Recruitment notice PE/166/S — Director-General (function group AD, grade 15) — Directorate-General for Parliamentary Research Services
Date: 2013-06-07
Institutions: European Parliament
Subjects: European Parliament, administrator, recruitment








CA2013162EN.01000101.xml










7.6.2013   


EN


Official Journal of the European Union


CA 162/1





RECRUITMENT NOTICE PE/166/S — DIRECTOR-GENERAL
(function group AD, grade 15)
DIRECTORATE-GENERAL FOR PARLIAMENTARY RESEARCH SERVICES
(2013/C 162 A/01)
1.   Vacant post
The President of the European Parliament has decided to open the procedure for filling the post of Director-General (AD, grade 15) in the Directorate-General for Parliamentary Research Services, in accordance with Article 29(2) of the Staff Regulations of Officials of the European Union (1) (hereafter referred to as ‘the Staff Regulations’).
This selection procedure, which is designed to give the Appointing Authority a wider choice of candidates, will be conducted at the same time as the internal and interinstitutional recruitment procedures.
Recruitment will be at grade AD 15 (2). The basic salary is EUR 14 953,61 per month. In addition to the basic salary, which is subject to Community tax and exempt from national tax, certain allowances may be payable in circumstances laid down by the Staff Regulations.
Candidates should note that this post is subject to the mobility policy rules adopted by Parliament's Bureau on 29 March 2004.
The post calls for flexibility and frequent contact with people inside and outside Parliament, including Members of the European Parliament. The Director-General will be required to travel frequently between Parliament's places of work.
2.   Location
Brussels. This post may be transferred to one of Parliament's other places of work.
3.   Equal opportunities
The European Parliament is an equal opportunities employer and accepts applications without discrimination on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, sexual orientation, marital status or family situation.
4.   Job description
Senior official responsible for performing the following duties, in the light of the guidelines and decisions laid down by the parliamentary authority and the Secretary-General (3):






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ensuring the smooth running of a large department in the Secretariat responsible for the provision of parliamentary assistance,










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proposing developments, determining objectives and means, managing teams, choosing organisational methods and committing financial resources,










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advising the Secretary-General and the Members of Parliament in his or her area of expertise; working together with the Jurisconsult and the other directors-general,










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representing Parliament, if necessary,










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acting as authorising officer by delegation,










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deputising for the Secretary-General, if necessary.




5.   Eligibility (profile required)
The selection procedure is open to candidates who fulfil the following conditions on the closing date for applications:
(a)   General conditions
Under Article 28 of the Staff Regulations, you must:






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be a national of one of the European Union's Member States (4),










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enjoy full rights as a citizen,










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have fulfilled any obligations imposed on you by the laws on military service,










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produce the appropriate character references as to your suitability for the performance of your duties.




(b)   Specific conditions
(i)   Qualifications and professional experience required






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A level of education which corresponds to completed university studies attested by a diploma, when the normal period of university education is four years or more,
or










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a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year (5) when the normal period of university education is at least three years,










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at least 15 years' professional experience gained after obtaining the qualifications referred to above, including at least six years performing managerial duties.




(ii)   Knowledge required






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Excellent general knowledge of European affairs,










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excellent understanding of internal, national and international political issues,










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excellent knowledge of the methods needed to run a large public- or private-sector organisation with a political and management dimension,










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excellent understanding of the various cultures represented in the institutions,










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excellent knowledge of the structure of Parliament's Secretariat, its organisational set-up and environment, and the various players involved,










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excellent knowledge of the Financial Regulation, its implementing rules and Parliament's internal rules and subordinate provisions,










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excellent knowledge of and ability to apply the Staff Regulations and the procedures for implementing them,










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excellent administrative knowledge (human resources, management, budget, finance, IT, legal issues, etc.),










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excellent knowledge of management techniques.




(iii)   Knowledge of languages
A thorough knowledge of one European Union official language (6) and a very good knowledge of at least one other is required.
The Advisory Committee will take account of knowledge of other official languages of the European Union.
(iv)   Skills required






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A flair for strategy,










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leadership qualities,










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forward-planning skills,










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ability to react to events,










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a meticulous approach,










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communication skills.




6.   Selection procedure
To assist the Appointing Authority in its choice, the Advisory Committee for the appointment of senior officials will draw up a list of candidates and recommend to the Bureau the names of the persons to be called for interview. The Bureau will adopt the list, and the committee will conduct the interviews and submit its final report to the Bureau for a decision. At this stage, the Bureau may interview the candidates.
7.   Applications
Candidates are asked to send a statement of their reasons for applying and a curriculum vitae in Europass (7) format to the following address:






Monsieur le Secrétaire général






Parlement européen







Avis de recrutement numéro PE/166/S (please quote this reference)







Bâtiment Konrad Adenauer






2929 Luxembourg






LUXEMBOURG





Applications must be sent by registered post by 21 June 2013 at the latest, as evidenced by the postmark.

Please note that, if you are called for interview, you must produce by the interview date, solely in the form of copies or photocopies, supporting documents relating to your studies, professional experience and current responsibilities (8). These documents will not be returned to you.


Personal data which candidates provide in connection with this selection procedure will be processed in accordance with Regulation (EC) No 45/2001 of the European Parliament and of the Council (9).



(1)  OJ L 124, 27.4.2004, p. 1.

(2)  The official will be graded on recruitment in accordance with Article 32 of the Staff Regulations.

(3)  For a description of the main tasks, see the Annex.

(4)  European Union Member States: Belgium, Bulgaria, the Czech Republic, Denmark, Germany, Estonia, Ireland, Greece, Spain, France, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary, Malta, the Netherlands, Austria, Poland, Portugal, Romania, Slovenia, Slovakia, Finland, Sweden and the United Kingdom.

(5)  This year of experience will not be taken into account when evaluating the professional experience stipulated in the next indent.

(6)  The European Union's official languages are: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish.

(7)  http://europass.cdefop.europa.eu/

(8)  This does not apply to candidates working for the European Parliament on the closing date for applications.

(9)  OJ L 8, 12.1.2001, p. 1.


ANNEX
DIRECTORATE-GENERAL FOR PARLIAMENTARY RESEARCH SERVICES
MAIN TASKS
(Total staff complement: 177 (83 AD and 94 AST))






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Acting as Director-General,










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acting as authorising officer by delegation,










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advising the Secretary-General and the Members of Parliament in their respective spheres of activity,










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representing the DG on Parliament's bodies,










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representing the DG on various interinstitutional committees and/or forums,










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providing Members with independent, high-quality scientific advice,










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where necessary, deputising for the Secretary-General, representing Parliament.




STRATEGY AND COORDINATION UNIT
This Unit's main tasks consist of assisting the Director-General in coordinating the DG's strategy.






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Contributing to the activities of the Library,










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contributing to the activities of the DG for Innovation and Technological Support (Knowledge Management),










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contributing to CITES,










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contributing to the redesign of the document management system,










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cooperating with the other units in the DG.




Reporting directly to the Director-General, the Coordination Unit assists him/her in the performance of his/her duties, particularly those arising from his/her role as an authorising officer by delegation. To that end, the Unit coordinates the preparation and implementation of the Directorate's budget and the operational initiation of public contracts for the Library and, with effect from 16 June 2010, for CARDOC.






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Coordinating the DG's departments and participating in the preparation and implementation of plans, projects and standards,










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preparing and implementing the DG's budget,










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organising procurement procedures,










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drafting, implementation and financial monitoring of contracts, order forms and legal commitments, preparing accounting documents,










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monitoring the functional aspects of the DG's work (human resources, etc.).




RESOURCES UNIT






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Managing human resources in the DG, recruitment, harmonisation, simplification of procedures and the professional training plan,










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managing the DG's budgetary resources, harmonising and simplifying financial procedures and circuits, supervising the DG's procurement and other contracts, preparing the preliminary draft budget, monitoring reports from the internal and external control bodies and monitoring the Committee on Budgets and the Committee on Budgetary Control,










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managing IT resources, monitoring the DG's Internet Committee,










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performing internal control and risk management tasks.




DIRECTORATE A — RESEARCH SERVICES FOR MEMBERS






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Provide each Member with independent scientific advice,










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provide independent scientific advice to Members with specific responsibilities, such as rapporteurs.




ECONOMIC AND SCIENTIFIC AFFAIRS UNIT
The aims of the Economic and Scientific Affairs Unit are to:






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develop an analysis service for individual Members.




Main tasks






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Maintaining online and paper collections of information relating to committees' subject areas and their sources (the policy fields on the Library website, databases, including commercial databases, books, studies, etc.),










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answering requests for information,










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giving computer literacy courses with reference to the various subject areas of the committees,










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providing briefings and other analytical material for individual Members.




STRUCTURAL AND COHESION POLICIES UNIT
The aims of the Structural and Cohesion Policies Unit are to:






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develop an analysis service for individual Members.




Main tasks






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Maintaining online and paper collections of information relating to committees' subject areas and their sources (the policy fields on the Library website, databases, including commercial databases, books, studies, etc.),










—


answering requests for information,










—


giving computer literacy courses with reference to the various subject areas of the committees,










—


providing briefings and other analytical material for individual Members.




LEGAL, INSTITUTIONAL AND BUDGETARY AFFAIRS UNIT
The aims of the Legal, Institutional and Budgetary Affairs Unit are to:






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develop an analysis service for individual Members.




Main tasks






—


Maintaining online and paper collections of information relating to committees' subject areas and their sources (the policy fields on the Library website, databases, including commercial databases, books, studies, etc.),










—


answering requests for information,










—


giving computer literacy courses with reference to the various subject areas of the committees,










—


providing briefings and other analytical material for individual Members.




EXTERNAL POLICIES UNIT
The aims of the External Policies Unit are to:






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develop an analysis service for individual Members.




Main tasks






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Maintaining online and paper collections of information relating to committees' subject areas and their sources (the policy fields on the Library website, databases, including commercial databases, books, studies, etc.),










—


answering requests for information,










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giving computer literacy courses with reference to the various subject areas of the committees,










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providing briefings and other analytical material for individual Members.




DIRECTORATE B — LIBRARY
The objectives for the library and documentation management units are as follows:






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Provide services for Members: Shorter, Faster, To the Point (information products and services for Members that are regularly updated to meet needs; more personalised service: detailed answers to requests for information; answers produced more rapidly),










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provide services for members of the public: an online catalogue; improved transparency, access to Parliament documents, archives and information for the public; improved cooperation with other departments; provide information inside and outside Parliament (formerly Europe Direct); Create a Parliament centre of excellence for researchers and the history of European integration,










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offer a new approach to documentary management (looking forward); ensure that knowledge is constantly updated; offer innovative services based on new technologies,










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direct and coordinate all the Directorate's units,










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act as authorising officer by delegation,










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manage all recruitment procedures,










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manage specific projects (e.g. processing of MEPs' papers, new Library concept).




LIBRARY SERVICES UNIT
The main task of the Library Services Unit is to provide customers with the information they are seeking in what is for them the simplest, quickest, most effective and economical way.






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Manage the front office — reading rooms, daily service operations and relations with customers in Brussels and Strasbourg,










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coordinate purchases and the management of books and periodicals,










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define and implement the policy for expanding collections,










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coordinate and ensure the quality of cataloguing and indexing procedures,










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cooperate in the management of requests for information and guarantee the application of professional standards in dealing with these requests,










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cooperate with other Library units in providing services to customers and in all matters relating to an integrated Library service.




HISTORICAL LIBRARY UNIT






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Manage the Historical Library,










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manage the front office — reading rooms, daily service operations and relations with customers,










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coordinate purchases and the management of books and periodicals,










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define and implement the policy for expanding collections,










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coordinate and ensure the quality of cataloguing and indexing procedures,










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cooperate in the management of requests for information and guarantee the application of professional standards in dealing with these requests,










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cooperate with other Library units in providing services to customers and in all matters relating to an integrated Library service.




CITIZENS' ENQUIRY UNIT






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Receive requests via the website, e-mails, letters and faxes,










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analyse and improve the circulation route for enquiries received,










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ensure coordination with a view to harmonising replies,










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prepare and coordinate replies to members of the public who contact the Citizens' Enquiry Service on the Europarl website and ensure that the replies are sent,










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help introduce a new IT tool.




ARCHIVE AND DOCUMENTATION CENTRE (CARDOC) UNIT






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Manage and administer CARDOC in the staff, budget and administrative areas,










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liaise with the European institutions' archives and with national archives,










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manage the historical archives: accessions, organisation, digitising, indexing and incorporation in a database,










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store archives until they are finally deposited in Florence,










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manage the IT databases,










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develop the IT databases and any other relevant application,










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check data quality,










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arrange for the redesign of the document management system,










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develop synergies with the other documentation management units (Public Register of References and Official Mail) and with other Library units,










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publicise the archives and make them accessible to the public.




TRANSPARENCY UNIT — PUBLIC ACCESS TO DOCUMENTS AND RELATIONS WITH INTEREST REPRESENTATIVES






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Maintain the Electronic Register of References (ERR) that covers all documents held by Parliament pursuant to Regulation (EC) No 1049/2001 of the European Parliament and the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents (1), and the provisions of Rules 103 and 104 of the Rules of Procedure, in particular:






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checking the registration of documents drawn up or received by the European Parliament,










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receipt of written or electronic requests for access; forwarding acknowledgements of receipt,










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managing the calendar to ensure that the 15-working-day deadline for replies is respected,










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helping applicants clarify their exact requirements,










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helping applicants access documents already published,










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forwarding requests to the unit responsible or the authorised person when the request relates to a document that does not appear in the register or a document subject to the restrictions laid down in Articles 4 and 9 of Regulation (EC) No 1049/2001,










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drafting reasons for refusing access to certain documents,










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discussing with applicants requests for very long and complicated documents,










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drawing up the annual report (Regulation (EC) No 1049/2001) and the relevant statistics,










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drafting replies to the Ombudsman,










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coordinating and redesigning the document management system,










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managing confidential documents,










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interinstitutional coordination,










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IT development of the Register database.








DIRECTORATE C — IMPACT ASSESSMENT AND EUROPEAN ADDED VALUE
Directorate C will contribute to strengthening institutional independence and capacity-building in Parliament by helping to identify, quantify and justify its overall political priorities, thus supporting the general objective of better lawmaking in the European Union.
Working in close cooperation with Parliament's committees and political departments and other stakeholders, the Directorate will draw up and implement a unified, integrated approach to impact assessment, based on a common methodology, in an effort to improve the quality and consistency of policy-making and to enable Parliament to defend its position as effectively as possibly in relation to the other institutions and the general public.

The Directorate's main activities:







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Evaluating the quality of the Commission's impact assessments and organising the drawing-up of Parliament's own impact assessments on substantive amendments,










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provide European Added Value Assessments for committees that are preparing legislative own-initiative reports based on Article 225 TFEU, and carry out specific research, on request, on major legislative proposals already submitted by Parliament,










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draw up reports on areas or sectors of strategic importance with a potentially high cost of non-Europe (cost of non-Europe reports).




IMPACT ASSESSMENT UNIT
With the entry into force of the better lawmaking agreement, impact assessments have become an integral part of the legislative process. They are designed as a tool to help the institutions reach an informed decision and take account of all the options open to the European lawmaker.
What is an impact assessment?
Under the terms of the Common Approach, the impact assessments of Commission proposals and substantive Parliament and Council amendments ‘map out their potential impacts in an integrated and balanced way across their social, economic and environmental dimensions, and, where possible, their potential short- and long-term costs and benefits, including regulatory and budgetary implications’. The objective is to identify systematically the evidence which can be used to assess the potential impact of a series of political options with a view to comparing their respective advantages and drawbacks.
EUROPEAN ADDED VALUE UNIT
The EAV Unit was set up early in 2011 as part of the new Directorate for Impact Assessment and European Added Value. Working closely with Parliament's committees, the policy departments and other stakeholders, its objectives are:






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Providing detailed European Added Value Assessments to assist rapporteurs drawing up legislative own-initiative reports based on Article 225 TFEU,










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drawing up reports on the cost of non-Europe in policy areas or sectors of strategic importance where there is significant scope for achieving greater effectiveness and/or a ‘public good’ by means of joint action at EU level,










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carrying out specific follow-up research on major legislative requests already put forward by Parliament concerning Commission proposals contained in its political work programme (other than subjects covered by legislative own-initiative reports),










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preparing reports that give an overview of potential European added value in a committee's areas of responsibility when the matter is so urgent that there is no time for an EAV assessment or when an assessment has not been requested,










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monitoring European added value already achieved by means of Union action in key policy areas.




The Unit's work covers both in-house research and commissioned studies, the public procurement aspects of which are co-managed within the Directorate.
EX-POST IMPACT ASSESSMENT UNIT






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Helping the committees and governing bodies carry out more systematic monitoring and assessment of the transposition and implementation of European law,










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monitoring and coordinating this work at administrative level, in order to help DG IPOL and DG EXPO,










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strengthening Parliament's capacity to exercise scrutiny over the executive,










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monitoring and regularly analysing the Commission's work (and the work of any other competent body) with due regard for the transposition and implementation, impact, application and effectiveness of European legislation,










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regularly preparing summaries on this subject for all political groups,










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monitoring and assessing the Commission's programmes,










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following up and analysing the various types of study and activity report produced by the Commission and, if possible, the Commission's internal assessments of legislation, policies and programmes,










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in particular, the Unit will support and assist Parliament's committees in drawing up implementation reports on existing EU legislation, policies and programmes,










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providing the committee responsible with a European implementation assessment when committees draw up implementation reports, along the lines of the European Added Value Assessment provided by the European Added Value Unit when committees draw up legislative own-initiative reports,










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the Unit may be asked to produce a study or specific research if the Policy Department cannot do so.




SCIENCE AND TECHNOLOGY OPTIONS ASSESSMENT (STOA) UNIT






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Carrying out research into the scientific content of STOA studies,










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managing the financial aspects of STOA studies,










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organising the work of the bureau and panel,










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managing STOA's other meetings (annual conference, workshops and ad hoc conferences, meetings, with the Commission, etc.),










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organising STOA delegations,










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developing relations with external experts, research institutes and universities,










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organising expertise training.









(1)  OJ L 145, 31.5.2001, p. 43.