Secretariat-General of the European Commission — Publication of a vacancy notice for a Director function (AD 14) Brussels — (Article 29 § 2 of the Staff Regulations) — COM/2014/10358
Date: 2014-06-25
Institutions: European Commission
Subjects: European Commission, Secretary General of an Institution, administrator, job vacancy








CA2014195EN.01000101.xml










25.6.2014   


EN


Official Journal of the European Union


CA 195/1





Secretariat-General of the European Commission
Publication of a vacancy notice for a Director function (AD 14) Brussels
(Article 29 § 2 of the Staff Regulations)
COM/2014/10358
2014/C 195 A/01
 

We are

The Secretariat-General is one of the central services of the European Commission, facilitating its smooth and effective functioning. It is the President’s department, at the service of the President, of the College, and of the Commission’s Directorates-General, managing the Collegial decision-making process and ensuring the alignment of EU policies with the political priorities of the Commission.
In the Secretariat-General, the role of the Protocol Service is to:






—


organise in-coming visits to the Commission by high level VIPs, including the signature of agreements,










—


organise College-related events and visits both in Brussels and abroad,










—


manage the Protocol aspects of conferences organised by the Commission,










—


manage the Protocol aspects of the President’s visits to third countries and attendance at international summits and conferences,










—


manage the agrément and credentials procedures of third countries’ heads of diplomatic missions to the EU and update the diplomatic list,










—


finalise Full Powers for Members of the College and Commission officials to take part in international conferences,










—


send official messages on behalf of the President,










—


manage Protocol gifts received and offered by Members of the College,










—


give Protocol training and advice.





We propose

The post involves the management of a motivated and performing team (2 administrators and 9 assistants).
The Director will assist the Secretary-General and the three Deputy Secretaries-General. The Protocol Service is directly attached to the Deputy Secretary-General in charge of relations with other Institutions and the Protocol Service.
The Protocol Director is authorising officer by sub-delegation for credit lines, including the protocol missions for a yearly budget of around EUR 2 00  000.

We look for

The successful candidate should demonstrate:






—


proven experience of at least 5 years in a Protocol service,










—


good knowledge of the Vienna Convention on diplomatic relations and of related matters,










—


high-level management capacities and proven management experience, including good analytical, problem-solving and organisational capacities,










—


ability to lead and motivate teams,










—


strong communication, negotiation and interpersonal skills,










—


good general knowledge of the European Union’s activities, including its international relations,










—


excellent oral and written communication skills in order to communicate efficiently and fluently with internal and external stakeholders.





Eligibility criteria (Candidates must)

Candidates will be considered for the selection phase on the basis of the following formal criteria to be fulfilled by the deadline for applications:






1.



Nationality: candidates must be a national of a Member State of the European Union.










2.



University degree or diploma: candidates must have:






(i)


either a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more;










(ii)


or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years (this one year’s professional experience cannot be included in the postgraduate professional experience required below).





Professional experience: candidates must have at least 15 years' postgraduate professional experience at a level to which the qualifications referred to above give admission.

Management experience: at least five years of the professional experience referred to above must be in high-level management function(s) (1). Candidates should clearly indicate for each high-level function its title and the exact role they have exercised.










3.



Languages: have a thorough knowledge of one of the official languages of the European Union as defined in Article 1 of Regulation No 1 of 1958 and an adequate knowledge of at least another of these official languages.










4.



Age limit: not have yet reached regular retirement age, for staff entering the service of the European Commission as from 1 January 2014, retirement age is defined as being the end of the month in which the person reaches the age of 66 years (see Article 52 lit (a) of the Staff Regulations).





Independence and declaration of interests

Candidates will be required to make a declaration of commitment to act independently in the public interest and have to declare any interest which might be considered prejudicial to his/her independence.

Equal opportunities

The European Union applies a policy of equal opportunities and non-discrimination in accordance with Article 1d of the Staff Regulations (2).

Selection and appointment

The Director will be selected and appointed by the Commission according to its selection and recruitment procedures (see also: Compilation Document on Senior Officials Policy (3)). A shortlist of candidates will be called for an interview by the Commission’s Consultative Committee on Appointments and an assessment centre run by external recruitment consultants.
Salaries and conditions of employment are those laid down in the Staff Regulations for AD 14 grade officials of the European Communities. Applicants should note the requirement under the Staff Regulations for all new staff to complete successfully a nine-month probationary period.
The successful candidate will be recruited as an official under the terms of the Staff Regulations.

Application procedure


Before submitting your application, you should carefully check whether you meet all the eligibility criteria (‘Candidates must’), particularly those concerning the types of diploma and professional experience required. Failure to meet any of the eligibility requirements means an automatic exclusion from the selection procedure.

If you want to apply, you must register via the internet by going to the website
https://ec.europa.eu/dgs/human-resources/seniormanagementvacancies/
and follow the instructions there concerning the various stages of the procedure.
It is your responsibility to complete your online registration in time (4). Do not to wait until the last few days before applying, since heavy internet traffic or a fault with your internet connection could lead to the online registration being terminated before you complete it, thereby obliging you to repeat the whole process. Once the deadline for the submission of registrations has passed, you will no longer be able to apply. As a general rule, late registrations via normal e-mail are not accepted.
You must have a valid e-mail address. This will be used to identify your registration and to keep you informed of the progress of the selection procedure. Therefore, please, inform the Commission of any change in your e-mail address.
To complete your application, you will need to upload a CV in Word or PDF format, and to fill out, online, a cover letter of motivation (maximum 8  000 characters). Both the CV and letter must be written in English, French or German.
On completion of your online registration, you will receive on-screen a registration number. This will be your reference number in all matters concerning this specific selection procedure. When you receive this number, the registration process is finished — it is confirmation that your data are registered.

If you do not receive a number, your application has not been registered!

Please note that it is not possible to monitor the progress of your application online. The European Commission will contact you directly regarding the status of your application.

If you have a disability that prevents you from registering online, you may submit your application (CV and letter of motivation) on paper by registered mail
 (5)
, postmarked no later than the closing date for registration. All subsequent communication between the Commission and you will be by post. In this case, you must enclose with your application a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the selection.

If you require more information and/or encounter technical problems, please send an e-mail to HR-A2-MANAGEMENT-ONLINE@ec.europa.eu

Closing date:

The closing date for registration is 23 July 2014. Online registration will not be possible after 12.00 noon Brussels time.

Protection of personal data

The Commission ensures that candidates’ personal data are processed as required by Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data (6).


(1)  In their curriculum vitae (CV) candidates should indicate at least for these 5 years during which high-level management experience has been acquired: (1) title and role of management positions held; (2) numbers of staff overseen in these positions; (3) the size of budgets managed; (4) numbers of hierarchical layers above and below; and (5) number of peers.

(2)  OJ L 124, 27.4.2004, p. 1; http://eur-lex.europa.eu/fr/index.htm

(3)  http://ec.europa.eu/civil_service/docs/official_policy_en.pdf

(4)  No later than 12.00 noon, Brussels time, on 23 July 2014.

(5)  European Commission, Directorate-General for Human Resources and Security, Unit for Executive Staff and CCA Secretariat, COM/2014/10358, SC11 8/35, 1049 Brussels.

(6)  OJ L 8, 12.1.2001, p. 1.