Vacancy notice CONS/AD/105
Date: 2014-08-22
Institutions: Council of the European Union
Subjects: Council of the European Union, administrator, job vacancy








CA2014277EN.01000101.xml










22.8.2014   


EN


Official Journal of the European Union


CA 277/1





Vacancy notice CONS/AD/105
(2014/C 277 A/01)






Entity


General Secretariat of the Council of the EU, Directorate-General for Environment, Education, Transport and Energy, Directorate for Transport, Telecommunications and Energy (DG E 2)




Place of work


Brussels




Job title


Director




Function group and grade brackets


AD 14




Security clearance required


EU Confidential





SUBMISSION DEADLINE




24 September 2014






WHO WE ARE

The General Secretariat of the Council (GSC) provides assistance to the Council of the EU and the European Council. Directorate-General E (DG E) of the GSC is responsible for policy area Environment, Education, Transport and Energy. It consists of two Directorates. Directorate E2 is dedicated to Transport, Telecommunications and Energy and is composed of two Units: Transport (Unit 1) and Energy Policy, Atomic Questions and Information Society (Unit 2).
Within the GSC, DG E therefore provides direct support to the Council, its preparatory bodies, the rotating Presidency and, as necessary, to the President of the European Council (PEC) in its thematic areas and in coordination with other Directorates-General in the GSC.

WHAT WE PROPOSE

We are looking for a manager with the ability to lead and motivate a team of approximately 30 staff. The selected candidate will provide professional advice at the highest level — on content and on procedures — to the Director-General, the rotating Presidency, the Council and its preparatory bodies, and to the PEC. Furthermore, the selected candidate will have to establish good relations with counterparts in other EU institutions and collaborate closely with internal GSC departments and external stakeholders and should have knowledge of the areas covered by the Directorate.

OVERALL PURPOSE OF THE JOB







—


Provide high level policy and procedural advice, orally or in writing, in the areas within the Directorate’s remit










—


Under the authority of the Director-General, manage his/her Directorate and advise in the areas within its remit





TASKS







—


Provide high level advice and written or oral opinions on policy and institutional questions, on his/her own initiative or upon request, to GSC management, the Council and its preparatory bodies, the rotating Presidency and, as necessary, to the PEC on all aspects of dossiers in order to contribute to finding solutions










—


Support the preparation and follow-up of European Council meetings










—


Coordinate the preparation, coordination and follow-up work of the Council, its preparatory bodies and special committees










—


Follow the proceedings of the Council and the Committee of Permanent Representatives and, where appropriate, other preparatory bodies, and participate in meetings and, where appropriate, briefings and/or negotiations to help find compromises and solutions










—


Support the Director-General in his/her duties of advising the rotating Presidency at ministerial level










—


Represent his/her service at Director level both within the GSC and externally, in particular in its relations with the rotating Presidency, and in its relations with the other institutions










—


Maintain contacts with external interlocutors and represent the GSC in external fora










—


Coordinate support for participation in international negotiations in the field










—


Conduct specialised analyses in the areas within the Directorate’s remit










—


Under the authority of the Director-General, manage his/her Directorate and organise its activities, and support and motivate staff in their work










—


Define the objectives to be met and contribute to meeting them by establishing the Directorate’s work programme and ensuring the appropriate monitoring of its implementation










—


Ensure the quality of the services and products delivered by the Directorate










—


Ensure professional management of the Directorate’s resources










—


Ensure effective communication and cooperation both within the Directorate and with other GSC services





EDUCATION AND EXPERIENCE

Applicants must:






—


have a level of education, preferably related to law, economics, political science or European Studies, which corresponds to completed university studies attested by a diploma when the normal duration of such studies is four years or more, or a level of education which corresponds to completed university studies attested by a diploma and appropriate experience of at least one year when the normal duration of such studies is at least three years;










—


have at least 15 years’ professional experience relevant to the post being applied for, at least five years of which must have been spent in charge of an administrative entity, and have effectively exercised management and organisational responsibilities.





