Number of national training sessions admini-
strated by EASO on its e-learning platform; 
Number of translated modules implemented 
on the EASO e-learning platform.

Q1–Q4 Number of module updates initiated;

Number of module updates implemented on 
the e-learning training platform;
Number of module update reports.

EASO work programme 2015 — 9

EASO activities in 2015

When

Indicators

Performance

Develop at least two training modules or other training 
tools adaptable to the specific needs of EU+ countries.

Q1–Q4 Number of training modules or training tools 

initiated;
Number of modules or tools developed and 
made available to EU+ countries.

Organise an annual didactic seminar.

Q4

Number of trainers attending the didactic 
seminar;
Level of satisfaction of the participants.

Organise two EASO training national contact point (NCP) 
meetings.

Q2, Q4 Number of participants attending the NCP 

meeting;
Level of satisfaction of the participants;
Use of the output of the meetings.

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meeting.

Organise an annual reference group meeting.

Q4

Develop at least an EASO training handbook.

Enhance the current training data collection system 
(training cockpit) and further explore the development 
of a reporting system on the use of EASO training at EU 
and national level linked to the general EASO Information 
and Documentation System.

Organise  at  least  four  expert  meetings  to  proceed 
with the certification of the EASO training curriculum 
and with the development of a Sectorial Qualification 
Framework (SQF).

Q1–Q4 Number of EASO training handbooks initiated;
Number of EASO training handbooks made 
available to EU+ countries.

Q1–Q4 Reporting system developed;

Use of the output of the analysis of the current 
training.

Q1–Q4 Number of expert meetings organised;

SQF for asylum officials developed.

Commission an external consultancy to support EASO’s 
training certification process.

Q1–Q4 Use of the services provided.

Updating IT solutions for the e-learning platform.

Q1–Q4 Level  of  development  in  updating  the  IT 
solutions for the e-learning platform.

Initiate the process for evaluating and assessing the 
impact and effectiveness of EASO’s training activities 
in EU+ countries.

Q4 

Level  of  development  in  the  process  of 
establishing  the  impac t  assessment 
methodology.

Participation in JHA agencies training-related activities. Q1–Q4 Number of activities in which EASO experts 

participate.

Budget line and allocated amount

3201 Training: EUR 1 250 000 

Human resources and allocated staff

Centre for Training, Quality and Expertise 
5 AD, 1 CA, 1 AST

10 — EASO work programme 2015

2.2. Quality support

Quality support

EASO 
objective(s)

EASO will continue its activities to support the establishment of quality processes and 
procedures in all EU+ countries.
EASO will identify key quality needs in the asylum systems EU-wide in line with the methodology 
of the EASO quality matrix.
Good practices on quality will be exchanged and EASO will develop common practical tools 
and materials.
EASO will consider all relevant sources of information during this process and may, where 
necessary, consult relevant stakeholders, such as competent international organisations, 
particularly UNHCR, academia and civil society.

New in 2015

New quality tools will be published.

Performance

EASO activities in 2015

When

Indicators

Organise three EASO thematic meetings on quality-
specific topics or aspects of the CEAS.

Q1–Q4 Number of participants;

Level of satisfaction of the participants;
Use of the output of the meetings.

Facilitate the exchange of information on practices 
in EU+ countries, identify and share practical tools 
for supporting the quality in EU+ countries’ asylum 
procedures and other aspects of the CEAS.

Q1–Q4 Number of thematic reports produced;

Quality projects and initiatives list updated;
Number  of  quality  tools  and  mechanisms 
identified and shared.

Organise a national contact point meeting on quality.

Q4

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meeting.

Develop and publish at least two quality tools (e.g. 
practical guides, check lists).

Q1–Q4 Number of practical tools developed;
Number of practical tools published;
Use of the quality tools.

Budget line and allocated amount

3202 Quality processes: EUR 240 000

Human resources and allocated staff

Centre for Training, Quality and Expertise
2 AD, 1 SNE

EASO work programme 2015 — 11

2.3. Country of Origin Information (COI)

Country of Origin Information (COI)

EASO 
objective(s)

EASO aims at the development of a comprehensive EU COI system, aiming at raising and 
harmonising standards of COI together with EU+ countries and other key stakeholders. To 
this end, given the considerable capacity in COI production already existing in the EU and its 
EU+ countries, the creation and sharing of COI should be rationalised and harmonised via the 
network approach adopted by EASO. EASO will, via specialist networks, accurately map needs 
for COI at EU level at first and second instance, helping to fill gaps and avoid duplication as well 
as seeking to make EU COI more readily available via the COI portal. Moreover, EASO will seek 
to further develop common COI in cooperation with EU+ countries and relevant stakeholders, 
such as relevant international organisations, particularly UNHCR, academia and civil society. 
The possibility of coordinating the exchange of information on COI fact-finding missions and 
of building practical experience will be also explored in order to foster synergies and achieve 
greater harmonisation potential.

New in 2015

EASO will further focus on joint EU COI production and a functioning COI query system utilising the 
network approach while improving knowledge and use of new tools in the field of COI, building on 
the successful experience of the Online Research Conference of 2014. A detailed proposal for the 
future development of the COI portal will be made. Finally, in 2015 EASO will prepare the transfer 
of the MedCOI project by 2017.

EASO activities in 2015

When

Indicators

Performance

Further develop the COI portal, linking national COI 
databases, providing a thesaurus and FAQs.

Q1–Q4 Number of documents linked to via the portal;

Number of databases linked to the portal;
Number of users.

Map currently available COI research and identify gaps 
and duplications.

Q1–Q4 Number of countries of origin for which COI 

products at Member State level mapped.

Maintain existing and, based on a needs analysis, establish 
new specialised EASO practical cooperation networks 
on specific countries of origin and hold meetings as 
appropriate.

Q1–Q4 Number of networks running and established;

Number of participants in the networks;
Number of meetings;
Outcomes of the meetings and their use.

Coordinate the exchange of information on COI fact-
finding missions and build practical experience.

Develop joint COI reports through those networks based 
on the EASO COI report methodology.

Q3–Q4 Number  of  EU+  countries  involved  in  the 

exchange of information;
Use  of  the  information  gathered  and  the 
practical experiences.

Q1–Q4 Number and sort of COI products developed 

through the networks;
Use of the products.

Delevelop  other  types  of  products  (methodologies, 
practical guides, etc.) on transversal issues related to COI.

Q1–Q4 Number and sort of COI products;

Use of the products.

Evaluate  use  of  the  EASO  COI  methodology  and 
functioning of specialist networks and consider revision.

Q2–Q3 Use of the EASO COI methodology.

12 — EASO work programme 2015

EASO activities in 2015

When

Indicators

Performance

Organise at least three EASO practical cooperation 
meetings on countries of origin and challenges related 
to COI and status determination.

Q1–Q4 Number of meetings;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Organise at least two strategic COI network meetings.

Q2, Q4 Number of meetings;

Organise COI portal administrator network meetings 
and training sessions as necessary.

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Q2, Q4 Number of meetings;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Hold at least one event focusing on new tools for COI 
research and support.

Q2, Q4 Number and sort of event;

Level of satisfaction of the participants.

Draft proposal on future long-term development of COI 
portal.

Q1

Proposal drafted.

Develop a COI query system using specific networks.

Q1–Q4 Number of queries answered;

Average time to answer the query.

Prepare the transfer of the MedCOI project to EASO by 
2017.

Q1–Q4 Preparatory measures started.

Budget line and allocated amount

3203 Country of Origin Information: EUR 717 000

Human resources and allocated staff

Centre for Information, Documentation and Analysis 
4 AD, 2 CA, 0.5 AST, 3 SNE

EASO work programme 2015 — 13

2.4. Specific programmes

2.4.1. Cooperation with members of the courts and tribunals

EASO 
objective(s)

Cooperation with European and EU+ countries’ courts and tribunals

EASO will continue its cooperation with European and EU+ countries’ courts and tribunals with 
the general objectives of contributing to the coherent implementation of the CEAS and advancing 
practical cooperation among EU+ countries on asylum.
EASO’s practical cooperation activities will be undertaken in line with the principles adopted in 
2013, with full respect to the independence of courts and tribunals.
EASO’s activities in this area will include the joint preparation of professional development 
materials,  the  organisation  and  promotion  of  professional  development  and  practical 
cooperation activities and the organisation of advanced workshops in accordance with EASO’s 
2014 methodology.
In doing so, EASO will continue to cooperate with relevant partners in the field and make every 
effort to facilitate avenues for judicial dialogue and exchange.

