Recruitment notice PE/176/S — Director (Function group AD, grade 14) — Directorate-General for Finance — Directorate for the Budget and Financial Services
Date: 2014-03-04
Institutions: European Parliament
Subjects: European Parliament, administrator, budget, financial services, job vacancy








CA2014062EN.01000901.xml










4.3.2014   


EN


Official Journal of the European Union


CA 62/9






RECRUITMENT NOTICE PE/176/S — DIRECTOR

(Function group AD, grade 14)

DIRECTORATE-GENERAL FOR FINANCE — DIRECTORATE FOR THE BUDGET AND FINANCIAL SERVICES

(2014/C 62 A/02)
1.   Vacant post
The President of the European Parliament has decided to open the procedure for filling the post of director (AD, grade 14) in the Directorate-General for Finance — Directorate for the Budget and Financial Services, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (hereafter referred to as ‘the Staff Regulations’).
This selection procedure, which is designed to give the appointing authority a wider choice of candidates, will be conducted at the same time as internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD 14 (2). The basic salary is EUR 13 216,49 per month. In addition to the basic salary, which is subject to Union tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.
The post calls for flexibility and involves frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament's places of work and elsewhere.
2.   Location
Luxembourg. This post may be transferred to one of Parliament's other places of work.
3.   Equal opportunities
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description
Senior official responsible for performing the following duties, in the light of the guidelines and decisions issued by the parliamentary authority and the Director-General (3):






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ensuring the smooth running of a large department in Parliament's Secretariat comprising several units covering the Directorate's areas of activity,










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supervising, leading, motivating and coordinating teams of staff; optimising the use of the Directorate's resources and ensuring quality of service (organisation, management of human and budget resources, innovation, etc.) in its fields of activity,










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planning the work of the Directorate (setting objectives and devising strategies); taking the necessary decisions to attain the objectives set; assessing the services provided in order to guarantee their quality,










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advising the Director-General, the Secretariat and Members of the European Parliament in the Directorate's areas of activity,










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cooperating with the various directorates in the Secretariat, representing Parliament and negotiating contracts or agreements in the Directorate's areas of activity,










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managing and carrying out specific projects which may entail financial responsibilities,










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acting as an authorising officer by subdelegation.




5.   Eligibility (profile required)
The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:
(a)   General conditions
Under Article 28 of the Staff Regulations, candidates must:






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be a national of one of the European Union's Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on them by the laws on military service,










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produce appropriate character references as to their suitability for the performance of the duties concerned.




(b)   Specific conditions
(i)   Qualifications and professional experience required






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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or










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a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (4) when the normal period of university education is at least three years,










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at least 12 years' professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.




(ii)   Knowledge required






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Excellent general knowledge of European affairs,










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excellent understanding of internal, national and international political issues,










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excellent knowledge of the management methods required in a large public or private sector organisation where management duties have a political dimension,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of Parliament's Secretariat, its organisational set-up and environment, and the various players involved,










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excellent knowledge of the Staff Regulations, of how they are to be interpreted and of the rules based on those regulations,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its rules of application, and of Parliament's internal rules and subordinate provisions,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages
Excellent knowledge of one European Union official language (5) and a very good knowledge of at least one other is required.
The Advisory Committee will take account of knowledge of other official languages of the European Union.
(iv)   Skills required






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A flair for strategy,










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management skills,










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forward planning skills,










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ability to react to events,










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thoroughness,










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communication skills.




6.   Selection procedure
To assist the appointing authority in its choice, the Advisory Committee for the appointment of senior officials will draw up a list of candidates and make a recommendation to Parliament's Bureau as to which persons should be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
7.   Applications
The deadline for applications is:

14 March 2014 at 17.00 (Brussels time)

Applications may be sent only by e-mail to the address below, attaching, in PDF format, a personal statement (for the attention of the Secretary-General of the European Parliament, Recruitment Notice No PE/176/S) and a curriculum vitae (in Europass format (6)): EP-SENIOR-MANAGEMENT@ep.europa.eu
The date and time of sending of the e-mail will be taken as the time of submission of the application.

Candidates must ensure that the scanned documents are legible.


Candidates called for interview must produce by the interview date copies or photocopies of supporting documents relating to their studies, professional experience and current responsibilities (7). These documents will not be returned.


Personal data communicated by candidates under this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council (8).



(1)  See Council Regulation (EEC, Euratom, ECSC) No 259/68 (OJ L 56, 4.3.1968, p. 1) as amended by Council Regulation (EC, Euratom) No 723/2004 (OJ L 124, 27.4.2004, p. 1) and most recently amended by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013 amending the Staff Regulations of Officials of the European Union and the Conditions of Employment of Other Servants of the European Union (OJ L 287, 29.10.2013, p. 15).

(2)  On recruitment, the official will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

(3)  For the main tasks, see the annex.

(4)  This year of experience will not be taken into account when evaluating the professional experience required in the next indent.