SPECIFIC COMPETENCIES


Professional competencies







—


Have a good knowledge of English or French and the ability to communicate in both languages. Knowledge of other official languages of the EU would be an asset










—


Extensive knowledge of EU policies; knowledge in the areas of energy, transport, telecom and Euratom










—


Extensive knowledge of the functioning and procedures of the EU





Personal qualities







—


Take appropriate action on one’s own initiative










—


Ability to show creativity










—


Capacity to work in an international and multicultural environment





Interpersonal skills







—


Have strong interpersonal communication skills










—


Ability to demonstrate diplomacy and communication skills










—


Ability to maintain good working relationships with a range of interlocutors





Management Competencies







—


Management of work and resources, organisational awareness, decision-making, leadership and staff development





JOB ENVIRONMENT







—


Variable working hours depending on the requirements of the service










—


Standby duty outside normal working hours in liaison with European Council meetings and Council sessions










—


Missions abroad










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Workplace: the General Secretariat of the Council (Brussels)





WHO CAN APPLY

Applicants must:






—


be nationals of one of the Member States of the European Union;










—


enjoy their full rights as citizens;










—


have fulfilled any obligations imposed by the laws concerning military service;










—


meet the character requirements for the duties involved;










—


fulfil all the conditions for admission at the time of applying.





REMARKS

The selection procedure is conducted in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1). In order to assist the Appointing Authority in its choice, an advisory selection board will be set up with instructions to draw up a list of the best candidates.
The advisory selection board will initially examine the qualifications and experience of the applicants and the applicants selected will be invited to attend an interview. Following that interview, some candidates will be invited to attend an assessment centre and a second interview.
The provisional planning of the selection is as follows:






—


It is expected that candidates selected for the interviews will be informed beginning of October.










—


The first interviews are foreseen for mid-October.










—


The assessment centre is foreseen for beginning of November.










—


The second round of interviews are foreseen for mid-November.




This post requires security clearance allowing access to classified documents (CONFIDENTIAL EU level). Already having such clearance would be an advantage. Otherwise, those applying for the post will be understood to be prepared to undergo security screening under Council Decision 2013/488/EU (2).
The General Secretariat of the Council applies an equal opportunities policy. Given the low representation of women at the higher management levels, it would particularly welcome applications from female candidates for this position.

HOW TO APPLY

The closing date for applications is 24 September 2014.

Applications should be sent by e-mail to selection.of.officials-applications@consilium.europa.eu no later than the closing date.
In order to be valid, applications must include:






(a)


the application form (Annex III) duly completed, dated and signed;










(b)


a letter of motivation accompanied by a detailed curriculum vitae, in English or French, preferably in the Europass format (http://europass.cedefop.europa.eu), covering the applicant’s entire career, listing, inter alia, the applicant’s qualifications, language knowledge, experience, and current duties; and










(c)


photocopies of diplomas certifying education and photocopies of documents and certificates relating to professional experience. Supporting documents relating to professional experience must come from a third party and it is not sufficient simply to send the CV mentioned in (b).




All supporting documents attached to the application must be named (in EN or FR) and numbered in sequence (Annex 1, 2, etc.). A list of all annexes must also be attached.
Shortlisted candidates will be asked to provide the originals of the aforementioned documents.

RE-EXAMINATION OF APPLICATIONS

The procedures relating to requests for review, appeals and referral to the European Ombudsman are set out in Annex I to this vacancy notice.

DATA PROTECTION

The rules governing the processing of personal data in connection with this selection procedure are set out in Annex II to this notice.


(1)  Staff Regulations of Officials and Conditions of Employment of Other Servants of the European Union, laid down by Council Regulation (EEC, EURATOM, ECSC) No 259/68 and last amended by Regulation (EU) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 (http://eur-lex.europa.eu).

(2)  OJ L 274, 15.10.2013, p. 1.


ANNEX I
REQUEST FOR REVIEW — APPEALS PROCEDURES
COMPLAINTS TO THE EUROPEAN OMBUDSMAN
If, at any stage of the selection procedure, you consider that a decision adversely affects you, you may use the following means:






—



Request for review of the decisions taken by the Advisory Selection Committee

Within 10 days of the date of the letter notifying you of a decision taken by the Advisory Selection Committee, you may submit a written request for a review of such a decision, setting out the reasons for your request, to:





Council of the European Union




Office for Selection of Officials




Rue de la Loi/Wetstraat 175




1048 Bruxelles/Brussel




BELGIQUE/BELGIË




e-mail address: selection.of.officials@consilium.europa.eu














—



Appeals







—


You may lodge a complaint with the Appointing Authority concerning a negative reply to your request for review or any other act adversely affecting you, under Article 90(2) of the Staff Regulations of Officials of the European Union, within the time limits provided for, to:





Council of the European Union




Advisers Unit, DGA 1




Rue de la Loi/Wetstraat 175




1048 Bruxelles/Brussel




BELGIQUE/BELGIË














—


You may bring a case before the European Union Civil Service Tribunal under Article 91 of the Staff Regulations if the complaint referred to above has been rejected.














—



Complaints to the European Ombudsman

Like any other citizen of the Union, you may lodge a complaint with:





The European Ombudsman




1 avenue du Président Robert Schuman — BP 403




67001 Strasbourg Cedex




FRANCE




under Article 228(1) of the Treaty on the Functioning of the European Union and in accordance with the conditions laid down in the Decision of the European Parliament of 9 March 1994 on the regulations and general conditions governing the performance of the Ombudsman’s duties published in the Official Journal of the European Communities
L 113 of 4 May 1994.
You should note that complaints lodged with the European Ombudsman have no suspensive effect on the period of time laid down in Article 90(2) and Article 91 of the Staff Regulations for the lodging of complaints or appeals with the European Union Civil Service Tribunal under Article 270 of the Treaty on the Functioning of the European Union.







ANNEX II
DATA PROTECTION
As the institution responsible for organising the selection procedure, the General Secretariat of the Council ensures that applicants’ personal data are processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the institutions and bodies of the European Union and on the free movement of such data.
The legal basis for the selection procedure is the Staff Regulations of Officials of the European Union and the Council Decision of 23 September 2013 on the security rules for protecting EU classified information (2013/488/EU). The selection procedure is conducted under the responsibility of the Human Resources Directorate (DG A I), Staffing and Mobility Unit, and the controller is the head of that unit. The information provided by the applicants will be accessible to members of the office for the selection of officials and their superiors, to members of the Advisory Selection Committee, and, if necessary, to the legal advisers’ unit. Administrative information identifying the candidate and/or the practical organisation of the procedure may be forwarded to an assessment centre.
The purpose of the processing operation is to collect data identifying all the applicants for a post with the Secretariat General of the Council and to select one of those applicants.
The data in question are:






—


personal data which make it possible to identify the applicants (surname, first name, date of birth, sex, nationality);










—


information supplied by the applicants to facilitate the practical organisation of the procedure (postal address, e-mail address, telephone number);










—


information supplied by the applicants to make it possible to assess whether they meet the admission conditions laid down in the notice of vacancy (nationality; languages; applicants’ qualifications and the year they were awarded, type of diploma/degree, name of awarding institution, professional experience);










—


where applicable, information on the type and duration of applicants’ security clearance;










—


the results of the selection tests taken by the applicants, including the evaluations drawn up by the assessment centre’s advisers on behalf of the selection board.




The processing begins on the date of receipt of the application. Applications are filed and stored in archives for two years.
All applicants may exercise their right of access to and right to rectify personal data. Substantiated requests should be e-mailed to the office for selection of officials at: selection.of.officials@consilium.europa.eu
Applicants may have recourse at any time to the European Data Protection Supervisor (edps@edps.europa.eu).



ANNEX III