Proposal for a REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on promoting the free movement of citizens and businesses by simplifying the acceptance of certain public documents in the European Union and amending Regulation (EU) No 1024/2012
Date: 2013-04-24
Institutions: European Commission
Subjects: administrative formalities, area of freedom, security and justice, civil status, criminal record, intergovernmental cooperation (EU), mutual recognition principle, real property, registration of a company, single market

EUROPEAN 
COMMISSION 

Brussels, 24.4.2013  
COM(2013) 228 final 

2013/0119 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

on promoting the free movement of citizens and businesses by simplifying the 
acceptance of certain public documents in the European Union and amending 
Regulation (EU) No 1024/2012  

{SWD(2013) 144 final} 
{SWD(2013) 145 final} 

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EXPLANATORY MEMORANDUM 

1. 

1.1 

CONTEXT OF THE PROPOSAL 

General context 

The  2009  Stockholm  Programme  ''An  open  and  secure  Europe  serving  and  protecting 
citizens''1 stressed the importance of making Union citizenship effective and put the citizens at 
the heart of EU policies in the area of justice. Its actions are focused on 'building a citizens' 
Europe', including through promotion of citizens’ rights, in particular the right to freedom of 
movement. The related Action Plan2 confirms this mandate and states that a well-functioning 
European judicial area "should be put at the service of citizens and businesses so as to support 
economic  activity  in  the  single  market  (…)".  Against  this  background,  the  Action  Plan 
foresees  the  adoption  of  a  legislative  proposal  for  dispensing  with  the  formalities  for  the 
legalisation of public documents between the Member States. In this context, in its Resolution 
on  the  Stockholm  Programme,  the  European  Parliament  considered  that  the  priorities  in  the 
field of civil justice must first and foremost meet the needs expressed by individual citizens 
and businesses. Therefore, it "calls for a simple and autonomous European system for (…) the 
abolition of requirements for legalisation of documents".3  

In  response,  the  European  Commission  confirmed  its  commitment  to  facilitate  the  free 
circulation of public documents within the EU in its 2010 Citizenship Report4 and presented 
in December 2010 a concrete vision to the public in the Green Paper on "Less bureaucracy for 
citizens: promoting free movement of public documents and recognition of the effects of civil 
status records''.5 Through that Green Paper, the Commission launched a consultation on the 
possible means to facilitate the use and acceptance of public documents between the Member 
States. 

At  the  same  time,  the  creation  of  the  EU  Single  Market  received  a  new  impetus  with  the 
adoption of the Single Market Act6, which aims at strengthening citizens' confidence in their 
internal  market  and  maximising  its  potential  as  the  real  growth  engine  within  the  Union's 
economy. This implies, among others, the elimination of disproportionate barriers hampering 
the  full  enjoyment  of  the  internal  market  freedoms  by  Union  citizens  and  businesses. 
Fostering mobility of citizens and businesses across borders in the EU is also one of the main 
cornerstones of the Single Market Act II7 and a precondition to deliver on its potential. To this 
end, the Commission is determined to continue working towards its vision of a Single Market 
where  citizens  and  businesses  are  free  to  move  cross-border  whenever  and  wherever  they 
want to and without unjustified restrictions caused by diverging national rules.  

In  the  same  vein,  the  Commission's  Action  Plan  on  European  company  law  and  corporate 
governance8  focuses  on  supporting  European  businesses, 
in  particular  as  regards 
strengthening legal certainty for their cross-border operations. It is worth mentioning that the 

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OJ C 115, 4.5.2010, p.1. 
COM(2010) 171 final. 
EP  Resolution  of  25  November  2009  on  the  Communication  of  the  Commission  to  the  European 
Parliament and the Council – An area of freedom, security and justice serving the citizen – Stockholm 
programme, point 95. 
COM(2010) 603 final. 
COM(2010) 747 final. 
COM(2011) 206 final. 
COM(2012) 573 final. 
COM(2012) 740 final. 

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Digital Agenda for Europe9 refers to the proposed legislation on electronic identification and 
eSignatures10,  which  includes  the  issue  of  administrative  formalities  related  to  these 
identification instruments. 
According to the recent Entrepreneurship 2020 Action Plan11, reducing excessive regulatory 
burden remains on the top of the Commission's political agenda. The Action Plan calls for the 
elimination or reduction of red tape whenever possible for all businesses and particularly for 
micro-enterprises including the self-employed and liberal professions, who are exceptionally 
vulnerable  to  the  burdens  of  bureaucracy  due  to  their  smaller  size  and  limited  human  and 
financial resources. Against this background, it contains the commitment of the Commission 
to  propose  legislation  abolishing  burdensome  authentication  requirements  for  public 
documents which SMEs have to produce to conduct cross-border business within the Single 
Market. This commitment supports the objectives of the Europe 2020 Strategy for growth and 
jobs12, in particular the improvement of the business environment in Europe.  

All the mentioned initiatives feed the determined EU contribution to move decisively beyond 
the financial and economic crisis. 

Consequently,  cutting  red  tape,  simplifying  the  procedures  for  cross-border  use  and 
acceptance  of  public  documents  between  the  Member  States  as  well  as  harmonizing  the 
related  rules  contributes  to  all  actions  aimed  at  moving  towards  the  creation  of  a  citizens' 
Europe and a well-functioning Single Market for EU businesses.  

On  25  May  1987,  the  Member  States  adopted  the  Brussels  Convention  abolishing  the 
legalisation  of  documents  between  the  Member  States  of  the  European  Communities. 
However,  that  Convention  has  not  entered  into  force,  since  it  has  not  been  ratified  by  all 
Member States but it is applied provisionally by six of them in relation to each other. 

Notwithstanding, the aim of the EU to be an area of advanced social and economic integration 
should enable citizens and businesses to fully benefit from the rights and freedoms guaranteed 
by  the  Treaties  and  the  EU  Charter  of  Fundamental  Rights,  and  entitle  them  to  a 
simplification of their everyday life and business going beyond the standards established by 
existing instruments of Union and international law.  
This  proposal  is  one  of  the  key  initiatives  in  the  European  Year  of  Citizens  201313  and 
provides at the same time a concrete contribution to the policy of the 'Justice for Growth'. The 
proposal  draws  inspiration  and  complements  the  mentioned  actions,  initiatives  and 
commitments  of  the  Union  in  that  it  promotes  the  full  enjoyment  by  Union  citizens  and 
businesses  of  their  key  rights  attached  to  Union  citizenship  and  internal  market.  It  brings 
added  value  by  establishing  horizontal  principles  on  the  use  and  acceptance  of  public 
documents  between  the  Member  States,  complementing  existing  sectoral  Union  law  in  this 
area,  filling  the  gaps  in  those  areas  which  remain  currently  unregulated  by  Union  law  and 
supporting EU initiatives aimed at simplifying the life of citizens and business conditions for 
economic operators14. In parallel, the proposal promotes the principle of mutual trust between 
the  authorities  of  the  Member  States,  because  it  improves  their  knowledge  on  public 

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COM(2012) 784 final. 
COM(2012) 238 final. 
COM(2012) 795 final. 
COM(2010) 2020 final. 
Decision No 1093/2012/EU of the European Parliament and the Council of 21 November 2012 on the 
European Year of Citizens (2013). OJ L 325, 23.11.2012, p.1. 
Special  Eurobarometer  351  Civil  Justice  of  October  2010  underlined  the  necessity  of  simplification 
concerning  the  cross  border  use  of  public  documents,  supported  by  a  large  majority  of  participating 
Union citizens.  

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documents  of  other  Member  States  and  also  creates  administrative  cooperation  between 
authorities.  

1.2 

Grounds and objectives of the proposal 

The mobility of Union citizens is a practical reality, evidenced in particular by the fact that 
some 12 million of them study, work or live in another Member State of which they are not 
nationals. This mobility is facilitated by the rights attached to the citizenship of the European 
Union:  in  particular  the  right  to  free  movement  and,  more  generally,  the  right  to  be  treated 
like  a  national  in  the  Member  State  of  residence.  These  rights  demonstrate  and  promote  a 
better understanding of the value of European integration. 

The same is true for EU businesses, in particular SMEs. Nearly half of them are involved in 
some sort of international contact and a no less important number makes regularly use of the 
internal  market  freedoms  through  cross-border  business  transactions  or  clientele  in  various 
Member States.  

Despite the fact that the right to freedom of movement and residence as well as the internal 
market  freedoms  are  firmly  anchored  in  primary  Union  law  and  substantially  developed  in 
secondary  Union  law,  a  gap  still  remains  between  the  existing  legal  rules  and  the  reality 
confronting citizens and businesses when they seek to exercise those rights in practice.  

Today, if Union citizens and businesses exercise their free movement rights or internal market 
freedoms by, for example, choosing to reside or do business in another Member State,  they 
face a series of difficulties when presenting the necessary public documents to the authorities 
and getting them accepted by that Member State contrary to its own nationals and businesses. 
The  common  function  of  these  documents  is  to  establish  evidence  of  facts  recorded  by  an 
authority.  In  most  cases  they  are  presented  in  order  to  obtain  access  to  a  right,  to  receive  a 
service  or  to  comply  with  an  obligation.  Even  when  these  documents  are  fully  legal  and 
unproblematic  in  their  country  of  origin,  the  citizens  and  businesses  still  have  to  undergo 
disproportionate and burdensome administrative formalities to prove their authenticity in the 
other Member State. This is often a source of frustration and irritation, and is not conducive to 
achieving a citizens' Europe. 

The administrative formalities in question are legalisation and Apostille, required to establish 
the authenticity of public documents so that they can be used outside the Member State where 
they  have  been  issued.  They  concern  particularly  the  authenticity  of  the  signature  and  the 
capacity in which the person signing the document has acted. Other formalities which serve a 
similar  purpose  in  cross-border  situations  are  certification  requirements  for  copies  and 
translations. 

Legalisation and Apostille are characterised by a legal framework that is fragmented because 
it  is  based  on  several  sources:  national  laws  that  differ  considerably  from  one  another;  a 
number of international multilateral and bilateral conventions which have been ratified by a 
varied and limited number of countries and which are unsuitable when it comes to providing 
the  solutions  needed  to  ensure  the  free  movement  of  Europeans;  fragmented  EU  law  which 
deals only with certain limited aspects of the matters raised. The result is a lack of clarity and 
a  regulatory  framework  which  does  not  provide  the  legal  certainty  European  citizens  and 
businesses need to cope with matters that have a direct impact on their everyday lives. 

All the identified formalities require administrative steps and involve some loss of time and a 
quite considerable cost which varies greatly from one Member State to another. Furthermore, 
they do not necessarily prevent fraud and forgery of public documents. As a result, they can 
be considered outdated and disproportionate mechanisms for ensuring the wished objectives 
of  legal  security.  More  effective,  secure  and  simpler  mechanisms  or  systems  should  be 

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identified, which would allow to consolidate mutual trust and to promote closer cooperation 
between the Member States within the Single Market, in particular as regards a more effective 
prevention of fraud and forgery of public documents. 

The  existing  linguistic  obstacles  are  exacerbated  by  the  absence  of  multilingual  standard 
forms  at  Union  level  for  the  most  frequently  used  public  documents  between  the  Member 
States.  

Difficulties in terms of costs and time arise also for national public administrations. 

To summarise, there are several problem drivers justifying the need for EU action:  

1. 

2. 

3. 

4. 

increased  intra-EU  mobility  of  Union  citizens  and  businesses  facing  the  identified 
administrative formalities, which cause cost and loss of time;  

indirect discrimination of nationals of other Member States in comparison with own 
nationals in cross-border scenarios; 

fragmented  legal  framework  at  EU  and  international  level  as  regards  legalisation, 
Apostille and administrative cooperation; 

shortcomings  of  existing  EU  and  international  laws  concerning  the  cirulation  of 
public documents. 

These  problem  drivers  are  analysed  in  detail  in  the  Impact  Assessment  accompanying  the 
proposal.  

The  general  objective  of  this  proposal  of  a  horizontal  nature  is  to  simplify  the  identified 
administrative formalities in order to facilitate and enhance the exercise of the Union citizens' 
right to free movement within the EU and of businesses' right to freedom of establishment and 
freedom  to  provide  services  within  the  Single  Market,  whilst  upholding  the  general  public 
policy interest of ensuring the authenticity of public documents. 

More concretely, the proposal aims at:  

• 

• 

• 

• 

• 

reducing practical difficulties caused by the identified administrative formalities, in 
particular cutting the related red tape, costs and delays;  

reducing translation costs related to the free circulation of public documents within 
the EU; 

simplifying  the  fragmented  legal  framework  regulating  the  circulation  of  public 
documents between the Member States; 

ensuring  a  more  effective  level  of  detection  of  fraud  and  forgery  of  public 
documents; 

eliminating risks of discrimination among Union citizens and businesses. 

The proposal is streamlining the rules and procedures applied currently between the Member 
States concerning the verification of authenticity of certain public documents and at the same 
time  complementing  the  existing  sectorial  Union  law,  including  rules  relating  to  the 
circulation  of  specific  public  documents,  by  abolishing  the  requirements  of  legalisation, 
Apostille  and  simplifying  the  use  of  copies  and  translations.  It  draws  inspiration  from  the 
existing  sectorial  Union  law  and  relevant  international  instruments,  whilst  reinforcing 
confidence in public documents issued in other Member States. The proposal does not, on the 
other hand, modify the existing sectorial Union law which contains provisions on legalisation, 
similar formality, other formalities or administrative cooperation, but complements it.  

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1.3 

Scope and legal effects 

1.3.1 Scope 

The  scope  of  this  proposal  covers  public  documents  issued  by  authorities  of  the  Member 
States and having formal evidentiary value relating to birth, death, name, marriage, registered 
partnership, parenthood, adoption,  residence,  citizenship,  nationality,  real  estate,  legal  status 
and representation of a company or other undertaking, intellectual property rights and absence 
of  a  criminal  record.  Documents  drawn  up  by  private  persons  and  documents  issued  by 
authorities of third States are excluded from its scope.  

1.3.2 Legal effects 

This proposal is a follow-up to the 2010 Commission Green Paper concerning administrative 
formalities  which  serve  the  purpose  of  authentication  of  public  documents  between  the 
Member  States.  It  focuses  on  establishing  the  authenticity  of  public  documents,  drawing 
inspiration from the existing EU law and relevant international instruments. It is important to 
stress  that  the  proposal  does  not  address  the  issue  of  recognition  of  effects  of  public 
documents between the Member States nor does it introduce full harmonisation of all public 
documents  existing  in  the  Member  States  or  situations  in  which  they  are  needed  in  cross-
border scenarios by EU citizens and businesses. 

The  Union  multilingual  standard  forms  to  be  established  by  this  proposal  will  not  produce 
legal effects as regards the recognition of their content in the Member States where they will 
be presented. These standard forms will not prejudice the use of equivalent public documents 
drawn  up  by  authorities  of  the  issuing  Member  State.  When  used,  they  will  have  the  same 
formal  evidentiary  value  as  their  national  equivalents  as  regards  their  authenticity.  Their 
primary  purpose  will  be  the  reduction  of  the  remaining  translation  requirements  for  Union 
citizens and businesses. 

2. 

RESULTS  OF  CONSULTATIONS  WITH  THE  INTERESTED  PARTIES  AND  IMPACT 
ASSESSMENT 

An extensive consultation has taken place with the interested parties, Member States and the 
public, in particular following the adoption of the Commission Green Paper. The Commission 
has  received  altogether  a  high  number  of  contributions  from  Member  States,  national  and 
international  professional  organisations  as  well  as  from  citizens.  As  described  above,  this 
proposal relates exclusively to the first part of the Green Paper "the free movement of public 
documents". The second part regarding "the recognition of the effects of civil status records" 
is not addressed in the current proposal. 

It  results  from  the  contributions  that  the  majority  of  the  Member  States  and  of  the 
stakeholders  welcomed  the  Commission's  intention  to  abolish  the  administrative  formalities 
relating to the verification of authenticity of public documents. However, they underlined the 
need to introduce accompanying safeguards, such as the possibility to verify the authenticity 
of  public  documents  through  strengthened  EU-wide  administrative  cooperation  in  order  to 
facilitate  the  transition  from  the  current  system  to  the  new  framework  and  ensure  legal 
certainty and minimize fraud. 

The  Commission  continued  to  meet  and  consult  with  relevant  stakeholders  in  2012  to 
complete and update the contributions to the first part of the Green Paper. Meetings were held 
with,  amongst  others,  the  International  Commission  on  Civil  Status  (ICCS),  the  Hague 
Conference  on  Private  International  Law  (HCCH),  the  Council  of  the  Notariats  of  the 
European  Union  (CNUE),  the  European  Association  of  Registrars  (EVS),  the  European 
Association of Craft, Small and Medium Enterprises (UEAMPE), the European Land Registry 

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Association  (ELRA)  and  the  International  Lesbian,  Gay,  Bisexual,  Trans  and  Intersex 
Association (ILGA). 

A meeting with Member States Experts was held on 27 September 2012 to discuss a working 
paper  containing  the  main  elements  of  the  proposal.  The  Commission  continued  to  discuss 
these elements with experts from several Member States. 

The Commission has also carried out a thorough Impact Assessment which accompanies the 
proposal.  

3. 

3.1 

LEGAL ELEMENTS OF THE PROPOSAL 

Summary of the proposed action 

The  proposal  establishes  a  clear  set  of  horizontal  rules  exempting  public  documents  falling 
under  its  scope  from  legalisation  or  similar  formality  (Apostille).  In  also  foresees 
simplification of other formalities related to the cross-border acceptance of public documents, 
namely of certified copies and certified translations. In order to guarantee the authenticity of 
public  documents  which  circulate  from  one  Member  State  to  another,  it  introduces  an 
effective  and  secure  administrative  cooperation  based  on  the  Internal  Market  Information 
System  ("the  IMI"),  established  by  Regulation  (EU)  No  1024/2012  of  the  European 
Parliament and of the Council of 25 October 2012.15 The IMI includes also a functionality to 
maintain a repository of model templates of public documents used within the Single Market 
that can serve as first checking point of unfamiliar documents.  

The  proposal  also  establishes  Union  multilingual  standard  forms  concerning  birth,  death, 
marriage,  registered  partnership  and  legal  status  and  representation  of  a  company  or  other 
undertaking. In addition, with the aim to further reduce the remaining translation requirements 
for EU citizens and businesses, such Union multilingual standard forms could be established 
at  a  later  stage  for  public  documents  relating  to  name,  parenthood,  adoption,  residence, 
citizenship and nationality, real estate, intellectual property rights and absence of a criminal 
record. The Union multilingual standard forms should not be mandatory but when used they 
have  the  same  formal  evidentiary  value  as  the  simular  public  documents  drawn  up  by  the 
authorities of the issuing Member State.  

The main features of the proposal can be summarised as follows: 

3.1.1 

Subject matter and Scope (Articles 1 and 2) 

The proposal promotes the free movement of citizens and companies or other undertakings by 
dispensing  certain  public  documents  issued  by  authorities  of  the  Member  States  from  the 
accomplishment of all forms of legalisation or of similar or other formalities related to their 
acceptance in other Member States when presented to their authorities. It also provides for the 
establishment  of  Union  multilingual  standard  forms  concerning  birth,  death,  marriage, 
registered partnership and legal status and representation of a company or other undertaking. 

It covers public documents which are issued by authorities of a Member State and which have 
to be presented to authorities of another Member State. The proposal does not deal with the 
recognition of the content of public documents issued by the authorities of the Member States.  

The  proposal  concerns  situations  in  which  the  identified  public  documents  are  required  in 
cross-border  scenarios  by:  (i)  public  authorities  of  the  Member  States  or  (ii)  entities  of  the 
Member States tasked by virtue of an act or administrative decision to carry out public duties. 

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OJ L 316, 14.11.2012, p.1. 

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3.1.2  Definitions (Article 3) 

The proposal contains the  definitions of the following  terms:  'public  documents',  'authority', 
'legalisation',  'similar  formality',  'other  formality'  and  'central  authority'.  In  particular,  it 
stipulates  that  the  term  'public  documents'  means  only  documents  issued  by  authorities  of  a 
Member  State  and  having  formal  evidentiary  value  relating  to  birth,  death,  name,  marriage 
and  registered  partnership,  parenthood,  adoption,  residence,  citizenship  and  nationality,  real 
estate, legal status and representation of a company or other undertaking, intellectual property 
rights, and absence of a criminal record. 

3.1.3 

Exemption from legalisation or similar formality (Article 4) 

Under  the  proposal,  the  public  documents  originating  from  the  Member  States  and  falling 
under its scope are exempted from all forms of legalisation or similar formality foreseen by 
the  Hague  Convention  of  1961  abolishing  the  requirement  of  legalisation  for  foreign  public 
documents when presented to the authorities of other Member States, as a general principle. 

3.1.4 

Simplification of other formalities (Articles 5 and 6) 

Under the proposal, authorities cannot require parallel presentation of the original of a public 
document  and  of  its  certified  copy  issued  by  the  authorities  of  other  Member  States.  In 
addition, authorities have to accept a non-certified copy if the original document is presented 
together with such a copy and furthermore they have to accept certifications issued in other 
Member States. 

The  proposal  foresees  that  authorities  should  accept  non-certified  translations  of  public 
document issued by the authorities of other Member States. If the authorities of the Member 
State in which the public document is presented have reasonable doubt about the correctness 
or  quality  of  its  translation  in  an  individual  case,  they  may  require  a  certified  translation  of 
that document. 

3.1.5 

Request for information in case of reasonable doubt (Article 7) 

The  proposal  foresees  that  if  the  authorities  of  the  Member  State  in  which  the  public 
document  or  its  certified  copy  are  presented  have  reasonable  doubt,  which  cannot  be 
otherwise  resolved,  concerning  their  authenticity,  in  particular  as  to  the  authenticity  of  the 
signature, the capacity in which the person signing the document has acted, or the identity of 
the seal or stamp, they may submit a request for information to the relevant authorities of the 
Member State where these documents were issued. In case a particular national authority does 
not have access to the Internal Market Information System, it may request information from 
the  central  authority  of  its  Member  State  under  the  procedure  laid  down  by  that  Member 
State.  When  the  central  authority  is  unable  to  respond  to  such  request,  it  shall  transmit  the 
request  to  the  central  authority  of  the  Member  State  where  the  document  was  issued.  The 
requested authorities should reply to such requests within the shortest possible period of time 
which should not take longer than one month at maximum. 

3.1.6 

Administrative cooperation (Articles 8, 9 and 10) 

The  proposal  stipulates  that  the  Internal  Market  Information  System  should  be  used  for  the 
purposes  of  requests  for  information  in  cases  of  reasonable  doubt  about  the  authenticity  of 
public  documents  as  well  as  about  their  certified  copies.  The  Internal  Market  Information 
System  is  a  software  application  accessible  via  Internet,  developed  by  the  Commission  in 
cooperation  with  the  Member  States  in  order  to  assist  Member  States  with  the  practical 
implementation of information exchange requirements laid down in Union acts, such as in this 
Regulation. It allows collecting templates of national public documents in its repository that 

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will  also  help  the  authorities,  including  on  linguistic  aspects,  by  making  them  familiar  with 
the documents of other Member States.  

Furthermore,  the  proposal  contains  detailed  rules  concerning  the  designation,  functions  and 
meetings  of  the  central  authorities.  Among  others,  the  central  authorities  provide  and 
regularly update best practices on the prevention of fraud of public documents. 