New in 2015

Develop and distribute at least two support tools available to members of courts and tribunals.

EASO activities in 2015

When

Indicators

Performance

Develop  and  distribute  at  least  one  professional 
development tool for members of courts and tribunals.

Organise at least one EASO practical cooperation event 
on professional development.

Q1–Q4 Number of professional development tool(s) 

initiated; 
Number of professional development tool(s) 
made available to members of courts and 
tribunals. 

Q2–Q4 Number of events organised;

Number of participants;
Level of satisfaction of the participants.

Organise a high-level practical cooperation event.

Q2–Q3 Number of participants;

Organise an annual planning and coordination meeting.

Q4

Number of courts and tribunals engaged;
Level of satisfaction of the participants;
Use of the outcome of the event.

Number of participants;
Number of courts and tribunals engaged;
Level of satisfaction of participants;
Use of the output of the meeting.

Budget line and allocated amount

3201 Training: EUR 140 000

Human resources and allocated staff

Centre for Training, Quality and Expertise
1 AD, 1 SNE 

14 — EASO work programme 2015

2.4.2. EASO activities on children

EASO 
objective(s)

Children including unaccompanied children

EASO will continue to provide support and develop practical cooperation among EU+ countries 
and other relevant experts on issues relating to children, including unaccompanied children. In 
doing so, it will take into account the general work on child protection and the protection of the 
rights of the child developed, inter alia, by the European Commission, in particular in line with 
the EU action plan on unaccompanied minors, FRA, UNHCR and the UN general committee on 
the rights of the child.
EASO will focus on addressing thematic issues such as best interests of the child, age assessment 
and family tracing as part of the implementation of the CEAS.
EASO will mainstream aspects related to children, including unaccompanied children, in all EASO 
activities and will support policy coherence in this field.

New in 2015

Review and develop EASO tools designed to support EU+ countries in the implementation of the 
CEAS within the context of children, including unaccompanied minors.

EASO activities in 2015

When

Indicators

Performance

Organise an annual EASO practical cooperation conference 
on children.

Q4

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Organise at least three EASO thematic practical cooperation 
expert meetings on child-specific topics or aspects of the 
CEAS.

Review and/or develop at least one practical cooperation 
tool (e.g. practical guides, checklists, web platform) 
designed to support EU+ countries in the implementation 
of the CEAS within the context of children.

Q1–Q4 Number of meetings;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Q1–Q4 Number of practical cooperation tools initiated 

or reviewed;
Use of tools.

Budget

Human resources

3202 Quality processes: EUR 150 000

Centre for Training, Quality and Expertise
1 SNE

EASO work programme 2015 — 15

2.4.3. Trafficking in human beings

Trafficking in human beings

EASO 
objective(s)

EASO aims at supporting the EU strategy towards the eradication of trafficking in human beings 
(2012–16) and its coherent implementation in cooperation with the European Commission and 
other EU institutions, bodies and agencies, such as CEPOL, Europol, FRA and Frontex.
EASO will mainstream trafficking in human beings (THB) aspects related to asylum in all EASO 
activities and support policy coherence.

New in 2015

Development of specific practical cooperation and training initiatives and materials on THB.

EASO activities in 2015

When

Indicators

Performance

Participate in activities coordinated by the EU agencies 
in the field of Justice and Home Affairs to prevent and 
fight against THB, and for the protection of victims of THB.

Q1–Q4 Number of joint meetings attended;
Number of joint activities;
Use of the output of the meetings.

Organise an EASO practical cooperation expert meeting 
on THB.

Q2

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Develop specific practical cooperation and/or training 
initiatives and materials on THB, including on identification, 
referral and protection of THB victims.

Q1–Q4 Number of practical cooperation initiatives 
and/or training initiatives and material on THB;
Use of the output of the practical cooperation 
initiatives.

Budget line and allocated amount

3202 Quality processes: EUR 60 000

Human resources and allocated staff

Centre for Training, Quality and Expertise
1 SNE

16 — EASO work programme 2015

2.5. EASO list of available languages

EASO list of available languages

EASO
objective(s)

EASO will support EU+ countries in having easy access to all available languages in the other 
EU+ countries through the list of available languages.

New in 2015

EASO will explore technical solutions in EU+ countries to facilitate use of the list of available 
languages.

EASO activities in 2015

When

Indicators

Performance

Review and update the list of available languages for 
interpretation, and monitor the use of the list and develop 
an information sheet for Member States on the use of the 
list of available languages.

Organise at least one meeting with EU+ countries to 
discuss technical solutions for increased use of the list 
of available languages as well as subsequent provision 
of technical tools.

Q1–Q4 Number of reviews and updates;

Number of contacts established between EU+ 
countries to use the list of available languages;
Data gathered on the languages most requested 
for interpretation; 
Infosheet developed and desseminated.

Q2–Q3 Number of meetings;

Number or participants;
Level of satisfaction of the participants;
Use of the output of the meetings;
Number of EU+ countries using the provided 
tool.

Budget line and allocated amount

3302  Horizontal  support  for  Member  States  under 
particular pressure: EUR 50 000

Human resources and allocated staff

Centre for Operational Support
0.25 CA

EASO work programme 2015 — 17

3.  Operational support

3.1. Asylum Intervention Pool

EASO’s Asylum Intervention Pool (AIP)

EASO 
objective(s)

EASO will maintain an updated pool of experts, keep open communication lines with the Asylum 
Intervention Pool (AIP) national contact points (NCPs) on all matters pertaining to experts 
deployed in support measures and provide assistance on all issues relating to the conditions of 
deployment of those experts.

New in 2015

EASO will develop and implement a feedback system for deployed experts and will develop 
further the briefing process and tools for AIP experts.

EASO activities in 2015 

When

Indicators

Performance

Organise  at  least  two  EASO  practical  cooperation 
meetings with the AIP NCPs in the EU+ countries.

Q2, Q4  Number of meetings;

Number or participants;
Level of satisfaction of the participants; 
Use of the output of the meetings.

Develop manuals for horizontal operational support.

Q1–Q4 Number of meetings;

Develop and implement a feedback system for deployed 
experts.

Budget line and allocated amount

Human resources and allocated staff

Number or participants;
Level of satisfaction of the participants;
Number of manuals developed and 
disseminated.

Q1–Q4 Deployment system tested and implemented;
Degree of satisfaction of host and sending 
EU+ countries with the deployment system.

3301  Horizontal  support  for  Member  States  under 
particular pressure: EUR 250 000

Centre for Operational Support
0.5 AD, 0.5 CA

18 — EASO work programme 2015

3.2. Operational support

Tailor-made/special support

EASO 
objective(s)

EASO will further develop its special support measures to assist EU+ countries with certain 
identified and specific needs related to the transposition and implementation of the EU asylum 
acquis.
This will be translated into several different actions including tailor-made assistance, capacity 
building, specific support and special quality control processes.

New in 2015

EASO will provide tailor-made support to Cyprus.

Performance

EASO activities in 2015 

When

Indicators

Participation of experts in special support teams and 
other support measures in Cyprus in accordance with 
the special support plan (SSP).

Particpation of experts in special support teams and 
other support measures in Bulgaria in accordance with 
the SSP.

Provide  tailor-made/special  support  to  requesting 
Member State(s) with certain identified and specific 
needs related to the implementation of the revised EU 
asylum acquis, in line with signed SSPs.

Q1–Q4  Number of special support teams deployed;
Number of other support measures;
Level of satisfaction of Cyprus with the support 
measures;
Degree of adoption and implementation of 
the outputs of the support measures.

Q1–Q4 Number of special support teams deployed;
Number of other support measures;
Level of satisfaction of Bulgaria with the support 
measures;
Number  of  relevant  asylum  and  reception 
officials/civil servants with improved knowledge 
or skills.

Q1–Q4  Number of new SSPs signed by EASO’s

Executive  Director  and  requesting  EU+ 
countries;
Number  of  tailor-made/special  support 
measures implemented;
Level of satisfaction of the host EU+ countries;
Number of new policies and practices in a 
given national authority/Member State put in 
place to implement the recast asylum acquis.

