Report on the annual accounts of the European Research Council Executive Agency for the financial year 2013, together with the Agency’s reply
Date: 2014-07-01
Institutions: European Court of Auditors
Subjects: administration of the Institutions, auditing, budgetary control, executive agency, financial control, powers of the institutions (EU), scientific research








C_2014442EN.01024001.xml










10.12.2014   


EN


Official Journal of the European Union


C 442/240





REPORT
on the annual accounts of the European Research Council Executive Agency for the financial year 2013, together with the Agency’s reply
(2014/C 442/28)

INTRODUCTION









1.


The European Research Council Executive Agency (hereinafter ‘the Agency’, aka ‘ERCEA’), which is located in Brussels, was created by Commission Decision 2008/37/EC (1). The Agency was established for a period beginning on 1 January 2008 and ending on 31 December 2017 with the aim of managing the ‘Ideas’ specific programme under the 7th Framework Programme for Research (2).





INFORMATION IN SUPPORT OF THE STATEMENT OF ASSURANCE









2.


The audit approach taken by the Court comprises analytical audit procedures, direct testing of transactions and an assessment of key controls of the Agency’s supervisory and control systems. This is supplemented by evidence provided by the work of other auditors (where relevant) and an analysis of management representations.










STATEMENT OF ASSURANCE









3.


Pursuant to the provisions of Article 287 of the Treaty on the Functioning of the European Union (TFEU), the Court has audited:






(a)


the annual accounts of the Agency, which comprise the financial statements (3) and the reports on the implementation of the budget (4) for the financial year ended 31 December 2013, and










(b)


the legality and regularity of the transactions underlying those accounts.









The management’s responsibility









4.


The management is responsible for the preparation and fair presentation of the annual accounts of the Agency and the legality and regularity of the underlying transactions (5):






(a)


The management’s responsibilities in respect of the Agency’s annual accounts include designing, implementing and maintaining an internal control system relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies on the basis of the accounting rules adopted by the Commission’s accounting officer (6); making accounting estimates that are reasonable in the circumstances. The Steering Committee approves the annual accounts of the Agency after its accounting officer has prepared them on the basis of all available information and established a note to accompany the accounts in which he declares, inter alia, that he has reasonable assurance that they present a true and fair view of the financial position of the Agency in all material respects.










(b)


The management’s responsibilities in respect of the legality and regularity of the underlying transactions and compliance with the principle of sound financial management consist of designing, implementing and maintaining an effective and efficient internal control system comprising adequate supervision and appropriate measures to prevent irregularities and fraud and, if necessary, legal proceedings to recover funds wrongly paid or used.









The auditor’s responsibility









5.


The Court’s responsibility is, on the basis of its audit, to provide the European Parliament and the Council (7) with a statement of assurance as to the reliability of the annual accounts and the legality and regularity of the underlying transactions. The Court conducts its audit in accordance with the IFAC International Standards on Auditing and Codes of Ethics and the INTOSAI International Standards of Supreme Audit Institutions. These standards require the Court to plan and perform the audit to obtain reasonable assurance as to whether the annual accounts of the Agency are free from material misstatement and the transactions underlying them are legal and regular.












6.


The audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the accounts and the legality and regularity of the underlying transactions. The procedures selected depend on the auditor’s judgement, which is based on an assessment of the risks of material misstatement of the accounts and material non-compliance by the underlying transactions with the requirements in the legal framework of the European Union, whether due to fraud or error. In assessing these risks, the auditor considers any internal controls relevant to the preparation and fair presentation of the accounts, as well as the supervisory and control systems that are implemented to ensure the legality and regularity of underlying transactions, and designs audit procedures that are appropriate in the circumstances. The audit also entails evaluating the appropriateness of accounting policies, the reasonableness of accounting estimates and the overall presentation of the accounts.












7.


The Court considers that the audit evidence obtained is sufficient and appropriate to provide a basis for its statement of assurance.






Opinion on the reliability of the accounts










8.


In the Court’s opinion, the Agency’s annual accounts present fairly, in all material respects, its financial position as at 31 December 2013 and the results of its operations and its cash flows for the year then ended, in accordance with the provisions of its Financial Regulation and the accounting rules adopted by the Commission’s accounting officer.






Opinion on the legality and regularity of the transactions underlying the accounts










9.


In the Court’s opinion, the transactions underlying the annual accounts for the year ended 31 December 2013 are legal and regular in all material respects.









This Report was adopted by Chamber IV, headed by Mr Milan Martin CVIKL, Member of the Court of Auditors, in Luxembourg at its meeting of 1 July 2014.