3.1.7  Union multilingual standard forms (Articles 11, 12, 13, 14 and 15) 

The  proposal  establishes  Union  multilingual  standard  forms  in  all  official  languages 
concerning birth, death, marriage, registered partnership and legal status and representation of 
a company or other undertaking contained in its Annexes I, II, III, IV and V respectively. The 
Union  multilingual  standard  forms  will  be  available  to  citizens  and  companies  or  other 
undertakings  parallel  and  as  an  alternative  to  the  national  public  documents  on  a  voluntary 
basis and given the same formal evidentiary value as the simular public documents issued by 
the authorities of the issuing Member State. If a Union multilingual standard form has been 
established  for  a  particular  public  document,  the  authorities  of  a  Member  State  must  issue 
such form upon request in case an equivalent public  document  exists in that Member State. 
The question which authorities issue the forms falls under the national law of each Member 
State. It must be issued under the same conditions (e.g. as regard the fees) as the equivalent 
public  document  existing  in  that  Member  State.  These  standard  forms  do  not  produce  legal 
effects  as  regards  the  recognition  of  their  content  in  the  Member  States  where  they  will  be 
presented. 

Taking into account the increasing use of modern communication technologies in the area of 
public  documents,  the  Commission  will  develop  electronic  versions  of  Union  multilingual 
standard  forms  or  other  formats  suitable  for  electronic  exchange  and  will  encourage  the 
Member  States  to  make  them  available  to  Union  citizens  and  companies  or  other 
undertakings. 

The  Commission  will  develop  detailed  guidance  on  the  issuance  of  Union  multilingual 
standard forms in cooperation with central authorities of the Member States. 

3.1.8 

Relations with others instruments (Articles 16, 17 and 18) 

The  proposal  does  not  prejudice  the  application  of  Union  law  which  contains  provisions  on 
legalisation,  similar  formality  or  other  formalities  nor  the  application  of  Union  law  on 
electronic signatures and electronic identification. Finally, the proposal does not prejudice the 
use  of  other  systems  of  administrative  cooperation  established  by  Union  law  which  provide 
for  exchange  of  information  between  the  Member  States  in  specific  areas  (e.g.  CCN/CSI 
system in the area of taxation and customs). 

3.1.9 

Review (Article 21) 

The  Commission  should  evaluate  the  application  of  the  Regulation  every  three  years  and 
prepare a report, accompanied by proposals for amendments. In this context, the Commission 
should  in  particular  consider  if  the  scope  of  the  Regulation  should  be  extended  to  further 
categories  of  public  documents.  In  addition,  the  Commission  should  reflect  the  benefits  of 
proposing  of  further  Union  multilingual  standard  for  public  documents  relating  to  name, 
parenthood, adoption, residence, citizenship and nationality, real estate, intellectual property 
rights and absence of a criminal record, or to categories falling under the potentially extended 
scope. 

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3.2 

Legal basis 

This proposal is based on Article 21(2) TFEU which empowers the European Parliament and 
the Council to adopt provisions with a view to facilitating the exercise of the rights of Union 
citizens  to  move  and  reside  freely  within  the  territory  of  the  Member  States,  subject  to  the 
limitations and conditions laid down in the Treaties and by the measures adopted to give them 
effect. Administrative obstacles to the cross-border use and acceptance of public documents 
have a direct impact on the free movement of citizens. Thus, removing these obstacles would 
facilitate the exercise of the free movement of citizens as foreseen in Article 21(2) TFEU.  

This  Article  is  combined  with  Article  114(1)  TFEU  which  empowers  the  European 
Parliament and the Council to adopt measures for the approximation of the provisions which 
have as their object the establishment and functionning of the internal market. Administrative 
obstacles to the cross-border use and acceptance of public documents have a direct impact on 
the full enjoyment of the internal market freedoms of EU businesses as described in Article 
26(2)  TFEU  and  referred  to  in  Article  114(1)  TFEU.  It  is  therefore  the  suitable 
complementary legal basis to cover public documents used by EU businesses in cross-border 
scenarios within the internal market. 

The measures provided for in Article 21(2) and Article 114(1) TFEU are adopted by means of 
the  ordinary  legislative  procedure  laid  down  in  Article  294  TFEU,  and  after  consulting  the 
Economic and Social Committee as regards measures foreseen under Article 114(1) TFEU. 

A Regulation appears to be the most appropriate legislative form of the proposal, taking into 
account both the problems and objectives identified.  

3.3 

Subsidiarity and Proportionality 

3.3.1. 

Subsidiarity principle 

This proposal complies with the requirements of subsidiarity. 

The problems outlined above and in the Impact Assessment accompanying this proposal have 
a clear cross-border dimension and cannot by their nature be properly dealt with at the level of 
the  Member  States.  Any  unilateral  action  by  the  Member  States  would  run  counter  to  the 
objective of legal certainty and predictability for citizens and economic operators and would 
further increase the existing legislative patchwork. In addition, the Member States are unable 
to offer effective solutions to the relating challenges due to their EU dimension. An EU level 
action  would  help  Union  citizens  and  businesses  to  use  different  categories  of  public 
documents in cross-border situations without disproportionate and burdensome administrative 
formalities. For these reasons, an EU action would ensure higher efficiency. The adoption of a 
directly  applicable  simplifying  measure  containing  horizontal  principles  on  the  free 
circulation  of  public  documents  between  the  Member  States  as  well  as  the  establishment  of 
Union multilingual standard forms demonstrate the clear added value of such an action.  

3.3.2.  Proportionality principle 

The proposal complies with the principle of proportionality in that it is strictly limited to what 
is necessary to achieve its objectives. It does not try to harmonise the public documents of the 
Member States or rules governing their circulation within the EU. The proposal focuses only 
on  the  abolition  or  simplification  of  the  identified  administrative  formalities,  with  the 
necessary  accompanying  elements  to  enable  the  verification  of  authenticity  of  public 
documents in cases of reasonable doubt.  

The accompanying Impact Assessment demonstrates that the benefits of the key elements of 
this proposal outweigh the costs and that the proposed measures are proportionate. 

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3.4 

Impact on Fundamental Rights 

In  accordance  with  the  Strategy  for  the  effective  implementation  of  the  Charter  of 
Fundamental Rights by the European Union16, the Commission has ensured that the proposal 
complies with the rights set out in the Charter and more importantly, that it further promotes 
their application. In this respect, the proposal in particular: 

• 

• 

• 

addresses  the  indirect  discrimination  of  nationals  of  other  Member  States  in 
comparison  with  own  nationals  since  public  documents  emanating  from  other 
Member  States  would  no  longer  require  additional  administrative  formalities  as 
compared to identical or equivalent 'domestic' documents that are more often used by 
own nationals (Article 18 TFEU);  

promotes  the  right  to  move  and  reside  freely  within  the  territory  of  the  Member 
States,  to  seek  employment,  to  exercise  the  right  of  establishment  and  to  provide 
services  or  condut  business  in  other  Member  States  (Articles  45,  15  and  16  of  the 
Charter); 

postively impacts on the right to respect for private and family life, the right to marry 
and found a family, the right to property as well as on the rights of the child (Articles 
7, 9, 17 and 24 of the Charter).  

The  Commission  has  also  verified  that  the  proposal  fully  complies  with  Article  8  of  the 
Charter guaranteeing the right to the protection of personal data, in particular as regards the 
exchange  and  transmission  of  data  under  the  proposed  administrative  cooperation  based  on 
the Internal Market Information System. 

The  fundamental  rights  assessment  is  described  in  detail  in  the  Impact  Assessment 
accompanying this proposal. 

4. 

BUDGETARY IMPLICATION  

4.1. 

Budgetary impact 

The only minor costs expected for the EU budget relate to training activities and to meetings. 
The  Internal  Market  Information  System  is  flexible  and  can  accommodate  any  national 
administrative structure (centralised, fully decentralised or in between) and its use generates 
no IT costs for the Member States. The Internal Market Information System works currently 
with  ca.  13  000  registered  users  in  several  legislative  areas  (professional  qualifications, 
services,  SOLVIT  case  handling,  posting  of  workers,  cash  in  transit  and  patients'  rights). 
Setting-up  a  new  IMI  module  to  support  the  administrative  cooperation  foreseen  by  this 
proposal will not require any new costs and can be covered by the generic workflows which 
have  already  been  developed  (e.g.  software  development,  translation  functionalities, 
maintenance  of  the  system,  support  services,  etc.).  Consequently,  there  will  be  no  need  to 
establish new specific server for public documents.  
Adding of new users to the Internal Market Information System after the application of this 
Regulation could be handled within the capacity of the current IMI infrastructure. As regards 
potential  training  costs  under  this  proposal,  these  will  be  covered  by  a  cost-sharing  model 
including the contribution of the Commission's DG Justice. It is estimated that the total one-
shot  costs  for  the  necessary  training  activities  on  the  Internal  Market  Information  System 
related exclusively to this proposal would be around 50 000 EUR.  

16 

Communication from the Commission, COM(2010) 573 of 19.10.2010. 

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4.2. 

Simplification 

Simplification  of  the  identified  administrative  formalities  would  greatly  facilitate  the  life  of 
Union  citizens  and  businesses  (in  particular  SMEs)  when  using  public  documents  in  cross-
border situations.  

The  proposal  is  a  simplification  measure  of  a  horizontal  nature.  The  abolition  of  the 
disproportinate and burdensome administrative formalities proving the authenticity of various 
public documents will facilitate and enhance the exercise of the Union citizens' right to free 
movement  within  the  EU  and  the  businesses'  (in  particular  SMEs')  right  to  freedom  of 
establishment and freedom to provide services within the internal market.  

The administrative cooperation based on the Internal Market Information System will support 
requests for information in cases of reasonable doubt and the implementation of the new rules. 
Authorities  will  benefit  from  its  existing  functionalities,  including  the  provision  of  a 
multilingual system for communications, pre-translated and standard questions and answers as 
well as from a repository of templates of public documents used within the internal market. 
The  exchange  of  information  and  documents  by  electronic  means  will  allow  efficient  and 
secure exhanges of electronic versions of public documents.  

Finally,  the  Union  multilingual  standard  forms  concerning  birth,  death,  marriage,  registered 
partnership and legal status of a company will reduce the remaining translation requirements 
of  Union  citizens  and  businesses,  with  a  beneficial  impact  on  the  cross-border  use  of  the 
documents  concerned.  This  positive  effect  can  be  further  increased  in  the  future  by 
considering similar Union multilingual standard forms for additional public documents used 
frequently by Union citizens and businesses. 

4.3. 

Consistency with other Union policies 

This proposal is part of the Commission's efforts to dismantle the obstacles faced by Union 
citizens  in  their  daily  lives  when  exercising  the  rights  confered  on  them  by  Union  law,  as 
outlined  in  the  2010  EU  Citizenship  Report,  and  at  the  same  time  to  facilitate  cross-border 
activites of EU businesses (in particular SMEs) in the internal market. 

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2013/0119 (COD) 

Proposal for a 

REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL 

on promoting the free movement of citizens and businesses by simplifying the 
acceptance of certain public documents in the European Union and amending 
Regulation (EU) No 1024/2012  

THE EUROPEAN PARLIAMENT AND THE COUNCIL OF THE EUROPEAN UNION, 

Having  regard  to  the  Treaty  on  the  Functioning  of  the  European  Union,  and  in  particular 
Article 21(2) and Article 114(1) thereof,  

Having regard to the proposal from the European Commission, 

After transmission of the draft legislative act to the national parliaments, 
Having regard to the opinion of the Economic and Social Committee17,  

Acting in accordance with the ordinary legislative procedure, 

Whereas: 

(1) 

(2) 

(3) 

(4) 

The  Union  has  set  itself  the  objective  of  maintaining  and  developing  an  area  of 
freedom, security and justice without internal frontiers, in which the free movement of 
persons  is  ensured.  The  Union  has  also  set  itself  the  objective  of  establishing  and 
ensuring  the  functioning  of  the  internal  market.  In  order  for  Union  citizens  and 
companies  or  other  undertakings  to  enjoy  their  right  to  free  movement  within  the 
internal  market,  the  Union  should  adopt  concrete  measures  simplifying  the  existing 
administrative  formalities  related  to  the  cross-border  acceptance  of  certain  public 
documents. 

Legalisation  and  Apostille  are  administrative  formalities  which  must  currently  be 
fulfilled  in  order  for  a  public  document  issued  in  one  Member  State  to  be  used  for 
official purposes in another Member State. 

They  are  outdated  and  disproportionate  mechanisms  to  establish  the  authenticity  of 
public documents. A  simpler  framework should be put in place. At the same time, a 
more effective mechanism for administrative cooperation between the Member States 
should be available where there is reasonable doubt as to the authenticity of a public 
document. That mechanism should strengthen mutual trust between the Member States 
within the internal market.  

The  authentication  of  public  documents  between  the  Member  States  is  governed  by 
various international conventions and agreements. Those conventions and agreements 
predate  the  establishment  of  administrative  and  judicial  cooperation  at  Union  level, 
including  the  adoption  of  sectorial  Union  law  instruments  addressing  the  issue  of 
cross-border  acceptance  of  specific  public  documents.  In  any  case,  the  requirements 
imposed by those instruments can be burdensome for citizens and companies or other 
undertakings and do not provide for satisfactory solutions for an easier acceptance of 
public documents between the Member States. 

17 

OJ C , , p. . 

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(5) 

(6) 

(7) 

(8) 

(9) 

(10) 

The scope of this Regulation should cover public documents drawn up by authorities 
of  the  Member  States  and  having  formal  evidentiary  value  relating  to  birth,  death, 
name, marriage or registered partnership, parenthood, adoption, residence, citizenship, 
nationality,  real  estate,  legal  status  and  representation  of  a  company  or  other 
undertaking, 
intellectual  property  rights  and  absence  of  a  criminal  record. 
Simplification of the acceptance of these categories of public documents between the 
Member  States  should  bring  tangible  benefits  to  Union  citizens  and  companies  or 
other  undertakings.  Because  of  their  different  legal  nature,  documents  drawn  up  by 
private persons should be excluded from its scope. Documents drawn up by authorities 
of third countries should likewise fall outside the scope of this Regulation. 

The aim of this Regulation is not to change the substantive law of the Member States 
relating to birth, death, name, marriage, registered partnership, parenthood, adoption, 
residence,  citizenship  or  nationality,  real  estate,  legal  status  of  a  company  or  other 
undertaking, intellectual property rights or absence of a criminal record. 

In  order  to  promote  the  free  movement  of  citizens  and  companies  or  other 
undertakings  in  the  Union,  the  identified  categories  of  public  documents  should  be 
exempted from all forms of legalisation or similar formality.  

Other formalities related to the cross-border circulation of public documents, namely 
the  requirement  to  provide  certified  copies  and  certified  translations  should  also  be 
simplified  to  further  facilitate  the  acceptance  of  public  documents  between  the 
Member States.  

Appropriate  safeguards  for  the  prevention  of  fraud  and  forgery  of  public  documents 
circulating between the Member States should be established.  

In  order  to  allow  for  fast  and  secure  cross-border  information  exchanges  and  to 
this  Regulation  should  establish  administrative 
facilitate  mutual  assistance, 
cooperation  between  the  authorities  designated  by  the  Member  States.  That 
administrative cooperation should be based on the Internal Market Information System 
("the IMI"), established by Regulation (EU) No 1024/2012 of the European Parliament 
and of the Council of 25 October 2012.18 

(11)  Regulation  (EU)  No  1024/2012  should  therefore  be  amended  in  order  to  add  this 
Regulation  to  the  list  of  provisions  that  are  implemented  by  means  of  the  Internal 
Market Information System.  

(12)  The authorities of a Member State in which a public document or its certified copy is 
presented should have the possibility to submit requests for information to the relevant 
authorities of the Member State  where  these documents were issued, either by using 
the Internal Market Information System directly, or by contacting the central authority 
of  their  Member  State,  when  they  have  reasonable  doubt  about  the  authenticity  of 
these documents. The same possibility should be given to entities authorised by virtue 
of  an  act  or  an  administrative  decision  to  carry  out  public  duties.  The  requested 
authorities  should  reply  to  such  requests  within  the  shortest  possible  period  of  time 
and in any case not exceeding one month. If the reply of the requested authorities does 
not  confirm  the  authenticity  of  the  public  document  or  of  its  certified  copy,  the 
requesting authority should not be obliged to accept them. 

(13)  The  authorities  should  benefit  from  the  available  IMI  functionalities,  including  the 
provision of a multilingual system for communications, the use of pre-translated and 

18 

OJ L 316, 14.11.2012, p. 1.  

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standard  questions  and  answers  as  well  as  from  a  repository  of  templates  of  public 
documents used within the internal market. 

(14)  The central authorities of the Member States should  provide assistance in relation to 
requests  for  information,  in  particular  to  transmit  and  receive  such  requests  and  to 
supply all the information needed in respect of those requests.  

(15)  The  central  authorities  should  take  any  other  measures  necessary  to  facilitate  the 
application of this Regulation, in particular to exchange best practices concerning the 
acceptance of public documents between the Member States, to provide and regularly 
update  best  practices  on  the  prevention  of  fraud  of  public  documents  and  on  the 
promotion  of  the  use  of  electronic  versions  of  public  documents.  They  should  also 
establish templates of national public documents through the repository in the Internal 
Market Information System. For this purpose, the European Judicial Network in civil 
and commercial matters established by Decision 2001/470/EC19 should be used.  

(16)  Union  multilingual  standard  forms  should  be  established  in  all  official  languages  of 
the  Union  for  public  documents  relating  to  birth,  death,  marriage,  registered 
partnership and legal status and representation of a company or other undertaking in 
order  to  avoid  the  need  for  Union  citizens  and  companies  or  other  undertakings  to 
produce translations in cases where they would otherwise be required.  

(17)  Union  multilingual  standard  forms  should  be  issued  upon  request  to  citizens  and 
companies  or  other  undertakings  entitled  to  receive  the  equivalent  public  documents 
existing  in  the  issuing  Member  State  and  under  the  same  conditions.  The  standard 
forms  should  have  the  same  formal  evidentiary  value  as  the  equivalent  public 
documents drawn up by the authorities of the issuing Member State, leaving the choice 
to Union citizens and companies or other undertakings in each individual case to use 
them or the equivalent national documents. Union multilingual standard forms should 
not  produce  legal  effects  as  regards  the  recognition  of  their  content  in  the  Member 
States where they are presented. The Commission should develop detailed guidance on 
their use, by associating central authorities for that purpose. 

(18) 

In order to allow for the use of modern communication technologies, the Commission 
should  develop  electronic  versions  of  Union  multilingual  standard  forms  or  other 
formats suitable for electronic exchanges.  

(19)  The  relation  between  this  Regulation  and  existing  Union  law  should  be  clarified.  In 
that regard, this Regulation should not prejudice the application of Union law which 
contains provisions on legalisation, similar formality or other formalities, but it should 
complement it. This Regulation should also not prejudice the application of Union law 
on  electronic  signatures  and  electronic  identification.  Finally,  this  Regulation  should 
not  prejudice  the  use  of  other  systems  of  administrative  cooperation  established  by 
Union law which provide for exchange of information between the Member States in 
specific areas. This Regulation can be applied in synergy with such specific systems. 

(20)  Consistency  with  the  general  objectives  of  this  Regulation  requires  that,  as  between 
the Member States, it should take precedence over bilateral or multilateral conventions 
to which the Member States are party and which concern matters covered by it. 

(21)  To  facilitate  the  application  of  this  Regulation,  Member  States  should  provide  the 
Commission  with  the  contact  details  of  their  central  authorities.  That  information 

19 

OJ L 174, 27.6.2001, p. 25. 

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should  be  made  available  to  the  public  in  particular  through  the  European  Judicial 
Network in civil and commercial matters.  

(22)  This Regulation respects the fundamental rights and observes the principles recognised 
by the Charter of Fundamental Rights of the European Union, in particular the right to 
respect  for  private  and  family  life  (Article  7),  the  right  to  the  protection  of  personal 
data  (Article  8),  the  right  to  marry  and  found  a  family  (Article  9),  the  freedom  to 
choose  an  occupation  and  engage  in  work  (Article  15),  the  freedom  to  conduct  a 
business (Article 16) and the freedom of movement and of residence (Article 45). This 
Regulation should be applied in accordance with those rights and principles. 

(23)  Directive 95/46/EC of the European Parliament and of the Council of 24 October 1995 
on the protection of individuals with regard to the processing of personal data and on 
the free movement of such data20 governs the processing of personal data carried out 
in the Member States in the context of this Regulation and under the supervision of the 
public  independent  authorities  designated  by  the  Member  States.  Any  exchange  or 
transmission  of  information  and  documents  by  the  Member  States  authorities  should 
be  in  accordance  with  Directive  95/46/EC.  Furthermore,  such  exchanges  and 
transmissions should serve the specific purpose of verifying the authenticity of public 
documents  by  authorities  through  the  Internal  Market  Information  System  and  only 
within the sphere of their competences in each individual case. 

(24)  Since the objectives of this Regulation cannot be sufficiently achieved by the Member 
States  and  can  be  better  achieved  at  Union  level,  the  Union  may  adopt  measures  in 
accordance  with  the  principle  of  subsidiarity as  set  out  in  Article  5  of  the  Treaty  on 
European Union. In accordance with the principle of proportionality, as set out in that 
Article, this Regulation does not go beyond what is necessary in order to achieve that 
objective, 

HAVE ADOPTED THIS REGULATION: 

Chapter I 
Subject matter, scope and definitions 

Article 1 
Subject matter  

This  Regulation  provides  for  a  dispensation  from  legalisation  or  similar  formality  and  for  a 
simplification of other formalities related to the acceptance of certain public documents issued 
by authorities of the Member States.  

It  also  establishes  Union  multilingual  standard  forms  concerning  birth,  death,  marriage,  
registered partnership and legal status and representation of a company or other undertaking.  

Article 2 
Scope  

This  Regulation  applies  to  the  acceptance  of  public  documents  which  have  to  be 
presented to the authorities of another Member State. 

This Regulation does not apply to the recognition of the content of public documents 
issued by the authorities of other Member States. 

OJ L 281, 23.11.1995, p. 319.  

1. 

2. 

20 

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Article 3 
Definitions 

For the purposes of this Regulation: 

(1) 

"public  documents"  means  documents  issued  by  authorities  of  a  Member  State  and 
having formal evidentiary value relating to: 

(a) 

birth;  

(b)  death;  

(c) 

name;  

(d)  marriage and registered partnership; 

(e) 

(f) 

(g) 

(h) 

(i) 

(j) 

parenthood; 

adoption; 

residence; 

citizenship and nationality; 

real estate; 

legal status and representation of a company or other undertaking; 

(k) 

intellectual property rights; 

(l) 

absence of a criminal record;  

(2) 

(3) 

(4) 

(5) 

(6) 

"authority" means a public authority of a Member State or entity authorised by virtue 
of an act or an administrative decision to carry out public duties;  

"legalisation" means the formal procedure for certifying the authenticity of a public 
office holder's signature, the capacity in which the person signing the document has 
acted and, where appropriate, the identity of the seal or stamp which it bears;  

"similar  formality"  means  the  addition  of  the  certificate  foreseen  by  the  Hague 
Convention  of  1961  abolishing  the  requirement  of  legalisation  for  foreign  public 
documents; 

"other formality" means the issuance of certified copies and certified translations of 
public documents; 

"central  authority"  means  the  authority  which  has  been  designated  in  accordance 
with Article 9 by the Member States to fulfil functions relating to the application of 
this Regulation.  

Chapter II 
Exemption from legalisation, 
simplification of other formalities and requests for information 

Article 4 
Exemption from legalisation and similar formality  

Public documents shall be exempted from all forms of legalisation and similar formality.  

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Article 5 
Certified copies and originals of public documents 

1. 

2. 

Authorities  shall  not  require  parallel  presentation  of  the  original  of  a  public 
document and of its certified copy issued by the authorities of other Member States.  

Where  the  original  of  a  public  document  issued  by  the  authorities  of  one  Member 
State is presented together with its copy, the authorities of the other Member States 
shall accept such copy without certification. 

3. 

Authorities shall accept certified copies which were issued in other Member States.  

Article 6 
Non-certified translations 

1. 

2. 

1. 

Authorities shall accept non-certified translations of public documents issued by the 
authorities of other Member States.  

Where  an  authority  has  reasonable  doubt  as  to  the  correctness  or  quality  of  the 
translation of a public document presented to it in an individual case, it may require a 
certified translation of that public document. In such a case, the authority shall accept 
certified translations established in other Member States.  

Article 7 
Request for information in case of reasonable doubt  

Where the authorities of a Member State in which a public document or its certified 
copy  is  presented  have  reasonable  doubt  as  to  their  authenticity,  which  cannot  be 
otherwise  resolved,  they  may  submit  a  request  for  information  to  the  relevant 
authorities of the Member State where these documents were issued, either by using 
the  Internal  Market  Information  System  referred  in  Article  8  directly,  or  by 
contacting the central authority of their Member State.  

2. 

The reasonable doubt referred to in paragraph 1 may relate, in particular, to:  

(a) 

the authenticity of the signature,  

(b) 

the capacity in which the person signing the document has acted,  

(c) 

the identity of the seal or stamp.  

3. 

4. 

5. 

6. 

Requests for information shall set out the grounds on which they are based in each 
individual  case.  Those  grounds  shall  be  directly  related  to  the  circumstances  of  the 
case and shall not rely on general considerations. 

Requests  for  information  shall  be  accompanied  by  a  scanned  copy  of  the  public 
document  concerned  or  of  its  certified  copy.  The  requests  and  any  replies  to  those 
requests shall not be subject to any tax, duty or charge. 

The authorities shall reply to such requests within the shortest possible period of time 
and in any case not exceeding one month. 

If  the  reply  of  the  authorities  to  the  requests  for  information  does  not  confirm  the 
authenticity of the public document or of its certified copy, the requesting authority 
shall not be obliged to accept them. 

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Chapter III 
Administrative cooperation 

Article 8 
Internal Market Information System 

The Internal Market Information System established by Regulation (EU) No 1024/2012 shall 
be used for the purposes of Article 7.  

1. 

2. 

3. 

1. 

2. 

Article 9 
Designation of central authorities 

Each Member State shall designate at least one central authority. 

Where  a  Member  State  has  appointed  more  than  one  central  authority,  it  shall 
designate  the  central  authority  to  which  any  communication  may  be  addressed  for 
transmission to the appropriate central authority within that Member State.  

The designation of the one or more central authorities and their contact details shall 
be  communicated  by  each  Member  State  to  the  Commission  in  accordance  with 
Article 20.  

Article 10 
Functions of central authorities 

The central authorities shall provide assistance in relation to requests for information 
pursuant to Article 7, and shall in particular: 

(a) 

transmit and receive such requests; 

(b) 

supply all the information needed in respect of those requests. 

The  central  authorities  shall  take  any  other  measures  necessary  to  facilitate  the 
application of this Regulation, and shall in particular:  

(a) 

exchange  best  practices  concerning  the  acceptance  of  public  documents 
between the Member States; 

(b)  provide and regularly update best practices on the prevention of fraud of public 

documents, certified copies and certified translations;  

(c) 

(d) 

provide  and  regularly  update  best  practices  on  the  promotion  of  the  use  of 
electronic versions of public documents; 

establish templates of public documents through the repository in the Internal 
Market Information System. 

3. 

For  the  purpose  of  paragraph  2,  the  European  Judicial  Network  in  civil  and 
commercial matters established by Decision 2001/470/EC shall be used.  

EN 

19 

   EN 

 
Chapter IV 
Union multilingual standard forms  

Article 11 
Union multilingual standard forms concerning birth, death, marriage, registered partnership 
and legal status and representation of a company or other undertaking  

Union  multilingual  standard  forms  concerning  birth,  death,  marriage,  registered  partnership 
and legal status and representation of a company or other undertaking are hereby established.  

Those Union multilingual standard forms shall be as set out in the Annexes. 

Article 12 
Issuance of Union multilingual standard forms 

1. 

2. 

3. 

4. 

Union  multilingual  standard  forms  shall  be  made  available  by  the  authorities  of  a 
Member  State  to  citizens  and  companies  or  other  undertakings  as  an  alternative  to 
equivalent public documents existing in that Member State. 

Union  multilingual  standard  forms  shall  be  issued  upon  request  to  citizens  and 
companies or other undertakings entitled to receive the equivalent public documents 
existing in the issuing Member State and under the same conditions.  

The authorities of a Member State shall issue a Union multilingual standard form if 
an  equivalent  public  document  exists  in  that  Member  State.  Union  multilingual 
standard  forms  shall  be  issued  regardless  of  the  denomination  of  equivalent  public 
documents in that Member State.  

Union  multilingual  standard  forms  shall  bear  their  date  of  issue  as  well  as  the 
signature and seal of the issuing authority. 

Article 13 
Guidance on the use of Union multilingual standard forms  

The Commission shall develop detailed guidance on the use of Union multilingual standard 
forms  and  shall  associate  central  authorities  for  that  purpose  by  the  means  referred  to  in 
Article 10. 

Article 14 
Electronic versions of Union multilingual standard forms 

The  Commission  shall  develop  electronic  versions  of  Union  multilingual  standard  forms  or 
other formats suitable for electronic exchanges.  

Article 15 
Use and acceptance of Union multilingual standard forms 

1. 

2. 

Union  multilingual  standard  forms  shall  have  the  same  formal  evidentiary  value  as 
the  equivalent  public  documents  issued  by  the  authorities  of  the  issuing  Member 
State. 

Notwithstanding  paragraph  1,  Union  multilingual  standard  forms  shall  not  produce 
legal  effects  as  regards  the  recognition  of  their  content  when  they  are  presented  in 
another Member State than the Member State where they were issued. 

EN 

20 

   EN 

 
3. 

4. 

1. 

2. 

3. 

Union  multilingual  standard  forms  shall  be  accepted  by  the  authorities  of  the 
Member States where they are presented without legalisation or similar formality.  

The use of Union multilingual standard forms shall not be mandatory and shall not 
prejudice the use of equivalent public documents issued by authorities of the issuing 
Member State, or of other public documents or means of evidence. 

Chapter V 
Relations with other instruments 

Article 16 
Relations with other provisions of Union law 

This  Regulation  shall  not  prejudice  the  application  of  Union  law  which  contains 
provisions on legalisation, similar formality, other formalities, but shall complement 
it. 

This Regulation  shall also  not prejudice the application  of Union law on electronic 
signatures and electronic identification.  

This  Regulation  shall  not  prejudice  the  use  of  other  systems  of  administrative 
cooperation  established  by  Union  law  which  provide  for  exchange  of  information 
between the Member States in specific areas. 

Article 17 
Amendment to Regulation (EU) No 1024/2012 

In the Annex to Regulation (EU) No 1024/2012, the following point 6 is added:  

"6.  Regulation  (EU)  No  …*  Regulation  of  the  European  Parliament  and  of  the  Council  on 
promoting  the  free  movement  of  citizens  and  businesses  by  simplifying  of  certain  public 
documents in the European Union and amending Regulation (EU) No 1024/2012: Article 7." 

_____________ 

* 

OJ L .., …, p. ." 

Article 18 
Relations with existing international conventions 

1. 

2. 

This Regulation shall not affect the application of international conventions to which 
one or more Member States are party at the time of adoption of this Regulation and 
which concern matters covered by this Regulation. 

Notwithstanding  paragraph 1,  this  Regulation  shall,  as  between  the  Member  States, 
take precedence over conventions concluded by them in so far as such conventions 
concern matters governed by this Regulation. 

EN 

21 

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Chapter VI 
General and final provisions 

Article 19  
Data protection  

The exchange and transmission of information and documents by the Member States pursuant 
to  this  Regulation  shall  serve  the  specific  purpose  of  making  it  possible  to  verify  the 
authenticity of public  documents  by the authorities through the Internal Market Information 
System and only within the sphere of their competences in each individual case. 

1. 

2. 

1. 

2. 

Article 20 
Information on central authorities and contact details 

By …21, the Member States shall communicate to the Commission the designation of 
one  or  more  central  authorities  and  their  contact  details  referred  to  in  Article  9(3). 
The Member States shall inform the Commission of any subsequent changes to that 
information. 

The  Commission  shall  make  all  information  referred  to  in  paragraph  1  publicly 
available through any appropriate means, in particular through the European Judicial 
Network in civil and commercial matters.  

Article 21 
Review 

By ……22, and at the latest every three years thereafter, the Commission shall submit 
to the European Parliament, the Council and the Economic and Social Committee a 
report on the application of this Regulation, including an evaluation of any practical 
experiences relating to the cooperation between central authorities. That report shall 
also contain an assessment of needs for 

(a) 

(b) 

extension of the scope of this Regulation to public documents relating to other 
categories than defined in Article 3 paragraph 1 points (a) – (l); 

establishment  of  Union  multilingual  standard  forms  relating  to  parenthood, 
adoption,  residence,  citizenship  and  nationality,  real  estate,  intellectual 
property rights and absence of a criminal record; 

(c) 

in case of extension of the scope referred in point (a), establishment of Union 
multilingual standard forms relating to other categories of public documents. 

The report shall be accompanied, where appropriate, by proposals for adaptations, in 
particular  as  regards  the  extension  of  the  scope  of  this  Regulation  to  public 
documents  relating  to  new  categories  as  referred  in  paragraph  1  point  (a)  or  the 
establishment of new Union multilingual standard forms or modification of existing 
ones, as referred in paragraph 1 points (b) and (c). 

21 
22 

OJ: please insert the date: six months before the date of application of this Regulation. 
OJ: please insert the date: three years after the date of application of this Regulation. 

EN 

22 

   EN 

 
                                                 
Article 22 
Entry into force 

This Regulation shall enter into force on the twentieth day following that of its publication in 
the Official Journal of the European Union. 
It shall apply from….23, with the exception of Article 20, which shall apply from...24 

This Regulation shall be binding in its entirety and directly applicable in all Member States. 

Done at Brussels,  

For the European Parliament 
The President 

For the Council 
The President 

23 
24 

OJ: please insert the date: one year after the entry into force of this Regulation. 
OJ: please insert the date: six months before the date of application of this Regulation. 

EN 

23 

   EN 

 
                                                 
 
 
 Annex I 

EUROPEAN UNION  
MULTILINGUAL STANDARD FORM CONCERNING 
BIRTH 

Article 11 of Regulation (EU) [Add number and title of this Regulation]  

1 MEMBER STATE:

2

ISSUING AUTHORITY

EU MULTILINGUAL STANDARD FORM CONCERNING BIRTH

3

4

5

6

DATE AND PLACE OF BIRTH

NAME

FORENAME(S)

7 SEX
5 NAME
6 FORENAME(S)
10

OTHER PARTICULARS OF THE REGISTRATION

Da Mo

Ye

l_l_l

l_l_l

l_l_l_l_l

8

FATHER

9 MOTHER

11

DATE OF ISSUE,                                                                 
SIGNATURE, SEAL

Da Mo
l_l_l
l_l_l

Ye
l_l_l_l_l

Legal note: 
This EU multilingual standard form is made available by the authorities of the issuing Member 
State  and  may  be  requested  alternatively  to  the  equivalent  public  document  existing  in  that  Member  State.  It 
shall not prejudice the use of an equivalent national public document drawn up by the authorities of the issuing 
Member State. It shall have the same formal evidentiary value as the national equivalent of the issuing Member 
State, and it shall be used without prejudice to the substantive law of the Member States relating to birth. 

SYMBOLS / SYMBOLES / ZEICHEN / СИМВОЛИ / SÍMBOLOS / SYMBOLY / SYMBOLER / 
SÜMBOLID / ΣΥΜΒΟΛΑ / NODA / SIMBOLI / APZĪMĒJUMI / SIMBOLIAI / 
JELMAGYARÁZAT / SIMBOLI / AFKORTINGEN / SKRÓT / SÍMBOLOS / SIMBOLURI / 
SYMBOLY / KRATICE / SYMBOLIT / FÖRKLARINGAR 
- Da: Day / Jour / Tag / ден / Día / Den / Dag / Päev / Ημέρα / Lá / Giorno / diena / diena / Nap / Jum / 
dag / dzień / Dia / Ziua / Deň / Dan / Päivä / Dag 
- Mo: Month / Mois / Monat / месец / Mes / Měsíc / Måned / Kuu / Μήνας / Mí / Mese / mēnesis / 
mėnuo / Hónap / Xahar / maand / miesiąc / Mês / Luna / Mesiac / Mesec / Kuukausi / Månad 
- Ye: Year / Année / Jahr / година / Año / Rok / År / Aasta / Έτος / Bliain / Anno / gads / metai / Év / 
Sena / jaar / rok / Ano / Anul / Rok / Leto / Vuosi / År 
- M: Masculine / Masculin / Männlich / мъжки / Masculino / Mužské / Mand / Mees / Άρρεν / Fireann 
/ Maschile / Vīrietis / Vyras / Férfi / Maskil / man / mężczyzna / Masculino / Masculin / Muž / Moški / 
Mies / Manligt 
- F: Feminine / Féminin / Weiblich / женски / Femenino / Ženské / Kvinde / Naine / Θήλυ / Baineann 
/ Femminile / Sieviete / Moteris / Nő / Femminil / vrouw / kobieta / Feminino / Feminin / Žena / 
Ženska / Nainen / Kvinnligt 

EN 

24 

   EN 

 
 
  
 
- Mar : Marriage / Mariage / Eheschlieβung / брак / Matrimonio / Manželství / Gift / Abielu / Γάμος / 
Pósadh / Matrimonio / Laulība / Santuoka / Házasság / Żwieġ / huwelijk / związek małżeński / 
Casamento / Căsătorie / Manželstvo / Zakonska zveza / Avioliitto / Giftermål 
- Reg: Registered Partnership / Partenariat enregistré / Eingetragene Partnerschaft / регистрирано 
партньорство / Unión registrada / Registrované partnerství / Registreret partnerskab / Registreeritud 
partnerlus / Καταχωρισμένη συμβίωση / Páirtnéireacht Chláraithe / Unione registrata / Reģistrētas 
partnerattiecības / Registruota partnerystė / Bejegyzett élettársi kapcsolat / Unjoni Rreġistrata / 
geregistreerd partnerschap / zarejestrowany związek partnerski / Parceria registada / Parteneriat 
înregistrat / Registrované partnerstvo / Registrirana partnerska skupnost / Rekisteröity parisuhde / 
Registrerat partnerskap 
- Ls : Legal separation / Séparation de corps / Trennung ohne Auflösung des Ehebandes / законна 
раздяла / Separación judicial / Rozluka / Separeret / Lahuselu / Δικαστικός χωρισμός / Scaradh 
Dlíthiúil / Separazione personale / Laulāto atšķiršana / Gyvenimas skyrium (separacija) / Különválás / 
Separazzjoni legali / scheiding van tafel en bed / separacja prawna / Separação legal / Separare de 
drept / Súdna rozluka / Prenehanje življenjske skupnosti / Asumusero / Hemskillnad 
- Div: Divorce / Divorce / Scheidung / развод / Divorcio / Rozvod / Skilt / Lahutus / Διαζύγιο / 
Colscaradh / Divorzio / Laulības šķiršana / Santuokos nutraukimas / Házasság felbontása / Divorzju / 
echtscheiding / rozwód / Divórcio / Divorț / Rozvod / Razveza zakonske zveze / Avioero / Skilsmässa 
- A: Annulment / Annulation / Nichtigerklärung / унищожаване / Anulación / Zrušení / Ophævelse af 
ægteskab / Tühistamine / Ακύρωση / Neamhniú pósta / Annullamento / Laulības atzīšana par neesošu / 
Pripažinimas negaliojančia / Érvénytelenítés / Annullament / nietigverklaring / anulowanie / Anulação 
/ Anulare / Anulovanie / Razveljavitev zakonske zveze / Mitätöinti / Annullering 
- D: Death / Décès / Tod / смърт / Defunción / Úmrtí / Død / Surm / Θάνατος / Bás / Decesso / Nāve / 
Mirtis / Halál / Mewt / overlijden / zgon / Óbito / Deces / Úmrtie / Smrt / Kuolema / Dödsfall 
- Dh: Death of the husband / Décès du mari / Tod des Ehemanns / смърт на съпруга / Defunción del 
esposo / Úmrtí manžela / Ægtefælles (mand) død / Abikaasa surm (M) / Θάνατος του συζύγου / Bás an 
fhir chéile / Decesso del marito / Vīra nāve / Vyro mirtis / Férj halála / : Mewt tar-raġel / overlijden 
van echtgenoot / zgon współmałżonka / Óbito do cônjuge masculino / Decesul soțului / Úmrtie 
manžela / Smrt moža / Aviomiehen kuolema / Makes dödsfall 
- Dw: Death of the Wife / Décès de la femme / Tod der Ehefrau / смърт на съпругата / Defunción de 
la esposa / Úmrtí manželky / Ægtefælles (kone) død / Abikaasa surm (F) / Θάνατος της συζύγου / Bás 
na mná céile / Decesso della moglie / Sievas nāve / Žmonos mirtis / Feleség halála / Mewt tal-mara / 
overlijden van echtgenote / zgon współmałżonki / Óbito do cônjuge feminino / Decesul soției / Úmrtie 
manželky / Smrt žene / Vaimon kuolema / Makas dödsfall 

1 

2 

3 

ÉTAT MEMBRE / MITGLIEDSTAAT / ДЪРЖАВА ЧЛЕНКА / ESTADO MIEMBRO / ČLENSKÝ STÁ / 
MEDLEMSSTAT / LIIKMESRIIK / ΚΡΑΤΟΣ ΜΕΛΟΣ / BALLSTÁT / STATO MEMBRO / DALĪBVALSTS / 
VALSTYBĖ NARĖ / TAGÁLLAM / STAT MEMBRU / LIDSTAAT / PAŃSTWO CZŁONKOWSKIE / 
ESTADO-MEMBRO / STATUL MEMBRU / ČLENSKÝ ŠTÁT / DRŽAVA ČLANICA / JÄSENVALTIO / 
MEDLEMSSTAT 
AUTORITÉ DE DÉLIVRANCE / AUSSTELLUNGSBEHÖRDE / ИЗДАВАЩ ОРГАН / AUTORIDAD 
EXPEDIDORA / VYDÁVAJÍCÍ ORGÁN / UDSTEDENDE MYNDIGHED / VÄLJAANDJA ASUTUS / ΑΡΧΗ 
ΕΚΔΟΣΗΣ  / ÚDARÁS EISIÚNA / AUTORITÀ DI RILASCIO / IZSNIEDZĒJA IESTĀDE / IŠDUODANTI 
INSTITUCIJA / KIÁLLÍTÓ HATÓSÁG / AWTORITÀ KOMPETENTI / AUTORITEIT VAN AFGIFTE / 
ORGAN WYDAJĄCY / AUTORIDADE DE EMISSÃO / AUTORITATEA EMITENTĂ / VYDÁVAJÚCI 
ORGÁN / ORGAN IZDAJATELJ / ANTAVA VIRANOMAINEN / UTFÄRDANDE MYNDIGHET 
FORMULAIRE TYPE MULTILINGUE DE L'UE CONCERNANT LA NAISSANCE / MEHRSPRACHIGES 
EU-FORMULAR - GEBURT / МНОГОЕЗИЧНО СТАНДАРТНО УДОСТОВЕРЕНИЕ НА ЕС ЗА 
РАЖДАНЕ / FOIRM CHAIGHDEÁNACH ILTEANGACH AN AE MAIDIR LE BREITH / IMPRESO 
ESTÁNDAR MULTILINGÜE DE LA UE RELATIVO AL NACIMIENTO / VÍCEJAZYČNÝ STANDARDNÍ 
FORMULÁŘ EU PRO NAROZENÍ / FLERSPROGET EU-STANDARDFØDSELSATTEST / ELi 
MITMEKEELNE STANDARDVORM SÜNNI KOHTA / ΠΟΛΥΓΛΩΣΣΟ ΤΥΠΟΠΟΙΗΜΕΝΟ ΕΝΤΥΠΟ ΤΗΣ 
ΕΕ ΓΙΑ ΤΗ ΓΕΝΝΗΣΗ / MODULO STANDARD MULTILINGUE DELL'UE RELATIVO ALLA NASCITA / 
ES DAUDZVALODU STANDARTA VEIDLAPA ATTIECĪBĀ UZ DZIMŠANAS FAKTU / ES DAUGIAKALBĖ 

EN 

25 

   EN 

 
 
STANDARTINĖ FORMA DĖL GIMIMO / TÖBBNYELVŰ UNIÓS FORMANYOMTATVÁNY SZÜLETÉS 
TEKINTETÉBEN / FORMOLA MULTILINGWA STANDARD TAL-UE DWAR IT-TWELID / MEERTALIG 
EU-MODELFORMULIER BETREFFENDE GEBOORTE / WIELOJĘZYCZNY FORMULARZ 
STANDARDOWY UE DOTYCZĄCY NARODZIN / FORMULÁRIO MULTILINGUE DA UE RELATIVO AO 
NASCIMENTO / FORMULAR STANDARD MULTILINGV AL UE PRIVIND NAŞTEREA / ŠTANDARDNÝ 
VIACJAZYČNÝ FORMULÁR EÚ TÝKAJÚCI SA NARODENIA / STANDARDNI VEČJEZIČNI OBRAZEC EU 
V ZVEZI Z ROJSTVOM / EU:N MONIKIELINEN VAKIOLOMAKE – SYNTYMÄ / FLERSPRÅKIGT EU-
STANDARDFORMULÄR RÖRANDE FÖDELSE 
DATE ET LIEU DE NAISSANCE / TAG UND ORT DER GEBURT / ДАТА И МЯСТО НА РАЖДАНЕ / 
FECHA Y LUGAR DE NACIMIENTO / DATUM A MÍSTO NAROZENÍ / FØDSELSDATO OG -STED / 
SÜNNIAEG JA –KOHT / ΗΜΕΡΟΜΗΝΙΑ ΚΑΙ ΤΟΠΟΣ ΓΕΝΝΗΣΗΣ / DÁTA AGUS IONAD BREITHE / 
DATA E LUOGO DI NASCITA / DZIMŠANAS DATUMS UN VIETA / GIMIMO DATA IR VIETA / 
SZÜLETÉS IDEJE ÉS HELYE / POST U DATA TAT-TWELID / GEBOORTEPLAATS EN –DATUM / DATA 
I MIEJSCE URODZENIA / DATA E LOCAL DE NASCIMENTO / DATA ŞI LOCUL NAŞTERII / DÁTUM A 
MIESTO NARODENIA / DATUM IN KRAJ ROJSTVA / SYNTYMÄAIKA JA –PAIKKA / FÖDELSEDATUM 
OCH FÖDELSEORT 
NOM / NAME / ФАМИЛНО ИМЕ / APELLIDO(S) / PŘÍJMENÍ / EFTERNAVN / PEREKONNANIMI / 
ΕΠΩΝΥΜΟ / SLOINNE / COGNOME / UZVĀRDS / PAVARDĖ / CSALÁDI NÉV / KUNJOM / NAAM / 
NAZWISKO / APELIDO / NUME / PRIEZVISKO / PRIIMEK / SUKUNIMI / EFTERNAMN 
PRÉNOM(S) / VORNAME(N) / СОБСТВЕНО ИМЕ / NOMBRE(S) / JMÉNO (JMÉNA) / FORNAVN/-E 
/ EESNIMED / ΟΝΟΜΑ / CÉADAINM(NEACHA) / NOME/I / VĀRDS(-I) / VARDAS (-AI) / UTÓNÉV 
(UTÓNEVEK) / ISEM (ISMIJIET) / VOORNAMEN / IMIĘ (IMIONA) / NOME PRÓPRIO / PRENUME / 
MENO(Á) / IME(NA) / ETUNIMET / FÖRNAMN 
SEXE / GESCHLECHT / ПОЛ / SEXO / POHLAVÍ / KØN / SUGU / ΦΥΛΟ / GNÉAS / SESSO / 
DZIMUMS / LYTIS / NEM / SESS / GESLACHT / PŁEĆ / SEXO / SEX / POHLAVIE / SPOL / 
SUKUPUOLI / KÖN 
PÈRE / VATER / БАЩА / PADRE / OTEC / FAR / ISA / ΠΑΤΕΡΑΣ / ATHAIR / PADRE / TĒVS / TĖVAS 
/ APA / MISSIER / VADER / OJCIEC / PAI / TATĂL / OTEC / OČE / ISÄ / FADER 

