EASO annual activity report 2012 : part II, annexes.
Date: 2014-10-21
Institutions: European Asylum Support Office
Subjects: Community body, European Union Agency for Asylum, activity report, operation of the Institutions, publication of accounts

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European Asylum Support Oﬃ  ce

EASO 
annual acti vity 
report 
2012

Part II ANNEXES

doi:10.2847/44820

SUPPORT IS OUR MISSION

European Asylum Support Office

EASO  
annual activity  
report  
2012

Part II ANNEXES

SUPPORT IS OUR MISSION

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Luxembourg: Publications Office of the European Union, 2013

ISBN 978-92-9243-005-4
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Reproduction is authorised provided the source is acknowledged.

Contents

5. 

Annexes  .................................................................................................................................................... 5
EASO progress report 2012  ........................................................................................................... 5
5.1. 
Implementation of EASO actions under the Stockholm programme  ............................................  9
5.2. 
EASO publications in 2012  ............................................................................................................  11
5.3. 
EASO annual report on access to documents  ...............................................................................  11
5.4. 
EASO’s final annual accounts for 2012  ..........................................................................................  13
5.5. 

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8 — EASO ANNUAL ACTIvITy  REPORT 2012

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EASO ANNUAL ACTIvITy  REPORT 2012 — 9

5.2. 

Implementation of EASO actions under the Stockholm 
programme

In  2010,  the  European  Union’s  Stockholm  programme  was  adopted  with  an  action  plan  for  the  3  years  from 
2010–12 (2).

The Stockholm action plan clearly stipulates four priorities to be carried out by EASO:

1.  development of methods to better identify those who are in need of international protection in mixed 

flows and to cooperate with Frontex wherever possible;

2.  further  development  of  a  common  educational  platform  for  national  asylum  officials,  building  on  the 

European Asylum Curriculum, in particular;

3.  development of a common methodology with a view to reducing disparities of asylum decisions;
4.  evaluation and development of procedures for facilitation of the secondment of officials in order to help 

those Member States facing particular pressures of asylum seekers flows.

The level of implementation by 2012 is given per priority defined for EASO.

(1)  Development of methods to better identify those who are in need of international protection in mixed 

flows and to cooperate with Frontex wherever possible

1.  Methods of better identifying those who are in need of international protection in mixed flows, together 
with Frontex, lie in joint operational support activities to EU Member States and joint training on nation-
ality establishment. Following a request from Greece, Frontex and EASO are currently cooperating in a 
first joint operation in Greece via the development of common training on nationality establishment for 
the staff of the first reception service and the asylum service. This pilot training is part of the Operating 
Plan Greece Phase II and was to take place on 29 and 30 April 2013 in Athens (more regional locations 
to follow). Furthermore, the experience gathered through the EASO–Frontex cooperation will be used as 
input for other joint operations and for developing methods of better identifying those who are in need of 
international protection in mixed flows.

2.  A first joint EASO–Frontex meeting was held in 2012 in order to develop guidelines for operational co-
operation in case of a sudden arrival of mixed flows in Member States. A meeting is planned to identify 
the opportunities in and explore the possibilities for establishing common or mixed teams from the pools 
with border management and asylum experts (in accordance with Article 3 of the EASO–Frontex working 
arrangement of 26 September 2012).

(2)  Further develop a common educational platform for national asylum officials, building in particular the 

European Asylum Curriculum

According to its training strategy, EASO already has developed a common educational platform for national asy-
lum officials with a training curriculum of 13 modules. In 2013, a new training module on management will be 
finalised. All the training modules are regularly updated, and the quality is ensured by the involvement of a refer-
ence group (UNHCR, European Commission, ECRE, Odysseus, IARLJ).

The module ‘EU Asylum Law and Policy’ is to be replaced in 2013 by a new module on the CEAS. The training 
cockpit has been conceptualised to allow a clear view and help Member States in their implementation of the 
curriculum (training of their staff).

EASO training is a continuous process of providing an educational platform to EU Member States as well as a 
permanent process of updating content and tools to deliver the maximum quality.

(2) 

 Communication from the Commission to the European Parliament, the Council, the European Economic and Social Committee and the Committee 
of  the  Regions,  ‘Delivering  an  area  of  freedom,  security  and  justice  for  Europe’s  citizens:  Action  plan  implementing  the  Stockholm  programme’, 
COM(2010) 171 final. 

10 — EASO ANNUAL ACTIvITy  REPORT 2012

(3) Development of a common methodology with a view to reducing disparities of asylum decisions

Reducing disparities in asylum decisions also means taking a closer look behind the figures.