For the Court of Auditors

Vítor Manuel da SILVA CALDEIRA

President





(1)  OJ L 9, 12.1.2008, p. 15.

(2)  The Annex summarises the Agency’s competences and activities. It is presented for information purposes.

(3)  These include the balance sheet and the economic outturn account, the cash flow table, the statement of changes in net assets and a summary of the significant accounting policies and other explanatory notes.

(4)  These comprise the budgetary outturn account and the annex to the budgetary outturn account.

(5)  Articles 62 and 68 in conjunction with Articles 53 and 58 of Regulation (EU, Euratom) No 966/2012 (OJ L 298, 26.10.2012, p. 1).

(6)  The accounting rules adopted by the Commission’s accounting officer are derived from the International Public Sector Accounting Standards (IPSAS) issued by the International Federation of Accountants or, where relevant, the International Accounting Standards (IAS)/International Financial Reporting Standards (IFRS) issued by the International Accounting Standards Board.

(7)  Article 162 of Regulation (EU, Euratom) No 966/2012.


ANNEX
European Research Council Executive Agency (Brussels)
Competences and activities







Areas of Union competence deriving from the Treaty

(Article 182 of the Treaty on the Functioning of the European Union)









1.


A multiannual framework programme, setting out all the activities of the Union, shall be adopted by the European Parliament and the Council, after consulting the Economic and Social Committee. The framework programme shall:






—


establish the scientific and technological objectives to be achieved by the activities provided for in Article 180 and fix the relevant priorities,










—


indicate the broad lines of such activities,










—


fix the maximum overall amount and the detailed rules for Union financial participation in the framework programme and the respective shares in each of the activities provided for.














2.


The framework programme shall be adapted or supplemented as the situation changes.










3.


The framework programme shall be implemented through specific programmes developed within each activity. Each specific programme shall define the detailed rules for implementing it, fix its duration and provide for the means deemed necessary. The sum of the amounts deemed necessary, fixed in the specific programmes, may not exceed the overall maximum amount fixed for the framework programme and each activity.










4.


The Council, acting in accordance with a special legislative procedure and after consulting the European Parliament and the Economic and Social Committee, shall adopt the specific programmes.









Competences of the Agency


(Commission Decision 2008/37/EC)




Objectives

The Agency was set up in December 2007 by Commission Decision 2008/37/EC, for the management of the specific Community Programme “Ideas” in the field of frontier research in the application of Council Regulation (EC) No 58/2003. “Ideas” is implemented by the European Research Council (ERC), comprising an independent Scientific Council which establishes the ERC’s scientific strategy and monitors its implementation by the Agency that handles the operational management. The Agency became autonomous from the Directorate-General for Research and Innovation on 15 July 2009.

Tasks

The tasks of the Agency are described in the Delegation Act (See Commission Decision C(2008) 5694), namely in Articles 5-7 thereof. Among these tasks, the Agency has been entrusted with tasks covering:






—


all aspects of administrative implementation and programme execution and, in particular, the evaluation procedures, peer review and selection process according to the principles established by the Scientific Council;










—


the financial and scientific management of the grants.









Governance


(Commission Decisions C(2008) 5132 and C(2011) 4877)


(Commission Decisions 2007/134/EC and 2011/12/EU)


(Council Decision 2006/972/EC)


(Council Regulation (EC) No 58/2003)




Steering Committee

The Steering Committee is the body that supervises the operations of the Agency and is appointed by the Commission (See Commission Decision C(2008) 5132). It adopts the Agency’s annual work programme (after approval by the Commission), administrative budget and annual reports. It is composed of five members and one observer.

Scientific Council of the ERC

The Scientific Council of the ERC is entrusted by virtue of Commission Decision 2007/134/EC with establishing a scientific strategy for the Ideas Specific Programme, deciding on the type of research to be funded in accordance with Article 5(3) of Council Decision 2006/972/EC and acting as a guarantor of the quality of the activity from a scientific perspective. Its tasks cover, in particular, the establishment of the annual work programme for the Ideas Specific Programme, and of the peer review process, as well as the monitoring and quality control of the implementation of the Specific Programme “Ideas”, without prejudice to the responsibility of the Commission. It is composed of twenty-two members appointed by the Commission.

Director of the Agency

Appointed by the European Commission for four years.

External audit

European Court of Auditors.

Discharge authority

European Parliament, following a recommendation from the Council.





Resources made available to the Agency in 2013 (2012)





Budget

40,1(37,8) million euro

Staff at 31 December 2013

The 2013 operating budget provides for an establishment plan of 100 (100) Temporary Staff (TS) and a budget for 289 (289) Contract Staff (CS) and Seconded National Experts (SNE), i.e. a total of 389 (389) staff. Of these posts, 379 (380) were occupied at year-end 2013:






—


99 (96) Temporary Staff, out of which 13 (11) seconded TS and 86 (85) external TS;










—


270 (275) Contract Staff;










—


10 (9) SNEs.





Allocated to:







—


operational activities (Scientific and Grant Management departments): 70 % (71 %)











—


administrative activities (other departments): 30 % (29 %)










Products and services in 2013 (2012)










1.


Monitor the grant agreements awarded under the Ideas Work Programme, calls for Starting Grants, Advanced Grants, Synergy Grants and Proof-of-Concept Grants. The Ideas work programme is implemented via the publication of the annual calls for proposals, which is followed by an evaluation (by external experts), the preparation and signing of grant agreements and finally the monitoring of project implementation. Each call for proposals results in a series of Grant Agreements, with an expected project cycle of about five years.










2.


Execution of the 2013 Calls for proposals for the Ideas work programme (Starting Grants, Advanced Grants, Synergy Grants and Proof-of-Concept Grants): 10  151 proposal applications were submitted in 2013, out of which 3  329 were for Starting Grants, 3  673 were for the newly introduced Consolidator call, 2  408 for Advanced Grants, 449 for Synergy Grants and 292 for Proof-of-Concept Grants. Of these a total of 9  968 were eligible and thus evaluated by the review panels. A total of 959 proposals were selected for the granting process (890 on the main lists, 69 on the reserve lists).










3.


Generation and dissemination of information on the Ideas Specific Programme and the Agency’s activities in 2013.










4.


The Scientific Council held regular meetings in 2013 across Europe, usually at the invitation of national authorities. Meeting in different countries which are either EU Member States or associated countries is a way of making the ERC more visible. The meetings are also considered important events both by the national authorities as well as the local scientific and research community. Five Scientific Council plenary sessions were organised during the period between 1 January and 31 December 2013: in January, March and December in Brussels (Belgium), in June in Bratislava (Slovakia) and in October in Utrecht (Netherlands). Following the recommendations of the panel on the review of the ERC’s structures and mechanisms in 2009, the Scientific Council established two standing committees: the first providing guidance on conflicts of interest, scientific misconduct and ethical issues and the second dealing with the selection of evaluation panellists. The executive agency supported the operational activities of the two committees, which met three times each in 2013. The members of the Scientific Council also meet in WGs addressing specific issues. In 2013, various meetings of the ERC working groups on innovation and relations with industry, open access, internationalisation and gender balance were organised by the executive agency. The WGs carry out analyses and contribute to the ERC’s scientific strategy through proposals to be adopted by the Scientific Council in plenary in the areas covered by their mandates. A series of working documents containing analyses and key messages on the specific issues dealt with by the WGs and by the standing committees were prepared by the executive agency, in collaboration with members of the groups.




In 2013, four of the five working groups organised four main events in Brussels:






—


WG on Innovation and Relations with Industry: “New technologies from the ERC”, on 5 February, co-organised with Science Business; eleven ERC grantees holding Proof-of-Concept grants met various investors from industry to speak about their projects and establish potential business contacts.










—


WG on Open Access: “Workshop on Open Access infrastructures in the Social Sciences and Humanities”. The event was planned and implemented in cooperation with the Scientific Council Working Group on Open Access. It brought together a broad range of experts in the field, including representatives of universities, funders and policy makers. It also saw the presence of two ERC grantees.










—


WG on KPIs: “Identification of “frontier research” and “emerging research areas” in research proposals” was organised with the coordinators of the two CSA (Coordination and Support Actions) projects studying the potential of bibliometrics in support of ERC monitoring and evaluation strategy. During a two-day discussion on 20-21 of February, ERC Scientific Council members, scientometrics experts, ERCEA Scientific Officers, colleagues from DG RTD and DG CONNECT and representatives of other research funding bodies scrutinised results presented by the CSA projects team members, namely, bibliometric techniques and indicators measuring the extent to which ERC is supporting research proposals with “frontier research” and “emerging research areas”.










—


WG on Gender Balance: “On the way to the top: providing equal opportunities for men and women in science and technology”. The aim of the Workshop was to gather representatives from national research organisations and gender experts to discuss the diversity of practices and approaches to gender mainstreaming in various European countries and to exchange best practices on policies and approaches aiming at the promotion of wider participation of women researchers.









Source: Annex supplied by the Agency.







THE AGENCY’S REPLY
The Agency has taken note of the Court’s report.