4 

5 

6 

7 

8 

10 

9  MÈRE / MUTTER / МАЙКА / MADRE / MATKA / MOR/ EMA / ΜΗΤΕΡΑ / MÁTHAIR / MADRE / 
MĀTE / MOTINA / ANYA / OMM / MOEDER / MATKA / MÃE / MAMA / MATKA / MATI / ÄITI / 
MODER 
AUTRES INFORMATIONS FIGURANT DANS L'ACTE / ANDERE ANGABEN AUS DEM EINTRAG / 
ДРУГИ БЕЛЕЖКИ ВЪВ ВРЪЗКА С РЕГИСТРАЦИЯТА / OTROS DATOS DEL REGISTRO / DALŠÍ 
ÚDAJE O ZÁPISU / ANDRE BEMÆRKNINGER TIL REGISTRERINGEN / MUU TEAVE / ΑΛΛΑ 
ΣΤΟΙΧΕΙΑ ΤΗΣ ΚΑΤΑΧΩΡΙΣΗΣ / SONRAÍ EILE A BHAINEANN LEIS AN gCLÁRÚCHÁN / ALTRI 
ELEMENTI PARTICOLARI DELLA REGISTRAZIONE / CITAS ZIŅAS PAR REĢISTRĀCIJU / KITI 
REGISTRACIJOS DUOMENYS / EGYÉB ANYAKÖNYVI ADATOK / PARTIKOLARITAJIET OĦRA TAR-
REĠISTRAZZJONI / ANDERE BIJZONDERHEDEN VAN DE REGISTRATIE / INNE OKOLICZNOŚCI 
SZCZEGÓLNE ZWIĄZANE Z REJESTRACJĄ / OUTROS ELEMENTOS PARTICULARES DO REGISTO / 
ALTE CARACTERISTICI PRIVIND ÎNREGISTRAREA / INÉ OSOBITNÉ ÚDAJE V SÚVISLOSTI S 
REGISTRÁCIOU / DRUGE POSEBNOSTI PRIJAVE / MUITA REKISTERÖINTIIN LIITTYVIÄ SEIKKOJA / 
ANDRA UPPGIFTER I REGISTRERINGEN 

11  DATE DE DÉLIVRANCE, SIGNATURE, SCEAU / TAG DER AUSSTELLUNG, UNTERSCHRIFT, SIEGEL / 
ДАТА НА ИЗДАВАНЕ, ПОДПИС, ПЕЧАТ / FECHA DE EXPEDICIÓN, FIRMA Y SELLO / DATUM 
VYDÁNÍ, PODPIS, RAZÍTKO / UDSTEDELSESDATO, UNDERSKRIFT, STEMPEL / VÄLJAANDMISE 
KUUPÄEV, ALLKIRI, PITSER / ΗΜΕΡΟΜΗΝΙΑ ΕΚΔΟΣΗΣ, ΥΠΟΓΡΑΦΗ, ΣΦΡΑΓΙΔΑ / DÁTA EISIÚNA, 
SÍNIÚ, SÉALA / DATA DI RILASCIO, FIRMA, TIMBRO / IZSNIEGŠANAS DATUMS, PARAKSTS, 
ZĪMOGS / IŠDAVIMO DATA, PARAŠAS, ANTSPAUDAS / KIÁLLÍTÁS DÁTUMA, ALÁÍRÁS, PECSÉT / 
DATA TAL-ĦRUĠ, FIRMA, TIMBRU / DATUM VAN AFGIFTE, HANDTEKENING, STEMPEL / DATA 
WYDANIA, PODPIS, PIECZĘĆ / DATA DE EMISSÃO, ASSINATURA, SELO / DATA ELIBERĂRII, 
SEMNĂTURA, ŞTAMPILA / DÁTUM VYDANIA, PODPIS, PEČIATKA / DATUM IZDAJE, PODPIS, ŽIG / 
ANTAMISPÄIVÄ, ALLEKIRJOITUS, SINETTI / UTFÄRDANDEDATUM, UNDERSKRIFT, STÄMPEL 

EN 

26 

   EN 

 
Annex II 

EUROPEAN UNION  
MULTILINGUAL STANDARD FORM CONCERNING 
DEATH 

Article 11 of Regulation (EU) [Add number and title of this Regulation]  

1 MEMBER STATE:

2

ISSUING AUTHORITY

3

EU MULTILINGUAL STANDARD FORM CONCERNING DEATH

4 DATE AND PLACE OF DEATH

5

6

NAME

FORENAME(S)

SEX

7
8 DATE AND PLACE OF BIRTH

9

10

NAME OF THE LAST SPOUSE

FORENAME(S) OF THE LAST SPOUSE

Da

l_l_l

Mo

l_l_l

Ye

l_l_l_l_l

Da

l_l_l

Mo

Ye

l_l_l

l_l_l_l_l

5 NAME
6 FORENAME(S)
11 DATE OF ISSUE,                                                                 

SIGNATURE, SEAL

Da
l_l_l

Mo
l_l_l

Ye
l_l_l_l_l

12

FATHER

13 MOTHER

This EU multilingual standard form is made available by the authorities of the issuing Member 
Legal note: 
State  and  may  be  requested  alternatively  to  the  equivalent  public  document  existing  in  that  Member  State.  It 
shall not prejudice the use of an equivalent national public document drawn up by the authorities of the issuing 
Member State. It shall have the same formal evidentiary value as the national equivalent of the issuing Member 
State. and it shall be used without prejudice to the substantive law of the Member States relating to death. 

SYMBOLS / SYMBOLES / ZEICHEN / СИМВОЛИ / SÍMBOLOS / SYMBOLY / SYMBOLER / 
SÜMBOLID / ΣΥΜΒΟΛΑ / NODA / SIMBOLI / APZĪMĒJUMI / SIMBOLIAI / 
JELMAGYARÁZAT / SIMBOLI / AFKORTINGEN / SKRÓT / SÍMBOLOS / SIMBOLURI / 
SYMBOLY / KRATICE / SYMBOLIT / FÖRKLARINGAR 
- Da: Day / Jour / Tag / ден / Día / Den / Dag / Päev / Ημέρα / Lá / Giorno / diena / diena / Nap / Jum / 
dag / dzień / Dia / Ziua / Deň / Dan / Päivä / Dag 
- Mo: Month / Mois / Monat / месец / Mes / Měsíc / Måned / Kuu / Μήνας / Mí / Mese / mēnesis / 
mėnuo / Hónap / Xahar / maand / miesiąc / Mês / Luna / Mesiac / Mesec / Kuukausi / Månad 
- Ye: Year / Année / Jahr / година / Año / Rok / År / Aasta / Έτος / Bliain / Anno / gads / metai / Év / 
Sena / jaar / rok / Ano / Anul / Rok / Leto / Vuosi / År 
- M: Masculine / Masculin / Männlich / мъжки / Masculino / Mužské / Mand / Mees / Άρρεν / Fireann 
/ Maschile / Vīrietis / Vyras / Férfi / Maskil / man / mężczyzna / Masculino / Masculin / Muž / Moški / 
Mies / Manligt 
- F: Feminine / Féminin / Weiblich / женски / Femenino / Ženské / Kvinde / Naine / Θήλυ / Baineann 
/ Femminile / Sieviete / Moteris / Nő / Femminil / vrouw / kobieta / Feminino / Feminin / Žena / 
Ženska / Nainen / Kvinnligt 

EN 

27 

   EN 

 
 
  
 
1 

2 

3 

4 

5 

6 

7 

8 

9 

ÉTAT MEMBRE / MITGLIEDSTAAT / ДЪРЖАВА ЧЛЕНКА / ESTADO MIEMBRO / ČLENSKÝ STÁ / 
MEDLEMSSTAT / LIIKMESRIIK / ΚΡΑΤΟΣ ΜΕΛΟΣ / BALLSTÁT / STATO MEMBRO / DALĪBVALSTS / 
VALSTYBĖ NARĖ / TAGÁLLAM / STAT MEMBRU / LIDSTAAT / PAŃSTWO CZŁONKOWSKIE / ESTADO-
MEMBRO / STATUL MEMBRU / ČLENSKÝ ŠTÁT / DRŽAVA ČLANICA / JÄSENVALTIO / MEDLEMSSTAT 
AUTORITÉ DE DÉLIVRANCE / AUSSTELLUNGSBEHÖRDE / ИЗДАВАЩ ОРГАН / AUTORIDAD 
EXPEDIDORA / VYDÁVAJÍCÍ ORGÁN / UDSTEDENDE MYNDIGHED / VÄLJAANDJA ASUTUS / ΑΡΧΗ 
ΕΚΔΟΣΗΣ / ÚDARÁS EISIÚNA / AUTORITÀ DI RILASCIO / IZSNIEDZĒJA IESTĀDE / IŠDUODANTI 
INSTITUCIJA / KIÁLLÍTÓ HATÓSÁG / AWTORITÀ KOMPETENTI / AUTORITEIT VAN AFGIFTE / ORGAN 
WYDAJĄCY / AUTORIDADE DE EMISSÃO / AUTORITATEA EMITENTĂ / VYDÁVAJÚCI ORGÁN / 
ORGAN IZDAJATELJ / ANTAVA VIRANOMAINEN / UTFÄRDANDE MYNDIGHET 
FORMULAIRE TYPE MULTILINGUE DE L'UE CONCERNANT LE DÉCÈS / MEHRSPRACHIGES EU-
FORMULAR - TOD / МНОГОЕЗИЧНО СТАНДАРТНО УДОСТОВЕРЕНИЕ НА ЕС ЗА СМЪРТ / IMPRESO 
ESTÁNDAR MULTILINGÜE DE LA UE RELATIVO A LA DEFUNCIÓN / VÍCEJAZYČNÝ STANDARDNÍ 
FORMULÁŘ EU PRO ÚMRTÍ / FLERSPROGET EU-STANDARDDØDSATTEST / ELi MITMEKEELNE 
STANDARDVORM SURMA KOHTA / ΠΟΛΥΓΛΩΣΣΟ ΤΥΠΟΠΟΙΗΜΕΝΟ ΕΝΤΥΠΟ ΤΗΣ ΕΕ ΓΙΑ ΤΟΝ 
ΘΑΝΑΤΟ / FOIRM CHAIGHDEÁNACH ILTEANGACH AN AE MAIDIR LE BÁS / MODULO STANDARD 
MULTILINGUE DELL'UE RELATIVO AL DECESSO / ES DAUDZVALODU STANDARTA VEIDLAPA 
ATTIECĪBĀ UZ MIRŠANAS FAKTU / ES DAUGIAKALBĖ STANDARTINĖ FORMA DĖL MIRTIES / 
TÖBBNYELVŰ UNIÓS FORMANYOMTATVÁNY HALÁLESET TEKINTETÉBEN / FORMOLA 
MULTILINGWA STANDARD TAL-UE DWAR MEWT / MEERTALIG EU-MODELFORMULIER 
BETREFFENDE OVERLIJDEN / WIELOJĘZYCZNY FORMULARZ STANDARDOWY UE DOTYCZĄCY 
ZGONU / FORMULÁRIO MULTILINGUE DA UE RELATIVO AO ÓBITO / FORMULAR STANDARD 
MULTILINGV AL UE PRIVIND DECESUL / ŠTANDARDNÝ VIACJAZYČNÝ FORMULÁR EÚ TÝKAJÚCI SA 
ÚMRTIA / STANDARDNI VEČJEZIČNI OBRAZEC EU V ZVEZI S SMRTJO / EU:N MONIKIELINEN 
VAKIOLOMAKE – KUOLEMA / FLERSPRÅKIGT EU-STANDARDFORMULÄR RÖRANDE DÖDSFALL 
DATE ET LIEU DU DÉCÈS / TAG UND ORT DES TODES / ДАТА И МЯСТО НА СМЪРТТА / FECHA Y 
LUGAR DE DEFUNCIÓN / DATUM A MÍSTO ÚMRTÍ / DØDSDATO OG DØDSSTED / SURMAAEG JA –
KOHT / ΗΜΕΡΟΜΗΝΙΑ ΚΑΙ ΤΟΠΟΣ ΘΑΝΑΤΟΥ / DÁTA AGUS IONAD AN BHÁIS / DATA E LUOGO DEL 
DECESSO / MIRŠANAS DATUMS UN VIETA / MIRTIES DATA IR VIETA / HALÁL BEKÖVETKEZÉSÉNEK 
IDEJE ÉS HELYE / POST U DATA TAL-MEWT / DATUM EN PLAATS VAN OVERLIJDEN / DATA I MIEJSCE 
ZGONU / DATA E LOCAL DO ÓBITO / DATA ŞI LOCUL DECESULUI / DÁTUM A MIESTO ÚMRTIA / 
DATUM IN KRAJ SMRTI / KUOLINAIKA JA –PAIKKA / DÖDSDATUM OCH DÖDSORT 
NOM / NAME / ФАМИЛНО ИМЕ / APELLIDO(S) / PŘÍJMENÍ / EFTERNAVN / PEREKONNANIMI / 
ΕΠΩΝΥΜΟ / SLOINNE / COGNOME / UZVĀRDS / PAVARDĖ / CSALÁDI NÉV / KUNJOM / NAAM / 
NAZWISKO / APELIDO / NUME / PRIEZVISKO / PRIIMEK / SUKUNIMI / EFTERNAMN 
PRÉNOM(S) / VORNAME(N) / СОБСТВЕНО ИМЕ / NOMBRE(S) / JMÉNO (JMÉNA) / FORNAVN/-E / 
EESNIMED / ΟΝΟΜΑ / CÉADAINM(NEACHA) / NOME/I / VĀRDS(-I) / VARDAS (-AI) / UTÓNÉV 
(UTÓNEVEK) / ISEM (ISMIJIET) / VOORNAMEN / IMIĘ (IMIONA) / NOME PRÓPRIO / PRENUME / 
MENO(Á) / IME(NA) / ETUNIMET / FÖRNAMN 
SEXE / GESCHLECHT / ПОЛ / SEXO / POHLAVÍ / KØN / SUGU / ΦΥΛΟ / GNÉAS / SESSO / DZIMUMS / 
LYTIS / NEM / SESS / GESLACHT / PŁEĆ / SEXO / SEX / POHLAVIE / SPOL / SUKUPUOLI / KÖN 
DATE ET LIEU DE NAISSANCE / TAG UND ORT DER GEBURT / ДАТА И МЯСТО НА РАЖДАНЕ / 
FECHA Y LUGAR DE NACIMIENTO / DATUM A MÍSTO NAROZENÍ / FØDSELSDATO OG -STED / 
SÜNNIAEG JA –KOHT / ΗΜΕΡΟΜΗΝΙΑ ΚΑΙ ΤΟΠΟΣ ΓΕΝΝΗΣΗΣ / DÁTA AGUS IONAD BREITHE / DATA 
E LUOGO DI NASCITA / DZIMŠANAS DATUMS UN VIETA / GIMIMO DATA IR VIETA / SZÜLETÉS IDEJE 
ÉS HELYE / POST U DATA TAT-TWELID / GEBOORTEPLAATS EN –DATUM / DATA I MIEJSCE 
URODZENIA / DATA E LOCAL DE NASCIMENTO / DATA ŞI LOCUL NAŞTERII / DÁTUM A MIESTO 
NARODENIA / DATUM IN KRAJ ROJSTVA / SYNTYMÄAIKA JA –PAIKKA / FÖDELSEDATUM OCH 
FÖDELSEORT 
NOM DU DERNIER CONJOINT / NAME DES LETZTEN EHEPARTNERS / ФАМИЛНО ИМЕ НА 
ПОСЛЕДНИЯ СЪПРУГ / APELLIDO(S) DEL ÚLTIMO CÓNYUGE / PŘÍJMENÍ POSLEDNÍHO 

EN 

28 

   EN 

 
 
10 

MANŽELA/MANŽELKY / SIDSTE ÆGTEFÆLLES EFTERNAVN / VIIMASE ABIKAASA PEREKONNANIMI / 
ΕΠΩΝΥΜΟ ΤΟΥ/ΤΗΣ ΤΕΛΕΥΤΑΙΟΥ/ΑΣ ΣΥΖΥΓΟΥ / SLOINNE AN CHÉILE DHEIREANAIGH / COGNOME 
DELL'ULTIMO CONIUGE / PĒDĒJĀ(-S) LAULĀTĀ(-S) UZVĀRDS / PASKUTINIO SUTUOKTINIO PAVARDĖ 
/ UTOLSÓ HÁZASTÁRS CSALÁDI NEVE / KUNJOM L-AĦĦAR KONJUGI / NAAM VAN LAATSTE 
ECHTGENOOT/-GENOTE / NAZWISKO OSTATNIEGO MAŁŻONKA / APELIDO DO ÚLTIMO CÔNJUGE / 
NUMELE ULTIMULUI SOŢ/ULTIMEI SOŢII / PRIEZVISKO POSLEDNÉHO MANŽELA/POSLEDNEJ 
MANŽELKY / PRIIMEK ZADNJEGA ZAKONCA / VIIMEISIMMÄN PUOLISON SUKUNIMI / SISTA 
MAKENS/MAKANS EFTERNAMN 
PRÉNOM(S) DU DERNIER CONJOINT / VORNAME(N) DES LETZTEN EHEPARTNERS / СОБСТВЕНО 
ИМЕ НА ПОСЛЕДНИЯ СЪПРУГ / NOMBRE(S) DEL ÚLTIMO CÓNYUGE / JMÉNO (JMÉNA) 
POSLEDNÍHO MANŽELA/MANŽELKY / SIDSTE ÆGTEFÆLLES FORNAVN/-E / VIIMASE ABIKAASA 
EESNIMED / ΟΝΟΜΑ/ΟΝΟΜΑΤΑ ΤΟΥ/ΤΗΣ ΤΕΛΕΥΤΑΙΟΥ/ΑΣ ΣΥΖΥΓΟΥ / CÉADAINM(NEACHA) AN 
CHÉILE DHEIREANAIGH / NOME/I DELL'ULTIMO CONIUGE / PĒDĒJĀ(-S) LAULĀTĀ(-S) VĀRDS(-I) / 
PASKUTINIO SUTUOKTINIO VARDAS (-AI) / UTOLSÓ HÁZASTÁRS UTÓNEVE(I) / ISEM (ISMIJIET) L-
AĦĦAR KONJUĠI / VOORNAMEN VAN LAATSTE ECHTGENOOT/-GENOTE / IMIĘ (IMIONA) 
OSTATNIEGO MAŁŻONKA / NOME PRÓPRIO DO ÚLTIMO CÕNJUGE / PRENUMELE ULTIMULUI 
SOŢ/ULTIMEI SOŢII / MENO POSLEDNÉHO MANŽELA/POSLEDNEJ MANŽELKY / (IME)NA ZADNJEGA 
ZAKONCA / VIIMEISIMMÄN PUOLISON ETUNIMET / SISTA MAKENS/MAKANS FÖRNAMN 
11  DATE DE DÉLIVRANCE, SIGNATURE, SCEAU / TAG DER AUSSTELLUNG, UNTERSCHRIFT, SIEGEL / 

ДАТА НА ИЗДАВАНЕ, ПОДПИС, ПЕЧАТ / FECHA DE EXPEDICIÓN, FIRMA Y SELLO / DATUM VYDÁNÍ, 
PODPIS, RAZÍTKO / UDSTEDELSESDATO, UNDERSKRIFT, STEMPEL / VÄLJAANDMISE KUUPÄEV, 
ALLKIRI, PITSER / ΗΜΕΡΟΜΗΝΙΑ ΕΚΔΟΣΗΣ, ΥΠΟΓΡΑΦΗ, ΣΦΡΑΓΙΔΑ / DÁTA EISIÚNA, SÍNIÚ, SÉALA / 
DATA DI RILASCIO, FIRMA, TIMBRO / IZSNIEGŠANAS DATUMS, PARAKSTS, ZĪMOGS / IŠDAVIMO 
DATA, PARAŠAS, ANTSPAUDAS / KIÁLLÍTÁS DÁTUMA, ALÁÍRÁS, PECSÉT / DATA TAL-ĦRUĠ, FIRMA, 
TIMBRU / DATUM VAN AFGIFTE, HANDTEKENING, STEMPEL / DATA WYDANIA, PODPIS, PIECZĘĆ / 
DATA DE EMISSÃO, ASSINATURA, SELO / DATA ELIBERĂRII, SEMNĂTURA, ŞTAMPILA / DÁTUM 
VYDANIA, PODPIS, PEČIATKA / DATUM IZDAJE, PODPIS, ŽIG / ANTAMISPÄIVÄ, ALLEKIRJOITUS, 
SINETTI / UTFÄRDANDEDATUM, UNDERSKRIFT, STÄMPEL 
PÈRE / VATER / БАЩА / PADRE / OTEC / FAR / ISA / ΠΑΤΕΡΑΣ / ATHAIR / PADRE / TĒVS / TĖVAS / 
APA / MISSIER / VADER / OJCIEC / PAI / TATĂL / OTEC / OČE / ISÄ / FADER 

12 

13  MÈRE / MUTTER / МАЙКА / MADRE / MATKA / MOR/ EMA / ΜΗΤΕΡΑ / MÁTHAIR / MADRE / 
MĀTE / MOTINA / ANYA / OMM / MOEDER / MATKA / MÃE / MAMA / MATKA / MATI / ÄITI / 
MODER 

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29 

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Annex III 

EUROPEAN UNION  
MULTILINGUAL STANDARD FORM CONCERNING 
MARRIAGE 

Article 11 of Regulation (EU) [Add number and title of this Regulation]  

1 MEMBER STATE:

2

ISSUING AUTHORITY

3

EU MULTILINGUAL STANDARD FORM CONCERNING MARRIAGE 

4 DATE AND PLACE OF THE MARRIAGE

Da

Mo

Ye

l_l_l

l_l_l

l_l_l_l_l

5

SPOUSE A

6

SPOUSE B

7 NAME BEFORE THE MARRIAGE
8 FORENAME(S)
9 SEX
10

DATE AND PLACE OF BIRTH

11 NAME FOLLOWING THE MARRIAGE
12 HABITUAL RESIDENCE

13

OTHER PARTICULARS OF THE REGISTRATION

Da

Mo

Ye

Da

Mo

Ye

l_l_l

l_l_l

l_l_l_l_l

l_l_l

l_l_l

l_l_l_l_l

14

DATE OF ISSUE,                                                                 
SIGNATURE, SEAL

Da
l_l_l

Mo
l_l_l

Ye
l_l_l_l_l

Legal note: 
This EU multilingual standard form is made available by the authorities of the issuing Member State and 
may be requested alternatively to the equivalent public document existing in that Member State. It shall not prejudice the 
use of an equivalent national public document drawn up by the authorities of the issuing Member State. It shall have the 
same formal evidentiary value as the national equivalent of the issuing Member State, and it shall be used without prejudice 
to the substantive law of the Member States relating to marriage. 
SYMBOLS / SYMBOLES / ZEICHEN / СИМВОЛИ / SÍMBOLOS / SYMBOLY / SYMBOLER / 
SÜMBOLID / ΣΥΜΒΟΛΑ / NODA / SIMBOLI / APZĪMĒJUMI / SIMBOLIAI / JELMAGYARÁZAT / 
SIMBOLI / AFKORTINGEN / SKRÓT / SÍMBOLOS / SIMBOLURI / SYMBOLY / KRATICE / SYMBOLIT 
/ FÖRKLARINGAR 
- Da: Day / Jour / Tag / ден / Día / Den / Dag / Päev / Ημέρα / Lá / Giorno / diena / diena / Nap / Jum / dag / 
dzień / Dia / Ziua / Deň / Dan / Päivä / Dag 
- Mo: Month / Mois / Monat / месец / Mes / Měsíc / Måned / Kuu / Μήνας / Mí / Mese / mēnesis / mėnuo / 
Hónap / Xahar / maand / miesiąc / Mês / Luna / Mesiac / Mesec / Kuukausi / Månad 

EN 

30 

   EN 

 
 
  
 
- Ye: Year / Année / Jahr / година / Año / Rok / År / Aasta / Έτος / Bliain / Anno / gads / metai / Év / Sena / jaar 
/ rok / Ano / Anul / Rok / Leto / Vuosi / År 
- Mar : Marriage / Mariage / Eheschlieβung / брак / Matrimonio / Manželství / Gift / Abielu / Γάμος / Pósadh / 
Matrimonio / Laulība / Santuoka / Házasság / Żwieġ / huwelijk / związek małżeński / Casamento / Căsătorie / 
Manželstvo / Zakonska zveza / Avioliitto / Giftermål 
- Reg: Registered Partnership / Partenariat enregistré / Eingetragene Partnerschaft / регистрирано партньорство 
/ Unión registrada / Registrované partnerství / Registreret partnerskab / Registreeritud partnerlus / 
Καταχωρισμένη συμβίωση / Páirtnéireacht Chláraithe / Unione registrata / Reģistrētas partnerattiecības / 
Registruota partnerystė / Bejegyzett élettársi kapcsolat / Unjoni Rreġistrata / geregistreerd partnerschap / 
zarejestrowany związek partnerski / Parceria registada / Parteneriat înregistrat / Registrované partnerstvo / 
Registrirana partnerska skupnost / Rekisteröity parisuhde / Registrerat partnerskap 
- Ls : Legal separation / Séparation de corps / Trennung ohne Auflösung des Ehebandes / законна раздяла / 
Separación judicial / Rozluka / Separeret / Lahuselu / Δικαστικός χωρισμός / Scaradh Dlíthiúil / Separazione 
personale / Laulāto atšķiršana / Gyvenimas skyrium (separacija) / Különválás / Separazzjoni legali / scheiding 
van tafel en bed / separacja prawna / Separação legal / Separare de drept / Súdna rozluka / Prenehanje življenjske 
skupnosti / Asumusero / Hemskillnad 
- Div: Divorce / Divorce / Scheidung / развод / Divorcio / Rozvod / Skilt / Lahutus / Διαζύγιο / Colscaradh / 
Divorzio / Laulības šķiršana / Santuokos nutraukimas / Házasság felbontása / Divorzju / echtscheiding / rozwód / 
Divórcio / Divorț / Rozvod / Razveza zakonske zveze / Avioero / Skilsmässa 
- A: Annulment / Annulation / Nichtigerklärung / унищожаване / Anulación / Zrušení / Ophævelse af ægteskab 
/ Tühistamine / Ακύρωση / Neamhniú pósta / Annullamento / Laulības atzīšana par neesošu / Pripažinimas 
negaliojančia / Érvénytelenítés / Annullament / nietigverklaring / anulowanie / Anulação / Anulare / Anulovanie 
/ Razveljavitev zakonske zveze / Mitätöinti / Annullering 
- D: Death / Décès / Tod / смърт / Defunción / Úmrtí / Død / Surm / Θάνατος / Bás / Decesso / Nāve / Mirtis / 
Halál / Mewt / overlijden / zgon / Óbito / Deces / Úmrtie / Smrt / Kuolema / Dödsfall 
- Dh: Death of the husband / Décès du mari / Tod des Ehemanns / смърт на съпруга / Defunción del esposo / 
Úmrtí manžela / Ægtefælles (mand) død / Abikaasa surm (M) / Θάνατος του συζύγου / Bás an fhir chéile / 
Decesso del marito / Vīra nāve / Vyro mirtis / Férj halála / : Mewt tar-raġel / overlijden van echtgenoot / zgon 
współmałżonka / Óbito do cônjuge masculino / Decesul soțului / Úmrtie manžela / Smrt moža / Aviomiehen 
kuolema / Makes dödsfall 
- Dw: Death of the Wife / Décès de la femme / Tod der Ehefrau / смърт на съпругата / Defunción de la esposa / 
Úmrtí manželky / Ægtefælles (kone) død / Abikaasa surm (F) / Θάνατος της συζύγου / Bás na mná céile / 
Decesso della moglie / Sievas nāve / Žmonos mirtis / Feleség halála / Mewt tal-mara / overlijden van echtgenote 
/ zgon współmałżonki / Óbito do cônjuge feminino / Decesul soției / Úmrtie manželky / Smrt žene / Vaimon 
kuolema / Makas dödsfall 

1 

2 

3 

ÉTAT MEMBRE / MITGLIEDSTAAT / ДЪРЖАВА ЧЛЕНКА / ESTADO MIEMBRO / ČLENSKÝ STÁT / 
MEDLEMSSTAT / LIIKMESRIIK / ΚΡΑΤΟΣ ΜΕΛΟΣ / BALLSTÁT / STATO MEMBRO / DALĪBVALSTS / VALSTYBĖ 
NARĖ / TAGÁLLAM / STAT MEMBRU / LIDSTAAT / PAŃSTWO CZŁONKOWSKIE / ESTADO-MEMBRO / 
STATUL MEMBRU / ČLENSKÝ ŠTÁT / DRŽAVA ČLANICA / JÄSENVALTIO / MEDLEMSSTAT 
AUTORITÉ DE DÉLIVRANCE / AUSSTELLUNGSBEHÖRDE / ИЗДАВАЩ ОРГАН / AUTORIDAD EXPEDIDORA / 
VYDÁVAJÍCÍ ORGÁN / UDSTEDENDE MYNDIGHED / VÄLJAANDJA ASUTUS / ΑΡΧΗ ΕΚΔΟΣΗΣ / ÚDARÁS 
EISIÚNA / AUTORITÀ DI RILASCIO / IZSNIEDZĒJA IESTĀDE / IŠDUODANTI INSTITUCIJA / KIÁLLÍTÓ HATÓSÁG / 
AWTORITÀ KOMPETENTI / AUTORITEIT VAN AFGIFTE / ORGAN WYDAJĄCY / AUTORIDADE DE EMISSÃO / 
AUTORITATEA EMITENTĂ / VYDÁVAJÚCI ORGÁN / ORGAN IZDAJATELJ / ANTAVA VIRANOMAINEN / 
UTFÄRDANDE MYNDIGHET 
FORMULAIRE TYPE MULTILINGUE DE L'UE CONCERNANT LE MARIAGE /   
MEHRSPRACHIGES EU-FORMULAR - EHESCHLIEßUNG  / МНОГОЕЗИЧНО СТАНДАРТНО УДОСТОВЕРЕНИЕ 
НА ЕС ЗА БРАК / IMPRESO ESTÁNDAR MULTILINGÜE DE LA UE RELATIVO AL MATRIMONIO / VÍCEJAZYČNÝ 
STANDARDNÍ FORMULÁŘ EU PRO MANŽELSTVÍ / FLERSPROGET EU-STANDARDVIELSESATTEST / ELi 

EN 

31 

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MITMEKEELNE STANDARDVORM ABIELU KOHTA / ΠΟΛΥΓΛΩΣΣΟ ΤΥΠΟΠΟΙΗΜΕΝΟ ΕΝΤΥΠΟ ΤΗΣ ΕΕ ΓΙΑ ΤΟΝ 
ΓΑΜΟ / FOIRM CHAIGHDEÁNACH ILTEANGACH AN AE MAIDIR LE PÓSADH /  MODULO STANDARD 
MULTILINGUE DELL'UE RELATIVO AL MATRIMONIO / ES DAUDZVALODU STANDARTA VEIDLAPA ATTIECĪBĀ 
UZ LAULĪBU / ES DAUGIAKALBĖ STANDARTINĖ FORMA DĖL SANTUOKOS / TÖBBNYELVŰ UNIÓS 
FORMANYOMTATVÁNY HÁZASSÁG TEKINTETÉBEN / FORMOLA MULTILINGWA STANDARD TAL-UE DWAR 
ŻWIEĠ / MEERTALIG EU-MODELFORMULIER BETREFFENDE HUWELIJK / WIELOJĘZYCZNY FORMULARZ 
STANDARDOWY UE DOTYCZĄCY ZAWARCIA ZWIĄZKU MAŁŻEŃSKIEGO / FORMULÁRIO MULTILINGUE DA 
UE RELATIVO AO CASAMENTO / FORMULAR STANDARD MULTILINGV AL UE PRIVIND CĂSĂTORIA / 
ŠTANDARDNÝ VIACJAZYČNÝ FORMULÁR EÚ TÝKAJÚCI SA UZAVRETIA MANŽELSTVA / STANDARDNI 
VEČJEZIČNI OBRAZEC EU V ZVEZI S SKLENITVIJO ZAKONSKE ZVEZE / EU:N MONIKIELINEN VAKIOLOMAKE – 
AVIOLIITTO / FLERSPRÅKIGT EU-STANDARDFORMULÄR RÖRANDE GIFTERMÅL 
DATE ET LIEU DU MARIAGE / TAG UND ORT DES EINTRAGS / ДАТА И МЯСТО НА СКЛЮЧВАНЕ НА БРАКА / 
FECHA Y LUGAR DE MATRIMONIO / DATUM A MÍSTO UZAVŘENÍ MANŽELSTVÍ / VIELSESDATO- OG STED / 
ABIELLUMISE KUUPÄEV JA KOHT / ΗΜΕΡΟΜΗΝΙΑ ΚΑΙ ΤΟΠΟΣ ΤΟΥ ΓΑΜΟΥ / DÁTA AGUS IONAD AN 
PHÓSTA / DATA E LUOGO DI MATRIMONIO / LAULĪBAS NOSLĒGŠANAS DATUMS UN VIETA / SANTUOKOS 
DATA IR VIETA / HÁZASSÁGKÖTÉS IDEJE ÉS HELYE / DATA U POST TAŻ-ŻWIEĠ / DATUM EN PLAATS VAN 
HUWELIJK / DATA I MIEJSCE ZAWARCIA ZWIĄZKU MAŁŻEŃSKIEGO / DATA E LOCAL DO CASAMENTO / 
DATA ŞI LOCUL CĂSĂTORIEI / DÁTUM A MIESTO UZAVRETIA MANŽELSTVA / DATUM IN KRAJ SKLENITVE 
ZAKONSKE ZVEZE / AVIOLIITON SOLMIMISAIKA JA –PAIKKA / GIFTERMÅLSDATUM OCH GIFTERMÅLSORT 
ÉPOUX A / EHEPARTNER A / СЪПРУГ A / CÓNYUGE A / MANŽEL/KA A / ÆGTEFÆLLE A / ABIKAASA A / 
ΣΥΖΥΓΟΣ Α / CÉILE A / CONIUGE A / LAULĀTAIS A / SUTUOKTINIS A / "A" HÁZASTÁRS / KONJUĠI A / 
ECHTGENOOT/-GENOTE A / MAŁŻONEK A / COÕNJUGE A / SOŢUL/SOŢIA A / MANŽEL A / ZAKONEC A / 
PUOLISO A / MAKE A 
ÉPOUX B / EHEPARTNER B / / СЪПРУГ В / CÓNYUGE B / MANŽEL/KA B / ÆGTEFÆLLE B / ABIKAASA B / 
ΣΥΖΥΓΟΣ Β / CÉILE B / CONIUGE B / LAULĀTAIS B / SUTUOKTINIS B / "B" HÁZASTÁRS / KONJUĠI B / 
ECHTGENOOT/-GENOTE B / MAŁŻONEK B / CÕNJUGE B / SOŢUL/SOŢIA B / MANŽEL B / ZAKONEC B / 
PUOLISO B / MAKE B 
NOM ANTÉRIEUR AU MARIAGE / NAME VOR DER EHESCHLIEßUNG / ФАМИЛНО ИМЕ ПРЕДИ БРАКА / 
APELLIDO(S) ANTES DEL MATRIMONIO / PŘÍJMENÍ PŘED UZAVŘENÍM MANŽELSTVÍ / EFTERNAVN FØR 
INDGÅELSE AF ÆGTESKAB / PEREKONNANIMI ENNE ABIELLUMIST / ΕΠΩΝΥΜΟ ΠΡΙΝ ΑΠΟ ΤΟ ΓΑΜΟ / 
SLOINNE ROIMH PHÓSADH / COGNOME PRIMA DEL MATRIMONIO / UZVĀRDS PIRMS LAULĪBAS 
NOSLĒGŠANAS / PAVARDĖ IKI SANTUOKOS SUDARYMO / HÁZASSÁGKÖTÉS ELŐTTI CSALÁDI NÉV / KUNJOM 
QABEL IŻ-ŻWIEĠ / NAAM VÓÓR HET HUWELIJK / NAZWISKO PRZED ZAWARCIEM ZWIĄZKU MAŁŻEŃSKIEGO 
/ APELIDO ANTERIOR AO CASAMENTO / NUMELE DINAINTEA CĂSĂTORIEI / PRIEZVISKO ZA SLOBODNA / 
PRIIMEK PRED SKLENITVIJO ZAKONSKE ZVEZE / SUKUNIMI ENNEN AVIOLIITTOA / EFTERNAMN FÖRE 
GIFTERMÅLET 
PRÉNOM(S) / VORNAME(N) / СОБСТВЕНО ИМЕ / NOMBRE(S) / JMÉNO (JMÉNA) / FORNAVN/-E / 
EESNIMED / ΟΝΟΜΑ/ΟΝΟΜΑΤΑ / CÉADAINM(NEACHA) / NOME/I / VĀRDS(-I) / VARDAS (-AI) / UTÓNÉV 
(UTÓNEVEK) / ISEM (ISMIJIET) / VOORNAMEN / IMIĘ (IMIONA) / NOME´PRÓPRIO / PRENUME / MENO(Á) / 
IME(NA) / ETUNIMET / FÖRNAMN 
SEXE / GESCHLECHT / ПОЛ / SEXO / POHLAVÍ / KØN / SUGU / ΦΥΛΟ / GNÉAS / SESSO / DZIMUMS / LYTIS / 
NEM / SESS / GESLACHT / PŁEĆ / SEXO / SEX / POHLAVIE / SPOL / SUKUPUOLI / KÖN 

4 

5 

6 

7 

8 

9 

10  DATE ET LIEU DE NAISSANCE / TAG UND ORT DER GEBURT / ДАТА И МЯСТО НА РАЖДАНЕ / FECHA Y 

LUGAR DE NACIMIENTO / DATUM A MÍSTO NAROZENÍ / FØDSELSDATO OG –STED / KUUPÄEV JA KOHT / 
ΗΜΕΡΟΜΗΝΙΑ ΚΑΙ ΤΟΠΟΣ ΓΕΝΝΗΣΗΣ / DÁTA AGUS IONAD BREITHE / DATA E LUOGO DI NASCITA / 
DZIMŠANAS DATUMS UN VIETA / GIMIMO DATA IR VIETA / SZÜLETÉSI HELY ÉS IDŐ / DATA U POST TAT-
TWELID / GEBOORTEDATUM EN –PLAATS / DATA I MIEJSCE URODZIN / DATA E LOCAL DE NASCIMENTO / 
DATA ŞI LOCUL NAŞTERII / DÁTUM A MIESTO NARODENIA / DATUM IN KRAJ ROJSTVA / SYNTYMÄAIKA JA –

EN 

32 

   EN 

 
PAIKKA / FÖDELSEDATUM OCH FÖDELSEORT 

11  NOM POSTÉRIEUR AU MARIAGE / NAME NACH DER EHESCHLIEßUNG / ФАМИЛНО ИМЕ СЛЕД 

12 

13 

СКЛЮЧВАНЕ НА БРАКА / APELLIDO(S) TRAS EL MATRIMONIO / PŘÍJMENÍ PO UZAVŘENÍ MANŽELSTVÍ / 
EFTERNAVN EFTER INDGÅELSE AF ÆGTESKAB / PEREKONNANIMI PÄRAST ABIELLUMIST / ΕΠΩΝΥΜΟ ΜΕΤΑ 
ΤΟΝ ΓΑΜΟ / SLOINNE TAR ÉIS AN PHÓSTA / COGNOME DOPO IL MATRIMONIO / UZVĀRDS PĒC LAULĪBAS 
NOSLĒGŠANAS / PAVARDĖ PO SANTUOKOS SUDARYMO / HÁZASSÁGKÖTÉS UTÁNI NÉV / KUNJOM WARA Ż-
ŻWIEĠ / NAAM NA HET HUWELIJK / NAZWISKO PO ZAWARCIU ZWIĄZKU MAŁŻEŃSKIEGO / APELIDO 
POSTERIOR AO CASAMENTO / NUMELE  DUPĂ CĂSĂTORIE / PRIEZVISKO PO UZAVRETÍ MANŽELSTVA / 
PRIIMEK PO SKLENITVI ZAKONSKE ZVEZE / SUKUNIMI AVIOLIITON SOLMIMISEN JÄLKEEN / EFTERNAMN 
EFTER GIFTERMÅLET 
RÉSIDENCE HABITUELLE / ORT DES GEWÖHNLICHEN AUFENTHALTS / ОБИЧАЙНО МЕСТОПРЕБИВАВАНЕ / 
DOMICILIO HABITUAL / OBVYKLÉ BYDLIŠTĚ / SÆDVANLIG BOPÆLSADRESSE / ALALINE ELUKOHT / ΣΥΝΗΘΗΣ 
ΔΙΑΜΟΝΗ / GNÁTHÁIT CHÓNAITHE / RESIDENZA ABITUALE / PASTĀVĪGĀ DZĪVESVIETA / NUOLATINĖ 
GYVENAMOJI VIETA / SZOKÁSOS TARTÓZKODÁSI HELY / RESIDENZA NORMALI / WOONPLAATS / MIEJSCE 
ZWYKŁEGO POBYTU / RESIDÊNCIA HABITUAL / REŞEDINŢA OBIŞNUITĂ / MIESTO OBVYKLÉHO POBYTU / 
OBIČAJNO PREBIVALIŠČE / ASUINPAIKKA / HEMVIST 
AUTRES INFORMATIONS FIGURANT DANS L'ACTE / ANDERE ANGABEN AUS DEM EINTRAG / ДРУГИ 
БЕЛЕЖКИ ВЪВ ВРЪЗКА С РЕГИСТРАЦИЯТА / OTROS DATOS DEL REGISTRO / DALŠÍ ÚDAJE O ZÁPISU / 
ANDRE BEMÆRKNINGER TIL REGISTRERINGEN / MUU TEAVE / ΑΛΛΑ ΣΤΟΙΧΕΙΑ ΤΗΣ ΚΑΤΑΧΩΡΙΣΗΣ / SONRAÍ 
EILE A BHAINEANN LEIS AN gCLÁRÚCHÁN / ALTRI ELEMENTI PARTICOLARI DELLA REGISTRAZIONE / CITAS 
ZIŅAS PAR REĢISTRĀCIJU / KITI REGISTRACIJOS DUOMENYS / EGYÉB ANYAKÖNYVI ADATOK / 
PARTIKOLARITAJIET OĦRA TAR-REĠISTRAZZJONI / ANDERE BIJZONDERHEDEN VAN DE REGISTRATIE / INNE 
OKOLICZNOŚCI SZCZEGÓLNE ZWIĄZANE Z REJESTRACJĄ / OUTROS ELEMENTOS PARTICULARES DO REGISTO 
/ ALTE CARACTERISTICI PRIVIND ÎNREGISTRAREA / INÉ OSOBITNÉ ÚDAJE V SÚVISLOSTI S REGISTRÁCIOU / 
DRUGE POSEBNOSTI PRIJAVE / MUITA REKISTERÖINTIIN LIITTYVIÄ SEIKKOJA / ANDRA UPPGIFTER I 
REGISTRERINGEN 

14  DATE DE DÉLIVRANCE, SIGNATURE, SCEAU / TAG DER AUSSTELLUNG, UNTERSCHRIFT, SIEGEL / ДАТА НА 

ИЗДАВАНЕ, ПОДПИС, ПЕЧАТ / FECHA DE EXPEDICIÓN, FIRMA Y SELLO / DATUM VYDÁNÍ, PODPIS, RAZÍTKO 
/ UDSTEDELSESDATO, UNDERSKRIFT, STEMPEL / VÄLJAANDMISE KUUPÄEV, ALLKIRI, PITSER / 
ΗΜΕΡΟΜΗΝΙΑ ΕΚΔΟΣΗΣ, ΥΠΟΓΡΑΦΗ, ΣΦΡΑΓΙΔΑ / DÁTA EISIÚNA, SÍNIÚ, SÉALA / DATA DI RILASCIO, 
FIRMA, TIMBRO / IZSNIEGŠANAS DATUMS, PARAKSTS, ZĪMOGS / IŠDAVIMO DATA, PARAŠAS, ANTSPAUDAS 
/ KIÁLLÍTÁS DÁTUMA, ALÁÍRÁS, PECSÉT / DATA TAL-ĦRUĠ, FIRMA, TIMBRU / DATUM VAN AFGIFTE, 
HANDTEKENING, STEMPEL / DATA WYDANIA, PODPIS, PIECZĘĆ / DATA DE EMISSÃO, ASSINATURA, SELO / 
DATA ELIBERĂRII, SEMNĂTURA, ŞTAMPILA / DÁTUM VYDANIA, PODPIS, PEČIATKA / DATUM IZDAJE, 
PODPIS, ŽIG / ANTAMISPÄIVÄ, ALLEKIRJOITUS, SINETTI / UTFÄRDANDEDATUM, UNDERSKRIFT, STÄMPEL 

EN 

33 

   EN 

 
 
Annex IV 

EUROPEAN UNION  
MULTILINGUAL STANDARD FORM CONCERNING 
REGISTERED PARTNERSHIP 

Article 11 of Regulation (EU) [Add number and title of this Regulation]  

1 MEMBER STATE:

2

ISSUING AUTHORITY

3

EU MULTILINGUAL STANDARD FORM CONCERNING REGISTERED PARTNERSHIP

4 DATE AND PLACE OF THE ACT

7 NAME BEFORE THE ACT
8 FORENAME(S)
9 SEX
10

DATE AND PLACE OF BIRTH

11 NAME FOLLOWING THE ACT
12 HABITUAL RESIDENCE

13

OTHER PARTICULARS OF THE REGISTRATION

Da

Mo

Ye

l_l_l

l_l_l

l_l_l_l_l

5

PARTNER A

6

PARTNER B

Da

Mo

Ye

Da

Mo

Ye

l_l_l

l_l_l

l_l_l_l_l

l_l_l

l_l_l

l_l_l_l_l

14 DATE OF ISSUE,                                                                 

SIGNATURE, SEAL

Da
l_l_l

Mo
l_l_l

Ye
l_l_l_l_l

Legal note: 
This EU multilingual standard form is made available by the authorities of the issuing Member State and 
may be requested alternatively to the equivalent public document existing in that Member State. It shall not prejudice the 
use of an equivalent national public document drawn up by the authorities of the issuing Member State. It shall have the 
same formal evidentiary value as the national equivalent of the issuing Member State, and it shall be used without prejudice 
to the substantive law of the Member States relating to registered partnership. 
SYMBOLS / SYMBOLES / ZEICHEN / СИМВОЛИ / SÍMBOLOS / SYMBOLY / SYMBOLER / 
SÜMBOLID / ΣΥΜΒΟΛΑ / NODA / SIMBOLI / APZĪMĒJUMI / SIMBOLIAI / JELMAGYARÁZAT / 
SIMBOLI / AFKORTINGEN / SKRÓT / SÍMBOLOS / SIMBOLURI / SYMBOLY / KRATICE / SYMBOLIT 
/ FÖRKLARINGAR 
- Da: Day / Jour / Tag / ден / Día / Den / Dag / Päev / Ημέρα / Lá / Giorno / diena / diena / Nap / Jum / dag / 
dzień / Dia / Ziua / Deň / Dan / Päivä / Dag 
- Mo: Month / Mois / Monat / месец / Mes / Měsíc / Måned / Kuu / Μήνας / Mí / Mese / mēnesis / mėnuo / 
Hónap / Xahar / maand / miesiąc / Mês / Luna / Mesiac / Mesec / Kuukausi / Månad 

EN 

34 

   EN 

 
 
  
 
- Ye: Year / Année / Jahr / година / Año / Rok / År / Aasta / Έτος / Bliain / Anno / gads / metai / Év / Sena / jaar 
/ rok / Ano / Anul / Rok / Leto / Vuosi / År 
- Mar : Marriage / Mariage / Eheschlieβung / брак / Matrimonio / Manželství / Gift / Abielu / Γάμος / Pósadh / 
Matrimonio / Laulība / Santuoka / Házasság / Żwieġ / huwelijk / związek małżeński / Casamento / Căsătorie / 
Manželstvo / Zakonska zveza / Avioliitto / Giftermål 
- Reg: Registered Partnership / Partenariat enregistré / Eingetragene Partnerschaft / регистрирано партньорство 
/ Unión registrada / Registrované partnerství / Registreret partnerskab / Registreeritud partnerlus / 
Καταχωρισμένη συμβίωση / Páirtnéireacht Chláraithe / Unione registrata / Reģistrētas partnerattiecības / 
Registruota partnerystė / Bejegyzett élettársi kapcsolat / Unjoni Rreġistrata / geregistreerd partnerschap / 
zarejestrowany związek partnerski / Parceria registada / Parteneriat înregistrat / Registrované partnerstvo / 
Registrirana partnerska skupnost / Rekisteröity parisuhde / Registrerat partnerskap 
- Ls : Legal separation / Séparation de corps / Trennung ohne Auflösung des Ehebandes / законна раздяла / 
Separación judicial / Rozluka / Separeret / Lahuselu / Δικαστικός χωρισμός / Scaradh Dlíthiúil / Separazione 
personale / Laulāto atšķiršana / Gyvenimas skyrium (separacija) / Különválás / Separazzjoni legali / scheiding 
van tafel en bed / separacja prawna / Separação legal / Separare de drept / Súdna rozluka / Prenehanje življenjske 
skupnosti / Asumusero / Hemskillnad 
- Div: Divorce / Divorce / Scheidung / развод / Divorcio / Rozvod / Skilt / Lahutus / Διαζύγιο / Colscaradh / 
Divorzio / Laulības šķiršana / Santuokos nutraukimas / Házasság felbontása / Divorzju / echtscheiding / rozwód / 
Divórcio / Divorț / Rozvod / Razveza zakonske zveze / Avioero / Skilsmässa 
- A: Annulment / Annulation / Nichtigerklärung / унищожаване / Anulación / Zrušení / Ophævelse af ægteskab 
/ Tühistamine / Ακύρωση / Neamhniú pósta / Annullamento / Laulības atzīšana par neesošu / Pripažinimas 
negaliojančia / Érvénytelenítés / Annullament / nietigverklaring / anulowanie / Anulação / Anulare / Anulovanie 
/ Razveljavitev zakonske zveze / Mitätöinti / Annullering 
- D: Death / Décès / Tod / смърт / Defunción / Úmrtí / Død / Surm / Θάνατος / Bás / Decesso / Nāve / Mirtis / 
Halál / Mewt / overlijden / zgon / Óbito / Deces / Úmrtie / Smrt / Kuolema / Dödsfall 
- Dh: Death of the husband / Décès du mari / Tod des Ehemanns / смърт на съпруга / Defunción del esposo / 
Úmrtí manžela / Ægtefælles (mand) død / Abikaasa surm (M) / Θάνατος του συζύγου / Bás an fhir chéile / 
Decesso del marito / Vīra nāve / Vyro mirtis / Férj halála / : Mewt tar-raġel / overlijden van echtgenoot / zgon 
współmałżonka / Óbito do cônjuge masculino / Decesul soțului / Úmrtie manžela / Smrt moža / Aviomiehen 
kuolema / Makes dödsfall 
- Dw: Death of the Wife / Décès de la femme / Tod der Ehefrau / смърт на съпругата / Defunción de la esposa / 
Úmrtí manželky / Ægtefælles (kone) død / Abikaasa surm (F) / Θάνατος της συζύγου / Bás na mná céile / 
Decesso della moglie / Sievas nāve / Žmonos mirtis / Feleség halála / Mewt tal-mara / overlijden van echtgenote 
/ zgon współmałżonki / Óbito do cônjuge feminino / Decesul soției / Úmrtie manželky / Smrt žene / Vaimon 
kuolema / Makas dödsfall 

1 

2 

3 

ÉTAT MEMBRE / MITGLIEDSTAAT / ДЪРЖАВА ЧЛЕНКА / ESTADO MIEMBRO / ČLENSKÝ STÁT / 
MEDLEMSSTAT / LIIKMESRIIK / ΚΡΑΤΟΣ ΜΕΛΟΣ / BALLSTÁT / STATO MEMBRO / DALĪBVALSTS / VALSTYBĖ 
NARĖ / TAGÁLLAM / STAT MEMBRU / LIDSTAAT / PAŃSTWO CZŁONKOWSKIE / ESTADO-MEMBRO / 
STATUL MEMBRU / ČLENSKÝ ŠTÁT / DRŽAVA ČLANICA / JÄSENVALTIO / MEDLEMSSTAT 
AUTORITÉ DE DÉLIVRANCE / AUSSTELLUNGSBEHÖRDE / ИЗДАВАЩ ОРГАН / AUTORIDAD EXPEDIDORA / 
VYDÁVAJÍCÍ ORGÁN / UDSTEDENDE MYNDIGHED / VÄLJAANDJA ASUTUS / ΑΡΧΗ ΕΚΔΟΣΗΣ / ÚDARÁS 
EISIÚNA / AUTORITÀ DI RILASCIO / IZSNIEDZĒJA IESTĀDE / IŠDUODANTI INSTITUCIJA / KIÁLLÍTÓ HATÓSÁG / 
AWTORITÀ KOMPETENTI / AUTORITEIT VAN AFGIFTE / ORGAN WYDAJĄCY / AUTORIDADE DE EMISSÃO / 
AUTORITATEA EMITENTĂ / VYDÁVAJÚCI ORGÁN / ORGAN IZDAJATELJ / ANTAVA VIRANOMAINEN / 
UTFÄRDANDE MYNDIGHET 
FORMULAIRE TYPE MULTILINGUE DE L'UE CONCERNANT LE PARTENARIAT ENREGISTRÉ / 
MEHRSPRACHIGES EU-FORMULAR - EINGETRAGENE PARTNERSCHAFT / МНОГОЕЗИЧНО СТАНДАРТНО 
УДОСТОВЕРЕНИЕ НА ЕС ЗА РЕГИСТРИРАНО ПАРТНЬОРСТВО / IMPRESO ESTÁNDAR MULTILINGÜE DE LA 
UE RELATIVO A LA UNIÓN REGISTRADA / VÍCEJAZYČNÝ STANDARDNÍ FORMULÁŘ EU PRO REGISTROVANÉ 

EN 

35 

   EN 

 
 
PARTNERSTVÍ / FLERSPROGET EU-STANDARFORMULAR FOR REGISTRERET PARTNERSKAB / ELi 
MITMEKEELNE STANDARDVORM REGISTREERITUD PARTNRELUSE KOHTA / ΠΟΛΥΓΛΩΣΣΟ ΤΥΠΟΠΟΙΗΜΕΝΟ 
ΕΝΤΥΠΟ ΤΗΣ ΕΕ ΓΙΑ ΤΗΝ ΚΑΤΑΧΩΡΙΣΜΕΝΗ ΣΥΜΒΙΩΣΗ / FOIRM CHAIGHDEÁNACH ILTEANGACH AN AE 
MAIDIR LE PÁIRTNÉIREACHT CHLÁRAITHE / MODULO STANDARD MULTILINGUE DELL'UE RELATIVO 
ALL'UNIONE REGISTRATA / ES DAUDZVALODU STANDARTA VEIDLAPA ATTIECĪBĀ UZ REĢISTRĒTĀM 
PARTNERATTIECĪBĀM / ES DAUGIAKALBĖ STANDARTINĖ FORMA DĖL REGISTRUOTOS PARTNERYSTĖS / 
TÖBBNYELVŰ UNIÓS FORMANYOMTATVÁNY BEJEGYZETT ÉLETTÁRSI KAPCSOLAT TEKINTETÉBEN / 
FORMOLA MULTILINGWA STANDARD TAL-UE DWAR SĦUBIJA REĠISTRATA / MEERTALIG EU-
MODELFORMULIER BETREFFENDE GEREGISTREERD PARTNERSCHAP / WIELOJĘZYCZNY FORMULARZ 
STANDARDOWY UE DOTYCZĄCY ZAREJESTROWANIA ZWIĄZKU PARTNERSKIEGO / FORMULÁRIO 
MULTILINGUE DA UE RELATIVO À PARCERIA REGISTADA / FORMULAR STANDARD MULTILINGV AL UE 
PRIVIND PARTENERIATUL ÎNREGISTRAT / ŠTANDARDNÝ VIACJAZYČNÝ FORMULÁR EÚ TÝKAJÚCI SA 
REGISTROVANÉHO PARTNERSTVA / STANDARDNI VEČJEZIČNI OBRAZEC EU V ZVEZI Z REGISTRACIJO 
PARTNERSKE SKUPNOSTI / EU:N MONIKIELINEN VAKIOLOMAKE - REKISTERÖITY PARISUHDE / 
FLERSPRÅKIGT EU-STANDARDFORMULÄR RÖRANDE REGISTRERAT PARTNERSKAP 
DATE ET LIEU DE L'ÉTABLISSEMENT DE L'ACTE / TAG UND ORT DES EINTRAGS / ДАТА И МЯСТО НА 
РЕГИСТРИРАНЕ НА ПАРТНЬОРСТВОТО / FECHA Y LUGAR DE MATRIMONIO / DATUM A MÍSTO UZAVŘENÍ 
PARTNERSTVÍ / DATO OG STED FOR REGISTRERINGEN / PARTNERLUSE REGISTREERIMISE KUUPÄEV JA 
KOHT / ΗΜΕΡΟΜΗΝΙΑ ΚΑΙ ΤΟΠΟΣ ΤΗΣ ΠΡΑΞΗΣ / DÁTA AGUS IONAD CHLÁRÚ NA PÁIRTNÉIREACHTA / 
DATA E LUOGO DELL'ATTO / AKTA DATUMS UN VIETA / SUDARYMO DATA IR VIETA / CSELEKMÉNY IDEJE ÉS 
HELYE / DATA U POST TAL-ATT / DATUM EN  PLAATS VAN REGISTRATIE / DATA I MIEJSCE 
ZAREJESTROWANIA ZWIĄZKU / DATA E LOCAL DO ATO / DATA ŞI LOCUL ÎNREGISTRĂRII PARTENERIATULUI 
/ DÁTUM A MIESTO UZAVRETIA PARTNERSTVA / DATUM IN KRAJ REGISTRACIJE / REKISTERÖINTIAIKA JA –
PAIKKA / DATUM OCH ORT FÖR REGISTRERINGEN 
PARTENAIRE A / PARTNER A / ПАРТНЬОР A / PAREJA A / PARTNER A / PARTNER A / PARTNER A / 
ΣΥΝΤΡΟΦΟΣ A / PÁIRTÍ A / PARTNER A / PARTNERIS A / "A" ÉLETTÁRS / SIEĦEB A / PARTNER A / PARTNER 
A / PARCEIRO A / PARTENERUL A / PARTNER A / PARTNER A / PUOLISO A / PARTNER A 
PARTENAIRE B / PARTNER B / ПАРТНЬОР В / PAREJA B / PARTNER B / PARTNER B / PARTNER B / 
ΣΥΝΤΡΟΦΟΣ B / PÁIRTÍ B / PARTNER B / PARTNERIS B / "B" ÉLETTÁRS / SIEĦEB B / PARTNER B / PARTNER B 
/ PARCEIRO B / PARTENERUL B / PARTNER B / PARTNER B / PUOLISO B / PARTNER B 
NOM ANTÉRIEUR À L'ÉTABLISSSEMENT DE L'ACTE / NAME VOR DEM EINTRAG / ФАМИЛНО ИМЕ ПРЕДИ 
РЕГИСТРИРАНЕ НА ПАРТНЬОРСТВОТО / APELLIDO(S) ANTES DEL CONTRATO DE UNIÓN / PŘÍJMENÍ PŘED 
UZAVŘENÍM PARTNERSTVÍ / EFTERNAVN FØR INDGÅELSE AF PARTNERSKABET / PEREKONNANIMI ENNE 
REGISTREERIMIST / ΕΠΩΝΥΜΟ ΠΡΙΝ ΑΠΌ ΤΗΝ ΠΡΑΞΗ / SLOINNE ROIMH AN gCLÁRÚ / COGNOME PRIMA 
DELL'ATTO /  UZVĀRDS PIRMS AKTA / PAVARDĖ IKI SUDARYMO / BEJEGYZETT ÉLETTÁRSI KAPCSOLAT 
LÉTESÍTÉSE ELŐTTI CSALÁDI NÉV / KUNJOM QABEL L-ATT / NAAM VÓÓR REGISTRATIE VAN HET 
PARTNERSCHAP / NAZWISKO PRZED ZAREJESTROWANIEM ZWIĄZKU / APELIDO ANTERIOR AO ATO / 
NUMELE AVUT ÎNAINTE DE ÎNREGISTRAREA PARTENERIATULUI / PRIEZVISKO PRED UZAVRETÍM 
PARTNERSTVA / PRIIMEK PRED REGISTRACIJO PARTNERSKE SKUPNOSTI / SUKUNIMI ENNEN 
REKISTERÖINTIÄ / EFTERNAMN FÖRE REGISTRERINGEN 
PRÉNOM(S) / VORNAME(N) / СОБСТВЕНО ИМЕ / NOMBRE(S) / JMÉNO (JMÉNA) / FORNAVN/-E / 
EESNIMED /  ΟΝΟΜΑ/ΟΝΟΜΑΤΑ / CÉADAINM(NEACHA) / NOME/I / VĀRDS(-I) / VARDAS (-AI) / UTÓNÉV 
(UTÓNEVEK) / ISEM (ISMIJIET) / VOORNAMEN / IMIĘ (IMIONA) / NOME´PRÓPRIO / PRENUME / MENO(Á) / 
IME(NA) / ETUNIMET / FÖRNAMN 
SEXE / GESCHLECHT / ПОЛ / SEXO / POHLAVÍ / KØN / SUGU / ΦΥΛΟ / GNÉAS / SESSO / DZIMUMS / LYTIS / 
NEM / SESS / GESLACHT / PŁEĆ / SEXO / SEX / POHLAVIE / SPOL / SUKUPUOLI / KÖN 

4 

5 

6 

7 

8 

9 

10  DATE ET LIEU DE NAISSANCE / TAG UND ORT DER GEBURT / ДАТА И МЯСТО НА РАЖДАНЕ / FECHA Y 

LUGAR DE NACIMIENTO / DATUM A MÍSTO NAROZENÍ / FØDSELSDATO OG –STED / KUUPÄEV JA KOHT / 

EN 

36 

   EN 

 
ΗΜΕΡΟΜΗΝΙΑ ΚΑΙ ΤΟΠΟΣ ΓΕΝΝΗΣΗΣ / DÁTA AGUS IONAD BREITHE / DATA E LUOGO DI NASCITA / 
DZIMŠANAS DATUMS UN VIETA / GIMIMO DATA IR VIETA / SZÜLETÉSI HELY ÉS IDŐ / DATA U POST TAT-
TWELID / GEBOORTEDATUM EN –PLAATS / DATA I MIEJSCE URODZIN / DATA E LOCAL DE NASCIMENTO / 
DATA ŞI LOCUL NAŞTERII / DÁTUM A MIESTO NARODENIA / DATUM IN KRAJ ROJSTVA / SYNTYMÄAIKA JA –
PAIKKA / FÖDELSEDATUM OCH FÖDELSEORT 

11  NOM POSTÉRIEUR À L'ÉTABLISSEMNT DE L'ACTE / NAME NACH DEM EINTRAG / ФАМИЛНО ИМЕ СЛЕД 

12 

13 

РЕГИСТРИРАНЕ НА ПАРТНЬОРСТВОТО / APELLIDO(S) TRAS EL CONTRATO DE UNIÓN / PŘÍJMENÍ PO 
UZAVŘENÍ PARTNERSTVÍ / NAVN EFTER ACT / PEREKONNANIMI PÄRAST REGISTREERIMIST / ΕΠΩΝΥΜΟ 
ΜΕΤΑ ΤΗΝ ΠΡΑΞΗ / SLOINNE TAR ÉIS AN CHLÁRAITHE / COGNOME DOPO L'ATTO / UZVĀRDS PĒC AKTA / 
PAVARDĖ PO SUDARYMO / BEJEGYZETT ÉLETTÁRSI KAPCSOLAT LÉTESÍTÉSE UTÁNI NÉV / KUNJOM WARA L-
ATT / NAAM VÓÓR PARTNERSCHAP / NAZWISKO PO ZAREJESTROWANIU ZWIĄZKU / APELIDO POSTERIOR 
AO ATO / NUMELE DOBÂNDIT DUPĂ ÎNREGISTRARE / PRIEZVISKO PO UZAVRETÍ PARTNERSTVA / PRIIMEK 
PO REGISTRACIJI PARTNERSKE SKUPNOSTI / NIMI REKISTERÖINNIN JÄLKEEN / EFTERNAMN EFTER 
REGISTRERINGEN 
RÉSIDENCE HABITUELLE / ORT DES GEWÖHNLICHEN AUFENTHALTS / ОБИЧАЙНО МЕСТОПРЕБИВАВАНЕ / 
DOMICILIO HABITUAL / OBVYKLÉ BYDLIŠTĚ / SÆDVANLIG BOPÆLSADRESSE / ALALINE ELUKOHT / ΣΥΝΗΘΗΣ 
ΔΙΑΜΟΝΗ / GNÁTHÁIT CHÓNAITHE / RESIDENZA ABITUALE / PASTĀVĪGĀ DZĪVESVIETA / NUOLATINĖ 
GYVENAMOJI VIETA / SZOKÁSOS TARTÓZKODÁSI HELY / RESIDENZA NORMALI / WOONPLAATS / MIEJSCE 
ZWYKŁEGO POBYTU / RESIDÊNCIA HABITUAL / REŞEDINŢA OBIŞNUITĂ / MIESTO OBVYKLÉHO POBYTU / 
OBIČAJNO PREBIVALIŠČE / ASUINPAIKKA / HEMVIST 
AUTRES INFORMATIONS FIGURANT DANS L'ACTE / ANDERE ANGABEN AUS DEM EINTRAG / ДРУГИ 
БЕЛЕЖКИ ВЪВ ВРЪЗКА С РЕГИСТРАЦИЯТА / OTROS DATOS DEL REGISTRO / DALŠÍ ÚDAJE O ZÁPISU / 
ANDRE BEMÆRKNINGER TIL REGISTRERINGEN / MUU TEAVE / ΑΛΛΑ ΣΤΟΙΧΕΙΑ ΤΗΣ ΚΑΤΑΧΩΡΙΣΗΣ / SONRAÍ 
EILE A BHAINEANN LEIS AN gCLÁRÚCHÁN / ALTRI ELEMENTI PARTICOLARI DELLA REGISTRAZIONE / CITAS 
ZIŅAS PAR REĢISTRĀCIJU/ KITI REGISTRACIJOS DUOMENYS / EGYÉB ANYAKÖNYVI ADATOK / 
PARTIKOLARITAJIET OĦRA TAR-REĠISTRAZZJONI / ANDERE BIJZONDERHEDEN VAN DE REGISTRATIE / INNE 
OKOLICZNOŚCI SZCZEGÓLNE ZWIĄZANE Z REJESTRACJĄ / OUTROS ELEMENTOS PARTICULARES DO REGISTO 
/ ALTE CARACTERISTICI PRIVIND ÎNREGISTRAREA / INÉ OSOBITNÉ ÚDAJE V SÚVISLOSTI S REGISTRÁCIOU / 
DRUGE POSEBNOSTI PRIJAVE / MUITA REKISTERÖINTIIN LIITTYVIÄ SEIKKOJA / ANDRA UPPGIFTER I 
REGISTRERINGEN 

14  DATE DE DÉLIVRANCE, SIGNATURE, SCEAU / TAG DER AUSSTELLUNG, UNTERSCHRIFT, SIEGEL / ДАТА НА 

ИЗДАВАНЕ, ПОДПИС, ПЕЧАТ / FECHA DE EXPEDICIÓN, FIRMA Y SELLO / DATUM VYDÁNÍ, PODPIS, RAZÍTKO 
/ UDSTEDELSESDATO, UNDERSKRIFT, STEMPEL / VÄLJAANDMISE KUUPÄEV, ALLKIRI, PITSER / 
ΗΜΕΡΟΜΗΝΙΑ ΕΚΔΟΣΗΣ, ΥΠΟΓΡΑΦΗ, ΣΦΡΑΓΙΔΑ / DÁTA EISIÚNA, SÍNIÚ, SÉALA / DATA DI RILASCIO, 
FIRMA, TIMBRO / IZSNIEGŠANAS DATUMS, PARAKSTS, ZĪMOGS / IŠDAVIMO DATA, PARAŠAS, ANTSPAUDAS 
/ KIÁLLÍTÁS DÁTUMA, ALÁÍRÁS, PECSÉT / DATA TAL-ĦRUĠ, FIRMA, TIMBRU / DATUM VAN AFGIFTE, 
HANDTEKENING, STEMPEL / DATA WYDANIA, PODPIS, PIECZĘĆ / DATA DE EMISSÃO, ASSINATURA, SELO / 
DATA ELIBERĂRII, SEMNĂTURA, ŞTAMPILA / DÁTUM VYDANIA, PODPIS, PEČIATKA / DATUM IZDAJE, 
PODPIS, ŽIG / ANTAMISPÄIVÄ, ALLEKIRJOITUS, SINETTI / UTFÄRDANDEDATUM, UNDERSKRIFT, STÄMPEL 

EN 

37 

   EN 

 
 
Annex V 

EUROPEAN UNION  
MULTILINGUAL STANDARD FORM CONCERNING 
THE LEGAL STATUS AND REPRESENTATION  
OF A COMPANY OR OTHER UNDERTAKING 

Article 11 of Regulation (EU) [Add number and title of this Regulation]  

1 MEMBER STATE:

2

ISSUING AUTHORITY

EU MULTILINGUAL STANDARD FORM CONCERNING THE LEGAL STATUS AND REPRESENTATION OF A 
COMPANY OR OTHER UNDERTAKING

NAME OF THE COMPANY OR OTHER UNDERTAKING

LEGAL FORM

3

4

5

REGISTERED OFFICE

8
9 DATE AND PLACE OF REGISTRATION

6 NATIONAL

7 EUROPEAN

Da

l_l_l

Mo

Ye

l_l_l

l_l_l_l_l

10
11

12

REGISTRATION NUMBER

NAME(S) OF THE AUTHORISED REPRESENTATIVE(S)

FORENAME(S) OF THE AUTHORISED REPRESENTATIVE(S)

13

FUNCTION OF THE AUTHORISED REPRESENTATIVE(S)

14 IS (ARE) AUTHORISED TO REPRESENT 

15 ALONE

16

JOINTLY

17 DATE OF ISSUE,                                                                 

SIGNATURE, SEAL

Da
l_l_l

Mo
l_l_l

Ye
l_l_l_l_l

Legal note: 
This EU multilingual standard form is made available by the authorities of the issuing Member State and 
may be requested alternatively to the equivalent public document existing in that Member State. It shall not prejudice the 
use of an equivalent national public document drawn up by the authorities of the issuing Member State. It shall have the 
same formal evidentiary value as the national equivalent of the issuing Member State, and it shall be used without prejudice 
to  the  substantive  law  of  the  Member  States  relating  to  the  legal  status  and  representation  of  a  company  or  other 
undertaking. 
SYMBOLS / SYMBOLES / ZEICHEN / СИМВОЛИ / SÍMBOLOS / SYMBOLY / SYMBOLER / 
SÜMBOLID / ΣΥΜΒΟΛΑ / NODA / SIMBOLI / APZĪMĒJUMI / SIMBOLIAI / JELMAGYARÁZAT / 
SIMBOLI / AFKORTINGEN / SKRÓT / SÍMBOLOS / SIMBOLURI / SYMBOLY / KRATICE / SYMBOLIT 
/ FÖRKLARINGAR 
- Da: Day / Jour / Tag / ден / Día / Den / Dag / Päev / Ημέρα / Lá / Giorno / diena / diena / Nap / Jum / dag / 
dzień / Dia / Ziua / Deň / Dan / Päivä / Dag 
- Mo: Month / Mois / Monat / месец / Mes / Měsíc / Måned / Kuu / Μήνας / Mí / Mese / mēnesis / mėnuo / 
Hónap / Xahar / maand / miesiąc / Mês / Luna / Mesiac / Mesec / Kuukausi / Månad 

EN 

38 

   EN 

 
 
 
  
 
- Ye: Year / Année / Jahr / година / Año / Rok / År / Aasta / Έτος / Bliain / Anno / gads / metai / Év / Sena / jaar 
/ rok / Ano / Anul / Rok / Leto / Vuosi / År 

EN 

39 

   EN 

 
1 

2 

3 

4 

EN 

ÉTAT MEMBRE / MITGLIEDSTAAT / ДЪРЖАВА ЧЛЕНКА / ESTADO MIEMBRO / ČLENSKÝ STÁT / 
MEDLEMSSTAT / LIIKMESRIIK / ΚΡΑΤΟΣ ΜΕΛΟΣ / BALLSTÁT / STATO MEMBRO / DALĪBVALSTS / 
VALSTYBĖ NARĖ / TAGÁLLAM / STAT MEMBRU / LIDSTAAT / PAŃSTWO CZŁONKOWSKIE / 
ESTADO-MEMBRO / STATUL MEMBRU / ČLENSKÝ ŠTÁT / DRŽAVA ČLANICA / JÄSENVALTIO / 
MEDLEMSSTAT 
AUTORITÉ DE DÉLIVRANCE / AUSSTELLUNGSBEHÖRDE / ИЗДАВАЩ ОРГАН / AUTORIDAD 
EXPEDIDORA / VYDÁVAJÍCÍ ORGÁN / UDSTEDENDE MYNDIGHED / VÄLJAANDJA ASUTUS / ΑΡΧΗ 
ΕΚΔΟΣΗΣ / ÚDARÁS EISIÚNA / AUTORITÀ DI RILASCIO / IZSNIEDZĒJA IESTĀDE / IŠDUODANTI 
INSTITUCIJA / KIÁLLÍTÓ HATÓSÁG / AWTORITÀ KOMPETENTI / AUTORITEIT VAN AFGIFTE / 
ORGAN WYDAJĄCY / AUTORIDADE DE EMISSÃO / AUTORITATEA EMITENTĂ / VYDÁVAJÚCI 
ORGÁN / ORGAN IZDAJATELJ / ANTAVA VIRANOMAINEN / UTFÄRDANDE MYNDIGHET 
FORMULAIRE  TYPE  MULTILINGUE  DE  L'UE  CONCERNANT  LE  STATUT  ET  LA  REPRÉSENTATION 
JURIDIQUE  DE  LA  SOCIÉTÉ  OU  AUTRE  FORME  D'ENTREPRISE  /  MEHRSPRACHIGES  EU-
FORMULAR  ZUR  RECHTSFORM  EINER  GESELLSCHAFT/EINES  UNTERNEHMENS  UND  ZUR 
VERTRETUNGSBEFUGNIS  /  МНОГОЕЗИЧНО  СТАНДАРТНО  УДОСТОВЕРЕНИЕ  НА  ЕС  ЗА 
ПРАВНИЯ  СТАТУС  И  ПРЕДСТАВИТЕЛСТВОТО  НА  ДРУЖЕСТВО  ИЛИ  НА  ДРУГ  ВИД 
ПРЕДПРИЯТИЕ / IMPRESO ESTÁNDAR MULTILINGÜE DE LA UE RELATIVO A LA PERSONALIDAD 
JURÍDICA  Y  LA  REPRESENTACIÓN  DE  LA  SOCIEDAD  O  EMPRESA  /  VÍCEJAZYČNÝ  STANDARDNÍ 
FORMULÁŘ  EU  TÝKAJÍCÍ  SE  PRÁVNÍHO  POSTAVENÍ  A  ZASTUPOVÁNÍ  SPOLEČNOSTI  NEBO 
JINÉHO PODNIKU / FLERSPROGET EU-STANDARDFORMULAR VEDRØRENDE ET SELSKABS ELLER 
ET  ANDET  FORETAGENDES  RETLIGE  STATUS  OG  REPRÆSENTATION  /  ELi  MITMEKEELNE 
STANDARDVORM  ÄRIÜHINGU  VÕI  MUU  ETTEVÕTJA  ÕIGUSLIKU  SEISUNDI  JA  ESINDAMISE 
KOHTA / ΠΟΛΥΓΛΩΣΣΟ ΤΥΠΟΠΟΙΗΜΕΝΟ ΕΝΤΥΠΟ ΤΗΣ ΕΕ ΓΙΑ ΤΟ ΝΟΜΙΚΟ ΚΑΘΕΣΤΩΣ ΚΑΙ ΤΗΝ 
ΕΚΠΡΟΣΩΠΗΣΗ ΕΤΑΙΡΕΙΑΣ Ή ΑΛΛΗΣ ΕΠΙΧΕΙΡΗΣΗΣ / FOIRM CHAIGHDEÁNACH ILTEANGACH AN 
AE  MAIDIR  LE  STÁDAS  DLÍTHIÚIL  AGUS  IONADAÍOCHT  CUIDEACHTA  NÓ  GNÓTHAIS  EILE  / 
MODULO  STANDARD  MULTILINGUE  DELL'UE  RELATIVO  ALLO  STATUS  GIURIDICO  E  ALLA 
RAPPRESENTANZA  DI  UNA  SOCIETÀ  O  ALTRA  IMPRESA  /  ES  DAUDZVALODU  STANDARTA 
VEIDLAPA  ATTIECĪBĀ  UZ  UZŅĒMUMA  VAI  CITA  VEIDA  KOMERSANTA  JURIDISKO  STATUSU  UN 
PĀRSTĀVĪBU / ES DAUGIAKALBĖ STANDARTINĖ FORMA DĖL BENDROVĖS AR KITOKIOS ĮMONĖS 
TEISINIO STATUSO IR ATSTOVAVIMO / TÖBBNYELVŰ UNIÓS FORMANYOMTATVÁNY TÁRSASÁG 
VAGY EGYÉB VÁLLALKOZÁS JOGÁLLÁSA ÉS KÉPVISELETE TEKINTETÉBEN / FORMOLA STANDARD 
MULTILINGWA TAL-UE DWAR L-ISTATUS LEGALI U R-RAPPREŻENTAZZJONI TA' KUMPANIJA JEW 
TA'  IMPRIŻA  /  MEERVOUDIG  EU-MODELFORMULIER  BETREFFENDE  DE  RECHTSVORM  EN 
VERTEGENWOORDIGING  VAN  EEN  VENNOOTSCHAP  OF  ANDERE  ONDERNEMING 
/ 
I 
WIELOJĘZYCZNY  FORMULARZ  STANDARDOWY  UE  DOTYCZĄCY  STATUSU  PRAWNEGO 
REPREZENTACJI  SPÓŁKI  LUB  INNYCH  PRZEDSIĘBIORSTW  /  FORMULÁRIO  MULTILINGUE  DA  UE 
RELATIVO  AO  ESTATUTO  JURÍDICO  E  À  REPRESENTAÇÃO  DE  UMA  EMPRESA  OU  OUTRA 
SOCIEDADE  /  FORMULAR  STANDARD  MULTILINGV  AL  UE  PRIVIND  STATUTUL  LEGAL  ŞI 
REPREZENTAREA  UNEI  SOCIETĂŢI  SAU  A  UNEI  ALTE  ÎNTREPRINDERI  / 
  ŠTANDARDNÝ 
VIACJAZYČNÝ  FORMULÁR  EÚ  TÝKAJÚCI  SA  PRÁVNEHO  POSTAVENIA  A  ZASTÚPENIA 
SPOLOČNOSTI  ALEBO  INÉHO  PODNIKU  /  STANDARDNI  VEČJEZIČNI  OBRAZEC  EU  V  ZVEZI  S 
PRAVNO  OBLIKO  IN  ZASTOPSTVOM  GOSPODARSKE  DRUŽBE  ALI  DRUGEGA  PODJETJA  /  EU:N 
MONIKIELINEN  VAKIOLOMAKE  -  YHTIÖN  TAI  MUUN  YRITYKSEN  OIKEUDELLINEN  MUOTO  JA 
EDUSTAJAT  /  FLERSPRÅKIGT  EU-STANDARDFORMULÄR  RÖRANDE  ETT  BOLAGS  ELLER  ANNAT 
FÖRETAGS RÄTTSLIGA STATUS OCH REPRESENTATION 
NOM DE LA SOCIETE OU AUTRE FORME D'ENTREPRISE /  
FIRMA DER GESELLSCHAFT/DES UNTERNEHMENS / НАИМЕНОВАНИЕ НА 

40 

   EN 

 
 
ДРУЖЕСТВОТО/ДРУГИЯ ВИД ПРЕДПРИЯТИЕ / NOMBRE DE LA SOCIEDAD O EMPRESA / NÁZEV 
SPOLEČNOSTI NEBO JINÉHO PODNIKU / SELSKABETS ELLER FORETAGENDETS NAVN / 
ÄRIÜHINGU VÕI MUU ETTEVÕTJA NIMI / ΕΠΩΝΥΜΙΑ ΤΗΣ ΕΤΑΙΡΕΙΑΣ Ή ΑΛΛΗΣ ΕΠΙΧΕΙΡΗΣΗΣ / 
AINM NA CUIDEACHTA NÓ GNÓTHAIS EILE / DENOMINAZIONE DELLA SOCIETÀ O IMPRESA / 
UZŅĒMUMA VAI CITA VEIDA KOMERSANTA NOSAUKUMS / BENDROVĖS AR KITOKIOS ĮMONĖS 
PAVADINIMAS / A TÁRSASÁG VAGY EGYÉB VÁLLALKOZÁS NEVE / ISEM TAL-KUMPANIJA JEW TA' 
IMPRIŻA OĦRA / NAAM VAN DE VENNOOTSCHAP OF ANDERE ONDERNEMING / NAZWA SPÓŁKI 
LUB INNEGO PRZEDSIĘBIORSTWA / NOME DE UMA EMPRESA OU OUTRA SOCIEDADE / 
NUMELE SOCIETĂŢII SAU AL ÎNTREPRINDERII / MENO SPOLOČNOSTI ALEBO INÉHO PODNIKU / 
IME GOSPODARSKE DRUŽBE ALI DRUGEGA PODJETJA / YHTIÖN TAI MUUN YRITYKSEN NIMI / 
FÖRETAGETS NAMN 
FORME JURIDIQUE / RECHTSFORM / ПРАВНА ФОРМА / FORMA JURÍDICA / PRÁVNÍ FORMA / 
RETLIG STATUS / ÕIGUSLIK VORM / ΝΟΜΙΚΗ ΜΟΡΦΗ / FOIRM DHLÍTHIÚIL / FORMA GIURIDICA 
/ JURIDISKĀ FORMA / TEISINĖ FORMA / JOGI FORMA / FORMA ĠURIDIKA / RECHTSVORM / 
FORMA PRAWNA / FORMA JURÍDICA / FORMA JURIDICĂ / PRÁVNA FORMA / PRAVNA OBLIKA / 
OIKEUDELLINEN MUOTO / RÄTTSLIG FORM 
NATIONAL / NATIONAL / НАЦИОНАЛНА / NACIONAL / VNITROSTÁTNÍ / NATIONALT / RIIKLIK / 
ΕΘΝΙΚΗ / NÁISIÚNTA / NAZIONALE / VALSTS / NACIONALINĖ / BELFÖLDI / NAZZJONALI / 
NATIONAAL / KRAJOWA / NACIONAL / NAŢIONAL / VNÚTROŠTÁTNA / V DRŽAVI / 
KANSALLINEN / NATIONELL 
EUROPÉEN / EUROPÄISCH / ЕВРОПЕЙСКА / EUROPEA / EVROPSKÁ / EUROPÆISK / EUROOPA / 
ΕΥΡΩΠΑΪΚΗ / EORPACH / EUROPEA / EIROPAS / EUROPOS / EURÓPAI / EWROPEA / EUROPEES / 
EUROPEJSKA / EUROPEIA / EUROPEAN / EURÓPSKA / V EU / EUROOPPALAINEN / EUROPEISK 
SIÈGE SOCIAL / SITZ DER GESELLSCHAFT/DES UNTERNEHMENS / СЕДАЛИЩЕ / SEDE SOCIAL / 
SÍDLO / HJEMSTED / REGISTRIJÄRGNE ASUKOHT / ΕΔΡΑ / OIFIG CHLÁRAITHE / SEDE LEGALE / 
JURIDISKĀ ADRESE / BUVEINĖ / SZÉKHELY / UFFIĊĊJU REĠISTRAT / STATUTAIRE ZETEL / 
ZAREJESTROWANA SIEDZIBA / SEDE SOCIAL / SEDIUL SOCIAL / OFICIÁLNE SÍDLO / STATUTARNI 
SEDEŽ / TOIMIPAIKKA / SÄTE 
DATE ET LIEU DE L'IMMATRICULATION / TAG UND ORT DER EINTRAGUNG / ДАТА И МЯСТО НА 
РЕГИСТРИРАНЕ / FECHA Y LUGAR DE REGISTRO / DATUM A MÍSTO ZÁPISU / DATO OG STED / 
REGISTRISSE KANDMISE KUUPÄEV JA KOHT / ΗΜΕΡΟΜΗΝΙΑ ΚΑΙ ΤΟΠΟΣ ΚΑΤΑΧΩΡΙΣΗΣ / DÁTA 
AGUS IONAD AN CHLÁRAITHE / DATA E LUOGO DI REGISTRAZIONE / REĢISTRĀCIJAS DATUMS 
UN VIETA / REGISTRACIJOS DATA IR VIETA / BEJEGYZÉS IDEJE ÉS HELYE / DATA U POST TA' 
REĠISTRAZZJONI / DATUM EN PLAATS VAN REGISTRATIE / DATA I MIEJSCE REJESTRACJI / DATA 
E LOCAL DE REGISTO / DATA ŞI LOCUL ÎNREGISTRĂRII / DÁTUM A  MIESTO REGISTRÁCIE / 
DATUM IN KRAJ REGISTRACIJE / REKISTERÖINTIAIKA JA –PAIKKA / REGISTRERINGSDATUM OCH 
REGISTRERINGSORT 

5 

6 

7 

8 

9 

10  NUMÉRO D'IMMATRICULATION / EINTRAGUNGSNUMMER / НОМЕР В РЕГИСТЪРА / NÚMERO 
DE REGISTRO / IDENTIFIKAČNÍ ČÍSLO / REGISTRERINGSNUMMER / REGISTRINUMBER / 
ΑΡΙΘΜΟΣ ΚΑΤΑΧΩΡΙΣΗΣ / UIMHIR CHLÁRAITHE / NUMERO DI REGISTRAZIONE / REĢISTRĀCIJAS 
NUMURS / REGISTRACIJOS NUMERIS / CÉGJEGYZÉKSZÁM / NUMRU TA' REĠISTRAZZJONI / 
REGISTRATIENUMMER / NUMER REJESTRACYJNY / NÚMERO DE REGISTO / NUMĂRUL DE 
ÎNREGISTRARE / REGISTRAČNÉ ČÍSLO / REGISTRSKA ŠTEVILKA / REKISTERÖINTINUMERO / 
REGISTRERINGSNUMMER 

11  NOM DU/DES REPRÉSENTANT(S) HABILITÉ(S) / NAME DES (DER) VERTRETUNGSBEFUGTEN / 
ФАМИЛНО(И) ИМЕ(НА) НА УПЪЛНОМОЩЕНИЯ(ТЕ) ПРЕДСТАВИТЕЛ(И) / APELLIDO(S) DEL 
REPRESENTANTE O LOS REPRESENTANTES AUTORIZADOS / PŘÍJMENÍ POVĚŘENÉHO ZÁSTUPCE 
(POVĚŘENÝCH ZÁSTUPCŮ) / EFTERNAVN/-E FOR DE BEMYNDIGEDE REPRÆSENTANTER/-ER / 

EN 

41 

   EN 

 
VOLITATUD ESINDAJA(TE) PEREKONNANIMI/NIMED / ΕΠΩNΥΜΟ ΤΟΥ Ή ΤΩΝ 
ΕΞΟΥΣΙΟΔΟΤΗΜΕΝΩΝ ΕΚΠΡΟΣΩΠΩΝ / SLOINNE AN IONADAÍ ÚDARAITHE / NA nIONADAITHE 
ÚDARAITHE / COGNOME/I DEL/I RAPPRESENTANTE/I AUTORIZZATO/I / PILNVAROTĀ(-O) 
PĀRSTĀVJA(-U) UZVĀRDS(-I) / ĮGALIOTO (-Ų) ATSTOVO (-Ų) PAVARDĖ (-ĖS) / KÉPVISELETRE 
JOGOSULT(AK) CSALÁDI NEVE(I) / KUNJOM(IJIET) TAR-RAPPREŻENTANT(I) AWTORIZZAT(I) / 
NAAM VAN DE GEMACHTIGDE VERTEGENWOORDIGER(S) / NAZWISKO (NAZWISKA) 
UPOWAŻNIONEGO PRZEDSTAWICIELA (UPOWAŻNIONYCH PRZEDSTAWICIELI) / APELIDO DO 
OU DOS REPRESENTANTES AUTORIZADOS / NUMELE REPREZENTANTULUI 
AUTORIZAT/REPREZENTANŢILOR AUTORIZAŢI / PRIEZVISKO(Á) OPRÁVNENÉHO ZÁSTUPCU 
(OPRÁVNENÝCH ZÁSTUPCOV) / PRIIMEK ZAKONITEGA ZASTOPNIKA / PRIIMKI ZAKONITIH 
ZASTOPNIKOV / VALTUUTETTUJEN EDUSTAJIEN SUKUNIMET / BEMYNDIGAD(E) FÖRETRÄDARES 
EFTERNAMN 
PRÉNOM(S) DU/DES REPRÉSENTANT(S) HABILITÉ(S) / VORNAME(N) DES (DER) 
VERTRETUNGSBEFUGTEN / СОБСТВЕНО(И) ИМЕ(НА) НА УПЪЛНОМОЩЕНИЯ(ТЕ) 
ПРЕДСТАВИТЕЛ(И) / NOMBRE(S) DEL REPRESENTANTE O LOS REPRESENTANTES AUTORIZADOS 
/ JMÉNO (JMÉNA) POVĚŘENÉHO ZÁSTUPCE ( POVĚŘENÝCH ZÁSTUPCŮ) / FORNAVN/-E FOR DE 
BEMYNDIGEDE REPRÆSENTANT/-ER / VOLITATUD ESINDAJA(TE) EESNIMED / 
ΟΝΟΜΑ/ΟΝΟΜΑΤΑ ΤΟΥ Ή ΤΩΝ ΕΞΟΥΣΙΟΔΟΤΗΜΕΝΩΝ ΕΚΠΡΟΣΩΠΩΝ / CÉADAINM(NEACHA) 
AN IONADAÍ ÚDARAITHE / NA nIONADAITHE ÚDARAITHE / NOME/I DEL/I RAPPRESENTANTE/I 
AUTORIZZATO/I / PILNVAROTĀ(-O) PĀRSTĀVJA(-U) VĀRDS(-I) / ĮGALIOTO (-Ų) ATSTOVO (-Ų) 
VARDAS (-AI) / KÉPVISELETRE JOGOSULT(AK) UTÓNEVE(I) / ISEM (ISMIJIET) TAR-
RAPPREŻENTANT(I) AWTORIZZAT(I) / VOORNAMEN VAN DE GEMACHTIGDE 
VERTEGENWOORDIGER(S) / IMIĘ (IMIONA) UPOWAŻNIONEGO PRZEDSTAWICIELA 
(UPOWAŻNIONYCH PRZEDSTAWICIELI) / NOME PRÓPRIO DO OU DOS REPRESENTANTES 
AUTORIZADOS / PRENUMELE REPREZENTANTULUI AUTORIZAT/REPREZENTANŢILOR 
AUTORIZAŢI / MENO(Á) OPRÁVNENÉHO ZÁSTUPCU (OPRÁVNENÝCH ZASTUPCOV) / IME(NA) 
ZAKONITEGA ZASTOPNIKA / IMENA ZAKONITIH ZASTOPNIKOV / VALTUUTETTUJEN EDUSTAJIEN 
ETUNIMET / BEMYNDIGAD(E) FÖRETRÄDARES FÖRNAMN 
FONCTION DU/DES RÉPRESENTANT(S) HABILITÉ(S) / FUNKTION DES (DER) 
VERTRETUNGSBEFUGTEN / ДЛЪЖНОСТ НА УПЪЛНОМОЩЕНИЯ(ТЕ) ПРЕДСТАВИТЕЛ(И) / 
CARGO DEL REPRESENTANTE O LOS REPRESENTANTES AUTORIZADOS / FUNKCE POVĚŘENÉHO 
ZÁSTUPCE (ZÁSTUPCŮ) / DE BEMYNDIGEDE REPRÆSENTANTERS STILLING / VOLITATUD 
ESINDAJA(TE) ÜLESANDED / ΚΑΘΗΚΟΝΤΑ ΤΟΥ Ή ΤΩΝ ΕΞΟΥΣΙΟΔΟΤΗΜΕΝΩΝ ΕΚΠΡΟΣΩΠΩΝ / 
FEIDHM AN IONADAÍ ÚDARAITHE / NA nIONADAITHE ÚDARAITHE / FUNZIONE DEL/I 
RAPPRESENTANTE/I AUTORIZZATO/I / PILNVAROTĀ(-O) PĀRSTĀVJA(-U) PILNVARAS / ĮGALIOTO 
(-Ų) ATSTOVO (-Ų) PAREIGOS / KÉPVISELETRE JOGOSULT(AK) TISZTSÉGE(I) / IL-FUNZJONI TAR-
RAPPREŻENTANT(I) AWTORIZZAT(I) / FUNCTIE VAN DE GEMACHTIGDE 
VERTEGENWOORDIGER(S) / FUNKCJA UPOWAŻNIONEGO PRZEDSTAWICIELA 
(UPOWAŻNIONYCH PRZEDSTAWICIELI) / CARGO DO OU DOS REPRESENTANTES AUTORIZADOS / 
FUNCŢIA REPREZENTANTULUI AUTORIZAT/REPREZENTANŢILOR AUTORIZAŢI / FUNKCIA 
OPRÁVNENÉHO ZÁSTUPCU (OPRÁVNENÝCH ZASTUPCOV) / FUNKCIJA ZAKONITEGA 
ZASTOPNIKA / FUNKCIJE ZAKONITIH ZASTOPNIKOV / VALTUUTETTUJEN EDUSTAJIEN TEHTÄVÄ / 
BEMYNDIGAD(E) FÖRETRÄDARES FUNKTION 
EST (SONT) HABLITÉ(S) À REPRÉSENTER / IST (SIND) VERTRETUNGSBEFUGT / 
УПЪЛНОМОЩЕН(И) Е(СА) ДА ПРЕДСТАВЛЯВА(Т) / ESTÁ(N) AUTORIZADO(S) PARA ASUMIR LA 
REPRESENTACIÓN / JE (JSOU) POVĚŘEN(I) ZASTUPOVAT / ER BEMYNDIGETET TIL AT 
REPRÆSENTERE / ON VOLITATUD ESINDAMA / ΕΞΟΥΣΙΟΔΟΤΕΙΤΑΙ ΝΑ ΕΚΠΡΟΣΩΠΕΙ/ 
ΕΞΟΥΣΙΟΔΟΤΟΥΝΤΑΙ ΝΑ ΕΚΠΡΟΣΩΠΟΥΝ / ATÁ ÚDARAITHE IONADAÍOCHT A DHÉANAMH / 

12 

13 

14 

EN 

42 

   EN 

 
È/SONO AUTORIZZATO/I A RAPPRESENTARE / PĀRSTĀVĪBAS PILNVARAS / YRA ĮGALIOJAMAS (-I) 
ATSTOVAUTI / KÉPVISELETI JOG FAJTÁJA / HUWA (HUMA) AWTORIZZAT(I) JIRRAPPREŻENTA(W) 
/ IS (ZIJN) GEMACHTIGD TE VERTEGENWOORDIGEN, EN WEL / JEST (SĄ) UPOWAŻNIONY 
(UPOWAŻNIENI) DO REPREZENTOWANIA / HABILITADO(S) A ASSUMIR A REPRESENTAÇÃO / 
ESTE (SUNT) AUTORIZAT (AUTORIZAȚI) SĂ REPREZINTE / JE (SÚ) OPRÁVNENÝ(Í) ZASTUPOVAŤ / 
POOBLAŠČEN(-I) ZA ZASTOPANJE / ON VALTUUTETTU / OVAT VALTUUTETTUJA EDUSTAMAAN / 
ÄR BEMYNDIGAD(E) ATT FÖRETRÄDA FÖRETAGET 
SEUL / ALLEIN / САМОСТОЯТЕЛНО / SOLO(S) / SAMOSTATNĚ / ALENE / ERALDI / 
ΜΕΜΟΝΩΜΕΝΑ / INA AONAR / DA SOLO / ATSEVIŠĶI / ATSKIRAI / ÖNÁLLÓ / WAĦDU / 
ZELFSTANDIG / SAMODZIELNIE / SÓZINHO(S) / INDIVIDUAL / JEDNOTLIVO / SAMOSTOJNO / 
YKSIN / ENSAM(MA) 
CONJOINTEMENT / GEMEINSCHAFTLICH / СЪВМЕСТНО / CONJUNTAMENTE / SPOLEČNĚ / 
SAMMEN / KOOS / ΑΠΟ ΚΟΙΝΟΥ / LE CHÉILE / CONGIUNTAMENTE / KOPĪGI / KARTU / 
EGYÜTTES / IN SOLIDUM / GEZAMENLIJK / ŁĄCZNIE / CONJUNTAMENTE / SOLIDAR / SPOLOČNE 
/ SKUPAJ / YHDESSÄ / TILLSAMMANS 

15 

16 

17  DATE DE DÉLIVRANCE, SIGNATURE, SCEAU / TAG DER AUSSTELLUNG, UNTERSCHRIFT, SIEGEL / 
ДАТА НА ИЗДАВАНЕ, ПОДПИС, ПЕЧАТ / FECHA DE EXPEDICIÓN, FIRMA Y SELLO / DATUM 
VYDÁNÍ, PODPIS, RAZÍTKO / UDSTEDELSESDATO, UNDERSKRIFT, STEMPEL / VÄLJAANDMISE 
KUUPÄEV, ALLKIRI, PITSER / ΗΜΕΡΟΜΗΝΙΑ ΕΚΔΟΣΗΣ, ΥΠΟΓΡΑΦΗ, ΣΦΡΑΓΙΔΑ / DÁTA EISIÚNA,  
SÍNIÚ, SÉALA / DATA DI RILASCIO, FIRMA, TIMBRO / IZSNIEGŠANAS DATUMS, PARAKSTS, 
ZĪMOGS / IŠDAVIMO DATA, PARAŠAS, ANTSPAUDAS / KIÁLLÍTÁS DÁTUMA, ALÁÍRÁS, PECSÉT / 
DATA TAL-ĦRUĠ, FIRMA, TIMBRU / DATUM VAN AFGIFTE, HANDTEKENING, STEMPEL / DATA 
WYDANIA, PODPIS, PIECZĘĆ / DATA DE EMISSÃO, ASSINATURA, SELO / DATA ELIBERĂRII, 
SEMNĂTURA, ŞTAMPILA / DÁTUM VYDANIA, PODPIS, PEČIATKA / DATUM IZDAJE, PODPIS, ŽIG / 
ANTAMISPÄIVÄ, ALLEKIRJOITUS, SINETTI / UTFÄRDANDEDATUM, UNDERSKRIFT, STÄMPEL 

EN 

43 

   EN 

 
LEGISLATIVE FINANCIAL STATEMENT 

1. 

FRAMEWORK OF THE PROPOSAL/INITIATIVE  

1.1. 

Title of the proposal/initiative  

Proposal  for  a  Regulation  of  the  European  Parliament  and  of  the  Council  on  promoting  the  free 
movement of citizens and businesses by simplifying the acceptance of certain public documents in the 
European Union and amending Regulation (EU) No 1024/2012 

1.2. 

Policy area(s) concerned in the ABM/ABB structure25  

Title 33 - Justice 

1.3. 

Nature of the proposal/initiative  

(cid:190)The proposal/initiative relates to a new action  
(cid:133) The proposal/initiative relates to a new action following a pilot project/preparatory action26  

(cid:133) The proposal/initiative relates to the extension of an existing action  

(cid:133) The proposal/initiative relates to an action redirected towards a new action  

1.4. 

Objectives 

1.4.1.  The Commission's multiannual strategic objective(s) targeted by the proposal/initiative  

Development of an area of Justice; policy of Justice for Growth  

1.4.2. 

Specific objective(s) and ABM/ABB activity(ies) concerned  

Specific objective No.. 

Promote free movement of EU citizens and businesses 

ABM/ABB activity(ies) concerned 

33 02 

25 
26 

ABM: Activity-Based Management – ABB: Activity-Based Budgeting. 
As referred to in Article 49(6)(a) or (b) of the Financial Regulation. 

EN 

44 

   EN 

 
 
                                                 
1.4.3.  Expected result(s) and impact 

Specify the effects which the proposal/initiative should have on the beneficiaries/groups targeted. 

Elimination  of  red  tape  and  administrative  obstacles  to  the  full  enjoyment  of  free  movement  of  EU 
citizens and internal market freedoms of EU businesses.  

1.4.4. 

Indicators of results and impact  

Specify the indicators for monitoring implementation of the proposal/initiative. 

Number of accesses to IMI by designated competent authorities for administrative cooperation 

• 
on the authenticity of public documents. 

Change  in  the  number  of  complaints  concerning  obstacles  related  to  the  free  movement  of 

• 
public documents in the EU, reported by EU citizens and businesses. 

• 

• 

• 

Change in the number of cases of fraud or forgery of public documents detected. 

Trends and changes of the intra-EU mobility rates of EU citizens. 

Trends and changes of the intra-EU trade and cross-border activities of EU businesses. 

1.5. 

Grounds for the proposal/initiative  

1.5.1.  Requirement(s) to be met in the short or long term  

Reducing practical difficulties caused by the identified administrative formalities, in particular 

• 
cutting the related red tape, costs and delays.  

• 

Reducing translation costs related to the free circulation of public documents within the EU. 

Simplifying  the  fragmented  legal  framework  regulating  the  circulation  of  public  documents 

• 
between the MS. 

• 

• 

Ensuring a more effective level of detection of fraud and forgery of public documents. 

Eliminating risks of discrimination among Union citizens and businesses. 

1.5.2.  Added value of EU involvement 

EU level action will help EU citizens and businesses to use different categories of public documents in 
cross-border situations without disproportionate, burdensome and costly administrative formalities. EU 
action would ensure higher efficiency.  

The adoption of a directly applicable simplifying measure containing horizontal principles on the free 
circulation of public documents between the MS demonstrates the clear added value of an EU action. 

1.5.3.  Lessons learned from similar experiences in the past 

Currently unregulated area at EU level. 

There are several problem drivers justifying the need for EU action:  

increased 

1. 
administrative formalities, which cause cost and loss of time;  

intra-EU  mobility  of  Union  citizens  and  businesses  facing 

the 

identified 

indirect  discrimination  of  nationals  of  other  MS  in  comparison  with  own  nationals  in  cross-

2. 
border scenarios; 

EN 

45 

   EN 

 
fragmented legal framework at EU and international level as regards legalisation, Apostille and 

3. 
administrative cooperation; 

shortcomings  of  existing  EU  and  international  laws  concerning  the  circulation  of  public 

4. 
documents. 

1.5.4.  Coherence and possible synergy with other relevant instruments 

This  proposal  is  part  of  the  Commission's  efforts  to  dismantle  the  obstacles  faced  by  EU  citizens  in 
their daily lives when exercising the rights conferred on them by EU law, as outlined in the 2010 EU 
Citizenship  Report,  and  at  the  same  time  to  facilitate  cross-border  activities  of  EU  businesses  in  the 
internal market. 

1.6. 

Duration and financial impact  

(cid:133) Proposal/initiative of limited duration  

(cid:133) 

(cid:133) 

Proposal/initiative in effect from [DD/MM]YYYY to [DD/MM]YYYY  

Financial impact from YYYY to YYYY  

(cid:190) Proposal/initiative of unlimited duration 

Implementation with a start-up period from adoption of regulation 

followed by full-scale operation. 
1.7.  Management mode(s) envisaged27  

(cid:190) Centralised direct management by the Commission  

(cid:133) Centralised indirect management with the delegation of implementation tasks to: 

(cid:133) 

(cid:133) 

(cid:133) 

executive agencies  
bodies set up by the Communities28  

national public-sector bodies/bodies with public-service mission  

(cid:133) 
persons entrusted with the implementation of specific actions pursuant to Title V of the Treaty 
on  European  Union  and  identified  in  the  relevant  basic  act  within  the  meaning  of  Article  49  of  the 
Financial Regulation  

(cid:133) Shared management with the Member States  

(cid:133) Decentralised management with third countries  

(cid:133) Joint management with international organisations (to be specified) 

If more than one management mode is indicated, please provide details in the "Comments" section. 

Comments  

The only minor costs expected for the EU budget relate to training activities and to meetings. 

27 

28 

Details  of  management  modes  and  references  to  the  Financial  Regulation  may  be  found  on  the  BudgWeb  site: 
http://www.cc.cec/budg/man/budgmanag/budgmanag_en.html 
As referred to in Article 185 of the Financial Regulation. 

EN 

46 

   EN 

 
                                                 
2. 

MANAGEMENT MEASURES  

2.1.  Monitoring and reporting rules  

Specify frequency and conditions. 

By three years after the date of application of the Regulation and at the latest every 3 years thereafter at 
the latest, the Commission shall submit to the European Parliament, the Council and the Economic and 
Social  Committee  a  report  on  its  application,  including  an  evaluation  of  any  practical  experiences 
relating to the cooperation between central authorities. 

2.2.  Management and control system  

2.2.1.  Risk(s) identified  

None identified.  

2.2.2.  Control method(s) envisaged  

More  generally,  standard  Commission  control/infringement  procedures  concerning  the  application  of 
the future Regulation.  

In addition, MS authorities shall take any other measures necessary to facilitate the application of the 
Regulation, including for the resolution of problems which arise in this context. 

2.3.  Measures to prevent fraud and irregularities  

Specify existing or envisaged prevention and protection measures. 

One of the key objectives of the proposal is to ensure a more effective level of detection of fraud and 
forgery of public documents through the use of IMI. 

EN 

47 

   EN 

 
 
3. 

3.1. 

ESTIMATED FINANCIAL IMPACT OF THE PROPOSAL/INITIATIVE  

Heading(s)  of  the  multiannual  financial  framework  and  expenditure  budget  line(s) 
affected  

Existing expenditure budget lines  

In order of multiannual financial framework headings and budget lines. 

Heading of 
multiannual 
financial 
framework 

[3] 

Budget line 

Type of  
expenditure

Contribution  

Number  
[Description………………………...……….] 

Diff./non-
diff. 
(29) 

from 
30
EFTA
countries 

from 
candidate 
31
countries

from third 
countries 

within the meaning 
of Article 18(1)(aa) 
of the Financial 
Regulation  

[33.0201] 

[Rights and Citizenship Programme] 

Diff/ 

NO 

NO 

NO 

NO 

New budget lines requested  

In order of multiannual financial framework headings and budget lines. 

Heading of 
multiannual 
financial 
framework 

Budget line 

Type of 
expenditure

Contribution  

Number  
[Heading……………………………………..] 

Diff./non-
diff. 

from 
EFTA 
countries 

from 
candidate 
countries 

from third 
countries 

within the meaning 
of Article 18(1)(aa) 
of the Financial 
Regulation  

[3] 

[XX.YY.YY.YY] 
[…] 

[…] 

YES/NO 

YES/NO 

YES/NO 

YES/NO 

29 
30 
31 

Diff. = Differentiated appropriations / Non-diff. = Non-Differentiated Appropriations 
EFTA: European Free Trade Association.  
Candidate countries and, where applicable, potential candidate countries from the Western Balkans. 

EN 

48 

   EN 

 
 
 
                                                 
3.2. 

Estimated impact on expenditure  

3.2.1. 

Summary of estimated impact on expenditure  

Heading of multiannual financial 
framework:  

Number 

[Heading …3………...……………………………………………………………….] 

EUR million (to 3 decimal places) 

DG: JUST 

(cid:121) Operational appropriations  

33.0201 

Number of budget line 

of 

administrative 
Appropriations 
 from the envelope for specific programmes33  
Number of budget line 

an 

TOTAL appropriations 
for DG JUST 

Year 
201432 

Year 
2015 

Year 
2016 

Year 
2017 

2018, 2019, 2020 

TOTAL 

Commitments 

Payments 

Commitments 

Payments 

(1) 

(2) 

(1a) 

(2a) 

nature 

financed 

Commitments 

Payments 

(3) 

=1+1a 
+3 

=2+2a 

+3 

0,05 
0,05 

0,05 

0,05 

0,05 
0,05 

0,05 

0,05 

32 
33 

EN 

Year 2014 is the year in which implementation of the proposal/initiative starts.  
Technical and/or administrative assistance and expenditure in support of the implementation of EU programmes and/or actions (former "BA" lines), indirect 
research, direct research. 

49 

E

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
(cid:121) TOTAL operational appropriations  

Commitments 

Payments 

(cid:121)  TOTAL  appropriations  of  an  administrative  nature 
financed from the envelope for specific programmes  

(4) 

(5) 

(6) 

TOTAL appropriations  
under HEADING 3 
of the multiannual financial framework 

Commitments 

=4+ 6 

Payments 

=5+ 6 

0,05 

0,05 

0,05 

0,05 

If more than one heading is affected by the proposal / initiative: 

(cid:121) TOTAL operational appropriations  

Commitments 

Payments 

(cid:121)  TOTAL  appropriations  of  an  administrative  nature 
financed from the envelope for specific programmes  

(4) 

(5) 

(6) 

TOTAL appropriations  
under HEADINGS 1 to 4 
of the multiannual financial framework 
(Reference amount) 

Commitments 

=4+ 6 

0,05 

Payments 

=5+ 6 

0,05 

0,05 

0,05 

0,05 

0,05 

0,05 

0,05 

EN 

50 

E

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Heading of multiannual financial 
framework:  

5 

" Administrative expenditure "  

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

2018, 2019, 2020 

TOTAL 

EUR million (to 3 decimal places) 

DG: JUST 

(cid:121) Human resources  

(cid:121) Other administrative expenditure  

0,014 

0,028 

0,028  0,028 

0,028 

0,028 

0,028 

0,182 

TOTAL DG JUST 

Appropriations  

TOTAL appropriations 
under HEADING 5 
of the multiannual financial framework  

(Total 
= Total payments) 

commitments 

Year 
201434 

Year 
2015 

Year 
2016 

Year 
2017 

2018, 2019, 2020 

TOTAL 

EUR million (to 3 decimal places) 

TOTAL appropriations  
under HEADINGS 1 to 5 
of the multiannual financial framework  

Commitments 

0,064 

0,028 

0,028  0,028 

0,028 

0,028 

0,028 

Payments 

0,064 

0,028 

0,028  0,028 

0,028 

0,028 

0,028 

0,232 

0,232 

The administrative appropriations required will be met by the appropriations of the DG which are already assigned to management of the action and/or which have been 
redeployed within the DG, together if necessary with any additional allocation which may be granted to the managing DG under the annual allocation procedure and in 
the light of budgetary constraints. 

34 

Year 2014 is the year in which implementation of the proposal/initiative starts. 

EN 

51 

E

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.2.2.  Estimated impact on operational appropriations  

(cid:133) 

(cid:190) 

The proposal/initiative does not require the use of operational appropriations  

The proposal/initiative requires the use of operational appropriations, as explained below: 

Indicate 
objectives 
and outputs  

Year 
2014 

Year 
2015 

Year 
2016 

Year 
2017 

OUTPUTS 

Commitment appropriations in EUR million (to 3 decimal places) 

2018, 2019, 2020 

TOTAL 

(cid:216) 

Type of 
35
output

Avera
ge 
cost  
of the 
output 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

r
e
b
m
u
N

s
t
u
p
t
u
o

f
o

Cost 

Total 
numbe
r of 
output
s 

SPECIFIC OBJECTIVE No 1

36

 promoting free movement of citizens and businesses 

- Output 

Number 
of IMI 
users 
trained 

500 

100  

0,05 

- Output 

- Output 

Sub-total for specific objective N°1 

0,05 

SPECIFIC OBJECTIVE No 2… 

- Output 

Sub-total for specific objective N°2 

Total  
cost 

0,05 

0,05 

35 
36 

Outputs are products and services to be supplied (e.g.: number of student exchanges financed, number of km of roads built, etc.). 
As described in Section 1.4.2. "Specific objective(s)…" 

EN 

52 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
TOTAL COST 

0,05 

0,05 

EN 

53 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3.2.3.  Estimated impact on appropriations of an administrative nature 

3.2.3.1.  Summary  

THE  PROPOSAL/INITIATIVE  DOES  NOT  REQUIRE  THE  USE  OF  APPROPRIATIONS  OF  AN 

(cid:133) 
ADMINISTRATIVE NATURE  

THE  PROPOSAL/INITIATIVE  REQUIRES  THE  USE  OF  APPROPRIATIONS  OF  AN 

(cid:190) 
ADMINISTRATIVE NATURE, AS EXPLAINED BELOW: 

EUR million (to three decimal places) 

Year 
37 

2014

Year 
2015 

Year 
2016 

Year 
2017 

2018, 2019, 2020 

TOTAL 

0,014 

0,028 

0,028 

0,028 

0,028 

0,028 

0,028 

0,014 

0,028 

0,028 

0,028 

0,028 

0,028 

0,028 

0,182 

0,182 

HEADING 5 
of the multiannual 
financial framework 

Human resources  

Other 
expenditure  

administrative 

Subtotal HEADING 5 
of the multiannual 
financial framework  

38

Outside HEADING 5
of the multiannual 
financial framework  

Human resources  

Other 
of 
an 
nature 

expenditure  
administrative 

Subtotal  
outside HEADING 5 
of the multiannual 
financial framework  

TOTAL 

0,014 

0,028 

0,028 

0,028 

0,028 

0,028 

0,028 

0,182

The  administrative  appropriations  required  will  be  met  by  the  appropriations  of  the  DG  which  are  already  assigned  to 
management  of  the  action  and/or  which  have  been  redeployed  within  the  DG,  together  if  necessary  with  any  additional 
allocation  which  may  be  granted  to  the  managing  DG  under  the  annual  allocation  procedure  and  in  the  light  of budgetary 
constraints. 

37 
38 

Year 2014 is the year in which implementation of the proposal/initiative starts. 
Technical  and/or  administrative  assistance  and  expenditure  in  support  of  the  implementation  of  EU 
programmes and/or actions (former ‘BA’ lines), indirect research, direct research. 

EN 

54 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.2.3.2.  Estimated requirements of human resources  

(cid:190) 

(cid:133) 

The proposal/initiative does not require the use of human resources.  

The proposal/initiative requires the use of human resources, as explained below: 

Estimate to be expressed in full time equivalent units 

Year 
N 

Year 
N+1 

Year N+2 

Year N+3 

Enter as 
many 
years as 
necessary 
to show 
the 
duration 
of the 
impact 
(see 
point 
1.6) 

(cid:121) Establishment plan posts (officials and temporary agents) 

XX 01 01 01 (Headquarters and Commission’s Representation 
Offices) 
XX 01 01 02 (Delegations) 
XX 01 05 01 (Indirect research) 
10 01 05 01 (Direct research) 

(cid:121) External personnel (in Full Time Equivalent unit: FTE)

39

XX 01 02 01 (CA, INT, SNE from the "global envelope") 
XX 01 02 02 (CA, INT, JED, LA and SNE in the delegations) 

XX 01 04 yy

40

- at Headquarters 

- in delegations  

39 

40 

EN 

CA=  Contract  Agent;  LA  = Local  Agent; SNE  =  Seconded  National  Expert;  INT  =  agency  staff  (‘Intérimaire’);  JED=  ‘Jeune  Expert  en Délégation’ (Young Experts  in 
Delegations).  
Sub-ceiling for external staff covered by operational appropriations (former "BA" lines). 

55 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
XX 01 05 02 (CA, SNE, INT - Indirect research) 

10 01 05 02 (CA, SNE, INT - Direct research) 
Other budget lines (specify) 
TOTAL 

XX is the policy area or budget title concerned. 

The  human  resources  required will  be  met  by  staff  from  the  DG  who  are already assigned  to management  of the action  and/or  have been  redeployed  within  the  DG,  together  if  necessary  with  any 
additional allocation which may be granted to the managing DG under the annual allocation procedure and in the light of budgetary constraints. 

Description of tasks to be carried out: 

Officials and temporary staff 

External staff 

EN 

56 

EN 

 
  
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3.2.4.  Compatibility with the current multiannual financial framework  

(cid:190) 

Proposal/initiative is compatible the current multiannual financial framework. 

Proposal/initiative  will  entail  reprogramming  of  the  relevant  heading  in  the 

(cid:133) 
multiannual financial framework. 

Explain what reprogramming is required, specifying the budget lines concerned and the corresponding amounts. 

[…] 

Proposal/initiative requires application of the flexibility instrument or revision of the 

(cid:133) 
multiannual financial framework.41 

Explain what is required, specifying the headings and budget lines concerned and the corresponding amounts. 

[…] 

3.2.5.  Third-party contributions  

(cid:190) The proposal/initiative does not provide for co-financing by third parties.  

The proposal/initiative provides for the co-financing estimated below: 

Appropriations in EUR million (to three decimal places) 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Enter as many years as necessary 
to show the duration of the 
impact (see point 1.6) 

Total 

Specify  the  co-financing 
body  

TOTAL 
cofinanced  

appropriations 

41 

See points 19 and 24 of the Interinstitutional Agreement. 

EN 

57 

   EN 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
                                                 
3.3. 

Estimated impact on revenue  

(cid:190) 

(cid:133) 

Proposal/initiative has no financial impact on revenue. 

Proposal/initiative has the following financial impact: 

(cid:133) 

(cid:133) 

on own resources  

on miscellaneous revenue  

Appropriation
s available for 
the current 
financial year 

Budget revenue line: 

Article …………. 

EUR million (to three decimal places) 

Impact of the proposal/initiative

42 

Year 
N 

Year 
N+1 

Year 
N+2 

Year 
N+3 

Enter as many years as necessary to show 
the duration of the impact (see point 1.6) 

For miscellaneous ‘assigned’ revenue, specify the budget expenditure line(s) affected. 

[…] 

Specify the method for calculating the impact on revenue. 

[…] 

42 

As regards traditional own resources (customs duties, sugar levies), the amounts indicated must be net 
amounts, i.e. gross amounts after deduction of 25% for collection costs. 

EN 

58 

   EN