Budget line and allocated amount

3302 Emergency Support: EUR 675 000

Human resources and allocated staff

Centre for Operational Support
1.25 AD, 1 CA, 0.5 AST, 1 SNE

EASO work programme 2015 — 19

Emergency support

EASO 
objective(s)

EASO will provide emergency support to EU+ countries subject to particular pressure by 
deploying EU+ countries’ experts in the form of asylum support teams (ASTs) or by providing other 
support as required. EASO will cooperate with relevant bodies in the provision of such support, 
devoting special attention to operational cooperation with Frontex and other stakeholders to 
align operational support measures.
Where relevant, EASO’s operational support actions will complement any actions undertaken 
within the framework of the Article 33 mechanism of the Dublin III regulation.

New in 2015

EASO will develop a feedback system for EU+ countries deploying experts and for host 
EU+ countries recipient of the support, as well as a strategic blueprint for the use of emergency 
measures in EU+ countries to promote the quality control and the long-term impact of the 
deliverables of operations.

EASO activities in 2015 

When

Indicators

Performance

Provide emergency support to EU+ countries under 
particular  pressure,  to  enhance  their  capacity  and 
preparedness to manage their asylum and reception 
systems  in  line  with  signed  operating  plans,  and 
cooperate  with  relevant  bodies  in  the  provision  of 
emergency support.

Further develop a quality management system to ensure 
quality and coherence of deliverables in emergency 
support.

Create a framework for coordination with other partners 
involved in emergency measures and develop a blueprint 
for the use of emergency measures. 

Organise at least six practical cooperation workshops and 
create a framework for coordination with EU+ countries 
and other partners involved in emergency measures to 
further develop the emergency blueprint.

Q1–Q4 Number of operating plans (OPs) signed or 

implemented;
Number of ASTs deployed;
Number of other support measures;
Level of satisfaction of EU+ countries receiving 
support; 
Degree of implementation of the outputs of 
the emergency measures;
Use of the deliverables.

Q1–Q4 Quality management system developed;

Use of the system;
Number of deliverables managed through the 
system. 

Q1–Q4 Number  of  technical  methods  and  tools 

developed;
Use of the output.

Q2–Q4 Number of meetings;

Number or participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Budget line and allocated amount

3302 Emergency support: EUR 821 000

Human resources and allocated staff

Centre for Operational Support
1.25 AD, 0.5 AST, 1 SNE

20 — EASO work programme 2015

3.3. Relocation

Relocation

EASO 
objective(s)

EASO will further promote, facilitate and coordinate the exchange of information and best 
practices on intra-EU relocation.

New in 2015

EASO will follow up on the European Commission’s (EC) Annual Relocation Forum.

EASO activities in 2015 

When

Indicators

Performance

Organise  at  least  one  EASO  practical  cooperation 
meeting on relocation of beneficiaries of international 
protection in synergy with the EC Annual Relocation 
Forum in 2014.

Q2

Meeting organised;
Number or participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Participate in the EC Annual Relocation Forum and 
follow up on its conclusions.

Q4

Type of participation; 
Follow-up actions implemented.

Support possible relocation measures agreed at EU level. Q1–Q4 Number and sort of measures provided;

Level of satisfaction of the stakeholders involved.

Budget line and allocated amount

3204 Relocation, resettlement and external dimension: 
EUR 30 000

Human resources and allocated staff

Centre for Operational Support
0.25 CA

EASO work programme 2015 — 21

3.4. Joint processing activities

Joint processing activities

EASO 
objective(s)

Following the experience of the pilot projects on joint processing carried out in 2014, particularly 
within the framework of the Task Force Mediterranean, EASO will conduct an evaluation of the 
projects and draft a handbook on joint processing. Furthermore, EASO will coordinate additional 
joint processing activities in 2015 involving several EU+ countries.

New in 2015

EASO will conduct an evaluation of the pilot projects and start with the drafting of a handbook 
on joint processing.

Performance

EASO activities in 2015

When

Indicators

Conduct an evaluation of the joint processing pilot 
projects.

Q2–Q3 Evaluation conducted;
Use of the evaluation.

Draft a handbook on joint processing.

Q3–Q4 Handbook drafted;

Coordinate at least one joint processing exercise involving 
experts from several EU+ countries.

Organise at least two meetings with the view to develop 
practical cooperation on joint processing.

Collect and consolidate EU+ countries’ expertise and 
practices on joint processing.

Use of the handbook in the joint processing 
activities.

Q1–Q4 Number of exercises organised;
Number of participants;
Level of satisfaction of the participants;
Use of the output of the exercise.

Q1, Q3 Meetings organised;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Q2–Q4 Report produced with relevant 

recommendations;
Level of satisfaction with the report;
Use of the report’s reccomendations.

Budget line and allocated amount

3302 Emergency support: EUR 225 000

Human resources and allocated staff

Centre for Operational Support
0.5 AD, 0.5 SNE

22 — EASO work programme 2015

3.5. Synergies between asylum and migration

Synergies between asylum and migration

EASO 
objective(s)

Asylum and international protection policies form part of a wider EU legal framework in the 
field of migration. Within this framework, EASO will foster coherence in the implementation of 
activities in the field of asylum and migration, in cooperation with relevant organisations and 
existing networks.
In this regard, the return of failed asylum seekers is considered an integral part of an effective 
asylum system. EASO will also explore possibilities of exchanging information and best practices 
to mainstream elements relevant to the return of failed asylum seekers in close collaboration 
with the European Migration Network Return Expert Group (EMN REG). However, in view of the 
responsibilities of other organisations in the field of return, EASO does not intend to engage in 
the operational aspects of return.

New in 2015

Organise EASO practical cooperation expert meetings to mainstream the elements relevant to 
return in the asylum systems.

EASO activities in 2015

When

Indicators

Performance

Organise at least two meetings with the view to mainstream 
the elements relevant to return in the asylum systems.

Q2, Q3 Meetings organised;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Budget line and allocated amount

3302 Emergency support: EUR 60 000

Human resources and allocated staff

Centre for Operational Support
0.75 AD, 0.25 CA

EASO work programme 2015 — 23

3.6. Reception and integration

Support on reception and integration

EASO 
objective(s)

New in 2015

EASO will further develop its internal capacity to support EU+ countries with activities aimed 
at promoting adequate reception conditions and integration measures, based on a framework 
developed by EASO with particular attention to vulnerable groups.
The activities will be performed in cooperation with relevant organisations and networks (e.g. the 
European Platform of Reception Agencies (EPRA), the network of national contact points of 
integration of the Commission) already operating in the field.

In 2015, EASO will foster the exchange of information and best practices on reception systems 
and on integration measures within the framework of the CEAS. EU+ countries’ capacity on 
contingency planning on reception for possible influxes of asylum seekers will be strengthened 
and the possibilities to develop a pilot project to share reception capacity in the EU will be 
explored.

Performance

EASO activities in 2015

When

Indicators

Develop a contingency framework with particular focus 
on reception.

Q1

Framework developed;
Use of the framework.

Organise at least three EASO practical cooperation expert 
meetings on reception systems and conditions.

Organise a pilot project aimed at sharing reception capacity 
in the EU.

Provide support to EU+ countries in contingency planning 
and  preparedness  for  possible  influxes  of  asylum 
seekers in the reception context and hold one practical 
cooperation workshop in this field.

Q1–Q4 Meetings organised;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Q1–Q4 Pilot project completed;

Level of satisfaction/feedback provided by the 
participating EU+ countries; 
Use of the output generated by the pilot project.

Q1–Q4 Meeting organised;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meeting;
Number of support measures implemented;
Level of satisfaction of host EU+ countries 
with the provided support;
Use of the output of the provided support. 

Budget line and allocated amount

3302 Emergency support: EUR 210 000

Human resources and allocated staff

Centre for Operational Support
0.5 AD, 0.5 SNE

24 — EASO work programme 2015

4.  Information and analysis support

4.1. Information and Documentation System

Information and Documentation System

EASO 
objective(s)

EASO will develop its Information and Documentation System (IDS) providing a single point of 
information on the organisation of EU+ countries’ asylum and reception systems, as well as an 
overview of the practical functioning of the CEAS.
Within this general IDS, EASO will continue steps to include case-law on European and EU+ 
countries’ jurisprudence relevant to the provisions of the EU asylum acquis.
EASO will consider all relevant sources of information including existing relevant databases 
during this process and consult relevant stakeholders, such as the European courts, other EU 
agencies, such as Frontex and FRA, competent international organisations, particularly UNHCR, 
academia and civil society.

New in 2015

EASO will aim to build a suitable IT platform for the above based on commercially available 
software and establish an IDS network of EU+ countries’ representatives able to provide data 
on changes in national policy, procedure and case-law.

EASO activities in 2015

When

Indicators

Performance

Gather regular data from EU+ countries on the functioning 
of their asylum systems and relevant changes in national 
policy, procedures and case-law.

Q1–Q4 Number of EU+ countries providing the 

requested data;
Timeframe in which the data are provided.

Continue within IDS towards the establishment of a 
case-law database on European and EU+ countries’ 
jurisprudence related to the EU asylum acquis.

Q1–Q4 Number of national and/or EU decisions selected 

and distributed;
Use of the case-law section of IDS.

Continue the creation of summary pages linking to 
relevant annexed documents in IDS.

Q1–Q4 Number of summary pages created;

Number of attached documents;
Level of satisfaction of the users.

Organise at least two practical cooperation meetings on 
EU+ countries’ policies and procedures.

Q1–Q4 Number of meetings held;

Use of the outcome of the meetings.

Budget line and allocated amount

Human resources and allocated staff

3103 Information and Documentation System: 
EUR 250 000

Centre for Information, Documentation and Analysis
1 AD, 1 CA, 0.5 AST 

EASO work programme 2015 — 25

4.2. Annual report on the situation of asylum in the EU

Annual report on the situation of asylum in the EU

EASO
objective(s)

EASO aims to provide a comprehensive overview of the asylum situation in the EU on an annual 
basis to national and EU policymakers and stakeholders. The report is drafted in coordination 
with the European Commission annual report on immigration and asylum and takes into account 
input from civil society and academia.

New in 2015

The annual report on asylum will include new analyses based on data collected under Stage II of 
EPS and to improve data visualisation and editorial standards.

EASO activities in 2015

When

Indicators

Performance

Draft,  adopt  and  publish  the  annual  report  on  the 
situation of asylum in the EU.

Q2

Annual report adopted and published;
Number of stakeholders providing input to the 
annual report;
Use of the annual report.

Budget line and allocated amount

3101 Annual report on asylum: EUR 130 000

Human resources and allocated staff

Centre for Information, Documentation and Analysis
4 AD

26 — EASO work programme 2015

4.3. Early warning and Preparedness System (EPS)

Early warning and Preparedness System (EPS)

EASO 
objective(s)

EASO will develop further its Early warning and Preparedness System (EPS) that aims at providing 
EU+ countries, the European Parliament, the Council of the European Union and the European 
Commission with accurate, timely information and analyses on flows of asylum seekers to and 
within the EU and the EU+ countries’ capacity to deal with them.
The EPS will feed into the early warning, preparedness and crisis management mechanism 
provided for in Article 33 of the Dublin III regulation.

New in 2015

In 2015, EASO will collect and analyse data on a regular basis under indicators of Stage II of the EPS 
and suggest and examine the feasibility of indicators for Stage III. EASO aims at using statistical and 
geographic information system (GIS) software tools to improve analysis and visualisation. EASO 
will form advisory groups from Group for the Provision of Statistics (GPS) members on key issues.

EASO activities in 2015

When

Indicators

Performance

Gather regular data from EU+ countries according to 
Stage II indicators.

Q1–Q4 Number  of  EU+  countries  providing  the 

requested data;
Timeframe in which the data are provided.

Produce regular reports (monthly and quarterly).

Q1–Q4 Number of reports;

Timeframe in which the reports are produced;
Use of the reports.

Produce ad hoc reports.

Q1–Q4 Number of reports;
Use of the reports.

Organise up to two GPS meetings.

Q2, Q4 Number of meetings;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meeting.

Create advisory groups on key aspects of CEAS.

Q1–Q4 Number and sort of groups created;

Number and quality of analytical products.

Prepare Stage III EPS proposal with key stakeholders.

Q1–Q4 Number of indicators.

Budget line and allocated amount

3102 Early warning and data analysis: EUR 300 000

Human resources and allocated staff

Centre for Information, Documentation and Analysis
3 AD, 2CA, 2 SNE

EASO work programme 2015 — 27

5.  Third-country support
5.1. External dimension

External dimension

EASO 
objective(s)

In line with the EASO external action strategy adopted in 2014, EASO will endeavour to support 
the external dimension of the CEAS in agreement with the European Commission and within 
the framework of the EU external relations policy.
EASO will finalise its European Neighbourood and Partnership Instrument (ENPI) project with 
Jordan, Tunisia and Morocco by July 2015. Moreover, EASO will support capacity building in key 
EU neighbouring third countries’ asylum and reception systems, as well as regional development 
and protection programmes (RDPPs).
EASO will cooperate, where necessary, with relevant stakeholders, such as other EU agencies and 
competent international organisations, particularly UNHCR in the implementation of these activities.

New in 2015

EASO will further explore how to support capacity building in third countries under the framework 
of the EASO External Action Strategy.

EASO activities in 2015

When

Indicators

Performance

Organise  at  least  two  EASO  practical  cooperation 
workshops with the EU+ countries’ External Dimension 
Network to further develop EASO external dimension 
actions for third country support.

Finalise the implementation of the ENPI project with 
Tunisia, Morocco and Jordan and present lessons learned 
from its implementation and build on the lessons for future 
support in this field (5).

Q2, Q4 Number of workshops organised;
Number of participants;
Level of satisfaction of the participants;
Use of the output of the workshops.

Q1–Q3 Number of activities implemented;

Degree of implementation of the planned 
activities and budget;
Level of satisfaction of the third countries 
concerned;
Level of satisfaction of the stakeholders involved;
Number of spin-off activities which can be 
identified.

Develop at least two external dimension actions, including 
capacity-building activities, with targeted neighbouring 
third countries identified in line with the global approach 
to migration and mobility and in agreement with the 
European Commission.

Q1–Q4 Number of external dimension actions identified 

and implemented;
Number of third countries involved;
Level of satisfaction of the third countries 
involved.

Support the implementation of RDPPs and other actions 
relevant to durable solutions in third countries (e.g. regional 
practical cooperation workshops with targeted third 
countries and EU+ countries).

Q1–Q4 Number of RDPPs with EASO involvement;

Number  and  type  of  support  measures 
implemented; 
Number of meetings;
Number of participants;
Level  of  satisfaction  of  the  participants/ 
stakeholders;
Use of the output of the meeting;
Level  of  satisfaction  of  the  stakeholders 
involved.

(5)  The ENPI project will be implemented with earmarked appropriations following a grant agreement.

28 — EASO work programme 2015

EASO activities in 2015

Budget line and allocated amount

Performance

3204 Relocation, resettlement and external dimension: 
EUR 250 000
4101  Collaboration  of  ENP  countries  with  EASO 
(earmarked): EUR 322 681

Human resources and allocated staff

Centre for Operational Support
0.75 AD, 0.5 CA

5.2. Resettlement

Resettlement

EASO 
objective(s)

EASO will exercise a coordinating role/clearing house in exchanging information and other actions 
on resettlement taken by EU+ countries in cooperation with UNHCR and International Organisation 
for Migration (IOM).
EASO will, in cooperation with UNHCR and IOM, promote coordination between EU+ countries 
in achieving agreed targets of resettlement, not only in terms of submissions but also in terms 
of effective departures to the EU. EASO aims at strengthening the EU’s role in this area, in 
cooperation with the European Commission, with a view to meeting the international protection 
needs of refugees in third countries and showing solidarity with their host countries.

New in 2015

EASO will support the implementation of a joint EU resettlement programme.

EASO activities in 2015

When

Indicators

Performance

Organise at least one EASO practical cooperation expert 
meeting on resettlement in synergy with the other 
various EU and international initiatives on resettlement.

Q1–Q3 Number of expert meetings organised;

Number of participants;
Level of satisfaction of the participants;
Use of the output of the meetings.

Develop methodologies and tools for strengthening 
EU+ countries’ ability to resettle refugees and promote 
cooperation under the joint EU resettlement programme.

Q1–Q4 Number of methodologies and tools developed.
Use of the methodologies and tools.

Budget line and allocated amount

3204 Relocation, resettlement and external dimension: 
EUR 220 000

Human resources and allocated staff

Centre for Operational Support
0.5 AD, 0.25 CA

EASO work programme 2015 — 29

6.   EASO’s framework, network and 

organisation

6.1. Management Board

EASO’s internal governance and administrative structure comprises a Management Board and an Executive Director.

The Management Board is the governing and planning body of EASO. Its key functions in 2015 include the adoption 
of the work programmes and annual reports of EASO and the adoption of the budget. Furthermore, the Management 
Board will ensure that EASO performs effectively its duties.

Management Board

EASO 
objective(s)

EASO aims to ensure that its Management Board continues to fulfil effectively and efficiently 
its tasks as EASO’s governing and planning body.

Performance

EASO activities in 2015

When

Indicators

Organise three Management Board meetings with the 
option to have additional meetings at the initiative of 
the chair or at the request of one third of its members.

Q2–Q4 Number of meetings;

Number of participants;
Use of the output of the meetings.

Budget line and allocated amount

2306 Administrative internal and external meetings 
expenditures: EUR 200 000 

Human resources and allocated staff

Executive Office
0.5 AD, 0.5 CA

The Executive Director is independent in the performance of his or her tasks and is the legal representative of EASO. 
The Executive Director will exercise his or her responsibilities for the administrative management of EASO and for 
the implementation of the work programme and the decisions of the Management Board.

The Executive Director will be supported by Heads of Unit/Centre, the Accounting Officer and an Executive Office. In 
2015 no changes are foreseen in the internal structure of EASO, which will be composed of four units/centres, namely:
•  the General Affairs and Administration Unit (GAAU);
•  the Centre for Information, Documentation and Analysis (CIDA);
•  the Centre for Operational Support (COS);
•  the Centre for Training, Quality and Expertise (CTQE).

30 — EASO work programme 2015

EXECUTIVE

DIRECTOR

Execu(cid:17)ve
Oﬃce

Accountancy

General Aﬀairs and
Administra(cid:17)on Unit

Centre for
Informa(cid:17)on,
Documenta(cid:17)on 
and Analysis

Centre for
Opera(cid:17)onal 
Support

Centre for Training,
Quality and
Exper(cid:17)se

General Aﬀairs
division

Informa(cid:17)on and
Documenta(cid:17)on
division

Special and
Emergency Support
division

Administra(cid:17)on
division

COI division

External Dimension
and Rese lement
division

Training
division

Quality
division

Asylum Analysis
division

6.2. Cooperation network of EASO

MANAGEMENT
BOARD
MEMBERS

UNHCR

EUROPEAN
COMMISSION

OBSERVER
STATES/
ASSOCIATED
COUNTRIES

MEMBERS OF
COURTS AND
TRIBUNALS

ACADEMIA

COUNCIL OF
THE EU

EASO

EUROPEAN
PARLIAMENT

EUROPEAN
EXTERNAL
ACTION
SERVICE

CIVIL
SOCIETY

EU
BODIES

INTERNATIONAL
ORGANISATIONS

EASO work programme 2015 — 31

6.2.1.  Cooperation with the European Parliament, the Council of the European Union  

and the European Commission

As a decentralised EU regulatory agency having its own governance structure, EASO acts within the policies and 
institutional framework of the EU. In this context, the political responsibility for the area of asylum lies with the European 
Commissioner responsible for home affairs and thus strong cooperation links exist with the European Commission 
on all EASO activities. In 2015 the European Commission will be invited to give its opinion on specific documents 
to be adopted by the EASO Management Board in line with the relevant provisions of the EASO regulation. Regular 
meetings at all levels and regular policy-related videoconferences with DG Home Affairs will take place throughout 2015. 
Furthermore, during 2015 EASO will continue organising practical workshops back to back to the meetings of the Contact 
Committees. Additionally, EASO will coordinate with the European Commission the drafting of reports. EASO and the 
European Migration Network (EMN) will draw on the same data from the EU+ countries for all information when drafting 
reports such as the EASO annual report. EASO will participate in EMN NCP meetings and its Steering Board and relevant 
thematic meetings. In addition, in 2015 EASO will seek to conclude a memorandum of understanding with Eurostat.

In line with the EASO regulation, EASO will send its annual work programme and annual activity report to the 
European Parliament, the Council of the European Union and the European Commission. The Executive Director is 
regularly invited to report to the Justice and Home Affairs Council with regard to the CEAS. Moreover, the Executive 
Director is invited to present the EASO work programme, as well as specific topics related to EASO’s work, to the 
European Parliament.

In 2015, EASO will play a supporting role in the multiannual financial framework and the new arrangements on 
EU funding in the field of asylum and migration. In this respect, EASO will provide information on EU operational 
priorities and on EU+ countries’ specific priorities which could be taken into consideration for targeted funding.

EASO will fulfil its institutional role within the context of the mechanism provided for in Article 33 of the Dublin III 
regulation by taking action and informing the relevant institutions involved in the different steps of the mechanism.

6.2.2. Cooperation with the UNHCR and other international organisations

In fulfilling its tasks, EASO acts in close cooperation with the United Nations High Commissioner for Refugees (UNHCR) 
and with other relevant international and intergovernmental organisations.

With regard to the UNHCR, EASO cooperates closely with and involves the UNHCR in all areas covered by the EASO 
regulation. In 2013, EASO and the UNHCR signed a working arrangement. On that basis, in 2015 EASO will build 
on the strengthened cooperation, in particular in the areas of training, quality processes, unaccompanied minors, 
resettlement, the external dimension of the CEAS and in the field of special and emergency support. Structured 
cooperation will continue in all fields. The UNHCR participates in the EASO Management Board as a non-voting 
member and will be invited, where relevant, to meetings of EASO’s working parties. Furthermore, it should be 
underlined that UNHCR has a permanent liaison office to EASO based in Malta.

During 2015, EASO will also be in close contact with other relevant international and intergovernmental organisations 
working in areas of asylum, such as the Council of Europe, the General Directors of Immigration Services Conference 
(GDISC), the Intergovernmental Consultations on Migration, Asylum and Refugees (IGC) and the International 
Organisation for Migration (IOM). Concerning the Council of Europe and the IOM, EASO will regularly exchange 
views and contribute to their work in 2015. With regard to the GDISC, EASO will contribute actively to its work, 
participating in several GDISC conferences and workshops, whereas, on the basis of an exchange of letters with the 
IGC, EASO will be regularly invited to several of the IGC working groups and the Executive Director will be invited 
to the IGC full round.

6.2.3. Cooperation with EU agencies and JHA agencies

EU agencies’ network

EASO promotes strong cooperation with other EU agencies as member of the Inter-Agency Coordination Network.

In 2015, EASO will continue implementing in cooperation with the European Commission the common approach on 
EU decentralised agencies and its roadmap.

EASO will participate in the relevant activities organised in 2015 in the framework of the performance network and 
the Inter-Agency Legal Network (IALN), which EASO formally joined in 2013.

32 — EASO work programme 2015

JHA agencies’ network

EASO is also member of the Justice and Home Affairs (JHA) inter-agency cooperation, together with Frontex, the 
FRA, Europol, Eurojust, CEPOL, the European Agency for the Οperational Management of Large-Scale IT Systems in 
the Area of Freedom, Security and Justice (eu-LISA), the European Monitoring Centre for Drugs and Drug Addiction 
(EMCDDA), the European Institute for Gender Equality (EIGE) and the European Anti-Fraud Office (OLAF). In 2015, 
EASO will participate in the JHA agencies’ network and contribute to its activities.

Frontex

On the basis of the working arrangement signed by Frontex and EASO in September 2012, the existing cooperation 
will continue during 2015. Frontex and EASO will further implement sustainable cooperation on training programmes, 
quality initiatives, data and analysis sharing in the context of the Early warning and Preparedness System and COI. 
Furthermore, EASO will foster the cooperation with Frontex in operational support by coordinating efforts when 
providing support to EU+ countries and by exploring further synergies in border management and identification 
of international protection needs. EASO will build on its cooperation with Frontex in the development of relevant 
activities in the field of the external dimension in 2015. Frontex and EASO will maintain their cooperation with regard 
to each other’s activities vis-à-vis civil society, including in the context of their respective consultative forums. In 
2015, EASO will continue participating as an observer in the Frontex Consultative Forum.

FRA

The FRA and EASO will build upon the existing cooperation in 2015 in line with the working arrangement signed by 
both agencies in June 2013. The FRA and EASO will continue sharing information, providing input to research activities 
and sharing research and data collection methodologies. Both organisations will continue their cooperation in the 
field of training, furthering the exchange of best practices, information and expertise with regard to fundamental 
rights. In 2015, the cooperation with regard to each other’s consultative activities will continue.

eu-LISA

EASO and eu-LISA will start implementing the activities detailed in the working arrangement signed by both agencies 
in November 2014.

EASO will also continue to have mutual contacts and relations on a bilateral level with other relevant EU agencies, 
in particular via the channels of the JHA inter-agency cooperation.

6.2.4. Cooperation with academia and members of tribunals and courts

EASO devotes special attention to relations with the academic world and with the members of European and 
EU+ countries’ tribunals and courts.

In 2015, the academic world will be involved in the work of EASO in different ways, including training development 
activities and will continue having a main role in the Consultative Forum and expert meetings.

During 2015, EASO and the members of tribunals and courts will cooperate closely, including through the International 
Association of Refugee Law Judges (IARLJ) and its European chapter, as well as with the Association of European 
Administrative Judges (AEAJ).

The concrete activities relating to the cooperation with academia and members of tribunals and courts, which will 
be developed during 2015, have been already defined in Section 2.4.1.

6.3. Consultative Forum

The Consultative Forum constitutes a mechanism for the exchange of information and pooling of knowledge between 
EASO and relevant stakeholders. Over the past 4 years, EASO has deepened its relationship with civil society and has 
sought its input on various themes. During 2015, in line with the 2015 EASO consultation calendar, EASO will continue 
consulting relevant organisations on specific themes, using the selection criteria outlined in the Consultative Forum’s 
operational plan. EASO will also consult civil society throughout the drafting phase of the 2016 work programme, 
the annual report and other products using a range of tools that have been deemed suitable and efficient so far.

EASO work programme 2015 — 33

During 2015, EASO will further develop its e-consultation platform. The Internet will continue to be the main vehicle 
for consultation with civil society. Specific consultation activities will be organised for targeted groups, such as the 
members of tribunals and courts. Based on the experience of the events in 2012, 2013 and 2014, EASO will organise 
a conference open to civil society and a plenary meeting in the fourth quarter of 2015.

EASO Consultative Forum activities

EASO
objective(s)

EASO will engage in a two-way dialogue with relevant civil society organisations to share 
expertise and experiences.

EASO activities in 2015

When

Indicators

Performance

EASO will consult relevant civil society organisations. 

Q1–Q4 Number and type of consultations conducted;
Number of organisations consulted;
Number of contributions received;
Use of the contributions received.

Organise the annual plenary meeting of the Consultative 
Forum.

Q4

Participation of civil society organisations to EASO’s 
annual conference.

Q4

Plenary meeting organised;
Number of participants;
Level of satisfaction of the participants;
Use of the output of the plenary meeting.

Number  of  participants  from  civil  society 
organisations;
Level of satisfaction of the participants.

Development of an e-consultation platform.

Q1–Q4 Number  of  consultation  launched  on  the 

e-consultation platform;
Number of contributions received;
Use of the contributions received.

Budget line and allocated amount

3401 Cooperation with partners and stakeholders
EUR 150 000

Human resources and allocated staff

Executive Office
0.5 AD, 0.5 CA

6.4. Communication

EASO will build on its public communication efforts of 2013–14 to promote the Agency’s role, values, activities and 
work guided by the principles described in its communication strategy. EASO communication activities will also aim 
at enhancing practical cooperation between EU+ countries. EASO’s principal communication channel, the EASO 
website (http://www.easo.europa.eu), will be complemented by a variety of other channels to emphasise EASO’s 
key messages, namely:
•  support is our mission;
•  putting solidarity into practice;
•  common values, quality and solidarity; 
•  EASO is a centre of expertise in the field of asylum; 
•  providing added value for the EU and the EU+ countries.

34 — EASO work programme 2015

EASO’s key messages will be transparently communicated through several channels in order to ensure the widest 
outreach possible and therefore increase its legitimacy. The EASO website will be the centrepiece of its communication 
efforts. EASO will look into ways of further developing and modernising its website in line with user feedback and 
using the best practices of similar websites. Other channels include:
•  written and audiovisual press;
•  participation in events (such as EU open days, public hearings and other events including large, politically important 

occasions);

•  presentations and exhibitions of EASO’s work and activities;
•  publications and reports;
•  EASO’s monthly newsletter;
•  press releases; 
•  daily press extracts (for internal use).

One of EASO’s main communication objectives is to reach out to all asylum and reception officials in the EU+ countries 
in order to ensure that they are aware of our main products and can access them, including publications and press 
releases.

EASO communication activities

EASO
objective(s)

Communicate and promote the Agency’s role, values, activities and work in line with the EASO 
communication strategy.
EASO will focus on the Agency’s task of facilitating, coordinating and strengthening practical 
cooperation among EU+ countries on the many aspects of asylum.

New in 2015

EASO will upgrade its website and further improve its channels of communication.

EASO activities in 2015

When

Indicators

Performance

Issue at least 10 editions of the EASO newsletter and 
increase the number of newletter subscribers.

Organise an information and networking meeting for 
the EASO communication multipiers.

Q1–Q4  Number of editions of the EASO newsletter;

Level of satisfaction of the subscribers;
Percentage  of  increase  in  the  number  of 
newsletter subscribers.

Q3–Q4 Number of participants;

Organise the EASO Info Day.

Q2

Level of satisfaction of the participants;
Use of the output of the meeting.

Number of info desks;
Number of EASO officials providing 
presentations;
Number of participating EU+ countries.

Issue at least 10 press releases.

Q1–Q4  Number of press releases;
Use of the press releases.

Monitor EASO’s press coverage and publish the most 
important articles on the website.

Q1–Q4 Number of items included in the press archive;
Number of articles published on the website.

Issue of internal daily press extracts.

Q1–Q4 Number of internal daily press extracts;

Level of satisfaction of the readers.

EASO work programme 2015 — 35

EASO activities in 2015

When

Indicators

Performance

Hold at least six high-level interviews with the press.

Q1–Q4 Number  of  high-level  interviews  with  the 

press.

Coordinate and ensure the highest quality of EASO 
publications and translations.

Q1–Q4 Number of publications and translations;

Use of EASO’s publications;
Level of satisfaction of the users.

Ensure full implementation of EASO’s visual identity. 

Q1–Q4 Use of the EASO visual identity. 

Increase the number of visitors to the EASO website.

Q1–Q4 Percentage increase in the number of visitors 

to the EASO website. 

Ensure timely replies to enquiries received from the 
public and the press.

Q1–Q4 Timeframe in which enquiries are answered;

Use of the replies.

Efficient management of EASO info mailbox.

Q1–Q4 Number of requests and replies;

Budget line and allocated amount

Timeframe in which requests are answered;
Use of the EASO info mailbox.

2309 Administrative translations and interpretation 
costs: EUR 470 000;
2310 Administrative publications: EUR 40 000;
2311 Communications: EUR 80 000.

Human resources and allocated staff

Executive Office
1 AD

6.5. EASO’s administration

With regard to the administrative structure of EASO, the Agency will continue seeking its main goal to deliver a 
high quality service in order to fulfil effectively and efficiently its mission and objectives. In particular, the General 
Affairs and Administration Unit will continue to assess, propose definitions and address global administrative needs 
and requirements of EASO, ensuring compliance and risk management, in line with policies, rules and regulations. 
Policies and guidelines will continue to be elaborated, thus streamlining the efficiency of services and deliveries on 
the basis of best practices, lessons learned, evaluations and recommendations. In addition, the administration will 
provide the necessary support on the implementation of arrangements and financial contributions with relevant 
stakeholders of EASO.

Further development of the EASO organisation may take place in line with the implementation of the common 
approach on EU decentralised agencies and its roadmap, the outcomes of the internal and external evaluations of 
EASO and the audits conducted by the Internal Audit Service and the European Court of Auditors.

EASO foresees for 2015 an investment in order to further develop efficient internal procedures, to increase the 
internal controls of the organisation in line with the internal control standards adopted in 2012, to provide advanced 
training to staff on all EASO-related subjects, hence reinforcing capacity building and career development, to continue 
the recruitment processes and to support the operational units/centres.

A particular focus will be put on EASO’s IT and knowledge management systems, in order to reinforce EASO’s 
support activities to EU+ countries, including through the EASO training platform, the COI portal, the Information 
and Documentation System and the EASO website. Furthermore, advanced consultation tools will be developed. In 
addition, further consolidation and improvement of the ICT business continuity and infrastructure will be fostered. 

36 — EASO work programme 2015

EASO’s IT will follow the change management process of EASO, providing advance support for improvements and 
benchmarking. In 2015, a considerable number of tests on established systems will be performed, ensuring that 
recovery systems and security incident management are fully operational and continuously implemented with the 
required quality.

In 2015, it is expected to fully implement the records management policy and the retention schedule for EASO 
documents, including the use of the adequate IT software tools. Finally, in 2015 EASO will foster its internal procedures 
on data protection in closer cooperation with the European Data Protection Supervisor.

6.5.1. EASO’s staff and budget overview for 2015 (6)

The fulfilment of EASO’s objectives is subject to the availability of the necessary human, financial and material 
resources as decided by the budgetary authority. In this sense, the figures included in the staff and budget overview 
hereunder are outlined without prejudice to the decisions of the budgetary authority on the respective annual 
budgets and annual establishment plans.

6.5.1.1. Staff overview for 2015

Given its mission and tasks, EASO is a human-resource intensive organisation, as it promotes practical cooperation and 
provides expertise to the EU and to EU+ countries in order to support the implementation and further development 
of the CEAS.

Therefore, the EASO human resources should increase in the period 2015 in order to be in a position to effectively 
perform the tasks originally assigned, the new tasks attributed by the recast asylum acquis (e.g. the Early warning 
and Preparedness System under Article 33 of the Dublin regulation mechanism) and the foreseeable future tasks to 
be determined by the EU institutions in 2015.

The EU draft general budget submitted by the European Commission to the budgetary authority proposes that EASO 
will maintain in 2014 a total of 86 staff members (51 temporary agents, 23 contract agents and 12 seconded national 
experts) (7). The allocation per unit will follow the distribution shown below (8).

Unit

Executive Director

Executive Office

Accountancy

Centre for Operational Support

Centre for Information, Documentation and Analysis

Centre for Training, Quality and Expertise

General Affairs and Administration Unit

Total staff members

Staff members

  1

  6

  2

13

20

15

29

86

(6) All the figures on staff and appropriations included in this section are subject to the adoption of the EU general budget 2015 by the budgetary authority.

(7) This figure does not include the three contract staff engaged by EASO for the implementation of the 18-month ENP project ‘Promoting the participation of 

Jordan in the work of EASO as well as the participation of Tunisia and Morocco in the work of EASO and Frontex’ which started in 2014.

(8) The exact staff allocation per centre will be determined once the EU general budget 2015 and the EASO establishment plan have been decided by the budgetary 

authority.

EASO work programme 2015 — 37

In line with the principles of activity-based budgeting, EASO has introduced a link between activities grouped under 
the same objectives and resources needed to implement them, both in terms of appropriations and in terms of staff. 
The figures of staff allocated to the implementation of the activities under Sections 2 to 5 only reflect staff members 
assigned to the operational units. While staff members of the Executive Office, Accountancy and the General Affairs 
and Administration Unit also contribute directly and indirectly to the implementation of operational activities, the 
work programme does not split their allocation by concrete activities save otherwise stated specifically.

In line with the staff regulations and the implementing rules adopted by the Agency in 2014, staff development 
policies will be further implemented to ensure adequate capacity building and new opportunities for EASO staff 
members.

6.5.1.2. Budget overview for 2015

EASO’s revenue consists of a contribution from the EU entered in the general budget of the European Union; any 
voluntary contribution from the EU+ countries; charges for publications and any service provided by EASO; and a 
contribution from the associated countries.

Due to the relevance of the EU subsidy within the EASO budget, the allocation of necessary resources is crucial in 
order to achieve the goals set out in the EASO work programme 2015.

Acknowledging the resource constraints in the EU, EASO will request revenue in a sound and balanced manner and 
will ensure prudent control of expenditure, in order to perform current and eventual future tasks effectively and 
expediently. EASO will continue its bottom-up approach to budgeting, involving all units/centres in EASO’s budgetary 
cycle. The expected total expenditure 2015 is approximately EUR 15.7 million, including the EU contribution to 
EASO for 2015 of EUR 14 731 million as per the EU draft general budget submitted by the European Commission 
to the budgetary authority, the contribution from the associated countries participating in EASO (approximately 
EUR 627 000) (9) and the contribution for the implementation of the ENP project entitled ‘Promoting the participation 
of Jordan in the work of EASO as well as the participation of Tunisia and Morocco in the activities of EASO and 
Frontex’ (EUR 322 681).

The draft estimates of expenditure for 2015 contain the following distribution by title.

Expenditure 2015

Commitment 
appropriations

Payment 
appropriations

Figures in euro

Title 1 — Staff expenditure

Title 2 — Infrastructure and operating expenditure

Title 3 — Operational expenditure

6 500 000

2 680 000

6 178 000

Title 4 — ENP countries participation in the work of EASO

322 681

6 500 000

2 680 000

6 178 000

322 681

Total expenditure 

15 680 681

15 680 681

Title 1: Staff expenditure

Title 1 relates to expenditure on staff, staff costs (e.g. mission costs, trainings costs) and salaries. Given the nature of 
EASO’s activities, several costs related to operations are to be found under Title 1. Title 1 covers costs for operational 
staff and costs for administrative staff, who facilitate EASO’s operation, such as asylum support teams, expert 
meetings and training. Title 1 covers also the costs for administrative missions, whereas costs of EASO staff missions 
directly related to EASO’s operations are covered in Title 3.

(9) In application of the arrangement for the participation of the Kingdom of Norway in the work of EASO, Norway will contribute an annual sum calculated in 
accordance with its gross domestic product (GDP) as a percentage of the GDP of all participating states. The final figures of the GDP of Norway will be available 
on 31 March 2015. EASO also expects the entry into force of arrangements with Switzerland, Liechtenstein and Iceland which may also impact the revenues 
for EASO. 

38 — EASO work programme 2015

Title 2: Infrastructure and operating expenditure

Title 2 relates to expenditure on administrative costs for, among others:
•  rental of buildings and associated costs: EUR 945 000;
•  ICT: EUR 433 000. It should be noted that Title 2 does not include IT operational expenditures such as web portal 

costs which constitute part of Title 3 expenditure;

•  EASO Management Board meetings and other meetings: EUR 200 000; it should be underlined that Title 2 
covers the costs for administrative publications and corporate communications, but does not include the costs 
of publishing reports under the different operational activities, for example the annual report on the situation 
of asylum in the EU and the COI reports which constitute Title 3 expenditure.

Title 3: Operational expenditure

The following table presents an overview of the draft budget assigned under Title 3 to the different tasks, the 
expenditure of which is explained in detail in the previous chapters. Title 3 also covers operational missions performed 
by EASO staff (i.e. missions undertaken in direct support of operational activities identified in this work programme 
in line with EASO’s mandate) as well as all costs directly related to the implementation of operational activities 
(e.g. distribution of materials, transportation, catering, rental of venues for activities outside the EASO premises or 
technical equipment).

Title 3 (10)

Operational expenditures

Ch. 31

Support for the CEAS implementation

3101

Annual report on asylum

3102

Early warning and data analysis

3103

Information and Documentation System

Ch. 32

Support for Member States’ practical cooperation

3201

EASO training

3202

Quality processes (11) 

3203

Country of Origin Information

3204

Relocation, resettlement and external dimension

Ch. 33

Support for Member States under particular pressure

6 178 000

680 000

130 000

300 000

250 000

3 057 000 

1 390 000

450 000

717 000

500 000

2 291 000

3301

Horizontal support for Member States under particular pressure

250 000

3302

Emergency support

Ch. 34

Cooperation with partners and stakeholders

3401

Cooperation with partners and stakeholders

(10) Including operational missions performed by EASO staff.
(11) Including unaccompanied minors and trafficking in human beings.

