Proposal for a COUNCIL DECISION on the signing, on behalf of the European Union, of the Arrangement with the Republic of Iceland on the modalities of its participation in the European Asylum Support Office
Date: 2013-12-10
Institutions: European Commission
Subjects: European Union Agency for Asylum, Iceland, agreement (EU), signature of an agreement













EUR-Lex - 52013PC0876 - EN











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52013PC0876

Proposal for a COUNCIL DECISION on the signing, on behalf of the European Union, of the Arrangement with the Republic of Iceland on the modalities of its participation in the European Asylum Support Office /* COM/2013/0876 final - 2013/0426 (NLE) */









EXPLANATORY MEMORANDUM
1.           CONTEXT OF THE PROPOSAL
Regulation (EU) No 439/2010 established the
European Asylum Support Office[1]
to strengthen practical cooperation between Member States on asylum, enhance
the implementation of the Common European Asylum System and support Member
States whose asylum and reception systems are under particular pressure.
Recital 24 of the Regulation foresees that
"to fulfil its purpose, the Support Office should be open to participation
by countries which have concluded agreements with the Union by virtue of which
they have adopted and apply law of the Union in the fields covered by this
Regulation, in particular Iceland, Liechtenstein, Norway and Switzerland".
These countries are referred to as the "associate countries". 
Accordingly, Article 49 (1) of the
Regulation stipulates that "the Support Office shall be open to the
participation of Iceland, Liechtenstein, Norway and Switzerland as observers.
Arrangements shall be made, specifying in particular the nature, extent and manner
in which those countries are to participate in the Support Office's work. Such
arrangements shall include provisions relating to participation in initiatives
undertaken by the Support Office, financial contributions and staff. As regards
staff matters, those arrangements shall, in any event, comply with the Staff
Regulations."
The participation of associate countries in
the Support Office's work is not only a logical step, having regard to their
association to the Dublin system, but also has a clear added value to the
Support Office's support offer such as: the exchange of best practices and
expertise, the Support Office's permanent and emergency support, the Support
Office's information gathering and analysis, the Support Office's early warning
and preparedness system. 
On that basis the Commission presented on 1
July 2011 a recommendation to the Council in order to authorise the Commission
to open negotiations with Iceland, Norway, Switzerland, and Liechtenstein on international agreements establishing such arrangements.
The Commission received the Council
authorisation to open negotiations with Iceland, Norway, Switzerland, and Liechtenstein on arrangements on the modalities of these countries’ participation
in EASO on 27 January 2012.
The negotiations were held jointly with all
associate countries. Four rounds of negotiations took place. The final text of
the draft Arrangement with Iceland was initialled on 28 June 2013. 
Member States have been informed and
consulted in the relevant Council Working Groups.
On the part of the Union, the legal basis
for the Arrangement is Articles 74 and 78 (1) and (2) in conjunction with
Article 218 of the TFEU.
The attached proposal constitutes the legal
instrument for the signature of the Arrangement. The Council will decide by
qualified majority.
2.           RESULTS OF NEGOTIATIONS
The Commission considers that the
objectives set by the Council in its negotiating directives were attained and
that the draft Arrangement is acceptable to the Union.
The final content of it can be summarised
as follows:
The draft Arrangement foresees the full
participation of Iceland in the activities of the Support Office [Article 1],
representation in the Support Office's Management Board as an observer and
without voting rights [Article 2], annual financial contributions of Iceland,
to the budget of the Support Office by an annual sum calculated in accordance
with its GDP as a percentage of GDP of all States participating in the Support
Office's work [Article 3 and Annex I]. 
In addition Iceland accepted provisions
concerning a possible increased contribution if the Union contribution is
increased [Article 3 and Annex I];
Furthermore the draft Arrangement foresees
the establishment of a committee composed of representatives of the Commission
and of the associate countries. For reasons of efficiency, this committee shall
meet jointly with the corresponding Committees set up
with other associated countries participating on the basis of Article 49 (1) of
the Regulation. The committee was not mentioned in the
negotiating directives and has been requested by the associate countries in
order to allow for an exchange of information and monitor the proper
implementation of the Arrangement [Article 11].
3.           BUDGETARY IMPLICATION 
Article 3 and Annex I of the draft Arrangement
describe the provisions related to the annual financial contributions of Iceland to the budget of the Support Office and their possible adaptation to the situation
described as per Annex I.
4.           CONCLUSION 
In light of the above-mentioned results,
the Commission proposes that the Council decides that the Arrangement between
the European Union and the Republic of Iceland on the modalities of its
participation in the European Asylum Support Office be signed on behalf of the
Union and to authorise the Commission to appoint the person(s) duly empowered
to sign on behalf of the Union.
2013/0426 (NLE)
Proposal for a
COUNCIL DECISION
on the signing, on behalf of the European
Union, of the Arrangement with the Republic of Iceland on the modalities of its
participation in the European Asylum Support Office
THE COUNCIL OF THE EUROPEAN UNION,
Having regard to the Treaty on the
Functioning of the European Union, and in particular Article 74 and 78 (1) and
(2) in conjunction with Article 218 (5)] thereof,
Having regard to the proposal from the
European Commission,
Whereas:
(1)       Regulation (EU) No
439/2010 of the European Parliament and of the Council of 19 May 2010
establishing a European Asylum Support Office[2]
provides, in Article 49 (1) thereof, that the Support Office shall be open to
the participation of Iceland, Liechtenstein, Norway and Switzerland as observers. Furthermore, arrangements shall be made, specifying in particular the
nature, extent and manner in which those countries are to participate in the
Support Office's work.
(2)       On 27 January 2012 the
Council authorised the Commission to open negotiations with Iceland for an Arrangement on the modalities of its participation in the Support Office. The
negotiations were successfully concluded by the initialling of the Arrangement
on 28 June 2013.
(3)       The Arrangement should be
signed by the negotiator on behalf of the Union, subject to its conclusion at
the later date. 
(4)       As specified in recital 21
of Regulation (EU) No 439/2010, the United Kingdom and Ireland are taking part and are bound by that Regulation. They should therefore give effect to
Article 49 (1) of the Regulation by taking part in this Decision. The United Kingdom and Ireland are therefore taking part in this Decision.
(5)       As specified in recital 22
of Regulation (EU) No 439/2010, Denmark is not taking part and is not bound by
that Regulation. Denmark is therefore not taking part in this Decision.
HAS ADOPTED THIS DECISION: 
Article 1
The signing of the Arrangement between the
European Union and Iceland on the modalities of its participation in the
European Asylum Support Office is hereby authorised on behalf of the Union, subject to the conclusion of the said Arrangement. 
The text of the Arrangement to be signed is
attached to this Decision.
Article 2
The Commission is hereby authorised to
designate the person(s) empowered to sign the Arrangement on behalf of the Union. 
Article 3
This Decision shall enter into force on the
day of its adoption. 
Done at Brussels,
                                                                       For
the Council
                                                                       The
President
ANNEX 
ARRANGEMENT
between the European Union and the Republic of Iceland on the modalities of its participation in the
European Asylum Support Office
THE EUROPEAN UNION, hereinafter referred to as the 'EU'
of the one part, and
THE REPUBLIC OF ICELAND, hereinafter referred to as 'Iceland',
of the
other part
Having
regard to Article 49(1) of Regulation (EU) No 439/2010 of the European
Parliament and of the Council of 19 May 2010 establishing a European Asylum
Support Office[3], hereinafter referred to as the 'Regulation', 
Whereas
(1) The Regulation states that, to fulfil its purpose, the European
Asylum Support Office, hereafter referred to as the "Support Office",
should be open to participation by countries which have concluded agreements
with the EU by virtue of which they have adopted and apply law of the EU in the
field covered by this Regulation, in particular, Iceland, Liechtenstein, Norway
and Switzerland, hereinafter referred to as the 'associate
countries',
(2) Iceland has concluded agreements with the EU, by virtue of which
it has adopted and applies law of the EU in the field covered by the
Regulation, in particular the Agreement between the European Community and the
Republic of Iceland and the Kingdom of Norway concerning the criteria and mechanisms
for establishing the State responsible for examining a request for asylum
lodged in a Member State or in Iceland or Norway[4],

HAVE AGREED AS FOLLOWS:
Article 1
Extent of participation
Iceland shall participate fully in the work of the Support Office and be
entitled to receive support actions from the Support Office as described in the
Regulation and in accordance with the terms set out by the present Arrangement.
Article 2
Management Board 
Iceland shall be represented in the Management Board of the Support Office
as an observer without the right to vote. 
Article 3
Financial contribution
1. Iceland shall contribute to the revenue of the Support Office an annual sum calculated in
accordance with its Gross Domestic Product (GDP) as a percentage of the GDP of
all participating States in accordance with the formula described in Annex I. 
2. The financial
contribution referred to in Paragraph 1 shall be incurred as from the day
following the entry into force of this Arrangement. The first financial contribution
shall be reduced proportionally to the remaining time in year after the entry
into force of this Arrangement. 
Article 4
Data Protection
1. In applying this Arrangement Iceland shall process data in line
with Directive 95/46/EC of the European Parliament and of the Council of 24
October 1995 on the protection of individuals with regard to the processing of
personal data and on the free movement of such data.[5]
2. For the purpose of this Arrangement, Regulation (EC) No 45/2001
of the European Parliament and of the Council of 18 December 2000 on the
protection of individuals with regard to the processing of personal data by the
Community institutions and bodies and on the free movement of such data[6] shall apply to the processing of personal data carried out by the
Support Office.
3. Iceland shall respect the rules on confidentiality of documents
held by the Support Office, as set out in the Rules of Procedure of the
Management Board.
Article 5
Legal status
The Support Office shall
have legal personality under the law of Iceland and shall enjoy in Iceland the most extensive legal capacity accorded to legal persons under the law of Iceland. It may, in particular, acquire or dispose of movable and immovable property and
may be party to legal proceedings.
Article 6
Liability
The liability of the
Support Office shall be governed by Article 45 (1), (3) and (5) of the Regulation.
Article 7
Court of Justice
Iceland shall recognise
the jurisdiction of the Court of Justice of the European Union over the Support
Office, as provided for in Article 45 (2) and (4) of the Regulation.
Article 8
Staff of the Support Office
1. In accordance with Article 38 (1) and 49 (1) of the Regulation,
the Staff Regulations of Officials and the Conditions of Employment of Other
Servants of the European Union, the rules adopted jointly by the European Union
institutions for the purpose of applying these Staff Regulations and the rules
adopted by the Support Office according to Article 38 (2) of the Regulation
apply to nationals of Iceland recruited as staff members by the Support Office.
2. By way of derogation from Article 12 (2) (a) and Article 82 (3)
(a) of the Conditions of Employment of Other Servants of the European Union,
nationals of Iceland enjoying their full rights as citizens may be engaged
under contract by the Executive Director of the Support Office according to the
existing rules for selection and engagement of staff adopted by the Support
Office.
3. Article 38 (4) of the Regulation shall apply mutatis mutandis to
the nationals of Iceland. 
4. Nationals of Iceland may not, however, be appointed to the post
of Executive Director of the Support Office.
Article 9
Privileges and immunities
Iceland shall apply to the Support Office and to its staff the Protocol on
the Privileges and Immunities of the European Union[7]
as well as any rules adopted pursuant to this Protocol relating to staff
matters of the Support Office.
Article 10
Combating fraud
The provisions set out in
Article 44 of the Regulation shall be applied and the European Anti-Fraud
Office (OLAF) and the Court of Auditors may exercise the powers conferred on
them.
OLAF and the Court of
Auditors shall inform Ríkisendurskoðun in good time of any intention to
carry out on-the-spot-checks or audits which, if the Icelandic authorities so
wish, may be carried out jointly with Ríkisendurskoðun.
Article 11
Committee
1. A Committee, composed of representatives of the European
Commission and Iceland, shall monitor the proper implementation of the
Arrangement and ensure a continuous process of information provision and
exchange of views in this respect. For practical reasons, the Committee shall
meet jointly with the corresponding Committees set up with other associated
countries participating on the basis of Article 49 (1) of the Regulation. It
shall meet upon request by either Iceland or the European Commission. The Management Board of the Support Office shall be
informed about the work of this Committee. 
2. Information about foreseen EU legislation, which either directly
affects or amends the Regulation or is expected to have implications relating
to the financial contribution laid down in Article 3 of this Arrangement, shall
be shared and an exchange of views thereon shall take place in the Committee. 
Article 12
Annex
Annex I to this
Arrangement shall constitute an integral part of the Arrangement.
Article 13
Entry into force
1. The Contracting Parties shall approve this Arrangement in
accordance with their own internal procedures. They shall notify each other of
the completion of these procedures.
2. This Arrangement shall enter into force on the first day of the
first month following the day of the last notification referred to in paragraph
1.
Article 14
Termination and validity
1. This Arrangement shall be concluded for an unlimited
period.
2. Each Contracting Party may, after consultations
within the Committee, denounce this Arrangement by notifying the other
Contracting Party. The Arrangement shall cease to apply six months after the
date of such notification.
3. This Arrangement shall be terminated in case of
termination of the Agreement between the European Community and the Republic of Iceland and the Kingdom of Norway concerning the criteria and mechanisms for
establishing the State responsible for examining a request for asylum lodged in
a Member State or in Iceland or Norway.
4. This Arrangement shall be drawn up in one single
original in the Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian,
Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese,
Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish and Icelandic
languages, each of those texts being equally authentic.
……………
ANNEX I 
Formula to calculate the contribution
1. The financial contribution of Iceland to the revenue of the Support Office defined in Article 33 (3) (d) of the
Regulation is calculated in the following way:
The most updated final figures of the Gross
Domestic Product (GDP) of Iceland available on 31 March of each year shall be
divided by the sum of the GDP figures of all the States participating in the
Support Office available for the same year. The obtained percentage will be
applied to the part of the authorised Support Office's revenue as defined in
Article 33 (3) (a) of the Regulation in the year under consideration to obtain
the amount of the financial contribution of Iceland.
2. The financial contribution shall be paid
in Euro.
3. Iceland shall pay its financial
contribution no later than 45 days after receiving the debit note. Any delay in
payment shall give rise to the payment of default interest by Iceland on the outstanding amount from the due date. The interest rate shall be the rate
applied by the European Central Bank to its principal refinancing operations,
as published in the C series of the Official Journal of the European Union, in
force on the first calendar day of the month in which the deadline falls,
increased by 3.5 percentage points. 
4. Iceland’s financial contribution shall be
adapted in accordance with this Annex in case the financial contribution from
the European Union entered in the general budget of the European Union as
defined in Article 33 (3) a of the Regulation is increased pursuant to Articles
26, 27 or 41 of the Regulation (EU, Euratom) No 966/2012[8]
on the financial rules applicable to the general budget of the Union and
repealing Council Regulation (EC, Euratom) No 1605/2002. In this case, the
difference shall be due 45 days after receiving the debit note.
5. In the event
that payment credits of the Support Office received from the EU according to
Article 33 (3) a of the Regulation related to a year N are not spent before 31
December of year N or that the Support Office budget of the year N has been
lowered according to Articles 26, 27 or 41 of the Regulation (EU, Euratom) No 966/2012
on the financial rules applicable to the general budget of the Union and
repealing Council Regulation (EC, Euratom) No 1605/2002, the part of these
unspent or lowered payment credits corresponding to the percentage of the
contribution made by Iceland is transferred to the budget of year N+1 of the
Support Office. Iceland’s
contribution to the Support Office’s budget of year N+1 will be reduced
accordingly. 
[1]               Regulation (EU) No 439/2010 of the European
Parliament and of the Council of 19 May 2010 establishing a European Asylum
Support Office; OJ L 132/11 of 29.05.2010.
[2]               OJ L 132/11 of 29.05.2010
[3]               OJ L 132, 29.5.2010, p.11
[4]               OJ L 93, 3.4.2001, p.40 
[5]               OJ L 281, 23.11.1995, p. 31
[6]               OJ L 8, 12.1.2011, p. 1
[7]               OJ C 83 of 30.3.2010, p.266.
[8]               OJ L 298, 26.10.2012, p. 1