•  Disparities  in  recognition  rates  can  only  be  considered  for  similar  flows.  For  example,  aggregating  a  95  % 
acceptance rate from Syria and a 95 % rejection rate from a similarly sized flow from Serbia and the former 
yugoslav Republic of Macedonia gives a total of 50 % recognition, but hides the real protection extended to 
asylum seekers.

•  Furthermore, the legal regimes used to accord international or national protection may be different between 
Member States or changed over time by the same Member States in regard to the same flow (e.g. the current 
case of Syria). Due to the lack of a common methodology, these regime changes occur in a different way across 
the EU.

•  Finally, ‘unofficial’ practices and policies may be in use and change the interpretation that should be made of 
the official figures; for instance leaving claims pending — in effect deciding not to decide — or rejecting claims 
while knowing that returns are impossible.

EASO will analyse the data of EU Member States using quantitative and qualitative indicators in order to identify 
what kind of disparities are actually present before suggesting methodologies for minimising them. In this regard, 
EASO held a meeting with Member States on Syria in March 2013 together with the European Commission, with 
the aim of understanding disparities of treatment of asylum cases from Syria. This is a first step in reducing the 
overall disparity in asylum decisions. During the meeting, Member States were asked how they could improve 
homogeneity when facing crises such as the Syrian one, including what regimes should be used in which circum-
stances in the source country, what signals could be used to indicate when the regimes used should be changed, 
and what determines the change in acceptance rate over time.

Training also contributes to the development of a common methodology on reducing disparities of asylum deci-
sions, because all asylum caseworkers are trained with the same curriculum and common understanding. This 
has also been noticed by EU Member States; for instance, Finland remarked that its asylum decision-making is 
more in line with the CEAS since its staff have been trained via the EASO training sessions and curriculum.

The quality matrix gives and will continue to give a clearer view of the situation in Member States on the various 
aspects of the CEAS. It will identify needs and present ways to support Member States. With regard to a com-
mon methodology with a view to reducing disparities of asylum decisions, best practices and specific common 
approaches will be presented and discussed amongst all Member States. A first thematic will be the ‘personal 
interview’, with a meeting in March 2013, to be followed by other thematic meetings. The list of existing initia-
tives has already been completed and distributed.

(4)  Evaluation and development of procedures for facilitation of the secondment of officials in order to help 

those Member States facing particular pressures of asylum seekers flows

The Asylum Support Teams, with experts from Member States deployed in Member States under particular pres-
sure due to a high asylum influx, are working well and the impact is noticed.

An assessment of the Asylum Support Teams was presented at the EASO Management Board meeting in Novem-
ber 2012, following a National Contact Point meeting. A direct result of the positive evaluation was the addition 
of more profiles to the Asylum Intervention Pool in order to match more precisely the identified needs.

In  addition,  the  Asylum  Support  Teams  are  continuously  evaluated  by  both  the  host  Member  State  and  the 
experts themselves. This approach will ensure a smooth functioning in cooperation with all the participants. The 
support will also be evaluated in order to identify best practices and possible hurdles to be overcome. With the 
evaluation of all participants, special and emergency support aims at delivering support of the highest quality.

EASO ANNUAL ACTIvITy  REPORT 2012 — 11

5.3.  EASO publications in 2012

During 2012, EASO published the following documents.

Publication

Languages in which the document was published

EASO annual report on the situation of asylum in 
the EU and on the activities of the European Asylum 
Support Office for 2011
EASO brochure
EASO work programme 2013
10 editions of the EASO newsletter
EASO communication strategy
EASO training strategy 
EASO Country of Origin Information report, 
‘Afghanistan, Taliban strategies — Recruitment’
EASO Country of Origin information report, 
‘Afghanistan, Insurgent strategies: intimidation and 
targeted violence against Afghans’
EASO Country of Origin report methodology
EASO fact finding report on intra-EU relocation 
activities from Malta

All official EU languages

English, French, German
All official EU languages
English
English
English
English, French, German, Italian, Spanish 

English, French, German, Italian, Spanish

English, French, German, Italian, Spanish
English

5.4.  EASO annual report on access to documents

Introduction

Public sector information may be a significant economic, political and social resource by adding value to the deci-
sion-making processes and facilitating the developments of organisations, individuals and society.

Openness and availability of EU information enables citizens to participate more closely in the EU decision-mak-
ing process. By being transparent, EU institutions and bodies are more effective and more accountable to the 
citizen. Transparency also contributes to strengthening the principles of democracy and respect for fundamental 
rights.

In this context, access to documents is a right recognised in Article 15(4) of the Treaty on the Functioning of the 
European Union. In order to grant the right to access to documents and promote good governance, EASO con-
ducts its work as openly as possible.

Article 17(1) of Regulation (EC) No 1049/2001 of the European Parliament and of the Council of 30 May regarding 
public access to European Parliament, Council and Commission documents foresees that each institution shall 
publish annually a report for the preceding year including the number of cases in which the institution refused to 
grant access to documents. The aforementioned regulation applies to EASO, according to Article 42 of Regulation 
(EU) No 439/2010 of the European Parliament and of the Council of 19 May 2010 establishing EASO.

Furthermore,  Decision  No  6  of  the  Management  Board  of  EASO  of  20  September  2011  laid  down  practical 
arrangements on public access to EASO documents. This decision stipulates that EASO shall annex the report on 
access to documents to its annual report (Article 17).

12 — EASO ANNUAL ACTIvITy  REPORT 2012

EASO’s procedure on access to documents

Any person may exercise the right to access to documents held by EASO by making a request in writing. If the 
document originates in a third party or is co-authored by a third party, EASO consults the third party concerned. 
The Executive Director of EASO replies to initial applications within 15 working days. Refusals to grant access to 
the requested documents can only be based on specific exceptions. If access to the document is not granted, 
the requesting person may lodge a confirmatory application within 15 working days. The Executive Director of 
EASO replies to confirmatory applications within 15 working days. If access is refused following a confirmatory 
application, the requesting person may bring an action in the Court of Justice of the European Union and/or file 
a complaint with the European Ombudsman.

The following chart describes the EASO processes on access to documents. 

Key developments on access to documents in 2012

In 2012, the first full year of operations, EASO adopted its communication strategy, confirming its commitment to 
promote openness and transparency, communicating its activities by a consistent flow of information.

EASO also launched its website (http://www.easo.europa.eu), which serves as a platform for facilitating access 
to EASO documents.

During the reference period, EASO decided on initial and confirmatory requests as detailed hereunder.

Initial applications on access to documents in 2012

During 2012, EASO received 13 initial requests to access nine documents. Access was refused to two documents, 
on the basis of the protection of privacy and integrity of the individual and on the basis of the protection of 
EASO’s decision-making process (Article 4 of Regulation (EC) No 1049/2001 and Article 3 of Management Board 
Decision No 6).

Confirmatory applications on access to documents in 2012

During 2012, one confirmatory request was presented to access one document. The reply to this request con-
firmed the application of the exception related to the protection of EASO’s decision-making process.

Complaints lodged to the European Ombudsman or actions brought in the CJEU

In 2012, no actions were brought in the Court of Justice of the European Union (CJEU) and no complaints were 
filed with the European Ombudsman regarding EASO’s decisions on access to documents.

EASO ANNUAL ACTIvITy  REPORT 2012 — 13

5.5.  EASO’s final annual accounts for 2012

In the roadmap on the follow-up to the common approach on EU decentralised agencies, one of the initiatives, 
initiative No 32, states that agencies will produce a single annual report. A non-paper of the Commission services 
of January 2013 proposes streamlining the reporting obligations of decentralised agencies by providing a con-
solidated annual activity report including comprehensive information on budgetary and financial management.

EASO fully agrees with and supports this general approach to the reporting obligations of decentralised agen-
cies. Therefore, EASO will not produce a different report with regard to the implementation of the budget and 
budgetary and financial management, but will take over the suggestion to integrate the report by EASO’s Account-
ing Officer into its annual activity report.

European Asylum Support Office

Annual Report on the Situation of Asylum in the European Union 2012

Luxembourg: Publications Office of the European Union

2013 — 13 pp. — 21 × 29,7 cm

ISBN 978-92-9243-005-4

doi:10.2847/44820

HOW TO OBTAIN EU PUBLICATIONS 

Free publications: 

(cid:127)  one copy: 

via EU Bookshop (http://bookshop.europa.eu); 

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by contacting the Europe Direct service (http://europa.eu/europedirect/index_en.htm) or  
calling 00 800 6 7 8 9 10 11 (freephone number from anywhere in the EU) (*). 

(*)  The information given is free, as are most calls (though some operators, phone boxes or hotels may charge you). 

Priced publications: 

(cid:127)  via EU Bookshop (http://bookshop.europa.eu). 

Priced subscriptions: 

(cid:127)  via one of the sales agents of the Publications Office of the European Union 

(http://publications.europa.eu/others/agents/index_en.htm). 

 
 
B
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European Asylum Support Oﬃce

annual activity 

EASO 

report 

2012

Part II ANNEXES

doi:10.2847/44820

SUPPORT IS OUR MISSION