Publication of a vacancy for the Director of Institutional and Administrative Policies, (grade AD 14), in the Secretariat-General in Brussels (Article 29(2) of the Staff Regulations) — COM/2014/10346
Date: 2014-01-24
Institutions: European Commission
Subjects: administrator, job vacancy, operation of the Institutions








CA2014021EN.01000101.xml










24.1.2014   


EN


Official Journal of the European Union


CA 21/1





Publication of a vacancy for the Director of Institutional and Administrative Policies, (grade AD 14), in the Secretariat-General in Brussels
(Article 29(2) of the Staff Regulations)
COM/2014/10346
(2014/C 21 A/01)
We are
The Secretariat-General is one of the central services of the European Commission, facilitating its smooth and effective functioning. It is the President's department, at the service of the President, the College and the Commission Directorates-General, managing the Collegial decision making process and ensuring the alignment of Community policies with the political priorities of the Commission.
In the Secretariat-General, Directorate B is responsible for ‘Institutional and Administrative Policies’. Its mission is to secure more effective means of delivery of the political priorities defined by the President of the Commission and the College of Commissioners. Directorate B works closely with other central services of the Commission such as DG Budget, DG Human Resources and Security, the Internal Audit Service and the Legal Service to develop and implement a culture of performance management, based on high standards of effectiveness and ethics in the European civil service.
In particular, the Directorate initiates and supports better administration initiatives, including financial aspects and activity-based management, monitors proper follow-up of audits and ensures that procedures within the Commission are streamlined and kept up-to-date. It is also responsible for the Commission's document management and archiving policy.
The Directorate also contributes to the institutional coherence of the Commission's action, including on Treaty matters, as well as of its institutional memory.
It is the central point in the Commission for liaison with the EU anti-fraud office (OLAF) as well as for transparency issues such as access to documents and the Commission's register of lobbyists.
From 1 January 2014 Directorate B will be composed of four units: B1 ‘Corporate Management, Budget and Administration’, B2 ‘Institutional Affairs’, B3 ‘Ethics’ and B4 ‘Transparency’. It has around 65 staff.
We propose
The management of four motivated and performing teams.
The Director will assist the Secretary-General and the three Deputy Secretaries-General. He/she will contribute to policy formulation and implementation within the Directorate's competence and be responsible for coordination across the Commission of initiatives of administrative and institutional nature. He/she will represent the Secretary-General in a number of external and internal events.
The Director is authorising officer by sub-delegation for a credit line of around EUR 2 300 000.
We look for
The successful candidate should demonstrate:






—


sound knowledge of policy development in the international public sector, including in administrative and institutional fields,










—


evidence of capacity to develop and implement strategies in these areas,










—


capacity to lead and develop the Directorate's operations, with a commitment to promoting a culture of service and dialogue,










—


proven experience in a management position and in leading and motivating teams; knowledge and experience in financial management,










—


capacity to cooperate with other services in an efficient and open way,










—


excellent analytical skills and the ability to solve organisation and operational problems via a service and results-oriented approach,










—


excellent interpersonal and communication skills. The working languages of the Secretariat-General are English and French.




Essential requirements (eligibility criteria)
Applicants must:






1.


be a citizen of one of the Member States of the European Union;










2.


have






(a)


either a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is 4 years or more,










(b)


or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least 3 years;














3.


have at least 15 years' postgraduate professional experience at a level to which the qualifications referred to above give admission. At least 5 years of that professional experience must have been gained in a management function at high level (1) and should be in direct relation to a field relevant for the post;










4.


have a thorough knowledge of one of the official languages of the European Union as defined in Article 1 of Regulation No 1 of 1958 (2) and a satisfactory knowledge of another official language;










5.


have not yet reached the normal retirement age, which for officials of the European Union is defined as being the end of the month in which the person reaches the age of 66 years (see Article 52(a) of the Staff Regulations).




Selection and appointment
The successful candidate will be selected and appointed by the European Commission in accordance with its selection and recruitment procedures (see also the Compilation Document on Senior Officials Policy (3)). As part of this selection procedure, candidates who have been called for an interview with the Commission's Consultative Committee on Appointments will first have to attend an assessment centre run by external recruitment consultants.
The successful candidate will be recruited as an official at grade AD 14. Salaries and conditions of employment are those laid down in the Staff Regulations of officials of the European Union. Under the Staff Regulations, all new staff must successfully complete a nine-month probationary period.
Equal opportunities
The European Commission applies a policy of equal opportunities and non-discrimination in accordance with Article 1d of the Staff Regulations.
Application procedure
Before submitting your application, you should carefully check whether you meet all the eligibility criteria, particularly those concerning the level of education, the type of diploma obtained and professional experience required.
If you want to apply, you must register via the internet by going to the website:
https://ec.europa.eu/dgs/human-resources/seniormanagementvacancies/
and follow the instructions there concerning the various stages of the procedure.
Your online registration must be completed in time (4). Do not wait until the last moment before applying, since heavy internet traffic or any fault with the internet connection could lead to the online registration being terminated before completion, thereby obliging you to repeat the whole process. Once the deadline for registration has passed, you will no longer be able to apply. Late registrations via ordinary e-mail will not be accepted.
You must have a valid e-mail address. This will be used to confirm the creation of your account and to keep you informed of the progress of the selection procedure. Therefore, you will have to inform the European Commission about any change in your e-mail address.
You will be required to attach a CV in Word or PDF format to your application and to enter, online, a letter of motivation (maximum 8 000 characters).
Both the CV and letter must be written in English, French or German.
On completion of your application, you will receive a registration number; please keep this number, since it will be used for further contacts during the selection procedure. When you receive this number, the registration process is finished — it is confirmation that the data are registered.

If you do not receive a registration number, your application has not been registered!

Please note that it is not possible to monitor the progress of your application online. You will be contacted directly regarding the status of your application.

If you have a disability that prevents you from registering online, you may submit your application (CV and letter of motivation) on paper by registered mail
 (5)
, postmarked no later than the closing date for registration. All subsequent communication between yourself and EPSO will be by post. In this case, you must enclose with your CV and motivation letter, a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the selection procedure.

If you require more information and/or encounter technical problems, please send an e-mail to HR-A2-MANAGEMENT-ONLINE@ec.europa.eu.
Closing date
The closing date for registration is 21 February 2014. Online registration will not be possible after 12.00 noon Brussels time.


(1)  In their CVs applicants should indicate at least for these 5 years during which high level management experience has been acquired: (1) the title and role of management positions held, (2) numbers of staff overseen in these positions, (3) the size of budgets managed, and (4) numbers of hierarchical layers above and below and number of peers.

(2)  Council Regulation No 1 of 15 April 1958 determining the languages to be used by the European Economic Community (OJ 17, 6.10.1958, p. 385/58) as last amended by Council Regulation (EU) No 517/2013 of 13 May 2013.

(3)  http://ec.europa.eu/civil_service/docs/official_policy_en.pdf. The European Commission will conduct the selection process in English, French or German.

(4)  No later than 12.00 noon, Brussels time, on 21.2.2014.

(5)  European Commission, Directorate-General Human Resources and Security, Unit for Executive Staff and CCA Secretariat, COM/2014/10346, SC11 8/62, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË.