Office for the Administration and Payment of Individual Entitlements (PMO) — Publication of a vacancy notice for the Director Position (AD 14) in Brussels (Article 29(2) of the Staff Regulations) — COM/2013/10335
Date: 2013-04-16
Institutions: European Commission
Subjects: administrator, job vacancy, personnel administration, remuneration of work








CA2013109EN.01000101.xml










16.4.2013   


EN


Official Journal of the European Union


CA 109/1





Office for the Administration and Payment of Individual Entitlements (PMO)
Publication of a vacancy notice for the Director Position (AD 14) in Brussels
(Article 29(2) of the Staff Regulations)
COM/2013/10335
(2013/C 109 A/01)
We are
The Office for the Administration and Payment of Individual Entitlements (PMO) is an administrative office of the European Commission, attached to the Directorate-General for Human Resources and Security (DG Human Resources and Security). Its mission is to determine, calculate and pay financial entitlements and remuneration of staff of the European Commission and certain other EU Institutions and bodies.
As an administrative office of the European Commission, PMO operates under the supervision of a Management Committee, chaired by the Director-General of DG Human Resources and Security. The general administrative and budgetary rules of the European Commission apply.
PMO is based in Brussels; it is organised in eight different units, one of these units being in Luxembourg and another one in Ispra (Italy). It handles an operational budget of some EUR 4,8 billion, comprising essentially salaries and pensions, as well as reimbursements related to health insurance, missions and experts. It has some 570 members of staff (statutory and contract agents) and an administrative budget in the order of EUR 44 million.
We propose
The Director of the Office is the legal representative and public face of PMO, externally and internally. He/she is accountable to the Management Committee and will ensure regular liaison with DG Human Resources and Security.
To perform his/her tasks, the Director exercises the role of appointing authority within the limits conferred on him/her by the Commission and he/she has the power of authorising officer by delegation.
The Director is responsible for the smooth functioning of the Office and for compliance with existing rules. He/she ensures effective planning and management of the human and budget resources and activities of the Office, assuring quality standards, monitoring of deadlines, workflow and fulfilment of objectives. He/she coordinates and supervises the effective use of ex post control activities and internal control. He/she reports on a regular basis to the Management Committee. In his/her capacity of authorising officer by delegation, the Director prepares and submits an Annual Work Programme and an Annual Activity Report to the Management Committee for approval.
We look for
Candidates should:






—


have solid management experience, including proven direct responsibility for managing staff and budgets, being able to lead, motivate and develop large teams to the best of their potential,










—


have a very good capacity to set, communicate and implement priorities and to take decisions in order to achieve the objectives of PMO and the Commission in general,










—


have a good knowledge of the Commission's HR policies as well as its financial management rules and internal control procedures,










—


be an outstanding and dynamic professional of sound judgement, with creative and strategic capacities to ensure increased client-orientation while continuously seeking further efficiency gains,










—


have excellent inter-personal, decision-making, communication and negotiating skills,










—


have a good ability to ensure an effective and dynamic coordination and management internally and externally,










—


have the ability to work under pressure,










—


excellent communication skills are essential in order to communicate efficiently and fluently with stakeholders and customers; knowledge of English and French would be considered an asset.




Applicants must






1.


Be a citizen of one of the EU Member States.










2.


Have:






(i)


either a level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is 4 years or more;










(ii)


or a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least 1 year when the normal period of university education is at least 3 years.














3.


Have at least 15 years postgraduate professional experience at a level to which the qualifications referred to above give admission. At least 5 years of that professional experience must have been gained in a management function at high level (1) and should include some direct experience in a field related to this post.










4.


Have a thorough knowledge of one of the official languages of the European Union and an adequate knowledge of another of these official languages.










5.


Not yet have reached regular retirement age, which for officials of the European Union is defined as being the end of the month in which the person reaches the age of 65 years (see Article 52(a) of the Staff Regulations).




Independence and declaration of interests
Candidates are required to confirm their willingness to make a declaration of their commitment to act independently in the public interest and a declaration of any interests which might be considered prejudicial to their independence.
Appointment and conditions of employment
The Director will be selected and appointed by the Commission according to its selection and recruitment procedures (see also: Compilation Document on Senior Officials Policy (2)). A shortlist of candidates will be called for an interview by the Commission's Consultative Committee on Appointments and an assessment centre run by external recruitment consultants. Salaries and conditions of employment are those laid down in the Staff Regulations for AD 14 grade officials of the European Union. Applicants should note the requirement under the Staff Regulations for all new staff to complete successfully a 9-month probationary period.
Please note that the selection procedure will be carried out in English, French and/or German only (3).
The successful candidate will be recruited as an official under the terms of the Staff Regulations. His/her mandate as Director of PMO will run for 3 years and can be renewed once for a period of 2 years.
Equal opportunities
The European Union applies an equal opportunities policy.
Application procedure
This post might be published in parallel with a number of other senior official posts. Candidates who wish to apply for more than one post must submit a separate application for each post.

Before submitting your application, you should carefully check whether you meet all the eligibility criteria, particularly concerning the types of diploma and professional experience required.

If you want to apply, you must register via the internet by going to the website
https://ec.europa.eu/dgs/human-resources/seniormanagementvacancies/
and following the instructions there concerning the various stages of the procedure.
It is your responsibility to complete your online registration in time (4). We strongly advise you not to wait until the last few days before applying, since heavy internet traffic or a fault with your internet connection could lead to the online registration being terminated before you complete it, thereby obliging you to repeat the whole process. Once the deadline for the submission of registrations has passed, you will not be able to do so. Late registrations via normal e-mail will not be accepted as a general rule.
On completion of your online registration, you will receive on screen a registration number that you must note — this will be your reference number in all matters concerning your application. When you receive this number, the registration process is finished — it is confirmation that we have registered the data you entered.

If you do not receive a number, your application has not been registered!

Please note that you must have an e-mail address. This will be used to identify your registration as well as to inform you about the outcome of the procedure. You will be required to inform the Commission about any change in your e-mail address.
You will be required to attach a CV in WORD or PDF format to your application and to enter, online, a letter of motivation (maximum 8 000 characters). Both the CV and letter must be written in English, French or German.
Please note that it is not possible to monitor the progress of your application online. You will be contacted directly by the recruiting DG regarding the status of your application.

If you have a disability that prevents you from registering online, you may submit your application (CV and letter of motivation) on paper by registered mail
 (5)
, postmarked no later than the closing date for registration. All subsequent communication between the Commission and you will be by post. In this case, you must enclose with your application a certificate attesting your disability, issued by a recognised body. You should also set out on a separate sheet of paper any special arrangements you think are needed to make it easier for you to take part in the selection.

If you require more information and/or encounter technical problems, please send an e-mail to HR-A2-MANAGEMENT-ONLINE@ec.europa.eu
Closing date
The closing date for registration is 16 May 2013. Online registration will not be possible after 12.00 Brussels time.


(1)  In their CVs applicants should indicate at least for these 5 years during which high-level management experience has been acquired: (1) title and role of management positions held; (2) numbers of staff overseen in these positions; (3) the size of budgets managed; and (4) numbers of hierarchical layers above and below and number of peers.

(2)  http://ec.europa.eu/civil_service/docs/official_policy_en.pdf

(3)  The selection panel will ensure that no undue advantage is given to native speakers of these three languages.

(4)  No later than 12.00, Brussels time, on 16 May 2013.

(5)  European Commission, Directorate-General for Human Resources and Security, Unit for Executive Staff and CCA Secretariat, COM/2013/10335, SC11 8/35, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË.