Recruitment notice PE/172/S — Director (Function group AD, grade 14) — Directorate-General for Finance — Directorate for Political Structures Financing and Other Services
Date: 2013-12-06
Institutions: European Parliament
Subjects: European Parliament, administrator, job vacancy, managing director, recruitment








CA2013357EN.01000101.xml










6.12.2013   


EN


Official Journal of the European Union


CA 357/1





RECRUITMENT NOTICE PE/172/S — DIRECTOR
(Function group AD, grade 14)
DIRECTORATE-GENERAL FOR FINANCE — DIRECTORATE FOR POLITICAL STRUCTURES FINANCING AND OTHER SERVICES
(2013/C 357 A/01)
1.   Vacant post
The President of the European Parliament has decided to open the procedure for filling the post of director
 (1) (AD, grade 14) in the Directorate-General for Finance — Directorate for Political Structures Financing and Other Services, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (2) (hereafter referred to as ‘the Staff Regulations’).
This selection procedure, which is designed to give the Appointing Authority a wider choice of candidates, will be conducted at the same time as the internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD 14 (3). The basic salary is EUR 13 216,49 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The director will be required to travel frequently between Parliament's places of work and elsewhere.
2.   Location
Luxembourg. This post may be transferred to one of Parliament's other places of work.
3.   Equal opportunities
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description
Senior official responsible for performing the following duties, in the light of the guidelines and decisions issued by the parliamentary authority and the Director-General (4):






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ensuring the smooth running of a large department in Parliament's Secretariat comprising several units dealing with the areas of activity of the Directorate,










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supervising, leading, motivating and coordinating teams of staff; optimising the use of the entity's resources and ensuring quality of service (organisation, management of human and budget resources, innovation, etc.) in its fields of activity,










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planning the work of the Directorate (setting objectives and devising strategies); taking the necessary decisions to attain the set objectives; assessing the services provided in order to guarantee their quality,










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advising the Director-General, the Secretariat and Members of the European Parliament in its areas of activity,










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cooperating with the various directorates in the Secretariat, representing Parliament and negotiating contracts or agreements in its areas of activity,










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managing and carrying out specific projects which may entail financial responsibilities,










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acting as an authorising officer by subdelegation.




5.   Eligibility (profile required)
The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:
(a)   General conditions
Under Article 28 of the Staff Regulations, you must:






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be a national of one of the European Union's Member States,










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on you by the laws on military service,










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produce the appropriate character references as to your suitability for the performance of your duties.




(b)   Specific conditions
(i)   Qualifications and professional experience required






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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or










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a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years,










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at least 12 years' professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.




(ii)   Knowledge required






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Excellent general knowledge of European affairs,










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excellent understanding of internal, national and international political issues,










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excellent knowledge of the methods of managing a large organisation in the public or private sector where management duties have political dimensions,










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very good understanding of the different cultures represented in the European institutions,










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excellent knowledge of Parliament's Secretariat, its organisational set-up and environment, and the various players involved,










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excellent knowledge of the Staff Regulations, their interpretation and the derived rules,










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excellent knowledge of the Financial Regulation applicable to the general budget of the Union and its rules of application, and of Parliament's internal rules and subordinate provisions,










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very good administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages
Excellent knowledge of one European Union official language (6) and a very good knowledge of at least one other is required.
The Advisory Committee will take account of knowledge of other official languages of the European Union.
(iv)   Skills required






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A flair for strategy,










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management skills,










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forward planning skills,










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ability to react to events,










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thoroughness,










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communication skills.




6.   Selection procedure
To assist the Appointing Authority in its choice, the Advisory Committee for the appointment of senior officials will draw up a list of candidates and recommend to Parliament's Bureau the names of the persons to be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
7.   Applications
Please apply to the address below, enclosing a personal statement and a curriculum vitae (in Europass format (7)):






Monsieur le Secrétaire général






Parlement européen







Recruitment notice No PE/172/S (this reference must be quoted)







Bâtiment Konrad Adenauer






2929 Luxembourg






LUXEMBOURG





Applications must be sent by registered post by 19 December 2013 at the latest, as shown by the postmark.

Please note that, if you are called for interview, you must produce by the interview date, solely in the form of copies or photocopies, supporting documents relating to your studies, professional experience and current responsibilities (8). These documents will not be returned to you.


Personal data communicated by applicants under this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council (9).



(1)  Any reference to a person of the male sex is deemed also to refer to a person of the female sex.

(2)  OJ L 124, 27.4.2004, p. 1.

(3)  On recruitment, the official will be placed in the appropriate step in accordance with Article 32 of the Staff Regulations.

(4)  For the main tasks, see the annex.

(5)  This year of experience will not be taken into account when evaluating the professional experience required in the next indent.

(6)  The European Union's official languages are: Bulgarian, Croatian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(7)  http://europass.cedefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 8, 12.1.2001, p. 1.


ANNEX
DIRECTORATE-GENERAL FOR FINANCE
DIRECTORATE FOR POLITICAL STRUCTURES FINANCING AND OTHER SERVICES
MAIN TASKS
(Entity comprising 31 staff: 12 AD and 19 AST)






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Directing, coordinating and leading the Directorate's two units










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In connection with the Members' Travel Office, providing all the necessary services — transport and hotels — for Members, their assistants, officials, political groups and other Parliament staff when they travel










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Administering Members' professional training arrangements










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Monitoring the management of appropriations for the financing of European political parties, their foundations and Members' associations










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Monitoring the management of the administrative expenditure and expenditure relating to the political and information activities of the political groups and non-attached Members










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Managing Parliament's property inventory and supplying data for purposes of depreciation in the annual balance sheet




TRAVEL OFFICE AND MEMBERS' PROFESSIONAL TRAINING UNIT
(including the Members' Travel Office and Members' Professional Training services
Members' Travel Office






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Procuring all the services required (transport and hotels) for travel by Members, their assistants, officials, the political groups and other members of the EP staff (individually or in groups), seeking out the best prices and the best connections










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Organising travel to ACP and Euromed meetings and parliamentary meetings (within and outside the EU) and, if appropriate, arranging charters










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Securing corporate rate agreements with airlines and hotel chains










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Obtaining for the Parliamentary Allowances Unit all the information needed for the reimbursement of travel expenses




Members' professional training






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Preparing and arranging in-house language training for Members










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Checking invoices on the basis of the documents forwarded by Members and arranging for payments










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Liaising with Members about professional language and IT training










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Documenting and keeping up to date information on the language and IT training available as the rules are amended










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Conducting research into language and IT courses at Members' request










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Resolving disputes over invoices










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Managing ad hoc budget items










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Providing information and advising on the existing schools, the specialisations of the various schools and the courses on offer




POLITICAL STRUCTURES FINANCING AND INVENTORY UNIT
(including the Service for Non-attached Members, political associations, foundations, groups and parties and the Inventory Service)
Non-attached Members, parliamentary associations, political foundations, groups and parties






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Allocating appropriations from budget item 400 to the political groups and non-attached Members










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Monitoring the use made of appropriations from budget item 400, paying/reimbursing expenditure and managing accounts (resources made available to the non-attached Members (30)), correspondence and statistics










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Forwarding documentation concerning groups and non-attached Members to the political authorities and the Court of Auditors; publishing the accounts










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Managing budget items 4020, 4030, 1007, 3020-06, 2380-02, 4400, 4420










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Monitoring the procedure for subsidising European political parties and foundations (invitations to tender, annual programme, notes to the Bureau and payment of the balance of subsidies)










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Liaising with the secretariats of European political groups and parties, non-attached Members, their assistants, the Court of Auditors, the Internal Audit Service, accounts departments and IT services










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Organising the archives










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Managing and monitoring procedures for the award of subsidies to European political parties and foundations and parliamentary associations




Inventory






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Managing centrally the system for managing Parliament's property (ELS database), including access rights, the catalogue and depreciation (calculations of depreciation)










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Updating, administering, rendering more reliable and consolidating the ELS inventory database (equipment, logistics, support) to provide accounting officers with the information needed to draw up balance sheets










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Coordinating, assisting, advising and training managers of the assets inventoried in the directorates-general










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Drawing up, disseminating and updating the rules and procedures for management of the inventory










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Helping IT staff to develop new IT programs for management of the inventory (RELS and rFIS)




External expertise






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Managing contracts and agreements administered by the Directorate-General for Finance










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Monitoring the performance of contracts










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Managing the operational initiation, settlement of expenditure and budget items relating to expertise










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Liaising with other departments of the European Parliament with regard to public procurement and taking part in meetings of tender opening and evaluation committees