2 041 000

150 000

150 000

EASO work programme 2015 — 39

Title 4: ENP countries’ participation in the work of EASO

Title 4 will cover the expenditure for the implementation of the project entitled ‘Promoting the participation of 
Jordan in the work of EASO as well as the participation of Tunisia and Morocco in the activities of EASO and Frontex’. 
This activity corresponds to programmes financed by earmarked contracts.

Title 4

ENP countries participation in the work of EASO

Ch. 41

ENP countries participation in the work of EASO

4101

Collaboration of ENP countries with EASO (earmarked)

322 681

322 681

322 681

40 — EASO work programme 2015

List of abbreviations

AEAJ  

AIP  

APD  

AST  

CEAS 

CEPOL  

COI  

EASO  

EIGE  

Association of European Administrative Judges

Asylum Intervention Pool

Asylum procedures directive

Asylum support team

Common European Asylum System

European Police College

Country of Origin Information

European Asylum Support Office

European Institute for Gender Equality

EMCDDA  

European Monitoring Centre for Drugs and Drug Addiction

EMN 

ENPI  

EPRA  

EPS  

EU  

eu-LISA  

Eurojust  

Europol  

FRA  

Frontex  

GDISC  

GIS  

GPS 

IALN  

IARLJ  

IDS  

IGC  

IOM  

JHA  

MFF  

MSPP  

NCP  

OLAF  

RDPPs 

SMART  

THB  

UNHCR  

European Migration Network

European Neighbourhood and Partnership Instrument

European Platform of Reception Agencies

Early warning and Preparedness System

European Union

 European Agency for the Operational Management of Large-Scale IT Systems in the Area of 
Freedom, Security and Justice

The European Union’s Judicial Cooperation Unit

European Police Office

European Union Agency for Fundamental Rights

 European Agency for the Management of Operational Cooperation at the External Borders 
of the Member States of the European Union

General Directors of Immigration Service Conference

Geographic information system

Group for the Provision of Statistics

Inter-Agency Legal Network

International Association of Refugee Law Judges

Information and Documentation System

Intergovernmental Consultations on Migration, Asylum and Refugees

International Organisation for Migration

Justice and Home Affairs

Multiannual financial framework

Multiannual staff policy plan

National contact point

European Anti-Fraud Office

Regional Development and Protection Programmes

Specific, measureable, achievable, realistic, time-bounded

Trafficking of human beings

United Nations High Commissioner for Refugees

EASO work programme 2015 — 41

Annexes

EASO indicative list of public contracts  
and legal commitments in 2015

Operational activity

Cooperation 
with partners 
and stakeholders

Action 
as defined 
in WP

Section 8.3

Contract subject

Contract 
value

Contract type

Procurement/
contracting procedure

Time-
frame for 
launching

Event organisation 
and related services 
for the Consultative Forum

EUR 150 000 

Specific 
contracts 
for services

Framework contracts 

Q3

EASO training

Section 2.1

Development of a training 
database

EUR 100 000

EASO training

Section 2.1

Upgrade of the existing 
training platform system

EUR 150 000 

EASO training

Section 2.1 

Impact assessment 
research of EASO’s training 
curriculum

EUR 100 000 

Framework 
or direct contract 
for services

Framework 
or direct contract 
for services

Framework 
or direct contract 
for services

Open procedure

Open procedure

Q2

Q4

Open procedure

Q4 

Quality support

Section 2.2

Quality support

Section 2.2

Cooperation with 
members of the 
courts and tribunals

Cooperation with 
members of the 
courts and tribunals

Section 2.4.1

Section 2.4.1

Consultancy to support 
EASO’s training 
certification process

Consultancy for the 
development of Sectorial 
Qualification Framework

Experts service 
for the Members of Courts 
and Tribunals Conference

Organisational 
arrangements 
for the Members of Courts 
and Tribunals Conference

EUR 60 000 

Direct contract 
for services

Low-value negotiated 
procedure

EUR 15 000

Direct contract 
for services

Low-value negotiated 
procedure

EUR 10 000

Direct contract 
for services

Low-value negotiated 
procedure

Q2

Q2

Q2

EUR 5 000

Direct contract 
for services

Low-value negotiated 
procedure

Q2 

List of available 
languages

Section 2.5

List of available languages 
technical solutions

EUR 30 000

Direct contract 
for services

Low-value negotiated 
procedure

Asylum Intervention 
Pool

Section 3.1 

Develop manuals 
or operational support

EUR 60 000

Direct contract 
for services

Low-value negotiated 
procedure

Asylum Intervention 
Pool

Section 3.1 

Printing manuals 
for operational support

EUR 25 000

Direct contract 
for services

Low-value negotiated 
procedure

Asylum Intervention 
Pool

Section 3.1 

Service to develop and 
implement a deployment 
system for EU+ countries’ 
experts

EUR 60 000

Direct contract 
for services

Low-value negotiated 
procedure

Operational support 
(tailor-made/special 
support)

Section 3.2

Interpretation 
and translation services

EUR 60 000

Operational support 
(emergency support)

Section 3.2

Provision of emergency 
support equipment

EUR 100 000

Framework 
contracts for 
services/direct 
contracts

Framework 
contracts for 
services

Low-value negotiated 
procedures

Open procedure

Operational support 
(emergency support)

Section 3.2

Develop a quality 
management system

EUR 15 000

Direct contract 
for services

Low-value negotiated 
procedure

Operational support 
(emergency support)

Section 3.2

Create a framework/ 
emergency blueprint 
(software)

EUR 60 000

Direct contract 
for services

Low value negotiated 
procedure

Q3

Q1

Q3

Q1

Q1

Q2

Q2

Q2

Q2

Q2

Q3

Q2

Q1

Q2

42 — EASO work programme 2015

Operational activity

Country of Origin 
Information

Action 
as defined 
in WP

Section 3.3

Joint processing

Section 3.4

Joint processing

Section 3.4

Contract subject

Contract 
value

Contract type

Procurement/
contracting procedure

Time-
frame for 
launching

IT maintenance, hosting 
and development services 
for the COI portal

EUR 150 000 

Specific 
contracts 
for services

EASO framework 
contracts

Evaluation of joint 
processing pilots

Handbook on joint 
processing (editing 
and printing)

EUR 20 000

Direct contract 
for services

Low-value negotiated 
procedure

EUR 20 000

Direct contract 
for services

Low-value negotiated 
procedure

Joint processing

Section 3.4

Collect and consolidate EU+ 
countries joint processing 
expertise and practices

EUR 15 000

Direct contract 
for services

Low-value negotiated 
procedure

IDS

Section 4.1

Software development 
and licences

EUR 50 000

Early warning and 
preparedness

Section 4.3

Software licences 
and training/maintenance

EUR 100 000 

Specific 
contracts 
for services

Specific 
contracts 
for supplies

Framework contract 
for ICT

Q1–4

European Commission’s 
framework contract

External dimension

Section 5.1

Needs assessment on 
added value of EASO 
in external dimension 
activities in targeted third 
countries

EUR 15 000

Direct contract 
for services

Low-value negotiated 
procedure

EASO publications and translations in 2015

Publication

Number  
of languages

1

2

3

4

5

6

7

8

9

EASO work programme 2016

EASO annual activity report

EASO budget

Annual report on the situation of asylum in the EU

Two EASO training handbooks

EASO training brochure

EASO UAM handbook/guidance

Three EASO quality tools

Three EASO quality matrix thematic reports

10

Chapters of the curriculum for members of courts and tribunals

11

At least three COI reports or products

24

24

24

  5

  1

22

  5

  5

  1

  5

  5

HOW TO OBTAIN EU PUBLICATIONS

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• 
via EU Bookshop (http://bookshop.europa.eu);

• 

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by contacting the Europe Direct service (http://europa.eu/europedirect/index_en.htm) or 
calling 00 800 6 7 8 9 10 11 (freephone number from anywhere in the EU) (*).

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Priced subscriptions:
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(http://publications.europa.eu/others/agents/index_en.htm).

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