(5)  The European Union's official languages are: Bulgarian, Spanish, Czech, Danish, German, Estonian, Greek, English, French, Irish, Croatian, Italian, Latvian, Lithuanian, Hungarian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Finnish, Swedish.

(6)  http://europass.cedefop.europa.eu/

(7)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(8)  OJ L 8, 12.1.2001, p. 1.


ANNEX
DIRECTORATE-GENERAL FOR FINANCE
DIRECTORATE FOR THE BUDGET AND FINANCIAL SERVICES
MAIN TASKS
(Entity comprising 52 staff: 19 AD and 33 AST)






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Directing, coordinating and leading the Directorate's units and departments










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Maintaining relations with the budgetary bodies










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Maintaining relations with the Court of Auditors










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On behalf of the Secretary-General, following up internal audit reports










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On behalf of the Secretary-General, analysing the annual and periodic activity reports drawn up by authorising officers by delegation










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On behalf of the Secretary-General, following up the action plans based on annual and periodic activity reports.




BUDGET UNIT
Preparing the budget






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Preparing material relating to appropriations and the establishment plan for the drawing-up of the draft estimates (drafting of the Secretary-General's report on the preliminary draft estimates)










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Preparing the draft budget, legal reporting (LR)










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Drafting notes to the Secretary-General, the Bureau and the Committee on Budgets (BUDG)










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Preparing supplementary and amending budgets (SABs) for the current financial years










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Monitoring the procedure (contact with BUDG and the Secretary-General's office)










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Monitoring work on Badge-Bud and informing departments










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Drawing up multiannual forecasts of Parliament's expenditure.




Implementing the budget






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Monitoring, drawing up instructions on, analysing and reporting on the implementation of appropriations










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Checking or drafting requests for transfers of appropriations, including transfers between sub-items










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Drafting or checking financial statements










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Monitoring the delegation of authorising officer status










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Analysing periodic activity reports




Supporting authorising officers






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Informing, assisting and advising authorising departments and drafting notes to authorising officers










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Training authorising officers and budget administrators










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Managing the budgetary management page on the intranet




Preparing and following up closure and discharge procedures
Maintaining relations with the Court of Auditors






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Formulating and monitoring replies to sector-specific letters and reports by the Court of Auditors










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Forwarding information to the Court of Auditors in accordance with the Financial Regulation (FR)




Taking action on budget resolutions
Participating in the work of the Interinstitutional Committee on Budgetary and Financial Matters
Monitoring financial rules and preparing draft rules
Allocating miscellaneous tasks: supervision, coordination, secretariat, removals, etc.
ACCOUNTING AND TREASURY UNIT
Treasury






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Ensuring the satisfactory execution of payments and maintaining Parliament's liquidity in accordance with the Financial Regulation applicable to the general budget of the Union, its rules of application and the Internal Rules of the European Parliament










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Managing suppliers and their invoices










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Managing the institution's treasury (including main cash offices)










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Managing bank accounts in the various applications and keeping the public table of financial organisations up to date










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Managing the treasury (bank account replenishments)










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Maintaining contact with banks and replying to complaints




Accounting






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Maintaining the institution's official accounts, in accordance with the Financial Regulation applicable to the general budget of the Union, its rules of application and the Internal Rules of the European Parliament










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Drafting financial statements and monthly and annual statements concerning the implementation of the budget










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Managing and improving the institution's accounting systems










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Managing recovery services (sundry debtors, former staff, political groups, other institutions, VAT) and monitoring the Parliament-Commission liaison account










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Managing and monitoring various imprests










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Analysing and supervising all suspense accounts in the general accounts










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Advising authorising departments, validating the systems planned by the authorising officer to provide accounting information










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Maintaining contact with the Commission and Court of Auditors










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Managing the archives




CENTRAL FINANCIAL UNIT
Advice to authorising officers






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Assisting and advising the principal authorising officer, particularly on the drawing-up of the annual declaration by the principal authorising officer by delegation










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Helping to implement the Action Plan of the Principal Authorising Officer by Delegation drawn up after the Annual Activity Report procedures and in accordance with the recommendations of the Internal Auditor










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Advising authorising officers about the provisions applicable, their interpretation and the procedures to be followed










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Providing users with high-quality helpdesk services with satisfactory response times










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Organising and chairing the periodic information meetings with the various networks of financial actors (authorising officers by delegation, FINORD administrators, ex ante verifiers, initiators)










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FINORD coordination










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Obtaining support and expertise for public contracts: providing the secretariat for the Public Procurement Forum, publication on the internet and in the Official Journal of the European Union (OJ) of contracts and subsidies awarded; management of the Early Warning System database and providing the secretariat for its contact group ‘Panel for Monitoring Access to the Institutions' Contracts’ (ICAM)










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Providing the secretariat for the Specialised Financial Irregularities Panel (SFIP)










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Helping to define minimum standards for internal control, advising on their application and contributing, where required, to their revision










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Helping authorising officers, at their request, to plan and carry out their risk self-evaluations